project manager

construction manager

sales coordinator

office administrator

document controller

document control coordinator

Royal Smart Properties

We are seeking a reliable and detail-oriented Document Controller / Contract &amp; Admin Coordinator to manage contracts, client accounts, and administrative processes. The role will serve as the primary point of contact for existing clients, ensuring smooth handling of renewals, payments, documentation, and issue resolution, while also supporting tender submissions and internal reporting.Key Responsibilities<ul><li>Contract Management: Handle renewals for B2B and B2C clients (40&ndash;50 active contracts), prepare documentation, and ensure timely completion.</li><li>Client Case Handling: Act as the first contact for complaints or service issues, coordinate with Managers/Operations, and ensure resolution.</li><li>Payments &amp; Accounts: Monitor client payments, update records, and escalate overdue balances.</li><li>Document Control: Review contracts and related documents before management approval; maintain accurate filing systems and digital records.</li><li>Tender Coordination: Track tender portals, prepare initial submissions, and liaise with Sales Executives for timely bidding and closure.</li><li>Client Communication: Serve as the bridge between clients and internal teams, ensuring clear and professional communication.</li><li>Reporting: Prepare regular reports on renewals, payments, client cases, and tender activities for management.</li><li>Administrative Support: Assist Sales and Operations with documentation, filing, and data entry as required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years&rsquo; experience in document control, contracts administration, or client account management (preferably in transport, logistics, or service industry).</li><li>Strong knowledge of contract documentation, tender processes, and payment follow-ups.</li><li>Excellent organizational skills with attention to detail and accuracy.</li><li>Proficient in MS Office, ERP systems, and online tender portals.</li><li>Strong communication and interpersonal skills with the ability to manage multiple stakeholders.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Document Controller

Zutari

<div>
 
 Description
 
 
 
 
 Zutari: Co-Creating an Engineered Impact
 
 
 
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 
 
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 
 
 
 Who We Are Looking For
 
 
 
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 
 
 
 About The Role
 
 
 
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
 </li>
 <li>
 Develop, document, and communicate the document control plan to project stakeholders.
 </li>
 <li>
 Ensure full compliance with document control standards and governance.
 </li>
 <li>
 Support team members by guiding them through document control procedures and best practices.
 </li>
 <li>
 Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
 </li>
 <li>
 Ensure consistent document formatting, numbering, revision control, and workflow tracking.
 </li>
 <li>
 Coordinate document distribution, reviews, and approvals internally and externally.
 </li>
 <li>
 Maintain up-to-date document registers and ensure traceability through electronic audit trails.
 </li>
 <li>
 Monitor contractor, vendor, and supplier documentation and maintain accurate records.
 </li>
 <li>
 Prepare regular reports on documentation status and project deliverables.
 </li>
 <li>
 Support project closeout by preparing high-quality handover documentation.
 </li>
 <li>
 Manage drawing issuance and assist with quality audits and compliance checks.
 </li>
 <li>
 Uphold document integrity and version control under tight timelines and shifting priorities.
 
 
 
 </li>
 </ul>
 
 Minimum Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
 </li>
 <li>
 Strong command of English (written and verbal) is essential.
 </li>
 <li>
 Solid understanding of project and document control principles and systems.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
 </li>
 <li>
 Willingness and ability to work on-site full time, based at the project location
 
 
 
 </li>
 </ul>
 
 Desirable Qualifications
 
 
 
 <ul>
 <li>
 Degree in Business Administration, Project Management, or related field.
 </li>
 <li>
 Previous experience in administrative, data entry, or document coordination roles.
 </li>
 <li>
 Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
 
 
 
 </li>
 </ul>
 
 Key Competencies &amp; Attributes
 
 
 
 <ul>
 <li>
 Strong organizational skills and attention to detail, with the ability to multitask across projects.
 </li>
 <li>
 Team-oriented with excellent interpersonal and communication skills.
 </li>
 <li>
 Self-motivated, accountable, and capable of working independently.
 </li>
 <li>
 Solution-focused and analytical thinker with a proactive approach to challenges.
 </li>
 <li>
 Able to communicate effectively with technical and non-technical stakeholders.
 </li>
 <li>
 Demonstrates cultural sensitivity and adaptability in a diverse workplace.
 </li>
 <li>
 Commitment to workplace safety and continuous improvement.
 
 
 
 </li>
 </ul>
 
 
 We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
 
 
</div>

M I R A CONSTRUCTION L.L.C

<div>
 We are seeking a detail-oriented and organised Document Controller to manage and control all documentation related to construction projects. The ideal candidate will be responsible for receiving, tracking, and distributing documents, ensuring all project records are accurate, up-to-date, and properly filed.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Receive, register, and file incoming and outgoing project documents
 </li>
 <li>
 Ensure proper document control for construction drawings, correspondence, submittals, RFIs, and contracts
 </li>
 <li>
 Maintain updated records of all approved documents and drawings
 </li>
 <li>
 Distribute documents to the relevant teams and stakeholders in a timely manner
 </li>
 <li>
 Support project teams with document retrieval and tracking
 </li>
 <li>
 Ensure document versions and formats are maintained in compliance with company standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Minimum 4-5 years of experience as a Document Controller in a construction company in UAE
 </li>
 <li>
 Experienced in Microsoft Office and document control software
 </li>
 <li>
 Strong organisational skills and attention to details
 </li>
 <li>
 Good communication skills in English
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary;
 </li>
 <li>
 Official UAE employment status;
 </li>
 <li>
 Comprehensive medical insurance coverage;
 
 
 </li>
 </ul>
 
 Note: If your resume aligns with our requirements, our recruitment team will reach out to you for an initial interview. If, for any reason, your application is not selected, we sincerely appreciate your interest in joining Mira Construction We carefully consider all applications and will contact the most suitable candidates for an interview with our recruitment team and, subsequently, an interview with the Mira Group Founder. Thank you for considering a career with us.
 
</div>

Document Controller (Construction)

Egis

<div>
 
 Company Description
 
 
 
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
 
 
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 
 
 
 Job Description
 
 
 
 We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai, United Arab Emirates. As a key member of our organization, you will be responsible for managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.
 
 
 <ul>
 <li>
 Establish and maintain a comprehensive document control system for all project-related documents
 </li>
 <li>
 Receive, log, and distribute incoming and outgoing documents in a timely manner
 </li>
 <li>
 Ensure all documents are properly filed, stored, and easily retrievable
 </li>
 <li>
 Maintain and update document registers, databases, and archives
 </li>
 <li>
 Implement and monitor document control procedures and workflows
 </li>
 <li>
 Collaborate with project teams to ensure proper document version control and revision management
 </li>
 <li>
 Conduct regular audits to ensure compliance with document control procedures
 </li>
 <li>
 Train and support team members on document control processes and systems
 </li>
 <li>
 Assist in the implementation and maintenance of electronic document management systems
 </li>
 <li>
 Prepare and distribute reports, presentations, and other project-related materials
 </li>
 <li>
 Stay up-to-date with industry standards and local regulations in Dubai, UAE
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Information Management, or related field
 </li>
 <li>
 8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries
 </li>
 <li>
 Proficiency in using EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Strong knowledge of document control processes, best practices, and industry standards
 </li>
 <li>
 Excellent organizational and time management skills with keen attention to detail
 </li>
 <li>
 Ability to work efficiently in a fast-paced environment and manage multiple priorities
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Experience with database management and data entry
 </li>
 <li>
 Familiarity with filing and archiving systems
 </li>
 <li>
 Document Control certification (e.g., IDCA) preferred
 </li>
 <li>
 Knowledge of relevant industry regulations and standards, including those specific to Dubai, UAE
 </li>
 <li>
 Strong problem-solving skills and ability to work both independently and as part of a team
 </li>
 <li>
 Adaptability to changing project requirements and deadlines
 
 </li>
 </ul>
</div>

Senior Document Controller

ARCO Turnkey Solutions

<div>
 
 We are seeking a highly organized and detail-oriented MEP Document Controller to join our team. The ideal candidate will have at least 2 years of experience handling documentation specifically for MEP projects in the UAE. You will be responsible for managing, organizing, and maintaining all project documentation and ensuring smooth communication between all project stakeholders.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage, receive, review, register, and distribute all project-related documents including drawings, specifications, reports, submittals, and correspondence specific to MEP works.
 </li>
 <li>
 Maintain and control document filing systems both electronically and physically, ensuring easy retrieval and proper archiving.
 </li>
 <li>
 Monitor and track the status of documents, including revision controls and version histories, ensuring compliance with project requirements and standards.
 </li>
 <li>
 Ensure timely submission and distribution of documents to relevant project teams, subcontractors, and clients.
 </li>
 <li>
 Coordinate with the project team, consultants, contractors, and vendors for document exchanges and approvals.
 </li>
 <li>
 Use document management systems (such as Aconex, SharePoint, ProjectWise, or similar) for uploading, indexing, and managing project files.
 </li>
 <li>
 Assist in preparing and submitting documentation for internal and external audits.
 </li>
 <li>
 Ensure compliance with UAE local regulations and company policies related to document control.
 </li>
 <li>
 Support project teams with documentation requests and help maintain communication logs.
 </li>
 <li>
 Generate periodic reports on document status, outstanding approvals, and pending actions for project management.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Minimum 2 years of experience as a Document Controller in MEP projects within the UAE construction industry.
 </li>
 <li>
 Strong knowledge of MEP systems and terminology (Mechanical, Electrical, Plumbing).
 </li>
 <li>
 Proficient with document management software such as Aconex, SharePoint, ProjectWise, or equivalent.
 </li>
 <li>
 Excellent computer skills including MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Knowledge of drawing control, document numbering systems, and revision management.
 </li>
 <li>
 Good communication and interpersonal skills to liaise effectively with multidisciplinary teams.
 </li>
 <li>
 Highly organized, detail-oriented, and able to handle multiple tasks simultaneously.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Familiarity with UAE construction industry standards, safety, and quality requirements is a plus.
 </li>
 </ul>
 
 
 Preferred:
 
 
 <ul>
 <li>
 Diploma or Degree in Engineering, Architecture, or related field is an advantage but not mandatory.
 </li>
 <li>
 Experience in large-scale MEP projects within the UAE is preferred.
 </li>
 </ul>
 
 
</div>

MEP Document Controller

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
AECOM are looking for a Document Controller to join their team in the Dubai office.
Role &amp; Responsibilities<ul><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>
May revise system or schedule as required to ensure timely approvals and distribution.</li><li>
Ensures changes to document in a timely fashion in order to meet set deadlines.</li><li>
Responsible for coordination with other parties to make sure document edits are made and proofed.</li><li>
Tracks and keeps records of documents.</li><li>
Follows standardized procedures but may have to use discretion to complete project.</li><li>
Ensures document tracking and production system is maintained.</li><li>
Prepares and maintains a document control system for all forms of documentation.</li><li>
Makes copies of drawing for production and other company employees.</li><li>
Assures that all completed documents have been signed-off by the appropriate personnel.</li><li>
Distributes copies of documents to the appropriate personnel.</li><li>
Implements and follows company quality assurance program procedures.</li></ul> 

Qualifications 
Qualifications<ul><li>
Bachelor's degree in Business Administration, Information Management, or a related field</li><li>
Minimum of 5 years of overall experience in document control, with at least 3 years of experience in the UAE</li><li>
Proficiency in document management systems and databases</li><li>
Advanced skills in Microsoft Office Suite, particularly Excel and SharePoint</li><li>
Strong attention to detail and excellent organizational skills</li><li>
Ability to work efficiently under pressure and meet deadlines</li><li>
Excellent communication skills, both written and verbal</li><li>
Experience in conducting system audits and preparing compliance reports</li><li>
In-depth knowledge of industry-standard document control practices and procedures</li><li>
Familiarity with local regulations and standards in Abu Dhabi</li><li>
Ability to work collaboratively in a multicultural team environment</li><li>
Adaptability to new technologies and software related to document management</li><li>
Strong problem-solving skills and proactive approach to improving document control processes</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

edari

<div>
 
 We are looking to hire a
 
 Document Controller
 
 who will be responsible for tracking, updating, and maintaining various documents&mdash;including functional documents, correspondence, agreements, construction drawings, and project submittals&mdash;for our
 
 semi-government
 
 client based in
 
 Dubai, UAE
 
 , one of the largest
 
 real estate developers
 
 in the region.
 
 
 
 
 
 This position is a
 
 contract role with an initial duration of 12 months
 
 and is renewable based on performance and business requirements. The role sits within the
 
 Contracts &amp; Procurement (C&amp;P) Department
 
 and reports directly to the
 
 Contracts Manager
 
 .
 
 
 
 
 
 We are looking for a passionate
 
 Document Controller
 
 who ensures accuracy, confidentiality, and effective control of all records while streamlining processes. You should also have hands-on experience with
 
 Aconex and Unifier
 
 , strong knowledge of electronic document management systems, and prior exposure to large-scale construction and real estate projects.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 &bull; Receive, track, and store incoming documentation in accordance with company procedures.
 
 
 &bull; Maintain an efficient document control system for easy retrieval and systematic archiving.
 
 
 &bull; Liaise with consultants, contractors, and internal teams to manage approvals and circulation.
 
 
 &bull; Handle construction drawings, submittals, and project documentation using Aconex/Unifier.
 
 
 &bull; Participate in audits and ensure compliance with document control requirements.
 
 
 &bull; Prepare regular reports on document status to support decision-making.
 
 
 &bull; Ensure confidentiality and security of sensitive records through proper access controls.
 
 
 
 
 
 
 Knowledge, Skills &amp; Experience:
 
 
 
 
 
 
 &bull; Diploma or Degree in Business Administration or a related field.
 
 
 &bull; 1&ndash;3 years&rsquo; experience in document control, preferably within real estate or construction.
 
 
 &bull; Proficiency in
 
 Aconex, Unifier, SharePoint, and MS Office Suite
 
 .
 
 
 &bull; Strong communication and collaboration skills with cross-functional teams.
 
 
 &bull; Excellent organizational and time management abilities.
 
 
 &bull; Knowledge of digital file formats, electronic documentation, and archiving systems.
 
 
 
 
 
 
 Availability:
 
 
 
 
 
 
 Preference will be given to candidates who are
 
 available immediately.
 
 
 
 
 
 
 We are looking for candidates who are able to work in the
 
 United Arab Emirates
 
 . Please apply with your updated CV and ensure your contact details are included.
 
 
 
 
 
 We will review your application within
 
 7 working days
 
 . Should your profile meet the requirements, a consultant from
 
 Edari
 
 will reach out to discuss the role in more detail and outline the next steps.
 
</div>

Explore 1450+ Document control coordinator in Dubai this September. Find roles across top companies and apply now to boost your career.

1450 document control coordinator jobs IN Dubai

Document Controller

Document Controller

Document Controller (Construction)

Senior Document Controller

MEP Document Controller

Document Controller

Document Controller