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administrative assistant Jobs in Abu Dhabi

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admin assistant

Six Construct

<div>Company Description 
Six Construct, a subsidiary of the BESIX Group, is the largest Belgian construction company operating in the Middle East. The company combines the efforts of a highly skilled workforce, along with strategic planning and innovative use of technology to overcome the most complex business challenges. Six Construct is a multi-services company that operates in the construction of commercial and residential buildings, sport and leisure facilities, infrastructure and marine-related projects. The company currently employs a workforce of approximately 4,000 in the Middle East, and a total of 10,000 worldwide. 
Job Description 
Why This Role Matters
Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized, efficient, and compliant work environment. Manages office supplies, facilities, documentation systems, petty cash, and reporting while supporting cross-departmental coordination and communication. Assists with scheduling, travel arrangements, invoicing through Aconex, and project coordination to meet organizational objectives. Supports HR and recruitment activities, including onboarding, employee records, timekeeping, and reimbursements. Acts as a liaison between departments, provides guidance to site purchase officers, and ensures adherence to policies and legal requirements. Contributes to employee engagement, diversity and inclusion initiatives, and fosters a collaborative, transparent, and positive workplace culture.
What You&rsquo;ll Drive<ul><li>
Oversee day-to-day office operations, ensuring a well-organized and functional work environment.</li><li>
Manage office supplies, equipment, and facilities to support optimal productivity.</li><li>
Provide administrative support to various departments, including document preparation, data entry, and record keeping.</li><li>
Assist in scheduling appointments, meetings, and leave travel arrangements for team members.</li><li>
Draft and edit internal and external communications.</li><li>
Transmit invoice and other documents to the client through Aconex.</li><li>
Facilitate internal and external communication, ensuring timely and accurate dissemination of information.</li><li>
Act as a liaison between departments, fostering effective collaboration.</li><li>
Manage petty cash transactions and submit documents to finance team on monthly basis.</li><li>
Generate reports as needed to support decision-making and organizational planning.</li><li>
Set up and manage document storage and retrieval system.</li><li>
Assist in coordinating projects by monitoring timelines, tracking progress, and ensuring deliverables are met.</li><li>
Collaborate with teams to streamline processes and improve efficiency.</li><li>
Assist in HR-related tasks, such as onboarding, employee documentation, maintaining personnel records, timekeeping, leave requests, reimbursement process, etc.</li><li>
Support recruitment processes as needed.</li><li>
Provide guidance and support to our site purchase officer.</li><li>
Ensure compliance with organizational policies, procedures, and legal requirements.</li><li>
Stay informed about changes in regulations that may impact business operations.</li><li>
Develop and execute strategies to enhance employee engagement and satisfaction.</li><li>
Promote open and transparent communication channels within the organization.</li><li>
Ensure effective dissemination of information related to company values, goals, and initiatives.</li><li>
Drive initiatives to promote diversity, equity, and inclusion within the workplace.</li><li>
Facilitate team-building activities, recognition programs, and events to promote a cohesive and supportive work culture.</li></ul> 

Qualifications 
You&rsquo;re a Great Fit If You Have<ul><li>
Proficiency in use of MS Office.</li><li>
Proficiency in use of ERP Software (e.g. Aconex, COINS etc...)</li><li>
5+ Years Experience in FM or Construction industry is preferred</li></ul>
Why You&rsquo;ll Enjoy Working with Us<ul><li>
Exciting Projects</li><li>
Career Growth</li><li>
Diverse Team</li><li>
Competitive Benefits</li><li>
Positive Workplace Culture</li></ul> 

Additional Information 
Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.</div>

Contract Admin Assistant

Abu Dhabi Fitness

HR &amp; Business Administration OfficerJob SummaryWe are seeking a highly organised and proactive HR &amp; Business Administration Officer to support human resources, administrative, and general business operations. This role is key to ensuring smooth day-to-day operations, compliance, and effective support across teams. The ideal candidate is detail-oriented, discreet, and confident handling both people-related and operational tasks.Key ResponsibilitiesHuman Resources Administration<ul><li>Support end-to-end HR administration (onboarding, offboarding, employee records)</li><li>Prepare employment contracts, amendments, letters, and HR documentation</li><li>Maintain accurate employee files (physical and digital)</li><li>Track leave, attendance, and probation periods</li><li>Assist with payroll coordination, salary certificates, and WPS support</li><li>Support visa, labour card, EID, and compliance documentation</li><li>Handle HR queries professionally and confidentially</li><li>Support performance reviews, disciplinary processes, and internal policies</li></ul>Administrative Support<ul><li>Manage emails, correspondence, and document filing</li><li>Schedule meetings, interviews, and appointments</li><li>Prepare reports, trackers, and internal documents</li><li>Maintain office systems, records, and databases</li><li>Coordinate with vendors, service providers, and internal teams</li><li>Manage office supplies and administrative budgets</li></ul>Business Administration<ul><li>Support business operations and internal processes</li><li>Assist with invoicing, trackers, and expense documentation</li><li>Maintain internal trackers (HR, finance, operations as required)</li><li>Support management with reporting, coordination, and follow-ups</li><li>Ensure policies, procedures, and internal systems are followed</li><li>Assist with audits, compliance checks, and process improvements</li></ul>Job Type: Full-time

HR & Admin Assistant

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking an Admin Assistant specialized in Building Maintenance / Facility Management to support our client's operations team in Al Ain, UAE. This role is essential for ensuring that all administrative aspects of our facility management processes run smoothly and efficiently.
 As an Admin Assistant, you will be responsible for coordinating maintenance requests, managing vendor relationships, and maintaining records related to facility operations. Your tasks will include scheduling preventive maintenance, assisting with inventory management of supplies, and supporting communication between departments.
 We are looking for a detail-oriented individual with strong organizational skills and a proactive approach to problem-solving. If you are eager to contribute to a dynamic team and play a key role in maintaining our facilities, we encourage you to apply.
 
Requirements: 
<ul>
<li>Previous experience in a similar administrative role, preferably in building maintenance or facility management</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication skills, both written and verbal</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Familiarity with maintenance management software is a plus</li>
<li>Attention to detail and commitment to maintaining high standards of quality</li>
<li>Must be readily available in UAE</li>
<li>Immediate joiner preferred.</li>
<li>A Sinhala speaker is an added advantage.</li>
</ul>
Benefits: 
Salary: AED 3000 plus sharing accommodation, food, and other benefits as per UAE Labor Law.

Admin Assistance - Building Maintenance / Facility Management

Next Level Limousine

.DO NOT APPLY if you do NOT have a minimum of 2 years experience in the same field in UAE..We are a limousine company based in Abu Dhabi, looking for a Operations Assistant to join our team.Position: Operations &amp; Admin AssistantLocation: Abu Dhabi Industry: Limousine / Transportation Services Employment Type: Full-time Working Hours: 12:00 PM &ndash; 9:00 PMKey Responsibilities:<ul><li>Manage daily customer communication via CRM system, WhatsApp, email, and phone</li><li>Assist in preparing and submitting government/commercial tenders</li><li>Support basic administrative tasks and company documentation</li><li>Track daily Uber, Yango &amp; direct booking earnings</li><li>Monitor drivers via GPS and report any violations</li><li>Update daily trips, C2C trips, and operational records</li><li>Track vehicle mileage and arrange servicing at approved workshops</li><li>Update Zoho records and organize invoices/payments in Google Drive</li><li>Follow up with workshops, drivers, and candidates</li><li>Ensure cash collection and bank deposits are completed on time</li><li>Handle calls &amp; WhatsApp messages professionally</li><li>Execute all tasks assigned by management accurately and on time</li></ul>Requirements:<ul><li>Must be based in Abu Dhabi</li><li>Proficient in CRM systems, WhatsApp Business, MS Office (especially Excel)</li><li>Experience in customer service or transport/logistics sector is preferred</li><li>Strong communication skills in English.</li><li>Ability to work independently and handle multiple tasks</li><li>Social media management experience is an advantage</li></ul>Job Type: Full-timePay: AED3,000.00 per month

Office Administrator

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

DNIEPER GROUP OF COMPANIES

Company: Dnieper Middle East Location: Abu Dhabi Job Type: Full-Time Industry: Administration / Finance / OperationsAbout UsDnieper Middle East is a dynamic and growing company focused on delivering excellence in operations, finance, and administrative services. We&rsquo;re seeking a motivated and detail-oriented Admin &amp; Finance Officer to support our team and contribute to our continued success.Job SummaryThe Admin &amp; Finance Officer will manage general administrative duties, financial transactions, and reporting functions to ensure smooth and efficient operations.Key ResponsibilitiesAdministrative Duties<ul><li>Manage office operations and general administrative support</li><li>Coordinate meetings, schedules, and correspondences</li><li>Maintain office records and documentation</li><li>Assist with HR-related tasks (onboarding, file management)</li></ul>Finance Duties<ul><li>Process invoices, payments, and receipts</li><li>Reconcile accounts and support monthly closing</li><li>Prepare financial reports and summaries</li><li>Assist with budgeting and expense tracking</li><li>Maintain accurate financial records.</li></ul>Qualifications✔ Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, or related field ✔ 1+ years of experience in administrative and finance roles ✔ Strong MS Excel, ZOHO and accounting software skills ✔ Excellent organizational and communication skills ✔ Ability to multitask and work independently ✔ Detail-oriented with high integrity.How to ApplyPlease submit your CV and a cover letter via Indeed.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you in Abu Dhabi?</li><li>What's your nationality? </li><li>What kind of Visa are you holding currently? </li><li>Can you join within 5 days? </li></ul>Experience:<ul><li>Accounts (UAE): 1 year (Preferred)</li></ul>Work Location: In person

Admin & Finance Officer (For Al Ain)

The Capital Avenue Real - Estate

Hiring For Administrative Assistant - Arabic Speaker We are currently looking for a highly motivated and Fresher our team as a Administrative Assistant.Date posted: January 5, 2025Pay: 4,000.00 (AED) per monthJob description:Key Responsibilities<ul><li>Supports the day-to-day operational, administrative, and transactional needs of the team and or departments.</li><li>Ensures necessary communication stakeholders (internal &amp; external) and coordination among d&eacute;partements are done properly and timely manner.</li><li>Maintain use of company tool of communication such as company WhatsApp number and company email to ensure required business communication is cascaded.</li><li>Provide necessary support to Sales Team Leaders in coordination with other departments.</li><li>Flexibility of work pacing especially during peak season where necessary &ldquo;work-done&rdquo; task/ deadlines are ensured completed.</li><li>Proactively provide necessary updates to different departments.</li></ul>Specialized Skills<ul><li>Manage daily routine operations and workflow</li><li>Ability to use efficiently with MS Office (word, excel, outlook etc.)</li><li>Ability to compose business email, concise and with clarity of content</li><li>Coordination of announcement, launches event (internal &amp; external) to relevant dept.</li><li>Professional communication</li><li>Team collaboration</li><li>Process-oriented &amp; multi-tasking</li><li>Organized in schedule</li></ul>Preferred Qualifications<ul><li>Previous experience in real estate, operations, or administration</li><li>Familiarity with real estate CRMs and transaction platforms</li><li>Understanding of real estate contracts agreements (MOU/ A2A/ etc) and compliance processes</li><li>Problem-solving mindset and ability to work independently</li><li>Arab Female</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Arabic Female

Explore 120+ Admin assistant in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.