administrative assistant

Brown & Streza LLP

<div>At Brown &amp; Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team&rsquo;s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. 
Administrative Assistant
We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services. This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc. 
Responsibilities and duties include:<ul><li>
Coverage for administrative assistants, file clerks, and paralegals who are out of the office.</li><li>
Billing entry and expense reports for partners/attorneys.</li><li>
Manage calendars including scheduling and confirming meetings or phone calls with clients.</li><li>
Help prepare documents for client meetings.</li><li>
Create and maintain database records.</li><li>
Scan documents and save emails to database.</li><li>
Update project lists and spreadsheets.</li><li>
Preparation of flow charts for clients to depict project details.</li><li>
Various other tasks to assist attorneys and paralegals as needed.</li></ul> 
Requirements:<ul><li>
Minimum 2-3 years administrative experience in a law firm/office environment.</li><li>
College degree is preferred.</li><li>
Verbal and written communication skills are a must.</li><li>
Proficient in MS Office Suite and Windows.</li><li>
Word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential</li></ul> 
Physical Requirements:<ul><li>
Frequent standing and walking</li><li>
Sitting for up to four hours at a time</li><li>
Bending and stooping as needed</li></ul> 
Benefits:<ul><li>
6 medical plan options (3 offering an employer-funded HSA)</li><li>
Dental and vision plans</li><li>
401(k) plan with significant employer matching</li><li>
Great working environment</li><li>
Orange County Register 2024 Top Workplace</li></ul> 
Schedule:<ul><li>
38-hour workweek including a &frac12; day on Friday</li><li>
On-site position (this role could hybrid eligible after 6 months of employment)</li></ul> 
Salary is dependent on experience.
Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.</div> <div id='job-id'>Job Id: qnuW/TqN36Pp8UNZ8lNTrSxPZmwRDYekeZWr9Yp7w6bl8Vwhk0oTxtlEoffgbMf+Bk+UXn4ERwtHvEhuGuai+xs/eGh01T02emFLAh68qtCJ2aWrJQQIs/HeFxwnEhomOsCu0qsCFcTVHf13fD7r3dszNAP4tEy1vGMhQeA4YwfYJoUrHG2f+RRkuARL/Wa9Vw3hZA9cshK/8dlwEZLOYq+c0HVMoV7onSVlbXRdSvuuNHlrAwhwGmWUTWMRmtrfc5qJZIyIRRg=</div>

Administrative Assistant

Dowell Consulting LLC

Job Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is essential in providing support to our daily operations, ensuring that administrative tasks are completed efficiently and effectively. The ideal candidate will possess strong communication skills and a commitment to delivering excellent customer support while managing various clerical duties.Duties<ul><li>Be excellent in communication with business partners, clients, legal teams, and accountants.</li><li>Go through emails and download all file attachments and upload them to OneDrive shared folders.</li><li>Assist with clerical tasks such as gathering mail, writing and depositing checks, filing, scanning, and organizing documents.</li><li>Use Quickbooks Online to create invoices, bills, manage accounts receivables, track client payments and loans, and document certain transactions.</li><li>Schedule appointments with outlook and zoom, and brief the business owner on his daily appointments.</li><li>Be willing and able to be trained or become certified in various skills, such as bookkeeping and becoming a public notary.</li><li>Maintain an organized workspace to enhance productivity.</li><li>Support the team in various administrative projects as needed.</li><li>Use Adobe acrobat, docusign, and other programs to be able to write, edit, and sign documents and send them to clients, business partners, legal or accounting teams, etc.</li><li>Registering/ reregistering company vehicles</li><li>Managing various online accounts, such as NTTA.</li></ul>Experience<ul><li>Previous experience in an administrative role is preferred but not required.</li><li>Skills in customer support and communications are essential for success in this position.</li><li>Proficiency in computer literacy, including familiarity with Microsoft business applications.</li><li>Willing to learn and try new tasks is essential.</li><li>Strong organizational skills and the ability to manage multiple tasks simultaneously are crucial.</li></ul>If you are a proactive individual who thrives in helping others and enjoys in &quot;wearing multiple hats&quot;, we encourage you to apply for this exciting opportunity as an Administrative Assistant. Our office is currently located in Frisco, but we will be moving offices to Crossroads by the end of the year. You will need to be in office in Frisco before the office move to Crossroads. You will be fully trained by the current administrative assistant before then.Job Type: Full-timePay: $16.00 - $19.00 per hourExpected hours: 25 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyWork Location: In person <div id='job-id'>Job Id: moxlEYRdKhsVY6epeONqIAc8iQ2rl8LaF3BYdVojM3bZc0oZG9a5XjRqfZfGj3MvC9yK0uZEWZ44PxTpi3Xa4owc+JseQDqvW06poh9g0fSZIc3FDmVSR+yQRhhUOIA=</div>

Eugene Waldorf School

<div>EWS is seeking an Administrative Assistant. The Administrative Assistant is an important member of the Administrative Team which provides administrative support primarily focusing on the school office and business office and works cooperatively with the Administration Team on a variety of tasks and projects. This is an hourly position and typically works August-June. 
 
Applicants must have the ability to pass a fingerprinted background check through the Oregon Central Background Registry and to obtain first aid/cpr certification upon hire. professional development funds, paid sick and personal days. To apply, please email a cover letter, resume, and references to Nicole Morrison at nicole.morrison@eugenewaldorf.org. 
 
Preferred educations and experience include:<ul><li>
Bachelor&rsquo;s degree is desirable</li><li>
School office experience or other office experience preferred</li><li>
Strong data entry and computer skills essential</li></ul>
Requirements of this position include:<ul><li>
Background check clearance through the Oregon Background Registry</li><li>
Pediatric First Aid &amp; CPR training</li><li>
Ability to work and communicate effectively with children, parents, and colleagues</li><li>
Ability to multitask and work with frequent interruptions</li><li>
Proficiency in sending and receiving emails using Gmail</li><li>
Knowledge of, or ability to learn, various work-related computer programs (Google Workspace, Ravenna school database, Gusto payroll software, etc.)</li><li>
Attendance at all announced in-service training sessions (typically the last week of August, one week during February break, and the week after school ends in mid-June)</li><li>
Training may include but is not limited to: Trauma-Sensitive Schools, Restorative Justice, Equity, Diversity &amp; Inclusion, Waldorf conferences/workshops, early childhood-focused training, health and safety, and other school-offered training throughout the year</li></ul></div> <div id='job-id'>Job Id: 2OD9mky+yORkQO8csc4Er6KtOQ8LSKUKe6P8tqlZgligRf4PwCVxW9BxcbreRHceFVoWyX5qsHwIQ/cpNSyJlpUAJubG3Bfnm2DYTOCrWbX1Dw==</div>

CWBS Services

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong clerical skills and be proficient in various office software, including Google Workspace and QuickBooks. This role requires excellent communication skills, both verbal and written, as well as the ability to manage multiple tasks efficiently. A bilingual candidate is preferred to enhance our customer service capabilities.Responsibilities<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Manage front desk duties, including greeting visitors and handling phone systems.</li><li>Organize and maintain files, both physical and digital, ensuring easy access to information.</li><li>Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.</li><li>Handle customer inquiries with professionalism and provide exceptional customer service.</li><li>Schedule appointments, meetings, and maintain calendars for team members.</li><li>Prepare reports, presentations, and other documents as required.</li><li>Collaborate with team members to streamline processes and improve office efficiency.</li></ul>Requirements<ul><li>Proven experience as an Administrative Assistant or in a similar role.</li><li>Proficiency in Google Workspace applications (Docs, Sheets, Drive) is essential.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Familiarity with QuickBooks for basic accounting tasks is a plus.</li><li>Excellent clerical skills with attention to detail in all aspects of work.</li><li>Bilingual abilities are preferred to enhance communication with diverse clients.</li><li>Strong customer service orientation with effective communication skills.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li></ul>Job Type: Full-timePay: $40,000.00 - $40,001.00 per yearSchedule:<ul><li>8 hour shift</li></ul>Work Location: In person <div id='job-id'>Job Id: gAMru0GRoIzHfC6QOTu0zJ5Y54zZv0MPFzkwY0O/OxXI0qps+/fjeG6ISM/OUavPDpigReMBT/0teEDuVgNmk4svu/v6Smc1bUwwa3VRwWZXGhQceqJ+P+jvqCymfQE=</div>

BREEZ Lending

Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional service to clients. This position requires strong organizational skills, effective communication abilities, and a proactive approach to problem-solving.Duties<ul><li>Manage office tasks such as filing, data entry, and maintaining organized records.</li><li>Answer phone calls with professionalism, demonstrating excellent phone etiquette.</li><li>Assist in scheduling appointments and coordinating meetings for staff and clients.</li><li>Utilize computer systems to manage information efficiently and accurately.</li><li>Support the dental receptionist with patient inquiries and appointment confirmations when necessary.</li><li>Maintain inventory of office supplies and place orders as needed to ensure smooth operations.</li><li>Provide bilingual support to clients when applicable, enhancing communication and service delivery.</li><li>Collaborate with team members to streamline processes and improve office efficiency.</li></ul>Requirements<ul><li>Proven experience in office management or as an administrative assistant is preferred.</li><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Excellent phone etiquette and interpersonal communication skills.</li><li>Familiarity with filing systems and office equipment including phone systems.</li><li>Proficient in computer software applications; experience with data entry is a plus.</li><li>Strong time management skills to prioritize tasks efficiently.</li><li>Bilingual abilities are highly desirable but not mandatory.</li><li>A proactive attitude towards problem-solving and a willingness to learn new skills.</li></ul>Join our team as an Administrative Assistant where you can contribute your skills in a supportive environment while helping us achieve our goals!Job Type: Full-timePay: $21.37 - $25.74 per hourExpected hours: 40 per weekBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Day shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul>Work Location: In person <div id='job-id'>Job Id: 75093I+e+oEpANLu4D9fPgycZ9SUWhwMlr4TRyOVKcFKSewdSkYrYHq51PML3Zzy1vl7a4SUjR7gV55NSLErsfGI46I+Yeg7h8wilJ3yhDS6CuuSGD18QpmEfKpd36M=</div>

Chevron

<div>
 
 About The Position
 
 
 
 The assistant will work closely with the leads to assist with administrative tasks and be the chief internal coordinator. The responsibilities will include but not limited to managing expense reports, travel arrangements (domestic and international), calendar management and vendor management. Individual must strive for excellence, be pro-active, enthusiastic and exuberate perseverance. The assistant will be responsible to perform variety of duties and tasks and should be able to manage stakeholders, vendors and navigate through systems.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Responsible for calendar management. Maintains leaders schedule and is responsible for planning and scheduling meeting and conferences
 </li>
 <li>
 Ability to maintain a variety of documents including business correspondences
 </li>
 <li>
 Schedule travel for leadership visits
 </li>
 <li>
 Responsible for travel arrangement including visa documentation, air ticket, hotel booking and car booking (Domestic &amp; International)
 </li>
 <li>
 Making necessary logistics arrangements for visitors: hotel booking, flight booking, cab booking, etc.
 </li>
 <li>
 Prepare and processes reimbursements and other expense reports, reconciling and reporting travel expenses
 </li>
 <li>
 Ensure smooth execution of meetings, off-sites, summits and similar events by
 </li>
 <li>
 Coordinating logistics such as equipment set up and coordinating with associated hotel/office helpdesk
 </li>
 <li>
 Organizing necessary food/refreshment procurement
 </li>
 <li>
 Preparing agenda for the meeting and maintaining minutes of the meeting
 </li>
 <li>
 Collating final updated content from respective point of contacts for the event
 </li>
 <li>
 Manage, escalate, and resolve key location specific issues which affect multiple team members (space, access, IT etc.)
 </li>
 <li>
 Prepare notes, reports, letters and other documents using MS Word, spreadsheet and presentation
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelors&rsquo; degree
 </li>
 <li>
 5 years&rsquo; experience as an administrative assistant, preferably at the C-suite level in a multi-national company
 </li>
 <li>
 Excellent communication skills: verbal and written
 </li>
 <li>
 Proven experience with calendar, travel and expense management
 </li>
 <li>
 Expert in handling multiple priorities, administrative coordination, and logistics management
 </li>
 <li>
 Ability to act proactively, think on the feet and be resourceful
 </li>
 <li>
 Ability to work independently and be result oriented with solution centric approach
 </li>
 <li>
 Must be well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Must be diligent, hardworking, and ambitious
 </li>
 <li>
 Expertise in managing multiple stakeholders and day to day tasks
 </li>
 <li>
 Ability to use Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 Experience with relevant tools such as concur, is an added advantage
 
 
 </li>
 </ul>
 Chevron ENGINE supports global operations, supporting business requirements across the world. Accordingly, the work hours for employees will be aligned to support business requirements. The standard work week will be Monday to Friday. Working hours are 8:00am to 5:00pm or 1.30pm to 10.30pm.
 
 
 Chevron participates in E-Verify in certain locations as required by law.
</div>
 <div id='job-id'>Job Id: 69xfZnzpED3r+2iOqjypknC6M1OjFT4ISl+QoRm7VZIfbaiJj46d76qbVwKwY7YNTFlrM8c7RsJHn8UsA5Dskfz3Cd9ZUbKMjPAo3tpvDDgoIANgWV3OdynNEjRHU1vyrg==</div>

Servpro Industries

<div>Benefits: 
<ul><li>Competitive salary</li>
<li>Free uniforms</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul> 
Servpro Ventura is hiring an Administrative Assistant! 
 
Benefits 
Servpro offers: 
<ul>
<li>Competitive compensation</li>
<li>Superior benefits</li>
<li>Career progression</li>
<li>Professional development</li>
</ul>And more! 
 
As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. 
 
Key Responsibilities 
<ul>
<li>Perform fundamental daily administrative tasks to assist the office team</li>
<li>Coordinate crew and job scheduling</li>
<li>Perform detailed and accurate data entry</li>
<li>Assist other departments, as needed</li>
</ul> 
Position Requirements 
<ul>
<li>High school diploma/GED (preferred)</li>
<li>Must be knowledgeable in Microsoft Office</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills with the ability to multi-task</li>
</ul> 
Skills/Physical Demands/Competencies 
This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law 
 
Each SERVPRO&reg; Franchise is Independently Owned and Operated. 
 
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise&rsquo;s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. 
All employees of a SERVPRO&reg; Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO&reg; Franchise. SERVPRO&reg; Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.</div> <div id='job-id'>Job Id: bU+6b5oRqCA7KO9ajcvukhvsZKk1Vn0pQwDD1WqJwwqmPOcVYxSFJ7RDBRbUFqSIwyzKvLcLXbIZ1YPs7BBp6oIbQ7c5AbyxlG92Ww==</div>

Search 4990+ Administrative assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

4990 administrative assistant jobs NEAR_ME

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant