personal assistant

Ali & Sons Holding LLC

<div>
 <p>
  <strong>
   We&rsquo;re Hiring: Personal Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location: Abu Dhabi, UAE
  </strong>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Ali &amp; Sons
  </strong>
  is seeking a highly organized, proactive, and professional
  <strong>
   Personal Assistant
  </strong>
  to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 </p>
 <p>
 </p>
 <p>
  The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive administrative support to the Capital Management/Investment team.
  </li>
  <li>
   Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
  </li>
  <li>
   Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
  </li>
  <li>
   Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
  </li>
  <li>
   Assist in maintaining internal databases and documentation related to the investment portfolio.
  </li>
  <li>
   Coordinate internal approvals and circulation of investment documents to relevant departments.
  </li>
  <li>
   Maintain filing systems and document management for investment-related files.
  </li>
  <li>
   Coordinate logistics for investment team events, conferences, and external meetings.
  </li>
  <li>
   Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
  </li>
  <li>
   Ensure confidentiality and proper handling of sensitive financial and corporate information.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
  </li>
  <li>
   Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
  </li>
  <li>
   Background in Investment/Finance is a plus.
  </li>
  <li>
   Technical Skills:
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  </li>
  <li>
   Experience with document management systems is preferred.
  </li>
  <li>
   Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
  </li>
  <li>
   Strong organizational, multitasking, and time management skills.
  </li>
  <li>
   Excellent communication and interpersonal abilities.
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <ul>
  <li>
   Be part of a leading and diversified business group in the UAE.
  </li>
  <li>
   Work closely with senior leadership and investment professionals.
  </li>
  <li>
   Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
  </li>
  <li>
   Thrive in a professional, collaborative, and growth-oriented environment.
  </li>
 </ul>
</div>


Personal Assistant

Reform HR

<p>About Us</p><p>We&rsquo;re a dynamic, fast-growing group with an entrepreneurial spirit and a people-first culture. Our CEO and CHRO are driving an exciting growth and transformation journey across multiple businesses in the region and we&rsquo;re looking for a world-class Executive Assistant / Admin Partner to join them at the heart of it all.</p><p>The Role</p><p>This is not your average admin role. You&rsquo;ll be the strategic right hand to two senior leaders ensuring their days run seamlessly, priorities stay sharp, and key initiatives move forward. You&rsquo;ll act as a trusted gatekeeper, organiser, communicator, and problem-solver, balancing speed, confidentiality, and professionalism at every turn.</p><p>You&rsquo;ll thrive here if you&rsquo;re sharp, resourceful, and three steps ahead someone who can turn chaos into clarity and ideas into action.</p><p>Key Responsibilities</p><ul><li>Provide full executive support to the CEO and CHRO, managing complex calendars, meetings, travel, and priorities.</li><li>Prepare and coordinate presentations, reports, and high-quality documents for leadership and board meetings.</li><li>Handle confidential information with discretion and professionalism.</li><li>Support follow-ups on key projects and deadlines; ensure actions are tracked and delivered.</li><li>Coordinate across departments and external partners with efficiency and warmth.</li><li>Manage logistics for leadership events, HR initiatives, and senior team offsites.</li><li>Oversee office administration tasks related to the CEO/CHRO offices &mdash; from scheduling to documentation.</li><li>Anticipate needs and proactively solve problems before they arise.</li></ul><p>What We&rsquo;re Looking For:</p><ul><li>8+years&rsquo; experience supporting C-level executives (ideally CEO, CHRO, or similar) in a busy office environment.</li><li>Exceptional organisational and multitasking skills; thrives in fast-moving environments.</li><li>Strong communication and interpersonal skills &mdash; polished, confident, and people-savvy.</li><li>Discreet, dependable, and emotionally intelligent.</li><li>Tech-savvy (MS Office Suite, calendar tools, Teams, Slack, etc.)</li><li>Fluent in English, Arabic and French is a plus.</li><li>Bachelor&rsquo;s degree or masters preferred.</li></ul><p>Essential Requirements - must have: (will be assessed at interview and through interview and assessment).</p><ul><li>Previous experience as an Executive Assistant supporting a CEO, Managing Director or C-suite executive.</li><li>UAE experience is essential.</li><li>Experience working within financial services, investment, private equity, banking, professional services or a similar corporate environment is highly desirable.</li><li>Excellent written and spoken English</li><li>Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.</li><li>Comfortable using AI productivity tools such as ChatGPT, Microsoft Copilot or similar to improve efficiency.</li><li>Outstanding organisational and time management skills.</li><li>Strong attention to detail with the ability to prioritise multiple competing deadlines.</li><li>Professional, polished and confident when dealing with senior executives and external stakeholders.</li><li>High level of integrity, discretion and confidentiality.</li><li>Strong problem-solving skills with a proactive, solutions-focused approach.</li></ul><p>Personal Attributes</p><p>You&rsquo;ll Love This Role If You Are&hellip;</p><ul><li>A doer: You make things happen and don&rsquo;t wait to be told twice.</li><li>A gatekeeper &amp; problem-solver: You protect time and priorities with good judgment.</li><li>A trusted partner: You know when to step in and when to step back.</li><li>A culture carrier: You bring positivity, tact, and integrity to everything you do.</li></ul><p>What We Offer</p><ul><li>A seat at the table of a high-impact leadership team.</li><li>A fast-paced, empowering environment where your input truly matters.</li><li>Exposure to strategic decision-making, people strategy, and organisational transformation.</li><li>Competitive compensation and benefits package.</li></ul><p>Ready to make things happen?</p><p>Apply now and join a leadership team that values excellence, discretion, and drive.</p><p>Job Type: Full-time</p><p>Pay: From AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>Tell us about your experience supporting senior executives. Who did you report to, and what kind of support did you provide?</li><li>What tools or systems do you use to stay on top of tasks, deadlines, and priorities?</li><li>Describe a time you identified an issue before it became a problem. What did you do?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>EA to CEO: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>fluent English  (Required)</li><li>Arabic (Preferred)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant to CEO & Admin to CHRO

Century Energy International LLC

<p><b>Job Title:</b> Admin Assistant ( Immediately Join)</p><p><b>Location:</b> Abu Dhabi</p><p><b>Job Summary:</b><br/>We are seeking a detail-oriented and proactive Admin Assistant to support daily office operations. The ideal candidate will have experience in procurement, basic accounting, administration, and logistics coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle general administrative tasks including documentation, filing, and correspondence</li><li>Assist with procurement activities such as preparing LPOs, sourcing suppliers, and tracking orders</li><li>Support basic accounting tasks (invoicing, petty cash, expense tracking, and data entry)</li><li>Coordinate logistics, including shipment arrangements, delivery follow-ups, and documentation</li><li>Maintain records of inventory, purchases, and vendor communications</li><li>Liaise with internal departments and external vendors as required</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience in administration, procurement, accounting, or logistics</li><li>Basic knowledge of accounting principles and procurement processes</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Attention to detail and ability to meet deadlines</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in Admin for over 3+ years</li></ul><p><b>Employment Type:</b> Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Administrative Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Assistant Resident Engineer</b></p><p><b>
Abu Dhabi, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Assistant Resident Engineer</b> to join our construction supervision team in Abu Dhabi.</p><p></p><p>
In this role, you will support the delivery of key civil infrastructure works, including pedestrian bridges, roadworks, utilities, parking areas and ramps. The position requires strong site coordination skills, quality oversight, and the ability to contribute effectively to client-facing project delivery.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Support the Resident Engineer with daily field engineering and supervision, including constructability reviews and monitoring work in progress.</p></li><li><p>
Review drawings and specifications for revision compliance; coordinate with design disciplines to ensure compliant execution.</p></li><li><p>
Provide first-level QA by reviewing contractor submittals, verifying compliance with plans, specifications, standards and resolving technical issues.</p></li><li><p>
Ensure required tests and inspections are carried out, witnessed, documented and supervise inspection staff as required.</p></li><li><p>
Track project progress and schedule performance, prepare reports and updates for the Resident Engineer.</p></li><li><p>
Monitor material procurement and deliveries; maintain supplier data, technical catalogs and project records.</p></li><li><p>
Maintain daily logs, discipline turnover records; coordinate with contractors and stakeholders, enforce HSE requirements and hazard controls.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Bachelor&rsquo;s Degree in Civil Engineering with equivalency certificate (as applicable).</p></li><li><p>
More than 8 years experience in construction supervision and delivery of roads, utilities and general infrastructure works.</p></li><li><p>
ADM/DMT practice license / approval.</p></li><li><p>
Familiarity with Abu Dhabi authorities&rsquo; regulations and approvals process.</p></li><li><p>
Experience supervising structural works (e.g., pedestrian/cyclist bridges) is an advantage.</p></li><li><p>
Excellent site coordination, communication, and stakeholder management skills.</p></li></ul><p><b><br>
What Desired Skills You'll Bring:</b></p><ul><li><p>
PMP certification and proficiency in AutoCAD or similar engineering and design software/tools.</p></li><li><p>
Strong understanding on Quality Assurance Specifications and Statistical Quality Control.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Assistant Resident Engineer

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><div></div><div><div><div><div><div><div><div><div><div><p><b>
Administrative Assistant (UAE National)</b></p><p><b>
Abu Dhabi, UAE - Site
</b></p><p></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Fresh graduates are welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p>
Only UAE nationals will be considered for this role.</p></li></ul></div></div></div></div></div></div></div></div></div><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant ( UAE National )

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Assistant Resident Engineer (Infrastructure - Stormwater)</b></p><p><b>
Abu Dhabi, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Resident Engineer (Infrastructure &ndash; Stormwater)</b> to join our team on a major infrastructure project in Abu Dhabi. In this role, you will lead day-to-day site supervision and field engineering activities, ensuring works are delivered safely and in full compliance with contract requirements, specifications, and industry standards.</p><p></p><p><b>
What You&rsquo;ll Be Doing</b></p><ul><li><p>
Lead field engineering activities including constructability reviews and monitoring work in progress.</p></li><li><p>
Maintain first-level QA to ensure installation complies with plans, specifications, and standards.</p></li><li><p>
Review contractor submissions and resolve technical issues; coordinate with design disciplines as needed.</p></li><li><p>
Monitor construction schedules and progress; prepare progress reports and provide appraisal data to management.</p></li><li><p>
Ensure tests/inspections are performed, witnessed, and documented per approved procedures; supervise inspection staff.</p></li><li><p>
Monitor material procurement and deliveries to support construction schedule and quality.</p></li><li><p>
Maintain daily site logs, records, and turnover/as-built documentation; support handover of utility works to relevant authorities.</p></li><li><p>
Enforce site HSE procedures and ensure safe work practices across site teams.</p></li></ul><p></p><p><b>
What Required Skills You&rsquo;ll Bring</b></p><ul><li><p>
Bachelor&rsquo;s degree in Civil Engineering.</p></li><li><p>
Minimum 10 years experience on infrastructure projects, with strong stormwater drainage delivery/supervision exposure.</p></li><li><p>
Strong supervision capability, documentation discipline, and understanding of construction processes and standards.</p></li><li><p>
Proficient in engineering/construction software and reporting tools; strong English communication skills.</p></li></ul><p></p><p><b>
What Desired Skills You&rsquo;ll Bring</b></p><ul><li><p>
Good knowledge of contractual relationships and utility handover requirements.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Assistant Resident Engineer (Infrastructure)

Four Seasons

<div><p><b>About Four Seasons:
</b></p><p>Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
<br>
<br>
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.</p>
<p></p><p><b>About the location:
</b></p>In a vibrant urban community right on the water, Four Seasons Hotel Abu Dhabi at Al Maryah Island welcomes guests with bright, open spaces, embracing expansive views of the city skyline and the sparkling waves of the Arabian Gulf. On dynamic, upscale Al Maryah Island &ndash; Abu Dhabi&rsquo;s business and lifestyle destination &ndash; Four Seasons is located within a 34-storey glass tower, both high-tech and environmentally advanced. Sophisticated new concepts throughout the Hotel define Four Seasons as Abu Dhabi&rsquo;s most exciting waterfront location. Blending urban chic and understated luxury, we offer 200 light-filled accommodations, including 38 suites &ndash; all with water views. With six creative restaurants and lounges, this is Al Maryah Island&rsquo;s premier location for stylish entertaining. Every moment is elevated by thoughtful Four Seasons service, anticipating each guest&rsquo;s unique personal needs &ndash; whether the goal is relaxing on vacation or staying efficient for business.
<p></p><p><b>About the role
</b><br>
The Director of Catering and Conference Services will oversee all aspects of a profit and service driven Catering Sales Department.</p>
<p></p><p><b>What you will do
</b></p><p><b>Main Duties/Description:
</b></p><p>1. To oversee all aspects of a profit and service driven Catering and Conference Services Department.</p>
<p>2. Supervision of the conference services, catering sales and administrative staff in their day-to-day roles. Including maintaining and monitoring the accuracy and effectiveness of all written communications. These include but are not limited to: Banquet Event Orders, Resumes, Daily Events Report, Golden Sales &amp; Catering Input Standards, and Guest at Leisure Reports.</p>
<p>3. Review for accuracy and assign to the Conference Services Managers all booking turnovers from the Sales Department.</p>
<p>4. Prepare with analysis the Catering and Conference Services weekly 3-Month financial forecast, month end financial summaries, and contribute to the annual Marketing Plan and Budget.</p>
<p>5. The ability to assist in developing and executing projects for assigned market areas to increase catering activity, volume and profit.</p>
<p>6. Act as the liaison for all vendor/supplier related clients&rsquo; needs, (i.e. Audio Visual, Florists, Entertainment, Transportation, DMC, and Off-site Locations etc.).</p>
<p>7. Complete periodic audits of the Account and Booking Data in Golden Sales &amp; Catering to include but not exclusive to Conflict Report, Account Traces, Post Conference Reports.</p>
<p>8. Evaluate current sales practices and make recommendations to maximize the profitability of the Catering and Conference Services resources.</p>
<p>9. Oversee the quarterly administration and seek new ways to motivate and maximize revenues with the Catering and Conference Services Incentive plans.</p>
<p>10. Finalize the requirements of personally booked or assigned Catering and Conference Services bookings while maximizing revenue potential through up selling and ensuring effective communication both written (Resumes, BEO, Daily Reports) and personal contact with all departments for the success of the event. Ensure accuracy of Banquet Checks and provide bill review on completion of program or event.</p>
<p>11. Supervise the execution of banquet events. Review all function space with banquet manager and when necessary head house attendant. Ensure satisfaction of client at the outset of all events. Make timely and impromptu decisions, which balance client&rsquo;s needs with the financial, safety and staffing goals of the hotel.</p>
<p>12. Find solutions to the inevitable challenges and glitches that arise while groups are on property and keep Commercial Director and Planning Committee promptly and fully informed of all problems or unusual matters so prompt corrective action can be taken where appropriate.</p>
<p>13. Maintain knowledge of hotel facilities, capacities and dimensions of meeting space and basic operational needs of all operating departments.</p>
<p>14. Plan and/or attend and/or participate in meetings with hotel staff and clients, including but not exclusive to: Morning Operations Briefing, Morning CS Briefing, Resume Meeting, Banquet Event Order Meeting, Sales Meeting, Pre-Convention Meetings, Bi-Monthly Board of Operations, Planning Visits, and Menu Tastings.</p>
<p>15. Conduct performance evaluations and mentor Conference Service Managers, and Administrative Assistants to develop and prepare Managers and Staff for future promotion and possible transfer within Four Seasons. Facilitate and monitor training, recommend the hiring, terminating, or disciplining of any Catering or Conference Services employee.</p>
<p>16. Respond according to the crisis management plan to any resort emergency or safety situation.</p>
<p>17. Comply with Four Seasons standards for sales and marketing (commercial), while working harmoniously and professionally with co-workers and planning committee.</p>
<p>18. Comply with Four Seasons Category One and Two Work Rules and Standards of Conduct as set forth in EmPact.</p>
<p>19. Assist with all inquiries within the sales, marketing and catering department, including assistance with high telephone volume and walk-in site inspections.</p>
<p>20. Maintain an active and visible role in the local business and social community to generate new business, recruit future employees and managers, and support the public relations efforts of the resort.</p>
<p>21. Periodically host and ensure maximum effectiveness of Banquet Event Order Meetings, and Resume meetings.</p>
<p>22. Perform other tasks or projects as assigned by hotel management.</p>
<p>23. Proven interpersonal skills with a track record of successful client interactions.</p>
<p>24. Ability to work long and irregular hours, weekends, and evenings.</p>
<p>25. Able to negotiate, organize, delegate &amp; work under pressure</p>
<p>26. Basic knowledge of audio-visual equipment, telecommunication technology etc.</p>
<p>27. Knowledge of Golden Sales &amp; Catering Software.</p><br>
<p><br>
<b>Standard Duties:
</b></p><p>1. To provide a friendly and professional service that always exceeds guests&rsquo; expectations.</p>
<p>2. To ensure you read the hotel's employee handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.</p>
<p>3. To undertake other duties and responsibilities which, while outside the normal routine, are within the overall scope of the position.</p>
<p>4. To report for duty punctually wearing professional attire. To maintain a high standard of personal appearance and hygiene and adhere to the hotel and department personal appearance standards.</p>
<p>5. To comply with local legislation as required.</p>
<p>6. To maintain good working relationships with your colleagues and all other departments through working by The Golden Rule.</p>
<p>7. To respond to any changes in the division as dictated by the needs of the industry, company or hotel.</p>
<p>8. To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.</p>
<p>9. Conduct and attend training sessions as outlined.</p>
<p>10. Perform other tasks or projects as assigned by the Commercial Director or Assistant Director of Food &amp; Beverage.</p>
<p></p><div><b>What you bring
</b><br>
<ul><li>A minimum of 2&ndash;3 years&rsquo; experience in a similar role within a luxury brand, preferably with strong knowledge of the UAE market</li></ul></div>
<ul><li>Knowledge of Catering Sales operations, hygiene standards, and cost control procedures</li></ul>
<ul><li>Strong leadership, organizational, and financial management skills.</li></ul>
<ul><li>Excellent communication, interpersonal, and guest service skills</li></ul>
<ul><li>Ability to work in a fast-paced environment and as part of a team</li></ul>
<ul><li>Proficient in English (speaking, reading, writing); Arabic language is a plus</li></ul><br>
<div><br>
<b>What we offer:
</b><br>
<ul><li>Competitive Salary, wages, and a comprehensive benefits package
</li><li>Excellent Training and Development opportunities
</li><li>Employee Discount for stays at any Four Seasons worldwide
</li><li>Complimentary Laundry/Dry Cleaning for Business Attire
</li><li>Complimentary Employee Meals</li></ul></div>
<ul><li>and so much more!</li></ul>
<p></p><p><b>Schedule &amp; Hours:
</b></p><ul><li>This is a full-time role</li></ul></div><p></p>

Director of Catering and Conference Services

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