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office administrator

Gensler

<div></div><div><div>Your Role</div><div></div><div>
We are looking to hire an experienced Receptionist Office Administrator for our growing Abu Dhabi office. As the face of the office, you will be the first point of contact for our clients, consultants and colleagues. You will embody the Gensler culture and spirit of welcome, friendship and collaboration.</div><div></div><div>
What You Will Do</div><div></div><div>
Front Desk &amp; Visitor Management</div><ul><li>
Front Desk Management: Serve as the first point of contact for visitors, clients, and consultants, ensuring a welcoming and professional environment in the reception area.</li><li>
Visitor Coordination: Greet visitors and notify appropriate team members upon their arrival.</li><li>
Call Handling: Answer and direct incoming calls, manage internal communications, and assist with inquiries from clients, project teams, and external consultants.</li></ul><div></div><div>
Office &amp; Facility Management</div><ul><li>
Office Presentation: Maintain the cleanliness and organization of the reception and common areas, ensuring a tidy and professional atmosphere.</li><li>
Mail &amp; Courier Services: Handle all incoming and outgoing mail, including packages and couriers (e.g., FedEx), and distribute them to the appropriate parties.</li><li>
Supply Management: Monitor and order office supplies (stationery, groceries, etc.), ensuring the office is stocked with essential items. Process miscellaneous payments, ensuring all transactions adhere to established protocols.</li><li>
Office Equipment Management: Ensure office equipment (e.g., mice, chargers, batteries) is available and in working order.</li><li>
Work Permit Applications: Assist in applying for work permits, ensuring all necessary documentation is completed and submitted in accordance with legal requirements.</li></ul><div></div><div>
Travel and Administrative Support</div><ul><li>
Assist with day-to-day operations for the Dubai and Abu Dhabi offices.</li><li>
Provide administrative assistance to principals, including managing expense reports, timesheets, scheduling internal and external meetings, and handling miscellaneous administrative tasks.</li><li>
Handle all aspects of travel management.</li><li>
Manage visa applications and ensure all records are kept up-to-date.</li><li>
Coordinate the printing of business cards.</li><li>
Stamp documents as required.</li><li>
Address miscellaneous tasks as assigned by the office manager.</li></ul><div></div><div>
Meeting &amp; Event Support</div><ul><li>
Meeting Room Coordination: Schedule and manage conference room bookings, ensuring rooms are prepared for meetings, including AV setup and arranging refreshments.</li><li>
Catering: Arrange catering for meetings and events as needed.</li></ul><div></div><div>
Onboarding Support</div><ul><li>
Preparing Welcome Kits: Prepare welcome kits for new joiners, ensuring all necessary materials and onboarding information are provided.</li></ul><div></div><div>
General Administrative Support</div><ul><li>
General Administrative and Office Support: Provide ad hoc administrative support to various departments, including photocopying, scanning, document preparation, filing, and scheduling as required.</li></ul><div></div><div>
Backup Coverage</div><ul><li>
Provide backup for the Dubai Office Administrator when absent due to (sick)leave.</li></ul><div></div><div>
Your Qualifications</div><ul><li>
3+ years of relevant work experience</li><li>
Presentable and professional appearance, with the ability to represent the firm positively.</li><li>
Previous experience as a receptionist or in a front office role, ideally in an architectural, design, or professional services firm.</li><li>
Excellent verbal and written communication skills in English and, preferably Arabic as well.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, etc.).</li><li>
Strong organizational skills with the ability to multitask in a fast-paced environment.</li><li>
Demonstrates a proactive attitude, anticipating needs and taking initiative to address tasks efficiently.</li><li>
Maintains a professional attitude and exercises discretion in handling confidential information.</li><li>
Customer-focused mindset with a friendly, approachable attitude.</li><li>
Capable of collaborating effectively within a team.</li></ul><div></div><div>
Life at Gensler</div><div></div><div>
As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to &quot;Well-being Week,&quot; our offices reflect our people's diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.</div><div></div><div>
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

Office Administrator

Confidential

<div>
 <p>
  Job Title: General Services Officer
 </p>
 <p>
  <strong>
   Industry:
  </strong>
  Oil &amp; Gas
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Abu Dhabi
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Administration / Facilities / Support Services
 </p>
 <p>
  Job Summary
 </p>
 <p>
  The General Services Officer is responsible for managing and coordinating all general administrative and support services to ensure smooth day-to-day operations at site and office locations. This role supports facilities management, logistics, accommodation, transportation, and compliance with company and client requirements in the Oil &amp; Gas sector.
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  <strong>
   Administration &amp; Facilities
  </strong>
 </p>
 <ul>
  <li>
   Manage office and site facilities, including maintenance, housekeeping, and utilities.
  </li>
  <li>
   Coordinate accommodation arrangements for staff (camps, hotels, apartments).
  </li>
  <li>
   Ensure offices and camps comply with HSE and company standards.
  </li>
 </ul>
 <p>
  <strong>
   Logistics &amp; Transportation
  </strong>
 </p>
 <ul>
  <li>
   Arrange transportation for employees (buses, light vehicles, drivers).
  </li>
  <li>
   Monitor vehicle usage, maintenance schedules, and fuel consumption.
  </li>
  <li>
   Coordinate movement of manpower, materials, and equipment.
  </li>
 </ul>
 <p>
  <strong>
   Vendor &amp; Contract Management
  </strong>
 </p>
 <ul>
  <li>
   Liaise with suppliers and service providers (accommodation, transport, catering, cleaning).
  </li>
  <li>
   Monitor service quality and resolve issues with vendors.
  </li>
  <li>
   Support contract administration and cost control for general services.
  </li>
 </ul>
 <p>
  <strong>
   Employee Support
  </strong>
 </p>
 <ul>
  <li>
   Assist employees with general service-related requests.
  </li>
  <li>
   Coordinate ID cards, access passes, and camp/site access.
  </li>
  <li>
   Support onboarding and mobilization activities.
  </li>
 </ul>
 <p>
  <strong>
   Compliance &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Ensure compliance with company policies, client requirements, and local regulations.
  </li>
  <li>
   Maintain records related to accommodation, transport, and assets.
  </li>
  <li>
   Prepare reports on general services costs, utilization, and performance.
  </li>
 </ul>
 <p>
  <strong>
   HSE &amp; Site Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with HSE teams to ensure safe working and living conditions.
  </li>
  <li>
   Support audits and inspections related to facilities and camps.
  </li>
  <li>
   Ensure emergency preparedness at camps and offices.
  </li>
 </ul>
 <p>
  Requirements
 </p>
 <p>
  <strong>
   Education
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or Diploma in Business Administration, Facilities Management, or a related field.
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience in a similar role within the Oil &amp; Gas or construction industry.
  </li>
  <li>
   Experience in site-based operations and remote camps preferred.
  </li>
 </ul>
 <p>
  <strong>
   Skills &amp; Competencies
  </strong>
 </p>
 <ul>
  <li>
   Strong coordination and organizational skills.
  </li>
  <li>
   Good communication and vendor management abilities.
  </li>
  <li>
   Knowledge of UAE labor laws and site practices is an advantage.
  </li>
  <li>
   Proficient in MS Office (Excel, Word, Outlook).
  </li>
  <li>
   Ability to work under pressure and manage multiple tasks.
  </li>
 </ul>
 <p>
  Language
 </p>
 <ul>
  <li>
   English &ndash; Mandatory
  </li>
  <li>
   Arabic &ndash; Advantage
  </li>
 </ul>
 <p>
  Additional Requirements
 </p>
 <ul>
  <li>
   Valid UAE driving license preferred.
  </li>
  <li>
   Willingness to work on site and flexible hours as required.
  </li>
 </ul>
 <p>
 </p>
</div>


Al Lul Transport and General contrating LLC

<p>The Office Administrator will support daily administrative and operational activities related to vehicle tracking services majorly. The role requires coordination with various department, and internal teams to ensure accurate system records, timely reporting, and efficient office / vehicle management and operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and update vehicle tracking system records, including vehicle, and device details</li><li>Coordinate installation, maintenance, and service schedules</li><li>Monitor basic tracking reports and escalate system or device issues when required</li><li>Prepare daily, weekly, and monthly operational reports</li><li>Handle tracking services and provide support</li><li>Maintain documentation, contracts, invoices, and service records</li><li>Perform general office administrative duties (filing, emails, data entry)</li><li>Liaise with Teams, operations, and technical teams to ensure smooth workflow</li></ul><p><b>Requirements:</b></p><ul><li>Male candidate</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>1&ndash;3 years of experience in office administration (vehicle tracking or logistics experience preferred)</li><li>Basic understanding of GPS/vehicle tracking systems is an advantage</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and communication skills</li><li>Ability to multitask and work under minimal supervision</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Language:</p><ul><li>Arabic (Preferred)</li></ul>

Office Administrator – Vehicle Tracking

Mattermind Decor & General Maintenance LLC

<p><b>Job Summary:</b></p><p>We are looking for a <b>female Office Administrator</b> to manage day-to-day office coordination, courier handling, document control, and general administrative tasks. <b>Freshers are welcome</b> &ndash; full training and support will be provided. This role is ideal for someone organized, responsible, and eager to grow in a professional office environment.</p><p><b>Key Responsibilities:</b></p><p><b>Office Administration</b></p><ul><li>Monitor and manage office supplies and stationery.</li><li>Keep the office clean, organized, and running smoothly.</li><li>Coordinate courier services for document delivery and material dispatch.</li><li>Receive and sort incoming documents and packages.</li></ul><p><b>Documentation &amp; Filing</b></p><ul><li>Prepare, print, scan, and file company documents and correspondence.</li><li>Maintain proper filing systems (physical and digital) for contracts, invoices, approvals, etc.</li><li>Support the accounts and operations team with document submission and follow-up.</li></ul><p><b>Support &amp; Communication</b></p><ul><li>Answer incoming phone calls, take messages, and direct queries as needed.</li><li>Assist with scheduling meetings and basic coordination between departments.</li><li>Provide polite and professional front-desk support for visitors or customers.</li></ul><p><b>Finance &amp; Operations Assistance</b></p><ul><li>Help prepare invoices, collect receipts, and coordinate with the accounts team.</li><li>Track courier receipts, acknowledgment copies, and important submissions to clients or authorities.</li><li>Follow up on material delivery or document drop-offs as per project timelines.</li></ul><p><b>Requirements:</b></p><ul><li>Fresh graduates or candidates with up to 1 year of experience can apply.</li><li>Basic knowledge of MS Office (Word, Excel, Outlook).</li><li>Good communication skills in English (Arabic is a plus but not required).</li><li>Well-organized, punctual, and willing to learn.</li><li>Preferred: Female candidates under sponsorship/spouse visa (not mandatory).</li></ul><p><b>What We Offer:</b></p><ul><li>Friendly and professional office environment.</li><li>On-the-job training and mentoring.</li><li>Opportunity to grow into operations or finance roles.</li><li>Competitive salary package and UAE labor benefits.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED2,500.00 per month</p><p>Education:</p><ul><li>Diploma (Required)</li></ul><p>Language:</p><ul><li>fluent English (Required)</li></ul>

Office Administrator (Admin & Documentation Support)

PLUS UAE

<p>Job Title</p><p><b>Accounts cum Office Administrator</b></p><p>Company</p><p><b>Plus UAE Group</b></p><p>Location</p><p><b>Abu Dhabi, United Arab Emirates</b></p><p>Employment Type</p><p>Full-Time</p><p>Experience Requirement</p><p><b>Minimum 3&ndash;6 years (Mandatory)</b><br/><b>UAE B2B Service Sector experience is compulsory</b></p><p>Role Summary</p><p>Plus UAE is seeking a <b>reliable, detail-oriented Accounts cum Office Administrator</b> to handle <b>receivables, ERP-based accounting, VAT &amp; Corporate Tax support, and office administration</b>. This role requires <b>hands-on execution, ownership, and professional client coordination</b> within a UAE service-sector environment.</p><p>Key ResponsibilitiesAccounts &amp; Receivables</p><ul><li>Manage <b>accounts receivable end-to-end</b></li><li>Invoice generation, payment follow-ups, and ageing analysis</li><li>Daily accounting entries and reconciliations in <b>ERP / accounting systems</b></li><li>Client statement preparation and cash flow coordination with management</li></ul><p>VAT &amp; Corporate Tax (UAE)</p><ul><li>Support <b>VAT compliance</b>, return preparation, and filings</li><li>Maintain VAT records and documentation</li><li>Assist with <b>UAE Corporate Tax</b> documentation and coordination with auditors / consultants</li></ul><p>ERP &amp; MIS</p><ul><li>Accurate data entry and maintenance in ERP</li><li>Monthly MIS reports and internal financial summaries</li><li>Ensure audit-ready documentation and records</li></ul><p>Office Administration</p><ul><li>Professional communication with clients, suppliers, and internal teams</li><li>Email correspondence, coordination, and follow-ups</li><li>Support daily office operations and compliance documentation</li></ul><p>Mandatory Requirements</p><ul><li>Proven experience in <b>UAE B2B service-sector accounting</b></li><li>Strong hands-on exposure to <b>receivables management</b></li><li>Working knowledge of <b>UAE VAT &amp; Corporate Tax</b></li><li>Experience with ERP / accounting software (Zoho, Tally, or similar)</li><li>Good English communication (written &amp; verbal)</li><li>Ability to work independently with minimal supervision</li></ul><p>Preferred Profile</p><ul><li>Experience in <b>Business Setup / PRO / Professional Services companies</b></li><li>Familiar with UAE compliance-driven service operations</li><li>Organized, process-oriented, and accountable</li></ul><p>Not Suitable For</p><ul><li>Freshers or junior profiles</li><li>Product trading&ndash;only accounting backgrounds</li><li>Candidates without UAE experience</li></ul><p>Short WhatsApp Job Post</p><p><b>Hiring: Accounts cum Office Admin</b><br/>Abu Dhabi &ndash; Plus UAE</p><p>UAE B2B service-sector experience mandatory.<br/>Strong in receivables, ERP, VAT &amp; Corporate Tax.<br/>Good English communication.</p><p>Experienced profiles only.</p><p>Job Type: Full-time</p>

Accountant

ADAMZ IT SOLUTIONS

<p><b>IT Support cum Administrator (Office) </b>needed for IT company in Abu Dhabi.</p><p><b>Requirements:</b></p><ul><li><b>Bachelor&rsquo;s degree / Diploma</b> in any field</li><li>Min 2 <b>year experience</b> in office coordination and Administration (most preferably in UAE)</li><li>Excellent communication and interpersonal skills</li><li>Fluent in English and Hindi</li><li>Good knowledge in computer work, MS Office Suite(excel) and AI software like chatgpt</li><li>Knowledge in basic accounting and social media marketing</li><li>Efficient customer service through phone</li></ul><p><b>Responsibilities:</b></p><ul><li>Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.</li><li>Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.</li><li>Manage communication channels, such as phone calls and emails.</li><li>Telecom Sales &amp; Marketing</li><li>Prepare quotation, invoice and other documents​ when needed</li><li>Deal with clients, contractors and vendors.</li><li>Manage data entry and other record-keeping tasks.</li><li>Oversee office supplies to ensure resources are available when needed.</li></ul><p><b>Salary :</b> AED 2000 - 3000 per month</p><p><b>Job Type : </b>Full-time, Permanent</p><p><b>Job Location : </b>Abu Dhabi</p><p>If interested, plz <b>whatsapp your CV to +971 52 652 1362 </b></p><p>Job Types: Full-time, Permanent, Fresher</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>What are the AI softwares you are familiar with? </li></ul><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>administrative: 1 year (Preferred)</li></ul>

Office Admin cum IT Support

<p><b>Office Coordinator cum Administrator </b>needed for IT company in Abu Dhabi.</p><p><b>Requirements:</b></p><ul><li><b>Bachelor&rsquo;s degree / Diploma</b> in any field</li><li>Min 2 <b>year experience</b> in office coordination and Administration (most preferably in UAE)</li><li>Excellent communication and interpersonal skills</li><li>Fluent in English and Hindi</li><li>Good knowledge in computer work, MS Office Suite(excel) and AI software like chatgpt</li><li>Knowledge in basic accounting and social media marketing</li><li>Efficient customer service through phone</li></ul><p><b>Responsibilities:</b></p><ul><li>Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.</li><li>Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.</li><li>Manage communication channels, such as phone calls and emails.</li><li>Telecom Sales &amp; Marketing</li><li>Prepare quotation, invoice and other documents​ when needed</li><li>Deal with clients, contractors and vendors.</li><li>Manage data entry and other record-keeping tasks.</li><li>Oversee office supplies to ensure resources are available when needed.</li></ul><p><b>Salary :</b> AED 2000 - 3000 per month</p><p><b>Job Type : </b>Full-time, Permanent</p><p><b>Job Location : </b>Abu Dhabi</p><p>If interested, plz <b>whatsapp your CV to +971 52 652 1362 </b></p><p>Job Types: Full-time, Permanent, Fresher</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>What are the AI softwares you are familiar with? </li></ul><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>administrative: 1 year (Preferred)</li></ul>

Front Office Coordinator (IT)

Explore 381+ Office administrator in Abu Dhabi this February. Find roles across top companies and apply now to boost your career.

381 office administrator jobs IN Abu Dhabi

Office Administrator

Office Administrator

Office Administrator – Vehicle Tracking

Office Administrator (Admin & Documentation Support)

Accountant

Office Admin cum IT Support

Front Office Coordinator (IT)