document control specialist

<div>Job Description 
We are seeking a highly organised and efficient Document Controller to join our team in Dubai. You will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.<ul><li>
Manage and maintain project documents using the document management system</li><li>
Ensure all project documentation is properly filed, indexed, and easily retrievable</li><li>
Review incoming and outgoing documents for completeness and accuracy</li><li>
Coordinate document distribution to relevant project stakeholders</li><li>
Track document revisions and maintain version control</li><li>
Generate regular reports on document status and project progress</li><li>
Assist in the development and implementation of document control procedures</li><li>
Liaise with project teams to ensure timely submission and processing of documents</li><li>
Provide training and support to team members on document control processes</li><li>
Maintain confidentiality and security of sensitive project information</li></ul> 

Qualifications 
<ul><li>
Proficiency in document management system</li><li>
Minimum 8 years of experience.</li><li>
Strong computer skills, including Microsoft Office suite</li><li>
Excellent organizational and filing skills with a keen attention to detail</li><li>
Proven ability to manage time effectively and prioritise tasks</li><li>
Outstanding written and verbal communication skills in English</li><li>
Previous experience in document control, preferably in construction or engineering projects</li><li>
Experience with electronic document management systems</li><li>
Bachelor's degree in Business Administration, Information Management, or related field (preferred)</li><li>
Knowledge of construction or engineering project documentation processes</li><li>
Ability to work effectively in a fast-paced, deadline-driven environment</li><li>
Strong problem-solving skills and proactive approach to work</li></ul></div>

Document Controller

RA International

<div>
 
 We are currently seeking an experienced Document Controller to support our projects on a remote working basis. Candidates must have a reliable home office setup and a stable internet connection and should hold a valid residence visa. Occasional on-site visits may be required, subject to project needs and prior coordination.
 
 
 
 
 
 
 
 ROLES AND RESPONSIBILITIES:
 
 
 
 <ul>
 <li>
 Establish and maintain a structured document control system for all project phases (design, submittals, procurement, construction, commissioning, and handover).
 </li>
 <li>
 Receive, review, file, and classify project documents, including drawings, specifications, contracts, reports, correspondence, RFIs, submittals, and change orders.
 </li>
 <li>
 Ensure proper version control and timely distribution of updated documents to relevant stakeholders (clients, consultants, contractors, internal teams).
 </li>
 <li>
 Maintain document logs and tracking sheets to monitor submissions, approvals, revisions, and due dates.
 </li>
 <li>
 Coordinate with consultants, contractors, and internal teams to collect and archive required project documentation; manage document handover at project milestones.
 </li>
 <li>
 Ensure compliance with institutional guidelines for document retention, formatting, security, and access control.
 </li>
 <li>
 Conduct monthly review audits to ensure all records are accurate and up to date, maintaining the integrity and reliability of project documentation.
 </li>
 <li>
 Support audit preparations and respond to document retrieval requests from internal or external auditors.
 </li>
 <li>
 Archive completed project documents and ensured proper handover to facilities or operations teams.
 </li>
 <li>
 Lead efforts to establish, document, and continuously improve the document control processes; provide training and onboarding for new users.
 </li>
 <li>
 Perform additional tasks as assigned by the line manager or project management team.
 </li>
 </ul>
 
 
 
 
 
 
 Competencies Required:
 
 
 
 
 
 <ul>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management. Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 <li>
 Document control practices in engineering and construction environments.
 </li>
 <li>
 Being flexible and able to adjust to changing project requirements and environments.
 </li>
 <li>
 Skilled in using document management systems (e.g., SharePoint, Autodesk Construction Cloud) and MS Office applications.
 </li>
 <li>
 Understanding of project lifecycles and related documentation (design, construction, procurement, commissioning).
 </li>
 <li>
 Familiarity with filing systems and electronic document management software (e.g. SharePoint, eCMS, Projnet or equivalent).
 </li>
 <li>
 Knowledge of standards for document classification, version control, and archival procedures.
 </li>
 <li>
 Accuracy and consistency in record-keeping.
 </li>
 <li>
 Confidentiality and integrity in handling sensitive information.
 </li>
 <li>
 Effective communication and coordination with multidisciplinary teams.
 </li>
 <li>
 Commitment to deadlines and structured workflow management.
 </li>
 <li>
 Proactive problem-solving and system-thinking to improve documentation processes.
 </li>
 </ul>
 
 
 
 
 "At RA, we want to create an inclusive workplace, where we embrace differences and diversity. We are always keen to see applications from individuals with different cultural, academic and professional backgrounds&rdquo;
 
 
 
 
 
 If this describes you, then apply now, your next big adventure awaits!
 
 
 
 
 
 For immediate consideration email an updated resume to
 
 career@raints.com
 
 
 
 
 
 
 
 Deliver. Regardless.
 
 
</div>

Globecon construction LLC

Document Management &amp; Control<ul><li>Establish, maintain, and update the document control system for the construction site. Desert Construction</li><li>Receive, register, distribute, and track all incoming and outgoing documents (drawings, contracts, specifications, RFIs, submittals). Dubai Job Center</li><li>Ensure strict version control so the latest approved drawings/documents are used. Stonehaven</li><li>Prepare and maintain document registers, transmittals, logs, and distribution lists. Dubai Job Center</li></ul>Coordination<ul><li>Distribute updated documents to internal and external stakeholders (project team, consultants, contractors, authorities). Desert Construction</li><li>Liaise with project teams to ensure timely approvals and document submissions. CareersInGulf.com</li><li>Support submission of documents to government portals (e.g., DDA, DM portal) as required for approvals. Dubai Job Center</li></ul>System &amp; Reporting<ul><li>Use construction document management systems (e.g., Aconex, Procore, EDMS). Desert Construction</li><li>Archive records (digital and physical) for audits, retrieval, and handover. CareersInGulf.com</li><li>Generate periodic status reports on document control activities. Dubai Job Center</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthExperience:<ul><li>construction site DC: 3 years (Preferred)</li></ul>

Barracuda Technical Works LLC

We are seeking a meticulous and organized Document Controller / Procurement Assistant to support our project and procurement teams. The ideal candidate will ensure that all project documentation is properly managed, maintained, and accessible, while also assisting with procurement activities to support smooth project execution.Key Responsibilities:Document Control:<ul><li>Maintain and manage all project-related documents, including drawings, contracts, reports, correspondence, and permits.</li><li>Ensure all documents are properly filed, labeled, and easily retrievable.</li><li>Maintain a document control register and track document revisions and approvals.</li><li>Coordinate the issuance and distribution of project documents to relevant stakeholders.</li><li>Ensure compliance with company and client documentation standards.</li><li>Assist in archiving and record management for completed projects.</li></ul>Procurement Assistance:<ul><li>Assist in sourcing and procuring materials, equipment, and services required for projects.</li><li>Maintain procurement records, supplier databases, and purchase orders.</li><li>Coordinate with suppliers and vendors for quotations, delivery schedules, and payment follow-ups.</li><li>Support the procurement team in preparing reports and monitoring inventory levels.</li><li>Ensure compliance with company procurement policies and procedures.</li></ul>Qualifications and Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or related field preferred.</li><li>Proven experience in document control, procurement, or administrative support in a construction/contracting environment is an advantage.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and document management software.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Attention to detail and ability to maintain confidentiality.</li><li>Knowledge of procurement procedures and construction project documentation is a plus.</li></ul>Personal Attributes:<ul><li>Proactive, reliable, and able to work independently.</li><li>Team player with strong interpersonal skills.</li><li>Able to prioritize tasks and meet deadlines in a fast-paced environment.</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance (if applicable)</li><li>Opportunity to grow within the company</li></ul>Job Types: Full-time, Permanent

Document Controller / Procurement Assistant

Gardinia Contracting

<div>
 
 The Document Controller is responsible for managing, organizing, and maintaining company and project documentation to ensure accuracy, compliance, and accessibility for all stakeholders.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Maintain and manage all important documents for the company and projects.
 </li>
 <li>
 Ensure that all documents are properly filed, stored, and accessible when needed.
 </li>
 <li>
 Control issuance, distribution, and receipt of all project-related documents (drawings, specifications, contracts, correspondence, etc.).
 </li>
 <li>
 Prepare and update document registers, logs, and trackers.
 </li>
 <li>
 Ensure that document numbering, revision control, and formatting are followed according to company/project standards.
 </li>
 <li>
 Review documents for accuracy and completeness before distributing.
 </li>
 <li>
 Coordinate with internal teams, contractors, and consultants for document submissions and approvals.
 </li>
 <li>
 Archive and maintain historical records of documentation for future reference.
 </li>
 <li>
 Generate reports on document status and communicate to the relevant stakeholders.
 </li>
 <li>
 Maintain confidentiality and security of sensitive documentation.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree / Diploma in Administration, Engineering, or a related field.
 </li>
 <li>
 Proven experience as a Document Controller, preferably in construction, engineering, or manufacturing industry.
 </li>
 </ul>
 
 
</div>

Xad Technologies

<div>
 
 Job Description: Document Controller (Civil Projects)
 
 
 
 
 Company:
 
 XAD Technologies
 
 
 
 Location:
 
 UAE
 
 
 
 Joining:
 
 Immediate
 
 
 
 Salary:
 
 AED 4,000&ndash;5,000
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage, organize, and control all civil project documents and drawings
 </li>
 <li>
 Maintain proper document numbering, version control, and filing systems
 </li>
 <li>
 Coordinate with engineers, consultants, and site teams for document flow
 </li>
 <li>
 Ensure timely submission and retrieval of drawings, RFIs, MIRs, and reports
 </li>
 <li>
 Track approvals, revisions, and distribution of documents
 </li>
 <li>
 Maintain document registers and project records as per company SOPs
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Diploma or Bachelors degree (Civil Engineering preferred)
 </li>
 <li>
 Proven experience as a Document Controller in civil construction projects
 </li>
 <li>
 Proficient in MS Office and document management systems
 </li>
 <li>
 Ability to read and understand civil drawings and technical documents
 </li>
 <li>
 Immediate joiner preferred
 
 </li>
 </ul>
</div>

Document controller (Civil construction experience)

Al Khayyat Investments (AKI)

<div>
 
 
 JOB PURPOSE:
 
 
 
 GCL is looking to hire a Document Controller who will be responsible for managing, organizing, and controlling all project-related documents and records to ensure compliance with company and project requirements. The Document Controller supports project teams by maintaining accurate documentation for approvals, revisions, and audits, ensuring effective communication and document flow across all stakeholders.
 
 
 
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 <ul>
 <li>
 Receive, register, and distribute all incoming and outgoing project documents.
 </li>
 <li>
 Maintain and update document control systems, including electronic and physical filing systems.
 </li>
 <li>
 Ensure all documents are properly formatted, version-controlled, and meet company and project standards.
 </li>
 <li>
 Track document revisions, approvals, and submissions in accordance with project timelines.
 </li>
 <li>
 Coordinate with internal teams, consultants, and contractors for document submissions, reviews, and approvals.
 </li>
 <li>
 Prepare and maintain logs and reports on document status, distribution, and outstanding actions.
 </li>
 <li>
 Assist in internal and external audits, ensuring compliance with company procedures and quality standards.
 </li>
 <li>
 Manage document archiving, retrieval, and security to ensure data integrity and confidentiality.
 </li>
 <li>
 Support project close-out documentation and handover requirements.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE &amp; QUALIFICATION:
 
 
 <ul>
 <li>
 
 Minimum Qualification:
 
 Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.
 </li>
 <li>
 
 Minimum Experience:
 
 3&ndash;5 years of experience as a Document Controller, preferably in the construction, engineering, or architectural industry.
 </li>
 </ul>
 
 
 
 
 
 SKILLS, KNOWLEDGE &amp; ABILITIES:
 
 
 <ul>
 <li>
 
 Job Specific:
 
 </li>
 <li>
 Proficiency in document management systems and software (e.g., Aconex, SharePoint, or similar).
 </li>
 <li>
 Strong understanding of document control processes, project documentation standards, and version control.
 </li>
 <li>
 Ability to handle confidential and sensitive information securely.
 </li>
 <li>
 Familiarity with project documentation requirements in design and construction environments.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Generic Skills:
 
 </li>
 <li>
 Excellent organizational and time management abilities.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Effective communication and interpersonal skills for coordination across departments.
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines.
 </li>
 </ul>
</div>

Explore 1790+ Document control specialist in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

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