administrative assistant

Century Energy International LLC

<p><b>Job Title:</b> Admin Assistant ( Immediately Join)</p><p><b>Location:</b> Abu Dhabi</p><p><b>Job Summary:</b><br/>We are seeking a detail-oriented and proactive Admin Assistant to support daily office operations. The ideal candidate will have experience in procurement, basic accounting, administration, and logistics coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle general administrative tasks including documentation, filing, and correspondence</li><li>Assist with procurement activities such as preparing LPOs, sourcing suppliers, and tracking orders</li><li>Support basic accounting tasks (invoicing, petty cash, expense tracking, and data entry)</li><li>Coordinate logistics, including shipment arrangements, delivery follow-ups, and documentation</li><li>Maintain records of inventory, purchases, and vendor communications</li><li>Liaise with internal departments and external vendors as required</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in administration, procurement, accounting, or logistics</li><li>Basic knowledge of accounting principles and procurement processes</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Attention to detail and ability to meet deadlines</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in Admin for over 3+ years</li></ul><p><b>Employment Type:</b> Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div></div><div><div><div><div><div><div><div><div><div><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE - Site
</b></p><p></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant ( UAE National )

Ali & Sons Holding LLC

<div>
 <p>
  <strong>
   We&rsquo;re Hiring: Personal Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location: Abu Dhabi, UAE
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Ali &amp; Sons
  </strong>
  is seeking a highly organized, proactive, and professional
  <strong>
   Personal Assistant
  </strong>
  to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 </p>
 <p>
 </p>
 <p>
  The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive administrative support to the Capital Management/Investment team.
  </li>
  <li>
   Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
  </li>
  <li>
   Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
  </li>
  <li>
   Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
  </li>
  <li>
   Assist in maintaining internal databases and documentation related to the investment portfolio.
  </li>
  <li>
   Coordinate internal approvals and circulation of investment documents to relevant departments.
  </li>
  <li>
   Maintain filing systems and document management for investment-related files.
  </li>
  <li>
   Coordinate logistics for investment team events, conferences, and external meetings.
  </li>
  <li>
   Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive financial and corporate information.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
  </li>
  <li>
   Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
  </li>
  <li>
   Background in Investment/Finance is a plus.
  </li>
  <li>
   Technical Skills:
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  </li>
  <li>
   Experience with document management systems is preferred.
  </li>
  <li>
   Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
  </li>
  <li>
   Strong organizational, multitasking, and time management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <ul>
  <li>
   Be part of a leading and diversified business group in the UAE.
  </li>
  <li>
   Work closely with senior leadership and investment professionals.
  </li>
  <li>
   Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
  </li>
  <li>
   Thrive in a professional, collaborative, and growth-oriented environment.
  </li>
 </ul>
</div>


Personal Assistant

Nord Anglia Education

<div>
 Job Posting Date: 18 Jun 2026
 <br/>
 <br/>
 Location:
 <br/>
 <br/>
 Abu Dhabi, AE
 <br/>
 <br/>
 Job ID: 9768
 <br/>
 <br/>
 School: NAS Abu Dhabi School
 <br/>
 <br/>
 Company: Nord Anglia Education
 <br/>
 <br/>
 <strong>
  Operations Assistant
  <br/>
  <br/>
 </strong>
 Nord Anglia International School Abu Dhabi is seeking a reliable and detail-oriented Operations Assistant to join our school&rsquo;s supportive and expanding Operations team.
 <br/>
 <br/>
 The start date for this position is
 <strong>
  July 2026.
  <br/>
  <br/>
 </strong>
 <strong>
  About Nord Anglia
  <br/>
  <br/>
 </strong>
 At Nord Anglia Education, our schools shape a generation of creative and resilient global citizens who leave our schools with everything they need for success &ndash; whatever they choose to be or do in life. When it comes to creating memorable learning experiences both within and beyond our classrooms, our family of more than 13,000 passionate staff are experts in their academic and commercial professions and play a vital role in the world-class experience our schools provide.
 <br/>
 <br/>
 We educate more than 74,000 children in 32 countries, our 84 schools in the Middle East, the Americas, Europe and Asia form our diverse global family, making us the largest provider of premium education in the world.
 <br/>
 <br/>
 <strong>
  About The School
  <br/>
  <br/>
 </strong>
 Nord Anglia International School Abu Dhabi &ndash; described recently in
 <em>
  Yalla Magazine
 </em>
 as the school to watch out for &ndash; is a forward-thinking, innovative school whose mission is to Lead the Way, inspiring everyone to be extraordinary. Located on Al Reem Island, our purpose-built campus brings together talented educators and professionals who share a commitment to making everyday count. NAS Abu Dhabi is a place where people feel valued and supported to do their best work.
 <br/>
 <br/>
 We build a culture of support, collaboration, respect and continuous growth. Everyone here plays a part in shaping a positive environment where staff, students and their families can thrive. As part of Nord Anglia Education, our team benefits from global expertise, professional learning opportunities, and the shared purpose of preparing young people for their future in an ever-changing world.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 Reporting to the Operations Manager, the Operations Assistant is responsible for providing administrative support and assisting with the day‑to‑day running of school operations. Also, working closely with the main Trip Organisers (teachers) along with ADEK Liaison, Finance, IT and Marketing &amp; Admissions.
 <br/>
 <br/>
 More detail about the role and requirements can be found in the accompanying job description. - JD_Operations Assistant.pdf
 <br/>
 <br/>
 <strong>
  Selection Process
  <br/>
  <br/>
 </strong>
 Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current Line Manager.
 <br/>
 <br/>
 <strong>
  Safeguarding
  <br/>
  <br/>
 </strong>
 At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture.
</div>


Operations Assistant

Salayel Hospitality

<div>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 <strong>
  Salayel
 </strong>
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 <strong>
  fluency in Arabic and English
 </strong>
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 Help Desk &amp; Operations Support
 <br/>
 <br/>
 <ul>
  <li>
   Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
  </li>
  <li>
   Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
  </li>
  <li>
   Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
  </li>
  <li>
   Escalate unresolved issues, complaints, and operational concerns to management when required.
  </li>
  <li>
   Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
  </li>
  <li>
   Maintain clear communication with stakeholders regarding request status and service updates.
   <br/>
   <br/>
  </li>
 </ul>
 Administration &amp; Office Management
 <br/>
 <br/>
 <ul>
  <li>
   Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
  </li>
  <li>
   Maintain accurate records, databases, and filing systems (electronic and physical).
  </li>
  <li>
   Manage schedules and diaries to ensure efficient coordination of operational activities.
  </li>
  <li>
   Monitor office supplies, manage inventory, and coordinate replenishment when required.
  </li>
  <li>
   Support day-to-day office coordination and assist in resolving operational issues.
   <br/>
   <br/>
  </li>
 </ul>
 Documentation &amp; Reporting
 <br/>
 <br/>
 <ul>
  <li>
   Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
  </li>
  <li>
   Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
  </li>
  <li>
   Prepare daily, weekly, monthly, and ad hoc operational reports as required.
  </li>
  <li>
   Maintain transmittal logs, attendance records, leave records, and operational documentation.
  </li>
  <li>
   Support document control and record management processes.
   <br/>
   <br/>
  </li>
 </ul>
 Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
  </li>
  <li>
   Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
  </li>
  <li>
   Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
  </li>
  <li>
   Perform additional duties as assigned by management.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators (KPIs)
 <br/>
 <br/>
 <ul>
  <li>
   Timely logging and closure of helpdesk requests.
  </li>
  <li>
   Accurate tracking and reporting of service requests.
  </li>
  <li>
   Timely submission of monthly inventory and operational reports.
  </li>
  <li>
   Up-to-date SOPs and operational documentation.
  </li>
  <li>
   Effective coordination and resolution of operational issues.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 Education
 <br/>
 <br/>
 Diploma in any discipline (Administration or Business Administration preferred).
 <br/>
 <br/>
 Office Management certification is an advantage.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 Minimum
 <strong>
  3 years of experience
 </strong>
 in helpdesk coordination, administration, or operations support.
 <br/>
 <br/>
 Experience in
 <strong>
  property management, facilities management, or service coordination
 </strong>
 is preferred.
 <br/>
 <br/>
 Skills &amp; Knowledge
 <br/>
 <br/>
 <ul>
  <li>
   Fluency in Arabic and English (spoken and written) &ndash; mandatory.
  </li>
  <li>
   Strong knowledge of helpdesk coordination and administrative processes.
  </li>
  <li>
   Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
  </li>
  <li>
   Advanced MS Office skills.
  </li>
  <li>
   Excellent communication, organization, and multitasking abilities.
  </li>
  <li>
   High attention to detail and strong customer service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 Job Challenges
 <br/>
 <br/>
 <ul>
  <li>
   Managing high volumes of service requests and urgent operational issues.
  </li>
  <li>
   Coordinating between multiple departments and service providers.
  </li>
  <li>
   Maintaining service quality and response times in a fast-paced operational environment.
  </li>
 </ul>
</div>


Help Desk Coordinator (Arabic Speaker)

MASCORP HOLDING

<p><b>About ITW Properties</b></p><p>ITW Properties is a growing real estate company in Abu Dhabi dedicated to delivering exceptional property services through professionalism, efficiency, and client-focused solutions. We are seeking a highly organized Real Estate Administrator to support daily operations and ensure smooth coordination across departments.</p><p><b>Position Overview</b></p><p>The Real Estate Administrator will play a key role in managing administrative tasks, maintaining records, coordinating documentation, and supporting the sales and leasing teams. The ideal candidate will possess excellent organizational skills, attention to detail, and experience in a real estate environment.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the sales, leasing, and management teams</li><li>Prepare, organize, and maintain property-related documentation and records</li><li>Manage CRM data and ensure information is accurate and up to date</li><li>Coordinate property listings, advertisements, and document submissions</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Schedule meetings, property viewings, and appointments for agents</li><li>Assist with tenancy contracts, sales agreements, and other real estate documentation</li><li>Coordinate with developers, property owners, and government authorities when required</li><li>Maintain office filing systems and administrative reports</li><li>Support daily office operations and ensure smooth workflow across departments</li></ul><p><b>Requirements</b></p><ul><li>Minimum 2 years of administrative experience, preferably in the Abu Dhabi real estate sector</li><li>Strong knowledge of Microsoft Office applications, particularly Excel and Word</li><li>Experience working with CRM systems and real estate documentation</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work efficiently in a fast-paced environment</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience with Abu Dhabi real estate procedures and documentation</li><li>Familiarity with property portals and listing management</li><li>Immediate availability preferred</li></ul><p><b>Benefits</b></p><ul><li>Competitive salary package</li><li>Employment visa provided</li><li>Career development opportunities</li><li>Professional and supportive work environment</li></ul><p><b>Application</b></p><p>Interested candidates may apply through Indeed or send their CV to <b>hr@itwprop.com</b>.</p><p>Only shortlisted candidates will be contacted.</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Real Estate Administrator

ZMI Holdings

<div>
 <p>
  The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer and direct phone calls
  </li>
  <li>
   Distribute mail
  </li>
  <li>
   Act as first point of contact for visitors
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   High school diploma or relevant work experience
  </li>
  <li>
   Ability to maintain a positive attitude
  </li>
  <li>
   Excellent communication skills
  </li>
  <li>
   Good English
  </li>
 </ul>
</div>


Receptionist (Internship - UAE national)

Explore 52+ Administrative assistant in Abu Dhabi this July. Find roles across top companies and apply now to boost your career.