document controller

project coordinator

operations manager

accounts assistant

administrator

office administrator

napa General Maintenance LLC

The Office administrator will be the essential part of napa&rsquo;s daily operations, overseeing administrative processes, supporting HR and finance functions, managing supplies and vendor relationships, and ensuring the smooth running of our office and support staff. You'll work directly with the founders and help shape how we operate as we grow.Key Responsibilities Administrative &amp; Operations &#9679; Oversee day-to-day office operations and ensure smooth workflow&#9679; Manage filing systems (physical and digital), office supplies, and general upkeep&#9679; Coordinate schedules and assist with internal communication and logistics&#9679; Maintain company documentation, licensing, and compliance recordsHR &amp; People Management &#9679; Support onboarding/offboarding of employees and contractors&#9679; Maintain employee records and attendance tracking systems&#9679; Handle basic HR queries, leave requests, and performance documentation&#9679; Organize team events, training sessions, and internal communicationsFinance &amp; Procurement &#9679; Process petty cash, invoice tracking, and basic bookkeeping support&#9679; Timely payroll processing and financial reporting&#9679; Coordinate vendor management and procurement of supplies and equipmentFacilities &amp; Compliance &#9679; Coordinate service and maintenance needs for office facilities&#9679; Ensure health, safety, and government compliance in line with UAE regulations&#9679; Liaise with government entities for trade licenses, visa processing, and labor affairs (if needed)Qualifications &amp; Skills Must-Have: &#9679; 3+ years of office management or administrative experience (UAE experience preferred)&#9679; Strong organizational and multitasking skills&#9679; Excellent written and verbal communication skills (English; Arabic is a plus)&#9679; Proficient in Microsoft Office Suite, Google Workspace, and project management tools&#9679; Familiarity with UAE labor laws and document processingNice-to-Have: &#9679; Experience working in a startup or facilities management environment&#9679; Familiarity with accounting software (e.g., QuickBooks)&#9679; Driving license and access to own transportationPersonality Traits &#9679; Proactive, resourceful, and solution-oriented&#9679; Comfortable working in a fast-paced, evolving environment&#9679; Positive team player with a &ldquo;get-things-done&rdquo; attitude&#9679; Trustworthy with confidential information&#9679; Excellent customer serviceWhat We Offer &#9679; The chance to shape operations in a growing startup&#9679; Opportunities for career growth and development&#9679; Friendly, fast-paced, and entrepreneurial work environment&#9679; Flexible work culture and performance-based rewardsJob Type: Full-timeApplication Deadline: 31/08/2025 Expected Start Date: 01/10/2025

Office Administrator

CT Corporate Services LLC

<div>
 
 
 Overview
 
 
 
 This role is responsible for ensuring smooth daily office operations and providing comprehensive administrative support. In addition to receptionist tasks, the position also covers employee engagement activities, procurement of office supplies, and general office management.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist visitors, handle calls, emails, and meeting room bookings.
 </li>
 <li>
 Provide administrative support including document preparation, reports, and record keeping.
 </li>
 <li>
 Maintain office supplies and equipment, coordinate with vendors, and manage procurement.
 </li>
 <li>
 Organize company events, staff activities, and support training sessions or workshops.
 </li>
 <li>
 Arrange travel bookings for employees when needed.
 </li>
 <li>
 Coordinate with facility and security services to ensure a safe, well-maintained office.
 </li>
 <li>
 Support management with other reasonable tasks as required.
 </li>
 </ul>
 <li>
 </li>
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or equivalent.
 </li>
 <li>
 1&ndash;2 years&rsquo; experience in receptionist or administrative functions.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Fluent in English (written and spoken); Arabic proficiency preferred.
 </li>
 <li>
 Strong interpersonal and communication skills, energetic and approachable.
 </li>
 <li>
 Ability to engage employees and create a positive office atmosphere.
 </li>
 <li>
 Knowledge of relevant office and facility regulations.
 </li>
 </ul>
 
 
</div>

Meridian Group Real Estate

The Administrator plays a key role in ensuring the back of house cohesion within the company's real estate sales day to day operations.The role includes front desk responsibilities, work closely with the listing and sales teams with a focus on client satisfaction from MOU to closure, specific to the seller.Must have experience in document control and contract preparation and be fully understanding of the UAE real estate process requirements.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Real Estate Admin : 1 year (Required)</li></ul>

Real Estate Administrator

Qureos

<div>Job Title: Executive Administrator
The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.
Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.
In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.
By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.</div>

Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and infrastructure centre

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

Providential Properties Management (Award Winning Real Estate in Abu Dhabi)

We&rsquo;re Hiring: Sales Administrator &ndash; Providential Properties Management (Abu Dhabi).Providential Properties Management, a leading company in the real estate, is looking for a Sales Administrator to join our dynamic team in Abu Dhabi.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the sales team.</li><li>Prepare and process sales contracts, quotations, invoices, and other relevant documents.</li><li>Maintain and update CRM systems with accurate client and sales data.</li><li>Coordinate and schedule meetings, calls, and follow-ups between sales staff and clients.</li><li>Assist in preparing sales reports, forecasts, and performance analysis.</li><li>Manage communication with clients via phone, email, and other channels in a professional manner.</li><li>Ensure proper filing and documentation of sales-related records.</li><li>Collaborate with other departments (finance, operations, marketing) to ensure smooth workflow.</li><li>Track orders, deliveries, and ensure timely updates to clients and the sales team.</li><li>Support sales events, exhibitions, and promotional activities when needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or a related field.</li><li>Proven experience as a Sales Administrator, Sales Coordinator, or similar role.</li><li>Strong knowledge of office management and basic sales principles.</li><li>Proficiency in CRM systems (Bitrix24, Salesforce, or similar is a plus).</li><li>Excellent communication and interpersonal skills.</li><li>Strong organizational and multitasking abilities.</li><li>High level of accuracy and attention to detail.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>

Sales Administrator

Wood PLC

<div>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</div>
 <div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div>
 <div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

Explore 416+ Office administrator in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.

416 office administrator jobs IN Abu Dhabi

Office Administrator

Office Administrator

Real Estate Administrator

Executive Administrator (Executive Director Governance & Planning) - Abu Dhabi projects and infrastructure centre

Executive Administrator (Executive Director Governance & Planning)

Sales Administrator

Administration Assistant (UAE National)