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administrative assistant Jobs in Abu Dhabi

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ONFUSION

<ul><li>Prepare and format memos, letters, and official correspondence for internal and external use</li><li>Manage incoming and outgoing communication with clients, consultants, and contractors</li><li>Maintain organized records of project documents, reports, and communications</li><li>Support project teams with administrative duties and document control</li><li>Coordinate meeting schedules, take minutes, and follow up on action items</li><li>Handle general office tasks, including filing, data entry, and managing office supplies</li><li>Ensure all documentation complies with company standards and confidentiality policies</li></ul>Job Type: Full-timePay: From AED1.00 per monthApplication Question(s):<ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>Do you have experience in construction industry? If yes, how many years?</li></ul>

Office Administrator

Palinoia Properties

Location: Abu Dhabi, UAE Company: Palinoia PropertiesExperience: Minimum 1 year in real estate or property-related office administrationAbout Us Palinoia Properties is a fast-growing real estate company in Abu Dhabi, specializing in primary market property sales. We are seeking a proactive and organized Office Administrator to handle day-to-day office operations, HR coordination, and administrative support to ensure smooth business flow.Key Responsibilities<ul><li>Oversee daily administrative operations and ensure efficient office functioning.</li><li>Maintain and update employee records, files, and HR documentation.</li><li>Support recruitment activities &mdash; posting jobs, scheduling interviews, and preparing offer letters.</li><li>Assist in payroll coordination, attendance tracking, and record accuracy.</li><li>Coordinate with the PRO for visa applications, renewals, and related processes.</li><li>Manage office supplies, vendor relationships, and expense tracking.</li><li>Prepare letters, reports, and other internal communications.</li><li>Support management in onboarding, staff coordination, and communication.</li><li>Maintain and update the company CRM system and ensure data accuracy.</li><li>Organize and manage active records and contracts with developers.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration or coordination within the real estate industry (HR/recruitment experience is a plus).</li><li>Familiarity with UAE labor laws, visa processes, and documentation handling.</li><li>Experience using CRM systems (preferably in real estate).</li><li>Excellent organization, multitasking, and communication skills.</li><li>Proficiency in English (Arabic is an advantage).</li><li>Must be based in Abu Dhabi or willing to relocate.</li></ul>Job Types: Full-time, PermanentPay: From AED3,000.00 per month

Female HR & Office Administrator - Real Estate

ADAMZ IT SOLUTIONS

Hiring Operations and Admin for IT(ELV) company.<ul><li>3+ years experience as operations and Admin in IT/Technical industry, preferably in UAE</li><li>1+ year proven experiencein inventory Management</li><li>Excellent organizational and multitasking abilities to work independently and managing office alone.</li><li>Ability to handle office administrative tasks such as scheduling meetings, managing office supplies, and coordinating with vendors.</li><li>Must handle stock and schedule daily work routine.</li><li>Basic knowledge in accounting and tally prime software.</li><li>Knowledge of VAT and other UAE accounting standards and regulations.</li><li>Must know payroll calculation.</li><li>Basic knowledge in Autocad.</li><li>Must be familiar with handling Government and legal documents.</li><li>Excellent&#8203; communication and interpersonal skills.</li><li>A valid UAE driving license is a plus.</li><li>Candidates with own visa preferred</li><li>Male candidates preferred.</li></ul>Job Location : Musaffah, Abu DhabiJob Type : Full-time, PermanentSalary : AED 2000-3000 per monthInterested candidates are invited to whatsapp th&#8203;eir CV to +971 2 556 6197Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting? If yes, what are the accounting software you are familiar with? </li></ul>Experience:<ul><li>Inventory management : 1 year (Preferred)</li><li>Operations &amp; Admin: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Residence or Employment(transferable) visa (Preferred)</li></ul>

Operations Administrator

Masterpiece Property LLC

WE ARE HIRING &ndash; ADMINISTRATOR / LISTING COORDINATORAre you organized, detail-oriented, and passionate about real estate? We are looking for a proactive Administrator / Listing Coordinator to support our sales and listing teams and ensure smooth operations across all property listings.Key Responsibilities<ul><li>Gather and verify property details, photos, and marketing materials.</li><li>Upload and maintain listings on CRM, portals, and social media.</li><li>Coordinate with landlords, owners, and developers regarding contracts, renewals, and marketing.</li><li>Prepare documents such as LOIs, MoUs, NOCs, and tenancy contracts.</li><li>Manage inquiries, assign leads to agents, and monitor CRM updates.</li><li>Provide general administrative support (calls, filing, data entry, scheduling).</li><li>Track office sales and prepare required reports.</li></ul>Qualifications &amp; Skills<ul><li>2+ years of experience in real estate administration or listing coordination.</li><li>Strong knowledge of real estate documentation and processes.</li><li>Proficiency in CRM systems &amp; MS Office.</li><li>Excellent organizational and communication skills.</li><li>Time management and multitasking abilities.</li><li>Fluency in English (Arabic is a plus).</li></ul>Job Type: Full-time

Listing Administrator

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

Job Title: Administrative Secretary (With Catering Experience)Job Summary: The Administrative Secretary provides essential administrative and clerical support to ensure smooth and efficient office operations. This role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting management and staff with day-to-day administrative tasks. The Administrative Secretary acts as a key point of contact within the organization, supporting communication, organization, and operational efficiency.Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings for management and team members.</li><li>Prepare, edit, and format documents, reports, correspondence, and presentations.</li><li>Handle incoming and outgoing communications, including phone calls, emails, and letters.</li><li>Maintain accurate records, files, and databases for easy retrieval and reference.</li><li>Coordinate office activities, events, and logistics to ensure smooth operations.</li><li>Assist with preparation of reports, proposals, and other administrative tasks as required.</li><li>Support HR, finance, or other departments with administrative and clerical tasks as needed.</li><li>Greet visitors, answer queries, and act as a liaison between management, staff, and external stakeholders.</li><li>Ensure office supplies and resources are adequately stocked and managed.</li><li>Maintain confidentiality and exercise discretion in handling sensitive information.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or diploma in Office Administration, Business Administration, or related field.</li><li>Proven experience as an administrative secretary, executive assistant, or similar role.</li><li>Excellent organizational, time-management, and multitasking skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Attention to detail and accuracy in documentation and correspondence.</li><li>Professionalism, discretion, and strong interpersonal skills.</li><li>Ability to work independently and as part of a team.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED8,000.00 per month

Administration Secretary

AL JAS ADV.CO.LLC

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.Administrative Secretary Responsibilities:<ul><li>Reporting to management and performing secretarial duties.</li><li>Processing, typing, editing, and formatting reports and documents.</li><li>Filing documents, as well as entering data and maintaining databases.</li><li>Liaising with internal departments and communicating with the public.</li><li>Directing internal and external calls, emails, and faxes to designated departments.</li><li>Arranging and scheduling appointments, meetings, and events.</li><li>Monitoring office supplies and ordering replacements.</li><li>Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</li><li>Preparing facilities and arranging refreshments for events, if required.</li><li>Observing the best business practices and etiquette.</li></ul>Administrative Secretary Requirements:<ul><li>High School Diploma or GED.</li><li>Formal qualification in office administration, secretarial work, or related training.</li><li>1-2 years of experience as an Administrative Secretary would be advantageous.</li><li>Advanced proficiency in managing documents, spreadsheets, and databases.</li><li>Ability to liaise internally and externally on administrative matters.</li><li>Exceptional filing, recordkeeping, and organizational skills.</li><li>Working knowledge of printers, copiers, scanners, and fax machines.</li><li>Proficiency in appointment scheduling and call forwarding systems.</li><li>Excellent written and verbal communication skills.</li><li>Exceptional interpersonal skills.</li></ul>Job Types: Full-time, Permanent, FresherPay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Salary Expectations</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Sales: 1 year (Required)</li><li>receptionist/secretary: 2 years (Required)</li><li>Advertising: 3 years (Preferred)</li></ul>Language:<ul><li>Tagalog (Required)</li><li>English (Required)</li></ul>

Receptionist/Secretary

Al Hodood Technologies 

<ul><li>Managing day-to-day office operations and ensuring smooth workflow.</li><li>Handling phone calls, emails, and correspondence.</li><li>Maintaining records, filing systems, and databases.</li><li>Preparing reports, presentations, and basic documentation.</li><li>Coordinating schedules, meetings, and appointments.</li><li>Assisting in procurement of office supplies and maintaining inventory.</li><li>Supporting HR and Finance teams with administrative tasks.</li><li>Managing visitor entries and providing general office support.</li><li>Ensuring compliance with company policies and procedures.</li><li>Liaising with vendors, service providers, and building management.</li><li>Assisting in travel arrangements and logistics.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Admin Assistant with Driving License ( Hindi speakers )

Explore 448+ Office administrator in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.