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project coordinator

Khalifa University

<div>
 
 
 Position Summary
 
 
 
 
 
 
 The Programs Coordinator will support the execution and coordination of accelerator, incubator, and entrepreneurship programs at Khalifa University Enterprises Company (KUEC). This role focuses on ensuring smooth program operations, coordinating with external service providers delivering program components, and providing hands-on support to participating startups and entrepreneurs from both within Khalifa University and the broader community.
 
 
 Working alongside the Senior Community &amp; Outreach Specialist, the Programs Coordinator will manage day-to-day program logistics, facilitate participant engagement, and coordinate mentors and resources to ensure program participants receive comprehensive support throughout their journey. This position reports directly to the Executive Director.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Program Coordination &amp; Execution
 
 
 
 
 <ul>
 <li>
 Coordinate the execution of accelerator, incubator, workshops, hackathons, and training programs for internal (KU students and faculty) and external participants.
 </li>
 <li>
 Manage day-to-day program operations, including scheduling, logistics, venue coordination, and resource allocation.
 </li>
 <li>
 Ensure programs run smoothly and align with established objectives and timelines.
 </li>
 <li>
 Support the onboarding process for new program cohorts and participants.
 </li>
 </ul>
 
 
 
 
 External Service Provider Coordination
 
 
 
 
 <ul>
 <li>
 Serve as a key point of contact for external companies delivering program components (curriculum delivery, workshops, training sessions).
 </li>
 <li>
 Coordinate workflows and schedules between KUEC and external program delivery partners.
 </li>
 <li>
 Monitor external provider deliverables and flag any issues or delays to the Executive Director.
 </li>
 <li>
 Ensure seamless integration of externally delivered content with overall program objectives.
 </li>
 </ul>
 
 
 
 
 Participant Support
 
 
 
 
 <ul>
 <li>
 Serve as a point of contact for startups and entrepreneurs participating in KUEC programs.
 </li>
 <li>
 Provide operational support to participants, addressing queries and facilitating access to resources.
 </li>
 <li>
 Track participant progress and engagement throughout program duration.
 </li>
 <li>
 Collect and compile participant feedback to support program improvement efforts.
 </li>
 </ul>
 
 
 
 
 Mentor &amp; Resource Coordination
 
 
 
 
 <ul>
 <li>
 Coordinate mentor and advisor sessions, matching participants with appropriate expertise.
 </li>
 <li>
 Schedule and facilitate workshops, guest speaker sessions, and networking events.
 </li>
 <li>
 Maintain updated records of mentors, advisors, and available resources.
 </li>
 <li>
 Support the recruitment and onboarding of new mentors and advisors as needed.
 </li>
 </ul>
 
 
 
 
 Event Support
 
 
 
 
 <ul>
 <li>
 Assist in organizing program-related events such as demo days, pitch sessions, and graduation ceremonies.
 </li>
 <li>
 Coordinate event logistics including invitations, registrations, materials, and venue setup.
 </li>
 <li>
 Work with the Senior Community &amp; Outreach Specialist and external partners to ensure successful event execution.
 </li>
 </ul>
 
 
 
 
 Documentation &amp; Reporting
 
 
 
 
 <ul>
 <li>
 Maintain accurate program records, including participant data, schedules, and milestone tracking.
 </li>
 <li>
 Prepare regular status updates and reports on program activities for the Executive Director.
 </li>
 <li>
 Document lessons learned and best practices to support continuous program improvement.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 Required
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business, Project Management, Entrepreneurship, or a related field.
 </li>
 <li>
 Minimum of 2 years of professional experience in program coordination, project management, or event management.
 </li>
 <li>
 Strong organizational and time-management skills with attention to detail.
 </li>
 <li>
 Ability to manage multiple tasks and priorities simultaneously.
 </li>
 <li>
 Excellent written and verbal communication skills in both Arabic and English.
 </li>
 <li>
 Proficiency in using collaboration tools (e.g., Microsoft Office, Google Workspace, project management software).
 </li>
 <li>
 Strong interpersonal skills and ability to work effectively with diverse stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 
 
 
 <ul>
 <li>
 Experience in startup accelerators, incubators, or innovation/entrepreneurship programs.
 </li>
 <li>
 Familiarity with the UAE and regional startup ecosystem.
 </li>
 <li>
 Experience coordinating with external vendors or service providers.
 </li>
 <li>
 Knowledge of early-stage venture challenges and startup support methodologies.
 </li>
 <li>
 Experience in higher education or university settings.
 </li>
 </ul>
</div>

Program Coordinator

Penta Global Engineering

<div>
 
 
 Job Summary
 
 
 
 The
 
 Project Administrator (Site)
 
 serves as the primary on-site coordinator responsible for
 
 personnel mobilization, camp administration, and support services
 
 for both
 
 blue-collar and white-collar staff
 
 . The role ensures effective coordination between the
 
 Project Team, Human Resources, Government Relations, and internal departments
 
 to maintain smooth operations, optimal manpower deployment, efficient camp facilities, and full compliance with company policies and local regulations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Manpower Coordination &amp; Mobilization (Blue-Collar &amp; White-Collar)
 
 
 <ul>
 <li>
 Prepare, maintain, and update
 
 Manpower Loading Charts
 
 and mobilization schedules in coordination with Project Management.
 </li>
 <li>
 Liaise closely with HR for
 
 mobilization and demobilization
 
 , ensuring completion of all required forms, approvals, and clearances.
 </li>
 <li>
 Coordinate
 
 arrivals and departures
 
 , including transportation, accommodation, immigration, and permit formalities.
 </li>
 <li>
 Track workforce movements, including
 
 new mobilizations, reassignments, demobilizations, and long-leave status
 
 .
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance
 
 
 <ul>
 <li>
 Coordinate with
 
 Government Relations
 
 for permits, access passes, security clearances, and site regulatory requirements.
 </li>
 <li>
 Ensure all
 
 site-related medical examinations
 
 are scheduled, completed, and recorded.
 </li>
 <li>
 Ensure compliance with
 
 company policies, client requirements, HSE standards, UAE labour laws, and immigration regulations
 
 .
 </li>
 </ul>
 
 
 
 
 
 Onboarding &amp; Employee Support
 
 
 <ul>
 <li>
 Conduct
 
 site induction and onboarding sessions
 
 for newly mobilized personnel.
 </li>
 <li>
 Monitor, process, and track
 
 leave applications
 
 in line with approved manpower plans.
 </li>
 <li>
 Provide administrative and coordination support to
 
 client representatives and project personnel
 
 as required.
 </li>
 </ul>
 
 
 
 
 
 Camp &amp; Facilities Management
 
 
 <ul>
 <li>
 Oversee
 
 camp operations
 
 , including catering services, food quality, hygiene standards, and corrective actions.
 </li>
 <li>
 Supervise
 
 housekeeping services
 
 for accommodation units, toilets, and common/recreational areas to ensure sanitation standards.
 </li>
 <li>
 Maintain and submit
 
 daily camp reports
 
 , including occupancy status, maintenance logs, and cleaning schedules.
 </li>
 <li>
 Receive and address
 
 maintenance requests and employee complaints
 
 , ensuring timely resolution.
 </li>
 <li>
 Monitor and maintain
 
 inventory records of camp assets
 
 , including kitchen equipment, furniture, fixtures, and utilities.
 </li>
 </ul>
 
 
 
 
 
 Timekeeping &amp; Reporting
 
 
 <ul>
 <li>
 Ensure
 
 accurate recording and timely submission of timesheets
 
 for all site personnel.
 </li>
 <li>
 Support payroll and reporting processes by maintaining verified attendance and manpower data.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in
 
 Administration, Human Resources, Logistics Management
 
 , or a related field.
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 as a
 
 Project Administrator (Site)
 
 or similar role within
 
 EPC, Oil &amp; Gas, or Mechanical projects
 
 .
 </li>
 <li>
 Proven experience managing
 
 large workforces exceeding 1,000 personnel
 
 (blue-collar and white-collar).
 </li>
 <li>
 Handling of HR grievances
 </li>
 <li>
 Strong working knowledge of
 
 UAE Labour Law, immigration procedures, camp management, and HSE requirements
 
 .
 </li>
 <li>
 Excellent organizational, communication, and stakeholder management skills.
 </li>
 <li>
 Proficient in
 
 MS Office
 
 ; experience with
 
 ERP systems or site management software
 
 is an advantage.
 </li>
 </ul>
 
 
</div>

Project Administrator (Site)

Crawford Hardware & Electrical Trading

Position: Sales CoordinatorCompany: Afreen Building Materials Trading Co. LLC Location: Abu Dhabi &ndash; UAEEducation:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or any relevant field.</li></ul>Experience:<ul><li>1 to 3 years of experience in sales coordination / sales support and documentation for project sales or Outdoor Sales (building materials / MEP / construction industry preferred).</li></ul>Key Roles &amp; Responsibilities:<ul><li>Prepare and issue sales quotations accurately and on a priority basis to meet customer and business timelines.</li><li>Coordinate closely with sales executives and ensure timely reporting to management.</li><li>Assess customer potential, including number of ongoing projects, payment capability, and applicable credit terms.</li><li>Enter and verify sales orders, schedule deliveries, coordinate with logistics, and ensure timely delivery of products/services.</li><li>Handle customer inquiries, provide detailed product information, resolve issues promptly, and maintain strong customer relationships.</li><li>Prepare regular reports and updates for management review.</li><li>Generate invoices and submit them to customers on time; prepare Statements of Account (SOA) and share them regularly with customers.</li><li>Conduct daily follow-ups and reviews with customers to ensure satisfaction and address any pending matters.</li><li>Follow up with clients for approvals, deliveries, and pending documents.</li><li>Maintain customer database, project tracking sheets, and sales reports.</li><li>Support the sales team in day-to-day operations and after-sales coordination.</li><li>Coordinate with sales team, warehouse, logistics, and accounts for smooth order processing.</li></ul>Skills &amp; Competencies:<ul><li>Proficient in MS Office (Excel, Word, Outlook); ERP/CRM knowledge is an advantage.</li><li>Strong knowledge of sales coordination, order processing, and invoicing procedures.</li><li>Strong organizational and time-management abilities with the capacity to handle multiple priorities.</li><li>High attention to detail and accuracy in documentation and data entry.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Customer-focused mindset with strong problem-solving skills.</li><li>Ability to coordinate effectively with cross-functional teams</li><li>Analytical skills to assess customer potential, credit terms, and outstanding balances.</li><li>Good follow-up and negotiation skills for approvals, payments, and closures.</li><li>Ability to maintain confidentiality of customer and business information.</li><li>Self-motivated, proactive, and capable of working independently as well as in a team.</li><li>Basic understanding of pricing, contracts, and commercial terms.</li></ul>Benefits &amp; Salary:<ul><li>Salary and benefits will be based on experience and qualifications.</li></ul>How to Apply: Interested candidates may send their updated CV to: hr@afreenuae.comJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Sales Coordinator

IHG Hotels & Resorts

<div>
 InterContinental Abu Dhabi is a renowned luxury destination offering exceptional hospitality experiences. As part of the IHG family, we believe our people are at the heart of everything we do. We are committed to fostering a supportive, inclusive, and high-performing workplace that allows our colleagues to grow and succeed.
 
 
 We are currently looking for a dedicated and organized
 
 Human Resources Coordinator
 
 to support the daily operations of the Human Resources Department.
 
 
 The
 
 Human Resources Coordinator
 
 plays a key support role within the HR team, ensuring smooth and efficient HR operations across employee lifecycle activities. This position requires strong coordination skills, attention to detail, confidentiality, and the ability to work collaboratively in a fast-paced hotel environment.
 
 
 A little taste of your day-to-day:
 
 
 Every day is different, but you&rsquo;ll mostly do:
 
 
 <ul>
 <li>
 Provide administrative and operational support to the Human Resources Department
 </li>
 <li>
 Coordinate recruitment activities including interview scheduling, candidate communication, and onboarding documentation
 </li>
 <li>
 Prepare and maintain employee files, contracts, HR records, and databases in compliance with company and legal requirements
 </li>
 <li>
 Assist with new joiner onboarding, induction programs, and employee orientation sessions
 </li>
 <li>
 Support visa processing, medicals, Emirates ID coordination, and related government documentation
 </li>
 <li>
 Assist in payroll coordination by ensuring accuracy of attendance, leave records, and HR data
 </li>
 <li>
 Coordinate training sessions, colleague engagement activities, and internal HR events
 </li>
 <li>
 Handle employee inquiries professionally while maintaining confidentiality
 </li>
 <li>
 Support HR audits, reports, and compliance with IHG standards and local labor laws
 </li>
 <li>
 Liaise with other departments to ensure timely HR support and communication
 
 
 </li>
 </ul>
 What we need from you:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, Hospitality Management, or a related field
 </li>
 <li>
 Minimum 1&ndash;3 years of experience in an HR administrative or coordinator role (hospitality experience preferred)
 </li>
 <li>
 Knowledge of UAE Labor Law and HR processes is an advantage
 </li>
 <li>
 Previous experience within a hotel or hospitality environment is preferred
 </li>
 <li>
 Experience working with HR systems and databases is an asset
 
 
 </li>
 </ul>
 What you can expect from us:
 
 
 We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.
 
 
 Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
 
 
 IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.
 
 
 So, join us and you&rsquo;ll become part of our ever-growing global family.
 
 
 Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
</div>

Human Resources Coordinator - InterContinental Abu Dhabi

SMART HARMONY

QUALIFICATIONS, EDUCATION &amp; EXPERIENCE<ul><li>Candidate must possess at least a Bachelor's/College Degree in Interior Design/ Architecture.</li><li>At least 3-8 years of working experience in FIT-OUT PROJECT.</li><li>Experience in Architecture/Interior Design or equivalent.</li><li>Excellent leadership skills to supervise the site.</li><li>Excellent communication in English Verbal/Written.</li><li>Can read technical drawings.</li><li>Familiar with relative raw materials.</li><li>Excellent attention to detail and accuracy.</li><li>Ability to work as part of a team.</li><li>Excellent leadership skills.</li><li>Can prepare reports professionally.</li><li>Should be proficient in MS Projects.</li></ul>RESPONSIBILITIES:<ul><li>Monitor material coordination between production, design and sales department.</li><li>Handle authority approvals of local agencies.</li><li>Correspondence with client / consultants / subcontractors.</li><li>Coordinate with different local authorities to obtain drawing approvals.</li><li>Should be aware of health and safety guidelines related to interior fit out project management.</li><li>Will have to send weekly updates and prepare minutes of the meeting.</li><li>Coordination with design and estimation team.</li><li>Assuring correct and Precise documentation of materials, inspections and closure documentation.</li><li>Analyse project bottleneck and taking immediate action.</li><li>Will have to coordinate with multiple suppliers and team members.</li><li>Prepare project schedule.</li><li>Preparing and reviewing method statements and work specific quality control plans. Ensuring materials received are in accordance with quantity and quality. Monitor and control materials release from suppliers.</li><li>Monitor and insure a strict adherence to the production schedule.</li><li>Prepare and submit production update reports regularly and as needed, inclusive but not limited to daily activities, deviations from targets, returns and other related issues.</li><li>Assure quality standards are met and report any deviations from the standards and direct the corrective actions for different production units.</li><li>Maintain records of the transfer slips with any quality issues arise over the production course.</li><li>Verify, coordinate and participate (as needed) in site surveys before proceeding with production to validate the project drawings. Keep proper and updated records of site surveys.</li><li>Arrange production force into balanced groups and distribute jobs between them maintaining proper coordination and integration between different groups.</li><li>Reconcile time records (Exact time) against production targets.</li><li>Monitor material usage and ensure the least waste in in overall production processes.</li><li>Propose and implement innovative ideas to save materials and man/hours.</li><li>Day-to-day management of the site, including supervising and monitoring the site labor force and the work of any subcontractors.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Fit out Engineer

Penspen

<div><div>Sr. Engineer - Procurement (Material Coordinator) responsible for coordinating, monitoring, and expediting procurement and material management activities on behalf of the Project Management Consultant (PMC). The role ensures timely availability of materials in line with project schedules, technical specifications, and contractual requirements while maintaining effective coordination between engineering, procurement, vendors, and site teams.</div>
Qualifications &amp; Experience
<ul>
<li>Bachelor&rsquo;s degree in engineering (Mechanical, Electrical, Civil, or related discipline).
</li>
<li>Typically, minimum 15 years of experience in procurement, material coordination, or supply chain roles within PMC, EPC, or Owner organizations.
</li>
<li>Minimum 5 years offshore Project Experience is Mandatory.</li>
<li>
Strong experience in oil &amp; gas, energy, infrastructure, or industrial projects preferred.
</li>
</ul>Skills &amp; Competencies
<ul>
<li>Strong understanding of procurement workflows, material management, and project controls.
</li>
<li>Familiarity with international codes, standards, and vendor practices.
</li>
<li>Proficiency in MS Excel, MS Office, and procurement/project management systems (e.g., SAP, Primavera, etc.).
</li>
<li>Excellent coordination, communication, and stakeholder management skills.
</li>
<li>Main Responsibilities
</li>
<li>Procurement &amp; Material Coordination
<ul>
<li>Coordinate procurement activities between Engineering, Client, EPC Contractors, Vendors, and Site teams.
</li>
<li>Review and track Material Requisitions (MRs), Purchase Orders (POs), and vendor documents for compliance with project requirements.
</li>
<li>Monitor procurement schedules and material delivery status against the approved project baseline.
</li>
<li>Maintain detailed material tracking logs, procurement status reports, and dashboards.
</li>
</ul><ul><li>Interface with vendors to monitor manufacturing progress, inspections, testing, and dispatch schedules.
</li>
<li>Support expediting activities to ensure on-time delivery of critical materials.
</li>
<li>Identify potential delays and proactively propose mitigation actions.
</li>
</ul><ul><li>Ensure materials conform to approved technical specifications, drawings, and standards.
</li>
<li>Support bid evaluations and technical clarifications when required.
</li>
<li>Verify procurement documentation aligns with contractual and quality requirements.
</li>
</ul></li><li>High attention to detail with strong reporting and documentation skills.
</li>
<li>Ability to manage multiple priorities in a fast-paced project environment.</li></ul> 

#LI-SK1</div>

Sr. Engineer - PMC Procurement (Material Coordinator) - office based

APS Star General Contracting & Maintenance LLC

Foreman (Aluminium and Glass)The Operations Officer ensures the efficient functioning of manufacturing, supply chain, and project execution processes in the aluminum and glass industry. The role includes monitoring daily operations, coordinating with various departments, and maintaining quality standards to ensure timely delivery of projects.Key Responsibilities:<ul><li>Production Management:</li><li>Oversee daily production activities in aluminum and glass fabrication units.</li><li>Ensure optimal utilization of machinery and manpower.</li><li>Monitor compliance with quality standards and production deadlines.</li><li>Project Coordination:</li><li>Collaborate with project managers to ensure smooth execution of projects.</li><li>Prepare and track project timelines, budgets, and deliverables.</li><li>Act as a liaison between the production team and clients to address project requirements.</li><li>Supply Chain and Inventory Management:</li><li>Manage procurement and inventory levels for raw materials like aluminum profiles, glass sheets, hardware, and accessories.</li><li>Negotiate with suppliers to secure cost-effective deals without compromising quality.</li><li>Maintain proper records of inventory and ensure timely restocking.</li><li>Quality Assurance:</li><li>Implement quality checks and ensure all products meet industry standards.</li><li>Address and resolve quality-related issues in production or installation phases.</li><li>Team Management:</li><li>Assist in training, supervising, and evaluating team members.</li><li>Promote a safe and productive work environment.</li><li>Compliance and Reporting:</li><li>Ensure adherence to safety, environmental, and industry regulations.</li><li>Prepare reports on production efficiency, project progress, and resource utilization for management review.</li><li>Process Improvement:</li><li>Identify areas for operational improvement and implement solutions to enhance productivity.</li><li>Stay updated with industry trends and technologies to maintain a competitive edge.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic &amp; Hindi (Preferred)</li></ul>License/Certification:<ul><li>Driving Licence (Preferred)</li></ul>

Aluminium & Glass Foreman

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