administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

admin assistant

hr assistant

office assistant

operations assistant

Careem

<div><div>Careem is building the Everything App for the greater Middle East &mdash; making it easy to move around, order food and groceries, manage payments, and more. Our purpose is simple: to simplify and improve people&rsquo;s lives and build an awesome organisation that inspires. 
Since 2012, Careem has enabled earnings for over 2.5 million Captains, simplified the lives of more than 70 million customers, and built a platform where the region&rsquo;s best talent and entrepreneurs thrive. We operate in 70+ cities across 10 countries, from Morocco to Pakistan.

We&rsquo;re now entering our next chapter &mdash; one powered by AI. We&rsquo;re looking for AI talent: curious problem-solvers who know how to apply AI to build tools, automate workflows, and create real impact. Whether it&rsquo;s streamlining operations, enhancing customer experience, or reimagining internal systems &mdash; we want people who can make Careem work smarter and move faster.</div><div>
About The Team

As an intern you will get to be part of a dynamic and autonomous team from Careem veterans to new tigers who joined on a mission to build Careem Food all aligned on the same values of ownership, shooting to the moon and being of service to customers, partners, colleagues and captains .

What You'll Do
<ul>
<li>Field Training Job - on-board and train new restaurants and shops to the Careem Food Delivery network.</li>
<li>Visit them and set up the dashboard on a Careem provided or restaurant device.</li>
<li>Restaurant &amp; Shops types would include large food chains (top tier), medium &amp; small food outlets (long tail), flower shops and pharmacies</li>
<li>Maintain trackers daily, log all devices dispatched (if applicable) and ensure our food and shops partners go online in a timely manner.</li>
<li>Assist with retraining and device troubleshooting should a partner face any difficulties operating our system.</li>
</ul>
What You'll Need
<ul>
<li>Passion for interacting with people</li>
<li>Proficiency in Microsoft office, Excel and similar software tools.</li>
<li>Strong communication skills and attention to detail.</li>
<li>The ideal candidate will have a passionate commitment to improving the lives of people, an insane focus on excellence and customer service, and a strong alignment with our core values: being bold, focused, agile and collaborative.</li>
<li>Highly motivated with a &ldquo;hunting spirit&rdquo; to develop new opportunities and grow business in multiple technology dimensions within the Food/Service Providers space.</li>
<li>You are excellent at working in teams and are comfortable collaborating with local, regional and corporate teams</li>
<li>Working in pressure situations with stretched targets and limited resources and coming up with smart tech based ideas to solve problems.</li>
<li>Ownership, High energy &amp; Self driven</li>
<li>Should be tech / net savvy - have a flair for E-commerce / Internet led business</li>
<li>Good knowledge of UAE Market</li>
<li>UAE driving license would be added advantage.</li>
<li>Candidates will need to be on their own visa as this is an internship</li>
<li>Preference will be given to fresh graduates.</li>
<li>Arabic language would be a bonus to your profile</li>
</ul>
What we&rsquo;ll provide you

We offer colleagues the opportunity to drive impact in the region while they learn and grow. As a full time Careem Intern, you will be able to:
<ul>
<li>Work and learn from great minds by joining a community of inspiring colleagues.</li>
<li>Put your passion to work in a purposeful organisation dedicated to creating impact in a region with a lot of untapped potential.</li>
<li>Explore new opportunities to learn and grow every day.</li>
<li>Work 4 days a week in office &amp; 1 day from home</li></ul></div></div>

CAPSA Engineering & Contracting LLC

Position: HR Assistant &ndash; Operations Location: Abu Dhabi, UAEExperience: 1&ndash;3 Years Experience in relevant field.We are hiring an HR Assistant &ndash; Operations with strong hands-on experience in MS Office, especially Advanced Excel. The role involves HR record keeping, MIS reporting, coordination and operational support.Key Responsibilities<ul><li>Maintain records as per requirements and HR documentation</li><li>Prepare MIS reports using Advanced Excel.</li><li>Support in HR Operations.</li><li>Coordinate with departments/sites for HR processes.</li></ul>Requirements<ul><li>1&ndash;3 years of HR operations/admin experience</li><li>Strong MS Office or Advanced Excel skills (mandatory)</li><li>Good record-keeping and coordination skills</li><li>Detail-oriented and organized.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

HR Assistant

Cloud 9 Pet Hotel & Care

Full job descriptionThe HR Assistant supports day-to-day HR operations while managing accurate and timely payroll processing. This role involves maintaining employee records,ensuring statutory compliance, and handling payroll administration with high attention to detail and confidentiality.Key Responsibilities:HR Assistant Responsibilities:<ul><li>Maintain and update employee records and HR databases.</li><li>Manage attendance and leave records.</li><li>Assist in employee engagement activities.</li><li>Handle employee queries related to HR policies and procedures.</li><li>Support performance appraisal and training coordination.</li><li>Ensure compliance with company policies and labor regulations.</li></ul>Payroll Management Responsibilities:<ul><li>Process monthly payroll accurately and within deadlines.</li><li>Calculate salaries, overtime, bonuses, incentives, and deductions.</li><li>Maintain payroll records and generate payroll reports.</li><li>Coordinate with finance for salary disbursement.</li><li>Update payroll data for new hires, exits, salary revisions, and promotions.</li><li>Handle payroll-related queries and audits.</li><li>Maintain confidentiality of payroll and employee information</li></ul>Required Qualifications &amp; Skills:<ul><li>1-2 years of experience in HR operations and payroll management.</li><li>Knowledge of labor laws and statutory compliance.</li><li>Proficiency in MS Office and HRMS/payroll software.</li><li>Strong numerical and analytical skills.</li><li>High attention to detail and accuracy.</li><li>Good communication and interpersonal skills.</li><li>Ability to handle confidential information responsibly.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>HR Assistant : 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Admin & HR Assistant

<div><div><div>If you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying.
</div></div><div><div><div><div>Freight Forwarder Assistant
Responsibilities: 

<div>
<ul><li>Providing timely support and information to customers&rsquo; enquiries and issues; ensuring timely response within the desired service levels.</li></ul>
<ul><li>Coordinating with origins, destinations, customers, internal departments to ensure all inspections, certifications, legalizations and special processes for shipments and clients are maintained; increasing levels of customer satisfaction.</li></ul>
<ul><li>Preparing and sending the customer with all the SOP&rsquo;s/Routing order details regarding the dispatch of goods like way bill no., estimated date of arrival, etc once the shipment has been booked with the carriers. Updating the job file and checking for all relevant documents, chargeable services and costs before forwarding the file to operations.</li></ul>
<ul><li>Handling and managing all clients&rsquo; claims and disputes from customers; creating reports and highlighting for management reviews; ensuring the claims process is in line with the agreed SOPs.</li></ul>
<ul><li>Liaising with airlines &amp; land vendors, operations team and Customs as the case may be in order to regularly update the customer on the status of shipments and for the timely receipt of status reports and PODs.</li></ul>
<ul><li>Preparing necessary inbound &amp; outbound status reports, stock movement, ageing report, billing and any other reports as required by the Supervisor or customer.</li></ul>
<ul><li>Measuring daily and monthly KPI&rsquo;s and report to Manager; daily following up with internal and external parties for all related costs/charges to be collected and submitted to billing for timely invoicing.</li></ul>
<ul><li>Elevating potential problems and opportunities for improvement to Manager.</li></ul>
<ul><li>Performing any other related duties/projects assigned by Manager from time to time to meet business exigencies.</li></ul></div> 


Qualifications &amp; Characteristics:
Education &ndash; Bachelor Degree or Diploma

Work Experience &ndash; 2- 3 years experience in related field

Specific Skills &ndash;
<ul>
<li>Excellent Communication skills</li>
<li>Organization/Coordination Skills</li>
<li>MS Office Skills - Excellent Excel and PowerPoint skills</li>
<li>Time Management</li>
<li>Team Work</li>
</ul>
Freight Forwarding Assistant</div></div></div></div></div>

Freight Forwarder Assistant, Air Freight

Modon

<div>
 
 
 
 Job Purpose:
 
 
 
 
 Provides high-level administrative support by managing schedules, communications, and confidential tasks. This is a full-time role, requiring a proactive approach to ensure the smooth running of daily operations and strategic initiatives.
 
 
 
 
 
 
 Qualifications:
 
 A bachelor&rsquo;s degree in business administration, communications, or a related field.
 
 
 
 
 
 
 Experience:
 
 At least 2+ years of experience in an administrative assistant or similar role.
 
 
 
 
 
 
 
 Roles, Responsibilities, and Duties:
 
 
 
 
 
 
 
 
 Calendar &amp; Schedule Management:
 
 
 <ul>
 <li>
 Manage complex schedules, prioritizing meetings, events, and travel arrangements.
 </li>
 <li>
 Coordinate with internal and external stakeholders to arrange appointments and ensure timely responses.
 </li>
 <li>
 Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Correspondence:
 
 
 <ul>
 <li>
 Act as the liaison by managing emails, calls, and other communications, ensuring prompt responses.
 </li>
 <li>
 Draft, proofread, and distribute high-level correspondence, presentations, and reports.
 </li>
 </ul>
 
 
 
 
 
 Meeting Preparation &amp; Documentation:
 
 
 <ul>
 <li>
 Prepare agendas, presentations, and briefing materials for meetings.
 </li>
 <li>
 Attend key meetings, take detailed minutes, and track action items.
 </li>
 <li>
 Follow up with relevant stakeholders to ensure timely completion of post-meeting tasks.
 </li>
 </ul>
 
 
 
 
 
 Travel Planning &amp; Coordination:
 
 
 <ul>
 <li>
 Organize and manage domestic and international travel, including flights, accommodations, and itineraries.
 </li>
 <li>
 Coordinate with third parties for visas, transportation, and other travel-related logistics.
 </li>
 <li>
 Ensure all travel plans are aligned with the schedule and business priorities.
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Task Management:
 
 
 <ul>
 <li>
 Support in managing special projects, coordinating with different departments to ensure progress.
 </li>
 <li>
 Track deadlines and milestones, providing updates on key initiatives.
 </li>
 <li>
 Collaborate with the executive team to ensure delegated tasks are executed effectively.
 </li>
 </ul>
 
 
 
 
 
 Confidential Support &amp; Relationship Management:
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact.
 </li>
 <li>
 Represent the Group Operations office in interactions with internal teams and external partners, ensuring a professional image.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 Organizational &amp; Time Management Skills:
 
 
 <ul>
 <li>
 Exceptional ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail.
 </li>
 <li>
 Expertise in coordinating complex schedules, travel plans, and high-level meetings.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Interpersonal Skills:
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
 </li>
 <li>
 Excellent interpersonal skills, able to liaise with senior executives, clients, and key stakeholders diplomatically.
 </li>
 </ul>
 
 
 
 
 
 Problem-Solving &amp; Decision-Making:
 
 
 <ul>
 <li>
 Ability to anticipate the needs of the executives and resolve issues quickly and efficiently.
 </li>
 <li>
 Proactive in addressing challenges and offering solutions that support executive priorities.
 </li>
 </ul>
 
 
 
 
 
 Discretion &amp; Confidentiality:
 
 
 <ul>
 <li>
 Proven ability to handle sensitive and confidential information with professionalism and discretion.
 </li>
 <li>
 Trustworthy and reliable, acting as a gatekeeper for the Group Operations office.
 </li>
 </ul>
 
 
 
 
 
 Technological Proficiency:
 
 
 <ul>
 <li>
 Advanced skills in using digital tools for scheduling, document preparation, and project tracking.
 </li>
 <li>
 Familiarity with virtual meeting platforms and other collaboration tools.
 </li>
 </ul>
 
 
 
 
 
 Leadership &amp; Relationship Management:
 
 
 <ul>
 <li>
 Strong leadership qualities, capable of coordinating with other executive assistants and cross-functional teams.
 </li>
 <li>
 Excellent relationship-building skills, ensuring smooth communication between the Group Operations office and internal/external stakeholders.
 </li>
 </ul>
 
 
</div>

Senior Associate Sports Operations

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 175970
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The IFB Administrative Assistant provides vital support to the IKEA FOOD department through various administrative and system tasks, ensuring efficient operations and compliance with IKEA standards. The role involves coordinating ordering, stock management, financial processes, and supporting the IFB operations team in maintaining high standards of organization and communication. This role impacts commercial growth and coordinates closely with finance and IT departments to address operational challenges. Success in this position involves maintaining seamless food service operations, supporting profitability targets, and adhering to IKEA's brand and safety standards.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Operational
 
 
 <ul>
 <li>
 Ensure ordering and receiving procedures are completed according to IKEA FOOD requirements.
 </li>
 <li>
 Implement monthly IFB stock take according to set guidelines.
 </li>
 <li>
 Prepare monthly discrepancy and wastage reports; initiate control measures and follow-up.
 </li>
 <li>
 Process and document supplier invoices in the NAVISON system.
 </li>
 <li>
 Log and generate all approved recipes and IKEA FOOD range in the NAVISON system.
 </li>
 <li>
 Activate Menu buttons for the POS terminals.
 </li>
 <li>
 Coordinate with IT regarding IFB system issues and concerns.
 </li>
 <li>
 Maintain cleanliness and organization of the IFB Office and IKEA supplies and storages.
 </li>
 <li>
 Monitor supplies within office budget guidelines.
 </li>
 <li>
 Ensure day-to-day functions of store keepers are carried out in the department.
 </li>
 <li>
 Assist the IFB team with requisition, design, and implementation of communication programs.
 </li>
 <li>
 Receive important documents, mail, and ordered supplies.
 </li>
 <li>
 Undertake senior responsibilities as required by IFB operations.
 
 
 </li>
 </ul>
 Commercial Growth Review
 
 
 <ul>
 <li>
 Coordinate and review annual objectives.
 </li>
 <li>
 Monitor monthly KPIs.
 </li>
 <li>
 Analyze IFB profit and loss.
 </li>
 <li>
 Conduct ICSS and CSI reviews.
 
 
 </li>
 </ul>
 Financial
 
 
 <ul>
 <li>
 Coordinate with Cash Office and Finance for invoice payments and follow-up.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Advanced computer skills and proficiency in relevant software systems.
 </li>
 <li>
 Effective multi-tasking abilities to handle diverse responsibilities.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Customer-focused approach and dedication to maintaining IKEA's brand standards.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 High School/Trade School Graduate.
 </li>
 <li>
 3 to 5 years of experience in a similar role.
 </li>
 <li>
 Proficiency in advanced computer operations, especially NAVISON systems.
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
 
 
 
 About Al-Futtaim IKEA
 
 
 
 GROWING TOGETHER...
 
 
 We are a values-driven company with a passion for life at home. Our vision is to create a better everyday life for the many people.
 
 
 Al-Futtaim IKEA holds the franchise rights for IKEA in Egypt, Oman, Qatar and the United Arab Emirates.
</div>

IKEA Food Administrative Assistant | Retail | AlWahda Mall

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