administrative assistant Jobs in Abu Dhabi

administrative assistant

executive assistant

sales assistant

admin assistant

clinical assistant

personal assistant

Hanson Search

<div>
 
 We are working with a global client, who is seeking a Personal Assistant to provide seamless support across both personal and professional priorities. This is a senior, high-trust role suited to someone who thrives in a fast-paced, ever-changing environment and takes pride in delivering exceptional standards.
 
 
 
 
 
 
 
 
 Working closely with the Principal, you will bring structure and clarity to complex situations, managing multiple workstreams simultaneously while ensuring nothing falls through the cracks. This role requires a hands-on, proactive approach, in addition to someone who anticipates needs, solves problems before they arise and operates with absolute discretion.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 End-to-end management of complex international travel, including itineraries, visas, logistics and last-minute changes
 </li>
 <li>
 Comprehensive calendar and schedule management across multiple time zones
 </li>
 <li>
 Oversight and coordination of multiple international residences, including vendors, maintenance and readiness
 </li>
 <li>
 Day-to-day management of household staff, ensuring high standards and smooth operations
 </li>
 <li>
 Coordination of family logistics, events and personal administration
 </li>
 <li>
 Building, implementing, and continuously improving systems, processes and workflows
 </li>
 <li>
 Liaising with external stakeholders, service providers and family office contacts
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Candidate Profile
 
 
 <ul>
 <li>
 Significant experience in a senior EA/PA, Chief of Staff, or similar high-level support role, ideally with experience of working for a UHNWI
 </li>
 <li>
 Exceptional organisational skills with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Calm, solutions-oriented mindset with strong judgement and decision-making ability
 </li>
 <li>
 Highly discreet, professional and adaptable
 </li>
 <li>
 Comfortable operating in a fast-paced, high-pressure environment
 </li>
 <li>
 Strong technical skills, with the ability to utilise digital tools and improve efficiencies
 </li>
 </ul>
 
 
 
 
 
 What&rsquo;s on Offer
 
 
 <ul>
 <li>
 A highly competitive salary and benefits package, reflective of the seniority of the role
 </li>
 <li>
 A varied and dynamic position with real ownership and autonomy
 </li>
 <li>
 Exposure to international travel and multi-location operations
 </li>
 <li>
 A long-term, stable opportunity within a professional and high-performing environment
 </li>
 </ul>
 
 
 
 
 This role offers real ownership, variety and the chance to make a meaningful impact by bringing structure and excellence to every aspect of day-to-day operations. It will suit someone who enjoys being at the centre of everything, takes pride in delivering to an exceptional standard and thrives in a role where no two days are the same. In return, you will be part of a trusted, long-term setup where your contribution is genuinely valued and where you can build a highly rewarding and impactful career.
 
 
 
 
 
 If you have the relevant experience and this opportunity sounds interesting to you, please apply via the link below, including a copy of your CV.
 
</div>

Personal Assistant

Property Shop Investment LLC

Key ResponsibilitiesAdministrative Support<ul><li>Manage daily calendars, appointments, and scheduling.</li><li>Organize meetings, prepare agendas, and take meeting minutes.</li><li>Handle email correspondence and communication on behalf of the manager.</li><li>Maintain and organize documents, files, and records.</li></ul>Operational &amp; Personal Support<ul><li>Coordinate travel arrangements, itineraries, and hotel bookings.</li><li>Assist with personal errands, reminders, and task management.</li><li>Support in preparing reports, presentations, and documentation.</li><li>Handle confidential information with discretion and integrity.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal teams, clients, and external partners professionally.</li><li>Follow up on pending tasks, deliverables, and deadlines.</li><li>Serve as a point of contact for scheduling and information flow.</li></ul>Office &amp; Task Management<ul><li>Monitor office supplies and coordinate with admin for required items.</li><li>Manage small events, bookings, and logistics when needed.</li><li>Support in small project coordination and task tracking.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field (preferred).</li><li>1&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li></ul>Core Skills<ul><li>Excellent verbal &amp; written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient with MS Office (Word, Excel, PowerPoint) and digital scheduling tools.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and manage time effectively.</li><li>Professional demeanor and strong interpersonal skills.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED18,000.00 per month

Personal Assistant- Arabic Speaker

BVS Global

<ul><li>Handle the collection and delivery of important documents to and from embassies, consulates, clients, and government entities, ensuring prompt and secure delivery.</li><li>Transporting clients to various destinations, maintaining the vehicle's cleanliness and safety, assisting passengers with luggage, and sometimes providing additional services like running errands or acting as a personal assistant.</li><li>Excellent driving skills, a professional demeanor, and good knowledge of local roads and traffic regulations.</li><li>Provide administrative support including document handling, filing, data entry, and coordinating office activities.</li><li>Assist in basic PRO-related tasks, office maintenance, and ensure efficient day-to-day operations the office.</li></ul>Job Type: Full-timeExperience:<ul><li>Chauffer Driving: 1 year (Preferred)</li><li>Office Assistant: 1 year (Preferred)</li></ul>License/Certification:<ul><li>Valid UAE driving license</li></ul>Pay: Up to AED 3,500.00 per monthJob Type: Full-timePay: Up to AED3,500.00 per monthWork Location: In person

Office Assistant/Messenger

Loft Orbital Solutions

<div><div><div>Wanna join the adventure?</div>
<div></div>
<div>We are looking for a highly capable and detail-oriented Executive Assistant to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO&rsquo;s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.</div>
<div></div>
<div>You must be sharp, discreet, and proactive, able to anticipate needs before they arise and</div>
<div>manage priorities in a fast-moving environment. This is not a typical 9-to-5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO&rsquo;s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.</div>
<div></div>
<div>If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.</div></div>
<div><div><h3 class="jobSectionHeader">About this Role:</h3><div><div><ul>
<li>Own and manage the CEO&rsquo;s professional and personal calendar end to end including</li>
<li>board meetings, leadership offsites, personal appointments, and family events</li>
<li>Stay on top of the CEO&rsquo;s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up</li>
<li>Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed</li>
<li>Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel</li>
<li>Manage personal matters and commitments that intersect with the CEO&rsquo;s professional life with discretion and efficiency</li>
<li>Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO&rsquo;s time</li>
<li>Handle sensitive information with the highest level of confidentiality and professionalism</li>
<li>Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times</li>
</ul>
</div></div></div></div><div></div><div><div><h3 class="jobSectionHeader">Must Haves:</h3><div><div><ul>
<li>Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives</li>
<li>Exceptional organizational skills with the ability to manage multiple priorities and deadlines</li>
<li>Excellent written and verbal communication skills in English. Arabic is a plus</li>
<li>High level of discretion, integrity, and trustworthiness</li>
<li>Strong problem-solving ability and resourcefulness in high-pressure situations</li>
<li>Comfortable managing both professional and personal tasks in a blended role</li>
<li>Proficiency in Microsoft Office, Google Workspace, and scheduling tools</li>
</ul></div></div></div></div><div><div>Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.</div></div></div>

Executive Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Mapped

<div>
 
 
 Company Overview:
 
 
 
 Our client is a private equity firm with a strong global presence, managing a wide range of assets with over USD 100 billion under management. The firm is known for its unique digital innovation strategies, commitment to sustainability, and ability to drive meaningful growth across its portfolio.
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are hiring an experienced Executive Assistant for our client's Abu Dhabi office, to provide extensive support to a senior management team across the region to ensure the smooth running of daily operations. The ideal candidate is driven, adaptable, thrives in high-intensity environments, preferably with experience supporting private equity teams, investment banking, front office or deal teams.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level EA support to 6-7 professionals in a senior management team, including managing their calendars, scheduling and day-to-day assistance
 </li>
 <li>
 Coordinate end-to-end travel arrangements for the team, including flight bookings, accommodations, transportation and transfers
 </li>
 <li>
 Liaise with investors, clients and different stakeholders with utmost discretion and professionalism
 </li>
 <li>
 Prepare and ensure proper formatting of business documents, presentation slides and client notes
 </li>
 <li>
 Assist with any office administration or HR administration duties as and when required
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum of 5-10 years of relevant experience as an Executive Assistant within front-office/deal teams. Prior experience in Investment Banking or Private Equity would be highly advantageous
 </li>
 <li>
 Fluency in both English and Arabic is mandatory to liaise with regional stakeholders
 </li>
 <li>
 Motivated, organised and able to deliver assigned work promptly in high-intensity environments
 </li>
 <li>
 Handles documents with strict confidentiality and utmost professionalism
 </li>
 <li>
 Growth-oriented mindset and high level of commitment and adaptability, with the ability to multitask
 </li>
 <li>
 Proactive, resourceful and able to anticipate needs before they arise
 </li>
 <li>
 Positive attitude and excellent communication skills, with the ability to communicate with international stakeholders effectively
 </li>
 </ul>
 
 
 
 
 This role will provide the successful candidate with the opportunity to work as part of a high-performing team, gaining firsthand exposure to global transactions and high-pressure deals, while also leveraging your strong foundational EA skillset to elevate the team's performance to the next level.
 
 
 
 
 
 
 We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
 
 
</div>

Executive Assistant (Abu Dhabi) - Private Equity Firm

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Provide comprehensive administrative and executive support to the CEO.
 
 
 </li>
 <li>
 
 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
 </li>
 <li>
 
 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
 </li>
 <li>
 
 Draft, translate, and review internal and external communications.
 
 
 </li>
 <li>
 
 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
 </li>
 <li>
 
 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Handle confidential information with the highest level of discretion.
 
 
 </li>
 <li>
 
 Screen and prioritize emails, phone calls, and inquiries.
 
 
 </li>
 <li>
 
 Maintain organized filing systems (physical and digital).
 
 
 </li>
 <li>
 
 Assist in preparing board reports and executive summaries.
 
 
 </li>
 <li>
 
 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
 </li>
 <li>
 
 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
 </li>
 <li>
 
 
 Fluency in Arabic and English (mandatory).
 
 
 
 </li>
 <li>
 
 Excellent written and verbal communication skills in both languages.
 
 
 </li>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 High level of professionalism and confidentiality.
 
 
 </li>
 <li>
 
 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 </li>
 <li>
 
 Ability to multitask and work under pressure in a fast-paced environment.
 
 
 </li>
 <li>
 
 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
 </li>
 <li>
 
 Experience in the education sector in the UAE is an advantage.
 
 
 </li>
 <li>
 
 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
 </li>
 </ul>
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 
 Highly organized and detail-oriented
 
 
 </li>
 <li>
 
 Proactive and solution-oriented
 
 
 </li>
 <li>
 
 Strong decision-making support capability
 
 
 </li>
 <li>
 
 Professional appearance and demeanor
 
 
 </li>
 <li>
 
 Loyal, trustworthy, and discreet
 
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <li>
 
 Competitive salary package aligned with experience and qualifications
 
 
 </li>
 <li>
 
 End-of-service benefits as per UAE Labour Law
 
 
 </li>
 <li>
 
 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
 </li>
 <li>
 
 Professional and respectful work culture
 
 
 </li>
 <li>
 
 Career growth opportunities within a leading education group in Abu Dhabi
 
 
 </li>
 <li>
 
 Supportive and collaborative leadership environment
 
 
 </li>
</div>

Executive Assistant to the CEO

Explore 276+ Personal assistant in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

276 personal assistant jobs In Abu Dhabi

Personal Assistant

Personal Assistant- Arabic Speaker

Office Assistant/Messenger

Executive Assistant

Executive Assistant

Executive Assistant (Abu Dhabi) - Private Equity Firm

Executive Assistant to the CEO