coordinator: office operations Jobs in Chicago

coordinator: office operations

finance & operations administrative assistant Jobs in Chicago

finance & operations administrative assistant

finance operations administrative assistant

Home Carpet One

<div><div><p><b>About Home Carpet One</b></p><p>
Home Carpet One is a third-generation, family-owned flooring, kitchen, and bath retailer proudly serving Chicago since 1970. With a strong customer base across homeowners, interior designers, and builders, we take pride in delivering exceptional experiences for our customers and colleagues. As our business continues to grow, we're expanding our back-office support team to ensure our Finance and Purchasing functions remain efficient, accurate, and scalable.</p><p><b>
About the role</b></p><p>
The <b>Finance &amp; Operations Administrative Assistant</b> provides essential support across Finance (AP, AR, tax, documentation) and Purchasing (claims, credits, vendor coordination). As we grow in volume, this role adds critical capacity &ndash; helping maintain accuracy, smooth communication, and operational consistency across departments.</p><p>
This is an ideal role for someone highly organized, detail-oriented, and curious about how a retail business works behind the scenes. You&rsquo;ll work closely with our Finance Manager, Purchasing team, and Operations leadership, ensuring we keep pace with increased transaction volume and maintain a best-in-class back-end operation.</p><p></p><p><b><br>
What you'll do</b></p><ul><li><b>
Daily transaction review: </b>Review and input daily sales activity and payment data to ensure accurate, timely sales tax preparation across multiple jurisdictions.</li><li><b>
Trade invoicing: </b>Generate and send invoices for trade accounts on credit terms; track and follow up on outstanding balances as needed.</li><li><b>
Documentation management: </b>Collect, review, and maintain contractor and trade customer documentation, including resale certificates, insurance, and credit applications.</li><li><b>
Lien waivers: </b>Coordinate with title companies to process lien waivers for completed projects &ndash; track progress, prepare documents, and ensure proper receipt.</li><li><b>
Purchasing support: </b>Learn and support the purchasing workflow (sales order review, PO review, vendor communication) to assist during peak periods or when colleagues are out.</li></ul><p></p><p><b><br>
Who we're looking for</b></p><ul><li><b>
Detail-obsessed: </b>You catch inconsistencies that others miss and take pride in getting the details right.</li><li><b>
Organized: </b>You stay on top of multiple open tasks, deadlines, and follow-ups without dropping the ball.</li><li><b>
Reliable communicator: </b>You keep teams, vendors, and customers updated with clear, respectful communication.</li><li><b>
Team player: </b>You collaborate well across Finance, Purchasing, Sales, and Operations.</li><li><b>
Curious learner: </b>You&rsquo;re eager to learn how a retail business runs and how you can contribute</li></ul><p></p><p><b><br>
Qualifications</b></p><ul><li>
1&ndash;3 years of experience in accounting support, purchasing, operations, or similar administrative roles</li><li>
Strong proficiency in Microsoft Excel</li><li>
Experience with accounts payable/receivable processes (preferred)</li><li>
Vendor communication, purchasing, or claims/credit experience (preferred)</li><li>
Ability to work full-time, on-site at our Chicago showroom</li></ul></div><div><div>
The pay range for this role is:</div><div>
21.50 - 26.50 USD per hour (Home Carpet One Showroom)</div></div></div>

Finance & Operations Administrative Assistant

Corporate Legal Assistant

Honigman LLP

<p>Honigman is looking for smart, professional, highly motivated, intellectually curious, organized self-starters to join our team. All newly hired Practice Assistants will be provided with a thorough on-boarding process, which will include significant training on our firm systems as well as the substantive area of law in which you will provide support.</p><p>Honigman is a premier business law firm based in Michigan with an international practice. Regularly honored as one of the <i>101 Best and Brightest Places to Work</i> and a <i>Top Workplace</i> by the Detroit Free Press, we earned this recognition by hiring the best people and providing them with a great place to work and amazing employee benefits. With more than 300attorneys practicing in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to prestigious clients in numerous industries.</p><p>Currently, we are seeking an Practice Assistant in our Chicago Office to perform a variety of administrative support functions as well as substantive billing activities in our Business Immigration practice.</p><p>&#8203;</p><p><b>JOB SUMMARY</b></p><p>The Practice Assistant will provide high-quality support to Business Immigration attorneys, paralegals and clients. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs and maintain attention to detail and a deep understanding of ongoing matters. The Practice Assistant will perform a variety of administrative support functions as well as substantive billing activities in our Business Immigration practice. While the Practice Assistant will be assigned to support specific attorneys, he/she/they will also work in a team environment with other Practice Assistants and Legal Secretaries to effectively and efficiently meet Firm/client needs. The position requires superior command of Firm software including MS Office Suite(Word, Excel and PowerPoint), Adobe and Nuance and the document management system.</p><p>&#8203;</p><p><b>RESPONSIBILITIES</b></p><ul><li>Uses Firm software to prepare, revise, format and finalize a wide variety of documents including correspondence, memoranda, H-1B visas, L-1 petitions, PERM petitions and other time-sensitive legal materials.</li><li>Provides substantive assistance to attorneys, paralegals, clients, and staff in the Business Immigration Practice Group.</li><li>Prepares error-free, high quality work product.</li><li>Prepares supporting documentation for applications and petitions.</li><li>Utilizes industry related software to complete forms and other documents, such as INSZoom.</li><li>Interacts with various outside entities, including but not limited to clients, governmental agencies and officials to gather information.</li><li>Works independently to determine whether additional tasks not previously assigned by attorneys and paralegals need to be completed to service clients more efficiently and will convey this information, and follow through appropriately.</li><li>Establishes and maintains organized electronic and paper files in compliance with Firm policies and practice group practices.</li><li>Upholds the Firm&rsquo;s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish Firm and client goals.</li><li>Fosters professional, cooperative and supportive relationships with staff, attorneys, paralegals, administrators and clients.Anticipates and attends to needs of clients and colleagues.Shares information responsibly and offers innovative ideas and solutions in a team environment.</li><li>Exhibits consummate professionalism in adhering to Firm policies and client service standards.</li><li>Utilizes discretion and diplomacy to uphold the exacting confidentiality requirements in the legal field in the execution of both administrative and billable tasks.</li></ul><p><b>QUALIFICATIONS</b></p><ul><li>Must have four-year college degree.</li><li>Relevant expertise in a legal or corporate environment helpful but not required.</li><li>Must possess superior digital proficiency with a commitment to technological growth and ability to learn other computer applications including but not limited to INSZoom and iCert.</li><li>Must multitask and prioritize a demanding workflow in a deadline driven environment.</li><li>Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise and timely manner.</li><li>Must exhibit personal accountability, attentiveness to detail and a disciplined and conscientious approach to completing assignments.</li><li>Must be a problem solver, willing to work and think with a degree of independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.</li><li>Must conduct oneself in a highly professional and reliable manner; must exhibit confidence, integrity and composure in all professional interactions.</li><li>Must exhibit an excellent presence and demonstrate integrity and professionalism in implementing the Firm&rsquo;s client service standards.</li></ul><p><b>&#8203;</b></p><p><b>Pay Range and Compensation Package</b></p><p>Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $55,000 to $60,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.</p><p><b>Benefits &amp; Additional Information</b></p><p>Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman&rsquo;s comprehensive benefits program, highlights of which are below:</p><ul><li>Healthcare, life and disability insurance</li><li>401K and profit sharing</li><li>Bonus program</li><li>Generous All Purpose Leave (APL) program that increases with tenure</li><li>Well-being programs (e.g., mental health services, medical resources, and more)</li><li>Learning and development programs</li><li>Employee discounts</li></ul><p>For more information, click on <b>&ldquo;Our Benefits&rdquo;</b> when you visit: <b>https://www.honigman.com/careers-business-professionals</b></p><p><i>Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination</i><b>.</b></p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60654</p>

Practice Assistant-Immigration

The University of Chicago

<div><div>Department</div>
BSD MED - Center for Health and the Social Sciences - Methods Core<div><br>
About the Department</div>
The Center for Health and the Social Sciences (CHeSS) provides the infrastructure to advance in-terdisciplinary research and training in health and social sciences at the University of Chicago. Housed under the Dean of the Biological Sciences Division's office, the Center attracts participation from across the University, including the Biological Sciences Division and Institute for Translational Medicine (ITM), Social Sciences Division, Physical Sciences Division, Booth School of Business, Harris School of Public Policy, Law School, Crown School of Social Work, Policy and Practice, Na-tional Opinion Research Center (NORC), and Argonne National Labs. The Center supports and promotes innovation and collaboration as well as excellence in research, scholarship and training. With 140 faculty associates from virtually all schools and divisions of the university, CHeSS serves as an incubator of ideas and supporter of research in health and the social sciences, sponsors sem-inars and workshops on campus, invites nationally-known scholars and policymakers to speak on a variety of topics, supports the writing and submission of grant applications and fundraising pro-posals, coordinates new research initiatives and projects, manages several training programs and provides expert research methods consultation during formative and operational phases of investiga-tions.<div><br>
Job Summary</div>
The Center for Health and the Social Sciences (CHeSS) seeks an entry-level Research Analyst to join our innovative Methods Core team. The CHeSS Methods Core provides expert statistical consulting services to investigators across the University, supporting impactful research in healthcare delivery and policy. The Research Analyst will utilize statistical programming skills in Stata, R, and SAS to perform advanced data management, analysis, and manipulation of large, complex datasets. Working under the guidance and supervision of senior staff members and faculty, the analyst will contribute to research related to healthcare economics, health services, and healthcare delivery sci-ence.<br>
<br>
The Research Analyst will work with large, complex data sources, specifically the Merative Mar-ketScan&reg; Research Databases, which are a key component of the CHeSS Methods Core&rsquo;s data holdings. Projects will involve collaboration with multiple leaders and investigators throughout all stages of project development, from study design and implementation to results reporting and manuscript preparation. The Research Analyst will also play an active role in supporting CHeSS&rsquo;s educational mission by participating in training activities, preparing lectures and workshop materials, and serving as a teaching assistant as needed. Additionally, the Research Analyst will provide partial effort to support some of CHeSS&rsquo;s administrative tasks, especially during the first year, while they build their analytical portfolio. These administrative tasks include processing financial transactions for the Center, managing facilities and office space and serving as high level liaison for Center related IT activities, among other responsibilities.<div></div><div>
Responsibilities</div><ul><li><div>
Conduct in-depth quantitative analyses for both internally and externally funded health services research projects, including observational studies and randomized controlled trials.</div></li><li><div>
Work with diverse data sources, such as claims data (including the Merative MarketScan&reg; Research Databases), surveys, administrative records, and electronic health records (EHRs), to evaluate health outcomes and identify opportunities for cost reduction among various patient populations.</div></li><li><div>
Prepare statistical analyses and summary measures, and generate detailed reports and presentations tailored to working teams, funders, and broader audiences.</div></li><li><div>
Develop impactful data visualizations to communicate key findings and insights clearly and effectively to stakeholders.</div></li><li><div>
Participate in training and educational activities, such as preparing teaching materials and serving as a teaching assistant as needed for the Summer Program in Outcomes Research Training.</div></li><li><div>
Support CHeSS administrative tasks, as needed. These tasks may include serving as a liaison between CHeSS and contacts in other units such as EVS, plant, and IT services; manage CHeSS space and equipment (phones, computers); triage emails sent to the CHeSS general account; support day-to-day financial transactions; help plan CHeSS events (i.e. summer social); serve as back up for staffing chess workshops and trainings.</div></li><li><div>
Maintains technical and administrative support for a research project.</div></li><li><div>
Maintains recruiting and scheduling research subjects; assisting with developing or amending study protocols; assisting with developing data collection tools; assisting with building databases; and providing general administrative support. Has general awareness in research techniques or methods, regulatory policies and procedures, and relevant scientific field.</div></li><li><div>
Performs other related work as needed.</div></li></ul><div><br>
Minimum Qualifications</div><div>
Education:</div>
Minimum requirements include a college or university degree in related field.<div><br>
Work Experience:</div>
Minimum requirements include knowledge and skills developed through &lt; 2 years of work experience in a related job discipline.<div><br>
Certifications:</div><div>
-</div><div></div><div>
Preferred Qualifications</div><div></div><div><div>
Education:</div><ul><li><div>
Bachelor's degree.</div></li></ul><div><br>
Experience:</div><ul><li><div>
Experience with research, data modeling, data analysis, and programming.</div></li><li><div>
Experience working with large and longitudinal health-related datasets.</div></li><li><div>
Knowledge of Stata.</div></li></ul><div></div><div>
Preferred Competencies</div><ul><li><div>
Excellent communication skills, both written and verbal.</div></li><li><div>
Excellent statistical and programming skills.</div></li><li><div>
Ability to work independently and collaboratively as part of a team.</div></li><li><div>
Motivation to explore and apply new technologies and methods to complex problems.</div></li><li><div>
Capacity to manage multiple projects simultaneously, prioritize competing objectives, and identify opportunities to work more efficiently.</div></li></ul><div></div><div>
Application Documents</div><ul><li><div>
Resume/CV (required)</div></li><li><div>
Cover Letter (required)</div></li></ul></div><div><div><div><div><div><div><div><div><br>
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.</div></div></div></div></div></div></div></div><div><br>
Job Family</div>
Research<div><br>
Role Impact</div>
Individual Contributor<div><br>
Scheduled Weekly Hours</div>
40<div><br>
Drug Test Required</div>
No<div><br>
Health Screen Required</div>
No<div><br>
Motor Vehicle Record Inquiry Required</div>
No<div><br>
Pay Rate Type</div>
Salary<div><br>
<br>
FLSA Status</div>
Exempt<div><br>
<br>
Pay Range</div>
$50,000.00 - $70,000.00<div>
The included pay rate or range represents the University&rsquo;s good faith estimate of the possible compensation offer for this role at the time of posting.</div><div><br>
Benefits Eligible</div>
Yes<div>
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the<div> </div><div>Benefits Guidebook</div><div>.</div></div><div><br>
Posting Statement</div><div>
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the <div>University's Notice of Nondiscrimination.</div></div><div></div><div><br>
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via <div>Applicant Inquiry Form.</div></div><div></div><div><br>
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.</div><div></div><div><br>
The University of Chicago's Annual Security &amp; Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: <div>http://securityreport.uchicago.edu</div>. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.</div></div>

Research Analyst

City of Chicago, IL

<div></div><div><div><b>Job Number:</b> <b>414612</b></div><div><div>
</div></div><div><b>
Description</b><div></div><p><br>
The City of Chicago Law Department is seeking an attorney for the position of Assistant Corporation Counsel Supervisor to lead attorneys in the Legal Information and Prosecutions (&ldquo;LIP&rdquo;) Division. This division represents the City in prosecuting municipal ordinance violations in the Circuit Court of Cook County and the Chicago Department of Administrative Hearings.</p><p>
The Assistant Corporation Counsel (ACC) Supervisor will report directly to the Chief Assistant Corporation Counsel in the Prosecution Group and work under the general supervision of the City Prosecutor. The ACC Supervisor will collaborate closely with various City departments and officials, including the Department of Buildings, the Department of Streets and Sanitation, and the Chicago Police Department.</p><p></p><p>
The ACC Supervisor will have supervisory responsibility over a range of matters, including but not limited to client counseling and training on municipal prosecution. The Supervisor will also handle all phases of litigation in their own cases, including preparing pleadings and motions of varying complexity, appearing in court and administrative hearings, conducting settlement conferences, and managing discovery. This role involves direct interaction with the public. Additionally, the ACC Supervisor will oversee Assistant Corporation Counsels in all phases of their assigned cases, training, and projects.</p><p></p><p><b>
Knowledge, Skills and Abilities:</b></p><p></p><p>
Ideal candidates will possess the following:</p><ul><li><p>
A minimum of three (3) years of experience in state and/or federal court;</p></li><li><p>
Superior research skills;</p></li><li><p>
Excellent logic skills and the ability to think, act, and prioritize quickly;</p></li><li><p>
Strong litigation skills, including trial experience;</p></li><li><p>
Exceptional client counseling and organizational skills;</p></li><li><p>
Superior communication skills (written/verbal);</p></li><li><p>
Demonstrates use of sound judgment;</p></li><li><p>
The ability to work well with others;</p></li><li><p>
The ability to communicate well with others including groups, judiciary and high-level officials;</p></li><li><p>
Demonstrates leadership ability and initiative on assigned tasks; and</p></li><li><p>
Demonstrates ability to organize, prioritize, monitor, and control workflow deadlines.</p></li></ul><p><b>
Preference may be given to candidates possessing the following:</b></p><ul><li><p>
At least three (3) years of experience handling matters involving governmental agencies.</p></li><li><p>
Experience in litigating on behalf of government agencies in state court and administrative hearings.</p></li><li><p>
Experience providing client counseling, including high level officials.</p></li><li><p>
Experience working with short deadlines.</p></li><li><p>
Experience working with the media.</p></li><li><p>
Experience supervising staff attorneys.</p></li></ul></div><div><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
Graduation from an American Bar Association accredited law school with a Juris Doctor degree</li><li>
Admission to the Illinois Bar (or eligible for admission on motion to the Illinois Bar pursuant to Illinois Supreme Court Rule 705), good standing with your state Attorney Registration &amp; Disciplinary Commission</li></ul><p>
Disclaimer - &quot;Accredited&quot; means any American law school that has passed and maintains the requirements of accreditation by the American Bar Association (www.americanbar.org).</p><p><b>
Mandatory Submission Terms</b></p><p>
You must submit an online application by <b>December 23, 2025</b> including the items listed below:</p><p></p><ul><li>
Cover letter that (1) includes the position title and job number as noted on the posting; and (2) specifically identifies how you meet the minimum qualifications and have the knowledge, skills, and abilities listed below;</li><li>
Resume;</li><li>
Law school transcript (official or unofficial);</li><li>
One writing sample; and</li><li>
Current printout of your attorney registration status from the Illinois ARDC website (or your admitted state bar's equivalent including your state Public Record of Discipline and Pending Proceedings).</li></ul><p>
NOTE: Please do not upload or send materials other than those specifically requested above.</p><p>
NOTE: Failure to submit all materials will result in your application not being considered for the position.</p><p></p><p>
Salary: $ 118,596.00 - 164,100.00 (salary is based on a variety of factors including experience and credentials)</p><p></p><p>
Click to view our generous benefits package</p><p></p><p>
For Information on our employees benefits please visit our benefits website at:</p><p>
https://www.chicago.gov/city/en/depts/fin/benefits-office.html</p><p></p><p>
For Information on our salary and title structure visit our classifications website at:</p><p>
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf</p><p>
NOTE REGARDING PUBLIC SERVICE LOAN FORGIVENESS: Working for the City of Chicago Department of Law may qualify you for loan forgiveness under the federal Public Service Loan Forgiveness Program. For detailed information, visit www.StudentAid.gov/publicservice or contact your federal loan servicer.</p><p>
NOTE: Candidates experiencing trouble uploading the required documents to our system may e-mail the documents to: DOL.Application@cityofchicago.org. However, uploading documents directly to your CAREERS applicant profile is our preferred method of receipt.</p><p>
NOTE: If you have questions, please contact the Department of Human Resources (312-744-4976) or DOL.Application@cityofchicago.org.</p><p>
Selection Requirements</p><p>
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.</p><p>
Evaluation</p><p>
Your initial evaluation will be based on the documents submitted. Applications must be submitted by the individual applicant. No second party applications will be accepted.</p><p>
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.</p><p>
Education &amp; Employment Verification: Please be advised that if you are selected to be hired, you must provide, upon request adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.</p><p>
Fair Chance Hiring Employer: The City of Chicago is committed to being a Fair Chance Hiring employer. We value applicants with diverse experiences, including those who have had prior contact with the criminal legal system. Having a criminal history, including prior incarceration, arrest(s), and/or conviction(s) does not automatically disqualify you from employment with the City of Chicago.</p><p>
If you receive a conditional offer of employment, the City will conduct a background check. The resulting report will be used to conduct an individualized assessment to determine if the nature of any prior conviction conflicts with the specific duties and responsibilities of the job for which you have been selected. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances.</p><p>
Residency Requirement: All employees of the City of Chicago must be actual residents of the City of Chicago as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.</p><p>
Reasonable Accommodation: If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 or disabilityaccommodations@cityofchicago.org. Please be prepared to provide information in support of your reasonable accommodation request.</p><p></p><p><br>
THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.</p><p></p><p><br>
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.</p><p></p><p><br>
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer. To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.</p><p></p><p><b><br>
City of </b><b>Chicago</b></p><p>
 Brandon Johnson<br>
Mayor</p></div><div><div><br>
</div></div><div><b>
Job Posting</b><b>:</b> Dec 3, 2025, 12:02:24 PM | <b>Closing Date (Period for Applying) - External</b>: Dec 23, 2025, 11:59:00 PM</div><div><b>
BU</b><b>:</b> 09 | <b>Salary</b><b>:</b> $118,596.00 - 164,100.00 <b>Pay Basis</b><b>:</b>Yearly</div></div>

Assistant Corporation Counsel Supervisor – Legal Information and Prosecutions Division

Optiver

<div><p>Optiver is seeking a <b>Procurement Operations Lead</b> to drive the evolution of our global procurement operations. This role will be pivotal in transforming how we manage spend, processes, data, and systems across all regions. You will lead a team responsible for ensuring seamless day-to-day operations, while also shaping a more efficient, data-driven, and AI-enabled procurement function.</p>
<p>
Procurement plays a critical role in enabling Optiver's business strategy &mdash; ensuring our teams have what they need, when they need it, at the right price and with the right controls. The Global Procurement Operations Lead will bring both strategic vision and operational rigor to strengthen this mission.</p>
<p><b>
What You'll Do:</b></p>
<p><b>
Global Leadership</b></p>
<ul>
<li>Lead and develop a distributed procurement operations team across regions, ensuring alignment, accountability, and operational excellence.</li>
<li>Serve as the global process owner for Procurement-owned processes in our S2P suite, partnering closely with our finance counterparts.</li>
<li>Partner closely with sourcing leaders, finance, AP, and legal to ensure processes and systems enable both agility and control.</li>
</ul>
<p><b>Operational Excellence</b></p>
<ul>
<li>Oversee the day-to-day execution of procurement operations globally, ensuring seamless purchasing, approvals, and payment processes.</li>
<li>Establish consistent global workflows and controls while allowing for regional flexibility.</li>
<li>Drive measurable improvements in process efficiency, automation, and policy compliance.</li>
</ul>
<p><b>Transformation &amp; Automation</b></p>
<ul>
<li>Lead global initiatives to modernize procurement operations through automation and AI-driven tools.</li>
<li>Evaluate and implement new technologies to improve speed, transparency, and stakeholder experience.</li>
<li>Embed a culture of continuous improvement and data-led decision making within the operations function.</li>
</ul>
<p><b>Data Integrity &amp; Reporting</b></p>
<ul>
<li>Ensure high-quality data across procurement systems, providing visibility into spend, supplier performance, and operational efficiency.</li>
<li>Design and deliver dashboards and reporting to enable smarter, faster business decisions.</li>
<li>Collaborate with data teams to ensure procurement information is accurate, integrated, and actionable.</li>
</ul>
<p><b>Cross-Functional Partnership</b></p>
<ul>
<li>Partner with Finance, AP, Legal, and Technology teams to improve process alignment and eliminate friction.</li>
<li>Act as the primary operational liaison between Procurement and the broader business.</li>
<li>Represent procurement operations in key governance and transformation forums.</li>
</ul>
<p><b>What you'll get:
</b></p><p>You'll join a culture of collaboration and excellence, surrounded by curious thinkers and creative problem-solvers. Motivated by a passion for continuous improvement, you'll thrive in a supportive, high-performing environment alongside talented colleagues, collectively tackling some of the toughest challenges in the financial markets.</p>
<p>
In addition, you'll receive:</p>
<ul>
<li>The opportunity to work alongside best-in-class professionals from over 40 different countries</li>
<li>Highly competitive compensation package including performance-based bonus structure</li>
<li>401(k) match up to 50%</li>
<li>Comprehensive health, mental, dental, vision, disability, and life coverage</li>
<li>25 paid vacation days alongside market holidays</li>
<li>Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more</li>
</ul>
<p><b>Who you are:</b></p>
<ul>
<li>Bachelor's degree in business, operations, finance, supply chain, or a related field</li>
<li>10+ years of experience in procurement, supply chain, or finance operations, with at least 3 years in leadership roles.</li>
<li>Proven experience managing high-performing teams across multiple regions or time zones.</li>
<li>Strong background in process transformation, automation, and digital enablement (AI or workflow automation experience a plus).</li>
<li>Demonstrated ability to scale operational functions and implement standardized global processes.</li>
<li>Deep understanding of procure-to-pay processes, supplier management, and financial controls.</li>
<li>Excellent stakeholder management, communication, and change leadership skills.</li>
<li>Tools experience preferred: Coupa, Databricks, or similar S2P and data analytics platforms.</li>
<li>Analytical, systems-oriented mindset with an ability to translate data into operational insight.</li>
</ul>
<p><b>Who we are:</b></p>
<p>
At Optiver, our mission is to improve the market by injecting liquidity, providing accurate pricing, increasing transparency and stabilizing the market no matter the conditions. With a focus on continuous improvement, we prioritize safeguarding the health and efficiency of the markets for all participants. As one of the largest market making institutions, we are a respected partner on 100+ exchanges across the globe.</p>
<p>
Our differences are our edge. Optiver does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, or other legally protected characteristics.</p></div>

Procurement Operations Lead

Malibu Condominiums

<p>The Assistant Engineer (SEIU Local 1) is responsible for assisting the Chief Engineer in maintaining the physical integrity of the property at all times and managing the safe and efficient operation of all building mechanical, plumbing, and control systems. Reviews and evaluates mechanical and plumbing specifications and drawings, as well as installations, ensuring system functionality, maintainability, and accessibility. Provides technical advice to the Board of Directors, management, staff, and outside consultants regarding the design, installation, operation, and repair of building and in-unit systems. This position ensures that all mechanical and plumbing distribution systems, building utilities, environment, and equipment are maintained and operated properly, in compliance with industry standards and applicable building codes, thereby ensuring a safe and secure environment for residents, visitors, and staff.</p><p>The Assistant Engineer should consistently demonstrate inclusiveness, respect, initiative, collaboration, innovation, and accountability. They will aim to deliver excellent service in their duties and always follow safe work practices and safety rules.</p><p><b>Working Conditions:</b></p><p>Must be a member of the SEIU Local 1 (Residential Division), or join within 30-60 days after the start of employment. Must have the physical ability to lift and maneuver heavy weights, climb and descend ladders, and work in hot or cold weather conditions. Ability to work safely at heights on ladders and lifts. Dexterity is required for using tools and handling materials. Work schedule is a five-day week, but availability and the ability to respond to irregularities during evenings and weekends are necessary to ensure 24/7 coverage.</p><p>It is the duty of the Assistant Engineer to follow all directives given by the Chief Engineer, Community Association Manager, Regional Manager, and/or Facilities Operations Manager. The Assistant Engineer reports directly to the Chief Engineer and Community Association Manager.</p><p><b>Job Type:</b> Full-Time with 24/7 availability</p><p><b>Responsibilities:</b></p><p>&middot; Plans, directs, and coordinates maintenance operations of building plumbing, heating, ventilation, air conditioning systems, and ancillary infrastructure to meet the established annual budget.</p><p>&middot; Organizes work for planned and unscheduled maintenance tasks directed to building maintenance staff for efficient and effective performance while ensuring that adequate staff are available to respond to irregularities and/or emergencies.</p><p>&middot; Have a working knowledge of the building and its mechanical systems. Be able to take appropriate remediation action in an emergency.</p><p>&middot; Conduct weekly/daily inspections of the property, including but not limited to grounds, building systems, roof, elevator rooms, maintenance shops, storage rooms, common areas, building exteriors, and work order productivity. Note deficiencies observed during inspections and assign team members with a proposed plan of action and follow-up for completion within a specific time frame.</p><p>&middot; Effectively interacts with staff and maintains good order and discipline among personnel consistent with building policies, initiating commendatory or corrective action as appropriate.</p><p>&middot; Ensure that maintenance and janitorial team members are trained and competent in their job duties.</p><p>&middot; Interviews and recommends hiring or promotion of qualified staff, and performs annual employee assessments of subordinate personnel.</p><p>&middot; Prepares written and oral reports on the condition, renewal needs, and routine maintenance of facilities, components, and related activities, including post-incident summaries and root cause analyses.</p><p>&middot; Review practices and priorities of maintenance and repair at the property daily.</p><p>&middot; Identifies and recommends employee safety, technical, soft-skill training, and professional development opportunities as required to ensure optimum performance and development.</p><p>&middot; Estimates mechanical and plumbing-related project work scope, budgets, and timelines. Collaborates with the Community Association Manager to negotiate contracts and maintenance agreements with third-party vendors.</p><p>&middot; Participates in design and construction reviews for capital projects.</p><p>&middot; Attend trainings and meetings to maintain knowledge on changes and requirements in pertinent fields</p><p>&middot; Ensure that sites are inspected and remain in compliance with city and state regulations, as well as health and safety requirements.</p><p>&middot; Effectively interacts with Residents and the Board of Directors.</p><p>&middot; Provide technical expertise, information, and assistance to the Community Association Manager in the formulation, development, and implementation of policies and procedures.</p><p>&middot; Other duties as assigned</p><p><b>Minimum Qualifications:</b></p><p>&middot; Minimum of a GED and Union Classes.</p><p>&middot; Minimum five years supervisory experience in planning, directing, and coordinating the maintenance of building systems and equipment.</p><p>&middot; Understand principles and practices of administration, supervision, and training. Interpret, apply, and explain rules, regulations, policies, and procedures.</p><p>&middot; Working knowledge of computers and automated systems.</p><p><b>Required Skills:</b></p><p>&middot; Excellent written and oral communication skills.</p><p>&middot; Exceptional customer relationship skills and the ability to establish effective working relationships in a diverse environment.</p><p>&middot; Demonstrated leadership skills and ability to motivate work groups toward defined and agreed-upon common goals effectively.</p><p>&middot; Comprehensive knowledge of tools, instruments, methods, and standard trade/safety practices about mechanical, electrical, and plumbing.</p><p>&middot; Ability to perform calculations applicable to the field of experience</p><p>&middot; Receptive to feedback, eager to learn, committed to continuous improvement.</p><p>&middot; Helpful, respectful, approachable, and team-oriented.</p><p>&middot; Ability to build strong working relationships and foster a positive work environment.</p><p>&middot; Seeks to promote collaboration through trust, mutual respect, and shared goals.</p><p>&middot; Balances listening and speaking, communicates clearly and accurately, and keeps others informed.</p><p>&middot; Incorporates health and safety precautions into daily activities.</p><p>&middot; Works effectively in an environment where parameters may change daily, adjusting behavior to meet the needs of different people and situations.</p><p>&middot; Proficient in using multiple software programs independently, including Microsoft Office applications such as Word, Excel, and Outlook, as well as BuildingLink.</p><p>&middot; Proficiency with mobile devices, including Apple or Android.</p><p><b>Preferred Skills:</b></p><p>&middot; Facilitates open and effective communication, cooperation, and teamwork within and outside of one&rsquo;s own team.</p><p>&middot; Plans ahead, manages time well, and arrives on time</p><p>&middot; Familiarity with zone maintenance models.</p><p>&middot; Recommends improvements and opportunities to increase efficiency and reduce costs.</p><p>&middot; Analytical skills, including critical thinking, decision making, troubleshooting, problem solving, reading, and interpreting technical drawings.</p><p>&middot; Prior Assistant Engineer experience.</p><p>Job Type: Full-time</p><p>Pay: $35.78 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Assistant Engineer

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