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procurement assistant

Cityway facilities management

Job Title: Procurement Assistant Location: Abu Dhabi, UAE Company: Cityway Facilities ManagementJob Summary: Cityway Facilities Management is seeking a detail-oriented Procurement Assistant to support our procurement team. The ideal candidate will have strong data entry skills and basic knowledge of estimation to assist in managing purchase requests, maintaining accurate records, and supporting vendor coordination.Key Responsibilities:<ul><li>Assist in preparing purchase requests and purchase orders.</li><li>Enter and maintain procurement and estimation data accurately in internal systems.</li><li>Maintain and update vendor and supplier records.</li><li>Assist in cost estimation for procurement and project-related requirements.</li><li>Track inventory levels and support stock management.</li><li>Generate reports, spreadsheets, and summaries for management review.</li><li>Support the procurement team with administrative tasks and documentation.</li><li>Ensure compliance with company policies and procurement procedures.</li></ul>Qualifications &amp; Skills:<ul><li>High school diploma or equivalent; a degree in business, supply chain, or related field is a plus.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook) and data entry systems.</li><li>Basic knowledge of estimation and cost analysis.</li><li>Excellent attention to detail and accuracy in entering data.</li><li>Strong organizational and time management skills.</li><li>Good communication skills, both written and verbal.</li><li>Ability to work effectively in a team environment.</li></ul>Job Type: Full-time

Procurement Executive

C D General Trading LLC

Job description:Job Title: Procurement Assistant Department: Procurement / Purchasing Reports to: Procurement Manager Location: Kezad , Abu Dhabi Job Type: Full-timeCityDrinks.com is a premier online alcohol delivery service, offering a wide selection of alcoholic beverages directly to our customers' doors in Abu Dhabi. As part of our commitment to exceptional service, we are looking to expand our team with a dedicated Customer Service Representative who is passionate about helping others and enhancing customer satisfaction.Please Note: CityDrinks is a business that distributes and sells alcoholic beverages. Applicants should be comfortable working in an environment that involves the handling, marketing in, or promotion of alcohol-related products, in accordance with legal and regulatory standards.Job Summary: We are seeking a detail-oriented and proactive Procurement Assistant to support our purchasing operations. The successful candidate will assist with sourcing suppliers, managing purchase orders, maintaining records, and ensuring timely delivery of goods and services. This role is critical to ensuring the smooth and cost-effective procurement of materials and supplies.Key Responsibilities: Assist in sourcing and evaluating suppliers based on price, quality, and delivery termsPrepare and process purchase orders accurately and efficientlyMaintain and update supplier information and procurement recordsMonitor inventory levels and coordinate with departments to fulfil purchasing needsTrack orders and ensure timely delivery of goods and servicesLiaise with vendors to resolve discrepancies, delays, or issues in deliveryObtain and compare quotations for goods and servicesSupport contract administration and supplier relationship managementEnsure compliance with internal procurement policies and proceduresAssist in preparing procurement reports, budgets, and cost analysesRequirements: Education &amp; Experience:High school diploma or equivalent required, Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred2-3 years of experience in a procurement, purchasing, or administrative roleExperience with procurement software (e.g. ODOO,JIFFY, etc.) is an assetSkills: Strong organizational and time-management skillsExcellent written and verbal communication skillsHigh level of attention to detail and accuracyAbility to work independently and as part of a teamProficient in Microsoft Office Suite (Excel, Word, Outlook)Preferred Qualifications:Knowledge of procurement and supply chain best practicesFamiliarity with inventory management and vendor management systemsWork Environment:warehouse office-based, supplier site visits if requiredMay involve occasional overtime to meet deadlinesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Procurement Administrator

Eco View Smart System

<ul><li>Assist in Procurement: Support the procurement team in sourcing, evaluating, and purchasing ELV systems and components, including CCTV, access control, fire alarm, intercom, and public address systems.</li><li>Vendor Coordination: Assist in managing supplier relationships and coordinate with vendors to ensure timely delivery of ELV equipment.</li><li>Document Management: Help in maintaining accurate procurement records, contracts, and documentation. Ensure compliance with company policies and regulations.</li><li>Cost Tracking: Assist in monitoring procurement budgets and help with tracking expenditures to ensure cost-effectiveness.</li><li>Market Research: Conduct basic market research to identify new suppliers, trends, and technologies in the ELV sector.</li><li>Inventory Assistance: Support inventory management tasks, ensuring that materials and systems are available as needed for ongoing projects.</li><li>Support Team Collaboration: Work closely with the technical and project teams to ensure all procurement activities meet project specifications and timelines.</li><li>Quality Control Support: Assist with the inspection and quality checks of ELV systems and equipment before delivery.</li></ul>Qualifications:<ul><li>Education: Bachelor&rsquo;s degree in Electrical Engineering, Electronics, Procurement, or a related field.</li><li>Experience: 1 year of experience in procurement, ELV systems, or a related field.</li><li>Technical Knowledge: Basic understanding of ELV systems (CCTV, access control, fire alarms, etc.) is a plus.</li><li>Procurement Skills: Experience with vendor coordination, sourcing products, and understanding procurement processes.</li><li>Communication: Strong written and verbal communication skills.</li><li>Organizational Skills: Ability to manage multiple tasks and prioritize responsibilities efficiently.</li><li>Proficiency: Basic proficiency in MS Office Suite (Excel, Word) and familiarity with procurement software is a plus.</li></ul>Preferred Skills:<ul><li>Familiarity with ELV standards and industry regulations.</li><li>Ability to learn quickly and adapt to new systems or tools.</li><li>A proactive attitude and eagerness to contribute to team success.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

ELV/MEP Engineer

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospitality 
Salary: AED 6,000 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a reliable and organized Warehouse Assistant in Abu Dhabi to support our hospitality operations. The ideal candidate will have experience in inventory management, stock control, warehouse operations, receiving and dispatching goods, and storage management.
This role is suitable for candidates searching for Warehouse Assistant jobs in Abu Dhabi, Storekeeper UAE, Inventory Assistant roles, Logistics Support jobs, or Hospitality Warehouse Staff positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Receive, inspect, and record incoming goods and supplies</li><li>
Organize and store inventory in the warehouse properly</li><li>
Maintain accurate stock records and inventory control systems</li><li>
Prepare and dispatch items to departments as required</li><li>
Assist with stock counts and inventory audits</li><li>
Ensure warehouse cleanliness and safety standards</li><li>
Coordinate with procurement and hospitality teams</li><li>
Monitor stock levels and report shortages</li><li>
Follow UAE workplace safety and storage regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Previous experience as Warehouse Assistant, Storekeeper, or Inventory Clerk</li><li>
Experience in hospitality, hotel, or retail environment preferred</li><li>
Basic knowledge of inventory management systems</li><li>
Good organizational and record-keeping skills</li><li>
Ability to lift and move supplies when required</li><li>
Strong attention to detail</li><li>
Ability to work in a team environment</li><li>
Immediate availability preferred</li></ul></div>

Warehouse Assistant

Rosewood Abu Dhabi

<div>
 
 
 
 OVERVIEW/BASIC FUNCTION:
 
 
 
 
 
 Perform a&nbsp;variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating&nbsp;non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment
 
 
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Maintain clean and orderly conditions in assigned work area.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Participate in departmental and hotel problem solving teams during weekly and monthly core meetings
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Review reports&nbsp;received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Greet callers and assist them with general problems or complaints.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Understand and practice hotel emergency fire procedures.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Offer lateral service to internal /external customer when available.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Before end of shift check with co- workers to see if they need additional assistance.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Learn, understand, and energize the Rosewood Philosophy and Standards.
 
 
 &nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Prepare the duty roster for the Engineering department based on the availability of the engineers.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Revise the Oasys record.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Maintain and update records for Annual Leave and Public Holidays within the department.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Weekly updates to the Ladder checklist in collaboration with the engineering team.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Create presentations for the monthly Engineering department meetings and organize these meetings each month.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Monthly updates to the Thank You card records and submission to T&amp;C.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Update the Trust You and Sentiment reports prior to each weekly meeting.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Organize and coordinate with casual staff to assist the engineering department.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Prepare all necessary documentation for Capex projects to obtain Owner approval.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Review the monthly forecast and notify the DOE of any necessary adjustments.
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 Sustainability &amp; net zero reporting as per HQ guide lines.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.&nbsp;
 
 
 
 
 
 &middot;
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 
 Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.
 
 
 
 
 
</div>

Engineering Assistant - UAE National

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader">General Information</h3></div> 
</div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader">Job Description</h3></div> 
</div><div><div><div><div>OVERVIEW/BASIC FUNCTION:
Perform a variety of clerical duties ensuring orderly and timely delivery of materials from vendors; assist in negotiating non-complex contractual arrangements between the Hotel and selected vendors by the Director of Engineering. Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying and issuing various supplies, materials and equipment 
RESPONSIBILITIES:<ul><li> 
 Receive and unpack shipments and verify contents against purchase orders and invoices; record receiving reports on merchandise; prepare reports concerning shortages and damaged materials received; record receipt and pricing information on inventory records.</li><li> Write issue tickets when required; record stock issued from stock issue tickets on appropriate inventory records; record stock issue ticket information into computer Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, f.o.b. points and payment terms to ensure agreement with purchase order and dispose of discrepancies. 6. At month end an accrual list id developed for only received items and services and submitted to accounting</li><li> Maintain interface with vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price, referring problems involving deliveries or invoices to the buyer for resolution.</li><li> Assist in negotiating non-complex contractual arrangements between the Engineering Department and selected vendors; place purchases orders and handle in accordance with accounting practices of the hotel.</li><li> Assist in analyses of markets to determine vendor sources and product availability; keep abreast of market fluctuations affecting prices; inform purchaser of new product development.</li><li> Operates computer for monitoring and maintaining the parts inventory control record system; maintains bar coding on all parts and part bins using available inventory software if applicable.</li><li> Prepare and process various forms involving change orders, exception reports, bid requests, and other buying procedures; price requisitions as required.</li><li> Perform secretarial work to assist and relieve supervisor of clerical duties; take and transcribe dictation, screen mail and compose correspondence based on general instruction.</li><li> Maintain clean and orderly conditions in assigned work area.</li><li> Assist Director of Engineering in preparing administrative reports, budgets, etc. as required.</li><li> Effectively communicates with associates in verbal or written form, listens and observes to ensure compression and keeps associates well informed.</li><li> Participate in departmental and hotel problem solving teams during weekly and monthly core meetings</li><li> Screen and route mail and documents; determine which to respond to or which to bring to Director's attention based on content of communication and broad knowledge of departmental programs and activities.</li><li> Contact persons outside of the engineering department when appropriate, such as vendors, ladies &amp; gentleman to obtain information.</li><li> Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.</li><li> Assist in preparing complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.</li><li> Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.</li><li> Assist in the preparation of complex and diversified departmental or divisional budgets making recommendations and projections based on knowledge of program activities and departmental operations.</li><li> Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations.</li><li> Schedule and coordinate arrangements for seminars and conferences and establish appointments, meetings and speaking engagements for the Director; attend meetings to take minutes, provide information and serve as a resource person; interview callers; answer questions concerning departmental activities and transmit instructions and/or information to and from associates members; serve as liaison with administrative personnel and external agencies concerning Engineer Department policies and procedures.</li><li> Greet callers and assist them with general problems or complaints.</li><li> Advise every engineer lady &amp; gentlemen in the department; make and assign work assignments and review work for accuracy and completeness.</li><li> Assign Preventive Maintenance Work Orders and review work for accuracy and completeness.</li><li> Successfully complete Training Certification Process and review all departmental safety information (i.e. MSDS's), practice emergency procedures in compliance with hotel company standards. Reacts and assist in hotel emergency situation as needed.</li><li> Understand and practice hotel emergency fire procedures.</li><li> Offer lateral service to internal /external customer when available.</li><li> Before end of shift check with co- workers to see if they need additional assistance.</li><li> Learn, understand, and energize the Rosewood Philosophy and Standards.</li><li> Prepare the duty roster for the Engineering department based on the availability of the engineers.</li><li> Revise the Oasys record.</li><li> Maintain and update records for Annual Leave and Public Holidays within the department.</li><li> Ensure the daily Banquet Event Order (BEO) is updated in the BMS office.</li><li> Weekly updates to the Ladder checklist in collaboration with the engineering team.</li><li> Provide a monthly update on the status of open Purchase Orders and send this information to the Purchasing department at the end of each month.</li><li> Create presentations for the monthly Engineering department meetings and organize these meetings each month.</li><li> At the end of each month, update the minutes from the monthly department meetings and distribute them to T&amp;C.</li><li> Monthly updates to the Thank You card records and submission to T&amp;C.</li><li> Select the Monthly Engineering Department Ambassador based on performance, in coordination with the DOE, Manager, and Supervisors.</li><li> Update the Trust You and Sentiment reports prior to each weekly meeting.</li><li> Collect invoices for the Annual Maintenance Contract (AMC) and remind all suppliers to submit their invoices by the 25th of each month.</li><li> Organize and coordinate with casual staff to assist the engineering department.</li><li> Prepare all necessary documentation for Capex projects to obtain Owner approval.</li><li> Review the monthly forecast and notify the DOE of any necessary adjustments.</li><li> Sustainability &amp; net zero reporting as per HQ guide lines.</li><li> Obtain the form from security and complete the Property Removal Pass for the removal of external materials from RWAD. Ensure the form is signed by the DOE or Manager.</li><li> Cash Expenses - Cash is utilized for emergency purchases that have been authorized by the DOE.</li><li> Each month, the cash expenses are reconciled with a physical cash check conducted by the Finance department.</li></ul> 

</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader">About Us</h3></div> 
</div><div><div><div><div>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</div></div></div></div></div></div>

Engineering Admin Assistant - UAE National

Higher Colleges of Technology

<div>
 Position Summary
 
 
 The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager&rsquo;s communication in a professional manner.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
 </li>
 <li>
 Manage calls by connecting Line Manager with required callers and vice versa.
 </li>
 <li>
 Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
 </li>
 <li>
 Draft reports, memos, circulars and other correspondence as required.
 </li>
 <li>
 Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
 </li>
 <li>
 Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
 </li>
 <li>
 Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
 </li>
 <li>
 Manage travel and accommodation services for the Line Manager.
 </li>
 </ul>
</div>

Executive Assistant - Dubai

Explore 284+ Procurement assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.