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executive assistant (abu dhabi)

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Ventures Middle East (VME)

<div>
 <strong>
  Receptionist &amp; Admin Assistant - UAE national
  <br/>
  <br/>
 </strong>
 <strong>
  Abu Dhabi
  <br/>
  <br/>
 </strong>
 <strong>
  Who We Are
  <br/>
  <br/>
 </strong>
 Ventures Middle East is a leading management consultancy, providing strategic business advisory
 <br/>
 <br/>
 services across the GCC and MENA regions. We are committed to driving business growth and
 <br/>
 <br/>
 excellence through innovative solutions and strategic insights. Our team values professionalism,
 <br/>
 <br/>
 dedication, and a positive attitude to help us achieve our goals.
 <br/>
 <br/>
 <strong>
  Position Summary:
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized and personable Receptionist &amp; Administrative Assistant to manage
 <br/>
 <br/>
 our reception area and provide administrative support to our management team. The ideal candidate
 <br/>
 <br/>
 will have excellent communication skills, a talent for multitasking, and the ability to interact
 <br/>
 <br/>
 effectively with individuals at all levels of the organization.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the reception area, greet visitors, and direct them to the appropriate departments.
  </li>
  <li>
   Operate the telephone switchboard: answer, screen, provide information, take messages, and forward calls to the concerned employees.
  </li>
  <li>
   Handle and organize administrative duties including processing LPOs, correspondence, vouchers, and other documents.
  </li>
  <li>
   Maintain records, manage the company car log and usage, and update the contact details for the company directory.
  </li>
  <li>
   Monitor and sort incoming mail, arrange courier services, and manage office supplies.
  </li>
  <li>
   Schedule and coordinate reservations for conference rooms, including equipment and stationery setup.
  </li>
  <li>
   Assist with typing, printing, binding, photocopying, and scanning of documents for various departments.
  </li>
  <li>
   Maintain the reception area, ensuring cleanliness, and organizing magazines and plants.
  </li>
  <li>
   Handle confidential information with discretion and uphold confidentiality at all times.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree is not a mandatory requirement
  </li>
  <li>
   At least 1-2 years of experience working as a receptionist or secretary.
  </li>
  <li>
   UAE National
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Strong organizational skills and the ability to interact effectively with all levels of the
  </li>
  <li>
   organization.
  </li>
  <li>
   Ability to multitask and manage time effectively.
   <br/>
  </li>
 </ul>
</div>


Receptionist / Admin Assistant - Abu Dhabi

Wood PLC

<div><p>Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.
</p><p>As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.</p></div>
<br><div><div><div><div><ul><li>Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
</li><li>Requires an understanding of the content of the manager&rsquo;s job and method of operation as well as knowledge of departmental operations and procedures.
</li><li>Organizes and maintains files of manager&rsquo;s correspondence, records etc. and follows up pending matters
</li><li>Acts as receptionist for the manager, screening correspondence and telephone calls
</li><li>Schedules appointments and coordinates arrangements for meetings
</li><li>Prints, organises and prepares information for meetings
</li><li>Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager&rsquo;s review
</li><li>Organizes and expedites flow of work through office and initiates follow up action
</li><li>Support in collecting information and data for reporting
</li><li>Populates templates and creates documents
</li><li>General office housekeeping activities as required</li></ul></div></div></div></div><p></p>
<br><div><ul><li>Competent in Microsoft Office
</li><li>Excellent English verbal and written communications skills
</li><li>Attention to detail
</li><li>Ability to manage a high volume of work and priorities
</li><li>Minimum 1 year experience as admin assistant.</li></ul></div>
<br><div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com<br>
</div><div></div><br>
<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Administration Assistant (UAE National)

NMC Health plc

<div><p><b>Job Functions Include, but not limited to:
</b></p><p><b>Accommodation
</b></p><ul><li>Identify and coordinate any related issue (contract /Payment/Maintenance /Water and Electricity bills) to the Facility department
</li><li>Coordinate maintenance related requests, pest control and MEP deep maintenance and cleaning services for the accommodation
</li><li>On call by new staff to guide them about accommodation arrangement for them / ensure airport arrangements of staff with admin assistant
</li><li>Conduct a monthly scheduled and unannounced inspections in the accommodation and address all issues through a report
</li><li>Ensure the efficient running of the accommodation so that it meets the needs of staff, residents and owners
</li><li>In charge of the staff accommodation&rsquo;s requirements. Suggesting procurement of new equipment in the accommodation when the need arises
</li></ul><p><b>Maintenance and Servicing
</b></p><ul><li>Oversee and update servicing calendar (pest control, maintenance, testing, etc.)
</li><li>Coordinate services with suppliers in a timely manner as per the calendar and as and when need
</li><li>Oversee vendor works are completed to the standards and as per DOH, JCIA and OSHAD requirements.
</li><li>Oversee the maintenance of the landscape in the facility
</li></ul><p><b>Documentation
</b></p><ul><li>Facilitate payments to suppliers. Document all financial transactions related to the Facilities department. Prepare financial reports for the use of the senior facility manager as required.
</li><li>Facilitate and track usage of electricity and water bills, fuel consumption, recycling and medical waste disposal
</li><li>Track and records pantry expenses all department related expenses. In charge of updating the file.
</li><li>Oversee that all documentation such as monthly reports Preventative Maintenance Reports, Fire Maintenance reports, Generator reports, vehicle maintenance records etc. other related documents up to date and available as per DOH, JCIA and OSHAD requirements
</li><li>Assist in tracking assets and moves
</li></ul><p><b>Ordering
</b></p><ul><li>Assist in sourcing non-clinical suppliers and quotations as and when needed (sheets, bins, uniforms, vehicle insurance, sub-contractors, etc.)
</li><li>Support in preparing facility related LPOs through Oracle
</li><li>Support the admin assistant in the ordering the stationary, business cards and staff ID&rsquo;s, and any other printing work and the uniforms
</li><li>Manages furniture and appliance inventory for residents and makes purchasing recommendations
</li></ul><p><b>Miscellaneous
</b></p><ul><li>Conducts frequent facility rounds and room inspections with proper documentation. Liaise with staff and sub-contractors on progress, concerns, during building walkthroughs
</li><li>On Call to solve general facility requests (except internal maintenance) after working hours
</li><li>Support the fleet coordinator and admin assistant when necessary
</li><li>Inform the Facility Supervisor/ Facilities Manager of any related concerns
</li><li>Assist the Facilities Department on any other tasks as and when needed
</li><li>Cover admin assistant, fleet coordinator, facilities supervisor and senior facility manager during any periods of leave or absence.</li></ul></div>
<br><div><p><b>Job Functions Include, but not limited to:
</b></p><p><b>Accommodation
</b></p><ul><li>Identify and coordinate any related issue (contract /Payment/Maintenance /Water and Electricity bills) to the Facility department
</li><li>Coordinate maintenance related requests, pest control and MEP deep maintenance and cleaning services for the accommodation
</li><li>On call by new staff to guide them about accommodation arrangement for them / ensure airport arrangements of staff with admin assistant
</li><li>Conduct a monthly scheduled and unannounced inspections in the accommodation and address all issues through a report
</li><li>Ensure the efficient running of the accommodation so that it meets the needs of staff, residents and owners
</li><li>In charge of the staff accommodation&rsquo;s requirements. Suggesting procurement of new equipment in the accommodation when the need arises
</li></ul><p><b>Maintenance and Servicing
</b></p><ul><li>Oversee and update servicing calendar (pest control, maintenance, testing, etc.)
</li><li>Coordinate services with suppliers in a timely manner as per the calendar and as and when need
</li><li>Oversee vendor works are completed to the standards and as per DOH, JCIA and OSHAD requirements.
</li><li>Oversee the maintenance of the landscape in the facility
</li></ul><p><b>Documentation
</b></p><ul><li>Facilitate payments to suppliers. Document all financial transactions related to the Facilities department. Prepare financial reports for the use of the senior facility manager as required.
</li><li>Facilitate and track usage of electricity and water bills, fuel consumption, recycling and medical waste disposal
</li><li>Track and records pantry expenses all department related expenses. In charge of updating the file.
</li><li>Oversee that all documentation such as monthly reports Preventative Maintenance Reports, Fire Maintenance reports, Generator reports, vehicle maintenance records etc. other related documents up to date and available as per DOH, JCIA and OSHAD requirements
</li><li>Assist in tracking assets and moves
</li></ul><p><b>Ordering
</b></p><ul><li>Assist in sourcing non-clinical suppliers and quotations as and when needed (sheets, bins, uniforms, vehicle insurance, sub-contractors, etc.)
</li><li>Support in preparing facility related LPOs through Oracle
</li><li>Support the admin assistant in the ordering the stationary, business cards and staff ID&rsquo;s, and any other printing work and the uniforms
</li><li>Manages furniture and appliance inventory for residents and makes purchasing recommendations
</li></ul><p><b>Miscellaneous
</b></p><ul><li>Conducts frequent facility rounds and room inspections with proper documentation. Liaise with staff and sub-contractors on progress, concerns, during building walkthroughs
</li><li>On Call to solve general facility requests (except internal maintenance) after working hours
</li><li>Support the fleet coordinator and admin assistant when necessary
</li><li>Inform the Facility Supervisor/ Facilities Manager of any related concerns
</li><li>Assist the Facilities Department on any other tasks as and when needed
</li><li>Cover admin assistant, fleet coordinator, facilities supervisor and senior facility manager during any periods of leave or absence.</li></ul></div>
<br><div><div><div><div><div>8. QUALIFICATIONS, EDUCATION AND EXPERIENCE
 </div></div><br>
<div></div><div><div>ESSENTIAL </div><div>PREFERRED
</div></div><br>
<div><div>Education </div><li>Diploma </li><li>Degree
</li></div><br>
<div><div>Experience </div><li>3 years </li><li>5 years
</li></div><br>
<div><div>Certification and Licensure </div><div></div><li>Microsoft Office
</li></div><br>
<div><div>Job Specific Knowledge and Skills </div><li>Microsoft Office </li><li>Arabic
</li></div><br>
<div><li>English</li></div></div></div></div>

Facility Coordinator - UAE National

Vibes

<div>
 <p>
  We are hiring a
  <strong>
   Club Assistant/Secretary
  </strong>
  on behalf of our client, a prestigious sports club based in Abu Dhabi.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The club assistant will provide administrative and organizational support to ensure smooth daily operations of the Kids Sports Club. This role requires excellent communication, coordination, and record-keeping skills to assist management, coaches, parents, and members.
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Position: Club Assistant
  </li>
  <li>
   Location: Corniche Street- Abu Dhabi
  </li>
  <li>
   Salary: AED 4000 per month
  </li>
  <li>
   <strong>
    Work Schedule:
   </strong>
   The work schedule will be according to the club&rsquo;s timing. Refer below for daily routine
  </li>
  <li>
   <em>
    Monday &amp; Wednesday 9:30 AM to 1:30 PM then 3:45 pm to 7:30 PM
   </em>
  </li>
  <li>
   <em>
    Tuesday &amp; Thursday 10:30 AM to 2.00 PM then 4:45 pm to 9:15 PM
   </em>
  </li>
  <li>
   <em>
    Friday 10:30 AM to 6:30 PM
   </em>
  </li>
  <li>
   <em>
    Saturday 9:30 AM to 5:30 PM
   </em>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administration &amp; Communication
  </strong>
 </p>
 <p>
  Handle incoming calls, emails, and inquiries from parents and members.
 </p>
 <p>
  Draft and circulate club announcements, schedules, and newsletters.
 </p>
 <p>
  Maintain accurate membership records, registrations, and attendance.
 </p>
 <p>
  <strong>
   Scheduling &amp; Coordination
  </strong>
 </p>
 <p>
  &bull; Assist in scheduling training sessions, matches, and events.
 </p>
 <p>
  &bull; Coordinate with coaches and staff to prepare timetables.
 </p>
 <p>
  &bull; Support logistics for tournaments, camps, and special activities.
 </p>
 <p>
  <strong>
   Documentation &amp; Record Keeping
  </strong>
 </p>
 <p>
  &bull; Prepare meeting agendas, minutes, and reports for club management.
 </p>
 <p>
  &bull; Maintain proper filing of contracts, policies, and forms.
 </p>
 <p>
  &bull; Ensure confidentiality of sensitive data.
 </p>
 <p>
  <strong>
   Member &amp; Parent Support
  </strong>
 </p>
 <p>
  &bull; Act as the first point of contact for parents&rsquo; inquiries and concerns.
 </p>
 <p>
  &bull; Provide guidance on club procedures, payments, and schedules.
 </p>
 <p>
  &bull; Support registration and onboarding of new members.
 </p>
 <p>
  <strong>
   Financial &amp; Office Support
  </strong>
 </p>
 <p>
  &bull; Assist with fee collection, receipts, and petty cash tracking.
 </p>
 <p>
  &bull; Manage office supplies, equipment, and inventory related to training.
 </p>
 <p>
  &bull; Support budget preparation and expense reporting
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <p>
  &bull; Diploma or Bachelor&rsquo;s degree in Administration with 2+ years&rsquo; experience,
 </p>
 <p>
  &bull; Previous experience in an administrative or secretarial role (sports or education environment preferred).
 </p>
 <p>
  &bull; Strong organizational and multitasking abilities.
 </p>
 <p>
  &bull; Excellent written and verbal communication skills.
 </p>
 <p>
  &bull; Proficiency in MS Office (Word, Excel, PowerPoint) and basic database management.
 </p>
 <p>
  &bull; Ability to work with children, parents, and diverse teams with professionalism.
 </p>
 <p>
  <strong>
   Personal Attributes
  </strong>
 </p>
 <p>
  &bull; Friendly, approachable, and service-oriented.
 </p>
 <p>
  &bull; Patient and able to handle parents&rsquo; and children&rsquo;s needs diplomatically.
 </p>
 <p>
  &bull; Flexible and willing to support events outside standard office hours.
 </p>
 <p>
  &bull; Strong sense of responsibility and attention to detail
 </p>
 <p>
 </p>
</div>


Club Secretary/ Club Assistant

Ali and sons

<p><b>Exciting Opportunity for PRO Assistant &ndash; Admin &amp; Public Relations</b></p><p>Join our team at <b>Ali &amp; Sons Group</b> as a <b>PRO Assistant</b> in the <b>Admin &amp; Public Relations</b> department. We are looking for a proactive, organized, and detail-oriented individual to handle government-related documentation and legal formalities, supporting the company&rsquo;s compliance and operational efficiency. If you thrive in a fast-paced environment and have a strong understanding of UAE government procedures, this role is for you!</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate with the Talent Acquisition team to process employment visas, documentation, and government-related forms for new recruits.</li><li>Prepare and submit all required Arabic documents for visas, labor cards, licenses, and permits to relevant UAE authorities.</li><li>Manage the processing and renewal of employee visas, labor cards, Mission Visas, and CICPA Security Passes across all subsidiaries.</li><li>Liaise with government entities to ensure all employee records and company legal documents are accurate, complete, and compliant with UAE regulations.</li><li>Maintain updated employee data in the Quantum system and coordinate with HR Operations on medical insurance applications and related documentation.</li></ul><p>Join our team at Ali &amp; Sons Group and play an essential role in ensuring the seamless processing of employment-related documentation. Apply now if you are ready to make an impact!</p><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Public Relations : 3 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>License/Certification:</p><ul><li>UAE Driving License  (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Public Relations Officer

Fairmont Hotels & Resorts

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Fairmont Bab Al Bahr is a 5-star Abu Dhabi beach resort with a stunning setting on Abu Dhabi Creek. Our luxurious urban hideaway offers unparalleled panoramas over the glittering white-marble minarets of iconic Sheikh Zayed Grand Mosque. Alongside exquisite restaurants and bars, Fairmont Abu Dhabi boasts 366 spacious rooms, suites and a villa. Designed with discerning business and leisure guests in mind, our incomparable facilities include a private beach, pool, meeting rooms, and a magnificent ballroom for lavish celebrations.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Admin &amp; Operations
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Accurately and promptly process purchase orders, expense reports, and vendor invoices.
  </li>
  <li>
   Handle office-supply needs and departmental filings to support basic Marketing operations.
  </li>
  <li>
   Coordinate client or guest requests for hotel photoshoots and video shoots.
  </li>
  <li>
   Prepare complimentary request forms, entertainment forms, and departmental vouchers as needed.
  </li>
  <li>
   Assist with media stays and influencer reviews, including organizing hotel or site tours.
  </li>
  <li>
   Manage inventory for Marketing and Sales promotional giveaways.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  F&amp;B Channel Updates
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate updates and promotions on F&amp;B partner channels such as ServMe platform to maximize exposure and drive bookings.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Social Media Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assisting the Assistant Marketing Manager/DOM to plan and execute organic &amp; paid advertising campaigns on social media platforms targeting markets for both rooms and F&amp;B.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Content &amp; Collateral Production
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the Marketing Manager/DOM in creating brochures, presentations, digital graphics, and offline promotional items for both rooms and F&amp;B.
  </li>
  <li>
   Assisting any content creation mood board and monthly F&amp;B photoshoot
  </li>
  <li>
   Manage the production lifecycle: from briefing to delivery from suppliers
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Liaise With Agencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work closely with the agencies to conceptualize and create menu designs, promotional collaterals, and other marketing materials.
  </li>
  <li>
   Ensure that all design assets align with brand guidelines and effectively communicate key messages to
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  New Trends And Marketing Channels Research
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Stay informed about industry trends, emerging marketing channels, and innovative strategies.
  </li>
  <li>
   Conduct research and analysis to identify new opportunities for business expansion and make recommendations for incorporating new marketing channels into the overall strategy.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Skills, Experience &amp; Educational Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Marketing, Communications, or a related field.
  </li>
  <li>
   Preferably a proven experience in marketing and communications, preferably within the hospitality industry.
  </li>
  <li>
   Strong understanding of marketing principles and strategies.
  </li>
  <li>
   Excellent written and verbal communication skills, with the ability to create compelling content and engage diverse audiences.
  </li>
  <li>
   Arabic is a plus
  </li>
  <li>
   Attention to detail and a commitment to maintaining brand standards.
  </li>
  <li>
   Familiarity with hotel reservation systems and customer relationship management (CRM) tools is a plus.
  </li>
 </ul>
</div>


Marketing Coordinator

The Talent Pipeline

<p><b>Key Responsibilities</b></p><ul><li>Manage day-to-day accounting operations including accounts payable, receivable, and general ledger.</li><li>Prepare and review invoices, LPOs, payment certificates, and subcontractor bills.</li><li>Monitor project-related financial transactions and ensure accurate cost allocation.</li><li>Handle supplier and subcontractor reconciliations, ensuring timely payments.</li><li>Assist in preparing monthly, quarterly, and yearly financial statements.</li><li>Ensure compliance with UAE VAT regulations, including filing and documentation.</li><li>Monitor cash flow and prepare bank reconciliations.</li><li>Support project managers with cost tracking and financial reporting.</li><li>Maintain accurate records of expenses, revenue, and project profitability.</li><li>Liaise with auditors, banks, and external stakeholders when required.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in <b>Accounting, Finance, or related field</b>.</li><li>Minimum <b>3&ndash;5 years&rsquo; experience</b> as an Accounts Officer/Accountant in a <b>Contracting or Fit-Out company in the UAE</b>.</li><li>Strong knowledge of <b>project accounting, WIP (Work in Progress), and cost allocation</b>.</li><li>Proficiency in accounting software (e.g., Tally, QuickBooks, Zoho, or ERP systems).</li><li>In-depth knowledge of <b>UAE VAT laws and compliance</b>.</li><li>Strong analytical, reporting, and reconciliation skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work under pressure and meet deadlines.</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you Willing to travel and work in Musaffah Abu Dhabi Daily?</li></ul>

Admin & Accounts Officer

Explore 130+ Admin assistant in Abu Dhabi this September. Find roles across top companies and apply now to boost your career.