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coordination assistant

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Abu Dhabi office is currently seeking a highly motivated and experienced Coordination Assistant to join our dynamic team. 
Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced. 
Key Responsibilities and Duties
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices promptly.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator. 
</li>
<li>Contact Technical Personnel for up-to-date certificates and CVs.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handling various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul> 


Skills and Qualifications:
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul> 


Personal Skills:
<ul>
<li>Organisational skills and ability to multitask</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly, providing continued support to the Fulkrum team where required</li></ul> 


HSE Awareness:

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 


Fulkrum</div>

Coordination Assistant

<div>
 
 Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.
 
 
 Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards.
 
 
 
 
 Our
 
 Abu Dhabi office
 
 is currently seeking a highly motivated and experienced
 
 Coordination Assistant
 
 to join our dynamic team.
 
 
 
 
 
 
 Role Overview:
 
 
 
 The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced.
 
 
 
 
 
 
 Key Responsibilities and Duties
 
 
 <ul>
 <li>
 Support the Coordination team with all administrative and coordination tasks.
 </li>
 <li>
 Handle internal and external office enquiries efficiently.
 </li>
 <li>
 Regularly update our database with client and inspector data and reports
 </li>
 <li>
 Research on behalf of managers as needed.
 </li>
 <li>
 You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.
 </li>
 <li>
 Source candidates in line with client requirements.
 </li>
 <li>
 Prepare and manage client timesheets for the QCC.
 </li>
 <li>
 Review and approve inspectors&rsquo; invoices promptly.
 </li>
 <li>
 Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator.
 </li>
 <li>
 Contact Technical Personnel for up-to-date certificates and CVs.
 </li>
 <li>
 Formatting inspector CVs to maintain professional standards.
 </li>
 <li>
 Book meetings for managers and colleagues, ensuring smooth scheduling.
 </li>
 <li>
 Manage incoming calls and draft correspondence.
 </li>
 <li>
 Taking minutes during meetings and handling various day-to-day administrative tasks
 </li>
 <li>
 Plan and arrange social events and team-building activities with local managers
 </li>
 <li>
 Support the Accounts team with AP/AR enquiries
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications:
 
 
 <ul>
 <li>
 Excellent time management and efficiency
 </li>
 <li>
 Ability to meet deadlines and keen eye for detail.
 </li>
 <li>
 Must be able to read and interpret instructions carefully
 </li>
 <li>
 Extensive working knowledge of MS Office programs
 </li>
 <li>
 Strong Administration skills
 </li>
 </ul>
 
 
 
 
 
 Personal Skills:
 
 
 <ul>
 <li>
 Organisational skills and ability to multitask
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Strong team ethics
 </li>
 <li>
 Working flexibly, providing continued support to the Fulkrum team where required
 </li>
 </ul>
 
 
 
 
 
 HSE Awareness:
 
 
 
 All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 This is an exciting opportunity for a driven
 
 Coordination Assistant
 
 to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector.
 
 
 
 
 
 We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated.
 
 
 
 
 
 Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation.
 
 
 
 
 
 
 Apply now
 
 and become a valued part of our growing team!
 
 
 
 
 Fulkrum
 
</div>

Crawford Hardware & Electrical Trading

Job Requirements &ndash; Purchase AssistantEducation:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or any relevant field.</li></ul>Experience:<ul><li>1 to 3 years of experience as an Assistant Procurement / Purchase Assistant in the MEP field, with strong experience in project documentation and supplier coordination.</li></ul>Key Skills &amp; Competencies:<ul><li>Knowledge of MEP materials (HDPE, PPR, UPVC, valves, pumps, fittings, electrical &amp; mechanical items).</li><li>Strong experience in raising purchase requests, preparing comparison sheets, and coordinating with suppliers.</li><li>Ability to source materials locally and internationally.</li><li>Excellent documentation and negotiation skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook); experience with ERP/CRM systems is an advantage.</li><li>Good communication and coordination skills.</li><li>Strong analytical and time-management skills.</li><li>Ability to work under pressure and meet project timelines.</li></ul>Roles &amp; Responsibilities:<ul><li>Prepare RFQs, collect quotations, and make comparison statements for management.</li><li>Coordinate with suppliers, manufacturers, and internal departments regarding orders.</li><li>Follow up on delivery status, LPO issuance.</li><li>Maintain records of purchase documents, supplier lists, and project material tracking.</li><li>Support the procurement manager in day-to-day operations.</li></ul>Job Type: Full-time

Purchase Assistant

Eastern Sands

Eastern Sands is hiring!Position: Sales AssistantLocation: Abu Dhabi, United Arab EmiratesPosition OverviewWe are looking for a proactive and highly organized Sales Assistant to support the sales team in day-to-day operations, client coordination, and administrative tasks. The ideal candidate is detail-oriented, confident, and able to manage multiple responsibilities in a fast-paced environment.Key Responsibilities<ul><li>Assist the sales team with preparing proposals, presentations, contracts, and documentation.</li></ul><ul><li>Handle incoming inquiries (phone, email, WhatsApp) and ensure timely follow-up with clients.</li></ul><ul><li>Maintain and update the CRM system, ensuring accurate data entry for leads, viewings, and deals.</li></ul><ul><li>Schedule meetings, property viewings, and coordinate with agents and clients.</li></ul><ul><li>Prepare reports, sales updates, and pipeline summaries for management.</li></ul><ul><li>Support marketing activities, including listings updates, social media coordination, and property adverts.</li></ul><ul><li>Ensure all documentation is complete and aligned with company policies.</li></ul><ul><li>Coordinate between internal departments (Accounts, Admin, Marketing) to ensure smooth workflow.</li></ul><ul><li>Provide exceptional customer service and maintain a professional company image at all times.</li></ul>Requirements<ul><li>Previous experience in sales support, customer service, or administrative roles (real estate experience is a plus).</li></ul><ul><li>Strong communication skills (written and verbal).</li></ul><ul><li>Excellent organizational and time-management abilities.</li></ul><ul><li>Proficient in Microsoft Office (Word, Excel, Outlook); CRM experience is an advantage.</li></ul><ul><li>Ability to work under pressure and manage multiple tasks.</li></ul><ul><li>Positive attitude, teamwork spirit, and high level of professionalism.</li></ul><ul><li>Fluent in English (Arabic is an advantage).</li></ul>Job Type: Full-time

Sales Assistant

CANDOR GENERAL CONTRACTING

We are looking for a detail-oriented and proactive HR Payroll Assistant to support our Human Resources department in Abu Dhabi based office. The ideal candidate should have hands-on experience in payroll processing, time sheet management, and general HR coordination activities.Key Responsibilities:<ul><li>Assist in end-to-end payroll processing ensuring accuracy and timely salary disbursement</li><li>Maintain and verify employee time sheets, attendance, and leave records</li><li>Coordinate with various departments for payroll and HR-related requirements</li><li>Prepare and manage gate passes, employee movement records, and related documentation</li><li>Support HR operations including employee records, onboarding documentation, and compliance</li><li>Handle employee queries related to payroll, attendance, and HR policies</li><li>Ensure confidentiality and accuracy of employee data</li><li>Assist in audits and preparation of HR reports as required</li></ul>Requirements &amp; Qualifications:<ul><li>2 to 3 years of experience in HR payroll and administration</li><li>Good knowledge of payroll processes, attendance systems, and time management</li><li>Experience in handling gate passes and employee coordination</li><li>Strong organizational and coordination skills</li><li>Proficient in MS Excel and HR/payroll software</li><li>Good communication and interpersonal skills</li><li>Ability to handle confidential information with integrity</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

HR Payroll Assistant

VentureOne

<div>
 
 
 About the company
 
 
 
 VentureOne is building a new venture focused on next-generation robotics, developing intelligent service robots designed to operate safely and efficiently in human environments. The mission of this venture is to improve productivity, safety, and efficiency across high-impact industries by deploying versatile robotic systems.
 
 
 
 
 
 
 About the role
 
 
 
 
 
 
 The
 
 Executive Assistant
 
 will serve as a trusted partner to VentureOne&rsquo;s executive leadership, providing high-level administrative support and enabling the team to operate at peak efficiency. This role requires exceptional communication skills, strong judgment, discretion, and the ability to anticipate needs in a fast-moving, entrepreneurial environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive Support &amp; Operations
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling, and meeting coordination across time zones.
 </li>
 <li>
 Prepare executives for meetings by organizing agendas, briefing materials, and follow-up actions.
 </li>
 <li>
 Coordinate travel logistics, itineraries, and expense reporting.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Act as a primary point of contact between executives, internal teams, and external partners.
 </li>
 <li>
 Draft, review, and manage professional correspondence on behalf of leadership.
 </li>
 <li>
 Facilitate timely communication and ensure alignment across departments.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Workflow Management
 
 
 <ul>
 <li>
 Track key initiatives, deadlines, and deliverables; follow up with stakeholders as needed.
 </li>
 <li>
 Support special projects and research assignments, providing data, insights, and summaries.
 </li>
 <li>
 Help design and streamline internal processes to improve organizational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 <ul>
 <li>
 Plan and coordinate internal and external meetings, offsites, board sessions, and events.
 </li>
 <li>
 Take clear meeting notes, summarize key decisions, and monitor action items.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Operational Support (as needed)
 
 
 <ul>
 <li>
 Assist with office management tasks, vendor coordination, and resource planning.
 </li>
 <li>
 Support recruiting efforts by coordinating interviews and onboarding documentation.
 </li>
 </ul>
 
 
 
 
 
 Minimum Requirements:
 
 
 
 
 
 <ul>
 <li>
 7+ years of experience as an Executive Assistant or similar administrative role supporting senior leadership.
 </li>
 <li>
 Exceptional organizational and multitasking abilities.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High emotional intelligence and the ability to work cross-functionally.
 </li>
 <li>
 Proficiency with productivity tools (Microsoft 365, etc).
 </li>
 <li>
 Ability to thrive in a fast-paced, dynamic environment with shifting priorities.
 </li>
 </ul>
 
 
 
 
 
 Preferred Requirements:
 
 
 <ul>
 <li>
 Experience in high-growth environments (venture capital, private equity, startups, finance, tech, or consulting).
 </li>
 <li>
 Ability to manage projects independently and make decisions on behalf of leadership.
 </li>
 <li>
 Strong problem-solving skills and proactive mindset.
 </li>
 </ul>
 
 
 
 
 We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events.
 
 
 
 
 
 Join us to drive innovation and shape the future of technology!
 
</div>

Executive Assistant

Wio Bank

<div>
 
 About Wio
 
 
 
 Wio Bank is a leading one-of-a-kind financial platform that is revolutionizing the banking industry in the MENA region. Our platform is here to reboot personal and business banking in the digital age. Our personalised features and seamlessly integrated services are built around your needs, helping you spend, save, and plan for your future.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative and operational support to our senior leadership team within our fast-paced digital banking environment. This role is pivotal in ensuring the smooth functioning of executive responsibilities and enhancing the efficiency of our leadership team.
 
 
 If you thrive in dynamic environments, excel at multitasking, and enjoy solving problems before they arise&mdash;this may be the perfect opportunity for you.
 
 
 Key Responsibilities
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to three senior executives, including complex calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Prepare and organize executive materials, such as reports, presentations, meeting briefs, and follow-ups.
 </li>
 <li>
 Serve as a professional point of contact for internal teams, clients, partners, and external stakeholders on behalf of the executives.
 </li>
 <li>
 Proactively manage day-to-day priorities, anticipating needs and ensuring timely execution of tasks.
 
 
 </li>
 </ul>
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Schedule and manage meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
 </li>
 <li>
 Coordinate executive events&mdash;both internal and external&mdash;including logistics, communications, and resource planning.
 
 
 </li>
 </ul>
 Office &amp; Administrative Management
 
 
 <ul>
 <li>
 Manage daily administrative operations, including ordering and maintaining office supplies and managing office equipment for executive use.
 </li>
 <li>
 Maintain organized filing systems (digital and physical) and ensure accurate record keeping.
 </li>
 <li>
 Identify and recommend improvements to optimize administrative workflows and increase efficiency.
 
 
 </li>
 </ul>
 Project &amp; Initiative Support
 
 
 <ul>
 <li>
 Assist executives with ongoing projects, including data collection, research, preparation of reports, and tracking of milestones and deadlines.
 </li>
 <li>
 Collaborate with other departments to ensure successful execution and alignment of cross-functional initiatives.
 
 
 </li>
 </ul>
 Confidentiality &amp; Professionalism
 
 
 <ul>
 <li>
 Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
 </li>
 <li>
 Maintain a high standard of professionalism in all communications and interactions, internally and externally.
 
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.
 </li>
 <li>
 Outstanding organizational and time-management skills, with the ability to manage multiple priorities effectively.
 </li>
 <li>
 Excellent verbal and written communication skills. Fluency in Arabic is preferred, alongside proficiency in English.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
 </li>
 <li>
 Strong sense of ownership, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently, adapt quickly, and handle confidential information with care.
 
 
 </li>
 </ul>
 Why Join Us
 
 
 At Wio, we&rsquo;re on a mission to transform the banking experience through technology, innovation, and customer-first thinking. As an Executive Assistant, you'll be working at the heart of our leadership team, enabling their success and driving impact across the organization.
</div>

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