graduate commercial assistant (uae national)

office administrator

administrative assistant Jobs in Abu Dhabi

administrative assistant

graduate commercial assistant (uae national) Jobs in Abu Dhabi

operations assistant

admin assistant

admin assistant for post graduate studies

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 &nbsp;
 
 
 
 Day-to-day Operations
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Identifies development needs of Nationals (Graduate Trainees, National Trainees (NT) Admin &nbsp;or others who are in target areas after completing training programmes);&nbsp;
 </li>
 <li>
 Ensure training programmes are meeting the identified needs for Graduate Trainees and NT;
 </li>
 <li>
 Responsible for assigned courses and coordinates with specific national trainees at various levels;
 </li>
 <li>
 Ensures that the training is carried out to achieve levels of competence set by target departments in accordance with current job requirements as well as future development plans;
 </li>
 <li>
 Evaluates development programmes and plans of UAE National trainees and employees to ensure they meet the specific needs of individuals and departments;
 </li>
 <li>
 Conducts regular review meetings to monitor progress and periodically reviews development plans to check their relevance and identify further actions to take for Graduate Trainees in both Operational and Corporate sides;
 </li>
 <li>
 Confers with management, supervisors and related mentors or individuals in order to evaluate the trainees&rsquo; progress against agreed outcomes, gain knowledge of work situations requiring training and to better understand changes in policies, procedures, regulations and business initiatives.
 </li>
 <li>
 Coordination with EGA Scholarship team with regards to the list of sponsored students for Work Placement / Internship and Summer Programmes;
 </li>
 <li>
 Coordination with areas to receive the development plan of the students for Work Placement / Internship trainees;
 </li>
 <li>
 Coordination and collaboration with other entities whenever is required for training the students among the company on different level of education either Job Shadow, job orientation and day out presentation;
 </li>
 <li>
 Identify and take action of TCA for the external courses for the Graduate Trainees whenever is required;
 </li>
 <li>
 Create Purchase Requisitions (PR) for the approved TCA&rsquo;s in SAP system for Graduate Trainee&rsquo;s approved external courses;
 </li>
 <li>
 Actively coordinate and interact with the business areas and graduate trainees towards GT engagement and satisfaction
 </li>
 <li>
 Organise Familiarization Tour for the Corporate and Operation sides, and as requested by business areas to arrange customized Familiarization Tour for individual Graduate Trainees;
 </li>
 <li>
 Attract UAE Nationals through attending Career Fairs, exhibition, and event organized by Recruitment and other areas;
 </li>
 <li>
 Coordination with the Business partner / department to solve the concerns of Graduate Trainees and escalate as required.
 </li>
 <li>
 Coordination with the Main Training Centre to ensure that all the Graduate Trainees attending the Future Leader courses and submit the assignments on time;
 </li>
 <li>
 Coordinate with Salary Admin to ensure that Graduate Trainees receives the increment and other allowances;
 </li>
 <li>
 Coordination with the Employee Relations with cases related to Graduate Trainees joining the National Military Service and any other &nbsp;concerns;
 </li>
 <li>
 Coordination with Corporate Communication Team on monthly basis to post our activities in EGA social media;
 </li>
 <li>
 Coordinate for Summer Training for the UAE Nationals;
 </li>
 <li>
 Stream line with Recruitment department that Graduate Trainees are been allocated against their qualification; Communicate with Recruitment Team regarding the Graduate Trainees who will be joining EGA to request their profiles and joining details for further action;
 </li>
 <li>
 Ensure Graduate Trainees and areas attend a meeting before releasing Graduate Trainee for the National Military Service for completing necessary documents and process;
 </li>
 <li>
 Coordinate with Business Partners, Employee Relations, and area of the Graduate Trainee in terms of resignation of the Graduate Trainee for further actions;
 </li>
 <li>
 Coordinate with Performance Management team whenever is required;
 </li>
 <li>
 Coordinate with the other sections of the team to ensure that GTs move into their roles seamlessly.
 </li>
 <li>
 Prepare reports and data analysis upon request to other areas;
 </li>
 <li>
 Monitor other identified nationals in administrative roles, in their area;
 </li>
 <li>
 Support other identified nationals in administrative roles in their progress review meeting;
 </li>
 <li>
 Identify Graduate Trainees in different areas to see if they are against budget or replacement.
 </li>
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Minimum Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent in relevant field; Higher qualification preferred
 </li>
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 2 - 4 years experience in relevant industry / operational area.
 </li>
 </ul>
</div>

Talent Acquisition - Contract Term (1 Year )

Bureau Veritas

<div><div>Job Description: Admin Assistant &amp; Logistic Coordinator
Reporting : Admin &amp; HR Manager
Admin Assistant Support
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul>Logistic Coordinator :
<ul><li>Manage and coordinate the daily operations of a fleet of company owned and leased vehicles.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

BURAQ AIRCONDITION CONT. & GEN. MAINT LLC

We are seeking a reliable and well‑organized HR cum Admin Executive ( Male) to support HR operations and administrative functions. The role requires strong coordination skills, attention to detail, and the ability to manage multiple tasks efficiently. UAE Driving License is preferred.Key HR Responsibilities<ul><li>HR Operations &mdash; Manage day‑to‑day HR activities and ensure compliance with UAE labour regulations.</li><li>Interview Scheduling &mdash; Arrange interview slots and coordinate with candidates and hiring teams.</li><li>Conduct Interviews &mdash; Support initial HR screening and document interview outcomes.</li><li>Onboarding &amp; Offboarding &mdash; Prepare joining formalities, induction, and exit procedures.</li><li>Employee Relations &mdash; Maintain positive workplace communication and support employee welfare.</li><li>Leave Management &mdash; Process leave requests, update records, and ensure accurate attendance tracking.</li><li>Payroll Assistance &mdash; Support monthly payroll preparation, timesheet verification, and salary documentation.</li><li>Employee Welfare &mdash; Assist in welfare initiatives and engagement activities.</li></ul>Key Admin Responsibilities<ul><li>Document Control &mdash; Maintain company documents, records, and filing systems.</li><li>Administrative Support &mdash; Handle office coordination, logistics, and general administrative duties.</li><li>Support to HR Manager / BDS &mdash; Assist in HR and business support tasks as required.</li><li>Office Logistics &mdash; Manage office supplies, procurement, and vendor coordination.</li><li>Travel &amp; Vehicle Coordination &mdash; Assist with travel bookings, vehicle movements, and related documentation.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;4 years of HR/Admin experience in UAE.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>UAE Driving Licence preferred.</li><li>Ability to maintain confidentiality and handle multiple tasks professionally.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR cum Admin (Male)

Worley

<div>About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
 
 
Job Purpose &amp; Scope:
<ul><li>Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
</li><li>Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents &lsquo;best value&rsquo; for the Owner and their Stakeholders.
</li><li>To provide Cost and Estimating management, leadership and support for all Project activities.
</li><li>Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
</li><li>Support the Project Controls Manager and provide functional support to the Project PMC and Owner&rsquo;s teams.
</li></ul>Principal Accountabilities:
<ul><li>Support office administration and facilities management
</li><li>Provide Personnel Administration &amp; Mobilization Support
</li><li>Arrange air tickets, hotel bookings, site accommodation, and transportation.
</li><li>Coordinate staff movements between HQ, site, and home country.
</li><li>Manage vehicle allocation, driver coordination, and transport schedules.
</li><li>Support emergency travel and mobilization requirements.
</li><li>Control logistics costs in line with approved budgets
</li><li>Maintain administrative records, correspondence logs, and filing systems.
</li><li>Support document controllers with transmittals, courier handling, and archiving.
</li><li>Manage incoming/outgoing letters, packages, and official communications.
</li><li>Ensure proper confidentiality and controlled access to sensitive documents.
</li><li>Maintain attendance, timesheets, and leave records for PMC personnel.
</li><li>Coordinate with project controls / HR for timesheet validation and payroll inputs.
</li><li>Track annual leave balances and support leave utilization planning.
</li><li>Issue reminders on contract end dates and leave encashment policies.
</li><li>Manage admin-related vendors (transport, catering, cleaning, accommodation).
</li><li>Support procurement with quotations, LPO follow-ups, and service contracts.
</li><li>Monitor vendor performance and service-level compliance.
</li><li>Process invoices related to admin services for finance verification.
</li><li>Support cost tracking for admin and logistics budgets.
</li><li>Verify invoices, receipts, and supporting documents before finance submission.
</li><li>Maintain petty cash records (if applicable).
</li><li>Act as focal point for administrative coordination with Client and contractors.
</li><li>Support Client audits, meetings, and visits (logistics and arrangements).
</li><li>Ensure alignment with Client administrative procedures and site rules.
</li><li>Ensure compliance with Company, Client, and regulatory requirements.
</li><li>Support internal and external audits (HR, HSE, ISO, Client audits).
</li><li>Maintain updated administrative procedures and trackers.
</li><li>Provide regular admin status reports to PMC management.
</li></ul><ul><li>A bachelor&rsquo;s degree in any discipline or equivalent from an accredited university with a minimum of 10+ years of relevant experience as administrator or similar role in Oil &amp; Gas or Petrochemical Projects including minimum five (5) years in GCC region.
</li><li>ADNOC Project Experience is require.
</li><li>Offshore project experience is required.
</li></ul>Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
<div>And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div>

Senior Office Administrator

Clay Beauty Lounge

Looking for an experienced HR and Admin Manager for a group of restaurants based in Abu Dhabi. The desired candidate will come with 5 years of experience and extensive knowledge in UAE Labour lawPay: AED5,000.00 - AED7,500.00 per monthWork Location: In person

HR & Admin Manager - F&B Group

TIC LLC

We are seeking an experienced and proactive HR &amp; Admin Manager to lead and oversee all Human Resources and Administrative functions across our group of companies. The ideal candidate will have a strong background in the construction industry and proven experience managing HR operations for multiple business entities.Work Location: In person

HR & Admin Manager

Explore 222+ Admin assistant for post graduate studies in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.