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internal controls manager Jobs in Abu Dhabi

internal controls manager

document controller

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 
 
 
 The Project
 
 
 
 Mace is supporting the delivery of a large‑scale, next‑generation digital infrastructure programme in the region, working alongside a leading developer in the data centre sector. The project brings together complex design coordination, fast‑paced delivery and rigorous governance to meet the demands of a mission‑critical environment. Our team is applying global best practice in programme, project and commercial management to help shape resilient, future‑ready infrastructure at scale.
 
 
 
 You&rsquo;ll Be Responsible For
 
 
 
 <ul>
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 Provides accurate and timely administration and information management by coordinating and organising the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s.
 </li>
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 Ensures information is managed in accordance with Mace procedures and the procedures for the system in use.
 </li>
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 Manages the onboarding of Mace staff and external parties to the project system.
 </li>
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 Ensures all new documents arriving on the system are quality checked as per standard procedures.
 </li>
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 Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
 </li>
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 Maintains the project work package matrix and assign documents accordingly.
 </li>
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 Processes in app reports as required by the project team.
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 Administers user access and permissions for the project system.
 </li>
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 Ensures key processes such as the Request For Informatioin (RFI) process are working in accordance with the procedures.
 </li>
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 Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
 
 
 </li>
 </ul>
 
 You&rsquo;ll Need To Have
 
 
 
 <ul>
 <li>
 Degree qualification.
 </li>
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 Expert in EDMS platforms including Aconex, SharePoint and MS Office Suite.
 </li>
 <li>
 Strong communication, organisation and time management skills with precision in document control.
 </li>
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 Proven knowledge of project workflows, documentation processes and industry best practice.
 </li>
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 Experience working in the United Arab Emirates is essential for client approval.
 
 
 </li>
 </ul>
 
 Our values
 
 
 
 
 Safety first - Going home safe and well:
 
 We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
 
 
 
 Client focus - Deliver on our promise:
 
 We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
 
 
 
 Integrity - Always do the right thing:
 
 We influence positive outcomes within our industry while always aligning with our compliance obligations.
 
 
 
 Create opportunity - For our people to excel:
 
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 
 
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
 
 
 We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
 
 
</div>

Document Controller

Department of Energy Abu Dhabi

<div>
 
 The Executive Secretary is responsible for assisting the line manager with all daily responsibilities and tasks assigned to the manager, ensuring that all duties are successfully performed.
 
 
 
 
 
 The Executive Secretary's responsibilities include scheduling meetings, organizing logistics, responding to inquiries, conducting research, receiving and scanning phone calls and emails in order to respond, and assisting with administrative tasks.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Provide secretarial and administrative support to direct and support day-to-day office requirements such as conducting basic research, preparing documents and correspondence, coordinating meetings, logistical procedures, and scheduling.
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 Draft regular memos and correspondence as per templates and guidelines This includes drafting letters and correspondence, recording and distributing meeting minutes, and any other required correspondence, formal or informal.
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 Receive, document, and archive incoming documents, mail, and other forms of communication.
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 Keep and submit an internal and external document record in accordance with approved office procedures and practices.
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 Provide the necessary assistance by tracking down the documents/information required from the main partners as well as internal and external stakeholders.
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 Prepare the schedule, as well as organize and manage interviews, internal and external meetings, and other events as needed.
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 Answer, scan, sort, and transfer phone calls.
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 Deal effectively with internal sector/directorates/sections and ensure effective support is provided, particularly in the HR and Finance Directorates.
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 Organize, book, and manage travel arrangements as needed, as well as coordinate with internal and external work groups.
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 Ensure that appropriate office supplies are available through the General Services.
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 Demonstrate proficiency with computers, fax machines, printers, scanning, photocopying, and other office tools required to support documentation requirements.
 </li>
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 Maintain the confidentiality of office files, records, documents, and data.
 </li>
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 Establish positive working relationships with internal work groups within the Department of Energy, as well as partners and external stakeholders, to drive the implementation of tasks.
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's Degree in a relevant discipline, e.g., Business Administration.
 </li>
 </ul>
 
 
 Experience
 
 
 <ul>
 <li>
 Minimum of 2 years of experience in executive affairs.
 </li>
 </ul>
 
 
 
</div>

Executive Secretary (UAEN)

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 Responsible for overseeing and managing all aspects of Civil and Fit-Out projects, maintenance and on demand requests. Dealing with Client, contractors and service providers, reporting progress, planning and mitigation of risks to ensure that the projects and work orders are delivered in line with Client expectations / brief, in terms of time, cost and quality.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Co-ordinate with the contractors project designers, suppliers and contractor and be responsible for planning the overall project completion including overseeing the ordering of materials and contractors via payment requests and purchase orders, in line with Company procurement rules, to ensure the various elements of the project are planned to meet the key milestones and achieve overall completion.
 </li>
 <li>
 Maintain a risk register and to revise, update and report to Projects and CW Manager with regard to any design, construction, project related risks, including options on how to mitigate the risks, for approval of the Projects and CW Manager.
 </li>
 <li>
 Serve as primary contact with external consultants, contractors and vendors related with the projects that they are assigned to.
 </li>
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 Prepare and review Project Proposals or Requests for Proposal for approval.
 </li>
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 Manage project requirements; maintain internal cost control procedures, monitor and document project process.
 </li>
 <li>
 Manage the interface with internal Company for a turnkey project and coordinate the activities between the concerned departments.
 </li>
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 Schedule, chair and attend all projects meetings. Record the minutes of these meetings and document action items.
 </li>
 <li>
 Act as the hub to receive all project information and, under the direction of the Projects and CW Manager, distribute project communication to the team and stakeholders.
 </li>
 <li>
 Prepare weekly project dashboard reports on the progress of the project in terms of design, construction and handover with a focus on time, quality and cost.
 </li>
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 Field queries from the contractors, suppliers and designers and respond, under the direction of the Projects and CW Manager as appropriate, to ensure design and site issues are being resolved to enable the projects to move forward to completion.
 </li>
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 To manage the scope of the project, including ensuring that all of the scope of work is detailed and awarded to a contractor and preparing scope descriptions and RFP (requests for proposals), if necessary.
 </li>
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 Inform Client representatives, via Projects and CW Manager where appropriate, through scheduled meetings and record the minutes of these meetings and document action items.
 </li>
 <li>
 Provide support to the Senior Quantity Surveyor to manage the contract for the project as well as the progress payments and final account completion.
 </li>
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 Support Value Engineering exercises on the project in order to produce saving on cost or time
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 </li>
 <li>
 Follow up CAFM/FSI system work orders and report on AMC Service Provider Performance
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 
 Education:
 
 Degree in Architecture or Civil Engineering
 
 
 Preferably Chartered Professional member of recognized professional body (RIBA, RICS, ICE, etc.)
 
 
 Project Manager Professional certified (preferred)
 
 
 
 Experience:
 
 Minimum 8 years of experience on Project Management in a Supervisory level in managing budgets and time schedules on projects from inception through to completion including all necessary authority approvals and demonstrable ability to resolve difficult co-ordination issues between two disciplines; Interior Design and MEP, for example. Preferably minimum 2 Years in GCC
 
 
 <ul>
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 Skills &amp; Competencies Project planning, execution and delivery management
 </li>
 <li>
 Stakeholder, client and contractor coordination
 </li>
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 Budget control, cost monitoring and commercial awareness
 </li>
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 Risk management and problem-solving capability
 </li>
 <li>
 Technical knowledge of Civil, Fit-Out and MEP coordination
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Complete projects within the agreed timeframes, subject to client changes.
 </li>
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 Complete projects within the agreed project budget, subject to client changes.
 </li>
 <li>
 Complete projects within the agreed project quality aspiration, subject to client requested value engineering exercises.
 </li>
 </ul>
</div>

Senior Project Engineer

Archirodon Group N.V

<div>Company Description 
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.
We have an outstanding record in completing major Energy (Oil &amp; Gas &ndash; Power and Water), Marine, Infrastructure and Defense &amp; Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.
Archirodon has been awarded a major Oil &amp; Gas EPC project in UAE, and is currently building a team of experienced Technical Office Engineer (Piping), who will be based in our site Office. 
Job Description 
<ul><li>
Review and interpret piping drawings, P&amp;IDs, isometrics, specifications, and engineering documents for construction.</li><li>
Prepare and review technical submittals, method statements, material submittals, RFIs, and technical queries (TQs).</li><li>
Coordinate with engineering, construction, QA/QC, procurement, and planning teams to resolve technical issues.</li><li>
Ensure piping works comply with ADNOC standards, project specifications, ASME, API, and applicable international codes.</li><li>
Monitor engineering revisions and ensure the latest approved drawings and documents are available for construction.</li><li>
Provide technical support during piping fabrication, installation, hydrotesting, reinstatement, and pre-commissioning activities.</li><li>
Review material take-offs (MTOs), piping material specifications, and support procurement activities.</li><li>
Coordinate with the Document Control team to maintain accurate engineering records and document revisions.</li><li>
Participate in constructability reviews and provide technical solutions to support efficient project execution.</li><li>
Assist in preparing as-built drawings and project handover documentation.</li><li>
Attend technical coordination meetings with clients, consultants, and subcontractors as required.</li></ul> 

Qualifications<ul><li> 
Bachelor's Degree in Mechanical Engineering or an equivalent engineering discipline.</li></ul> 
Additional Information 
<ul><li>
Minimum 5&ndash;8 years of experience in piping engineering or technical office functions within Oil &amp; Gas EPC projects.</li><li>
Minimum 3 years of experience on ADNOC projects or similar GCC Oil &amp; Gas facilities is preferred.</li><li>
Strong knowledge of piping construction, fabrication, installation, and testing requirements.</li><li>
Familiarity with ADNOC engineering standards, project specifications, and Permit-to-Work (PTW) requirements.</li><li>
Experience in preparing engineering documentation and resolving construction-related technical issues.</li><li>
Good understanding of ASME, API, ASTM, and other relevant piping codes and standards.</li><li>
Excellent coordination, analytical, and problem-solving skills.</li></ul></div>

Technical Office Engineer (Piping)

AL BORKAN GLOBAL GENERAL CONTRACTING - L.L.C

Job Title: Office Driver / MessengerCompany: Alborkan Global General Contracting - L.L.C Location: Abu Dhabi, UAE Employment Type: Full TimeJob SummaryAlborkan Global General Contracting - L.L.C is looking for a reliable, disciplined, and professional Office Driver / Messenger to support daily office operations, document movement, staff transportation, and external administrative tasks.The ideal candidate must have good knowledge of Abu Dhabi routes, a valid UAE driving license, safe driving habits, and the ability to handle office-related errands in a responsible and confidential manner.Key Responsibilities<ul><li>Drive company staff, management, guests, and visitors to required locations safely and on time.</li><li>Deliver and collect documents, cheques, invoices, letters, parcels, and other official materials.</li><li>Visit banks, government departments, client offices, supplier offices, typing centers, and other locations as instructed.</li><li>Support HR, Admin, Accounts, Procurement, and Project teams with official document submissions and collections.</li><li>Ensure proper handling and confidentiality of company documents and sensitive information.</li><li>Maintain the assigned company vehicle in clean and good working condition.</li><li>Conduct daily vehicle checks including fuel, oil, water, tyre condition, lights, brakes, and general cleanliness.</li><li>Report vehicle maintenance issues, accidents, damages, fines, or technical concerns immediately to the Administration/HR Department.</li><li>Ensure vehicle registration, insurance, service records, and related documents are valid and properly maintained.</li><li>Follow UAE traffic laws, company driving rules, and road safety procedures at all times.</li><li>Assist in collecting office supplies, stationery, pantry items, and other materials when required.</li><li>Support basic office administrative tasks during non-driving hours.</li><li>Maintain accurate records of trips, deliveries, fuel usage, parking, tolls, and other related expenses when required.</li><li>Coordinate with office staff professionally and complete assigned tasks within the required timeline.</li></ul>Requirements<ul><li>Valid UAE driving license is mandatory.</li><li>Minimum 5 years of UAE driving experience preferred.</li><li>Good knowledge of Abu Dhabi roads, government offices, banks, and business locations.</li><li>Previous experience as an Office Driver, Messenger, Company Driver, or Admin Driver is preferred.</li><li>Basic communication skills in English are required.</li><li>Hindi, Urdu, or Arabic communication will be an advantage.</li><li>Must be punctual, trustworthy, disciplined, and well-mannered.</li><li>Must have a clean driving record and safe driving behavior.</li><li>Ability to handle confidential documents responsibly.</li><li>Must be flexible to support office requirements as per company needs.</li><li>Immediate joiners will be preferred.</li></ul>Preferred Candidate Profile<ul><li>Male candidate preferred.</li><li>Candidates currently available in UAE will be given priority.</li><li>Visit visa or cancelled visa candidates may also apply.</li><li>Candidates with construction, contracting, MEP, or engineering company experience will be an advantage.</li></ul>Benefits<ul><li>Salary as per company structure and experience.</li><li>Employment visa and medical insurance as per UAE Labour Law.</li><li>Professional working environment.</li><li>Other benefits as per company policy.</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Light Vehicle Driver

<div>Company Description 
Archirodon, having earned its reputation as a reliable and respected international contractor for more than a half century in the Engineering, Procurement and Construction (EPC) market, continues to create value to its stakeholders by executing complex EPC projects worldwide, in recognition of its superior standards of performance.
We have an outstanding record in completing major Energy (Oil &amp; Gas &ndash; Power and Water), Marine, Infrastructure and Defense &amp; Security projects around the globe and we pride ourselves on delivering over the years the kind of reliability and trust that the client has the right to expect from a major EPC contractor.
Archirodon has been awarded a major Oil &amp; Gas EPC project in UAE, and is currently building a team of experienced Technical Office Engineer (Equipment), who will be based in our site Office. 
Job Description 
<ul><li>
Review and interpret GA drawings, equipment layout drawings, vendor drawings, datasheets, P&amp;IDs, and technical specifications.</li><li>
Prepare and review technical submittals, method statements, material submittals, lifting plans (as applicable), RFIs, and Technical Queries (TQs).</li><li>
Coordinate with engineering, construction, procurement, QA/QC, vendors, and planning teams to resolve technical issues related to equipment installation.</li><li>
Ensure equipment installation complies with ADNOC standards, project specifications, OEM requirements, and applicable international codes (API, ASME, ISO).</li><li>
Review equipment installation procedures, alignment requirements, grouting, torque values, preservation requirements, and commissioning documentation.</li><li>
Monitor engineering revisions and ensure the latest approved drawings and vendor documents are available for construction.</li><li>
Review Material Take-Offs (MTOs), equipment specifications, and support procurement during material and equipment evaluation.</li><li>
Coordinate with Document Control to maintain engineering records and ensure proper document revision control.</li><li>
Participate in constructability reviews and provide technical solutions to support safe and efficient installation.</li><li>
Support pre-commissioning, commissioning, mechanical completion, and preparation of as-built documentation and handover dossiers.</li><li>
Attend technical meetings with clients, consultants, vendors, and subcontractors as required.</li></ul> 

Qualifications 
Bachelor's Degree in Mechanical Engineering or an equivalent engineering discipline. 
Additional Information 
<ul><li>
Minimum 5&ndash;8 years of experience in mechanical equipment engineering or technical office functions within Oil &amp; Gas EPC projects.</li><li>
Minimum 3 years of experience on ADNOC projects or similar GCC Oil &amp; Gas facilities is preferred.</li><li>
Strong knowledge of installation requirements for static and rotating equipment.</li><li>
Experience with pumps, compressors, pressure vessels, heat exchangers, storage tanks, filters, skids, and packaged equipment.</li><li>
Familiarity with ADNOC engineering standards, project specifications, and Permit-to-Work (PTW) requirements.</li><li>
Good understanding of API, ASME, ISO, OEM standards, and mechanical installation practices.</li><li>
Excellent coordination, analytical, and problem-solving skills</li></ul>
Knowledge &amp; Skills<ul><li>
Strong knowledge of rotating and static equipment installation, alignment, grouting, preservation, and testing.</li><li>
Ability to review vendor drawings, datasheets, equipment layouts, and mechanical installation procedures.</li><li>
Knowledge of international engineering standards including API, ASME, ISO, and ADNOC specifications.</li><li>
Experience preparing RFIs, Technical Queries (TQs), method statements, and material submittals.</li><li>
Good understanding of mechanical completion, pre-commissioning, and commissioning processes.</li><li>
Excellent communication, coordination, and technical reporting skills.</li></ul></div>

Technical Office Engineer (Equipment)

Centro International Interiors Design LLC

<ul><li>Prepare detailed shop drawings, using AutoCAD (and other drafting software as required).</li><li>Produce ceiling layouts, flooring layouts, partition layouts, reflected ceiling plans, joinery details, and furniture details.</li><li>Develop detailed drawings for bespoke joinery, cabinetry, and millwork.</li><li>Coordinate with interior designers, architects, MEP engineers, and project managers to resolve design and construction issues.</li><li>Review architectural and engineering drawings for coordination and constructability.</li><li>Prepare as-built drawings upon project completion.</li><li>Revise drawings based on client comments, consultant feedback, and site conditions.</li><li>Ensure all drawings comply with project specifications, local authority regulations, and company standards.</li><li>Maintain organized drawing records and document control.</li><li>Support quantity surveying and procurement teams by providing accurate drawing information.</li></ul>QualificationDiploma or Bachelor's degree in Architecture, Interior Design, Civil Engineering, or a related field.<ul><li>Minimum 2&ndash;5 years of experience in interior fit-out drafting.</li><li>Experience in commercial, residential, hospitality, or retail fit-out projects.</li></ul>Work Location: In person

Interior Fit Out Draftsman

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