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contracts administrator

Abdulla Al Arif Investment

Position SummaryThe Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on subcontract drafting, negotiation, and administration. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.Key ResponsibilitiesSubcontract Drafting &amp; Administration<ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul>Subcontractor Management<ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul>Contractual Compliance &amp; Support<ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul>Commercial Support<ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of FIDIC Red Book 1987, 1999, and 2017 and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organisational and documentation abilities</li></ul>Job Type: Full-timePay: AED18,000.00 - AED20,000.00 per month

Contracts Administrator

Al haram Al zahabi Real estate

About the Role:We are seeking a detail-oriented and proactive Accounts Executive to join our team. The ideal candidate will have strong knowledge of real estate procedures, excellent organizational skills, and the ability to manage multiple administrative tasks efficientKey Responsibilities:<ul><li>Manage property listings across various real estate portals</li><li>Prepare, review, and manage contracts and tenancy agreements</li><li>Handle client inquiries and maintain strong client relations</li><li>Process DLD (Dubai Land Department) procedures including title deeds and property registrations</li><li>Manage Trakheesi permits and ensure compliance with RERA regulations</li><li>Process Ejari registrations, renewals, and cancellations</li><li>Coordinate with agents, landlords, and tenants for smooth transactions</li><li>Maintain accurate records and documentation</li></ul>Requirements:<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE</li><li>Strong knowledge of DLD procedures, Trakheesi system, and Ejari</li><li>Familiarity with RERA regulations and real estate compliance requirements</li><li>Excellent communication and client relationship skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office and real estate CRM systems (preferred)</li><li>Fluent in English and Hindi</li></ul>Job Type: Full-timePay: From AED2,500.00 - 3,000.00 per monthJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Junior Accountant

Azora Group of Companies

Job Overview: We are looking for a motivated and organized Real Estate Administrator with at least 1 year of experience in the Dubai real estate market. The ideal candidate should have good knowledge of real estate administrative processes and be able to support agents with documentation, listings, and coordination.Key Responsibilities:<ul><li>Manage and update property listings on portals such as Property Finder, Bayut, and Dubizzle</li><li>Prepare and organize real estate documents, contracts, and tenancy paperwork</li><li>Coordinate with agents, clients, and developers regarding property information and documentation</li><li>Maintain accurate records of listings, leads, and transactions</li><li>Assist with CRM updates and ensure property details are accurate and up to date</li><li>Support the sales team with administrative tasks and follow-ups</li><li>Ensure compliance with Dubai real estate procedures and documentation requirements</li></ul>Requirements:<ul><li>Minimum 1 year of experience as a Real Estate Admin in Dubai</li><li>Basic knowledge of property portals and CRM systems</li><li>Strong organizational and communication skills</li><li>Ability to handle multiple tasks and work in a fast-paced environment</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Attention to detail and professional attitude</li></ul>Benefits:<ul><li>Competitive salary AED 3,000 &ndash; AED 4,000</li><li>Professional work environment</li><li>Opportunity to grow within the real estate industry</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Genius HRTech Dubai

<div><h3 class="jobSectionHeader">Job Summary:</h3>
We are seeking a highly organized and proactive UAE National with family for our client which is a prestigious conglomerate as an Administrator for Facilities &amp; Real Estate. The successful candidate will provide comprehensive administrative support to ensure the efficient operation of our facilities and real estate functions. This role requires a detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks in a fast-paced environment.
<h3 class="jobSectionHeader">Key Responsibilities:</h3>
<ul><li>Provide administrative support to the Facilities and Real Estate departments, including scheduling meetings, managing calendars, and preparing presentations and reports.</li>
<li>Assist in the coordination of maintenance activities, repairs, and facility upgrades, liaising with internal teams and external vendors.</li>
<li>Manage and maintain accurate records for all facilities and real estate assets, contracts, leases, and service agreements.</li>
<li>Process invoices, expense reports, and purchase orders related to facilities and real estate operations, ensuring timely and accurate payments.</li>
<li>Serve as a primary point of contact for internal staff and external service providers regarding facility-related inquiries and requests.</li>
<li>Oversee office supplies inventory, procurement, and distribution to ensure smooth daily operations.</li>
<li>Support the onboarding and offboarding processes by coordinating workspace setup and access for employees.</li>
<li>Assist in the preparation and distribution of communications, policies, and procedures related to facilities and real estate.</li>
<li>Ensure compliance with company policies, health and safety regulations, and local real estate guidelines.</li>
<li>Organize and maintain physical and electronic filing systems for critical documents and records.</li>
<li>Coordinate with security and IT teams for facility access and equipment setup.</li>
<li>Assist in budget tracking and financial reporting for facilities and real estate expenditures.</li>
<li>Participate in special projects and initiatives as assigned by management.</li></ul></div>

UAE National - Administrative officer

LUMINARY REAL ESTATE

We are seeking a highly organized and detail-oriented Real Estate Administrator with proven experience in the UAE real estate sector. The ideal candidate will possess strong knowledge of property documentation, CRM systems, government portals, and transaction coordination. This role is essential in ensuring smooth administrative operations and providing effective support to the sales team.Key Responsibilities<ul><li>Oversee and manage daily administrative operations within the real estate office.</li><li>Prepare and manage property documentation including Form A, Form B, Form F, Memorandums of Understanding (MOU), and tenancy agreements.</li><li>Coordinate and process Ejari registrations and Dubai Land Department (DLD) related documentation.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers, clients, developers, and banks to ensure smooth transaction processing from initiation to closure.</li><li>Prepare commission statements, invoices, and periodic sales reports for management review.</li><li>Track and monitor deals to ensure all documentation and compliance requirements are completed accurately.</li><li>Maintain organized digital and physical filing systems for contracts and property records.</li><li>Monitor broker documentation, including RERA certifications, and ensure regulatory compliance.</li><li>Assist management with operational reporting, official correspondence, and administrative tasks.</li><li>Ensure adherence to UAE real estate regulations and internal company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>6 months to 1 year of experience in a UAE real estate company (mandatory).</li><li>Strong knowledge of DLD procedures, Ejari registration, and Trakheesi system.</li><li>Experience managing property portals and CRM software.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong written and verbal communication skills in English (Arabic is an advantage).</li></ul>Preferred Skills<ul><li>Familiarity with RERA regulations and real estate compliance requirements.</li><li>Strong attention to detail with a high level of accuracy in documentation.</li><li>Ability to work effectively in a fast-paced environment and meet deadlines.</li><li>Excellent coordination, follow-up, and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Female)

CityLand Group

We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.Key Responsibilities and Duties1. Lease Administration &amp; Documentation:Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.2. DLD &amp; Regulatory Compliance:Serve as the primary expert on DLD portal operations for all commercial leasing functions.Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.3. Tenant &amp; Stakeholder Coordination:Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.Facilitate the tenant move-in and move-out process, including inspections and handover procedures.4. Reporting &amp; Database Management:Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.Ensure a systematic and organized filing system for all physical and digital leasing records.Required Qualifications &amp; SkillsExperience: A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.DLD &amp; Ejari Proficiency: Mandatory hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.Legal Knowledge: Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.Contract Drafting: Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.Communication: Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.Organizational Skills: Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.Interpersonal Skills: A proactive, client-focused attitude with the ability to work independently and as part of a team.Educational BackgroundBachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.نوع الوظيفة: دوام كاملالراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر

Senior Commercial Leasing Admin

Explore 170+ Contracts administrator in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.