contract administration coordinator

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
Our newest opportunity is for a talented Contracts Adminstrator to join our award-winning team based in KSA.</div><div></div><div> 
This critical role will be responsible for maintaining communication with the client&rsquo;s site engineers on all project related issues, and reviewing and implementing mechanical contract drawings and building specifications.</div><div></div><div> 
We envisage success in this role to include:</div><ul><li>
Delegating work, setting clear direction and managing workflow.</li><li>
Excelling at pre-contract work</li><li>
Managing the team to ensure the goals for the successful delivery of the projects on time and within the budget.</li><li>
Ensuring the terms of the contract are followed and manages supplemental agreements.</li><li>
Implementing cost controls and financial control procedures as outlined in the construction contracts.</li><li>
Assessing and reporting upon client&rsquo;s variations to the construction works and claims for changes from the contractors.</li><li>
Assessing, measuring, advising, and recommending on cost impact of design changes.</li><li>
Assisting in the reviews, assessments and reports upon contractor&rsquo;s claims including review of time extensions, delays, and penalties.</li><li>
Preparing Change/Variation Orders and reports upon cost impacts of such orders on the construction budget.</li><li>
Making commercial decisions that impact positively on both short and long term bottom line results.</li><li>
Building and leveraging strong relationships within the organisation and external partners for the benefit of the business.</li><li>
Analysing cost and value drivers in order to making sound business decisions.</li><li>
Monitoring performance against clear standards and improving governance in the organisation.</li><li>
Identifying and developing talent to move the business forward and drive engagement.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envisage that you will bring a minimum of 15 years' experience from a similar role within a PMC, partnered with a Bachelor&rsquo;s Degree in Quantity Surveying or Engineering.</div><div></div><div> 
MRICS / RICS affiliation and or qualification is required</div><div></div> 
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Contracts Administrator

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Project Coordinator | MAF LifeStyle | Real Estate &amp; Projects Delivery
 
 
 
 Role Summary
 
 
 
 The Project Coordinator will support the project team in administrative and project delivery tasks including document control, tracking, contract and legal coordination, and financial forecasting. The role involves managing administrative activities across the project portfolio and ensuring key deliverables are met within set deadlines, working closely with the team on major initiatives.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Review all the project phases are documented, and the supporting documents are archived.
 </li>
 <li>
 Maintain projects portfolio tracker is always updated.
 </li>
 <li>
 Track tender exercises under the Project Manager&rsquo;s guidance and ensure deadlines are met.
 </li>
 <li>
 Ensure that the financial tracking forecast is always updated.
 </li>
 <li>
 Track placement of orders for consultants and contractors as per the directions set by the Project Manager.
 </li>
 <li>
 Coordinate with Internal and External Consultants, Suppliers and Contractor to ensure that deadlines are met.
 </li>
 <li>
 Timely responses to queries (verbal or written) as per the Majid Al Futtaim Lifestyle SLA.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Degree in Administration is preferred, ideally in a "built environment" subject and a relevant professional qualification
 </li>
 <li>
 AX and MS office certification
 </li>
 <li>
 3-5 years of experience with Project administration experience.
 </li>
 <li>
 Sap system experince is a pluse
 </li>
 </ul>
</div>

Project Coordinator

Bostani

About Bostani Bostani is a premier provider of luxury and semi-custom chocolates, gourmet delicacies, and elegant accessories. We specialise in creating unforgettable experiences, offering comprehensive event planning services for weddings, holidays, anniversaries, and corporate functions. Our commitment to quality and sophistication makes us a leader in the world of fine confectionery and bespoke gifting. Job Overview We are seeking a meticulous and highly organised Real Estate and Contracts Follow-up Coordinator to join our team in Ad Dammam, Saudi Arabia. This is a full-time position, central to supporting our company's growth by managing our portfolio of property leases and commercial agreements. The ideal candidate will be responsible for the entire administrative lifecycle of our contracts, ensuring accuracy, compliance, and timely execution across all our real estate and supplier engagements. You will play a crucial role in maintaining the strong operational foundation that allows our business to flourish. Key Responsibilities - Proactively manage and maintain the company’s portfolio of real estate leases for retail outlets and other properties. - Track critical dates such as lease expirations, renewal deadlines, and rent reviews, providing timely notifications to management. - Serve as a key point of contact for liaising with landlords, property managers, and external legal counsel on lease-related matters. - Oversee the administration of all commercial contracts, including those with suppliers, service providers, and event partners. - Monitor the contract lifecycle from initiation to renewal or termination, ensuring all contractual obligations are met. - Maintain a centralised and organised digital and physical filing system for all legal documents, contracts, and lease agreements. - Assist in the preparation and review of contract drafts, amendments, and related correspondence. - Generate regular status reports for senior management on the real estate and contract portfolio. - Ensure all agreements comply with company policies and local regulations. Qualifications - Proven experience in a similar role such as a Contracts Administrator, Lease Coordinator, or Legal Assistant. - Experience within the retail, hospitality, or real estate sectors is highly advantageous. - Exceptional organisational skills with a keen eye for detail and a high level of accuracy. - Strong understanding of contract and lease administration principles. - Excellent written and verbal communication skills in both English and Arabic. - Proficient in the use of Microsoft Office Suite, particularly Excel and Word. - The ability to work independently, manage competing priorities, and meet tight deadlines. - A degree in Business Administration, Law, Real Estate, or a related field is preferred.

Real Estate and Contracts Follow-up Coordinator

SnapAds Media

Job Description:Are you a motivated and energetic individual with a passion for sales and marketing? Do you thrive in a fast-paced environment and enjoy building relationships with clients? If so, we have an exciting opportunity for you to join our team as a Sales and Marketing Coordinator!As a Sales and Marketing Coordinator, you will play a key role in supporting our sales and marketing efforts to drive business growth and achieve company goals. You will work closely with the sales and marketing teams to execute strategies, generate leads, and promote our products and services to prospective customers.Requirements:Bachelor's degree in Marketing, Business Administration, or related fieldMinimum of 1 year of experience in sales, marketing, or a related field, Freshers can also applyExcellent communication and interpersonal skillsStrong attention to detail and organizational abilitiesProficiency in Microsoft Office Suite and CRM softwareAbility to multitask and prioritize tasks in a fast-paced environmentBenefits:Competitive salary + CommissionVisaMedical insuranceJob Types: Full-time, Permanent, Contract

Sales and Marketing Coordinator

AL SHAFAQ AUTO SPARE PARTS TR LLC

Job Title: HR CoordinatorLocation: Sharjah Employment Type: Full-timeJob Summary:We are seeking a proactive and organized HR Coordinator to support the Human Resources department in daily administrative and operational activities. The ideal candidate will assist in recruitment, employee records management, HR documentation, and coordination of HR processes while ensuring compliance with company policies and labor regulations.Key Responsibilities:<ul><li>Assist in end-to-end recruitment processes including job postings, shortlisting, interview coordination, and onboarding</li><li>Maintain accurate and up-to-date employee records (personal files, contracts, visas, leaves, attendance)</li><li>Coordinate employee onboarding and orientation programs</li><li>Support payroll data preparation, attendance tracking, and leave management</li><li>Assist in preparing HR letters such as offer letters, appointment letters, confirmations, warnings, and memos</li><li>Ensure compliance with company policies and UAE labor laws</li><li>Coordinate with PRO for visa processing, renewals, and cancellations</li><li>Handle employee queries related to HR policies, benefits, and procedures</li><li>Support performance appraisal and training coordination</li><li>Maintain confidentiality of HR data at all times</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>Minimum 2&ndash;3 years of experience in an HR coordination or similar role</li><li>Knowledge of UAE Labor Law is mandatory</li><li>Strong organizational and communication skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li><li>Excellent interpersonal skills and attention to detail</li></ul>Preferred Skills:<ul><li>Experience in payroll coordination</li><li>Familiarity with HR software or ERP systems</li><li>Strong problem-solving and coordination skills</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience</li><li>Other benefits as per company policy</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,500.00 per monthWork Location: In person

HR Coordinator

Autorun - OMODA JAECOO Dubai

<div>
 
 
 HR &amp; Recruitment Coordinator
 
 
 
 
 Company:
 
 
 Autorun &ndash; OMODA &amp; JAECOO Dubai
 
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 Reporting To:
 
 HR Manager
 
 
 
 
 
 
 Job Overview
 
 
 
 Autorun &ndash; OMODA &amp; JAECOO Dubai is seeking a results-driven
 
 HR &amp; Recruitment Coordinator
 
 to support high-volume hiring and HR operations across showroom, aftersales, and corporate functions. This role is
 
 recruitment focused
 
 , with additional responsibility for HR coordination, onboarding, employee records, and compliance support.
 
 
 The ideal candidate will have strong experience in
 
 talent acquisition, candidate screening, onboarding coordination, HR administration, and UAE Labour Law compliance
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Recruitment &amp; Talent Acquisition
 
 
 <ul>
 <li>
 Manage
 
 end-to-end recruitment lifecycle
 
 for junior to mid-level roles
 </li>
 <li>
 Source candidates via
 
 LinkedIn Recruiter, job portals, referrals, and databases
 
 </li>
 <li>
 Post and manage job advertisements on various platforms.
 </li>
 <li>
 Conduct
 
 initial screening interviews
 
 (phone/video)
 </li>
 <li>
 Coordinate interviews with hiring managers and department heads
 </li>
 <li>
 Track recruitment progress, hiring metrics, and vacancy status
 </li>
 <li>
 Prepare offer letters, employment contracts, and joining confirmations
 </li>
 </ul>
 
 
 HR Coordination &amp; Administration
 
 
 <ul>
 <li>
 Maintain
 
 employee personnel files
 
 (digital and physical)
 </li>
 <li>
 Support onboarding and offboarding processes
 </li>
 <li>
 Coordinate probation confirmations, contract renewals, and employee data updates
 </li>
 <li>
 Prepare HR letters (employment certificates, NOCs, warning letters, confirmations)
 </li>
 <li>
 Support payroll coordination through accurate attendance and leave data
 </li>
 <li>
 Handle employee HR queries professionally and confidentially
 </li>
 </ul>
 
 
 
 
 
 Visa, Compliance &amp; Operations Support
 
 
 <ul>
 <li>
 Coordinate employee
 
 visa processing, medicals, Emirates ID, and insurance
 
 </li>
 <li>
 Liaise with PROs, typing centers, and government portals
 </li>
 <li>
 Track visa expiries, labour contracts, and compliance deadlines
 </li>
 <li>
 Ensure HR processes align with
 
 UAE Labour Law
 
 and company policies
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Qualifications
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in
 
 HR and Recruitment / Talent Acquisition
 
 </li>
 <li>
 Proven experience managing
 
 multiple vacancies simultaneously
 
 </li>
 </ul>
 
 
 Technical &amp; ATS Skills
 
 
 <ul>
 <li>
 Hands-on experience with
 
 ATS systems
 
 , recruitment trackers, and LinkedIn Recruiter
 </li>
 <li>
 Proficiency in
 
 MS Excel, Word, and HR reporting tools
 
 </li>
 </ul>
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Talent sourcing &amp; candidate screening
 </li>
 <li>
 Interview coordination &amp; hiring support
 </li>
 <li>
 HR administration &amp; employee records management
 </li>
 <li>
 Onboarding &amp; compliance coordination
 </li>
 <li>
 Strong organizational, follow-up, and time-management skills
 </li>
 </ul>
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Human Resources, Business Administration, Psychology
 
 , or related field
 </li>
 </ul>
 
 
 Language
 
 
 <ul>
 <li>
 Fluent English
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive salary aligned with Dubai market standards
 </li>
 <li>
 Fast-paced, growth-oriented automotive environment
 </li>
 <li>
 High exposure to Sales, Aftersales, and Corporate HR
 </li>
 <li>
 Career progression toward
 
 Higher
 
 
 HR roles
 
 </li>
 </ul>
 
 
</div>

HR & Recruitment Coordinator

Naffco

<div>Job Summary: 
We are searching for a proactive and detail-oriented individual to join our team in Abu Dhabi as a Sales Coordinator. In this vital position, you will provide comprehensive support to the sales team, ensuring seamless communication, accurate quotation handling, efficient sales administration, and superior customer service. The ideal candidate will demonstrate strong organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced technical and commercial environment.<h4 class="jobSectionHeader">
Key Responsibilities &ndash; Sales Support, Administration &amp; Customer Service</h4><ul><li>
Support the sales team by preparing and managing quotations, processing orders, and maintaining sales documents accurately and confidentially.</li><li>
Upon receipt of sales inquiries, review submitted documents to ensure scope of work, BOQ, and price schedules are complete. Coordinate with customers to obtain missing details where required.</li><li>
Handle supply and estimation-related inquiries, including fire suppression items, by verifying availability of required details (sections, room data, drawings, specifications, and vendor lists) and coordinating estimation requests accordingly.</li><li>
Register and upload complete inquiry documents, title blocks, vendor lists, and email correspondence into the Quotation Management System (QMS) and shared folders, ensuring approvals from Sales Manager, Marketing, and CRM focal points prior to submission to the Estimation Department.</li><li>
Coordinate and process material submittal requests, ensuring all required documentation (quotation, technical notes, specifications, vendor list, LOI/LPO or draft contract) is complete and approved before submission to the Submittal Department.</li><li>
Handle shop drawing requests by verifying availability of quotations, AutoCAD drawings, scope of work, and LOI/LPO or draft contract, and coordinating approvals before submission to the Engineering Department.</li></ul><h4 class="jobSectionHeader">
Orders, Contracts &amp; Documentation</h4><ul><li>
Coordinate the processing of supply orders by issuing agreed quotations with LPOs, obtaining Sales Manager approval, and forwarding documents to the Purchase Department.</li><li>
Support order processing for projects with installation by preparing and maintaining complete project files, including signed subcontract agreements, approved quotations, material approvals, drawings, hydraulic calculations, engineering BOQs, and log sheets.</li><li>
Prepare transmittal sheets for submission of drawings and material submittals.</li><li>
Compile and prepare letters, correspondence, and commercial documents as requested by the Sales and Marketing teams, ensuring proper authorization and signatures.</li><li>
Coordinate requests for bank guarantees and deduction memos, ensuring all supporting documents are complete and approvals from Sales, Project, and Accounts departments are obtained.</li><li>
Maintain and regularly update pending LOI, LPO, and contract tracking lists.</li></ul><h4 class="jobSectionHeader">
Coordination &amp; Customer Service</h4><ul><li>
Act as a key point of contact between customers, suppliers, sales, engineering, estimation, logistics, and accounts teams to ensure smooth workflow and timely processing.</li><li>
Respond promptly and professionally to customer enquiries via email, phone, and in person.</li><li>
Coordinate with warehouse or logistics teams as required to support order fulfillment.</li></ul><h4 class="jobSectionHeader">
Required Skills &ndash; Sales Coordination, Communication &amp; Organisation</h4><ul><li>
Excellent verbal and written communication skills, with the ability to build effective relationships with colleagues, clients, and suppliers.</li><li>
Strong organisational and multitasking abilities, with meticulous attention to detail in all aspects of sales administration.</li><li>
Comfortable working with sales software and Microsoft Office Suite (Word, Excel, Outlook); experience with CRM systems is a distinct advantage.</li><li>
Commercial awareness and problem-solving skills to support the sales process and resolve queries efficiently.</li></ul><h4 class="jobSectionHeader">
Qualifications &amp; Experience &ndash; Sales, Administration &amp; Customer Service</h4><ul><li>
Previous experience in a sales coordinator, sales support, or administrative role is highly desirable.</li><li>
Experience working in a dynamic office or commercial environment supporting a sales team is advantageous.</li><li>
Demonstrable ability to work independently and as part of a collaborative team, contributing to a positive workplace culture.</li></ul></div>

Sales Coordinator

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