document controller

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document control specialist

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
 <li>
 Assist in the control of other documentation types as directed.
 </li>
 <li>
 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
 </li>
 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
 <li>
 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
 <li>
 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
 <li>
 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
 </li>
 <li>
 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
 </li>
 <li>
 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

Document Controller

Switchgear Group of Companies

Job Title: Document ControllerDepartment: Operation and MaintenanceLocation: Abu DhabiReports To: Operations ManagerJob Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.Key Responsibilities:Document Management:Manage the intake, handling, and storage of documentation.Develop and implement processes for document control.Ensure all documentation meets formal requirements and required standards.Review and update documents as necessary.Document Control:Track and manage versions of documents.Retrieve files as needed by company staff.Securely backup and store documents.Ensure proper organization and categorization of documents.Compliance and Quality Control:Ensure all documents are accurate, complete, and in compliance with standards.Monitor regulatory activity to maintain compliance with records and document management laws.Conduct regular audits to ensure document integrity and compliance.Coordination and Communication:Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.Keep other personnel updated on new document versions and how to obtain access.Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.Technical Support:Use document management software to upload or scan paper documents.Create templates for use by other personnel.Assist with communication during external audits.Qualifications:Education: Bachelor's degree in Business Administration, Information Management, or a related field.Experience: Minimum of 3 years of experience in document control or a similar role.Skills:Proficiency in document management software.Excellent organizational skills and attention to detail.Strong communication and interpersonal skills.Ability to work independently and as part of a team.Knowledge of regulatory requirements and standards for document control.Working Conditions:Office environment with occasional site visits.May require extended hours during peak periods.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Etihad Rail Operating Companies

<div>
 
 
 Position Overview
 
 
 
 Responsible for all information and processes and control with regards to documentation and correspondence required for the operation and maintenance of the Railway. Assist Senior document controller for all document control functions required to create and maintain effective internal and external interfaces with the document control managers of other companies, specifically with Etihad Rail PJSC IT concerning the use of the EPFM document control system and other Etihad Rail PJSC departments as necessary.
 
 
 
 
 
 
 Roles and Responsibility
 
 
 <ul>
 <li>
 Provide support to the Senior Document Controller for all document control functions, including:
 </li>
 <li>
 Quality checking of all document types and correspondence.
 </li>
 <li>
 Conduct document quality checks to ensure compliance with Integrated management system (Quality, Environment and Occupational Health &amp; Safety requirements).
 </li>
 <li>
 Verify that documents:
 </li>
 <li>
 Are reviewed and approved prior to issue.
 </li>
 <li>
 Include appropriate version control and revision history.
 </li>
 <li>
 Are distributed to relevant stakeholders and withdrawn when obsolete.
 </li>
 <li>
 Ensuring consistency in document formatting, version control, and metadata.
 </li>
 <li>
 Managing the document numbering system in accordance with company standards.
 </li>
 <li>
 Manage and maintain all controlled documents produced by the company, ensuring they are current, accessible, and properly archived.
 </li>
 <li>
 Take charge of document identification, classification, and filing in both electronic and physical formats.
 </li>
 <li>
 Support colleagues in using the company&rsquo;s document control system, including assigning reference numbers and uploading documents to the registry.
 </li>
 <li>
 Implement a system of continual improvement in document control practices across Etihad Rail.
 </li>
 <li>
 Maintain assigned elements of the Etihad Rail Integrated Management System (IMS), including quality, environmental, and occupational health &amp; safety documentation.
 </li>
 <li>
 Ensure proper organization, security, and traceability of documents (paper and electronic).
 </li>
 <li>
 Coordinate and maintain records of documents and drawings from internal and external sources.
 </li>
 <li>
 Interface with Etihad Rail PJSC and other stakeholders to ensure seamless documentation and correspondence management using EPFM and other EDMS platforms.
 </li>
 <li>
 Update, manage, and maintain all documents using Etihad Rail&rsquo;s Document Management System (DMS).
 </li>
 <li>
 Provide support to all staff for eSignatures via Circularo.
 </li>
 <li>
 Support internal and external audits by maintaining accurate and retrievable documentation.
 </li>
 <li>
 Participate in periodic reviews of controlled documents to ensure ongoing relevance and compliance.
 </li>
 </ul>
 
 
 Desirable qualifications, skills and experience
 
 
 
 
 Academic Qualifications:
 
 
 <ul>
 <li>
 Degree or similar preferable
 </li>
 </ul>
 
 
 Professional Qualifications:
 
 
 <ul>
 <li>
 Vocational Diploma/Certificate from a 2 year Technical course
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 5 years&rsquo; experience in document control management
 </li>
 <li>
 Electronic Database Management System experience
 </li>
 </ul>
 
 
 
 
 
 Other Skills:
 
 
 <ul>
 <li>
 English at an advanced level (both written and verbal)
 </li>
 <li>
 Arabic language skills an advantage (both written and verbal)
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Knowledge in use of spreadsheets, database, word processing and selected job specific software.
 </li>
 <li>
 Ability to keep clear and accurate records and reports.
 </li>
 <li>
 Ability to use computer and rapidly input data and retrieve records and information.
 </li>
 <li>
 Ability to organize work load and to manage a filing methods and management techniques
 </li>
 <li>
 Strong working knowledge of Document Control functions and processes
 </li>
 <li>
 Ability to communicate and coordinate work within an integrated multidisciplinary team
 </li>
 <li>
 Ability to take initiative and make decisions
 </li>
 <li>
 An excellent understanding of the data management require for large scale infrastructure project
 </li>
 </ul>
 
 
</div>

Sr Document Controller - UAE National

Proficient

Receive and issue all documents under transmittal, both externally and internally in compliance with document distribution guidelinesEnsure that all required department documents are completed and submitted on or before the due dateEnsure the accuracy of all document filenames, revisions &amp; submissions before submitting to the recipient to avoid confusion and errorsEnsure that controlled copies of the latest approved documents and drawings are given to appropriate staff, contractors, and suppliers as applicableDevelop and maintain department document control registerRecords and files all documentation between departments, contractors, suppliers &amp; consultantsAllocate document numbers to internally prepared documents and incoming documentationMaintain updated records of all approved documents in the department&rsquo;s Document ArchiveMaintains the files and control logs as required by the project proceduresPerform other tasks which may be assigned from time to time.Take reasonable care for the health and safety of himself/herself and others who may be affected by their acts or omissionsQualification - University degree in engineering or administrationJob Types: Full-time, Contract Contract length: 12 monthsPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have a valid own or spouse sponsored UAE visa ? we don't provide a visa for this position.</li><li>Do you have own/spouse visa? We can't give visa.</li></ul>

Confidential

<div>
 
 We are seeking an experienced
 
 Document Controller
 
 to join our company specializing in
 
 road and infrastructure works
 
 in Abu Dhabi. The ideal candidate will be responsible for managing project documentation, ensuring accuracy, proper distribution, and compliance with company and client requirements.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage and control all project documentation in accordance with company standards.
 </li>
 <li>
 Maintain and update document logs, registers, and filing systems (electronic and hard copies).
 </li>
 <li>
 Ensure timely distribution of documents to internal teams, consultants, and clients.
 </li>
 <li>
 Monitor the flow of documents and ensure proper version control.
 </li>
 <li>
 Support project teams with document retrieval and submission.
 </li>
 <li>
 Ensure compliance with ISO/document control procedures.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum
 
 5 years of experience
 
 as a Document Controller in contracting companies.
 </li>
 <li>
 Previous experience in
 
 road and infrastructure projects
 
 in the UAE is preferred.
 </li>
 <li>
 Proficiency in
 
 MS Office, EDMS, and document management software
 
 .
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Attention to detail and ability to work under pressure.
 </li>
 <li>
 Based in Abu Dhabi or willing to relocate.
 </li>
 </ul>
 
 
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
<div>Document Controller
Abu Dhabi, UAE
</div><div>What You'll Be Doing:
<ul><li>Performs a variety of document control functions for a project or department.
</li><li>Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
</li><li>Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
</li><li>Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications
</li><li>Scans documents for electronic storage.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
</li><li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
</li><li>Assists junior document control staff to ensure effective implementation of project-specific procedures.
</li><li>Performs other duties commensurate with functional level and responsibilities.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li></ul>What Required Skills You'll Bring:
<ul><li>A Degree or Diploma in related discipline.
</li><li>Minimum 5 years of document control experience in an engineering design / consulting environment.
</li><li>Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
</li><li>Assignments will require a working knowledge of ACONEX .
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li></ul></div>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and detail-oriented Document Controller to join our team in the Abu Dhabi. As an integral part of our site operations, you will be responsible for managing all project-related documentation to ensure accuracy, compliance, and timely access to critical information. Your role will support the successful delivery of construction projects by maintaining efficient documentation workflows in coordination with internal teams, consultants, contractors, and local authorities.
Key Responsibilities:<ul><li>
Establish and maintain a comprehensive document control system for managing drawings, submittals, reports, and project correspondence.</li><li>
Coordinate the distribution and flow of documents between internal teams, consultants, contractors, and regulatory bodies.</li><li>
Track document submissions and approvals, ensuring timely processing and proper version control.</li><li>
Maintain accurate electronic and hard copy records of all documentation, including revisions and metadata.</li><li>
Review document formats and naming conventions for compliance with client and authority requirements.</li><li>
Generate reports for internal use, project reviews, and audits as needed.</li><li>
Assist project managers and engineers with document retrieval and submissions.</li><li>
Safeguard sensitive information and ensure secure handling of project data.</li><li>
Liaise with IT and project staff to optimize use of document control platforms.</li><li>
Conduct regular audits of documentation systems and processes.</li><li>
Collaborate across departments to improve document workflows and control efficiency.</li></ul> 
Qualifications<ul><li> 
Bachelor&rsquo;s degree in Administration or a related field.</li><li>
Minimum 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a consultancy role.</li><li>
Strong knowledge of document control systems, practices, and industry standards.</li><li>
Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document control platforms such as Aconex and ASITE.</li><li>
Familiarity with documentation protocols, submission procedures, and local regulatory requirements.</li><li>
Excellent organizational and time management skills, with the ability to handle high volumes of documentation accurately.</li><li>
Meticulous attention to detail and commitment to quality.</li><li>
Strong verbal and written communication skills.</li><li>
Ability to perform under pressure and meet tight deadlines.</li><li>
Solid understanding of construction industry documentation standards.</li><li>
Collaborative, team-oriented mindset.</li></ul></div>

Explore 568+ Document control specialist in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

568 document control specialist jobs IN Abu Dhabi

Document Controller

Document Controller

Sr Document Controller - UAE National

Document Controller

Document Controller

Document Controller

Document Controller