project manager

executive assistant

office manager

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assistant principal

personal assistant

Aspion Search

<div>
 
 
 Personal Assistant to Director &ndash; Abu Dhabi
 
 
 
 
 Salary: AED6,000
 
 
 
 
 Monday - Saturday - Sundays off!
 
 
 
 
 Location: Abu Dhabi (with regular travel to Dubai)
 
 
 
 
 
 
 An exciting opportunity has opened with one of our dynamic clients based in Abu Dhabi &ndash; a fast-growing design and manufacturing company creating extraordinary spaces for children across the Middle East.
 
 
 
 
 
 We&rsquo;re on the lookout for a high-energy, super-organised, and tech-savvy Personal Assistant to support the Director at the heart of this fast-paced business. This is not a typical desk-bound PA role &ndash; you&rsquo;ll be side-by-side with the Director, travelling, troubleshooting, and keeping multiple projects moving across both the business and personal fronts.
 
 
 
 
 
 
 What you'll be doing:
 
 
 
 
 
 <ul>
 <li>
 Managing an ever-changing diary and ensuring the Director&rsquo;s schedule runs smoothly
 </li>
 <li>
 Coordinating business and personal projects &ndash; each day brings something new
 </li>
 <li>
 Handling emails, calls, meetings and updating the CRM (Pipedrive)
 </li>
 <li>
 Travelling with the Director (especially to Dubai) &ndash; expect early starts and long days
 </li>
 <li>
 Supporting with personal errands, events and high-priority admin tasks
 </li>
 </ul>
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 
 
 
 <ul>
 <li>
 Based in Abu Dhabi and happy to travel regularly to Dubai
 </li>
 <li>
 Fluent in English with strong communication and interpersonal skills
 </li>
 <li>
 Sharp with tech &ndash; confident in MS Office, Google Suite, and CRM systems
 </li>
 <li>
 Preferably has supported a Sales Director or worked in a sales environment
 </li>
 <li>
 Single, focused, resilient, and ready to roll up their sleeves
 </li>
 </ul>
 
 
 
 
 This role suits someone who thrives in movement, embraces variety, and has the stamina and mindset to keep up with a demanding, fast-moving Director.
 
 
 
 
 
 
 If you're the kind of person who&rsquo;s always one step ahead and ready to make things happen &ndash; we&rsquo;d love to hear from you.
 
 
</div>

Personal Assistant

Property Shop Investment LLC

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.netJob Type: Full-time

Personal Assistant - Russian Speaker

Personal Assistant to CEO - Russian/German/Arabic Speaker

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.net.Job Type: Full-time

Female Executive Assistant

Female Executive Assistant to the Chairman - European / Arabic Speaker

The Executive Assistant will provide high-level administrative support to the Chairman, ensuring efficient operations and acting as the primary point of contact for internal and external stakeholders. This role requires exceptional organizational skills, discretion, and professionalism to handle sensitive information and manage a dynamic schedule.Key ResponsibilitiesAdministrative Support<ul><li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, and reports on behalf of the Chairman.</li><li>Maintain and organize confidential files, ensuring proper documentation and easy retrieval.</li><li>Coordinate with other departments to ensure smooth communication and task execution.</li></ul>Meeting and Event Coordination<ul><li>Organize and prepare materials for board meetings, executive presentations, and other key events.</li><li>Record meeting minutes and follow up on action items to ensure timely completion.</li><li>Manage logistics for conferences, business trips, and high-profile events involving the Chairman.</li></ul>Stakeholder Engagement<ul><li>Act as a liaison between the Chairman and internal/external stakeholders, maintaining professional and effective communication.</li><li>Handle inquiries, requests, and concerns with discretion and a customer-centric approach.</li><li>Represent the Chairman in interactions when required, ensuring alignment with PSI&rsquo;s values and image.</li></ul>Project Management<ul><li>Assist in tracking and managing projects under the Chairman&rsquo;s purview.</li><li>Conduct research, analyze data, and provide actionable insights for strategic decision-making.</li><li>Monitor the progress of initiatives and provide periodic updates to the Chairman.</li></ul>Qualifications and Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>3+ years of experience as an Executive Assistant or in a similar role, preferably in real estate or corporate environments.</li><li>Exceptional organizational, time-management, and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Flexibility to work beyond regular hours and adapt to dynamic priorities.</li></ul>Preferred Attributes<ul><li>Experience in high-pressure environments supporting C-level executives.</li><li>Familiarity with real estate industry operations in the UAE.</li><li>Multilingual proficiency, especially Arabic, is a plus.</li></ul>Benefits<ul><li>Competitive salary and performance bonuses.</li><li>Comprehensive health insurance.</li><li>Opportunities for professional development and career growth.</li><li>Access to a vibrant and collaborative work environment.</li></ul>Interested and can start immediately? Send your CV + 2x2 photo to austine.anzaldo@psinv.net.Job Type: Full-time

Female Chief Executive Assistant- Russian/Arabic Speaker

Job Responsibilities:<ul><li>Manage and maintain executives&rsquo; calendars, appointments, and travel arrangements.</li><li>Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the point of contact between executives, internal teams, and external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Handle confidential documents and information with utmost discretion.</li><li>Assist with internal and external communications, including drafting emails and announcements.</li><li>Track and manage tasks, deadlines, and priorities on behalf of executives.</li><li>Support the planning and execution of executive-level meetings and corporate events.</li><li>Liaise with departments such as HR, Marketing, and Business Development to facilitate smooth operations.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in business administration or related field.</li><li>Project Management Software (ERP) fluency is a must</li><li>3+ years of proven experience as an Executive Assistant or similar role.</li><li>Fluency in Arabic and English (written and spoken) is mandatory or English and European Language.</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication abilities.</li><li>Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>High level of discretion and confidentiality.</li><li>Ability to multitask, prioritize effectively, and work under pressure.</li></ul>Job Type: Full-timePay: Up to AED20,000.00 per monthApplication Question(s):<ul><li>Are you female?</li></ul>Experience:<ul><li>c-level business support: 4 years (Preferred)</li></ul>

Executive Assistant - European language/Russian language Speakers

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