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document controller

Uptown Technical Services

Job Title: Document Controller (Contracting)Department: Projects / Document Control ReportsTo: Project Manager / QAQC Manager / Operations ManagerJob SummaryThe Document Controller is responsible for managing, organizing, tracking, and controlling all project documentation in a contracting environment, ensuring all drawings, submittals, correspondences, approvals, and records are properly filed, updated, and distributed to the relevant stakeholders in a timely and accurate manner.Key Responsibilities1) Document Control &amp; FilingMaintain a structured filing system for all project documents (soft &amp; hard copies).Control and register incoming and outgoing documents (letters, emails, transmittals, RFIs, etc.).Ensure all documents are properly numbered, dated, and issued with correct revision status.2) Drawings &amp; RevisionsReceive, log, distribute, and archive all drawings (IFC, shop drawings, as-built).Track drawing revisions and ensure site teams are using the latest approved drawings.Maintain updated drawing registers and revision logs.3) Submittals &amp; ApprovalsPrepare and track all material submittals (MIR), method statements, and shop drawings.Follow up with consultants/clients for approvals and return comments.Maintain submittal logs and ensure compliance with project timelines.4) Project CorrespondencePrepare transmittals for submission to consultant/client.Issue and maintain registers for:LettersRFIsNCRsSite instructionsMinutes of meetingsDaily reports5) Coordination &amp; DistributionDistribute approved documents to site engineers, supervisors, subcontractors, and procurement teams.Coordinate with all departments (QA/QC, HSE, Procurement, Planning) for document updates.6) Closeout DocumentationAssist in compiling project handover documents including:As-built drawingsO&amp;M manualsWarrantiesTest reportsCertificatesEnsure proper final archiving for DLP/warranty period records.Required Skills &amp; QualificationsMinimum 4 years experience as Document Controller in a Contracting / Construction company.Strong knowledge of construction document types:Shop drawings, RFIs, MIRs, WIRs, NCRs, As-builts, O&amp;M manualsProficient in:MS Office (Excel, Word, Outlook)PDF editing toolsDocument management systems (Aconex, Procore, SharePoint, etc.) is a plusExcellent organization and time management skills.Strong communication skills (English required; Arabic is a plus).Ability to work under pressure and manage multiple projects/documents.Preferred (Bonus) ExperienceExperience in UAE construction environment.Knowledge of ISO-based filing and QA/QC documentation.Familiarity with consultant/client submission workflowJob Type: Full-timeApplication Question(s):<ul><li>Nationality </li><li>Years of experience in Contracting Companies ? </li><li>Describe your capabilities (briefly) </li><li>Expected Salary </li><li>Are you available to join immediately ?</li></ul>

Document Controller

Brilliant Investment

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li></ul><ul><li>Implement standardized document control procedures across all departments.</li></ul><ul><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li></ul><ul><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li></ul><ul><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li></ul><ul><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li></ul><ul><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li></ul><ul><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li></ul><ul><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li></ul><ul><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li></ul><ul><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li></ul><ul><li>Verify completeness, accuracy, formatting, and approval status before document release.</li></ul><ul><li>Support internal and external audits by providing structured and traceable documentation.</li></ul><ul><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li></ul><ul><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li></ul><ul><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li></ul><ul><li>Support tendering, procurement, contract administration, and HR documentation.</li></ul><ul><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li></ul><ul><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li></ul><ul><li>Strong knowledge of corporate and project document control systems.</li></ul><ul><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li></ul><ul><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li></ul><ul><li>Excellent organizational ability, accuracy, and attention to detail.</li></ul><ul><li>Strong communication, coordination, and confidentiality handling skills.</li></ul><ul><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Job Type: Full-time

Sharafi Group Investments

Job Title: HR Assistant (with Audit Management Experience Job Type: Full-time Reports to: DC Manager Experience Required: Minimum 2 years in HR, with strong experience in audit managementJob Summary:We are seeking a proactive and detail-oriented HR Assistant with at least 2 years of HR experience and a strong background in HR audit management. The successful candidate will play a vital role in supporting day-to-day HR operations while ensuring compliance with internal policies and external regulations through effective audit preparation and documentation.Key Responsibilities:HR Operations Support<ul><li>Assist with recruitment processes including job postings, screening, and onboarding documentation</li><li>Maintain accurate and up-to-date employee records (both physical and digital)</li><li>Support payroll processing by providing timely and accurate employee data</li><li>Administer employee benefits and maintain related documentation</li><li>Handle employee queries regarding HR policies, procedures, and systems</li></ul>Audit &amp; Compliance Management<ul><li>Manage and organize HR documentation in preparation for internal and external audits</li><li>Ensure HR files and databases are audit-ready and compliant with labor laws and company policies</li><li>Work closely with internal auditors and external agencies during audits</li><li>Identify gaps or risks in documentation and propose corrective actions</li><li>Track compliance deadlines and ensure timely completion of required HR audits and reports</li></ul>Policy &amp; Process Improvement<ul><li>Assist in updating and implementing HR policies and procedures</li><li>Support continuous improvement initiatives in HR operations and compliance workflows</li><li>Maintain confidentiality and ensure the security of all HR data</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>Minimum 2 years of experience in a Human Resources role</li><li>Demonstrated experience in HR audits and compliance management</li><li>Strong understanding of HR best practices and local labor laws</li><li>Proficiency in HRIS systems and Microsoft Office Suite</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li><li>High level of integrity and discretion when handling confidential information</li></ul>Preferred Qualifications:<ul><li>Certification in HR (e.g., PHR, SHRM-CP) is a plus</li><li>Experience with ISO, SOC, or other regulatory audit frameworks</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
This opportunity is part of AECOM&rsquo;s Fursa Program and open exclusively to UAE Nationals holding a 
valid family book.<ul><li>
Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record-keeping procedures.</li><li>
Correlate and organize information relating to projects and proposal records.</li><li>
Type, copy, distribute, and file project correspondence and meeting minutes.</li><li>
Assist in preparing meeting minutes with project managers and directors.</li><li>
Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.</li><li>
Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.</li><li>
Prepare transmittals for engineering documents and requisitions.</li><li>
Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.</li><li>
Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.</li><li>
Support office administration duties including maintenance requests and materials orders.</li></ul> 

Qualifications 
Minimum Qualifications:<ul><li>
Degree preferred but not essential; relevant certifications in document control are an advantage.</li></ul>
Experience:<ul><li>
Minimum 5 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.</li><li>
Proven experience with Aconex on large-scale building, or commercial projects is essential.</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Document Controller (إماراتيين (خلاصة القيد

ALDAR

<div>
 
 
 Join Aldar Retail Management &ndash; Where Talent Meets Opportunity!
 
 
 
 
 
 
 At
 
 Aldar Retail Management
 
 , we&rsquo;re shaping the future of retail across the UAE. From managing vibrant F&amp;B destinations to delivering world-class shopping experiences, we&rsquo;re redefining how communities connect, shop, and thrive.
 
 
 Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you&rsquo;re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region&rsquo;s leading retail environments,
 
 this is your opportunity to be part of something extraordinary.
 
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 
 To support the
 
 Retail Design &amp; Delivery
 
 department with all related administration and document control functions and ensure the smooth-running of daily operations of the retail design and delivery department.
 
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Undertake all requested functions related to reporting, tracking of information &amp; drawings, archiving, maintain document registers, and document control.
 </li>
 <li>
 Coordinate day to day office activities and operations to secure efficiency and compliance to company policies.
 </li>
 <li>
 Preparation and update of all reports and trackers.
 </li>
 <li>
 Input information provided by the client into the appropriate reports and trackers.
 </li>
 <li>
 Extract data and produce summary reports from the associated trackers.
 </li>
 <li>
 Track information reporting and follow up internally to ensure the response time of the team is within to acceptable time frame
 </li>
 <li>
 Contact clients/tenants to schedule meeting
 </li>
 <li>
 Prepare minutes of the meeting when requested
 </li>
 <li>
 Submit timely reports and prepare presentations/proposals as assigned.
 </li>
 <li>
 Issue trackers and reports to the client.
 </li>
 <li>
 Issue project documentation and drawings as requested.
 </li>
 <li>
 Prepare invoices as requested.
 </li>
 <li>
 Follow up on outstanding invoices and track invoices and payments.
 </li>
 <li>
 Responsible for filling system accuracy and maintain internal database and filing systems.
 </li>
 <li>
 Prepares letters and forms upon requests.
 </li>
 <li>
 Ensure compliance with documentation naming protocol.
 </li>
 <li>
 Ensure back up of all pertinent information.
 </li>
 <li>
 Upload documents and drawings onto the client&rsquo;s external platforms as required.
 </li>
 <li>
 Assist colleagues whenever necessary.
 </li>
 <li>
 Perform other related duties or assignments as required &amp; directed.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 
 
 
 Education:
 
 
 
 High School Certificate or Equivalent
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 3 years&rsquo; experience in document control or administrative role with proven experience as an Administrator, Administrative Assistant, or relevant role.
 
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Proficient in Microsoft Office
 </li>
 <li>
 Proficient in Excel, word &amp; power point
 </li>
 <li>
 Excellent Communication
 </li>
 <li>
 Self- motivated
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Problem-solving attitude with an eye for detail
 </li>
 <li>
 Understanding of construction drawings an advantage
 </li>
 </ul>
 
 
</div>

Document Controller - Aldar Retail Management

ANONYMOUSLY

Quantity Surveying &amp; Commercial Management<ul><li>Prepare, review, and manage BOQs, cost estimates, and tender documents for FM contracts.</li><li>Monitor project budgets, track costs, and prepare monthly cost reports.</li><li>Evaluate contractor quotations and negotiate pricing where required.</li><li>Prepare and assess variation orders, claims, and payment certificates.</li><li>Ensure compliance with contractual terms and conditions.</li><li>Assist in procurement and subcontractor evaluation processes.</li><li>Support management with financial forecasting and cost analysis.</li></ul>Document Control<ul><li>Maintain and manage all project-related documentation, including contracts, drawings, reports, and correspondence.</li><li>Ensure proper version control and document tracking systems are implemented.</li><li>Coordinate submission and approval of technical documents.</li><li>Maintain organized digital and physical filing systems.</li><li>Ensure compliance with internal policies and audit requirements.</li><li>Liaise with operations and maintenance teams to ensure accurate documentation of assets and service records.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Quantity Surveying, Civil Engineering, or related field.</li><li>Minimum 5 years&rsquo; experience in Quantity Surveying, preferably within Facilities Management or maintenance projects.</li><li>Strong understanding of contract administration and cost control.</li><li>Experience in document control systems and processes.</li><li>Proficient in MS Office and cost management software.</li><li>Knowledge of UAE FM industry practices is preferred.</li><li>Strong analytical, organizational, and communication skills.</li></ul>Job Types: Full-time, PermanentPay: Up to AED6,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your visa status?</li><li>What is your current &amp; expected salary?</li></ul>

Quantity Surveyor / Document Control (Facilities Management)

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognized with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). 
Our Abu Dhabi office is currently seeking a proactive and detail-oriented Credit Controller to join our team and support our operational and administrative functions. 
Role Overview: 
As a Credit Controller, you will be responsible for managing the company&rsquo;s debtor ledger and ensuring the timely collection of outstanding invoices. This role is critical to maintaining healthy cash flow and involves proactive communication with clients to resolve payment issues while preserving strong business relationships. You will also support credit risk assessment and collaborate closely with internal teams to resolve payment-related queries.
<div>
Main Responsibilities (include but not limited to): 
<ul><li>Monitor and manage the accounts receivable ledger to ensure timely collection of outstanding debts.</li><li>Proactively contact clients via phone, email, or written correspondence regarding overdue payments.</li><li>Resolve payment issues and disputes efficiently while maintaining positive client relationships.</li><li>Maintain accurate and up-to-date records of collection activities and customer communications.</li><li>Prepare and distribute regular reports on debtor balances and overdue accounts to management.</li><li>Escalate problematic accounts to the appropriate internal stakeholders when necessary.</li><li>Assist in evaluating the creditworthiness of new and existing customers by conducting credit checks and recommending suitable credit limits.</li><li>Collaborate with the accounts and sales teams to resolve issues impacting timely payments.</li></ul></div> 

Skills and Qualifications
<div>
Essential: 
<ul><li>Proven experience in a credit control or accounts receivable role.</li><li>Strong communication, negotiation, and interpersonal skills.</li><li>High attention to detail and accuracy in financial record-keeping.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Proficiency in Microsoft Office, particularly Excel.</li><li>Familiarity with credit control procedures and relevant legal requirements.</li></ul></div>
<div>
Desirable: 
<ul><li>Experience using accounting software such as Sage and Credit Hound.</li><li>Background in working with global clients and in high-volume, fast-paced environments</li></ul></div> 
Why Join Us?

This is an exciting opportunity for an experienced Credit Controller to showcase their skills in a dynamic and supportive environment. At Fulkrum, you will play a vital role in ensuring operational continuity and legal compliance in one of our key global regions.

We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum&rsquo;s continued growth is a testament to our commitment to excellence and innovation. Our team enjoys regular recognition initiatives, a social budget, and a refer-a-friend scheme.

Join us and contribute to our mission while growing your own career in a high-performance culture.

Apply now and become a valued part of the Fulkrum team</div>

Credit Controller

Explore 108+ Document controller in Abu Dhabi Jobs In Abu Dhabi this February. Find roles across top companies and apply now to boost your career.

108 document controller jobs In Abu Dhabi Jobs In Abu Dhabi

Document Controller

Document Controller

Document Controller

Document Controller (إماراتيين (خلاصة القيد

Document Controller - Aldar Retail Management

Quantity Surveyor / Document Control (Facilities Management)

Credit Controller