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procurement assistant

Reliance Facilities Management

Position TitleProcurement AssistantJob SummaryThe Procurement Assistant supports the procurement team in sourcing, purchasing, and coordinating materials, products, and services required by the company. The role involves handling purchase orders, supplier communication, documentation, and ensuring timely delivery while maintaining accurate procurement records.Key Responsibilities<ul><li>Assist in preparing and processing purchase orders and purchase requisitions</li><li>Coordinate with suppliers regarding quotations, deliveries, and invoices</li><li>Compare prices and evaluate supplier quotations</li><li>Maintain procurement records, contracts, and supplier databases</li><li>Follow up on pending orders and ensure timely delivery of materials</li><li>Coordinate with internal departments regarding purchasing requirements</li><li>Monitor inventory levels and assist in stock replenishment</li><li>Support procurement team in vendor registration and evaluation</li><li>Ensure compliance with company procurement policies and procedures</li><li>Assist in preparing procurement reports and documentation</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, Logistics, or related field</li><li>Previous experience in procurement, purchasing, or administrative support is preferred</li><li>Good knowledge of procurement processes and supplier coordination</li><li>Proficiency in Microsoft Office applications, especially Excel</li><li>Strong communication and negotiation skills</li><li>Good organizational and time management abilities</li><li>Attention to detail and ability to work under pressure</li></ul>Preferred Skills<ul><li>Experience with ERP systems or procurement software</li><li>Basic understanding of inventory management</li><li>Ability to multitask and coordinate with different departments</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Procurement: 2 years (Preferred)</li></ul>Work Location: In person

Procurement Assistant

Sundus

<div>
 JPC - 5985- Procurement Assistant
 
 
 Total Experience: 1-3 Years
 
 
 Qualification: Bachelors Degree
 
 
 Language Proficiency: Arabic/English
 
 
 
 Key Resbonsibilities
 
 
 
 Procurement Processing Support:
 
 
 <ul>
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 Receive, review, and verify purchase requisitions for completeness, proper authorization, and compliance with institutional procurement policies and financial regulations.
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 Create and process purchase orders in the institutional ERP system, ensuring accurate documentation and appropriate approval workflows.
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 Track and monitor purchase order status from creation through delivery, ensuring timely fulfillment and coordinating with suppliers to resolve delays or discrepancies.
 </li>
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 Verify receipt of goods and services, match invoices with purchase orders and delivery notes, and escalate discrepancies for resolution.
 
 
 </li>
 </ul>
 
 Vendor Coordination And Database Management
 
 
 
 <ul>
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 Maintain comprehensive and up-to-date supplier database including contact information, pricing agreements, performance records, and compliance documentation.
 </li>
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 Coordinate with vendors regarding order confirmations, delivery schedules, product specifications, and issue resolution.
 </li>
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 Obtain quotations from multiple suppliers for routine purchases and assist with price comparisons to support value-for-money decisions.
 </li>
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 Monitor vendor performance and maintain records of delivery timelines, quality, and service standards.
 
 
 </li>
 </ul>
 
 Documentation And Record Keeping
 
 
 
 <ul>
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 Maintain accurate, organized, and readily accessible procurement files including requisitions, purchase orders, quotations, contracts, delivery notes, and invoices.
 </li>
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 Prepare procurement reports, summaries, and data extracts as required by management and finance teams.
 </li>
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 Ensure all procurement documentation complies with audit requirements and institutional retention policies.
 
 
 </li>
 </ul>
 
 Inventory And Stock Management Support
 
 
 
 <ul>
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 Assist with monitoring inventory levels for routine supplies and consumables, coordinating restocking to prevent shortages.
 </li>
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 Support periodic physical stock counts, reconciliations, and inventory audits.
 </li>
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 Assist with surplus asset management, redistribution, and disposal procedures in accordance with institutional policies and UAE waste regulations.
 
 
 </li>
 </ul>
 
 Compliance And Policy Support
 
 
 
 <ul>
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 Ensure procurement activities comply with UAE VAT regulations, Federal Procurement Law, and IITD-AD procurement policies.
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 Assist with documentation and preparation for internal and external procurement audits.
 </li>
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 Stay informed of institutional procurement procedures and regulatory updates.
 
 
 </li>
 </ul>
 
 Stakeholder Collaboration
 
 
 
 <ul>
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 Liaise with academic departments, research teams, and administrative units to clarify procurement requests, provide status updates, and facilitate efficient purchasing processes.
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 Provide courteous and professional assistance to internal customers, responding promptly to inquiries and resolving routine procurement issues.
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 Support the procurement team with special projects, tender preparation, and procurement planning activities as assigned.
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 </ul>
</div>

Arab Wood Industry

Position: Logistics Officer &amp; Procurement Assistant (Joinery / Fitout)Department: Logistics &amp; ProcurementCompany: Arab Wood Industry LLCLocation: Kezed, Abu DhabiImmediate joiningCompany DescriptionArab Wood operates a state-of-the-art production facility spanning 16,000 square feet in Abu Dhabi's KIZAD Khalifa Industrial Zone. Specializing in joinery fit out, the company expertly innovates, designs, manufactures, and delivers bespoke furniture pieces. These include kitchens, wardrobes, vanities, laundries, TV cabinets, and kids' rooms, exemplifying craftsmanship and design excellence. Arab Wood's commitment lies in providing superior service and tailored solutions to meet client needs.Job Summary:We are seeking an experienced and proactive Logistics Officer &amp; Procurement Assistant to oversee daily operations, logistics coordination, warehouse activities, transportation, and project support operations. The ideal candidate should have strong leadership skills, operational planning experience, and the ability to ensure smooth workflow between departments and project sites.Job Responsibilities&middot; Handle and coordinate all logistics and transportation activities&middot; Monitor deliveries, shipment schedules, and material movements&middot; Prepare delivery notes, invoices, and logistics documentation&middot; Coordinate with drivers, warehouse staff, suppliers, and site teams&middot; Maintain logistics records and update ERP/system data&middot; Assist the procurement team in obtaining quotations and preparing purchase orders&middot; Follow up with suppliers regarding deliveries and documentation&middot; Support procurement activities and maintain supplier recordsRequirements&middot; Bachelor&rsquo;s degree or diploma in Logistics, Supply Chain, Business Administration, or related field&middot; 2&ndash;4 years of experience in logistics and procurement support&middot; Strong coordination and communication skills&middot; Proficiency in MS Office, especially Excel&middot; Knowledge of ERP systems is an advantage&middot; Ability to manage multiple tasks and work under pressurePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Logistics Officer & Procurement Assistant (Joinery / Fit out)

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 The Procurement Support Officer is an entry-level role aimed at developing UAE Nationals by providing hands-on experience in core procurement and purchasing functions. The role supports daily procurement operations to ensure timely, cost-effective sourcing of goods and services while building the foundational skills required for long-term career growth within the procurement department.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support daily procurement activities including purchase requisition processing, documentation, and data entry into the purchasing system.
 </li>
 <li>
 Assist in placing orders with approved suppliers in line with company procedures and delegated authority.
 </li>
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 Coordinate with internal departments to gather requirements and ensure accurate purchase requests.
 </li>
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 Follow up with suppliers to track order status and ensure timely delivery of goods and services.
 </li>
 <li>
 Maintain procurement records, supplier documentation, and purchasing logs for proper tracking and reporting.
 </li>
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 Support vendor communication and maintain professional relationships with suppliers and service providers.
 </li>
 <li>
 Assist in preparing LPOs, PRs, and basic procurement reports under supervision.
 </li>
 <li>
 Ensure compliance with company procurement policies, procedures, and ethical standards.
 </li>
 <li>
 Provide administrative and operational support to the Procurement Team as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: High School Diploma (Diploma/Bachelor&rsquo;s in Business Administration, Supply Chain, or related field preferred)
 </li>
 <li>
 Experience: 0&ndash;2 years of procurement, administrative, or operations experience; fresh graduates welcome
 </li>
 <li>
 Nationality: UAE National only
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Strong numerical and analytical skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Proficiency in Microsoft Office, especially Excel
 </li>
 <li>
 Good communication and organizational skills
 </li>
 <li>
 High ethical standards and integrity
 </li>
 <li>
 Ability to meet deadlines and work effectively within a team environment
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Timely processing of Purchase Requisitions (PR) and Local Purchase Orders (LPO)
 </li>
 <li>
 Accuracy of procurement data entry and documentation
 </li>
 <li>
 On-time follow-up and delivery tracking with suppliers
 </li>
 <li>
 Proper maintenance of procurement logs and outstanding reports
 </li>
 <li>
 Successful completion of assigned procurement training and onboarding milestones
 </li>
 </ul>
</div>

Procurement Support Officer - UAEN

Tasawer Elegant Closets

Administrative Duties<ul><li>Prepare quotations, invoices, purchase orders, and project documentation.</li><li>Maintain accurate project files, contracts, drawings, and client records.</li><li>Manage correspondence, emails, and phone communications with clients and suppliers.</li><li>Update project tracking systems and administrative reports.</li><li>Organize meetings, schedules, and appointments for designers, installers, and management.</li></ul>Project Coordination<ul><li>Coordinate between sales, design, production, and installation teams.</li><li>Monitor project timelines and ensure deadlines are met.</li><li>Follow up on material orders, deliveries, and installation schedules.</li><li>Assist in resolving project-related issues and customer concerns.</li><li>Track project progress and provide status updates to management and clients.</li></ul>Customer Service<ul><li>Serve as the main point of contact for customers during project execution.</li><li>Respond to inquiries regarding products, timelines, and installations.</li><li>Ensure customer satisfaction through timely communication and follow-up.</li><li>Handle complaints professionally and escalate issues when necessary.</li></ul>Procurement &amp; Inventory Support<ul><li>Coordinate with suppliers for materials, accessories, and hardware orders.</li><li>Verify delivery schedules and purchase documentation.</li><li>Monitor stock levels and assist with inventory records when required.</li></ul>Pay: AED2,000.00 - AED2,500.00 per hourWork Location: In person

Administrative Assistant

AL ZAABI GROUP

Role ObjectiveThe Pharmacy Store Purchaser is responsible for managing the procurement and inventory replenishment of pharmaceutical products, medical supplies, wellness products, and healthcare consumables for the pharmacy operations. The role focuses on ensuring continuous product availability, cost-effective purchasing, inventory optimization, and compliance with UAE healthcare and pharmacy regulations.The position plays a key role in supporting pharmacy operations by minimizing stock shortages, reducing expiries, optimizing procurement costs, and ensuring efficient supplier coordination.Core Responsibilities1. Procurement &amp; Purchasing Operations<ul><li>Source and procure pharmaceutical products, OTC medications, medical consumables, vitamins, wellness products, and healthcare supplies from approved vendors and distributors.</li><li>Generate purchase orders and ensure timely procurement based on stock requirements and sales trends.</li><li>Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve cost efficiencies.</li><li>Ensure procurement activities comply with company procurement policies and healthcare regulations.</li></ul>2. Inventory Management &amp; Stock Control<ul><li>Monitor inventory levels, reorder points, fast-moving items, and stock consumption trends.</li><li>Ensure adequate stock availability across pharmacy branches while avoiding overstocking.</li><li>Track expiry dates and coordinate stock rotation to minimize expired and damaged inventory.</li><li>Support stock audits, reconciliations, and inventory accuracy initiatives.</li></ul>3. Supplier &amp; Vendor Management<ul><li>Maintain strong working relationships with pharmaceutical suppliers, distributors, and healthcare vendors.</li><li>Coordinate with suppliers regarding product availability, shortages, pricing changes, and promotional offers.</li><li>Resolve supply chain issues, delayed deliveries, and product discrepancies promptly.</li><li>Monitor supplier performance and support vendor evaluation processes.</li></ul>4. Operational Coordination<ul><li>Coordinate with pharmacy branches, warehouse teams, and logistics teams regarding stock replenishment and transfers.</li><li>Ensure timely delivery and availability of products across pharmacy outlets.</li><li>Support implementation of inventory optimization and procurement efficiency initiatives.</li></ul>5. Regulatory Compliance &amp; Documentation<ul><li>Ensure procurement and storage practices comply with DOH/DHA/MOH regulations and healthcare standards.</li><li>Maintain accurate purchasing records, invoices, supplier contracts, and inventory documentation.</li><li>Support regulatory inspections, audits, and compliance reporting requirements.</li></ul>6. Reporting &amp; Analysis<ul><li>Prepare procurement reports, stock movement analysis, and inventory performance summaries.</li><li>Monitor purchasing trends, stock aging, expiry risks, and procurement costs.</li><li>Provide recommendations for improving inventory turnover and procurement efficiency.</li></ul>Behavioural Competencies1. Commercial &amp; Cost Awareness<ul><li>Strong focus on cost-effective procurement and inventory optimization.</li></ul>2. Attention to Detail<ul><li>Ensures accuracy in purchasing, stock monitoring, and documentation.</li></ul>3. Planning &amp; Organizational Skills<ul><li>Effectively manages procurement timelines and replenishment activities.</li></ul>4. Negotiation &amp; Supplier Management<ul><li>Builds strong vendor relationships and negotiates commercially favorable terms.</li></ul>5. Accountability &amp; Execution<ul><li>Takes ownership of procurement accuracy and stock availability.</li></ul>6. Collaboration &amp; Communication<ul><li>Works effectively with pharmacy, warehouse, finance, and supplier teams.</li></ul>Key KPIs (Performance Indicators)Inventory &amp; Procurement<ul><li>Stock availability rate</li><li>Inventory turnover ratio</li><li>Reduction in stock shortages and expiries</li></ul>Cost &amp; Supplier Performance<ul><li>Procurement cost savings achieved</li><li>Supplier delivery accuracy and lead time performance</li><li>Purchase order processing efficiency</li></ul>Operational Performance<ul><li>Inventory accuracy and reconciliation results</li><li>Timeliness of replenishment and deliveries</li><li>Compliance audit performance</li></ul>Required Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Pharmacy, Supply Chain, Procurement, or related field preferred.</li><li>3&ndash;5 years of experience in pharmacy procurement, pharmaceutical purchasing, or inventory management within the UAE.</li><li>Strong knowledge of pharmaceutical products, healthcare supplies, and pharmacy operations.</li><li>Familiarity with UAE healthcare regulations and pharmacy procurement practices preferred.</li><li>Experience working with ERP, inventory management, or pharmacy systems.</li><li>Strong analytical, negotiation, and coordination skills.</li></ul>Pay: AED3,500.00 - AED5,500.00 per monthWork Location: In person

Pharmacy Store Purchaser

Al Mutasel General Maintenance and Property Managemet

We are seeking an experienced and detail-oriented Procurement Specialist to manage purchasing activities for our maintenance, construction, and fit-out projects. The role involves sourcing materials and services, coordinating with suppliers, and ensuring timely and cost-effective procurement in line with project requirements.Key Responsibilities:Source and procure materials, equipment, and subcontract services.Obtain and evaluate quotations to ensure best value and quality.Prepare and process LPOs and maintain procurement records.Coordinate with site teams to ensure timely delivery of materials.Maintain and update approved supplier and pricing databases.Monitor material availability, lead times, and stock levels.Ensure procurement activities comply with company policies and project requirements.Requirements &amp; Skills:Minimum 4 years of UAE experience as a Procurement Specialist in maintenance, construction, or fit-out companies.Diploma or Bachelor&rsquo;s degree in Supply Chain, Business Administration, or a related field.Strong knowledge of local suppliers and construction materials.Proficient in MS Office and procurement documentation.Excellent negotiation, communication, and coordination skills.Strong teamwork, positive attitude, and ability to work under pressure.Well-organized with strong follow-up and cost-control skills.Work Location: In person

Procurement Specialist

Explore 88+ Procurement assistant in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

88 procurement assistant jobs In Abu Dhabi

Procurement Assistant

Procurement Assistant

Logistics Officer & Procurement Assistant (Joinery / Fit out)

Procurement Support Officer - UAEN

Administrative Assistant

Pharmacy Store Purchaser

Procurement Specialist