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clinic administrator

SNT DERMATOLOGY CLINIC

We&rsquo;re Hiring &ndash; Clinic Administrator (JVC, Dubai)Are you organized, responsible, and passionate about the beauty and aesthetics field? Our modern and welcoming aesthetic clinic is looking for a Clinic Administrator to join our growing team.What We&rsquo;re Looking For:<ul><li>Previous experience in administrative or front desk roles, ideally in a clinic or beauty environment</li><li>Fluency in English and Arabic (spoken and written)</li><li>Strong skills in CRM systems, Excel, and client data management</li><li>Excellent communication, organization, and attention to detail</li><li>A proactive attitude and professional appearance</li></ul>Main Responsibilities:<ul><li>Greet and assist clients with warmth and professionalism</li><li>Manage bookings, schedules, and client follow-ups through the CRM system</li><li>Support doctors and therapists with daily coordination</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Handle administrative and reporting tasks as required</li></ul>Salary: 5,000 AED per monthWe offer a supportive, elegant work environment where you can grow your skills and be part of a friendly, passionate team.Interested? Apply today with your updated CV &mdash; we&rsquo;d love to meet you. Let&rsquo;s grow together in beauty and excellence.Job Type: Full-timePay: From AED5,000.00 per month

Clinic Administrator

FIRST MEDICAL CENTER LLC

Job Title: Female Clinic AdministratorDepartment: Operations / AdministrationReports To: Clinic Manager / Operations ManagerLocation: Any company branch (based on business requirements)Job SummaryThe Clinic Administrator is responsible for the smooth day-to-day administrative and operational functioning of the clinic. This role ensures compliance with regulatory requirements, efficient coordination between departments, accurate documentation, patient satisfaction, and effective staff support.Key ResponsibilitiesAdministrative &amp; Operational Duties<ul><li>Oversee daily clinic operations to ensure smooth workflow and service delivery</li><li>Maintain accurate patient records, consent forms, and documentation</li><li>Ensure proper appointment scheduling and coordination with reception staff</li><li>Monitor attendance, duty rosters, and staff schedules</li><li>Handle internal reports, documentation, and correspondence</li></ul>Patient Coordination &amp; Service Quality<ul><li>Ensure a high standard of patient service and satisfaction</li><li>Address patient concerns, complaints, and escalations professionally</li><li>Monitor patient feedback, online reviews, and service quality indicators</li><li>Ensure patient privacy, confidentiality, and ethical practices</li></ul>Compliance &amp; Regulatory Responsibilities<ul><li>Ensure clinic compliance with DHA / MOH / relevant regulatory authority guidelines</li><li>Maintain licenses, permits, and required documentation</li><li>Coordinate audits, inspections, and corrective actions</li><li>Ensure infection control, safety protocols, and internal policies are followed</li></ul>Finance &amp; Billing Support<ul><li>Coordinate with reception and billing teams to ensure accurate invoicing</li><li>Monitor daily collections, discounts, and package sales</li><li>Support cash handling audits and billing error resolutions</li><li>Ensure documentation accuracy for incentive eligibility</li></ul>Inventory &amp; Stock Management<ul><li>Monitor clinic stock levels and coordinate timely replenishment</li><li>Track consumables, medications, and devices usage</li><li>Report discrepancies, shortages, or expiries immediately</li></ul>Staff Coordination &amp; Performance<ul><li>Support onboarding and training of new staff</li><li>Ensure staff adherence to company policies and SOPs</li><li>Assist management in performance monitoring and reporting</li><li>Coordinate internal communication between management and clinic staff</li></ul>Branch Coordination (if applicable)<ul><li>Support coordination between multiple clinic branches</li><li>Implement standard operating procedures across branches</li><li>Assist in cross-branch staff allocation when required</li></ul>Required Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Healthcare Administration, Business Administration, or related field (preferred)</li><li>Minimum 2&ndash;4 years of experience in clinic or healthcare administration</li><li>Strong knowledge of medical clinic operations and healthcare regulations</li><li>Excellent organizational, communication, and leadership skills</li><li>Proficiency in clinic management software, EMR systems, and MS Office</li><li>Ability to handle confidential information with discretion</li></ul>Key Competencies<ul><li>Attention to detail</li><li>Problem-solving and decision-making</li><li>Multitasking and time management</li><li>Patient-focused approach</li><li>Team coordination and leadership</li></ul>Working Conditions<ul><li>May be assigned to work in any company branch based on operational needs</li><li>May be required to work shifts, weekends, or extended hours as needed</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Work Location: In personApplication Deadline: 26/12/2025 Expected Start Date: 01/02/2026

Sejovi Dental & Implant Center

Job OverviewWe are seeking a reliable and proactive Clinic Operations &amp; Administration Executive to manage daily administrative operations, digital advertising, insurance coordination, IT support, and government-related tasks for our dental clinic. The ideal candidate should be well-organized, tech-savvy, and familiar with UAE healthcare and government processes.Key ResponsibilitiesDigital Marketing &amp; Advertising<ul><li>Manage and optimize Google Ads and Facebook/Instagram Ads for the clinic</li><li>Monitor ad performance, budgets, and lead generation</li><li>Coordinate with the clinic team to promote services and offers</li><li>Basic understanding of SEO and social media marketing is an advantage</li></ul>Insurance &amp; Billing Support<ul><li>Handle insurance submissions, pre-authorizations, and claims follow-ups</li><li>Coordinate with insurance companies and TPAs</li><li>Maintain accurate patient billing records</li><li>Assist in resolving claim rejections and discrepancies</li></ul>Administrative &amp; Accounting Support<ul><li>Maintain daily bills, invoices, and expense records for accounting purposes</li><li>Coordinate with external accountants/auditors when required</li><li>Ensure proper filing and documentation of clinic records</li></ul>IT &amp; Technical Support<ul><li>Provide basic IT support to clinic staff (computers, printers, software, internet)</li><li>Coordinate with external IT vendors when required</li><li>Ensure smooth functioning of clinic systems and digital tools</li></ul>Government &amp; PRO-related Work<ul><li>Visit government offices when required</li><li>Handle visa processing, renewals, and cancellations for clinic staff</li><li>Assist with DHA, MOH, or other regulatory documentation as needed</li><li>Coordinate with typing centers and PRO services</li></ul>Required Skills &amp; Qualifications<ul><li>Proven experience in clinic administration or healthcare operations (preferred)</li><li>Knowledge of Google Ads and Facebook Ads</li><li>Familiarity with insurance submission processes in the UAE</li><li>Basic IT troubleshooting skills</li><li>Good knowledge of UAE visa and government procedures</li><li>Strong organizational and multitasking abilities</li><li>Good communication skills in English (Arabic is a plus)</li></ul>Preferred Experience<ul><li>Experience working in a dental or medical clinic in the UAE</li><li>Prior handling of insurance portals and TPAs</li><li>Experience coordinating with DHA/MOH or PRO services</li></ul>Salary &amp; Benefits<ul><li>Salary: As per experience</li><li>Visa and benefits as per UAE labor law</li></ul>Job Type: Full-timePay: From AED4,000.00 per month

Dental Clinic Operations & Administration Executive

Healthagon

<div>
 
 The Administrative Specialist is a key operational support role responsible for managing daily administrative tasks, ensuring DHA compliance, coordinating with HR and licensing authorities, and supporting the overall function of the clinic. The ideal candidate is organized, resourceful, understands healthcare operations in the UAE, and thrives in a fast-paced environment.
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 🏥&nbsp;DHA Compliance &amp; Licensing
 
 
 
 
 <ul>
 <li>
 Handle
 
 DHA licensing, renewals, audits, and inspection readiness
 
 for all clinical staff and the facility.
 </li>
 <li>
 Ensure all
 
 clinical records, systems, and protocols
 
 meet DHA and MOH regulatory requirements.
 </li>
 <li>
 Maintain up-to-date records of all staff DHA registrations, CME, and professional development logs.
 </li>
 <li>
 Assist in preparing documentation for
 
 annual DHA audits or surprise inspections
 
 .
 </li>
 </ul>
 
 
 
 
 
 
 
 🧾&nbsp;Administrative Operations
 
 
 
 
 <ul>
 <li>
 Maintain organized
 
 clinic documentation
 
 , including contracts, patient registration forms, consent forms, and HR files.
 </li>
 <li>
 Support front desk operations with scheduling system oversight, patient database updates, and follow-up protocols.
 </li>
 <li>
 Assist the Clinic Manager in
 
 clinic-wide communication, reporting, and process improvements
 
 .
 </li>
 <li>
 Manage internal document control systems (soft and hard copy filing).
 </li>
 </ul>
 
 
 
 
 
 
 
 👥&nbsp;HR Support (Optional / Preferred)
 
 
 
 
 <ul>
 <li>
 Assist in
 
 onboarding and offboarding
 
 procedures (paperwork, document verification, system setup).
 </li>
 <li>
 Maintain and update employee records, leave balances, visa renewals, and performance documents.
 </li>
 <li>
 Help coordinate interviews, candidate communication, and recruitment scheduling.
 </li>
 </ul>
 
 
 
 
 
 
 
 📬&nbsp;Coordination &amp; External Liaison
 
 
 
 
 <ul>
 <li>
 Serve as the liaison between the clinic and external bodies (DHA, Emirates ID centers, insurance companies, courier services, etc.).
 </li>
 <li>
 work with PROs, accountants, vendors, and government portals for renewals and submissions.
 </li>
 </ul>
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 <ul>
 <li>
 
 Minimum 3 years of experience
 
 in administrative or operations roles, ideally in a UAE healthcare or medical setting.
 </li>
 <li>
 Strong knowledge of
 
 DHA licensing procedures
 
 , health regulations, and inspection processes.
 </li>
 <li>
 Familiarity with UAE labor law basics, medical insurance procedures, and clinic operations.
 </li>
 <li>
 Proficient in
 
 Microsoft Office and document control tools
 
 .
 </li>
 <li>
 Excellent spoken and written
 
 English
 
 (Arabic is a strong advantage).
 </li>
 </ul>
 
 
 
</div>

Administrative Specialist

Nafis Group - Eagle Properties

Position: Administrator cum ReceptionistCompany DescriptionEagle Properties is a property service provider based in Dubai, with over 18 years of property market expertise. Established in 2006, Eagle Properties offers a comprehensive range of property management, sales, and leasing services. As a trusted point of contact, we prioritize delivering professional and high-quality services to our clients.Role DescriptionThis is a full-time on-site role for an Administrator cum Receptionist position at Eagle Properties in Dubai. The Administrator will be responsible for managing day-to-day administrative tasks, including data entry, filing, and record-keeping. They will support the team in coordinating property transactions, preparing reports, and maintaining documentation. Strong organizational and communication skills are essential for this role.Qualifications <ul><li>1 Year Admin Experience</li><li>Females Only</li><li>Experience in the real estate industry is a plus</li><li>Proficiency in administrative tasks such as data entry, filing, and record-keeping</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Attention to detail and the ability to multitask</li><li>Proficiency in Microsoft Office Suite</li><li>Strong customer service skills</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>administrator: 1 year (Preferred)</li><li>real estate: 1 year (Preferred)</li><li>MS Office: 1 year (Preferred)</li></ul>

Administrator

steadfast group

We are looking for an experienced and organized Dental Clinic Manager to oversee daily clinic operations, ensure smooth workflow between departments, and maintain high-quality patient service standards. The ideal candidate should have strong leadership skills, experience managing dental or healthcare facilities in the UAE, and a good understanding of clinical operations, insurance, and patient management systems.Roles &amp; Responsibilities:* Oversee daily operations of the dental clinic, ensuring smooth coordination between doctors, nurses, reception, and administrative teams.* Manage clinic schedules, patient flow, and appointment systems to optimize efficiency.* Supervise front desk operations, ensuring exceptional customer service and timely patient communication.* Monitor financial performance, including revenue tracking, expenses, and budgeting in coordination with management.* Ensure compliance with DHA regulations, infection control, and clinical safety protocols.* Manage insurance-related processes, including approvals, billing, and claim submissions.* Handle recruitment, training, and performance evaluation of clinic staff.* Maintain clinic inventory, procurement of dental materials, and vendor coordination.* Review and implement clinic policies, SOPs, and workflow improvements.* Address patient feedback and resolve concerns promptly and professionally.* Generate operational reports and share key performance metrics with management.* Support marketing and business development activities for patient acquisition and retention.Desired Profile:* Minimum 3&ndash;5 years of UAE experience in clinic or healthcare management (preferably dental).* Bachelor&rsquo;s degree or diploma in Healthcare Administration, Business Management, or related field.* Strong knowledge of DHA regulations, licensing, and insurance procedures.* Proficiency in clinic management software and MS Office tools.* Excellent communication, leadership, and organizational skills.* Strong problem-solving ability with attention to detail.* Fluency in English; Arabic proficiency is an advantage.* Ability to work in a fast-paced, patient-focused environment.* Salary AED10,000 to AED15,000Job Type: Full-timePay: AED10,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>What is your current/last drawn salary?</li><li>Which industry experience do you have?</li><li>Do you have required experience as mentioned in JD?</li></ul>

Clinic Manager

La maison des sourires dental clinic llc

Location: Dubai, Al BarshaClinic Schedule: 48 hours/week (Thursday off)Type: Full timeAbout the RoleWe are seeking a dedicated and detail-oriented Head Front Desk to join our modern dental clinic in Dubai. The ideal candidate will ensure smooth front desk operations, manage patient communication, and provide an excellent experience for our international clientele.Key ResponsibilitiesSupervise and manage the daily front desk operations of the clinicWelcome and assist patients, ensuring a smooth check-in and check-out processManage appointment scheduling and confirmation using clinic software and Google CalendarKeep patient records, payments, and lab expenses updated in Google Sheets and clinic software.Send daily reminders to patients and laboratory for appointments and deliveriesProvide translation support for French-speaking patients with English-speaking dentistsCoordinate with the clinic driver for airport pickups, drop-offs, and hotel-to-clinic transportLiaise with the dental laboratory to track prosthetic work (veneers, crowns, etc.) and ensure timely deliveryEnsure all patient inquiries are answered promptly (no unanswered client)Maintain a professional and welcoming environment at all timesRequirementsFluency in French and English (spoken and written); Arabic is an advantageMinimum 3 years of experience as a receptionist, front desk agent, or administrative officer in a medical or dental clinicStrong organizational skills, accuracy, and attention to detailProficiency with Google Workspace (Sheets, Calendar, Drive), WhatsApp Business, and clinic management software (Bestosys or similar)Positive attitude, excellent communication, and customer service skillsAbility to work independently, manage priorities, and handle international patients with professionalismApplicationIf you do not think you have the capacity, discipline, and dedication required for this role, please do not apply. We need someone very reliable, committed, and meticulous.Type d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: &agrave; partir de AED7 000,00 par moisCapacit&eacute; &agrave; faire le trajet ou &agrave; d&eacute;m&eacute;nager:<ul><li>Dubai: Faire le trajet sans probl&egrave;me ou pr&eacute;voir un d&eacute;m&eacute;nagement avant de prendre son poste (Requis)</li></ul>Question(s) de pr&eacute;s&eacute;lection:<ul><li>Quel age avez vous?</li><li>Are you ready to start immediately ?</li><li>What are your salary expectations?</li></ul>Exp&eacute;rience:<ul><li>Administratif officer/receptionist : 3&nbsp;ans (Requis)</li></ul>Langue:<ul><li>Anglais (Requis)</li><li>Fran&ccedil;ais (Requis)</li></ul>Lieu:<ul><li>Dubai (Requis)</li></ul>

Head front desk french speaker

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