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chief secretary

Confidential Careers

<div>
 
 Job-Specific Responsibilities Schedule Administration
 
 
 &squf;Coordinate and schedule meetings organized by the Chief Officer, ensuring effective prioritization and consideration for the availability of all participants and proactively addressing arising scheduling conflicts.
 
 
 &squf;Prepare accurate and comprehensive minutes of meetings, documenting discussions, decisions, and action items for distribution to relevant parties. Communication Administration
 
 
 &squf;Manage incoming and outgoing communication (incl. correspondence), ensuring timely responses, appropriate prioritization.
 
 
 &squf;Draft various communications, including emails, memos, and letters, maintaining professional tone and accuracy.
 
 
 &squf;Administrate confidential communications and correspondence with discretion and confidentiality, ensuring sensitive information is handled securely and appropriately. Administration of Reporting to the Chief Officer
 
 
 &squf;Coordinate the submission of monthly and ad-hoc reports within the Group to ensure prompt and exhaustive submission in alignment with company and departmental standards.
 
 
 
 
 
 Document Administration
 
 
 &squf;Maintain an organized and efficient filing system for the documentation prepared, received or forwarded by the Chief Officer.
 
 
 &squf;Prepare hardcopies of documents when required. General Responsibilities HSSE Reporting
 
 
 &squf;Gather input and submit the monthly Behavioural Safety report as part of the Safety, Quality and Environmental Control procedure. Compliance
 
 
 &squf;Ensure that all administrative and support activities comply with company policies, industry standards, and regulatory requirements.
 
 
 KEY RESULT AREAS
 
 
 &squf;Optimized Chief Officer calendar with potential scheduling conflicts proactively resolved.
 
 
 &squf;Accurate and succinct minutes of meeting for the key meetings attended by the Chief Officer.
 
 
 &squf;Timely communication and correspondence administration.
 
 
 &squf;Strict confidentiality of Chief Officer&rsquo;s correspondence and other communications, ensuring the integrity of information flow.
 
 
 &squf;Timely reporting within the Group.
 
 
 &squf;Efficient filing of all incoming and outgoing documentation.
 
 
 &squf;Satisfaction regarding working relationships between the Chief Officer, internal stakeholders and third parties.
 
 
 
 
 
 JOB REQUIREMENTS
 
 
 Minimum Qualifications:
 
 
 &squf;Diploma in Administration, Financial, Secretarial &amp; Personal Assistance or equivalent.
 
 
 Minimum Experience:
 
 
 &squf;Minimum of 5 years of experience in Financial and administrative support.
 
</div>

Chief' Secretary

MDC Engineers & Consultants WLL

Arabic Secretary &ndash; Engineering Consultancy (Doha)A reputable Engineering Consultancy Office in Doha is seeking to hire an experienced Arabic Secretary to handle administrative and HR-related tasks.Responsibilities:<ul><li>Prepare and manage official letters, reports, and internal correspondence.</li><li>Coordinate daily office activities and maintain organized filing systems.</li><li>Support HR operations including staff attendance, leave tracking, and document control.</li><li>Schedule meetings, appointments, and handle visitor reception.</li><li>Assist in preparing contracts, quotations, and project documentation.</li></ul>Requirements:<ul><li>Minimum 2 years of experience as a Secretary or Administrative Assistant (preferably in an engineering or consulting environment).</li><li>Fluent in Arabic and English (spoken and written).</li><li>Excellent skills in Microsoft Office (Word, Excel, Outlook).</li><li>Qatar Driving License is preferred.</li><li>Must have valid residence in Qatar and transferable visa.</li></ul>Location: Doha, Qatar Job Type: Full-time Salary: Negotiable based on experienceTo Apply: careers@mdcqa.comJob Type: Full-time

Arabic Secretary – Engineering Consultancy (Doha)

VOLUME CAFE

Job Title: Secretary to the General ManagerReports To: General ManagerJob Summary:The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to the General Manager.</li><li>Manage and organize the General Manager&rsquo;s calendar, schedule meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager.</li><li>Handle incoming and outgoing communications, ensuring timely and accurate responses.</li><li>Maintain confidentiality and handle sensitive information with discretion and professionalism.</li><li>Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters.</li><li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li><li>Screen phone calls, emails, and requests; prioritize issues requiring the GM&rsquo;s attention.</li><li>Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized.</li><li>Support the organization of corporate events, meetings, and executive visits as required.</li><li>Liaise with internal departments, clients, and external partners on behalf of the General Manager.</li><li>Perform other administrative duties as assigned to support the smooth functioning of the Executive Office.</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F&amp;B, hospitality, or corporate environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong attention to detail and proactive approach.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately or any notice period</li><li>Current and expected salary</li><li>How many years of experience do you have as a Secretary</li></ul>

Secretary to Director

Candidzone

Office Manager and Office SecretaryDuration: 3 months and renewableNationality: AnyLanguage: English, (Arabic is an added advantage)Location: Lusail, Qatar Nearest Transport: Marina South Tram Station Working Hours: 8 hours per day + break Work Days: 5 days a weekJob Summary: We are seeking a professional and highly organized Office Manager / Secretary to oversee office operations and provide administrative support. The ideal candidate will ensure smooth daily workflow, assist management, and maintain a well-structured office environment.Key Responsibilities:<ul><li>Preferably with experience in e-publishing or e-design.</li><li>Prepare reports, presentations, and documents as required.</li><li>Manage daily office operations and maintain efficiency.</li><li>Act as the main point of contact for internal staff, clients, and visitors.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain electronic and paper filing systems.</li><li>Manage office supplies and place orders as necessary.</li><li>Assist in budget tracking, invoices, and expense reports.</li><li>Ensure adherence to company policies and maintain confidentiality.</li><li>Support HR functions including onboarding, leave management, and employee records.</li><li>Coordinate special projects and office events.</li><li>Communicate with the landlord regarding any office issues or small inconveniences.</li><li>Communicate with suppliers when necessary to ensure smooth office operations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field preferred.</li><li>Proven experience as an Office Manager, Secretary, or in an administrative role.</li><li>Proficient in Microsoft Office Suite and office management software.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Professional demeanor with strong interpersonal abilities.</li></ul>Desired Attributes:<ul><li>Detail-oriented, proactive, and adaptable.</li><li>Problem-solving mindset with ability to anticipate needs.</li><li>Discreet, trustworthy, and customer-service oriented.</li><li>Friendly, approachable, and professional.</li><li>Must have valid qatar id</li></ul>Apply now :- Send CV to WhatsApp +97430662111Job Types: Full-time, Temporary Contract length: 3 months

Hiring Now: Office Manager / Office Secretary

Grams Restrand

Hiring Now: Female Bilingual Secretary We are looking for a professional and organized Female Bilingual Secretary to join our team! The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office.Employment Type: Full-time Languages Required: English &amp; Arabic (both spoken and written)Key Responsibilities:<ul><li>Handle correspondence, phone calls, and emails in both English and Arabic.</li><li>Prepare and manage documents, reports, and meeting schedules.</li><li>Coordinate appointments, meetings, and travel arrangements.</li><li>Maintain filing systems and ensure data confidentiality.</li><li>Assist management with day-to-day administrative tasks.</li></ul>Qualifications:<ul><li>Female candidate</li><li>Fluent in English and Arabic (spoken &amp; written)</li><li>Minimum 2 years of administrative or secretarial experience</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent communication and organizational skills</li><li>Presentable, detail-oriented, and able to multitask</li></ul>If you are interested, kindly send you CV through WhatsApp 974 60003723 or email us on recruitment@hj-holding.comJob Type: Full-timePay: Up to QAR1.00 per month

Female Secretary- Bilingual

Male Arabic Secretary &ndash; Fresh Graduate &ndash; Engineering Consultancy (Doha)A reputable Engineering Consultancy Office in Doha is looking to hire a Male Arabic Secretary (Fresh Graduate) to join our administrative team. This position is suitable for motivated candidates who are eager to learn and develop their career in an engineering office environment.Responsibilities:<ul><li>Assist in preparing official letters, reports, and correspondence.</li><li>Organize and maintain office files and documentation.</li><li>Schedule meetings and appointments, and coordinate daily administrative tasks.</li><li>Support HR activities such as attendance and leave tracking.</li><li>Handle visitor reception and internal communication.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, HR, or related field.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Qatar Driving License is an advantage.</li><li>Must have a valid residence permit and transferable visa.</li></ul>Location: Doha, Qatar Job Type: Full-time Level: Fresh Graduate Salary: To be discussed during interviewTo Apply: Please send your CV to careers@mdcqa.comJob Type: Full-time

Male Arabic Secretary – Fresh Graduate – Engineering Consultancy (Doha)

HJH Holding

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