court secretary

DeKalb County, GA

<div><p><b>LEGAL SECRETARY
</b><br>
Job Code: 03045 Salary Grade: 11 FLSA: Nonexempt Salary Range: $40,609 - $65,381<br>
<br>
</p><p><b>Purpose of Classification:
</b><br>
The purpose of this classification is to perform routine and specialized clerical and secretarial tasks in support of assigned attorneys.<br>
<br>
</p><p><b>Essential Functions:
</b><br>
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
</p><p>Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
</p><p>Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports.
</p><p>Distributes documentation between department/staff members and internal/external individuals/agencies, including but not limited to handling of paper and electronic court filings; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
</p><p>Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed.
</p><p>Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes.
</p><p>Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; may meet with potential clients and review financial affidavits; responds to questions or complaints; researches problems/complaints; and initiates problem resolution.
</p><p>Answers incoming telephone calls; communicates with the general public, visitors, County staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
</p><p>Relieves assigned staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; keeps staff informed of significant matters, messages, documentation, or other information.
</p><p><b>Minimum Qualifications:
</b><br>
Associate degree in Administrative Professional or related field; one year of experience in providing administrative support in a court or legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
<br>
<b>Specific License or Certification Required: </b>Must possess and maintain a valid Georgia driver&rsquo;s license.</p></div>

Legal Secretary

State of Arizona

<div><div><p>INDUSTRIAL COMMISSION</p>
<p><i>Are you ready to work for an exceptional state agency that works to protect the life, health, safety, and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day</i></p>
</div><p><b>Legal Secretary 1</b></p>
<p>Job Location:
</p><div><p>Administrative Law Judge</p>
<p>
800 W Washington St.</p>
<p>
Phoenix, AZ 85007</p>
</div>
<p>Posting Details:
</p><div><p>Hourly Range: $18.00 - $20.00<br>
</p><p>Grade: 15<br>
</p><p>Closing Date: January 13, 2026</p>
</div><p>Job Summary:
</p><div><p>The purpose of this Legal Secretary I position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division. This position assists with maintaining the electronic judicial docket in specialized legal areas including Worker&rsquo;s Compensation and other areas within the jurisdiction of the Industrial Commission.</p><br>
<p><i>
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.</i></p>
<p><i>
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State&rsquo;s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.</i></p>
</div>
<p>Job Duties:
</p><div><p><b>Essential Duties and Responsibilities include but are not limited to:</b></p><div><br>
<ul><li>Prepares and serves judicial Notices, Decisions, Awards, Orders, Subpoenas, correspondence, etc., while using proper format and legal style, as directed; maintains/updates case management and hard copy hearing files and records; and transfers files to the ALJ portal and closes case files, as directed.
</li><li>Organizes, schedules, reconciles and monitors the ALJ docket; coordinates judicial calendars with litigants and witnesses for accurately scheduled hearings; contacts expert and lay witnesses and prepares subpoenas for attendance at hearings; and arranges for attendance of court reporters, interpreters and all other individuals necessary for full and fair hearings. List</li><li>Answer and screen all incoming phone calls from the internal and external customers regarding workers&rsquo; compensation and other cases pending in the ALJ Division and route the customer to the appropriate Agency personnel; timestamp all incoming correspondence, documents and faxes, evaluate and prioritize, then route to proper individuals. Monitors the ALJ Division Case Information System (ALJ Portal) daily.
</li><li>Retrieve and prepare files for inspection by parties or attorneys; collect and process outgoing mail; schedule hearing rooms and confirm service of court reporters and interpreters for hearings; and create, publish and update the division-wide daily hearing calendar. Ensure that office equipment is working properly and initiate procedures for repairs.</li></ul></div></div><br>
<p>
Knowledge, Skills &amp; Abilities (KSAs):
</p><div><div><b>Knowledge in:</b><br>
<ul><li>Establishes office policies sufficient to monitor timelines and work assignments, such that deadlines are met.
</li><li>Techniques in screening incoming correspondence, telephone calls and dealing with the public. Arizona Worker's Compensation laws, rules and legal principles.</li><li>Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence. general law office or judicial office policies and procedure for legal case management and legal docket management.</li><li>Windows, Outlook, Word, and Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers.</li><li>English grammar and usage, as well as legal and medical terminology sufficient to efficiently prepare judicial orders, decisions and correspondence.</li></ul><br>
<b>
Skills in:</b><br>
<ul><li>Excellent customer service skills;
</li><li>Strong typing skills, word processing, and proof reading skills;</li><li>Strong oral and written communication skills; and</li><li>Analytical problem-solving skills.</li></ul><br>
<b>
Ability to:</b><br>
<ul><li>Organize and coordinate work assignments and meet deadlines.</li><li>Complete a heavy workload with a high level of accuracy and efficiency.</li><li>Understand ALJ case management transaction histories and provide information on complicated transaction scenarios.</li><li>Effectively and accurately use legal case management computer systems and computer portals.</li><li>Recognize and engage those with different backgrounds, characteristics and perspectives in order to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.</li></ul></div></div><br>
<p>
Selective Preference(s):
</p><div><p>Working knowledge of Arizona Workers' Compensation claims processing procedures, including the hearing process. Experience working with judicial case management systems. Secretarial and/or office training courses: and on the job training (1year).</p>
</div>
<p>Pre-Employment Requirements:
</p><div><p><i>All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).</i></p>
</div>
<p>Benefits:
</p><div><p>The Arizona Department of Administration offers a comprehensive benefits package to include:
<br>
Sick leave<br>
Vacation with 10 paid holidays per year<br>
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).<br>
Health and dental insurance<br>
Retirement plan<br>
Life insurance and long-term disability insurance<br>
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance</p><br>
<p><i>
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.</i></p><br>
<p></p>
</div>
<p>Retirement:
</p><div><p>You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.</p>
</div>
<p>Contact Us:
</p><div><p>If you have any questions please feel free to contact Human Resources at HR@AZICA.GOV or 602.542.5559 for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.</p></div></div>

Legal Secretary 1

Grimm Vranjes & Greer

<p><b>Litigation Secretary</b><br/>A well-established civil litigation firm located in downtown is seeking an experienced Litigation Secretary to join our team.</p><p><b>Position Overview:</b><br/>The ideal candidate will have solid experience as a litigation legal secretary and be comfortable supporting attorneys with all aspects of civil litigation, including court filings (state and federal), trial preparation, and case management. This position requires strong organizational skills, keen attention to detail, and the ability to work both independently and as part of a collaborative team.</p><p><b>Key Responsibilities:</b></p><p>&middot; Prepare, proofread, and file legal documents with state and federal courts, including e-filing.</p><p>&middot; Assist attorneys with all phases of trial preparation, including preparing, revising and finalizing court documents, preparing exhibits, witness lists, trial binders, and coordinating with clients and experts.</p><p>&middot; Manage attorney calendars, schedule depositions, hearings, and meetings, and ensure deadlines are met.</p><p>&middot; Transcribe dictation and draft correspondence, pleadings, and discovery.</p><p>&middot; Maintain and organize physical and electronic case files using the Firm&rsquo;s document management system.</p><p>&middot; Communicate professionally with clients, courts, and opposing counsel.</p><p><b>Required Skills and Qualifications:</b></p><p>&middot; Minimum of 5 years&rsquo; experience as a litigation secretary supporting civil litigation attorneys.</p><p>&middot; Strong working knowledge of Worldox, NetDocs or other DMS.</p><p>&middot; Excellent knowledge of California Civil Procedure and Court Rules.</p><p>&middot; Experience with e-filing in both State and Federal Courts.</p><p>&middot; Trial preparation experience.</p><p>&middot; A strong ability to schedule meetings with clients, experts, attorneys and co-counsel, including court appearances.</p><p>&middot; Excellent grammar, proofreading and organizational skills.</p><p>&middot; Ability to prioritize tasks, manage multiple deadlines, and maintain accuracy under pressure.</p><p>&middot; High level of discretion and professionalism in handling confidential information.</p><p>&middot; Proactive, detail-oriented, and able to work independently with minimal supervision.</p><p>&middot; Knowledge of Microsoft Office 365</p><p>Pay: $25.00 - $42.00 per hour</p><p>Expected hours: 37.5 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>civil litigation: 5 years (Required)</li></ul><p>Work Location: In person</p>

Prosecuting Attorneys Association of Michigan

<p></p><div><div><p>Position Information</p>
<p><b>
Agency Level:</b> State</p>
<p><b>
Agency:</b> Attorney General&rsquo;s Office</p>
<p><b>
Job Title:</b> Legal Secretary 7-9</p>
<p><b>
Job Reference/ID Number:</b> 1101-25-080</p>
<p><b>
Work Location:</b> Various, MI</p>
<p><b>
Department:</b> Financial Crimes Division</p>
<p><b>
Salary: </b>$23.22 &ndash; $32.20 Hourly</p>
<p><b>
Position:</b> Full-Time</p>
<p><b>
Posting Date:</b> 12/17/2025</p>
<p><b>
Application Deadline:</b> 01/04/2026</p>
<p>
Job Description</p>
<p><b>
Job Overview:</b></p>
<p>
This position provides experienced legal secretary services to litigation attorneys in the Financial Crimes Division&rsquo;s Child Support Unit in the Department of Attorney General.</p>
<p><b>
Responsibilities and Duties:</b></p>
<p>
This position requires considerable knowledge and expertise to proficiently prepare and finalize legal pleadings for filing with the various state and federal courts. This position also performs a wide variety of other legal secretarial duties, including coordinating attorney schedules for attendance at court hearings for a high-volume caseload, and communicating efficiently and courteously with defense attorneys, victims, and witnesses on the phone and via email.</p>
<p><b>
Minimum Qualifications:</b></p>
<p>
Education<br>
 Educational level typically acquired through completion of high school.</p>
<p>
Experience<br>
 Legal Secretary 7<br>
 Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.</p>
<p>
Legal Secretary E8<br>
 Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year involving legal secretarial practices equivalent to a Legal Secretary 7.</p>
<p>
Legal Secretary 9<br>
 Four years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a Legal Secretary 7 or one year equivalent to a Legal SecretaryE8.</p>
<p><b>
Application Instructions:</b></p>
<p>
Please attach a cover letter, resume, and official college transcripts (if applicable) to your application.
</p><p>Please note: Applicants may be screened out for failure to attach the required resume, cover letter and transcripts to their application.</p>
<p><b>
Apply Here:</b> https://www.governmentjobs.com/careers/michigan/jobs/5174148/legal-secretary-7-9-financial-crimes-division?department%5B0%5D=Attorney%20General&amp;sort=PostingDate%7CDescending&amp;pagetype=jobOpportunitiesJobs</p>
<p><b>
Additional Information:</b></p>
<p>
Accommodations<br>
 If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.</p></div></div>

Legal Secretary 7-9 – Attorney General’s Office

Cooley LLP

<div><div>Litigation Secretary</div><div></div><div>
Cooley is seeking a Litigation Secretary in our San Diego office.</div><div></div><div>
Position summary: The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following:</div><div></div><div>
Position responsibilities:</div><ul><li> Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes</li><li> Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.</li><li> Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members</li><li> Communicate with docket department for all litigation related deadlines</li><li> Redline documents using Litera program</li><li> Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service</li><li> Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules</li><li> Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas</li><li> Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing</li><li> Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)</li><li> Coordinate and request court reporters and videographers for depositions and court hearings</li><li> Assist with deposition exhibits preparation</li><li> Assist, draft, and coordinate service of subpoenas</li><li> Proofread documents</li><li> Conduct basic legal research</li><li> Assist with documents to DocuSign</li><li> Handle all incoming telephone calls and placement of outgoing calls in a professional manner</li><li> Maintain good client relationships for attorneys</li><li> Enter time using Intapp daily</li><li> Assist other team timekeepers, as needed</li><li> Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters</li><li> Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines</li><li> Assist with requesting conference rooms for various client meetings and depositions</li><li> Copy documents that are not appropriate to send to the Copy Center</li><li> Make travel arrangements, adhering to the firm&rsquo;s Travel Policy</li><li> Review, distribute and process prebills</li><li> Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses</li><li> All other duties as assigned or required</li></ul><div></div><div>
Skills and experience:</div><div>
Required:</div><ul><li> After orientation at Cooley, exhibit proficiency in iManage and other firm applications</li><li> Available to work overtime, as required</li><li> Proficiency in Microsoft Office Suite</li><li> Keep abreast of court rules and procedures and understand legal terminology</li><li> Previous litigation secretarial experience</li></ul><div>
Preferred:</div><ul><li> Bachelor&rsquo;s degree</li><li> IP litigation experience</li></ul><div></div><div>
Competencies:</div><ul><li> Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule</li><li> Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary</li><li> Demonstrate initiative, diplomacy, and tact</li><li> Possess excellent written, communication and proofreading skills with attention to detail</li><li> Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others</li><li> Reliable, committed, and punctual</li></ul><div></div><div>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.</div><div></div><div>
EOE.</div><div></div><div>
The expected hourly pay range for this position with a work schedule of 40 hours per week is $32.00 - $47.00 ($66,560.00 - $97,760.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.</div><div></div><div>
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div></div>

Litigation Secretary

Structure Law Group, LLP

<p>Century City Business Litigation Law Firm seeks a Litigation Legal Secretary. We are a family-friendly firm and enjoy what we do while also delivering the highest quality work product to our clients.</p><p><b>Requirements: The ideal candidate should have experience as a litigation legal secretary. The candidate should have many of the following:</b></p><ul><li>Strong attention to detail and ability to follow instructions.</li><li>Excellent writing and proofreading skills.</li><li>Friendly and easygoing personality with a &ldquo;get-it-done&rdquo; work ethic.</li><li>Knowledge of state and federal court rules, calendaring, and filing procedures.</li><li>Proficiency in Microsoft Office (including Word, Outlook and Excel) and electronic documents.</li><li>Strong multi-tasking skills to work on a variety of assignments for several attorneys.</li><li>Ability to work efficiently and meet deadlines.</li></ul><p>Examples of daily tasks include supporting litigation legal practices, filing in state and federal courts, assisting with propounding and responding to discovery, drafting letters, and calendaring.</p><p>If interested in the position, please submit a resume, cover letter and your salary requirements.</p><p><b>Job Type:</b> Full-time</p><p><b>Benefits:</b></p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p><b>Schedule:</b></p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p><b>Work Location:</b> In person</p><p>Job Type: Full-time</p><p>Pay: $27.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Litigation Legal Secretary

Cohen Williams LLP

<p>Cohen Williams LLP is looking for a Legal Secretary to join our amazing firm! An outstanding candidate must be professional, friendly, efficient, loyal, discreet, organized, and able to work independently with our clients and fellow members of the firm.</p><p>Learn more about us: https://www.cohen-williams.com/</p><p><b>Employment type:</b></p><ul><li>Full time, 40 hours per week</li><li>8:00am-5:00pm, Monday through Friday</li></ul><p><b>Work location:</b></p><ul><li>Remote but must reside within 90 minutes of downtown Los Angeles</li></ul><p><b>Responsibilities include but are not limited to:</b></p><ul><li>Providing a high level of customer service</li><li>Set up macros, database folders</li><li>Calendaring/docketing</li><li>Word and PDF and in proper naming convention</li><li>Maintaining electronic court clips/database files</li><li>Maintaining Master Case List and Conflicts List/Calendar</li><li>Uploading discovery</li><li>Organizing/tracking fee agreements/expert agreements and preparing drafts of same</li><li>Finalizing filings, correspondence, and discovery productions</li><li>Cite checking</li><li>Proofreading</li><li>PDF-ing/attaching exhibits</li><li>Affixing e-signatures</li><li>Bates-stamping</li><li>Filing and serving pleadings</li><li>Mailing/E-mailing/Shipping case-related documents (e.g., discovery or correspondence)</li><li>Scheduling state court hearings, VTCs, Court Calls</li><li>Calling courts/clerk&rsquo;s office re filing and procedures</li><li>Ordering transcripts/state court documents</li><li>Handling notices of appearance and pro hac vice applications (including certificates of good standing and ECF registrations)</li><li>Assisting recruiting team with recruiting functions</li><li>Notetaking at firm meetings (when necessary)</li><li>Creating shell pleadings/inputting information into Macros/Templates</li><li>Creating shell engagement letters</li><li>Performing other related tasks as assigned</li></ul><p><b>Qualifications:</b></p><ul><li>Proficiency in Google Suite and Microsoft Office Suite</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail</li><li>Great organizational skills</li><li>Positive attitude</li><li>Strong computer skills/troubleshooting</li></ul><p><b>Benefits:</b></p><ul><li>Health, Dental, and Vision insurance</li><li>401(k)</li><li>Paid time off</li></ul><p><b>Education:</b></p><ul><li>Bachelor&rsquo;s degree (Preferred but not required)</li></ul><p><b>Experience:</b></p><ul><li>8+ years of litigation is required (civil and criminal is preferred)</li></ul><p>Job Type: Full-time</p><p>Pay: $105,000.00 - $115,000.00 per year</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Work Location: Remote</p>

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1335 court secretary jobs NEAR_ME

Legal Secretary

Legal Secretary 1

Legal Secretary

Legal Secretary 7-9 – Attorney General’s Office

Litigation Secretary

Litigation Legal Secretary

Legal Secretary