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clerical assistant

venusgroupuae

<p>We are looking for a <b>Clerical Staff</b> member to support daily administrative operations, handle documentation, data entry, and assist in office coordination for ongoing infrastructure and construction projects.</p><p><b>Responsibilities</b></p><ul><li>Prepare and maintain records, reports, and correspondence.</li><li>Assist in data entry, document control, and updating project files.</li><li>Handle internal communication, emails, and scheduling.</li><li>Support procurement and HR teams with administrative tasks.</li><li>Ensure accuracy and confidentiality of records.</li></ul><p><b>Requirements</b></p><ul><li>Diploma or Bachelor&rsquo;s degree (any discipline).</li><li>5 years of clerical or administrative experience (construction or engineering company preferred).</li><li>Proficient in <b>MS Office (Word, Excel, Outlook)</b>.</li><li>Strong attention to detail, organizational skills, and communication ability.</li><li>Able to work under supervision and meet deadlines.</li></ul><p>Interested candidates are invited to email their CV to <b>hr.venusinfrastructure@gmail.com </b>with the subject line <b>&ldquo;Clerical Assistant Application&rdquo;</b>.</p><p>Selected Candidates has to <b>join Immediately.</b></p><p>Job Type: Full-time</p>

Clerical Assistant

Prestige One general  Contracting & maintenance 

<p><b>Job Description:</b></p><p>We are looking for a proactive and organized <b>Office Assistant</b> to join our team immediately. The ideal candidate will support daily administrative operations, maintain office organization, and assist management and staff with essential clerical tasks.</p><p><b>Responsibilities:</b></p><ul><li>Perform general administrative and clerical duties such as filing, data entry, and document management.</li><li>Handle incoming calls, emails, and correspondence efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Assist in preparing reports, quotations, and other documents.</li><li>Coordinate with different departments to ensure smooth workflow.</li><li>Arrange and manage appointments, schedules, and meetings.</li><li>Support HR and accounting functions when required.</li><li>Keep the office clean, organized, and well-maintained.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>2 years of experience</b> as an Office Assistant or in a similar administrative role.</li><li><b>Gulf experience preferred.</b></li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication and organizational skills.</li><li>Ability to multitask and work under minimal supervision.</li><li>Must be available for <b>immediate joining.</b></li></ul><p><b>Salary:</b> To be discussed during the interview</p><p>.<b>How to Apply:</b></p><p>Interested candidates who meet the above requirements and are available for immediate joining may apply directly through Indeed</p><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED2,200.00 per month</p>

Office Assistant

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><p><b>OVERVIEW/BASIC FUNCTION:</b></p><p>
Perform a variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment</p><p></p><p><b>
RESPONSIBILITIES:</b></p><p></p><ul><li> Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.
</li><li> Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting</li><li> Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.
</li><li> Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.
</li><li> Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.
</li><li> Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.</li><li> Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.
</li><li> Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.
</li><li> Maintain clean and orderly conditions in assigned work area.
</li><li> Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.</li><li> Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.</li><li> Participate in departmental and hotel problem solving teams during weekly and monthly core meetings</li><li> Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.
</li><li> Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.
</li><li> Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
</li><li> Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
</li><li> Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
</li><li> Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.
</li><li> Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.
</li><li> Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.
</li><li> Greet callers and assist them with general problems or complaints.
</li><li> Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.
</li><li> Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.</li><li> Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.</li><li> Understand and practice hotel emergency fire procedures.</li><li> Offer lateral service to internal /external customer when available.</li><li> Before end of shift check with co- workers to see if they need additional assistance.</li><li> Learn, understand, and energize the Rosewood Philosophy and Standards.
</li><li> Prepare the duty roster for the Engineering department based on the availability of the engineers.</li><li> Revise the Oasys record.</li><li> Maintain and update records for Annual Leave and Public Holidays within the department.
</li><li> Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.</li><li> Weekly updates to the Ladder checklist in collaboration with the engineering team.
</li><li> Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.
</li><li> Create presentations for the monthly Engineering department meetings and organize these meetings each month.
</li><li> At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.
</li><li> Monthly updates to the Thank You card records and submission to T&amp;C.
</li><li> Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.
</li><li> Update the Trust You and Sentiment reports prior to each weekly meeting.
</li><li> Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.
</li><li> Organize and coordinate with casual staff to assist the engineering department.
</li><li> Prepare all necessary documentation for Capex projects to obtain Owner approval.
</li><li> Review the monthly forecast and notify the DOE of any necessary adjustments.</li><li> Sustainability &amp; net zero reporting as per HQ guide lines.</li><li> Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.</li><li> Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.
</li><li> Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.</li></ul><br>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</div></div></div></div></div></div>

RWABU - Engineering Assistant - UAE National

Koshan Development & Investment

<p><b>Administrative Cum Legal</b> <b>Assistant </b></p><p><b>Position Summary:</b><br/>The <b>Administrative Cum Legal Assistant</b> provides essential administrative and clerical support to ensure efficient day-to-day operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee <b>daily office operations</b>, including scheduling, correspondence, and document management.</li><li><b>Handle phone calls, emails, and inquiries</b> in a professional and timely manner.</li><li>Maintain and <b>organize company records, files, and confidential documentation</b> with accuracy and discretion.</li><li>Assist in <b>preparing reports, presentations, proposals, and meeting materials</b> for management and departments.</li><li><b>Coordinate meetings, appointments, and travel arrangements</b>, ensuring smooth logistical support.</li><li>Provide <b>administrative assistance</b> to HR and Finance teams, including data entry, filing, and record maintenance.</li><li>Monitor office supplies and ensure the <b>workspace remains organized, efficient, and well-equipped</b>.</li><li><b>Support the Managing Director</b> by managing daily meetings, preparing reports, and assisting with ongoing projects and activities.</li><li>Prepare, proofread, and organize legal documents, contracts, and correspondence.</li><li>Conduct research on laws, regulations, and case precedents.</li><li>Maintain and update case files, databases, and document management systems.</li><li>Coordinate meetings, hearings, and client communications.</li><li>Assist in the preparation of reports, presentations, and case summaries.</li><li>Ensure confidentiality and compliance with firm policies and legal standards.</li><li>Support lawyers in court proceedings and administrative tasks as required.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Administrative Assistant or similar role.</li><li>Proficiency in <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail, time management, and multitasking abilities.</li><li>Professional, proactive, and reliable attitude.</li></ul><p>Job Type: Full-time</p>

Administrative Cum Legal Assistant

<p><b>Administrative Cum Legal Assistant </b></p><p><b>Position Summary:</b><br/>The <b>Administrative Cum Legal Assistant</b> provides essential administrative and clerical support to ensure efficient day-to-day operations within the organization. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee <b>daily office operations</b>, including scheduling, correspondence, and document management.</li><li><b>Handle phone calls, emails, and inquiries</b> in a professional and timely manner.</li><li>Maintain and <b>organize company records, files, and confidential documentation</b> with accuracy and discretion.</li><li>Assist in <b>preparing reports, presentations, proposals, and meeting materials</b> for management and departments.</li><li><b>Coordinate meetings, appointments, and travel arrangements</b>, ensuring smooth logistical support.</li><li>Provide <b>administrative assistance</b> to HR and Finance teams, including data entry, filing, and record maintenance.</li><li>Monitor office supplies and ensure the <b>workspace remains organized, efficient, and well-equipped</b>.</li><li><b>Support the Managing Director</b> by managing daily meetings, preparing reports, and assisting with ongoing projects and activities.</li><li>Prepare, proofread, and organize legal documents, contracts, and correspondence.</li><li>Conduct research on laws, regulations, and case precedents.</li><li>Maintain and update case files, databases, and document management systems.</li><li>Coordinate meetings, hearings, and client communications.</li><li>Assist in the preparation of reports, presentations, and case summaries.</li><li>Ensure confidentiality and compliance with firm policies and legal standards.</li><li>Support lawyers in court proceedings and administrative tasks as required.</li></ul><p><b>Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Proven experience as an Administrative Assistant or similar role.</li><li>Proficiency in <b>MS Office (Word, Excel, Outlook, PowerPoint)</b>.</li><li>Excellent written and verbal communication skills.</li><li>Strong attention to detail, time management, and multitasking abilities.</li><li>Professional, proactive, and reliable attitude.</li></ul><p>Job Type: Full-time</p>

Admin Assistant

AL MUSTHAKBAL HEAVY EQUIPMENTS TRADING

<p>We are looking for a <b>Data Entry Clerk</b> to join our project site team.</p><p><b>Job Responsibilities:</b></p><ul><li>Prepare and maintain daily reports (Diesel, Oil, Equipment working hours, etc.)</li><li>Record and organize data accurately in Excel and other reporting tools</li><li>Coordinate with site and office teams for daily updates</li></ul><p><b>Requirements:</b></p><ul><li>Proficient in <b>computer skills</b> (MS Excel, Word, Email)</li><li>Must be fluent in <b>English and Hindi</b></li><li>Previous experience in construction or transport projects preferred</li></ul><p>Candidates with <b>own visa</b> preferred (temporary visa can be provided if needed)</p><p><b>Location:</b> Project Site &ndash; Abu Dhabi</p><p>Job Types: Full-time, Temporary<br/>Contract length: 12 months</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p>

Data Entry Clerk

New York University

<div>Position Summary:
<div><b>
Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply.</b></div><div></div><div><br>
New York University Abu Dhabi (NYUAD) seeks to appoint a Digital Marketing Assistant reporting to the Head of CGSB Research Management and Outreach.</div><div></div><div><br>
The Digital Marketing Assistant will contribute to existing marketing programs while developing new initiatives aligned with the center and its goals. In addition to creating graphics including illustrations, logos, layouts, photos, and videos, the candidate will assist in content creation for CGSB social media and promotional materials in Arabic and English. Furthermore, this position will be responsible for creating a comprehensive marketing plan to guide the center's marketing efforts. The Digital Marketing Assistant is expected to handle various tasks, including print advertising, website updating, and other projects, to effectively execute the marketing plan and achieve organizational objectives.</div><div></div><div><b><br>
Job Responsibilities:</b></div><div></div><div><i><br>
Marketing</i></div><ul><li>
Designing and creating graphic elements such as logos, digital ads, and promotional materials</li><li>
Assisting in the development and implementation of digital marketing strategies and campaigns</li><li>
Monitoring and analyzing the performance of digital marketing efforts across various channels, and providing insights and recommendations for improvement</li><li>
Supporting email marketing efforts by creating and designing newsletters, campaigns, and automated workflows</li><li>
Keeping abreast of industry trends, emerging technologies, and best practices in digital marketing</li><li>
Collaborating with internal teams and external partners to ensure brand consistency and alignment with marketing goals</li><li>
Contributing to the development of marketing reports and presentations for stakeholders</li><li>
Adhering to established timelines, budgets, and quality standards for all digital marketing projects</li><li>
Continuously seeking opportunities for innovation and improvement in digital marketing strategies and tactics</li></ul><div><i>
Content Creation</i></div><ul><li>
Create visual assets including but is not limited to prints, social channels, emails, websites, digital ads/promo, and data visualization</li><li>
Produce multimedia content, including videos, graphics, and written content</li><li>
Keeping and maintain the center electronic content, including photographs, videos, and podcasts</li><li>
Providing administrative support, such as organizing files, scheduling meetings, and maintaining documentation</li></ul><div><i>
Managing Social Media and Website updates</i></div><ul><li>
Managing social media accounts by creating and scheduling posts, engaging with followers, and monitoring trends</li><li>
Assisting in the creation and optimization of website content, including landing pages, blog posts, and product descriptions</li><li>
Conducting keyword research and optimization to improve search engine rankings and visibility</li></ul><div><i>
Events</i></div><ul><li>
Assisting with the coordination of online events, webinars, and virtual conferences</li><li>
Assist in the Center&rsquo;s outreach activities and Events, such as the annual CGSB Conference, Fikret Science Caf&eacute;, and other seminars and workshops</li></ul>
Qualifications:
<div><b>
Required Education:</b></div><ul><li>
Bachelor's Degree in marketing, digital marketing, communications, advertising, or a related field</li></ul><div><b>
Required Experience:</b></div><ul><li><div>
1+ years Previous experience as a digital marketing coordinator or graphical designer</div></li><li><div>
Experience using social media platforms including Twitter, Instagram, Facebook, LinkedIn, Pinterest, and Google+</div></li><li><div>
Experience in using relevant software applications such as InDesign, Photoshop, Illustrator, Lightroom, Dreamweaver, Captivate, Final Cut Pro or Premier</div></li><li><div>
Experience using Adobe Audition, and Experience Manager</div></li><li><div>
Experience in developing and managing electronic content, including photographs, videos, and podcasts</div></li><li>
Strong command of written Arabic and English</li><li>
Results-oriented while ensuring high quality of work</li><li>
Effective time management skills and consistency in meeting deadlines</li><li>
Good Knowledge of clerical and administrative procedures and systems such as filing and record keeping</li><li>
Advance level of customer service orientation and professionalism in all interactions</li><li>
Able to work in a multi-cultural environment and promote teamwork and knowledge sharing</li></ul><div><b>
Preferred Education:</b></div><ul><li>
Training or coursework in graphic design, multimedia production, video editing, or other relevant skills</li></ul>
Additional Information:
<div>
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div></div>

Digital Marketing Assistant - Center for Genomics and Systems Biology

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