administrative assistant Jobs in Abu Dhabi

administrative assistant

document controller- operations coordinator Jobs in Abu Dhabi

document controller- operations coordinator

executive assistant

executive secretary

hr & admin assistant

office administrator

panaderia

Key Responsibilities1. Office Management &amp; Coordination<ul><li>Oversee daily office operations (supplies, maintenance, and utilities).</li><li>Serve as the main contact for internal communication and external vendors.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li></ul>2. Administrative Support<ul><li>Prepare and maintain official documents, reports, and records.</li><li>Handle correspondence (emails, memos, phone calls, letters).</li><li>Assist management in preparing presentations, reports, and proposals.</li><li>Ensure filing systems (digital and physical) are updated and secure.</li></ul>3. Financial &amp; Inventory Assistance<ul><li>Monitor petty cash, reimbursements, and simple expense tracking.</li><li>Assist in procurement of supplies and maintain inventory records.</li><li>Support accounting by submitting invoices and expense reports.</li></ul>4. HR &amp; Staff Support (if applicable)<ul><li>Maintain attendance and leave records.</li><li>Support in onboarding new employees and maintaining personnel files.</li><li>Assist with coordination of staff schedules and payroll documentation.</li></ul>5. Compliance &amp; Documentation<ul><li>Ensure licenses, permits, and legal documents are up to date.</li><li>Coordinate with management and external agencies for renewals or audits.</li><li>Maintain confidentiality of company information at all times.</li></ul>6. Communication &amp; Customer Support <ul><li>Handle customer inquiries, complaints, or walk-in clients when needed.</li><li>Coordinate between branches and head office for information flow.</li></ul>QualificationsEducation:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Accounting, or related field.</li><li>Diploma or vocational training in office management or accounting (for smaller businesses) can also be acceptable.</li></ul>Experience:<ul><li>3&ndash;5 years of experience in administrative or office support roles.</li><li>Experience in retail, F&amp;B, or service business administration is a plus.</li></ul>Skills:<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.</li><li>Basic accounting or bookkeeping knowledge.</li><li>Time management and ability to work independently.</li><li>Discretion and professionalism in handling confidential information</li></ul>Personality Traits<ul><li>Reliable and proactive problem-solver.</li><li>Detail-oriented and disciplined.</li><li>Approachable, helpful, and cooperative.</li><li>Able to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Office Administrator

Green Wave Information Technology Network Services Sole Proprietorship LLC

Green Wave Information Technology Network Services in Abu Dhabi is looking for a dedicated, hardworking, and detail-oriented individual to join our team as an Office Administrator cum Accountant. This dual-role position requires someone who is not only confident with numbers and financial reporting but also capable of efficiently managing day-to-day administrative operations. If you are someone who takes initiative, thrives in a fast-paced environment, and is eager to contribute to the overall efficiency and success of the company, we encourage you to apply.Responsibilities in a brief<ul><li>Oversee general office operations: ordering supplies, managing equipment and maintaining a tidy workspace.</li><li>Handle incoming and outgoing communications&mdash;emails, calls, and correspondence.</li><li>Maintain both digital and hard&#8209;copy filing systems, ensuring documents are well-organized and accessible.</li><li>Good knowledge in Accounts software's like QBM, Zoho Books, Tally etc..</li><li>Reconcile bank statements and manage petty cash.</li><li>Maintain accurate financial records including ledgers, invoices, payments, and receipts.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Admin &amp; Accountant: 2 years (Required)</li></ul>

Office Administrator cum Accountant

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Female HR & Office Administrator - Real Estate

Expert Advice Management Consulting L.L.C

Overview:We are seeking a dependable and detail-oriented Office Administrator to assist with the smooth running of our daily operations. The ideal candidate will be organized, able to handle multiple tasks simultaneously, and possess strong communication skills, especially in a fast-paced work environment.Key Responsibilities:<ul><li>Manage calendars, emails, and phone communications</li><li>Prepare and organize reports and documents</li><li>Coordinate meetings and manage office logistics</li><li>Provide general administrative support to the team</li></ul>Qualifications:<ul><li>Previous experience in an administrative or office support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Strong organizational and communication skills</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Legal Administrative

R cafe

We are looking for an HR Administrator to support our Human Resources department in all HR-related duties, including maintaining employee records, managing HR documents, and updating internal databases.HR Administrator responsibilities include processing employee data, assisting with recruitment and onboarding procedures, preparing HR-related reports, and ensuring compliance with company policies and UAE Labour Law. To be successful in this role, you should have previous experience in an HR department and a good understanding of HR procedures and labour regulations.Ultimately, you will ensure our HR processes run smoothly and contribute to creating a productive and compliant workplace environment.Qualifications:<ul><li>Proven experience as an HR Administrator, HR Assistant, or relevant human resources role</li><li>Excellent knowledge of UAE Labour Law and HR best practices</li><li>Hands-on experience with HRMS software and MS Office (especially Excel)</li><li>Strong organizational and time-management skills</li><li>Attention to detail and ability to handle confidential information with integrity</li><li>Excellent communication and interpersonal skills</li><li>Bachelor&rsquo;s degree in human resources, Business Administration, or a related field</li><li>Immediate join</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

HR Administrator

Pure home premiun properties

Job Title: Administration OfficerDepartment: Administration Location: Abu Dhabi UAE Visa : Own VisaExperience : UAE experience mandatory minimum 2 years Job Summary:Key Responsibilities:<ul><li>Oversee day-to-day administrative operations and office management.</li><li>Supervise and coordinate the work of administrative staff (receptionists, clerks, office assistants, etc.).</li><li>Develop and implement administrative systems, policies, and procedures.</li><li>Manage office supplies, equipment, maintenance, and inventory control.</li><li>Organize and maintain office records, contracts, and confidential documents.</li><li>Handle facility management tasks including liaising with vendors, building management, and service providers.</li><li>Coordinate company events, meetings, and internal communications.</li><li>Ensure compliance with health and safety regulations in the office.</li><li>Manage administrative budgets and monitor expenses.</li><li>Support HR and Finance departments with administrative tasks when required.</li><li>Oversee travel arrangements, visa processing, and accommodation for staff and executives.</li><li>Maintain strong internal communication and ensure a productive working environment.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).</li><li>Minimum 5 years of experience in administrative or office management roles.</li><li>Proven leadership and team management skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong interpersonal and communication skills.</li><li>Proficiency in Microsoft Office Suite and office management software.</li><li>Knowledge of administrative policies, procurement, and office systems.</li><li>Attention to detail and ability to work independently under pressure.</li><li>Ability to adapt in a fast-paced and dynamic work environment.</li></ul>Working Conditions:<ul><li>Office-based role with standard working hours.</li><li>Own Visa Required ( Family or employment + NOC )</li><li>Located in Abu Dhabi and available to join immediately .</li></ul>PS : We don't conduct online interviews .Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Administration Officer

Confidential Careers

<div>
 
 
 About the Role
 
 
 
 
 
 
 We are hiring an Office Coordinator to support the Communications Department of our client, on a contract/secondment basis.
 
 
 The role requires strong organizational, coordination, and communication skills, with proven experience using client systems and handling procurement and budget control processes and calendar management
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide day-to-day administrative and coordination support to the Communications Department.
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 Manage purchase requisitions, approvals, and follow-ups using client procurement systems.
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 Support planning, organization, and execution of corporate events and communication initiatives.
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 Track departmental budgets, invoices, and expenses to ensure financial accuracy and compliance.
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 Liaise with internal teams, suppliers, and vendors to ensure smooth project and procurement flow.
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 Prepare reports, presentations, and documentation as required.
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 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
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 Bachelor&rsquo;s degree in business administration, Communications, or related field.
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 3&ndash;5 years of experience in office coordination or administration within oil &amp; gas companies.
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 Strong knowledge of procurement and financial systems.
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 Proven experience in event management and budget control.
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 Excellent communication, organizational, and time-management skills.
 </li>
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 Proficient in MS Office Suite (Excel, PowerPoint, Word).
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 Must be based in Abu Dhabi or willing to relocate.
 </li>
 </ul>
 
 
 
 Contract Details
 
 
 
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 Type: Contract hire / Secondment to Client
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 Location: Abu Dhabi
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 Start Date: As soon as possible
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 </ul>
 
 
</div>

Communications Coordinator – Communications Department (Contract / Secondment to Client)

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