administrative assistant Jobs in Abu Dhabi

administrative assistant

hr & admin assistant

assistant project manager Jobs in Abu Dhabi

assistant project manager

executive assistant

procurement assistant

personal assistant

CAPSTONE REAL ESTATE L.L.C

Capstone Real Estate is Hiring!The Office Manager will oversee the smooth operation of the Chairman&rsquo;s Office, managing executive schedules, travel, communications, and administrative functions. The role requires strong organizational skills, discretion, and professionalism to support both corporate and personal activities efficiently.Key Responsibilities:<ul><li>Manage the Chairman&rsquo;s calendar, meetings, and correspondence.</li><li>Coordinate travel, events, and logistics (local and international).</li><li>Supervise daily office operations and ensure workflow efficiency.</li><li>Act as liaison between the Chairman, staff, and external partners.</li><li>Support PR, media, and communication activities when needed.</li><li>Handle confidential matters and personal arrangements with discretion.</li></ul>Requirements:<ul><li>3&ndash;5 years&rsquo; experience as a Personal Assistant or Office Manager</li><li>Arabic Speaker</li><li>Strong multitasking, organizational, and time management skills.</li><li>Proficient in MS Office and modern communication tools.</li><li>Professional, adaptable, and detail-oriented.</li><li>Ability to work under pressure and manage changing priorities.</li></ul>Apply Now!Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Office Manager

business hub international investment

Job Overview:We are seeking a highly capable and multilingual Private Executive Assistant to act as the right hand to the General Manager of a diverse and fast-paced investment and business development company. The ideal candidate is sharp, dependable, well-organized, and highly responsive, with the ability to handle a wide range of tasks across multiple sectors.Key Responsibilities:<ul><li>Manage and follow up on all official/government transactions and applications</li><li>Organize the executive&rsquo;s calendar, appointments, and meetings</li><li>Draft and respond to emails, messages, and calls professionally</li><li>Handle sensitive documents and manage digital and physical filing systems</li><li>Represent the executive in selected meetings or visits as needed</li><li>Coordinate with internal team members, suppliers, clients, and external partners</li><li>Handle multiple tasks and respond quickly and effectively to any situation</li></ul>Required Skills &amp; Qualifications:<ul><li>Excellent command of Arabic and English (both written and spoken)</li><li>Quick-thinking, highly organized, and detail-oriented</li><li>Strong interpersonal and communication skills</li><li>Experience dealing with government departments and private companies</li><li>Trustworthy and capable of handling confidential matters discreetly</li><li>Proficient in Microsoft Office and digital communication tools</li><li>Able to work independently and under pressure</li></ul>Benefits:<ul><li>Competitive salary + performance-based allowances</li><li>Work directly with a successful entrepreneur and visionary leader</li><li>A dynamic work environment with growth opportunities</li><li>Exposure to high-level business operations across multiple sectors</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Private Executive Assistant

Presight

<div>
 
 Overview
 
 
 
 
 About Presight:
 
 
 
 Presight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region&rsquo;s leading big data analytics company powered by Artificial Intelligence (&ldquo;AI&rdquo;). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to create business and positive societal impact. With its world-class computer vision, AI and omni-analytics platform as its engine, Presight leverages all-source data to support insight-driven decision making that shapes policy and creates safer, healthier, happier, and more sustainable societies.
 
 
 
 The Opportunity
 
 
 
 As we continue to expand our operations and pursue our ambitious growth plans, we are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to one of our Csuite Executives. This is an exciting opportunity to join a fast-paced, innovative organization and play a key role in supporting the executive leadership team.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for the Executive, managing and prioritizing their schedule, appointments, and correspondence.
 </li>
 <li>
 Executiverdinate meetings, conferences, and travel arrangements for the Executive, including booking flights, accommodations, and ground transportation.
 </li>
 <li>
 Prepare and organize materials for meetings, presentations, and conferences, ensuring the Executive is well-prepared and equipped with necessary information.
 </li>
 <li>
 Assist in the preparation and distribution of internal and external communications on behalf of the Executive.
 </li>
 <li>
 Conduct research, compile data, and prepare reports as requested by the Executive, ensuring accuracy and timeliness.
 </li>
 <li>
 Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
 </li>
 <li>
 Serve as a liaison between the Executive and internal/external stakeholders, fostering positive relationships and ensuring clear communication.
 </li>
 <li>
 Handle ad hoc administrative tasks and special projects as assigned by the Executive, demonstrating flexibility and adaptability in a dynamic environment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).
 </li>
 <li>
 Minimum of 5 years of experience in an executive support role, preferably in a corporate or professional services environment.
 
 
 </li>
 </ul>
 
 Skills And Attributes For Success
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
 </li>
 <li>
 Exceptional organizational and time management skills; ability to prioritize tasks and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
 </li>
 <li>
 Competent in all MS Office programs, with the ability to produce PowerPoint slides.
 </li>
 <li>
 Discretion and confidentiality in handling sensitive information.
 </li>
 <li>
 Ability to work independently with minimal supervision, while collaborating effectively as part of a team.
 </li>
 <li>
 Professional demeanor, tact, and diplomacy in all interactions.
 </li>
 <li>
 Prior experience dealing with UAE Nationals (UAEN) in the workplace.
 </li>
 <li>
 Confidential/discreet with information.
 </li>
 <li>
 Comfortable assisting with some personal tasks as required.
 </li>
 <li>
 Ability to juggle conflicting priorities and handle last-minute schedule changes.
 </li>
 <li>
 Ability to build relationships with other Executive Assistants and direct reports.
 
 
 </li>
 </ul>
 Join us at Presight, where we offer a culture of innovation, outstanding career growth opportunities, and competitive rewards. If you're eager to conquer new frontiers in AI and thrive in a dynamic environment, we welcome you to our community.
 
 
 
 What Working At Presight Offers
 
 
 
 Culture: An open, diverse and inclusive environment with a global vision that encourages personal growth and focuses on ground-breaking, industry-first innovations.
 
 
 Career: Accelerate your career through high-impact projects and access to resources for continuous growth and learning opportunities.
 
 
 Rewards: A competitive remuneration package with a host of perks including healthcare, education support, leave benefits and more.
</div>

Executive Assistant

Abu Dhabi University

<div>
 
 
 KEY INFORMATION ON THE ROLE
 
 
 
 
 Position Title
 
 : Administrative Assistant
 
 
 
 Department:
 
 College of Business
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The purpose of this role is to provide administrative support to the College of Business (CoB). The Administrative Assistant ensures smooth day-to-day operations by managing correspondence, documentation, filing, and logistics. The role supports the departments, programs, and faculty of the College, while coordinating closely with the CoB Executive Assistant to facilitate effective communication, scheduling, and record management across all units.
 
 
 
 Key Responsibilities:
 
 
 
 The Administrative Assistant provides operational and administrative support to the College, departments, and programs as outlined below:
 
 
 
 Communication &amp; Correspondence
 
 
 <ul>
 <li>
 Coordinates the process of distributing internal documents, memos, and announcements across the College.
 </li>
 <li>
 Administers schedules and messages to students as instructed by the departments or the Dean&rsquo;s Office.
 </li>
 <li>
 Delivers messages and official communication from faculty and department chairs to relevant recipients.
 </li>
 <li>
 Responds to general student, parent, or vendor inquiries, redirecting or escalating them as appropriate.
 </li>
 <li>
 Maintains proper records of incoming and outgoing correspondence (electronic and hard copy) for the College.
 </li>
 </ul>
 
 
 Departmental &amp; Faculty Support
 
 
 <ul>
 <li>
 Provides administrative assistance to department chairs, program coordinators, and faculty members in preparing documents, reports, and forms.
 </li>
 <li>
 Supports the preparation of course files, survey results, and accreditation-related documentation under the guidance of the Executive Assistant.
 </li>
 <li>
 Compiles and formats data for departmental reports and college-level submissions.
 </li>
 <li>
 Assists in scheduling departmental meetings, preparing agendas, and drafting minutes.
 </li>
 <li>
 Coordinates and follows up on BRFs, purchase requests, and logistics for departmental needs.
 </li>
 </ul>
 
 
 Student &amp; Academic Support
 
 
 <ul>
 <li>
 Handles student-facing administrative tasks including document collection, attendance sheets, and registration-related requests.
 </li>
 <li>
 Screens and organizes requests such as change of major, grade entry, or other academic forms prior to Dean&rsquo;s review.
 </li>
 <li>
 Coordinates with faculty, students, and the Registrar&rsquo;s Office to ensure proper documentation flow.
 </li>
 <li>
 Assists in generating invigilation and proctoring schedules when required.
 </li>
 <li>
 administrative
 </li>
 </ul>
 
 
 Office &amp; Administrative Operations
 
 
 <ul>
 <li>
 Attends to walk-in visitors and phone calls, screening and directing them appropriately.
 </li>
 <li>
 Maintains organized filing systems (electronic and paper) for departmental and college-level documents.
 </li>
 <li>
 Prepares and edits documents, letters, reports, and presentations.
 </li>
 <li>
 Arranges travel and accommodation logistics for faculty and staff as required.
 </li>
 <li>
 Follows up on action items assigned during meetings to ensure timely completion.
 </li>
 <li>
 Assists in preparing meeting minutes and tracking follow-up actions.
 </li>
 </ul>
 
 
 
 
 
 Events &amp; Logistics
 
 
 <ul>
 <li>
 Supports the organization of College and departmental events, student activities, and workshops.
 </li>
 <li>
 Assists with logistical arrangements such as room booking, materials preparation, and participant coordination.
 </li>
 <li>
 Coordinates with vendors, suppliers, and service providers as needed for College events or operational needs.
 </li>
 </ul>
 
 
 
 
 
 Minimum Educational Qualifications Required for the Role
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 </ul>
 
 
 Minimum Years of Experience Required
 
 
 <ul>
 <li>
 2-3 years&rsquo; Experience as Admin Assistant
 </li>
 </ul>
 
 
 Nature of Relevant Experience Required
 
 
 <ul>
 <li>
 Experience as an Administrative Assistance in educational field
 </li>
 <li>
 Higher education experience highly preferred
 </li>
 </ul>
 
 
 Language - Skills
 
 
 <ul>
 <li>
 English is required
 </li>
 <li>
 Arabic is preferred
 </li>
 </ul>
 
 
 Special Skills and Abilities
 
 
 <ul>
 <li>
 Highly organized, detail-oriented, and committed to deadlines; strong interpersonal and communication skills; proficient in MS Word, Excel, and PowerPoint; ability to manage multiple priorities; professional demeanor and customer service orientation; capable of working under pressure in a fast-paced academic environment.
 </li>
 </ul>
 
 
 
 
 Apply the CV: Administrative Assistant
 
</div>

Administrative Assistant

Alvarez & Marsal

<div></div><div><div><div>Location: Abu Dhabi, United Arab Emirates 
Date Posted: Oct 16, 2025</div><div><div> 
</div></div></div><div>Description
About Alvarez &amp; Marsal
Alvarez &amp; Marsal (A&amp;M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are why our people love working at A&amp;M.
The Team
We are looking for an experienced EA in the UAE, to be based either in our Dubai or Abu Dhabi office. We are looking for someone who remains calm, on top of their workload, and always enjoys working in a team environment. You will work closely with other EAs to ensure the smooth running of a department and the company, including helping during times of high workload and covering annual leave and absences. The ideal candidate will ideally have prior experience within the professional services industry and is looking for a challenging role in a dynamic, entrepreneurial and highly professional company. The right candidate will have experience dealing with busy professionals and tight deadlines; extensive diary and timesheet management; being one step ahead of their team&rsquo;s needs and understand the importance of building relationships with clients and their teams.
The role requires someone who is proactive, pro-active, extremely personable, discreet, friendly and confident.
This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have experience supporting senior executives, excellent communications and organisation skills, attention to detail and be used to working under pressure.
How you will contribute
As an Executive Assistant, you will be responsible for a variety of tasks, including:<ul><li>
Secretarial duties: Monitoring and responding to emails on behalf of the Managing Directors, scheduling meetings, preparing minutes, coordinating travel plans and itineraries, processing expenses on Concur, managing timesheets, assisting in onboarding new joiners within the team and providing support for other EAs when required. Finally, you will be acting as a main point of contact for your team and preparing team communications and social events.</li><li>
Business development and reporting: Coordinating internal and external offsite marketing events (venue selection, speakers, material, all logistics) and attend when required, following up action plan and correspond with clients, preparing PowerPoint presentations and documentation, updating databases and managing Salesforce activities and reports. Finally, you will be organising and participating in business development activities and building and cultivating strong relationships with key clients and stakeholders.</li><li>
Sales operations: Supporting in invoicing and billing, coordinating conflict checks and anti-money laundering, administrating client onboarding, setting up new project with central teams and printing reports and dashboards.</li></ul>
Qualifications
To be considered, you must possess:<ul><li>
A high-grade bachelor&rsquo;s degree (or equivalent/higher) from an accredited top-tier university.</li><li>
Excellent oral and written communication skills. Fluency in English, Arabic language skills are desirable but not essential.</li><li>
High level of interpersonal skills to handle sensitive and confidential information at maximum discretion.</li><li>
Ability to work independently and within a team and interact with all levels of the organization, including senior executives.</li><li>
Experience working in a fast-paced environment and ability to constantly prioritise and reassess tasks</li><li>
Proficiency in Microsoft products: MS Word, Excel, PowerPoint, Outlook, Teams and other relevant software. Experience with Agresso, Salesforce, Concur, and Zoom is preferable.</li></ul>
Your journey at A&amp;M
We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.
</div><div><h2 class="jobSectionHeader">Inclusive Diversity</h2>
A&amp;M&rsquo;s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M&rsquo;s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are the main reasons our people love working at A&amp;M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&amp;M way.
<h2 class="jobSectionHeader">Equal Opportunity Employer</h2>
It is Alvarez &amp; Marsal&rsquo;s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. .
<h2 class="jobSectionHeader">Unsolicited Resumes from Third-Party Recruiters</h2>
Please note that as per A&amp;M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&amp;M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.</div></div>

Executive Assistant (Abu Dhabi)

Holland Advisors

<div>
 
 
 Job Summary:
 
 
 
 We are seeking an experienced, skilled, proactive, and trustworthy
 
 Executive Assistant
 
 to support the Managing Director (an Emirati leader) of a newly formed holding company in the
 
 Digital Media Marketing Services
 
 . The role is based in Abu Dhabi.
 
 
 This role requires exceptional organizational, communication, and leadership skills. The ideal candidate will act as a strategic partner to the Director, manage the daily operations of the Director's office, and take on a leadership role in managing day-to-day operations, engagements and schedules.
 
 
 
 Key Responsibilities:Executive Support:
 
 
 <ul>
 <li>
 Manage the Director&rsquo;s calendar, travel, meetings, and daily agenda.
 </li>
 <li>
 Draft reports, official communications, presentations, and minutes of meetings.
 </li>
 <li>
 Maintain smooth and professional communication on behalf of the Director.
 </li>
 <li>
 Coordinate and follow up on tasks, deadlines, and strategic initiatives.
 </li>
 </ul>
 
 
 Office &amp; Operations Management:
 
 
 <ul>
 <li>
 Oversee the organization and administration of the Director's office.
 </li>
 <li>
 Maintain efficient systems for communication and document handling.
 </li>
 <li>
 Ensure confidentiality and manage sensitive business information.
 </li>
 </ul>
 
 
 Required Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field. (Master&rsquo;s degree is a plus.)
 </li>
 <li>
 Minimum of
 
 5 years of experience
 
 in executive-level support or management roles.
 </li>
 <li>
 
 Fluent in English
 
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools.
 </li>
 </ul>
 
 
</div>

Miral Experiences

<div>
 
 
 Job Overview
 
 
 
 
 
 
 
 
 
 To ensure a smooth and efficient PRO operation in accordance to the Company Policy and Core competencies. This position provides general administrative and secretarial support to the EO Department.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 
 
 
 Responsible for granting access to all suppliers, contractors and media entry to Qasr Al Watan. Responsible of submitting GHQ cards for QAW and Miral colleagues that they work in Qasr Al Watan.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Issuing GHQ cards to QAW and shared services colleagues and contractors.
 </li>
 <li>
 Keeping track record of GHQ cards ie renewal, cancelation and updating the system accordingly.
 </li>
 <li>
 Liaising and work closely with QAW security for permit access.
 </li>
 <li>
 Performing other support function as required inside and outside the palace premises.
 </li>
 <li>
 Ensure quality of work across the department in QAW.
 </li>
 <li>
 Contributes to the team&rsquo;s effort by accomplishing related results as needed.
 </li>
 <li>
 Responsible for handling confidential documents such as the GHQ Cards.
 </li>
 <li>
 Coordinates with Human Resources with records by developing a filing retrieval system for the PRO; keeping past and current record (soft and hardcopies).
 </li>
 <li>
 Updates relevant information of Colleagues into the Systems.
 </li>
 <li>
 Maintains professional and technical knowledge by attending relevant trainings in order to keep Colleagues up to date with company information.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Essential:
 
 Higher Secondary or equivalent
 </li>
 <li>
 
 Desirable:
 
 Bachelor&rsquo;s Degree, Associate Degree or equivalent
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Years of Experience
 
 
 
 
 
 
 
 
 <ul>
 <li>
 
 Essential:
 
 1 to 2 years working as a Secretary or Administrative Assistant
 </li>
 <li>
 
 Desirable:
 
 2 years previous experience working in Human Resource
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Skills
 
 
 
 
 
 
 
 
 
 
 Essential:
 
 
 
 
 
 <ul>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Computer Literacy
 </li>
 <li>
 Ability to multi-task and work under pressure
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 
 
 
 <ul>
 <li>
 Knowledge to use the PR System (EPRO)
 </li>
 <li>
 With Valid UAE Driving License
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Preferred Skills
 
 
 
 
 
 <ul>
 <li>
 Knowledge to use the PR System (EPRO)
 </li>
 <li>
 With Valid UAE Driving License
 </li>
 </ul>
 
 
 
 
 
 Pay range and compensation package
 
 
 
 
 
 <ul>
 <li>
 Not specified in the job description.
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 
 <ul>
 <li>
 Miral Experiences LLC is committed to diversity and inclusivity in the workplace.
 </li>
 </ul>
 
 
 
 
 
 Behavioral Competencies
 
 
 <ul>
 <li>
 Applying The Miral Way While Managing Others
 </li>
 <li>
 Create Smiles
 </li>
 <li>
 Share What You Know
 </li>
 <li>
 Deliver Excellence
 </li>
 <li>
 Work as One
 </li>
 <li>
 Lead With a Shared Vision
 </li>
 <li>
 Nurture Talent
 </li>
 <li>
 Build Proactive Partnerships
 </li>
 </ul>
 
 
</div>

Administrative Assistant Qasr Al Watan (UAE National)

Explore 361+ Personal assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

361 personal assistant jobs IN Abu Dhabi

Office Manager

Private Executive Assistant

Executive Assistant

Administrative Assistant

Executive Assistant (Abu Dhabi)

Executive Assistant

Administrative Assistant Qasr Al Watan (UAE National)