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assistant vice president corporate actions

Qatar National Bank

<div></div><div><div><ul><li><div><b>Business Unit</b>
</div><div>QNB - Qatar
</div></li><li><div><b>Division</b>
</div><div>Operations
</div></li><li><div><b>Department</b>
</div><div>Operations
</div></li><li><div><b>Location</b>
</div><div>Doha, Qatar
</div></li><li><div><b>Closing Date</b>
</div><div>24-Dec-2026
</div></li></ul></div><div><div><h5 class="jobSectionHeader"><b>About QNB</b></h5>
<p>Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.</p>
<p>QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.</p>
<p>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.</p>
<p>Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.</p>
<p>QNB Group has an active community support program and sponsors various social, educational and sporting events.</p>
</div></div><div><div><div><h5 class="jobSectionHeader"><b>Job Purpose Summary:</b></h5>
</div><div><p>The incumbent will assume responsibility for the Dividend and IPO Processing unit and will ensure timely and accurate distribution/ payments of dividends to a corporate entity&rsquo;s shareholders by virtue of the contractual arrangement entered into by the respective corporate entity with Group Corporate Credit. The incumbent will also supervise Initial Public Offering (IPO) related activities of corporate clientele through managing the IPO subscription process. Additionally the incumbent will assist in exploring the possibilities to enhance the IPO processing system and improve the dividend distribution for non-Qatari shareholders through the payment of their dividends with their currency.</p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Essential Duties &amp; Responsibilities by Dimensions:</b></h5>
</div><div><p>A. Shareholder &amp; Financial:</p><ul><li>Assist in the creation of Key Performance Indicators (KPIs) for performance monitoring and quality measurement purposes for the Dividend and IPO Processing Unit and monitor their achievement on periodic basis.
</li><li>Implements KPI&rsquo;s and best practices for Assistant Vice President Corporate Actions role.</li><li>Act within the limits of the powers delegated to the incumbent and delegate authority to the respective staff and monitor exercise of the same.</li><li>Demonstrate clear understanding of the important factors behind the bank's financial &amp; non-financial performance.</li><li>Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.</li></ul><p></p><p><b>
B. Customer (Internal &amp; External):</b></p><ul><li>Develop Service Level Agreements (SLAs) with internal departments/ units to achieve improvements in turnaroundtime (TAT) with regards to dividend and IPO processing which will also help increase external customer satisfaction.</li><li>Liaise with their counterparts in the lead bank(s) and corporate customers, as and when applicable</li><li>Build and maintain strong and effective relationship with all the other related departments and units to achieve the Group&rsquo;s goals/ objectives.</li><li>Provide timely and accurate information to the external and internal auditors and the compliance function as andwhen required.</li><li>Provide timely and accurate information to the external and internal auditors and the compliance function as and when required.</li><li>To assist customers in all their queries on Bank&rsquo;s product and seek solution to their requests.</li></ul><p></p><p><b>
C. Internal (Processes, Products, Regulatory):</b></p><ul><li>Ensure that set procedures and regulations are complied with during the processing of dividends and IPO.</li><li>Ensure the timely and accurate processing of all dividend and IPO related transactions, within the pre-agreed SLAexecution time-frames.</li><li>Ensure the timely distribution of QNB and other companies&rsquo; dividends to shareholders in a timely fashion.</li><li>Ensure the maintenance of shareholders unit files in compliance with set regulatory requirements.</li><li>Coordinate with other banks participating in the IPO process, where applicable.</li><li>Supervise the processing of IPO subscription applications, ensure that all documents are gathered to meet QNB and DSM requirements and ensure that all KYC and AML requirements are adhered to during the process.</li><li>Participate in marketing QNB services of dividend distribution/ IPO processing to listed corporate customers in coordination with other relevant departments/ units.</li><li>Continuous Improvement</li><li>Set examples by leading improvement initiatives through cross-functional teams ensuring successes.</li><li>Identify and encourage people to adopt practices better than the industry standard.
</li><li>Continuously encourage and recognise the importance of thinking out-of-the-box within the team.
</li><li>Encourage, solicit and reward innovative ideas even in day-to-day issues.</li></ul><p></p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Education/Experience Requirements:
</b></h5></div><div><ul><li><p>Bachelor degree University Graduate/preferred with a Major in Marketing, Banking, Finance, Accounting, Economics, Business Administration or Information Technology (related field of study)</p></li><li><ul><li>At least 10 years of relevant experience, preferably within a highly rated international bank.</li></ul></li></ul>
</div></div><div><div><h5 class="jobSectionHeader"><b>Note: you will be required to attach the following:</b></h5>
</div><div><div><ul><li>Resume/CV</li></ul>
<ul><li>QID (Front &amp; Back)</li></ul>
<ul><li>Passport</li></ul>
<ul><li>Education Certificate
</li></ul><ul><li>Birth Certificate</li></ul></div></div></div></div></div><div></div>

Assistant Vice President Corporate Actions

<div>Job Purpose Summary:<p><br>
The incumbent will assume responsibility for the Dividend and IPO Processing unit and will ensure timely and accurate distribution/ payments of dividends to a corporate entity's shareholders by virtue of the contractual arrangement entered into by the respective corporate entity with Group Corporate Credit. The incumbent will also supervise Initial Public Offering (IPO) related activities of corporate clientele through managing the IPO subscription process. Additionally the incumbent will assist in exploring the possibilities to enhance the IPO processing system and improve the dividend distribution for non-Qatari shareholders through the payment of their dividends with their currency.</p>
Essential Duties &amp; Responsibilities by Dimensions:<p><br>
A. Shareholder &amp; Financial:</p><ul><li>Assist in the creation of Key Performance Indicators (KPIs) for performance monitoring and quality measurement purposes for the Dividend and IPO Processing Unit and monitor their achievement on periodic basis.
</li><li>Implements KPI's and best practices for Assistant Vice President Corporate Actions role.</li><li>Act within the limits of the powers delegated to the incumbent and delegate authority to the respective staff and monitor exercise of the same.</li><li>Demonstrate clear understanding of the important factors behind the bank's financial &amp; non-financial performance.</li><li>Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.</li></ul><p></p><p><b>
B. Customer (Internal &amp; External):</b></p><ul><li>Develop Service Level Agreements (SLAs) with internal departments/ units to achieve improvements in turnaroundtime (TAT) with regards to dividend and IPO processing which will also help increase external customer satisfaction.</li><li>Liaise with their counterparts in the lead bank(s) and corporate customers, as and when applicable</li><li>Build and maintain strong and effective relationship with all the other related departments and units to achieve the Group's goals/ objectives.</li><li>Provide timely and accurate information to the external and internal auditors and the compliance function as andwhen required.</li><li>Provide timely and accurate information to the external and internal auditors and the compliance function as and when required.</li><li>To assist customers in all their queries on Bank's product and seek solution to their requests.</li></ul><p></p><p><b>
C. Internal (Processes, Products, Regulatory):</b></p><ul><li>Ensure that set procedures and regulations are complied with during the processing of dividends and IPO.</li><li>Ensure the timely and accurate processing of all dividend and IPO related transactions, within the pre-agreed SLAexecution time-frames.</li><li>Ensure the timely distribution of QNB and other companies' dividends to shareholders in a timely fashion.</li><li>Ensure the maintenance of shareholders unit files in compliance with set regulatory requirements.</li><li>Coordinate with other banks participating in the IPO process, where applicable.</li><li>Supervise the processing of IPO subscription applications, ensure that all documents are gathered to meet QNB and DSM requirements and ensure that all KYC and AML requirements are adhered to during the process.</li><li>Participate in marketing QNB services of dividend distribution/ IPO processing to listed corporate customers in coordination with other relevant departments/ units.</li><li>Continuous Improvement</li><li>Set examples by leading improvement initiatives through cross-functional teams ensuring successes.</li><li>Identify and encourage people to adopt practices better than the industry standard.
</li><li>Continuously encourage and recognise the importance of thinking out-of-the-box within the team.
</li><li>Encourage, solicit and reward innovative ideas even in day-to-day issues.</li></ul><p></p>
Education/Experience Requirements:<ul><li><p><br>
Bachelor degree University Graduate/preferred with a Major in Marketing, Banking, Finance, Accounting, Economics, Business Administration or Information Technology (related field of study)</p></li><li><ul><li>At least 10 years of relevant experience, preferably within a highly rated international bank.</li></ul></li></ul>
Required Special Skills:<ul><li><br>
Ability to effectively communicate orally and in writing in English and Arabic (preferable).</li><li>Excellent knowledge of dividend and IPO processing processes, systems and regulations.
</li><li>Strong PC skills are required. Must be able to work proficiently in Microsoft Excel, Word, Access and various other proprietary systems.</li><li>Strong leadership and interpersonal skills.</li><li>Good adaptability to multinational environment, with exposure to local/ Gulf environment.
</li><li>Ability to effectively interact at all levels in the bank and outside contacts.</li><li>Evident and proven ability to provide superior customer service.</li><li>Knowledge of relevant KYC and other Anti-Money Laundering (AML) directives/ rules and regulations and best practices.</li></ul></div>

Assistant Vice President Corporate Actions (Qatarization)

QNB Group

<div>
 <strong>
  About QNB
  <br/>
  <br/>
 </strong>
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 <br/>
 <br/>
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 <br/>
 <br/>
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 <br/>
 <br/>
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 <br/>
 <br/>
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 <br/>
 <br/>
 <strong>
  Job Purpose Summary
  <br/>
  <br/>
 </strong>
 The incumbent will assume responsibility for the Dividend and IPO Processing unit and will ensure timely and accurate distribution/ payments of dividends to a corporate entity&rsquo;s shareholders by virtue of the contractual arrangement entered into by the respective corporate entity with Group Corporate Credit. The incumbent will also supervise Initial Public Offering (IPO) related activities of corporate clientele through managing the IPO subscription process. Additionally the incumbent will assist in exploring the possibilities to enhance the IPO processing system and improve the dividend distribution for non-Qatari shareholders through the payment of their dividends with their currency.
 <br/>
 <br/>
 <strong>
  Essential Duties &amp; Responsibilities By Dimensions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Shareholder &amp; Financial:
  </li>
  <li>
   Assist in the creation of Key Performance Indicators (KPIs) for performance monitoring and quality measurement purposes for the Dividend and IPO Processing Unit and monitor their achievement on periodic basis.
  </li>
  <li>
   Implements KPI&rsquo;s and best practices for Assistant Vice President Corporate Actions role.
  </li>
  <li>
   Act within the limits of the powers delegated to the incumbent and delegate authority to the respective staff and monitor exercise of the same.
  </li>
  <li>
   Demonstrate clear understanding of the important factors behind the bank's financial &amp; non-financial performance.
  </li>
  <li>
   Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.
  </li>
  <li>
   Customer (Internal &amp; External):
  </li>
  <li>
   Develop Service Level Agreements (SLAs) with internal departments/ units to achieve improvements in turnaroundtime (TAT) with regards to dividend and IPO processing which will also help increase external customer satisfaction.
  </li>
  <li>
   Liaise with their counterparts in the lead bank(s) and corporate customers, as and when applicable
  </li>
  <li>
   Build and maintain strong and effective relationship with all the other related departments and units to achieve the Group&rsquo;s goals/ objectives.
  </li>
  <li>
   Provide timely and accurate information to the external and internal auditors and the compliance function as andwhen required.
  </li>
  <li>
   Provide timely and accurate information to the external and internal auditors and the compliance function as and when required.
  </li>
  <li>
   To assist customers in all their queries on Bank&rsquo;s product and seek solution to their requests.
  </li>
  <li>
   Internal (Processes, Products, Regulatory):
  </li>
  <li>
   Ensure that set procedures and regulations are complied with during the processing of dividends and IPO.
  </li>
  <li>
   Ensure the timely and accurate processing of all dividend and IPO related transactions, within the pre-agreed SLAexecution time-frames.
  </li>
  <li>
   Ensure the timely distribution of QNB and other companies&rsquo; dividends to shareholders in a timely fashion.
  </li>
  <li>
   Ensure the maintenance of shareholders unit files in compliance with set regulatory requirements.
  </li>
  <li>
   Coordinate with other banks participating in the IPO process, where applicable.
  </li>
  <li>
   Supervise the processing of IPO subscription applications, ensure that all documents are gathered to meet QNB and DSM requirements and ensure that all KYC and AML requirements are adhered to during the process.
  </li>
  <li>
   Participate in marketing QNB services of dividend distribution/ IPO processing to listed corporate customers in coordination with other relevant departments/ units.
  </li>
  <li>
   Continuous Improvement
  </li>
  <li>
   Set examples by leading improvement initiatives through cross-functional teams ensuring successes.
  </li>
  <li>
   Identify and encourage people to adopt practices better than the industry standard.
  </li>
  <li>
   Continuously encourage and recognise the importance of thinking out-of-the-box within the team.
  </li>
  <li>
   Encourage, solicit and reward innovative ideas even in day-to-day issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education/Experience Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor degree University Graduate/preferred with a Major in Marketing, Banking, Finance, Accounting, Economics, Business Administration or Information Technology (related field of study)
  </li>
  <li>
   -At least 10 years of relevant experience, preferably within a highly rated international bank.
   <br/>
   <br/>
  </li>
 </ul>
 Note: you will be required to attach the following:
 <br/>
 <br/>
 <ul>
  <li>
   Resume/CV
  </li>
  <li>
   QID (Front &amp; Back)
  </li>
  <li>
   Passport
  </li>
  <li>
   Education Certificate
  </li>
  <li>
   Birth Certificate
  </li>
 </ul>
</div>


QNB3591 - Assistant Vice President Corporate Actions (Qatarization)

<div>
 <strong>
  About QNB
  <br/>
  <br/>
 </strong>
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 <br/>
 <br/>
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 <br/>
 <br/>
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 <br/>
 <br/>
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 <br/>
 <br/>
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 <br/>
 <br/>
 <strong>
  Job Summery
  <br/>
  <br/>
 </strong>
 The incumbent is primarily responsible for providing effective support to the Contracting function, by providing relationship management support to Contracting customers. The incumbent will be responsible for proactively assisting in managing client relationships (within delegated authority), preparation of credit proposals and maintaining all Contracting function documentation after receipt in accordance with QNB credit policies and procedures.
 <br/>
 <br/>
 <strong>
  Main Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Shareholder &amp; Financial:
  </li>
  <li>
   Assist in monitoring and achievement of Key Performance Indicators on periodic basis.
  </li>
  <li>
   Implements KPI&rsquo;s and best practices for Assistant Manager Contracting Relationship Management
  </li>
  <li>
   Support in the upholding and monitoring the full compliance with prevailing best corporate banking documentation practices.
  </li>
  <li>
   Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank
  </li>
  <li>
   Act within the limits of the powers delegated to the incumbent
  </li>
  <li>
   Customer (Internal &amp; External):
  </li>
  <li>
   Perform credit documentation for the Contracting function, in accordance with set policies and in coordination with Credit Risk.
  </li>
  <li>
   Provide timely and accurate information to the external and internal auditors and the Compliance function, as and when required.
  </li>
  <li>
   To assist customers in all their queries on Bank&rsquo;s product and seek solution to their requests.
  </li>
  <li>
   Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time.
  </li>
  <li>
   Build and maintain strong/effective relationships with related departments/units to achieve the Group&rsquo;s objectives.
  </li>
  <li>
   Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required
  </li>
  <li>
   Internal (Processes, Products, Regulatory):
  </li>
  <li>
   Develop and manage on day-to-day basis potential target name corporate customers and assigned portfolio of existing customers to meet assigned financial and non-financial targets in compliance with established QNB credit policies, procedures and standards.
  </li>
  <li>
   Maintain high credit documentation standards, including but not limited to updated policies / procedures and compliance with the same.
  </li>
  <li>
   Prepare comprehensive credit proposals for new / prospective customers that adequately address all relevant risk factors and satisfy minimum acceptable standards of QNB corporate credit.
  </li>
  <li>
   Obtain all requisite facility and account documentation to ensure each customer&rsquo;s file is current with valid legal documentation to secure / protect the Bank's interests including but not limited to the Articles of Association and any amendments thereto, financial statements for a minimum of 3 years, the company's annual report to its shareholders (publicly held companies only), Commercial Registration, list of authorized signatories, corporate client details (name, type of business, shareholders etc.) and details on the credit request and amount.
  </li>
  <li>
   Maintain the timely review of contracting credit applications and documents within set turn around time, in coordination with Credit Risk. . During the annual review exercise, the incumbent is expected to identify changing circumstances to assess risk and mitigating actions.
  </li>
  <li>
   Prepare comprehensive credit review for existing portfolio customers that adequately address all relevant and current risk factors and the latest developments in the industry, market and business and identify and timely report on all red flags and early warning signals on potential problematic accounts / relationships.
  </li>
  <li>
   Maintain the Contracting records and organize and maintain corporate banking customer files.
  </li>
  <li>
   Monitor QNB Contracting credit positions for full compliance with set limits and QNB&rsquo;s Investment and Credit Strategy.
  </li>
  <li>
   Support in the preparation of periodic Management and Business Information reports to the SVP Contracting Relationship Management and to other executive management of the Group to appraise them about the unit&rsquo;s performance and the assigned portfolio of clients.
  </li>
  <li>
   Spread the financial statements on assigned software while assessing the credit risk related to each client and identify mitigating actions/ controls.
  </li>
  <li>
   Draft financial analysis for assigned clients to measure its performance and capacity of repayment.
  </li>
  <li>
   Learning &amp; Knowledge:
  </li>
  <li>
   Possess a good knowledge of corporate banking products, documentation, regulatory requirements and report preparation together with a superior knowledge of controls.
  </li>
  <li>
   Proactively identify areas for professional development of self and undertake development activities.
  </li>
  <li>
   Seek out opportunities to remain current with all developments in professional field
  </li>
  <li>
   Legal, Regulatory, and Risk Framework Responsibilities:
  </li>
  <li>
   Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML &amp; CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).
  </li>
  <li>
   Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.
  </li>
  <li>
   Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.
  </li>
  <li>
   Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the Operational Risk Management requirements.
  </li>
  <li>
   Maintain appropriate knowledge to ensure full qualification to undertake the role.
  </li>
  <li>
   Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence.
  </li>
  <li>
   Attend mandatory (internal and external) seminars as instructed by the Bank.
  </li>
  <li>
   Other:
  </li>
  <li>
   Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information.
  </li>
  <li>
   Maintaining utmost confidentiality concerning customer and internal bank information obtained during the course of business and provide such information on a need to know basis only to Senior Management of QNB, Audit and Compliance functions, and relevant Regulators.
  </li>
  <li>
   Maintain high professional standards to uphold QNB's reputation and to strengthen its market leadership position.
  </li>
  <li>
   All other ad hoc duties/activities related to QNB that management might request from time to time.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education And Experience Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   University graduate (Bachelor - preferably Engineering) with minimum 4 years relevant experience in the banking industry, preferably with local / Gulf experience.
  </li>
  <li>
   Well-informed of the market competitive structure, industry practices and any regulations for the corporate banking client segment.
  </li>
  <li>
   Good people relationship and credit documentation skills and awareness of risk management concept and practices.
  </li>
  <li>
   Good oral and written communication skills in English and Arabic (preferred).
  </li>
  <li>
   Understanding of the relevant laws, regulations and practices pertaining to Corporate Banking products.
  </li>
  <li>
   Good knowledge in financial statements and ratios relevant to corporate banking and the contracting industry
  </li>
  <li>
   General understanding of construction financing mechanism and underlying risks.
  </li>
  <li>
   Personal integrity and self-management.
  </li>
  <li>
   Outstanding problem solving skills.
  </li>
  <li>
   Planning, organizing and analytical ability.
  </li>
  <li>
   Outstanding customer service orientation.
  </li>
  <li>
   Strong performance orientation.
   <br/>
   <br/>
  </li>
 </ul>
 Note: you will be required to attach the following:
 <br/>
 <br/>
 <ul>
  <li>
   Resume/CV
  </li>
  <li>
   Copy of Passport or QID
  </li>
  <li>
   Copy of Education Certificate
  </li>
 </ul>
</div>


QNB3524 - Assistant Manager Contracting Relationship Management (Qatarization)

Al Jazeera Manpower

<p>Good day, we are looking for a highly organized and proactive <b>female</b> <b>Executive Secretary</b> to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.</p><p><b>Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li><b>Arabic speaker. </b></li></ul><p><b>How to apply</b></p><p>Interested candidate can apply direct through Indeed.</p><p>Job Type: Full-time</p><p>Pay: From QAR6,000.00 per month</p>

LEBANESE_FEMALE EXECUTIVE SECRETARY

Confidential Careers

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  Overview:
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  We are seeking a highly organized and detail-oriented Legal Executive / Paralegal to provide comprehensive support to our General Legal Counsel. This role combines the responsibilities of a paralegal with those of a personal assistant, requiring a candidate who is adept in legal administration, possesses strong interpersonal skills, and can manage multiple tasks efficiently.
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  Key Responsibilities:
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  Legal Support:
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  &bull; Assist the General Legal Counsel in preparing legal documents, including contracts, briefs, and other legal correspondence.
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  &bull; Conduct legal research and summarize findings to aid in case preparation and strategy development.
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  &bull; Maintain and organize the digital and physical legal filing system.
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  &bull; Monitor legal regulations and ensure compliance with laws and corporate policies.
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  Administrative Duties:
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  &bull; Manage the General Legal Counsel&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
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  &bull; Handle confidential information with discretion and integrity.
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  &bull; Prepare and edit documents, presentation materials, and correspondence.
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  &bull; Serve as a liaison between the Legal Department and other departments, external counsel, and stakeholders.
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  <br/>
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  Project Management:
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  &bull; Coordinate and track the progress of ongoing legal cases contracts and agreements.
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  &bull; Prepare reports and updates for senior management.
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  &bull; Organize and archive all legal documents and files related to completed and ongoing projects.
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  <br/>
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  Qualifications:
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  &bull; Bachelor&rsquo;s degree in law, Paralegal Studies, or related field.
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  &bull; Proven experience as a paralegal or legal assistant; experience as a personal assistant is a plus.
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  &bull; Strong understanding of legal terminology, documentation, and the legal process.
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  &bull; Excellent organizational skills with the ability to handle multiple tasks and prioritize effectively.
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  &bull; High level of proficiency in Microsoft Office Suite and legal research software.
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  &bull; Exceptional communication skills, both written and verbal.
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  &bull; Ability to work under pressure and meet tight deadlines.
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  Skills:
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  &bull; Detail-oriented with strong analytical skills.
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  &bull; Discretion and confidentiality in handling sensitive information.
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  &bull; Strong interpersonal skills for interacting with various levels of management and external contacts.
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  &bull; Proactive and self-motivated with a strong sense of responsibility.
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Legal Executive/Paralegal and PA to General Legal Counsel

Intelligent Metal for Metal Construction WLL

<p>WE ARE HIRING!</p><p>HR ADMIN ASSISTANT (Male Only)</p><p>For any interested applicant, kindly send your CV to <b>hr@imcgulf.com / info@imcgulf.com</b></p><p>An HR Admin Assistant provides administrative and operational support to the Human Resources department, which includes tasks like managing employee records, assisting with recruitment and onboarding, and handling employee inquiries. They are responsible for general office duties, maintaining confidentiality, and ensuring HR procedures and compliance with labor laws are followed. Key responsibilities</p><ul><li><b>Administrative Support:</b> Handle correspondence, answer phones, manage schedules, prepare documents like employment contracts, and maintain and update employee records.</li><li><b>Recruitment and Hiring:</b> Assist with the hiring process by scheduling interviews, performing background checks, and preparing offer letters.</li><li><b>Onboarding and Offboarding:</b> Support new employees with orientation and onboarding paperwork, and assist with offboarding processes.</li><li><b>Employee Relations:</b> Act as a point of contact for employee questions, help address complaints, and support disciplinary actions when needed.</li><li><b>Record Keeping and Data Management:</b> Maintain confidential employee files and databases, and help with data entry and reporting on performance or benefits.</li><li><b>Payroll and Benefits:</b> Assist with payroll processing and administration of employee benefits.</li></ul><p>Required skills</p><ul><li><b>Technical Skills:</b> Proficiency in word processing, spreadsheets, and HR software is essential.</li><li><b>Organizational and Time Management:</b> Strong organizational skills to manage multiple tasks, administrative writing, and calendaring abilities are crucial.</li><li><b>Communication:</b> Excellent written and verbal communication skills are necessary for interacting with employees, candidates, and vendors.</li><li><b>Attention to Detail:</b> The ability to maintain accuracy in record-keeping and data entry is vital.</li><li><b>Confidentiality:</b> A high degree of discretion is required when handling sensitive employee information.</li><li><b>Problem-Solving:</b> The ability to research issues and help resolve them is often part of the role.</li></ul><p>Job Type: Full-time</p>

HR Admin Assistant - Male only

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