document controller

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><b><br>
Job Description</b><br>
<p></p><ul><li>
Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record-keeping procedures.</li><li>
Correlate and organize information relating to projects and proposal records.</li><li>
Type, copy, distribute, and file project correspondence and meeting minutes.</li><li>
Assist in preparing meeting minutes with project managers and directors.</li><li>
Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.</li><li>
Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.</li><li>
Prepare transmittals for engineering documents and requisitions.</li><li>
Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.</li><li>
Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.</li><li>
Support office administration duties including maintenance requests and materials orders.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul><p><b>
Experience:</b></p><ul><li>
Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with <b>Aconex</b> on large-scale building, or commercial projects is essential.</li></ul><br>
<b>
Additional Information</b><div></div><p><i><br>
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. </i><b><i>To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.</i></b></p><p></p><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Document Controller

Brilliant Investment

<p>Job Summary</p><p>The Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.</p><p>This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.</p><p>The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.</p><p><b>Key Responsibilities</b></p><p><b>1. Corporate &amp; Project Document Management</b></p><ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul><p><b>2. ERP &amp; Digital Systems Integration</b></p><ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul><p><b>3. Distribution, Coordination &amp; Follow-Up</b></p><ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul><p><b>4. Quality Assurance &amp; Compliance</b></p><ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul><p><b>5. Reporting &amp; Performance Tracking</b></p><ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul><p><b>6. Administrative &amp; Operational Support</b></p><ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul><p>Work Location: In person</p><p>Pay: AED4,000.00 per month</p><p>Work Location: In person</p>

Document Controller - Contracting Sector

jadara home for real estate and development

<p><b>Job Summary:</b></p><p>We are seeking a highly motivated and detail-oriented <b>Project Cost Controller</b> to oversee the budgeting, forecasting, and financial performance of construction projects. You will play a key role in supporting the project team with cost tracking, variance analysis, and reporting, ensuring projects are delivered within budget and financial goals are met.</p><p><b>Key Responsibilities:</b> Budgeting &amp; Cost Control</p><ul><li>Develop, manage, and monitor project budgets in coordination with project managers and estimators.</li><li>Track actual project costs against budgeted costs.</li><li>Identify and analyze cost variances; provide early warnings and recommendations.</li></ul><p>Forecasting &amp; Reporting</p><ul><li>Prepare and maintain cost reports, cash flow forecasts, and earned value analysis (EVA).</li><li>Generate periodic cost reports for internal stakeholders and clients.</li><li>Forecast final project cost (Estimate at Completion - EAC).</li></ul><p>Procurement &amp; Invoicing</p><ul><li>Verify and track costs from subcontractors, suppliers, and consultants.</li><li>Support invoice processing and reconciliation with procurement and finance teams.</li><li>Evaluate and track change orders and their budget impact.</li></ul><p>Tools &amp; Systems</p><ul><li>Use software such as Excel, Primavera P6, SAP, Oracle, or Procore for cost management.</li><li>Maintain accurate and up-to-date records and documentation for audits and reviews.</li></ul><p>Coordination &amp; Support</p><ul><li>Liaise with project managers, engineers, finance teams, and site personnel.</li><li>Assist in contract administration, risk assessment, and financial audits.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, Finance, or a related field.</li><li>3&ndash;5 years of experience in a similar role within the construction industry.</li><li>Strong understanding of construction processes, project lifecycle, and financial principles.</li><li>Proficient in MS Excel and cost control software (Primavera, SAP, Oracle, etc.).</li><li>Excellent analytical, communication, and organizational skills.</li></ul><p><b>Preferred:</b></p><ul><li>Certification in Cost Control (e.g., CCP by AACE) is a plus.</li><li>Experience with large-scale infrastructure or industrial projects.</li></ul><p>Job Type: Full-time</p><p>Pay: AED10,000.00 - AED20,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>COSTCONTROLLING: 4 years (Required)</li><li>CONSTRUCTIONS: 4 years (Required)</li><li>PROJECT COSTCONTROLLING: 4 years (Required)</li><li>CIVIL ENGINEERING: 1 year (Required)</li></ul><p>Language:</p><ul><li>ARABIC (Preferred)</li></ul><p>License/Certification:</p><ul><li>COSTCONTROLLING (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul><p>Willingness to travel:</p><ul><li>25% (Required)</li></ul>

Project Cost Controller

OTIS

<div><p><b>Date Posted:
</b></p>2026-06-19
<p><b>Country:
</b></p>United Arab Emirates
<p><b>Location:
</b></p>3rd Floor, Office# 304 Al Montazah Tower, Khalidiya Street, Al Bateen W10, Abu Dhabi, P.O Box 3467
<p><b>Job Description:
</b></p><p><b>Key Responsibilities
</b></p><ul><li><p>Conducts safety checks at all points before initiating job at the client site.
</p></li><li><p>Performs the cleaning, lubrication and testing of the over speed governor.
</p></li><li><p>Checks the static balancing of the units, correcting over balance in the counterweights and adjusting final limits, under the guidance of a Senior Adjustor/Adjustor.
</p></li><li><p>Lubricates the Safety Action Mechanism and tests it according to the defined procedures.
</p></li><li><p>Performs under guidance the installation of door skates and sets door locks after driving the product through inspection mode and stopping at every landing and checking all bolts and fasteners for correct tightness.
</p></li><li><p>Performs unit safety check by travelling the car top through the shaft checking interference between moving parts, cabin, counterweight or any other piece of equipment.
</p></li><li><p>Checks all electrical operation of unit including car door, buttons and intercom.
</p></li><li><p>Escalates concerns at job sites to the Supervisor including filling out the NCR, process infractions and safety issues.
</p></li><li><p>Sets all contact parameters in the controller and puts the lift in normal operation.
</p></li><li><p>Adjusts the acceleration and deceleration and ride quality as per OTIS recommended standards in manual.
</p></li><li><p>Inspects the motor pit and escalator steps for any construction debris and cleans them, if necessary, as per the safety guidelines.
</p></li><li><p>Tests the escalator by removing the comb at both ends plates and hand, winds the motor for one complete cycle of travel to ensure there are no obstructions that might damage the steps or handrails.
</p></li><li><p>Prepares the new installation inspection report, field test data report, safety check report and Otis safety audit.
</p></li></ul><p></p><p>If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.
</p><p></p><p>Otis is the world&rsquo;s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.
</p><p></p><p>You may recognize our products in some of the world&rsquo;s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
</p><p></p><p>When you join Otis, you become part of an innovative global industry leader with a resilient business model. You&rsquo;ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you&rsquo;ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
</p><p></p><p>We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
</p><p></p><p>Today, our focus more than ever is on people. As a global, people-powered company, we put people &ndash; passengers, customers, and colleagues &ndash; at the center of everything we do. We are guided by our values that we call our Three Absolutes &ndash; prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis .
</p><p></p><p>Become a part of the Otis team and help us #Buildwhatsnext!
</p><div><div><p><i>Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.</i></p></div></div></div><p></p>

Adjuster

D4 Insight

<div><p><b>Location:</b> Abu Dhabi<br>
<b>Experience:</b> 5+ Years</p>
<h3 class="jobSectionHeader"><b>
Role Overview:</b></h3>
<p>
We are seeking AI Engineer to build and orchestrate advanced Agentic AI solutions within a banking AI Center of Excellence. The role focuses on Intelligent Document Processing (IDP), LLM-powered workflows, LangGraph orchestration, and enterprise AI deployments.</p>
<h3 class="jobSectionHeader"><b>
Key Responsibilities:</b></h3>
<ul><li>Design and develop Agentic AI workflows using LangGraph.</li>
<li>Build LLM-powered extraction and document processing pipelines.</li>
<li>Integrate Azure AI services, APIs, and MCP tools.</li>
<li>Implement HITL (Human-in-the-Loop) validation mechanisms.</li>
<li>Define prompt governance, model evaluation, and AI guardrails.</li>
<li>Collaborate with business teams to translate banking requirements into AI solutions.</li>
</ul><h3 class="jobSectionHeader"><b>Required Skills:</b></h3>
<ul><li>Python</li>
<li>LangGraph &amp; Agentic AI Frameworks</li>
<li>Azure AI Services</li>
<li>Prompt Engineering</li>
<li>APIs &amp; Integrations</li>
<li>AI Evaluation Frameworks</li>
</ul>
<p> <b>Apply Now: </b><b>[email protected]</b></p></div>

AI Engineer – Agentic AI & Intelligent Document Processing

CONSUL ENGINEERING AND ARCHITECTUR

<p><i><b>Job Objective:</b></i></p><p>To act as the core hub for managing workflow in engineering projects by linking the internal design team, clients, and government authorities. This role involves the efficient operation of digital government systems and strict document control to ensure rapid permit issuance.</p><p><i><b>Key Responsibilities &amp; Duties:</b></i></p><ul><li><b>Project Coordination:</b> Maintain continuous coordination between engineering management and the design team (Architectural, Structural, MEP) to ensure drawings comply with official requirements.</li><li><b>Data Management:</b> Daily update of the project database (Memento) to track tasks accurately, and distribute municipality comments to the respective engineers.</li><li><b>Government Platforms &amp; Permits Operation:</b> Handle daily professional use of Abu Dhabi government platforms (MePS, TAMM, Smart Hub, Hassantuk, Taqa, eNOC) and conduct high-pressure follow-ups with government reviewers to expedite approvals.</li><li><b>Document Preparing and Controlling:</b> Review and merge engineering documents, convert DWF files to PDF, and draft official letters, NOCs, and client undertakings.</li><li><b>External Representation (PRO):</b> Represent the company on-site at municipalities and government entities to resolve technical issues, clear government fees, and handle housing loan procedures for citizens.</li><li><b>Client Negotiation &amp; Meetings:</b> Communicate directly with clients to obtain required documents and lead/attend coordination meetings.</li><li><b>Reports &amp; Presentations:</b> Prepare &quot;Daily Update&quot; reports and update performance Dashboards to monitor ongoing, delayed, or stuck projects.</li></ul><p><i><b>Required Competencies:</b></i></p><ul><li><b>Proactivity:</b> Strong ability to follow up on pending issues without succumbing to system technicalities.</li><li><b>Attention to Detail:</b> High accuracy in reviewing complex data entries and documents before submission to avoid rejections.</li><li><b>Organization &amp; Communication:</b> Excellent time management and negotiation skills to build positive relations with clients and government representatives.</li></ul><p><i><b>Technical &amp; Software Skills:</b></i></p><ul><li><b>Government Platforms:</b> MePS, TAMM, Mersal, Smart Hub, Hassantuk, Taqa, eNOC.</li><li><b>Data Management &amp; Dashboards:</b> Memento Database, Google Sheets, Microsoft Excel.</li><li><b>Document Processing:</b> Microsoft Word, PDF Editors, MS Paint, Autodesk Design Review.</li><li><b>Engineering Software Basics:</b> Basic handling of AutoCAD and Revit (RVT) files to ensure drawing cleanliness before uploading.</li><li><b>Artificial Intelligence:</b> ChatGPT, GEMINI.</li><li><b>Remote Access &amp; Communication:</b> AnyDesk, RustDesk, Ultraviewer, Microsoft Teams, Google Meet.</li></ul><p><i><b>How to Apply</b></i></p><p>If you meet the above requirements and are ready for a challenging and rewarding career step, please send your CV and comprehensive Portfolio to the email below:</p><ul><li><i><b>Email: careers@consul-engineering.com</b></i></li></ul><p>Only candidates with relevant UAE experience will be considered.</p><p>Work Location: In person</p>

Project Coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div></div><div><div><div><div><div><div><div><div><div><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE - Site
</b></p><p></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant ( UAE National )

Explore 62+ Document controller in Abu Dhabi this July. Find roles across top companies and apply now to boost your career.