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Atomica Precision Electronics Instruments Trading

<ul><li>Manage and respond to incoming emails, calls, and correspondence professionally.</li><li>Maintain filing systems (physical and digital) for easy document retrieval.</li><li>Coordinate shipping &amp; logistics for office equipment, instruments, and documents.</li><li>Follow up with clients and suppliers on pending documents, deliveries, and payments.</li><li>Prepare letters, memos, reports, and other routine communications.</li><li>Handle visa, hotel, and flight bookings for staff and guests.</li><li>Support the preparation and submission of invoices and required documentation to clients or platforms (e.g., ADNOC, ENEC, FANR).</li><li>Ensure the office is well-maintained and stocked with supplies.</li><li>Liaise with PRO for government documentation and visa processing.</li><li>Update and track key records such as PO logs, delivery notes, shipment tracking, etc.</li><li>Support the Business Development and Technical teams with basic coordination tasks.</li></ul>if you are fit for this position please send your email to sales@atomica.ae<ul><li>Ensure confidentiality and security of company documents and information.</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: AED١٫٠٠&nbsp;لكل شهر

Office Administrator

Stronghold Global Incorporated Ltd

The Administrative and Front Office Executive supports the CHRO and wider team by managing HR, compliance, and administrative tasks, ensuring smooth, accurate, and compliant operations across the organisation.1. Administration &amp; Office Operations <ul><li>Oversee day-to-day office administration and ensure smooth functioning of operations.</li><li>Maintain office supplies, records, correspondence, and filing systems.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.</li><li>Support meeting arrangements, travel coordination, and scheduling.</li><li>Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global&rsquo;s governance standards.</li></ul>2. Reception &amp; Front Office Cover<ul><li>Provide coverage for the Receptionist as required.</li><li>Handle calls, correspondence, and visitor management with professionalism and courtesy.</li><li>Ensure a seamless front-of-house experience for clients, guests, and partners.</li></ul>3. HR Administration<ul><li>Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.</li><li>Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.</li><li>Administer employee leave, attendance, and benefits records accurately.</li><li>Assist in preparing HR reports and metrics for management.</li></ul>4. PRO &amp; Compliance Coordination<ul><li>Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.</li><li>Liaise with ADGM, immigration, and other government authorities for company and employee documentation.</li><li>Support renewal of company licences, trade certificates, and other corporate filings.</li><li>Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.</li></ul>5. Medical &amp; Insurance Administrator<ul><li>Coordinate employee medical insurance enrolments, renewals, and cancellations.</li><li>Liaise with insurance providers to ensure accurate coverage and prompt processing.</li><li>Maintain confidential employee health insurance and medical records.</li></ul>6. HRIS &amp; Systems Management<ul><li>Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).</li><li>Support the implementation and continuous improvement of HR systems and digital processes.</li><li>Generate HR data and reports as required by the CHRO or management.</li></ul>7. CHRO Support<ul><li>Provide direct administrative and operational support to the Chief HR Officer.</li><li>Assist in preparing presentations, reports, and correspondence for the CHRO.</li><li>Coordinate HR meetings, follow-ups, and documentation.</li><li>Handle sensitive and confidential matters with discretion and integrity.</li></ul>Note: The starting salary for this role is up to AED 3,500. Applicants who expect a salary higher than AED 3,500 are kindly advised not to apply.Job Type: Full-timePay: From AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?</li><li>Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?</li><li>Are you available to join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administration, HR coordination, or PRO functions: 1 year (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Administrative and Front Office Executive

Six Construct Qatar Ltd.

<div>
 
 Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 Why This Role Matters
 
 
 
 
 
 The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees, visitors, and external stakeholders. This role supports administrative coordination, employee documentation management, and communication across the organization, contributing to an organized and efficient workplace environment.
 
 
 
 
 
 What You&rsquo;ll Drive
 
 
 
 
 
 
 Front Desk &amp; Office Administration
 
 
 
 
 
 &bull; Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
 
 
 &bull; Provide reception support and general office administrative assistance.
 
 
 &bull; Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
 
 
 &bull; Maintain organized digital and physical filing systems for employee-related documentation.
 
 
 
 
 
 Employee
 
 
 Documentation &amp; Coordination
 
 
 
 
 
 &bull; Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.
 
 
 &bull; Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.
 
 
 &bull; Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.
 
 
 
 
 
 Visa &amp; Travel Coordination
 
 
 
 
 
 &bull; Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.
 
 
 &bull; Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.
 
 
 
 
 
 Administrative Reporting &amp; Support
 
 
 
 
 
 &bull; Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
 
 
 &bull; Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.
 
 
 &bull; Assist in collecting and verifying monthly staff timesheets to support payroll processing.
 
 
 &bull; Prepare weekly sick leave reports using Excel to monitor workforce availability.
 
 
 &bull; Manage Sunday Requests and generate recurring food reports for onsite teams.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 You&rsquo;re a Great Fit If You Have
 
 
 
 
 
 &bull; Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 &bull; Previous experience as a receptionist, office administrator, or HR support role.
 
 
 &bull; Strong organizational and administrative skills.
 
 
 &bull; Good knowledge of Microsoft Office, particularly Outlook and Excel.
 
 
 &bull; Strong communication and interpersonal skills when interacting with employees and visitors.
 
 
 &bull; Ability to manage multiple administrative tasks in a fast-paced office environment.
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 Why You&rsquo;ll Enjoy Working with Us
 
 
 
 
 <ul>
 <li>
 Competitive Benefits
 </li>
 <li>
 Positive Workplace Culture
 </li>
 <li>
 Opportunity to work with a leading international construction group
 </li>
 <li>
 Exposure to large-scale, high-impact projects in the Middle East
 </li>
 <li>
 Collaborative, diverse, and professional work environment
 </li>
 <li>
 Career growth and development opportunities
 </li>
 </ul>
</div>

Receptionist (UAE National)

BESIX Unitec

<div>
 
 Company Description
 
 
 
 Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide.
 
 
 
 Job Description
 
 
 
 
 Why This Role Matters
 
 
 
 The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees, visitors, and external stakeholders. This role supports administrative coordination, employee documentation management, and communication across the organization, contributing to an organized and efficient workplace environment.
 
 
 
 What You&rsquo;ll Drive
 
 
 
 
 Front Desk &amp; Office Administration
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.
 </li>
 <li>
 Provide reception support and general office administrative assistance.
 </li>
 <li>
 Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.
 </li>
 <li>
 Maintain organized digital and physical filing systems for employee-related documentation.
 
 
 </li>
 </ul>
 
 Employee
 
 
 Documentation &amp; Coordination
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.
 </li>
 <li>
 Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.
 </li>
 <li>
 Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.
 
 
 </li>
 </ul>
 
 Visa &amp; Travel Coordination
 
 
 
 <ul>
 <li>
 Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.
 </li>
 <li>
 Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.
 
 
 </li>
 </ul>
 
 Administrative Reporting &amp; Support
 
 
 
 <ul>
 <li>
 Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.
 </li>
 <li>
 Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.
 </li>
 <li>
 Assist in collecting and verifying monthly staff timesheets to support payroll processing.
 </li>
 <li>
 Prepare weekly sick leave reports using Excel to monitor workforce availability.
 </li>
 <li>
 Manage Sunday Requests and generate recurring food reports for onsite teams.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 You&rsquo;re a Great Fit If You Have
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Previous experience as a receptionist, office administrator, or HR support role.
 </li>
 <li>
 Strong organizational and administrative skills.
 </li>
 <li>
 Good knowledge of Microsoft Office, particularly Outlook and Excel.
 </li>
 <li>
 Strong communication and interpersonal skills when interacting with employees and visitors.
 </li>
 <li>
 Ability to manage multiple administrative tasks in a fast-paced office environment.
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Why You&rsquo;ll Enjoy Working with Us
 
 
 
 <ul>
 <li>
 Competitive Benefits
 </li>
 <li>
 Positive Workplace Culture
 </li>
 <li>
 Opportunity to work with a leading international construction group
 </li>
 <li>
 Exposure to large-scale, high-impact projects in the Middle East
 </li>
 <li>
 Collaborative, diverse, and professional work environment
 </li>
 <li>
 Career growth and development opportunities
 </li>
 </ul>
</div>

Six Construct

<div>Company Description 
Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. 
Job Description 
Why This Role Matters
The Receptionist plays a key role in ensuring smooth day-to-day office operations by serving as the first point of contact for employees, visitors, and external stakeholders. This role supports administrative coordination, employee documentation management, and communication across the organization, contributing to an organized and efficient workplace environment.
What You&rsquo;ll Drive
Front Desk &amp; Office Administration<ul><li>Serve as the first point of contact for visitors, employees, and external partners, ensuring a professional and welcoming environment.</li><li>Provide reception support and general office administrative assistance.</li><li>Monitor the Outlook inbox and ensure internal and external inquiries are addressed promptly.</li><li>Maintain organized digital and physical filing systems for employee-related documentation.</li></ul>
Employee Documentation &amp; Coordination<ul><li>Act as the primary point of contact for Asian workforce demographics, ensuring clear communication and support when required.</li><li>Facilitate the collection, renewal, and organized distribution of employee passports and Emirates IDs.</li><li>Assist employees with UAE Pass registration, guiding them through mobile setup and OTP verification when required.</li></ul>
Visa &amp; Travel Coordination<ul><li>Coordinate logistics for visa medical appointments, including arranging transportation and ensuring employees are prepared for the process.</li><li>Verify labour tickets and assist with travel logistics for employees traveling through UAE airports.</li></ul>
Administrative Reporting &amp; Support<ul><li>Maintain accurate daily timesheets for staff and labour teams, ensuring working hours are properly recorded.</li><li>Conduct screening of timesheets and TQR (Total Quality Reports) to identify discrepancies.</li><li>Assist in collecting and verifying monthly staff timesheets to support payroll processing.</li><li>Prepare weekly sick leave reports using Excel to monitor workforce availability.</li><li>Manage Sunday Requests and generate recurring food reports for onsite teams.</li></ul> 
Qualifications 
You&rsquo;re a Great Fit If You Have<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Previous experience as a receptionist, office administrator, or HR support role.</li><li>Strong organizational and administrative skills.</li><li>Good knowledge of Microsoft Office, particularly Outlook and Excel.</li><li>Strong communication and interpersonal skills when interacting with employees and visitors.</li><li>Ability to manage multiple administrative tasks in a fast-paced office environment.</li></ul> 
Additional Information 
Why You&rsquo;ll Enjoy Working with Us<ul><li>
Competitive Benefits</li><li>
Positive Workplace Culture</li><li>
Opportunity to work with a leading international construction group</li><li>
Exposure to large-scale, high-impact projects in the Middle East</li><li>
Collaborative, diverse, and professional work environment</li><li>
Career growth and development opportunities</li></ul></div>

Modon Facilities Management - L.L.C - S.P.C

Job Title: Administrator Cum Driver (VIP CEO Support)We are seeking a professional and reliable Administrator Cum Driver to provide administrative support and chauffeur services for our VIP CEO.Responsibilities:<ul><li>Handle daily administrative and office support tasks</li><li>Manage documents, schedules, emails, and coordination duties</li><li>Perform data entry, filing, and basic reporting</li><li>Provide safe, professional transportation for the CEO</li><li>Ensure timely travel and maintain confidentiality at all times</li><li>Assist with errands and other duties as required</li></ul>Requirements:<ul><li>Well-groomed and professional appearance</li><li>Strong English speaking and communication skills</li><li>Valid UAE Light Vehicle Driving License</li><li>Good knowledge of UAE roads and routes</li><li>Computer skills (MS Office, email, Excel, Word, and basic office systems)</li><li>Experience in administrative tasks and VIP driving preferred</li><li>Punctual, trustworthy, and discreet</li></ul>Job Type: PermanentWork Location: In person

Administrator Cum Driver (VIP CEO Support)

Brilliant Investment

Job Description:Brilliant Investment and Development is looking for a professional and organized female receptionist to join our growing team. The role involves managing front desk operations, providing administrative support, and ensuring smooth office coordination. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask efficiently in a dynamic office environment.Key Responsibilities:Front Desk Management:<ul><li>Greet and assist visitors in a professional and welcoming manner.</li><li>Answer and direct phone calls, handle correspondence, and respond to inquiries efficiently.</li><li>Manage office email/mailbox and incoming deliveries.</li></ul>Administrative Support:<ul><li>Maintain office filing systems and ensure proper documentation and record-keeping.</li><li>Provide general administrative support, including filing, copying, scanning, and other clerical tasks.</li><li>Perform additional administrative duties as assigned.</li></ul>Office Operations &amp; Coordination:<ul><li>Ensure office cleanliness and coordinate with cleaning staff for daily upkeep.</li><li>Manage and monitor cleaners&rsquo; schedules.</li><li>Coordinate office supplies, stationery, and equipment; monitor stock levels and arrange replenishment.</li><li>Liaise with suppliers to ensure timely delivery of office requirements.</li></ul>Security &amp; Compliance:<ul><li>Maintain office security by following procedures, monitoring logbooks, and issuing visitor access.</li></ul>Logistics &amp; Courier Handling:<ul><li>Handle courier services and ensure timely dispatch and receipt of documents.</li></ul>Qualifications:<ul><li>Female candidates only</li><li>Proven experience as a receptionist or in a similar administrative role is an advantage.</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint).</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and multitasking abilities.</li><li>Attention to detail and ability to handle tasks efficiently.</li><li>Professional appearance and positive attitude.</li></ul>Job Type: Full-timePay: AED2,500.00 per monthWork Location: In person

Receptionist

Explore 374+ Office administrator in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

374 office administrator jobs In Abu Dhabi

Office Administrator

Administrative and Front Office Executive

Receptionist (UAE National)

Receptionist (UAE National)

Receptionist (UAE National)

Administrator Cum Driver (VIP CEO Support)

Receptionist