administrative assistant Jobs in Abu Dhabi

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Cyberia International

Exciting Opportunity: Personal Assistant / Business Manager &ndash; Abu DhabiAbout the Client A leading Abu Dhabi group specializing in tobacco, nicotine products, and beverages is launching a new tobacco manufacturing facility and is seeking a skilled Personal Assistant / Business Manager.Role Overview Support a high-profile individual across administration, operations, HR coordination, banking, and investment-related tasks. The role requires strong ownership, excellent communication, and the ability to manage multiple priorities independently.Key Responsibilities &ndash; Manage scheduling, travel, documents, visa processes, and communication with government entities. &ndash; Coordinate HR tasks, onboarding, contracts, and PRO interactions. &ndash; Handle bank visits, document preparation, and compliance follow-ups. &ndash; Conduct research and initial assessments for investment opportunities (warehouses, logistics, FMCG, real estate). &ndash; Prepare reports, summaries, and track ongoing tasks and deadlines. &ndash; Liaise with suppliers, developers, and service providers.Requirements &ndash; Strong knowledge of UAE regulations (visas, banking, licensing, certifications). &ndash; Experience in administration, operations, HR coordination, or business support. &ndash; Excellent communication and multitasking skills. &ndash; Ability to work independently and handle confidential matters. &ndash; UAE driving license preferred.Job Types: Full-time, Contract Contract length: 24 monthsAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have experience handling UAE government processes such as visas, licensing, attestations, or PRO coordination?</li><li>How familiar are you with UAE banking procedures (opening accounts, documentation, follow-ups, compliance) </li></ul>Rate from 1 - 10 as the highest<ul><li>Do you have experience coordinating with developers, suppliers, or external agencies for projects or investments?</li><li>Are you willing to handle in-person tasks such as bank visits, government office follow-ups, and site visits?</li><li>What is your expected monthly salary in AED?</li></ul>Experience:<ul><li>PA / EA: 5 years (Required)</li></ul>

Arabic / European Personal Assistant

belmonte real estate

Job Title: Administrative AssistantCompany: Belmonte Real EstateLocation: Abu Dhabi, UAEEmployment Type: Full-TimeSalary: Competitive Basic Salary + Performance-Based BonusAbout Belmonte Real Estate: Belmonte Real Estate is a leading real estate firm dedicated to providing exceptional property solutions in Abu Dhabi. With a commitment to excellence and client satisfaction, we offer a dynamic and collaborative work environment for individuals passionate about the real estate industry.Job Description:Belmonte Real Estate is seeking a highly motivated and organized Administrative Assistant to join our team in Abu Dhabi. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and contributing to the overall success of the company.Responsibilities:<ul><li>Administrative Support:</li><li>Provide general administrative support to the office.</li><li>Manage and organize office documentation and correspondence.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Handle incoming calls and emails, directing them to the appropriate personnel.</li><li>Data Entry and Record Keeping:</li><li>Maintain accurate records and databases.</li><li>Assist in data entry tasks related to property listings, client information, and transactions.</li><li>Client Interaction:</li><li>Greet and assist clients in a professional and friendly manner.</li><li>Handle client inquiries and direct them to the relevant team members.</li><li>Maintain positive relationships with clients and ensure their needs are addressed promptly.</li><li>Office Coordination:</li><li>Collaborate with various departments to facilitate smooth operations.</li><li>Coordinate office supplies, equipment, and maintenance needs.</li><li>Performance Tracking:</li><li>Assist in monitoring and tracking team performance.</li><li>Compile reports and data for analysis.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant or relevant role.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficient in MS Office Suite and basic computer applications.</li><li>Attention to detail and ability to multitask effectively.</li></ul>Salary and Benefits:<ul><li>Competitive basic salary.</li><li>Performance-based bonus structure.</li><li>Health and wellness benefits.</li><li>Professional development opportunities.</li></ul>If you are a proactive and detail-oriented individual with a passion for contributing to a successful real estate team, we invite you to apply for this exciting opportunity at Belmonte Real Estate.Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>admin: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>arabic (Preferred)</li></ul>

Administrative Assistant

Reportage Properties LLC

<div>
 
 
 About Us:
 
 
 
 We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.
 
 
 
 
 
 We are seeking a highly organized, proactive, and resourceful professional to serve as both an Office Manager and an Executive Assistant to our Chief Development Officer. This dual-role is critical to the efficiency of our development division and the overall office environment. The successful candidate will be the primary point of support for the CDO, managing a complex calendar, facilitating communication, and handling sensitive matters with discretion. Simultaneously, they will ensure the office operates smoothly, managing administrative procedures, vendor relationships, and providing a welcoming atmosphere for staff and visitors.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Assistant Support
 
 
 <ul>
 <li>
 Act as the primary gatekeeper and strategic partner for the CDO, managing a complex and dynamic calendar, scheduling meetings, and anticipating scheduling conflicts.
 </li>
 <li>
 Coordinate all travel arrangements, including itineraries, visas, and accommodations for the CDO.
 </li>
 <li>
 Prepare and edit correspondence, communications, presentations, and reports on behalf of the CDO. This may include project status reports, board meeting materials, and investor updates.
 </li>
 <li>
 Serve as a liaison between the CDO and internal departments (e.g., Construction, Finance, Legal, Marketing) as well as external partners, architects, contractors, and government officials.
 </li>
 <li>
 Attend key meetings, take precise minutes, and track action items to ensure follow-through.
 </li>
 <li>
 Manage confidential information with the utmost discretion and professionalism.
 </li>
 <li>
 Handle expense reporting and budget tracking for the CDO's department.
 </li>
 </ul>
 
 
 
 
 
 Office Management:
 
 
 <ul>
 <li>
 Oversee the general office administration, including supplies inventory, equipment maintenance, and mail distribution.
 </li>
 <li>
 Manage relationships with vendors, service providers, and the landlord, ensuring all office facilities are well-maintained.
 </li>
 <li>
 Develop and implement office policies and procedures to improve efficiency and ensure a professional work environment.
 </li>
 <li>
 Coordinate internal events, meetings, and client lunches.
 </li>
 <li>
 Serve as the first point of contact for visitors, providing a welcoming and professional impression.
 </li>
 <li>
 Provide general administrative support to the team as needed, fostering a collaborative and supportive office culture.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills:
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Communications, or a related field.
 </li>
 <li>
 
 5+ years
 
 of proven experience as an Executive Assistant supporting C-level executives, preferably in
 
 real estate, construction, or a related fast-paced industry.
 
 </li>
 <li>
 Impeccable organizational and time-management skills, with the ability to prioritize multiple tasks seamlessly.
 </li>
 <li>
 Excellent verbal and written communication skills in
 
 English
 
 .
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 </li>
 <li>
 Proactive problem-solver with a strong attention to detail.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 A competitive salary and benefits package.
 </li>
 <li>
 The opportunity to work closely with senior leadership on high-impact projects.
 </li>
 <li>
 A dynamic and collaborative work culture in a growing industry.
 </li>
 <li>
 Professional development and growth opportunities
 </li>
 </ul>
 
 
 
 
 If you have the required experience and skills, and you're ready to take on a challenging yet rewarding role, we&rsquo;d love to hear from you!
 
 
 
 
 
 
 How to Apply:
 
 
 
 Send your resume to Talent@reportageuae.com "
 
 
 Office Manager Cum Executive Assistant
 
 &ndash; Real Estate
 
 ."
 
 
 
</div>

Office Manager

AMA Audit & Tax Advisory

Key Responsibilities:<ul><li>Handle email correspondence, draft official letters, and manage communication on behalf of the Managing Director.</li><li>Maintain schedules, arrange meetings, and coordinate travel plans and appointments.</li><li>Accompany the Managing Director for official travel as required.</li><li>Organize and maintain confidential files, documents, and records.</li><li>Manage incoming calls, visitors, and general office coordination.</li><li>Prepare reports, presentations, and meeting minutes with accuracy.</li><li>Support administrative activities to ensure smooth office operations.</li><li>Coordinate with internal departments and external stakeholders professionally.</li><li>Assist in follow-ups, reminders, and timely completion of assigned tasks.</li></ul>Requirements:<ul><li>Female candidate preferred.</li><li>Bachelor's degree or relevant qualification in Administration/Business or related field.</li><li>Prior experience as a Secretary/Executive Assistant is an advantage.</li><li>Excellent communication skills (written and verbal).</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and email handling.</li><li>Professional, organized, and able to multitask effectively.</li><li>Willingness to travel with the Managing Director for official purposes.</li><li>Strong interpersonal skills, confidentiality, and time-management abilities.</li></ul>Why Join Us?<ul><li>Opportunity to work closely with top management.</li><li>Professional work environment with career growth opportunities.</li><li>Be part of a reputable and growing audit firm.</li></ul>Apply now to join AMA Audit!Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Secretary

PROPERTY SHOP INVESTMENT LLC - HQ

About the RoleAs Property Shop Investment &ndash; the UAE&rsquo;s #1 real estate company with over 1,300 employees from 50+ nationalities &ndash; continues to grow and expand internationally, we are seeking a highly organized and proactive Executive Assistant to support our management. This pivotal role ensures the smooth operation of the Executive Office and requires exceptional communication, discretion, and organizational skills.Key ResponsibilitiesExecutive Support:<ul><li>Manage and maintain the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare meeting agendas, presentations, and briefing materials.</li><li>Handle confidential correspondence and draft official communications.</li><li>Screen and prioritize incoming communications and requests for the CEO&rsquo;s attention.</li></ul>Operational Coordination<ul><li>Liaise with internal departments to ensure alignment with the CEO&rsquo;s directives.</li><li>Prepare business reports, project updates, and executive summaries.</li><li>Attend meetings when required and produce detailed minutes and follow-up actions.</li><li>Support strategic initiatives and special projects.</li></ul>Travel &amp; Event Management<ul><li>Organize complex domestic and international travel itineraries, visas, and logistics.</li><li>Coordinate CEO&rsquo;s participation in events, conferences, and meetings.</li></ul>Office &amp; Team Support<ul><li>Maintain organized records and databases for the Executive Office.</li><li>Communicate professionally with external stakeholders and partners.</li><li>Assist in coordinating communication between the CEO and leadership team.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>4-6 years of experience as an Executive Assistant, preferably supporting C-level executives.</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and ability to manage multiple priorities under pressure.</li><li>Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).</li><li>High level of professionalism, discretion, and integrity.</li></ul>Key Competencies<ul><li>Exceptional attention to detail and time management.</li><li>Strong interpersonal and communication skills.</li><li>Proactive, adaptable, and solution-oriented mindset.</li><li>Ability to handle confidential information with discretion.</li><li>Professional presence and positive attitude.</li></ul>Why Join PSI?<ul><li>Be part of a pioneering team driving PSI&rsquo;s European expansion.</li><li>Join an award-winning company recognised for 13 consecutive years in real estate excellence.</li><li>Work closely with top developers like Aldar, Modon, Emaar, and Imkan.</li><li>Thrive in a dynamic, fast-paced, and collaborative environment with clear growth opportunities.</li><li>Collaborate with a diverse team of 1,300+ employees from over 50 nationalities.</li><li>Enjoy a structured onboarding and training program with our PSI Academy that ensures you fully understand our business.</li><li>Take part in team events and explore Abu Dhabi together with colleagues.</li><li>Benefit from a tax-free salary, company-sponsored visa, and health insurance in one of the safest and most forward-looking cities in the world.</li></ul>Job Type: Full-time

Executive Assistant

Siemens Energy

<div>Executive Assistant to the CEO (UAE)
How You&rsquo;ll Make an Impact
As Executive Assistant, you will play a vital role in ensuring the smooth and efficient operation of the CEO&rsquo;s office in the UAE. You will act as a trusted partner, managing priorities, communications, and key interactions across internal and external stakeholders.<ul>
<li>Provide comprehensive and confidential executive support to the CEO (UAE) ensuring seamless coordination across meetings, engagements, and strategic priorities.</li>
<li>Serve as the central point of contact for the CEO&rsquo;s office, liaising effectively with senior executives, government entities, business partners, and internal teams.</li>
<li>Manage complex calendars and schedules, exercising sound judgment to prioritize commitments, resolve conflicts, and ensure timely preparation of required materials.</li>
<li>Organize and coordinate domestic and international travel, including approvals, itineraries, logistics, visas, and expense reporting.</li>
<li>Prepare and review presentations, reports, and briefing documents to support executive communications and decision-making.</li>
<li>Oversee correspondence and ensure high-quality standards in all communications issued from the CEO&rsquo;s office.</li>
<li>Coordinate high-level meetings and events, ensuring agendas, minutes, and follow-ups are managed with precision and confidentiality.</li>
<li>Collaborate closely with other executive assistants, corporate functions, and business units to ensure alignment across the organization.</li>
<li>Uphold the highest standards of professionalism, discretion, and cultural awareness in all interactions.</li>
</ul>
What You Bring<ul>
<li>Bachelor&rsquo;s degree or equivalent qualification from a reputable institution.</li>
<li>Minimum of 7 years&rsquo; experience supporting senior executives within an international or corporate environment.</li>
<li>Demonstrated ability to handle multiple priorities with accuracy, discretion, and a proactive mindset.</li>
<li>Excellent interpersonal and communication skills, with the ability to engage confidently across diverse stakeholders.</li>
<li>Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams); experience with SAP is an advantage.</li>
<li>Strong organizational, time-management, and problem-solving skills, with the ability to deliver results under pressure.</li>
<li>Fluent in English; knowledge of Arabic and/or German is an asset.</li>
</ul>
About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.<div></div><div>
Who is Siemens Energy? 
</div><div></div><div>At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
</div><div></div><div>Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
</div><div></div><div>Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo</div><div> 
</div><div>Our Commitment to Diversity 
</div><div></div><div>Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
</div>Rewards/Benefits<ul><li>
 Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</div>

First Abu Dhabi Bank

Join the UAE's largest bank and one of the world's largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry. Job Description Provide end to end secretarial and administrative support exclusive to Asset Management department in order to facilitate effective and smooth business operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.KEY ACCOUNTABILITIES:<ul><li>Provide complete executive assistance and administrative support to the management, to facilitate the smooth functioning of the department / business unit processes and allow him to concentrate on mainstream activities.</li><li>Observe confidentiality procedures and register and track accountable documentation to ensure security and control</li><li>Provide time management to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.</li><li>Arrange meetings, draft the topics of the agenda and prepare minutes of meetings as required.</li><li>Provide efficient personal assistance and correspondence support, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.</li><li>Act as first point of contact for both internal and external parties and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed.</li><li>Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.</li><li>Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.</li><li>Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SMD as instructed and as per procedures.</li><li>Assist in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.</li><li>Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines;</li><li>Perform other similar or related duties as required or assigned by the Line Manager.</li></ul> Qualifications Minimum Qualifications:<ul><li>5+ years of experience.</li><li>Previous experience supporting C-Suite or ExCo level Management preferred.</li><li>Financial Services experience preferred. Ideally international banking.</li></ul>Knowledge, Skills, and Attributes:<ul><li>Ideally knowledgeable in agile and scrum methodology.</li><li>Experience in office management and handling of admin tasks;</li><li>Experience in researching and knowledge acquisition (documents, presentations, spreadsheets ).</li></ul>

Executive Assistant - Asset Management

Explore 447+ Personal assistant in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

447 personal assistant jobs IN Abu Dhabi

Arabic / European Personal Assistant

Administrative Assistant

Office Manager

Secretary

Executive Assistant

Executive Assistant

Executive Assistant - Asset Management