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document control specialist

Khazna Data Centers

<div>
 
 
 JOB DESCRIPTION
 
 
 
 Responsible for maintaining organized and up to date documents while developing and implementing processes related to document control and management. Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence. Also, ensure compliance with Khazna&rsquo;s procedures and policies, as well as legal and contractual requirements.&nbsp;&nbsp;
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 
 
 
 
 Documentation Control&nbsp;
 
 &nbsp;
 
 
 
 
 
 Maintain accurate and up-to-date document control systems and records and ensure all documents are properly reviewed, approved, distributed to relevant parties, stored, archived and retrievable.&nbsp;
 
 
 
 
 
 Collaborate with other team members to ensure timely and accurate documentation.&nbsp;
 
 
 
 
 
 Raise and receive ERP PR and track, transmit, and accurately file electronic documents, drawings, and correspondence.&nbsp;
 
 
 
 
 
 Establish document control goals, specifications and KPI&rsquo;s&nbsp;
 
 
 
 
 
 Maintain healthy work relationships with specialists, vendors, and clients, solve any conflicts that may arise and minimize potential risks. &nbsp;Ensure deliverables conform to quality, time and budgetary stipulations.&nbsp;
 
 
 
 
 
 Create and update project deliverable registries and maintain quality assurance on all outgoing deliverables.&nbsp;
 
 
 
 
 
 Actively manage project documentation in particular contracts, finances and handing over documents; to ensure that all are available, tracked and saved to designated folders.&nbsp;
 
 
 
 
 
 Create and maintain project-specific file transfer protocol sites and assign and track project document numbers and revisions.&nbsp;
 
 
 
 
 
 Coordinate multi-office and work-sharing information in a timely manner and implement efficient workflow process, monitor daily activity, and implement modifications.&nbsp;
 
 
 
 
 
 Collaborate with Khazna team members to coordinate the control and distribution of documents.&nbsp;
 
 
 
 
 
 Be familiar with all phases of the Khazna projects including construction, closeout and transitioning to operations and continuously enhance understanding of Khazna&rsquo;s internal procedures and capabilities.&nbsp;
 
 
 
 
 
 Ensure that the documentation is trusted by end users and that it contains up-to-date, reliable, checked and formally approved information.&nbsp;&nbsp;
 
 
 
 
 
 Develop and maintain a comprehensive filing system and computer database for all documents to be retained in the system and support operations controls, reporting, estimating, planning, document control, project administration, and other support functions.&nbsp;
 
 
 
 
 
 Document and maintain records of current / future data centers, decisions, monthly reports, schedules, budgets, cost tracking reports, and other pertinent records.&nbsp;
 
 
 
 
 
 Analyse and implement best practices based on experience.&nbsp;
 
 
 
 
 
 Provide content for benchmark figures and decision documents and prepare ad-hoc reports on projects as needed.&nbsp;
 
 
 
 
 
 Skilful in communicating difficult/sensitive information tactfully.&nbsp;&nbsp;
 
 
 
 
 
 Any other duties as required by Management.&nbsp;
 
 
 
 
 
 Familiarization and Knowledgeable in Document Control Systems such as Aconex, SharePoint, Asite and Viewpoint.&nbsp;
 
 
 
 
 
 TOF document preparation and process assistance to TOF specialist or PM&nbsp;
 
 
 
 
 
 Transition document and process assistance (to PM)&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Policies, Systems, Processes &amp; Procedures&nbsp;
 
 &nbsp;
 
 
 
 
 
 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Continuous Improvement&nbsp;
 
 &nbsp;
 
 
 
 
 
 Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement, and cost reduction.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Reporting&nbsp;
 
 &nbsp;
 
 
 
 
 
 Prepare sectional statements and reports timely and accurately to meet Khazna and department requirements, policies, and quality standards.&nbsp;&nbsp;
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Minimum Qualifications:
 
 &nbsp;
 
 
 
 
 
 Degree in Business, IT, Admin, or relevant field.&nbsp;
 
 
 
 
 
 
 Minimum Experience:
 
 &nbsp;
 
 
 
 
 
 5+ years of work experience of which 2-3 years project / data center experience is preferred
 
 
 
 
 
 
 Job-Specific Skills (Generic / Technical):
 
 &nbsp;
 
 
 
 
 
 Proficient in DMS and other operating computer programs like Microsoft Office, DocuSign or similar, Aconex and other project software.&nbsp;
 
 
 
 
 
 Should be adept in identifying document bottlenecks or risk issues combined with a mindset to resolve them under the guidance / consent of Senior Management.&nbsp;
 
 
 
 
 
 Excellent verbal and written communication skills with analytical ability to extract information and know where information is retained.&nbsp;
 
 
 
 
 
 Problem-solving abilities with strong interpersonal skills, critical thinking and extremely resourceful&nbsp;&nbsp;
 
 
 
 
 
 Ability to work independently with minimal managerial supervision, self-start and motivated.&nbsp;&nbsp;
 
 
 
 
 
 Provide leadership on document management, document control, routing mechanisms and other document processes.&nbsp;
 
 
 
 
 
 Organization skills and detail oriented&nbsp;&nbsp;
 
</div>

Document Controller

Pro Dynamic Group

Experience
5 to 10 years
Qualification Level
Graduate; Engineering Graduates/PG
Job Function
Administration / Commercial Operationsbr&gt; 
Skillset
Document control, records keeping
Bachelor s degree in Engineering, Administration, or equivalent. Minimum of 5 to 10 years of UAE experience in the Construction industry. Manage and control all project documents, drawings, and correspondence. Ensure document control procedures are followed and maintained accurately. Facilitate document distribution and filing systems. Coordinate with project teams to ensure timely document submission and retrieval. Maintain confidentiality and security of project documents.

Documents Controller

Arab Contractors (Dubai) LLC

<h4>1. Document Management System (DMS) Administration</h4><ul><li>System Ownership: Administer and maintain the Electronic Document Management System (EDMS), which may include platforms like Aconex, SharePoint, or a proprietary internal system.</li><li>Setup & Configuration: Configure and manage the document control structure, including folder directories, user access rights, permission levels, and metadata fields within the EDMS.</li><li>Master Registers: Create, maintain, and update comprehensive Document Registers (Master Document Register - MDR) and correspondence logs for all technical, commercial, and administrative documents.</li></ul><h4>2. Document Processing and Control</h4><ul><li>Receipt & Logging: Receive, log, and register all incoming and outgoing project documents, drawings, specifications, submittals, RFIs (Requests for Information), and correspondence.</li><li>Version & Revision Control: Enforce strict version and revision control procedures. Ensure all project team members are working with the latest approved documents and that obsolete versions are clearly identified and removed from circulation.</li><li>Transmittals: Prepare, issue, and track official Transmittals and submission packages to clients, consultants, subcontractors, and vendors, ensuring compliance with the project Distribution Matrix.</li><li>Numbering: Ensure all documents adhere to the project-specific document numbering, coding, and naming conventions.</li></ul><h4>3. Flow Coordination and Quality Assurance (QA/QC)</h4><ul><li>Distribution: Timely distribution of documents to the correct internal and external stakeholders based on the approved Distribution Matrix.</li><li>Workflow Tracking: Monitor and track the review and approval cycle of all project submittals, RFIs, and drawings, escalating any impending or overdue approvals to the relevant Project Manager or Engineer.</li><li>Quality Check: Perform quality checks on documents for completeness, correct format, proper metadata tagging, legibility, and compliance with the Document Control Procedure before final issuance or upload.</li><li>Coordination: Act as the central point of contact for all document control queries and liaise effectively with the Technical, Engineering, QA/QC, and Procurement departments.</li></ul><h4>4. Archiving and Handover</h4><ul><li>Retrieval: Efficiently retrieve project documents and information as requested by the Project Management Team for audits, reports, or daily operations.</li><li>Project Closeout: Support the compilation and submission of final project documentation, including As-Built Drawings, Operation & Maintenance (O&M) Manuals, and Handover Dossiers/Data Books.</li><li>Archiving: Manage the final archiving of all project documentation (hard copy and electronic) in a secure and organized manner as per company and client retention policies.</li></ul>

TAMIMI CONSULTING FZC

Roles and ResponsibilitiesWe are seeking a meticulous and organized Document Controller to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.Key Responsibilities:<ul><li>Maintain and organize physical and digital records related to company formation, accounting, and client services.</li><li>Ensure all documents are filed according to internal procedures and regulatory requirements.</li><li>Track document versions and ensure timely updates and archiving.</li><li>Coordinate with internal departments to collect, verify, and distribute documents.</li><li>Support compliance and audit processes by providing accurate documentation.</li><li>Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).</li><li>Assist in preparing client files for submission to government authorities and regulatory bodies.</li><li>Monitor document workflows and ensure timely approvals and sign-offs.</li><li>Train staff on document control procedures and best practices.</li></ul>Desired Candidate Profile<ul><li>Fluent in English (spoken and written)</li><li>Proven experience as a Document Controller, preferably in corporate services, accounting, or legal environments.</li><li>Familiarity with UAE regulatory documentation and company formation processes is a plus.</li><li>Strong organizational and time management skills.</li><li>Proficiency in document management systems and Microsoft Office Suite.</li><li>Attention to detail and commitment to confidentiality.</li><li>Excellent communication skills in English; Turkish or Arabic is a plus.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentPay: AED1.00 - AED2.00 per month

Parsons

Job Description
Document Controller - Parsons Corporation - Dubai, UAEbr&gt;

Key Responsibilities
<ul>
<li>Implement document and data management systems to control the flow of project information</li>
<li>Track, register, and monitor all incoming and outgoing documentation using EDMS or ACONEX</li>
<li>Ensure document numbering, approvals, and revision procedures comply with project requirements</li>
<li>Maintain updated logs, transmittals, and reports for all design and construction documentation</li>
<li>Expedite review and approval processes for internal and external correspondence</li>
<li>Coordinate with engineers, contractors, and clients to ensure timely exchange of information</li>
<li>Manage archival and retrieval of documents at project completion in accordance with retention policies</li>
<li>Maintain confidentiality and integrity of controlled documents at all times</li>
<li>Train and support junior document control staff to ensure consistent workflow</li>
<li>Assist with presentations, reports, and digital document layouts when required</li>
</ul>
Skills Set
<ul>
<li>Electronic Document Management Systems (EDMS)</li>
<li>ACONEX and EPFM platforms</li>
<li>Document tracking, revision control, and reporting</li>
<li>Project documentation procedures for construction and infrastructure</li>
<li>File organization, archiving, and retrieval systems</li>
<li>Communication and stakeholder coordination</li>
<li>Quality and compliance documentation</li>
<li>Presentation and digital documentation design</li>
</ul>
Why Join Us
<ul>
<li>Join a global leader delivering iconic infrastructure projects in Dubai</li>
<li>Work with advanced document management technologies and systems</li>
<li>Be part of a collaborative environment with strong mentorship and growth opportunities</li>
<li>Competitive salary and comprehensive benefits within a performance-driven culture</li>
</ul>

Helix Consultant Studio

Location: Dubai, UAE Industry: ConstructionWe are looking for 2 Document Controllers to manage and maintain project documentation efficiently.Requirements:<ul><li>3&ndash;5 years of experience in a similar role</li><li>Knowledge of document control procedures in construction projects</li><li>Strong organizational and communication skills</li></ul>Salary: CompetitiveJob Type: Full-timePay: From AED1.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Document Controller: 3 years (Required)</li></ul>

Role Summary Parsons Corporation is seeking a Document Controller to join its Dubai operations. The role involves coordinating and managing the flow of project documentation across engineering, construction, and operational teams, ensuring compliance with established procedures, and supporting project success through effective document control systems. Job Details Location: United Arab Emirates City: Dubai Industry: Construction / Skilled Trades Function: Documentation / Technical Writing Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do * Coordinate document flow between engineering, construction, operations, and suppliers * Process project documents through all steps in accordance with procedures and approval requirements * Manage and maintain electronic document management systems (EDMS) and data distribution systems * Register, track, scan, and monitor documents using standard document control programs * Produce reports, logs, and transmittals as required * Expedite document reviews, approvals, and releases * Provide guidance and assistance to junior document control staff on procedures * Maintain organized records of all project documentation * Support project teams with clerical and administrative document-related tasks * Contribute to team performance by meeting deadlines and ensuring accuracy Ideal Profile * Bachelor s degree or Diploma in any discipline (UAE attestation required) * 4+ years of relevant work experience, including at least 3 years in document control * Proficiency in Aconex and MS Office (Word, Excel, PowerPoint) * Strong knowledge of electronic document management systems (EDMS) * Good organizational, communication, and interpersonal skills * Ability to work under pressure and meet strict deadlines Desired Skills * Valid UAE driving license is an advantage

Document Controller Dubai, UAE

Explore 3959+ Document control specialist in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

3959 document control specialist jobs IN Dubai United Arab Emirates

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Document Controller Dubai, UAE