coordinator: office operations Jobs in Chicago

coordinator: office operations

finance & operations administrative assistant Jobs in Chicago

finance & operations administrative assistant

human resources coordinator Jobs in Chicago

human resources coordinator

coordinator office operations

Mayer Brown

<div>
 Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
 <br/>
 <br/>
 We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
 <br/>
 <br/>
 If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Chicago office, as a Coordinator: Office Operations.
 <br/>
 <br/>
 Works collaboratively with department management ensuring a high level of administrative, technical, and professional support while providing the Chicago office a high level of customer service. Supports Firm policies and procedures, including but not limited to facilities and operations requests. The Office Operations Coordinator will also focus on the maintenance and functionality of physical workspaces and office surroundings. Responsibilities include assisting with overseeing vendor contracts and preventative maintenance agreements. This role is essential in ensuring that the work environment is safe.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Essential Functions:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Receives, tracks and follows-up as necessary on service calls placed by MB personnel related to facilities and operations, works to resolve issues that affect operational efficiency
  </li>
  <li>
   Places special cleaning requests for housekeeping night staff including carpet cleaning, disinfecting, and out of the ordinary cleaning, follows up as appropriate to ensure completion
  </li>
  <li>
   Performs weekly floor inspections to identify problem areas and necessary repairs and clean up areas.
  </li>
  <li>
   Processes and activates keycards into C-CURE database; with proper approval, assigns access to restricted areas of the Firm
  </li>
  <li>
   Works with building personnel to register and program loaner keycards, assigns appropriate access and maintains log to ensure keycards are returned
  </li>
  <li>
   Generates keycard reports as requested by department leadership or Firm Management
  </li>
  <li>
   As requested by department leadership, collaborates with Human Resources and department leaders to coordinate new hire locations for business services personnel and attorneys
  </li>
  <li>
   Processes requests for visitor offices, confirms bookings and communicates with ancillary departments; ensures that visitor offices are clean, equipped as appropriate, and updates nameplates in advance of arrival
  </li>
  <li>
   Creates and distributes relocation sheets for new hires, internal moves and separations; assists department management with all interoffice moves
  </li>
  <li>
   Engages new and current employees to conduct ergonomic reviews and follows up to make sure all corrective measures are implemented in a timely manner
  </li>
  <li>
   Coordinates, schedules and manages logistics related to vendors and contractors and notifies building management as appropriate; facilitates communication and information flow within the organization and with external vendors including the collection and disbursement of COI&rsquo;s and other insurance related documentation
  </li>
  <li>
   Coordinates scheduling and maintenance of various vendor responsibilities including but not limited to: pre-action alarm systems, HVAC, commercial kitchen equipment, etc.
  </li>
  <li>
   Creates and maintains monthly phone directories for Firm hallway locations as well as paper and electronic use
  </li>
  <li>
   Creates GlobalNet entries as requested by HR and ADR; creates classified listings as requested; ensures information on GlobalNet relating to each building and operational departments is accurate and up to date
  </li>
  <li>
   Works with department management in regards to MB safety teams for training and evacuation drills at both Firm buildings; responsible for keeping safety teams roster up to date
  </li>
  <li>
   Assists with 911 emergency calls following up with building security and MB personnel
  </li>
  <li>
   Reviews and processes day to day vendor invoices utilizing the Firm&rsquo;s accounts payable application
  </li>
  <li>
   As requested by department leadership, provides metrics and tracking as it relates to various vendor engagements as well as building work orders while noting trends
  </li>
  <li>
   Assists with gathering data using various methods for monthly Firm attendance reports; requiring advanced Excel proficiency
  </li>
  <li>
   Assists with budget preparation and expense management for operational activities
  </li>
  <li>
   Works with and coordinates appropriate tasks to student interns
  </li>
  <li>
   Maintains Certified Office Ergonomics Evaluator certification via classes sponsored by the Firm
  </li>
  <li>
   Utilizes Firm technology and software to streamline operations and enhance reporting capabilities, identifies areas for improvement
  </li>
  <li>
   Performs other duties as assigned or required to meet Firm goals and objectives
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Education/Training/Certifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School or GED required, Bachelor&rsquo;s degree a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Professional Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A minimum of 3-5 years&rsquo; of previous administrative/reception and customer service experience required
  </li>
  <li>
   Previous work experience in a legal environment is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Microsoft Office products required; strong analytical abilities with complex Excel functions
  </li>
  <li>
   Knowledge of automated conference room booking software a plus
  </li>
  <li>
   Certified Office Ergonomics Evaluator a plus
  </li>
  <li>
   Experience utilizing building management office ticketing systems a plus
  </li>
  <li>
   Experience utilizing C-Cure cardholder access database a plus
  </li>
  <li>
   Proficiency in AutoCAD a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Performance Traits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
  </li>
  <li>
   Demonstrated ability to manipulate and analyze large data sets within Excel
  </li>
  <li>
   Adept at multitasking, overseeing a variety of operational aspects such as logistics, resource allocation, and process optimization
  </li>
  <li>
   Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
  </li>
  <li>
   Ability to work under pressure, meet deadlines with shifting priorities
  </li>
  <li>
   Must be a self-starter with a high level of initiative
  </li>
  <li>
   Strong customer service skills, able to anticipate needs
  </li>
  <li>
   Strong attention to detail, organizational skills and the ability to handle multiple projects
  </li>
  <li>
   Maintains confidentiality and exercises discretion
  </li>
  <li>
   Exercises solid strategic thinking and problem-solving skills
   <br/>
   <br/>
  </li>
 </ul>
 The typical pay scale for this position is between $61,000 and $81,000, although the actual wage or salary could be lower or higher if the candidate&rsquo;s education, experience, skills and internal pay alignment are different from those specified.
 <br/>
 <br/>
 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
 <br/>
 <br/>
 The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
 <br/>
 <br/>
 We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&amp;D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.
 <br/>
 <br/>
 Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 <br/>
 <br/>
</div>


Coordinator: Office Operations

LAZ Parking

<div><p>Want to hear something crazy? Cars only spend 5% of their time driving. Where do they spend the other 95%? PARKED!</p>
<p>
LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we&rsquo;re experts!</p>
<p>
We are also a PEOPLE FIRST company. We often say, &ldquo;parking is our industry, but people are our passion.&rdquo; Our mission is to &ldquo;create opportunities for our employees and value for our clients&rdquo;. If you&rsquo;re looking to join a growing company led by passionate people committed to being the best &ndash; contact us today!</p>
<p><b>
Do you love people&mdash;and spreadsheets?</b> If you&rsquo;re equal parts personable and organized, you might be the perfect fit for our next <b>Human Resources Coordinator</b>!</p>
<p><b>
The Spirit of the Position:
</b></p><p>The Human Resources Coordinator will support the Human Resources team with projects and initiatives across talent acquisition, employee engagement, compliance, and learning &amp; development. As a company devoted to promoting an employee-focused servant leadership culture, the Human Resources Coordinator will support the programs and initiatives originating from our home office and help to support the individual needs of their operational teams throughout their assigned region. The Human Resources Coordinator will assist with the day-to-day transactions for the assigned operation including administrative support for Chicago operations team. <b>Principal Job Duties:</b></p>
<ul><li>
Creating a welcoming atmosphere for our candidates, employees, customers and clients by providing excellent service Handle the onboarding and recruiting and staffing for region including but not limited to.</li></ul>
<ul><li>Partners with HR leaders on projects such as training coordination, compliance audits, and process improvement.</li></ul>
<ul><li>Establish an effective recruitment plan to manage employee talent retention to reduce turnover for the LAZ Parking Chicago operation.
</li></ul><ul><li>Handle recruiting and staffing for LAZ Parking employees at LAZ Chicago; manage background checks and motor vehicle checks, coordinate all new hire on boarding, new hire paperwork processing, and orientation.
</li></ul><ul><li>Managing the onboarding of hourly staff members which includes but is not limited to coordinating all new hires onboarding, processing all new hire paperwork, and managing background checks and motor vehicle checks.</li></ul>
<ul><li>Organize and maintain employee files in a timely manner; ensure all required documentation is obtained and up to date.</li></ul>
<ul><li>Facilitate New Hire orientation with assistance from the Human Resources Generalist and Human Resources Business Partner.</li></ul>
<ul><li>Collaborate with the Human Resources Generalist and Human Resources Business Partner to ensure coordination of all time off requests, payroll discrepancy requests, and entry of new hires, terminations and status changes are processed accurately and timely.</li></ul>
<ul><li>Facilitate and resolve policy and employee relations issues within the LAZ Chicago operation according to company policy with direction from the Human Resources Business Partner.
</li></ul><ul><li>Maintaining compliance with all local, state and federal laws for LAZ Chicago; updating forms, policies, procedures as needed in coordination with the home office and the Human Resources Director.
</li></ul><ul><li>Manage leaves of absence for the LAZ Chicago operation including FMLA, disability leaves, others as needed in coordination with the home office HR and payroll.
</li></ul><ul><li>Maintain, update, and distribute daily, weekly, monthly, quarterly and annual reports as assigned.</li></ul>
<ul><li>Maintain office supply inventories and process orders as needed.</li></ul>
<ul><li>Provide support to our Revenue Coordinators by answering incoming calls and assisting vendors as needed.</li></ul>
<ul><li>Other related duties and projects assigned by the Human Resources Business Partner.
</li></ul><p>Requirements:
</p><p>Education:
</p><ul><li>High school diploma or GED required.</li><li>
Bachelor&rsquo;s Degree or equivalent work experience is preferred but not required.</li></ul>
<p>
Experience:</p>
<ul><li>
1+ years in an administrative support role within Human Resources is required.</li><li>
Parking industry experience is preferred but not required.</li></ul>
<p>
Skills:</p>
<ul>
<li>Excellent Excel, Word, Power Point and General Microsoft Office Applications skills.</li>
</ul><ul><li>Knowledge of an Applicant Tracking System is preferred.</li><li>
Ability to communicate professionally and effectively with all levels of the organization.</li><li>
Excellent phone, interpersonal, and organizational skills.
</li><li>Must have the ability to multi-task and have a strong attention to detail.</li><li>
Ability to speak, read, and comprehend the English language.</li><li>
Bi-lingual abilities are preferred but not required.
</li><li>Must be open to feedback, differing opinions and other points of view.</li><li>
Demonstrates the ability to seek improvement.</li></ul>
<ul><li>Demonstrates a sense of urgency and timeliness.</li>
</ul><ul><li>Excellent teambuilding and interpersonal skills.</li>
</ul>
<p>Physical Demands:</p>
<ul><li>
Ability to lift, push and pull at least 25 pounds.</li></ul>
<p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.</p>
<p>
FLSA Status: Non-Exempt</p>
<p>
To be hired, all candidates must pass a background check and pre-employment drug screen.</p>
<p>
</p><p>LAZ Parking is an equal-opportunity employer. In all our employment practices, including hiring, we are firmly committed to providing equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state, or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.</p>
<p>LAZ Parking participates in E-Verify.</p></div><p></p>

Human Resources Coordinator

Chicago Transit Authority

<p></p><div><div><p>Manages and directs short to medium-term transit planning for the CTA, including the development, analysis, implementation, and evaluation of bus and rail service. Uses a data-driven approach to make recommendations and service plans. Conducts research to determine where operating efficiencies and service improvements can be implemented. Evaluates major route changes and conducts a triennial system review for Title VI and Environmental Justice implications. Participates in the development and administration of the section&rsquo;s programs, policies, goals, and objectives.</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
PRIMARY RESPONSIBILITIES</b></p><ul><li> Oversees the Authority&rsquo;s short to medium-term transit planning.</li></ul><p>
o Develops proposals to improve operating economies and/or service quality on the bus and rail networks.</p><p>
o Reviews and analyzes goals and objectives and identifies performance deviations in order to determine and execute appropriate courses of action including legislation compliance, such as Title VI and Environmental Justice implications.</p><p>
o Manages contracted services, proposals, contract administration, and reports.</p><p>
o Manages related contracted and grant-funded services.</p><p>
o Works closely with other Planning areas, Bus Operations, Rail Operations, Bus Maintenance, and Rail Maintenance, Customer Information, Media Relations, and Government and Community Relations.</p><p>
o Leads a team, including Service Planners and Coordinators, to accomplish transit planning tasks.</p><ul><li> Manages and reviews planning studies, reports, funding proposals, and surveys regarding service and equipment issues, and ensures their accuracy and completeness. Develops recommendations for service improvements and efficiencies in written reports, presentations, funding proposals, and board material. Reviews long-term planning studies to ensure they address ridership and operational needs.</li><li> Supervises the planning and proper communication of alternative service including special event service, school service and temporary service to support construction projects.</li><li> Ensures coordination with FTA, sister agencies, other governmental agencies, and other internal departments.</li><li> Hires, trains, develops, monitors, and evaluates performance of staff. Reviews and recommends personnel actions for approval. Identifies needs within the section and recommends new staff hires.</li><li> Performs related duties as assigned.</li></ul><p><b>
MANAGEMENT RESPONSIBILITIES</b></p><p>
Reporting to this position are the following jobs:</p><p>
Job Title</p><ul><li> Lead Planner, Service Planning</li><li> Coordinator, Special Services Planning</li><li> Service Planner - Bus I &amp; II</li><li> Service Planner - Rail</li></ul><p><b>
CHALLENGES</b></p><ul><li> Balancing needs of the community with operating and capital funding of the Authority.</li><li> Developing transportation solutions that serve the majority of customers efficiently and are responsive to elected officials and community.</li><li> Developing data analysis tools to streamline the decision-making and planning process.</li><li> Working with and supporting other internal departments to accomplish agency goals.</li></ul><p><b>
EDUCATION/EXPERIENCE REQUIREMENTS</b></p><ul><li> Requires a Bachelor&rsquo;s Degree in Transportation, Urban Planning, Civil Engineering, Mathematics, Geography, Economics or a closely related discipline with academic instruction in transportation planning, operations, and/or policy analysis. Master&rsquo;s degree is preferable.</li><li> At least four (4) years of related work experience with demonstration of progressively increasing responsibilities.</li></ul><p><b>
PHYSICAL REQUIREMENTS</b></p><ul><li> Requires occasional fieldwork.</li><li> Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.</li><li> Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul><li> Conceptual knowledge of transit planning fundamentals; economic, operational and schedule related.</li><li> Strong skills with data analysis and information sources relevant to transportation planning.</li><li> Strong analytic, quantitative and qualitative evaluation skills.</li><li> Excellent oral and written communication skills.</li><li> Effective design and presentation skills.</li><li> Personnel management skills.</li><li> Ability to work with others.</li><li> Demonstrated ability to work and produce finished work products within a short time frame.</li><li> Ability to exercise good judgment in a large organization with many competing interests.</li><li> Ability to work independently.</li></ul><p><b>
WORKING CONDITIONS</b></p><ul><li> General Office Environment.</li><li> Occasionally required to travel to CTA bus garages, rail terminals, and shops and other field locations in the service area.</li><li> This position is considered a &quot;C-List&quot; position under the &ldquo;Revolving Door&rdquo; prohibition within the State Officials and Employees Act (5 ILCS 430/5-45), which contains a number of post-employment restrictions CTA employees in C-list designated positions must follow. Among other requirements listed in this statute, CTA employees in C-list designated positions are required to follow State notification procedures to the Office of the Executive Inspector General prior to acceptance of any applicable non-State employment or may be fined significant penalties.</li></ul><p><b>
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED</b></p><ul><li> Personal computer and associated software, including but not limited to Microsoft Office Suite, Power BI, SQL, GIS/Arc View, and Hastus scheduling software.</li></ul><div><br>
</div></div><div><b>
Additional Details</b><div>
</div>
Please note, employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.
<br>
<br>
Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.<br>
<br>
Applicants, if hired,must comply with CTA's residency ordinance.<br>
<br>
CTA IS AN EQUAL OPPORTUNITY EMPLOYER<br>
<br>
No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact arc@transitchicago.com prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.<br>
<br>
During the hiring process, CTA?s Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.<div><br>
</div></div><div><b>
Primary Location</b><b>:</b> USA-Illinois-Chicago</div><div><b>
Job</b><b>:</b> Scheduling</div><div><b>
Job Posting</b><b>:</b> Dec 15, 2025, 4:36:49 PM</div><div><b>
Position Type</b><b>:</b> Full-time Permanent (FTP)</div></div>

Senior Manager, Service Planning

Best Access Doors

<div><div><div><p>About Best Access Doors</p><br>
</div><div><p>Best Access Doors is a North American leader in commercial access solutions, providing one of the largest selections of access doors and panels for the construction industry. Our Ecommerce Product Management Department plays a central role in maintaining the accuracy, integrity, and performance of our online product data across multiple websites and marketplaces.</p><br>
</div><div><p>We are looking for a highly skilled, detail-oriented, and data-driven Ecommerce Specialist who can bring structure, efficiency, and insight into our product operations.</p><br>
</div><p></p><br>
<div><p>About the Role</p><br>
</div><div><p>Reporting to the Ecommerce Lead, the Ecommerce Specialist supports the day-to-day management of our product catalog, data analysis, and operational workflows. You will work closely with the Data Analyst and Ecommerce Coordinator, and collaborate across departments including Content, SEO, and Digital Marketing.</p><br>
</div><div><p>The ideal candidate is technically strong in Excel, fluent in ecommerce operations, and capable of turning data into insights that improve accuracy, efficiency, and decision making. This is a high-level position that requires precision, initiative, and the ability to manage large amounts of data confidently.</p><br>
</div><div></div><br>
<br>
<br>
<br>
<h3 class="jobSectionHeader"><b>Benefits</b></h3>
<div><p>Why Join Best Access Doors</p><br>
</div><div><p>At Best Access Doors, we value initiative, teamwork, and precision. You will join a supportive environment where technical excellence and operational efficiency are recognized and rewarded.</p><br>
</div><div><p>This position offers exposure to high-level processes, collaboration across departments, and opportunities for continuous professional growth within the Ecommerce Operations structure.</p><br>
</div><p></p><br>
<div><p>What We Offer</p><br>
</div><div><ul><li>Permanent, full-time remote position.<br>
</li>
<li>Competitive salary and structured performance reviews.<br>
</li>
<li>Collaborative team culture with ongoing mentorship and feedback.<br>
</li>
<li>Opportunities for professional growth within a rapidly expanding company.<br>
</li>
<li>100% Remote<br>
</li>
<li>Benefits<br>
</li>
</ul></div><div>Join us and help build the next phase of Ecommerce growth through precision, collaboration, and data excellence.<br>
</div><div></div><br>
<br>
<div>At Best Access Doors, we believe that great ideas come from diverse perspectives. We&rsquo;re committed to building an inclusive workplace where everyone feels valued, respected, and empowered to thrive &mdash; no matter who you are or where you come from.</div><div><br>
We celebrate diversity in all its forms &mdash; thought, experience, background, and perspective &mdash; because we know it makes us stronger as a team and as a company.</div><div><br>
As an equal opportunity employer, we&rsquo;re dedicated to providing accessibility and support throughout our hiring process. If you need any accommodations during recruitment, please let us know. We&rsquo;ll work with you to ensure you have what you need to succeed.</div></div></div><div></div>

Ecommerce Specialist (Product Operations and Data Management) - 100% Remote

The University of Chicago

<div><div>Department</div>
OPS Facilities Operations Management: Materials Control<div><br>
About the Department</div>
Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.<div><br>
Job Information</div><div>
Job Summary:</div><div>
Under the general supervision from the Director, Facility Services (FS) Operations &amp; Maintenance and daily guidance through the Material Control Lead, the Material Control Coordinator serves as an inventory, distribution, warehousing team member within the Inventory department. The Material Control Coordinator works closely with FS units, including the Shop supervisors, project management group, Trade Shops, as well as other University departments including Purchasing &amp; Payment Services and Environmental, Health, &amp; Safety.</div><div></div><div>
The Material Control Coordinator&rsquo;s responsibilities include supporting the daily execution of tasks within the inventory unit of FS, the efficient requisitioning, receipt, and distribution of supplies and materials to shop locations on campus, as well as balancing efficient service with measured internal controls. This position is also responsible for ensuring smooth processes for the procurement of services and commodities using IBM&rsquo;s MAXIMO Inventory Management program and directly into the Universities&rsquo; purchasing platform.</div><div></div><div>
Responsibilities:</div><ul><li><div>
Execute the daily inventory processes which minimize inventory costs while maximizing accurate stocking levels, utilizing MAXIMO reporting tools and function; conduct cycle counting schedules, quarterly/annual inventories, and reporting matrices to minimize variances; continuously monitor stock levels at all inventory locations.</div></li><li><div>
Inventory operations includes the daily deliveries of parts and materials to supported groups across campus.</div></li><li><div>
Support the operations of the trades, engineering, and utility plant groups via efficient distribution of materials to the shop locations.</div></li><li><div>
Assist with daily walk-up requests for parts, materials, or status of previous purchases.</div></li><li><div>
Collaborate with Operations teams in determining appropriate items and stock levels. Assist shop supervisors in the reconciliation of material work order requests within MAXIMO and the University purchasing platform(s).</div></li><li><div>
Hold ongoing customer reconciliation meetings with all key customers &mdash; within FS and across the University &mdash; to ensure service levels and obtain feedback.</div></li><li><div>
Responsible for ensuring internal controls are both completed and followed to record all transactions which safeguard University&rsquo;s assets; work with staff on departmental policies and procedures to prevent loss, errors, or omissions and promote accountability.</div></li><li><div>
Continually adhere to policies and procedures to minimize risk or loss.</div></li><li><div>
Respond to internal audit requests and audit recommendations as required.</div></li><li><div>
As required, evaluate current Material Management policies and procedures to reduce work that is not value-added.</div></li><li><div>
Recommend changes to the Material Lead to streamline processes and ensure optimal customer service; work with internal resources to implement change.</div></li><li><div>
Assist in the development or updating of Standard Operating Procedures for Material Control functions.</div></li><li><div>
Measure progress and continually monitor improvements / recommend ongoing changes to the Material Lead.</div></li><li><div>
Minimize asset-carrying costs of inventory by monitoring stock levels. As required, forecast stock needs based on historical data, seasons, and scheduled maintenance. Ensure that inventory is properly safeguarded and is properly stored, tracked, and managed.</div></li><li><div>
Collaborate with Buyer/Contract Specialists in the procurement of facility-related services and commodities for internal FS units as well as others across the University.</div></li><li><div>
Monitor existing processes to evaluate and assess vendor performance based on price reasonableness, service quality, delivery, and other requirements. Evaluate and determine process improvements and customer satisfaction.</div></li><li><div>
Adopt 'Best-in-Class' practices and establish benchmarks to monitor vendor performance by implementing processes such as vendor scorecards and other performance matrix methodologies.</div></li><li><div>
Ensure that implemented process will determine inherent capabilities, as well as current performance of vendors.</div></li><li><div>
Work collaboratively with members of FS and others on departmental initiatives to improve processes and systems of all types.</div></li><li><div>
 Lead teams and develop close working relationships with departmental staff who implement material control policies and practices.</div></li><li><div>
Work closely with staff in central Purchasing &amp; Payment Services, Audit &amp; Compliance, Risk Management, Environmental Health and Safety and other related offices on purchasing and control matters.</div></li><li><div>
Serve as liaison to other University entities purchasing facilities-related goods and services.</div></li><li><div>
Other Duties as assigned.</div></li></ul><div></div><div>
Competencies:</div><ul><li><div>
Self-motivated team player with the ability to work collaboratively and cross-functionally is required.</div></li><li><div>
Demonstrated ability to work independently to meet long-term goals and under deadline pressure.</div></li><li><div>
Demonstrated ability to identify, troubleshoot, and resolve operational problems.</div></li><li><div>
Ability to function with a high degree of initiative, judgment, discretion, flexibility, and decision-making.</div></li></ul><div></div><div>
Additional Responsibilities</div><div>
Education, Experience, or Certifications:</div><div>
Education:</div><ul><li><div>
High school diploma or GED equivalent from an accredited institution, required.</div></li></ul><div></div><div>
Experience:</div><ul><li><div>
Experience in inventory control, distribution, materials management, supply chain operations, or procurement is required.</div></li><li><div>
Experience using IBMs&rsquo; MAXIMO program is preferred.</div></li><li><div>
Experience in a distribution, construction, supply chain or facilities MRO environment, preferred.</div></li><li><div>
Superior customer service and vendor relations experience and skills, required.</div></li></ul><div></div><div>
Certifications:</div><ul><li><div>
Valid driver&rsquo;s license and ability to successfully complete the University&rsquo;s Motor Vehicle Records process and operate a motor vehicle for deliveries, required.</div></li></ul><div></div><div>
Technical Knowledge or Skills:</div><ul><li><div>
Working understanding of MS Windows-based computer systems, including spreadsheets, databases, charts, email, and presentation software is required.</div></li><li><div>
Exposure to material sourcing/purchasing information systems (such as MRP, ERP, SAP, and Oracle) and computer-based inventory, purchasing, and operations systems is preferred.</div></li><li><div>
Excellent written and oral communication skills are required.</div></li><li><div>
Knowledge of current practices in inventory control and supply chain operations gained through documented education and/or work experience preferred.</div></li><li><div>
Excellent problem-solving and conflict resolution skills is required.</div></li><li><div>
Experience in building teams and collaborating is required.</div></li><li><div>
Exposure to major content areas of inventory and material control administration, policies, practices, and laws is required.</div></li><li><div>
Basic proficiency with word processing, spreadsheet, and database software is required.</div></li><li><div>
Experience with computerized Distribution &amp; Inventory Management Systems, web-based purchasing catalogs or parts management software required.</div></li><li><div>
Demonstrated understanding of facilities, construction, and operations and maintenance, preferred.</div></li><li><div>
Experience working in a union environment, required.</div></li><li><div>
Knowledge of laws, rules, and regulations relating to all activities of procurement preferred.</div></li><li><div>
Warehouse, distribution, pick &amp; pack management experience preferred.</div></li><li><div>
Knowledge of integrated software packages (i.e., SAP, Oracle, web-based procurement systems), preferred.</div></li></ul><div><br>
</div><div>Working Conditions and Physical Requirements:</div><ul><li><div>
The standard requirement is mobility and agility necessary to climb stairs and (mobile) ladders, capable of working in restricted spaces if required, as well as the ability to work in extreme temperatures.</div></li><li><div>
Must be able to lift (50 lbs.) and move loads appropriate to job requirements (i.e., boxes, supplies, loading/unloading the vehicle for deliveries, etc.). Ability to sit for short or extended time periods.</div></li><li><div>
Must have mechanical aptitude and manual dexterity and be physically capable of strenuous activity over extended periods of time.</div></li><li><div>
Ability to work at various locations across campus and the ability to extensively use computers.</div></li></ul><div></div><div>
Pay Range:</div><ul><li><div>
$21.58 - 31.60 per hour</div></li></ul><div></div><div>
Required Documents:</div><ul><li><div>
Resume</div></li><li><div>
Cover Letter</div></li><li><div>
List of References</div></li></ul><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><br>
Benefit Eligibility
</div></div></div></div></div></div></div></div>Yes<div><div><div><div><div><div><div><div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.</div></div></div></div></div></div></div></div><div><br>
Pay Rate Type</div>
Hourly<div><br>
Pay Range</div>
$17.46 - $31.60<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Scheduled Weekly Hours</div>
40<div><br>
Union</div>
024- Local 743, I.B.T. Clerical<div><br>
Job is Exempt</div>
No<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
Yes<div><br>
Posting Date</div>
2025-12-15<div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div><div></div>

Material Control Coordinator

Mintex, Inc.

<p><b>Job Overview:</b></p><p>Mintex, Inc. is currently hiring for a Customer Service Supervisor role! Mintex is seeking an experienced and dynamic Customer Service Supervisor to lead and support our customer service Call Center team. This supervisory role is responsible for overseeing daily call center operations, ensuring service excellence, and driving performance improvements in alignment with organizational goals.</p><p><b>Job Summary:</b></p><p>The Customer Service Supervisor is an exempt role. It will provide leadership, coaching, and strategic oversight to a team of Customer Service Call Center Agents. This role ensures that service delivery meets or exceeds call center performance standards, fosters a culture of accountability and continuous improvement, and supports the professional development of team members.</p><p>This role will be in an in-office setting supporting in-office and remote Call Center Agents.</p><p><b>Key Responsibilities:</b></p><ul><li>Supervise daily operations of the customer service team, ensuring adherence to performance metrics and service level agreements (SLAs).</li><li>Monitor and evaluate team performance, providing regular feedback, coaching, and performance reviews.</li><li>Develop and implement process improvements to enhance customer satisfaction and operational efficiency based on current and historical data, analytics, and metrics.</li><li>Resolve escalated customer issues and ensure timely resolution and reporting in accordance with company policies and client servicing agreements.</li><li>Collaborate with cross-functional teams to align customer service strategies with business objectives.</li><li>Maintain accurate reporting on team performance, customer feedback, and service trends.</li><li>Ensure compliance with all applicable laws, regulations, and internal policies, including data privacy and confidentiality standards.</li><li>Support onboarding and training of new team members and foster a positive and inclusive team culture.</li><li>Lead initiatives to improve remote and in-office productivity, engagement, and quality assurance.</li><li>Meet and collaborate with upper management on a scheduled or ad hoc basis to provide performance analysis of department personnel.</li></ul><p><b>Qualifications: </b></p><ul><li>High School Diploma or equivalent required; college degree preferred.</li><li>Minimum 2 years of supervisory or managerial experience in a customer service or call center environment required.</li><li>Proven ability to lead, motivate, and develop high-performing teams.</li><li>Strong communication, problem-solving, organizational and conflict resolution skills.</li><li>Proficiency in CRM systems, reporting tools, and Microsoft Office Suite.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li><li>Commitment to customer service excellence and continuous improvement.</li><li>Bilingual Spanish preferred but not required.</li><li>Experience with municipal accounts or similar preferred.</li></ul><p><b>Work Environment and Schedule:</b></p><p>This position is based in our Chicago office. Standard shifts are Monday to Friday; must be able to work more than 40 hours as needed. Department hours of operation: 9:00 AM to 6:00 PM.</p><p>Office Location: 700 North Sacramento Blvd. Suite 221, Chicago, IL</p><p>Job Type: Full-time (40 hours per week), In-Office</p><p><b>Benefits</b>:</p><ul><li>401(k)</li><li>Health, Dental, Vision, and Life Insurance</li><li>Accrued Paid Time Off and Sick Leave</li><li>Employee Discounts</li><li>Performance Incentives</li></ul><p><b>Physical setting:</b></p><p>Call center, In-Office</p><p>Job Type: Full-time</p><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>If you are bilingual, are you comfortable speaking to Spanish speaking customers? Type in &quot;YES&quot;, &quot;NO&quot; or &quot;N/A, if not applicable&quot;</li><li>Will you be able to reliably commute to 700 N Sacramento Blvd, Chicago IL 60612?  </li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Experience:</p><ul><li>Supervisor: 2 years (Required)</li><li>Call center management: 2 years (Required)</li><li>Customer Service: 2 years (Required)</li><li>Call metrics or KPI: 2 years (Required)</li></ul><p>Language:</p><ul><li>Spanish (Preferred)</li></ul><p>Work Location: In person</p>

Customer Service Supervisor

International Gourmet Foods (IGF)

<p>At International Gourmet Foods (IGF), our mission is to deliver quality service and cultivate community around the table. We&rsquo;re committed to hospitality, continuous improvement, and making it easy to be an IGF customer.</p><p>We are seeking an experienced <b>Sales Coach</b> to lead our Chicago-area sales team, drive strategic growth, and cultivate a quality-obsessed culture. This individual will shape regional sales performance, mentor, and develop team members, and foster strong customer relationships while being deeply attuned to the food industry and IGF&rsquo;s mission, business processes, and role centers. They will ensure streamlined communication and quick issue resolution, leveraging strong written and verbal communication skills.</p><p><b>Key Responsibilities:</b></p><ul><li>Collaborate with the department Director to develop and implement strategic plans, policies, and procedures related to KPIs, new territories, targets, and training</li><li>Manage and mentor Culinary Sales Specialists and Associates by reinforcing mission and objectives, conducting joint sales calls, evaluating performance, and supporting personal and professional development</li><li>Handle daily inquiries on behalf of the department, including proactive issue resolution, low-cost executive decisions, prevention-minded corrective measures, and addressing operational and procurement concerns</li><li>Design, develop, and support educational and training initiatives focused on best practices, business conduct, ERP proficiency, product knowledge, vendor understanding, and sales strategy</li><li>Build relationships across departments, maintain awareness of their perspectives, and collaborate cross-functionally to improve communication, coordination, and service quality</li><li>Contribute to the team by performing additional duties as needed</li></ul><p><b>Qualifications:</b></p><ul><li>Minimum five years of experience in sales or related field</li><li>Minimum three years leadership experience; demonstrated ability to successfully lead and direct a team</li><li>Strong organizations skills and ability to create actionable insights</li><li>Demonstrated commitment to excellent customer service</li><li>Ability to build rapport quickly with internal and external stakeholders</li><li>Proficiency in the Microsoft Office Suite, especially Dynamics, Excel, Forms, Outlook, Planner, SharePoint, Teams, and Word</li><li>Aggressive in identifying opportunities for improvement; strong implementation abilities</li><li>Experience with creating and delivering trainings</li><li>Excellent written and verbal communication skills</li><li>Bachelor's degree in a business-related field (or equivalent combination of education and experience)</li></ul><p><b>Skills and Competencies:</b></p><ul><li><b>Leader mentality:</b> ability to create effective objective accomplishment through collaborative engagement with various stakeholders; ability to work independently and as part of a team</li><li><b>Strong interpersonal skills and effective communicator: </b>ability to work with individuals from diverse cultures, backgrounds, levels, and roles</li><li><b>Sense of urgency:</b> an ability to work quickly and accurately; ability to prioritize tasks and to delegate them when appropriate</li><li><b>Persistent problem solver:</b> has a flexible, problem-solving mind-set with good project management skills and time management; solution-oriented</li><li><b>Detail-oriented:</b> has a keen eye for details without losing sight of the big picture</li><li>Integrity: honest, discreet, and trustworthy; does what is right and necessary</li><li><b>Curiosity and growth mindset:</b> willingness to learn and grow</li><li><b>Efficient and organized:</b> able to produce significant output with minimal wasted effort</li><li><b>Strategic thinker/big picture:</b> effective long-range planning ability and can implement a playbook to achieve operational success</li></ul><p><b>Physical Requirements:</b></p><ul><li>Must be able to sit and drive for several hours a day and able to walk around to client establishments</li><li>Must be able to bend and lift (at least 40 lb.)</li><li>Requires bending, sitting, standing, walking, use of hands, arms, legs, eyes, and voice</li></ul><p><i>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></p><p><b>Classified Title: </b>Culinary Sales Coordinator</p><p><b>Job Posting Title (Working Title): </b>Sales Coach</p><p><b>Targeted Salary Range: </b>$110,000-$150,000</p><p><b>Employee Group: </b>Full-Time</p><p><b>Location: </b>595 Bonnie Ln, Elk Grove Village, IL 60007</p><p><b>Work Modality:</b> On-Site</p><p><b>Travel Amount:</b> 30%</p><p><b>Benefits:</b></p><ul><li>Medical</li><li>Dental</li><li>Vision</li><li>401K</li><li>Paid time off</li><li>Company-paid life insurance</li><li>Short-term disability</li><li>Referral program</li><li>Employee discount</li><li>Health savings account</li></ul><p><i>International Gourmet Foods (IGF) is an Equal Opportunity Employer</i></p><p>Job Type: Full-time</p><p>Pay: $110,000.00 - $150,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Experience:</p><ul><li>Sales: 5 years (Required)</li><li>Leadership: 3 years (Required)</li></ul><p>Work Location: In person</p>

Sales Coach

Explore 249+ Coordinator office operations in Chicago this December. Find roles across top companies and apply now to boost your career.