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procurement executive

bid executive

IFM Facilities Management LLC

Job Summary:We are seeking a proactive and detail-oriented Bid Executive to join our Facilities Management team. The successful candidate will be responsible for preparing, coordinating, and submitting high-quality bids and proposals that align with client requirements and company capabilities. This role involves close collaboration with cross-functional teams to ensure competitive and compliant submissions that help secure new business opportunities.Key Responsibilities:<ul><li>Prepare and submit compelling bids and proposals for FM contracts.</li><li>Analyze client requirements, tender documents, and market trends to tailor bid strategies.</li><li>Collaborate with operations, finance, legal, and technical teams to gather relevant information.</li><li>Ensure all bids comply with industry standards, client specifications, and internal governance.</li><li>Maintain and update bid documentation and content libraries.</li><li>Track bid progress, submission deadlines, and post-submission feedback.</li><li>Support contract negotiations and clarifications as needed.</li><li>Identify new bidding opportunities and contribute to business development efforts.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in business administration, Facilities Management, or a related field.</li><li>Minimum 3 years of experience in bid management or proposal writing, preferably in FM or related industries.</li><li>Strong understanding of FM services, contract structures, and procurement processes.</li><li>Proficiency in Microsoft Office Suite and CRM tools.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational skills and attention to detail.</li></ul>Desirable Skills:<ul><li>Knowledge of public and private sector tendering processes.</li><li>Experience with graphic design tools or bid formatting software.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Familiarity with project management methodologies.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Willing to Relocate </li><li>Current Salary </li><li>Expected Salary</li><li>Notice Period</li><li>Driving License</li><li>Total Experience</li></ul>

Bid Executive

Resource Industries

Job Title: Marketing Executive Location: Abu Dhabi Industry: ManufacturingWe are seeking a dynamic and detail-oriented Marketing Executive with a flair for graphics, presentations, and content development to join our team in the automotive sector. This role will be responsible for preparing and responding to RFPs, RFQs, and tenders, as well as creating high-impact presentations and marketing studies for internal stakeholders and senior management.The ideal candidate will combine strong marketing and communication skills with design sensibility to ensure all documents and deliverables are not only accurate and professional but also visually engaging and brand-consistent.Key Responsibilities:Tender &amp; Proposal Management&middot; Analyse and review RFPs, RFQs, and tender documents from clients, government bodies, and OEMs.&middot; Coordinate with internal departments (sales, technical, legal, finance) to gather required information for bid responses.&middot; Prepare and submit well-structured, customized, and timely proposals and quotations.&middot; Maintain a database of submitted proposals and track status, deadlines, and outcomes.Graphic Design &amp; Presentation&middot; Create compelling and visually appealing PowerPoint presentations, brochures, and marketing materials for internal and external use.&middot; Enhance tender and proposal documents using design tools (e.g., Adobe Suite, Canva, etc.) to make them more professional and persuasive.&middot; Apply creative thinking to transform technical or plain content into engaging visual formats.Market Research &amp; Reporting&middot; Conduct industry research and competitor analysis to support bid strategies and senior-level decisions.&middot; Prepare summary reports, dashboards, and executive briefings for top management.Cross-functional Collaboration&middot; Work closely with sales, engineering, and product teams to understand offerings and ensure accurate proposal content.&middot; Maintain alignment with brand and communication guidelines across all deliverables.Requirements:&middot; Bachelor&rsquo;s degree in Marketing, Business Administration, Communication, or Graphic Design (MBA/PGDM is a plus).&middot; 2&ndash;5 years of experience in proposal writing, tender response, or marketing coordination.&middot; Prior experience in the automotive or manufacturing industry is preferred.&middot; Excellent written and verbal communication skills.&middot; Strong design and visual storytelling skills.&middot; Proficient in Microsoft Office (especially PowerPoint, Word, Excel).&middot; Working knowledge of graphic/design tools such as Adobe InDesign, Illustrator, Photoshop, or Canva.&middot; Attention to detail with ability to manage multiple projects under tight deadlines.&middot; Strong analytical, organizational, and project management skills.Preferred Traits:&middot; Creative thinker with a strong sense of design and layout.&middot; Self-motivated and able to work independently.&middot; Ability to grasp complex technical concepts and present them clearly.&middot; Flexible and adaptable to dynamic business environments.Job Type: Full-timePay: Up to AED4,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Tender &amp; Proposal Management: 3 years (Required)</li><li>Graphic Design &amp; Presentation: 3 years (Required)</li><li>Market Research &amp; Reporting: 3 years (Required)</li></ul>

Marketing Executive

arts island contracting

Key Responsibilities1. Tender Management &amp; Coordination<ul><li>Review and analyze tender documents (drawings, BOQ, specifications, contract conditions, etc.) to understand scope and requirements.</li><li>Lead the preparation and submission of technical and commercial proposals within deadlines.</li><li>Coordinate internally with estimation, engineering, procurement, planning, and finance teams.</li><li>Prepare tender clarification queries and manage correspondence with clients and consultants.</li><li>Develop and maintain tender schedules to ensure timely delivery of submissions.</li></ul>2. Cost Estimation &amp; Pricing<ul><li>Oversee and review cost estimations for civil, architectural, MEP, and fit-out works.</li><li>Evaluate material and subcontractor quotations to ensure competitiveness and compliance.</li><li>Develop pricing strategies aligned with company objectives and market conditions.</li><li>Perform risk assessments, value engineering, and alternative proposals to optimize pricing.</li></ul>3. Strategic Planning &amp; Market Intelligence<ul><li>Identify and prioritize tender opportunities that align with company strategy.</li><li>Monitor market trends, competitors, and pricing benchmarks.</li><li>Support management in bid/no-bid decision making.</li><li>Build and maintain strong relationships with clients, consultants, and suppliers.</li></ul>4. Compliance &amp; Documentation<ul><li>Ensure tender submissions comply with contractual, legal, and technical requirements.</li><li>Prepare executive summaries and bid review reports for management approval.</li><li>Maintain tender registers, cost databases, and historical records for future reference.</li></ul>5. Team Leadership &amp; Development<ul><li>Manage and mentor a team of estimators, quantity surveyors, and proposal coordinators.</li><li>Assign responsibilities, monitor progress, and ensure accuracy in deliverables.</li><li>Promote continuous improvement in tendering and pricing processes.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, or a related field (Master&rsquo;s degree is a plus).</li><li>Minimum 8&ndash;12 years of experience in tendering and estimation, with at least 3 years in a managerial role.</li><li>Proven experience in fit-out / construction projects in the UAE or GCC region.</li><li>Strong knowledge of contract conditions (e.g., FIDIC), pricing strategies, and local market rates.</li><li>Excellent negotiation, analytical, and communication skills.</li><li>Proficient in MS Office, estimation software, and AutoCAD.</li></ul>Key Competencies<ul><li>Strong leadership and decision-making skills.</li><li>Commercial and contractual acumen.</li><li>Attention to detail with strategic thinking.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Excellent client relationship management.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in Contracting in UAE ? </li><li>Do you have the knowledge to estimate and handle a full Tender (Civil, MEP) ? </li><li>What are the areas of your expertise ? (Briefly) </li><li>Are you well aware about the market latest prices ? </li><li>Earliest Joining Date </li><li>Expected Salary</li></ul>

Tendering Manager / Estimation Manager

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
We are seeking a highly skilled Senior Bid Specialist to join our team in Abu Dhabi, United Arab Emirates. In this critical role, you will lead the development and submission of high-quality bids and proposals, ensuring our organization's competitive edge in securing new business opportunities.
Interfaces with business line growth team and operations to support the process of winning work. Leads responses to client RFI/RFQ/RFPs and applies standard pursuit processes to ensure efficiency in schedule and bid compliance. Responsible for print, electronic and oral proposal deliverables. Provides market research and competitive intelligence and leverages data systems and tools to support proposal strategy and business strategic planning efforts.
Job Summary<ul><li>
Leads medium to large proposals and presentations, and supports from capture through to interview stage, with support as required. Supports capture managers in development of the win strategy during capture through interview preparation.</li><li>
Creates annotated outlines and content plan and provides recommendations to technical teams on section structures. May serve as lead writer and editor for tailored resumes, past performance sections, executive summaries, and/or management approaches for proposals.</li><li>
Facilitates color reviews (Pink and Red team), quality reviews, and applies lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.</li><li>
Participates by providing recommendations in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.</li><li>
Completes internal debriefs for proposals they lead, leverages past pursuit debrief information. Supports team during win/loss debriefs and gathering of client feedback on proposals to ensure and demonstrate continuous improvement.</li><li>
May support marketing or pursuits strategy and content development related to clients/markets, marketing communications, campaigns, account managers (CAMs) and business lines, as necessary.</li><li>
Coaches entry level proposal team members</li><li>
Performs a self-check of work prior to submitting to others for review/approval</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Finance, Engineering, or related field</li><li>
Minimum 5-7 years of experience in bid management or related field</li><li>
Proven track record of successful bid submissions in a corporate environment</li><li>
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>
Experience with bid management software</li><li>
Strong analytical and financial modeling skills</li><li>
Excellent written and verbal communication skills</li><li>
Project management capabilities</li><li>
Knowledge of contract law and procurement processes</li><li>
Understanding of industry-specific regulations and standards</li><li>
Familiarity with international bidding practices</li><li>
APMP (Association of Proposal Management Professionals) certification preferred</li><li>
Experience in the Middle East market preferred</li><li>
Ability to work in Abu Dhabi, United Arab Emirates</li><li>
Knowledge of local business practices and regulations</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Senior Bid Specialist

Toshiba Europe Ltd

<div>
 
 Job Purpose
 
 
 
 The Tendering Engineer will be responsible for preparation of the bids and proposals as per requirement of the client and instruction from the HODs of the Commercial and Engineering department.
 
 
 Primary role will be receiving tender documents from commercial department, study the documents and prepare tender summary. Coordinate with engineering department, procurement department and commercial department for bid preparation in efficient and timely manner.
 
 
 The Tendering engineer should posses a basic understanding of HV and EHV Substation concepts and fundamentals for bid preparation.
 
 
 The person performing the role will work in collaboration with other internal stakeholders in successful completion and submission of the proposals and supporting commercial department for all post bid activities.
 
 
 
 Dimensions
 
 
 
 
 External Interfaces:
 
 
 
 <ul>
 <li>
 Vendors and Sub-contractors
 
 
 </li>
 </ul>
 
 Internal Interfaces
 
 
 
 <ul>
 <li>
 Commercial Teams
 </li>
 <li>
 Engineering Teams
 </li>
 <li>
 Procurement Teams
 
 
 </li>
 </ul>
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Review tender documents to ensure compliance with technical and commercial requirements.
 </li>
 <li>
 Coordinate with design, procurement, and project teams to finalize bids.
 </li>
 <li>
 Prepare technical submissions, clarifications, and client queries.
 </li>
 <li>
 Prepare pre-tender clarifications on scope of works and list out missing documents, specifications if any.
 </li>
 <li>
 Finalize pre-tender clarifications in coordination with engineering team and submit to client in coordination with the commercial team.
 </li>
 <li>
 Follow up engineering team to prepare base design drawings such as overall SLD and substation layout.
 </li>
 <li>
 Ensure compliance to clients technical specifications for bid preparation.
 </li>
 <li>
 Prepare general bid documents such as project execution strategy, manpower histogram, etc.
 </li>
 <li>
 Regular follow up with procurement team for getting proposals from the vendors / suppliers / sub-contractors.
 </li>
 <li>
 Prepare accurate cost estimates for projects based on drawings, specifications, and RFQs.
 </li>
 <li>
 Identify risks, value engineering opportunities, and competitive pricing strategies.
 </li>
 <li>
 Maintain updated supplier and sub-contractor databases for pricing in coordination with procurement team.
 </li>
 <li>
 Ensure all tender documentation is submitted on time and in correct format in coordination with commercial team.
 </li>
 <li>
 Post bid clarifications and other activities such as revisiting the cost and optimize etc. until the result of the bid is announced by the client.
 </li>
 <li>
 Perform any other related tasks assigned as per the directives of the Tendering Manager, Senior Group Engineering Manager and the HOD (Engineering).
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 
 Educational Qualification:
 
 
 
 <ul>
 <li>
 Bachelor's degree in electrical engineering.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 A minimum of 7+ years of relevant experience as a Tendering Engineer, preferably, in the UAE substation (PT&amp;D) construction industry in the GCC/UAE.
 </li>
 <li>
 Experience in tendering works for 400kV substation projects (TAQA, DEWA, EtihadWE) or mixed-use development projects is an advantage.
 </li>
 <li>
 Familiar with local authority regulations and project approval processes.
 
 
 </li>
 </ul>
 
 Skills &amp; Knowledge
 
 
 
 <ul>
 <li>
 Ability to interpret SLD, Substation Layouts, Equipment Outline, GA and schematic drawings and project specifications.
 </li>
 <li>
 Ability to prepare Project Schedule in MS Project or Primavera in coordination with engineering team.
 </li>
 <li>
 Proficient with MS Excel, ERP systems (SAP/Oracle), and basic CAD drawing review.
 </li>
 <li>
 Excellent analytical, numerical, and problem-solving skills.
 </li>
 <li>
 Strong communication and technical skills with the ability to present complex, technical information to a wide audience.
 </li>
 </ul>
</div>

Tendering Engineer (Substation Projects)

NMDC Energy

<div>
 
 
 Job Purpose
 
 
 <ul>
 <li>
 Engage in the preparation and compilation of the necessary documents, information &amp; technical/commercial inputs required for the completion of tender proposal
 </li>
 <li>
 Work under broad supervision, assisting in the preparation and submission of tender proposals while ensuring compliance with all requirements
 </li>
 </ul>
 
 
 Principal Accountabilities
 
 
 <ul>
 <li>
 Study tender documentation to gain a clear overall understanding and to fully appreciate the technical and commercial requirements to gain an appreciation of the construction method
 </li>
 <li>
 Prepare and dispatch standard sub-contract invitations to bid packages
 </li>
 <li>
 Evaluate bids, both commercially and technically, and compile the bid tabulation with recommendation for the preferred sub-contractor in the tender resume
 </li>
 <li>
 Review the bid tabulation from Procurement for materials purchase to assess the technical/commercial merit of the recommended bids and reflect recommendations in the tender resume
 </li>
 <li>
 Attend client meetings with the Manager, if required, to clarify queries related to commercial and technical issues
 </li>
 <li>
 Prepare estimates of all costs related to NMDC Energy activities and refer to estimation Draughtsman for the determination of manpower and materials requirements, using computer-based norms
 </li>
 <li>
 Prepare tender resume (cost summary) for consideration by manager
 </li>
 <li>
 Prepare a synopsis of the tender requirements. Include such clauses as terms of payment, insurance, liabilities, warranties, liquidated damages and bonds
 </li>
 <li>
 Consult with the Legal Advisor to ensure NDMC position is fully protected
 </li>
 <li>
 Collate and prepare the technical and commercial proposals, in line with client requirements, and pass to manager for review prior to sign-off and submission to client
 </li>
 <li>
 Prepare technical and commercial documents following award of contract for handover to Project Manager, Accounts and relevant operational departments
 </li>
 <li>
 Compliance in accordance with HSE Standard
 </li>
 </ul>
 
 
</div>

Proposal Engineer / Sr Proposal Engineer

<div><div><div>If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.
</div></div><div><div><div><div>Project Specialist, Customer Service, SAIPEM 
Job Responsibilities 


1. Pricing &amp; Cost Estimation
<ul>
<li>Prepare detailed cost estimates, quotations, and rate cards for MHE operations, offshore logistics, and specialized service tenders.</li>
<li>Develop comprehensive pricing models that include direct and indirect cost elements (equipment, manpower, fuel, permits, insurance, transfers, demobilization, standby).</li>
<li>Analyze historical project data to benchmark rates and optimize pricing accuracy.</li>
<li>Conduct profitability and sensitivity analysis to maintain competitive yet sustainable margins.</li>
<li>Support pricing for new service areas such as drone inspections, cargo delivery, and offshore logistics integration.</li></ul> 


2. Tender Preparation &amp; Review
<ul>
<li>Manage the end-to-end tender process &mdash; from document review, pricing strategy, and clarification requests to final submission.</li>
<li>Review invitation to tender (ITT), scope of work, BOQs, and bid instructions to identify commercial, technical, and legal risks.</li>
<li>Coordinate with internal departments (Operations, Finance, Procurement, Legal) to verify cost inputs and ensure bid accuracy.</li>
<li>Prepare commercial bid proposals, ensuring alignment with both internal policies and Client requirements.</li>
<li>Develop and maintain tender trackers and bid summary reports to monitor submission progress and outcomes.</li></ul> 


3. Terms &amp; Conditions (T&amp;Cs) Drafting and Deviation Management
<ul>
<li>Review client-issued contracts, work orders, and LOAs to identify unfavorable clauses or risk exposures.</li>
<li>Draft or propose commercial terms and conditions for company-issued proposals, quotations, and agreements.</li>
<li>Prepare deviation lists highlighting exceptions to payment terms, liability, liquidated damages, demurrage, insurance, and other key risk areas.</li>
<li>Liaise with Legal and Management to negotiate contractual adjustments before acceptance.</li>
<li>Ensure final T&amp;Cs protect the company from hidden costs, scope creep, and operational liabilities.</li>
<li>Maintain a contract clause library for standardized use in tenders and subcontracts.</li></ul> 


4. Contract &amp; Cost Control
<ul>
<li>Monitor project costs against approved pricing to ensure budget adherence and profitability.</li>
<li>Verify change orders, variations, and standby claims for compliance with agreed terms and documentation.</li>
<li>Support invoicing by validating cost breakdowns and ensuring recoverable items (standby, demobilization, permit fees) are captured.</li>
<li>Maintain a structured pricing database for recurring services and equipment categories.</li>
<li>Contribute to contract negotiations, price reviews, and escalation calculations.</li></ul> 


5. Offshore &amp; MHE Project Support
<ul>
<li>Coordinate with project teams to confirm equipment deployment plans, manpower rotations, and logistics requirements.</li>
<li>Capture and cost all operational dependencies e.g., Food accomodation, transportation, equipment Hire.</li>
<li>Liaise with subcontractors and service providers to collect and evaluate their commercial offers.</li>
<li>Provide commercial and pricing support to project managers during mobilization and execution phases.</li></ul> 


6. Reporting &amp; Analysis
<ul>
<li>Prepare pricing performance reports, bid evaluation summaries, and cost-versus-actual variance analyses.</li>
<li>Track success ratios, pricing deviations, and tender response timelines to improve efficiency.</li>
<li>Generate monthly dashboards for management highlighting opportunities, wins, and risk exposure.</li>
<li>Research market trends and competitor pricing in MHE and offshore logistics.</li></ul> 


 Key Skills &amp; Competencies
<ul>
<li>Strong expertise in tender review, pricing strategy, and cost estimation.</li>
<li>Proficiency in contract and T&amp;C drafting, risk identification, and deviation preparation.</li>
<li>High proficiency in MS Excel (advanced formulas, pivot tables) and cost-tracking tools.</li>
<li>Strong analytical and commercial reasoning with attention to detail.</li>
<li>Effective communicator across cross-functional and client-facing environments.</li></ul> 


 Qualifications &amp; Experience
<ul>
<li>Bachelor&rsquo;s Degree in Engineering, Business Administration, or Supply Chain Management.</li>
<li>3&ndash;5 years of experience in pricing, tendering, or commercial management within oil &amp; gas, EPC, or offshore logistics.</li>
<li>Experience in Material Handling Equipment (MHE), offshore marine support, or defense logistics preferred.</li>
<li>Working knowledge of contract law and commercial risk assessment</li></ul> 
DSV &ndash; Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let&rsquo;s grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers&rsquo; needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don&rsquo;t just work &ndash; we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company &ndash; this is the place to be.
Start here. Go anywhere
Visit dsv.com</div></div></div></div></div>

Project Specialist

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