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administrative assistant secretary

Saba Medical Center

Saba Medical Center, a leading healthcare facility in Musaffah Industrial, Abu Dhabi, is looking for a professional and organized Secretary Cum Admin to join our team.Responsibilities<ul><li>Provide administrative and secretarial support to the CEO.</li><li>Prepare, edit, organize, and maintain official documents.</li><li>Ensure proper filing, document control, and confidentiality.</li><li>Assist with HR administration and employee records.</li><li>Manage office correspondence, emails, and communications.</li><li>Perform general administrative, secretarial, and HR duties.</li><li>Coordinate office activities and support day-to-day operations.</li></ul>Requirements<ul><li>Minimum 3 years of experience in a similar administrative or secretarial role.</li><li>Proficient in Microsoft Word and Microsoft Excel.</li><li>Excellent English communication skills, both written and verbal.</li><li>Strong organizational skills with excellent attention to detail.</li><li>Ability to prioritize tasks and manage multiple responsibilities.</li><li>Professional, punctual, reliable, and trustworthy.</li><li>Fast learner with the ability to quickly adapt to new software and office systems.</li></ul>Notes<ul><li>Transportation is provided from Abu Dhabi Musaffah and Mohammed Bin Zayed City (MBZ) only.</li><li>Location: Musaffah Industrial, Abu Dhabi.</li></ul>Pay: AED3,500.00 per monthApplication Question(s):<ul><li>What is your native language?</li><li>Do you need a UAE visa?</li></ul>Experience:<ul><li>similar job: 3 years (Required)</li></ul>Work Location: In person

Executive Secretary Cum Admin

Fantasia Ballet

High Communication skills for all ages from children to adults , receiving &amp; assisting all clients, answering &amp; follow up phone calls , text messages, providing complete general information about company to all clients, knowledge of Microsoft Ofice &amp; Excell , ability create &amp; answer &amp; follow up emails / english language as must , arabic language optional / , well mannered, accurate , friendly , quick learner,Pay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>receptionist/secretary: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Preferred)</li></ul>Work Location: In person

Receptionist cum Secretary female only

Ali & Sons Holding LLC

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 
 Location: Abu Dhabi, UAE
 
 
 
 
 
 
 Ali &amp; Sons
 
 is seeking a highly organized, proactive, and professional
 
 Personal Assistant
 
 to provide high-level administrative and secretarial support to the Capital Management team, ensuring efficient coordination of meetings, documentation, communication, and internal processes related to investment activities, fund commitments, and portfolio monitoring.
 
 
 
 
 The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to handle confidential information with discretion while supporting a fast-paced investment environment.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive administrative support to the Capital Management/Investment team.
 </li>
 <li>
 Manage calendars, meeting schedules, conference calls, and travel arrangements for the investment team.
 </li>
 <li>
 Coordinate meetings with investment managers, advisors, banks, and internal stakeholders.
 </li>
 <li>
 Maintain organized records of investment documentation including NDAs, fund agreements, capital call notices, and investor reports.
 </li>
 <li>
 Assist in maintaining internal databases and documentation related to the investment portfolio.
 </li>
 <li>
 Coordinate internal approvals and circulation of investment documents to relevant departments.
 </li>
 <li>
 Maintain filing systems and document management for investment-related files.
 </li>
 <li>
 Coordinate logistics for investment team events, conferences, and external meetings.
 </li>
 <li>
 Liaise with Finance and Legal teams to facilitate documentation and operational requirements related to investments.
 </li>
 <li>
 Ensure confidentiality and proper handling of sensitive financial and corporate information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 3&ndash;5 years of experience as an Executive Assistant, Team Assistant, Personal Assistant, or Administrative Coordinator.
 </li>
 <li>
 Language Skills: Fluent in English (spoken and written); Arabic is preferred but not mandatory.
 </li>
 <li>
 Background in Investment/Finance is a plus.
 </li>
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 Technical Skills:
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 Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
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 Experience with document management systems is preferred.
 </li>
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 Familiarity with calendar management and virtual meeting platforms such as Microsoft Teams, Zoom, and Outlook.
 </li>
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 Strong organizational, multitasking, and time management skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us?
 
 
 <ul>
 <li>
 Be part of a leading and diversified business group in the UAE.
 </li>
 <li>
 Work closely with senior leadership and investment professionals.
 </li>
 <li>
 Gain exposure to investment management, portfolio monitoring, and strategic business initiatives.
 </li>
 <li>
 Thrive in a professional, collaborative, and growth-oriented environment.
 </li>
 </ul>
</div>

Personal Assistant

Al Qadi Medical Center

We are looking for a reliable and customer-focused Pharmacist Assistant to support daily pharmacy operations. Responsibilities include assisting customers, preparing and organizing medications, maintaining inventory, handling cashier duties, and providing administrative support to the pharmacist.Work Location: In person

WE’RE HIRING! Pharmacist Assistant

Century Energy International LLC

Job Title: Admin Assistant ( Immediately Join)Location: Abu DhabiJob Summary: We are seeking a detail-oriented and proactive Admin Assistant to support daily office operations. The ideal candidate will have experience in procurement, basic accounting, administration, and logistics coordination.Key Responsibilities:<ul><li>Handle general administrative tasks including documentation, filing, and correspondence</li><li>Assist with procurement activities such as preparing LPOs, sourcing suppliers, and tracking orders</li><li>Support basic accounting tasks (invoicing, petty cash, expense tracking, and data entry)</li><li>Coordinate logistics, including shipment arrangements, delivery follow-ups, and documentation</li><li>Maintain records of inventory, purchases, and vendor communications</li><li>Liaise with internal departments and external vendors as required</li></ul>Requirements:<ul><li>Proven experience in administration, procurement, accounting, or logistics</li><li>Basic knowledge of accounting principles and procurement processes</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Good communication and coordination abilities</li><li>Attention to detail and ability to meet deadlines</li></ul>Preferred Qualifications:<ul><li>Experience in Admin for over 3+ years</li></ul>Employment Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant

Property Shop Investment LLC

Key ResponsibilitiesAdministrative Support<ul><li>Manage daily calendars, appointments, and scheduling.</li><li>Organize meetings, prepare agendas, and take meeting minutes.</li><li>Handle email correspondence and communication on behalf of the manager.</li><li>Maintain and organize documents, files, and records.</li></ul>Operational &amp; Personal Support<ul><li>Coordinate travel arrangements, itineraries, and hotel bookings.</li><li>Assist with personal errands, reminders, and task management.</li><li>Support in preparing reports, presentations, and documentation.</li><li>Handle confidential information with discretion and integrity.</li></ul>Coordination &amp; Communication<ul><li>Liaise with internal teams, clients, and external partners professionally.</li><li>Follow up on pending tasks, deliverables, and deadlines.</li><li>Serve as a point of contact for scheduling and information flow.</li></ul>Office &amp; Task Management<ul><li>Monitor office supplies and coordinate with admin for required items.</li><li>Manage small events, bookings, and logistics when needed.</li><li>Support in small project coordination and task tracking.</li></ul>Qualifications &amp; SkillsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or relevant field (preferred).</li><li>1&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or in an administrative role.</li></ul>Core Skills<ul><li>Excellent verbal &amp; written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient with MS Office (Word, Excel, PowerPoint) and digital scheduling tools.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and manage time effectively.</li><li>Professional demeanor and strong interpersonal skills.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per monthWork Location: In person

Personal Assistant- Tagalog Speaker

Abu Dhabi Investment Council

<div>ADIC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Real Assets Department. The successful candidate will help the team run smoothly &mdash; coordinating diaries, meetings, travel and logistics and helping to maintain the professionalism and polish expected in all interactions with clients, prospects and strategic partners. 
This is an opportunity to work at the centre of a dynamic and evolving investment team while helping to strengthen our structure and support the development of a best-in-class EA function. With AI playing an ever increasing role, we are committed to leveraging these tools to enhance efficiency as the department grows. 
Key Responsibilities<ul><li>Perform a broad range of administrative activities for the Real Assets team as assigned by the line manager.</li><li>Attend internal and external meetings and take minutes as required.</li><li>Manage team diaries and daily priorities with sound judgement and discretion; schedule appointments and coordinate meetings, facilities, events and travel arrangements, ensuring the team is well prepared for every engagement.</li><li>Manage accurate records, contacts and meeting notes, including CRM systems where required.</li><li>Establish and maintain the department's files, inventories, records and data management systems, liaising with other ADIC departments as needed.</li><li>Compose and edit technical and administrative correspondence and documentation.</li><li>Assist in administrative problem-solving, project planning, and the execution of departmental goals and objectives.</li><li>Prepare reports, summaries and responses to enquiries from a variety of sources.</li><li>Support ad hoc projects, leadership activity and business development priorities as required.</li><li>Carry out other similar duties as assigned.</li></ul> 
Experience and Qualifications<ul><li>Substantial experience supporting senior executives, ideally within financial services, professional services or consulting.</li><li>Strong diary, inbox, travel and meeting management experience.</li><li>Bachelor&rsquo;s degree.</li><li>Prior UAE experience beneficial, but not essential.</li></ul> 
Technical Skills<ul><li>Proficient in Microsoft Office; experience with AI-enabled productivity tools an advantage.</li><li>Excellent written and verbal English, with the ability to compose and edit error free materials.
</li><li>Arabic (spoken and written) is an advantage but not mandatory.</li></ul> 
Skills and Attributes<ul><li>Highly organized, with excellent attention to detail and the ability to manage multiple priorities calmly.</li><li>Confident and diplomatic and able to manage upwards.</li><li>Discreet with sound judgement in handling confidential and sensitive information.</li><li>Anticipate requirements and act on them, balancing detail with the wider context.</li><li>A strong communicator, both written and verbal.</li><li>Collaborative team player who supports colleagues and builds effective relationships across the organization.</li><li>Comfortable in a fast-moving environment, with occasional out-of-hours support.</li></ul></div>

Executive Assistant - Real Assets Department

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