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executive assistant (abu dhabi) Jobs in Abu Dhabi

executive assistant (abu dhabi)

administrative assistant

Job Title: Administrative Cum SecretaryLocation: Abu Dhabi Employment Type: Full-timeJob OverviewWe are seeking a highly organized and detail-oriented administrative secretary with a minimum of 4 to 5 years of proven experience in administrative support. The ideal candidate will provide executive-level assistance, ensure smooth day-to-day operations, and handle confidential information with professionalism and discretion. A strong knowledge and ability to use AI-powered productivity tools for scheduling, drafting, and data management is required.Key Responsibilities<ul><li>Manage schedules, appointments, and meetings for executives and staff.</li><li>Draft, review, and manage correspondence, reports, and documents.</li><li>Maintain organized filing systems (electronic and physical).</li><li>Answer and direct phone calls, emails, and inquiries in a professional manner.</li><li>Prepare meeting agendas, take minutes, and distribute follow-ups.</li><li>Coordinate travel arrangements, accommodations, and itineraries.</li><li>Assist in preparing presentations, reports, and spreadsheets.</li><li>Handle office supplies inventory and liaise with vendors.</li><li>Leverage AI tools to draft documents, summarize meetings, manage data, and improve workflow efficiency.</li><li>Maintain confidentiality of sensitive information at all times.</li><li>Support the management team with any additional administrative tasks as required.</li></ul>Qualifications &amp; Requirements<ul><li>4&ndash;5 years minimum experience as an administrative assistant, secretary, or in a similar role.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.</li><li>Experience using AI tools (e.g., ChatGPT, Notion AI, Otter, or similar platforms) for productivity, communication, and task management.</li><li>Ability to work independently and manage time effectively.</li><li>Strong interpersonal skills and a professional demeanor.</li><li>Discretion in handling confidential matters.</li></ul>Preferred Attributes<ul><li>Experience in supporting executives or senior management.</li><li>Ability to adapt in a fast-paced environment.</li><li>Problem-solving mindset with a proactive approach.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExpected Start Date: 15/09/2025

Administrative Assistant

DataAnnotation

<div>
 
 DataAnnotation is committed to creating quality AI. Join our team to help train AI chatbots while gaining the flexibility of remote work and choosing your own schedule.
 
 
 
 
 
 We are looking for a
 
 bilingual professional
 
 to join our team and teach AI chatbots. You will have conversations in both Arabic and English with chatbots in order to measure their progress, as well as write novel conversations in order to teach them what to say.
 
 
 
 
 
 Benefits:
 
 <ul>
 <li>
 This is a full-time or part-time REMOTE position
 </li>
 <li>
 You&rsquo;ll be able to choose which projects you want to work on
 </li>
 <li>
 You can work on your own schedule
 </li>
 <li>
 Projects are paid hourly, starting at $25+ USD per hour, with bonuses for high-quality and high-volume work
 </li>
 </ul>
 
 
 
 
 Responsibilities (both in Arabic and English):
 
 <ul>
 <li>
 Come up with diverse conversations over a range of topics
 </li>
 <li>
 Write high-quality answers when given specific prompts
 </li>
 <li>
 Compare the performance of different AI models
 </li>
 <li>
 Research and fact-check AI responses
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Fluent in Arabic + English
 </li>
 <li>
 A bachelor's degree (completed or in progress)
 </li>
 <li>
 Excellent writing and grammar skills
 </li>
 <li>
 Strong research and fact-checking skills to ensure accuracy and originality
 </li>
 </ul>
 
 
 
 
 Note: Payment is made via PayPal. We will never ask for any money from you. PayPal will handle any currency conversions from USD.
 
 
 
 
 
 #arabic
 
</div>

Bilingual Administrative Assistant

Interview will be held at Al Bustan Advance Medical Center on 31 March 2023

We are currently hiring a professional and motivated Administrative Assistant . The ideal candidate should have experience in a healthcare setting, with additional experience or knowledge in healthcare quality standards being a strong advantage.Key Responsibilities:Administrative Support:<ul><li>Answer phone calls, emails, and patient inquiries in a courteous and professional manner.</li><li>Schedule and confirm patient appointments using medical center software.</li><li>Maintain accurate and confidential patient records.</li><li>Prepare and manage documents, reports, and correspondence.</li><li>Order and manage office and medical supplies.</li></ul>Front Desk &amp; Reception Duties:<ul><li>Greet and register patients upon arrival.</li><li>Collect and verify patient information; assist with completing forms.</li><li>Confirm insurance details and process payments, if required.</li><li>Coordinate with healthcare departments to ensure smooth patient flow.</li></ul>Support to Medical Staff:<ul><li>Provide administrative support to doctors, nurses, and technicians.</li><li>Prepare patient files ahead of appointments.</li><li>Follow up on referrals, lab results, and documentation as needed.</li></ul>Qualifications:<ul><li>High school diploma or equivalent (required)</li><li>Experience in a healthcare or clinic setting (preferred)</li><li>Experience or familiarity with healthcare quality standards or quality management (required)</li><li>Proficient in Microsoft Office Suite</li><li>Strong communication and organizational skills</li><li>Fluent in Arabic and English (written and spoken)</li><li>Available to join immediately</li></ul>Job Type: Full-timeLanguage:<ul><li>Arabic (Preferred)</li></ul>

Arabic Administrative Assistant (Healthcare Quality Experience)

Ventures Middle East (VME)

<div>
 
 Receptionist &amp; Admin Assistant - UAE national
 
 
 
 
 Abu Dhabi
 
 
 
 
 Who We Are
 
 
 
 Ventures Middle East is a leading management consultancy, providing strategic business advisory
 
 
 services across the GCC and MENA regions. We are committed to driving business growth and
 
 
 excellence through innovative solutions and strategic insights. Our team values professionalism,
 
 
 dedication, and a positive attitude to help us achieve our goals.
 
 
 
 Position Summary:
 
 
 
 We are seeking a highly organized and personable Receptionist &amp; Administrative Assistant to manage
 
 
 our reception area and provide administrative support to our management team. The ideal candidate
 
 
 will have excellent communication skills, a talent for multitasking, and the ability to interact
 
 
 effectively with individuals at all levels of the organization.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage the reception area, greet visitors, and direct them to the appropriate departments.
 </li>
 <li>
 Operate the telephone switchboard: answer, screen, provide information, take messages, and forward calls to the concerned employees.
 </li>
 <li>
 Handle and organize administrative duties including processing LPOs, correspondence, vouchers, and other documents.
 </li>
 <li>
 Maintain records, manage the company car log and usage, and update the contact details for the company directory.
 </li>
 <li>
 Monitor and sort incoming mail, arrange courier services, and manage office supplies.
 </li>
 <li>
 Schedule and coordinate reservations for conference rooms, including equipment and stationery setup.
 </li>
 <li>
 Assist with typing, printing, binding, photocopying, and scanning of documents for various departments.
 </li>
 <li>
 Maintain the reception area, ensuring cleanliness, and organizing magazines and plants.
 </li>
 <li>
 Handle confidential information with discretion and uphold confidentiality at all times.
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is not a mandatory requirement
 </li>
 <li>
 At least 1-2 years of experience working as a receptionist or secretary.
 </li>
 <li>
 UAE National
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Strong organizational skills and the ability to interact effectively with all levels of the
 </li>
 <li>
 organization.
 </li>
 <li>
 Ability to multitask and manage time effectively.
 
 </li>
 </ul>
</div>

Receptionist / Admin Assistant - Abu Dhabi

OVERSEAS TRAVEL.L.L.C

We are looking for a smart and reliable professional to manager front desk duties, provide direct assistance and support to the Executive Management and assist in administrative and operational tasks.Key Responsibilities:Manage reception tasks: welcoming visitors, handling calls and responding to social media/email inquiries.Executive assistant with secretarial duties and be available after office hours when requiredAdministrative &amp; Operational support: Document handling, supplier/client coordination and maintaining legal records. Operational supports such as visa processing, hotel/flight reservations and related coordinationRequirements:Strong communication &amp; multi tasking skillsProficiency in MS Office and social media platformsTrustworthy, organized and flexible with work hoursPrior experience in administration and/or the travel industry preferredJob Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Executive Assistant cum Receptionist

TERRAFIRMA SOLUTIONS

Role Summary/PurposeThe Sales Assistant provides essential support to the Sales Engineer / Business Development Manager in managing swimming pool and fountain construction projects. This role is responsible for handling administrative and coordination tasks such as preparing proposals, tracking leads, maintaining client databases, and following up with contractors and consultants under the direction of the Sales Engineer. The Sales Assistant ensures smooth communication, proper documentation, and timely reporting to enable the sales team to focus on negotiations and project closures. By ensuring efficiency and accuracy, the Sales Assistant contributes to achieving the company&rsquo;s sales targets and strengthening client relationships.Qualifications/Requirements<ul><li>Education: Bachelor&rsquo;s degree or diploma in Business Administration, Mechanical Engineering, Marketing, or related field.</li><li>Experience: o Minimum 1&ndash;2 years of experience in sales coordination, project support, or administrative assistance in MEP Construction Field</li><li>Technical Skills: o Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).</li><li>Familiarity with CRM systems or sales tracking software is an advantage.</li><li>Knowledge &amp; Abilities: Strong organizational skills with ability to track multiple leads, projects, and follow-ups.</li><li>Ability to assist in preparing project quotations, tenders, and presentations. o Understanding of basic financials (invoices, POs, payment follow-ups) is an advantage.</li><li>Communication Skills: Excellent English communication. o Strong verbal and written communication skills.</li><li>Ability to coordinate with clients, contractors, and consultants professionally.</li><li>Personal Attributes: Proactive, detail-oriented, and able to work independently under minimal supervision.</li><li>Team player with a positive and professional attitude. o Ability to work under pressure and meet deadlines.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Sales Assistant in Construction Industry: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Sales Assistant

Wood PLC

<div>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</div>
 <div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div>
 <div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

Explore 226+ Administrative assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.