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document controller

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We build and upgrade mission-critical environments for global clients&mdash;always prioritising precision, performance, and speed.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Data Center Solutions
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

Document Controller

Mirage

<div>
 
 
 Job Title:
 
 DOCUMENT CONTROLLER
 
 
 
 Based at:
 
 Site Office, Abu Dhabi/ Dubai
 
 
 
 Reports to:
 
 Resident Engineer
 
 
 
 
 
 
 Main Tasks and Job Description:
 
 
 <ul>
 <li>
 Receive, maintain and register all incoming correspondence, outgoing correspondence, submittals, drawings and project related documents in the respective registers
 </li>
 <li>
 Maintain and update all project logs and provide the required information for preparation of reports
 </li>
 <li>
 Maintain project filing system as per the Project requirements and implement an effective document filing and retrieval system
 </li>
 <li>
 Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals etc., dispatch, circulate and filing
 </li>
 <li>
 Assist in the preparation of all project minutes of meetings, dispatch, circulate and filing
 </li>
 <li>
 Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status
 </li>
 <li>
 Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals
 </li>
 <li>
 Liaise with site supervision staff and collate data to assist in the preparation of all reports
 </li>
 <li>
 Assist in the preparation of all project related QA documents, maintain, update logs and provide the required information for the preparation of reports
 </li>
 <li>
 Receive, maintain and log all project related electronic mail and documents
 </li>
 <li>
 Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices
 </li>
 <li>
 Maintain log and update &ldquo;Record Copy&rdquo; and &ldquo;Coordination Copy&rdquo; of all project related contract documents, &ldquo;construction issue&rdquo; drawings, specification, documents, submittals etc.
 </li>
 <li>
 Prepare copies and return back to Contractor &amp; Client all submittals reviewed and returned
 </li>
 <li>
 Affix the necessary stamp on the &ldquo;Record Copy&rdquo; and &ldquo;Coordination Copy&rdquo; and file accordingly to all submittals reviewed and returned
 </li>
 <li>
 File all submittals according to the PQP filing system
 </li>
 <li>
 Label all files according to the PQP filing system
 </li>
 <li>
 Prepare weekly/monthly reports on all the outstanding submittals and forward to RE/Project Team
 </li>
 <li>
 Maintain backup soft copies of the project documentation on daily/weekly/monthly basis
 </li>
 <li>
 Identify potential safety concerns within the site office and inform RE/Site HSE
 </li>
 <li>
 At project close-out complete the archiving / e-archiving of all documents and maintain such records
 </li>
 <li>
 Liaise with the SOD issues related to staff time sheets, project specific stamps, letter heads, staff leave applications and various administrative activities related to the site staff in conjunction with the RE
 </li>
 </ul>
 
 
 
 
 
 Side Tasks:
 
 
 <ul>
 <li>
 Assist RE in the day to day administrative duties to ensure compliance with the quality management systems, procedures and project quality plan
 </li>
 <li>
 Assist/support the site team and the respective RE with the implementation of quality management systems
 </li>
 <li>
 Assist the site team in the external and internal audits to ensure the effective implementation of quality management systems/HSE management systems and work with the site team for resolution of non-conformance issues and maintain registers
 </li>
 <li>
 Liaise with the project supervision team, coordinate and resolve any issues pertaining to Document Control
 </li>
 <li>
 Liaise with Client&rsquo;s Secretary for any changes in staff, e-mail addresses, fax numbers, telephone numbers etc. and update records accordingly
 </li>
 <li>
 Liaise with the Client&rsquo;s Secretary to ensure prompt delivery of any project specific documents, correspondence etc.
 </li>
 <li>
 Maintain a comprehensive project communication and document control system in compliance with the quality management systems, procedures and project quality plan
 </li>
 <li>
 Provide administrative support to the RE in the effective functioning of the project site office
 </li>
 <li>
 Identify any particular safety issues within the site office and bring to notice of the Site HSE/RE
 </li>
 </ul>
</div>

. Document Management<ul><li>Maintain and control all fit-out project documents including architectural drawings, shop drawings, MEP layouts, material submittals, method statements, and specifications.</li><li>Implement document control procedures to ensure proper logging, tracking, filing, and archiving of documents.</li><li>Ensure strict version control so that only approved and latest revisions are issued to site teams.</li><li>Receive, register, scan, and index incoming and outgoing documents (hard copy and electronic).</li><li>Maintain document registers, transmittals, logs, and databases in line with project requirements.</li></ul>2. Distribution &amp; Coordination<ul><li>Ensure timely distribution of drawings, submittals, RFIs, mock-up approvals, and technical documents to site engineers, subcontractors, and consultants.</li><li>Coordinate with project managers, site engineers, consultants, suppliers, and subcontractors regarding document revisions, comments, and approvals.</li><li>Follow up on outstanding submittals, approvals, and consultant responses to prevent site delays.</li><li>Maintain continuous coordination with the site team to ensure correct documents are used during execution.</li></ul>3. Quality &amp; Compliance<ul><li>Ensure all project documentation complies with ISO standards, company procedures, and client requirements.</li><li>Verify documents for accuracy, completeness, proper formatting, and correct reference before issuance.</li><li>Ensure obsolete or superseded documents are withdrawn from site circulation.</li><li>Support internal and external audits by maintaining organized, traceable, and updated records.</li></ul>4. Reporting &amp; Tracking<ul><li>Prepare and maintain daily, weekly, and monthly document control reports.</li><li>Track submission schedules, approval timelines, and revision histories.</li><li>Monitor document workflow status and report potential delays or risks to the Project Manager.</li></ul>5. Administrative &amp; Site Support<ul><li>Assist in preparing reports, presentations, and meeting minutes as required by the project team.</li><li>Support procurement, material approvals, and subcontract documentation processes.</li><li>Manage and update digital document management systems such as Aconex, Procore, SharePoint, or similar platforms.</li><li>Maintain proper filing of handover documents, O&amp;M manuals, warranties, and as-built drawings</li></ul>Job Type: Full-time

<div>
 
 Job Description
 
 
 
 With more than 14000 people around the globe, GHD is one of the world&rsquo;s leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.
 
 
 If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you&rsquo;ll find that here at GHD.
 
 
 We're looking for a
 
 Document Controller
 
 to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.
 
 
 This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Control design documentation for the project/department
 </li>
 <li>
 Maintain up to date records of financial status of projects
 </li>
 <li>
 Assist in the control of other documentation types as directed.
 </li>
 <li>
 Liaise with project/department staff, to achieve efficient data transmission, appropriate process alignment and a high standard of service deliver
 </li>
 <li>
 Provide support to staff in the Project Management Group and others, as required.
 </li>
 <li>
 All clerical and administrative duties such as typing, transmittals, registering correspondence,
 </li>
 <li>
 updating quality records, filing, binding, scanning, copying etc required of the role.
 </li>
 <li>
 Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented.
 </li>
 <li>
 Through a process of training and self-learning, become familiar with GHDs document and job management systems.
 </li>
 <li>
 Provide a full document control support role including daily tasks such as: &ndash; Expedite the review and approval of documentation including engineering documents and drawings and vendor data, and procedures. &ndash; Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office. &ndash; Write standard letters. &ndash; Update quality records. &ndash; Record and issue all incoming and outgoing project correspondence and contractual notices. On certain projects, this may include e-mails. &ndash; Issues transmittals and receipts concerning the documents in circulation. &ndash; Complete all necessary typing and filing as required. Develop familiarity with GHD DTC and understanding of required formatting and presentation of documents. &ndash; Financial reporting - project cost updates in spreadsheet format, tracking earned value, assistance with invoicing. &ndash; Program management - assistance with Suretrak programming
 </li>
 <li>
 Assist with job management using PM tools (MS Access) for issues management and risk management
 </li>
 <li>
 Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
 </li>
 <li>
 Cost Accounting: Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
 </li>
 <li>
 Cost Calculation and Analysis: Prepare and analyze accurate costings for construction, maintenance, or improvement works. Will include calculations covering materials, quantities, and labor time.
 </li>
 <li>
 Cost Price Calculation: Work independently to collate and analyze cost price and/or project data using data modeling tools and algorithms to calculate cost process and project estimates.
 </li>
 <li>
 Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
 </li>
 <li>
 Operational Compliance: Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
 </li>
 <li>
 Cost Reduction: Contribute to reviewing costs, generate ideas for cost reduction, and contribute to the implementation of cost saving initiatives.
 </li>
 <li>
 Project Reporting and Review: Contribute to project and program reporting and review by organizing meetings and by preparing project and/or program papers (e.g., agendas, reports, and presentations).
 
 
 </li>
 </ul>
 
 Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.
 
 
 
 
 At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees&mdash;regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.
 
</div>

CAT International

We are looking for PMV Document Controller having most experience in Plant, Machinery, and Vehicles department.Job Description: The Document Controller is responsible for managing and maintaining all documentation related to plant, machinery, and vehicles, ensuring records are accurate, up to date, and compliant with project and regulatory requirements.Key Responsibilities:<ul><li>Maintain and control PMV-related documents such as registrations, certifications, inspections, and maintenance records</li><li>Track document validity, renewals, and approvals</li><li>Ensure proper filing, version control, and timely distribution of documents</li><li>Coordinate with operations, maintenance, and compliance teams</li><li>Support audits and reporting requirements</li></ul>Requirements:<ul><li>Diploma or degree in a relevant field</li><li>5-8 years of document control experience, preferably in plant, machinery, and vehicles</li><li>Proficient in MS Office and document management systems</li><li>Strong organizational and coordination skills</li></ul>Job Type: Full-time

PMV- Document Controller

<div>Title:
Document Controller &amp; Admin Support
Position: Document Controller &amp; Admin Support<h2 class="jobSectionHeader">
BASIC FUNCTIONS:</h2>
Reporting to the Information Manager within the project Information Management team, the Document Controller &amp; Admin Support position is responsible for the oversight of document control activities within the Document Management Group (DMG). This role is expected to be hands-on and proactive in daily operations, ensuring integrity, accuracy, and timely processing of project documentation.
Key duties include supervising electronic receipt and distribution of documents, managing Electronic Document Management Systems (EDMS) such as ShareCat, expediting comment turnaround during document reviews, returning marked-up documents within agreed timeframes, managing document distribution matrices, and facilitating communication between global operating centers and subcontract organisations.<ul><li>
In addition to these core responsibilities, approximately 25% of the role is dedicated to providing comprehensive administrative support. This encompasses tasks such as organizing meetings, preparing and distributing agendas and minutes, maintaining records and filing systems, coordinating travel arrangements, managing correspondence, and supporting the wider project team with various administrative tasks as required. The role demands strong organizational skills, keen attention to detail, and the ability to manage competing priorities in a dynamic project environment.</li></ul>
PRINCIPAL ACCOUNTABILITIES:<ul><li>
Electronic receipt of documents from multiple global operating centres and managing EDMS (ShareCat) distribution.</li><li>
Distributing documents to subcontract organisations electronically using EDMS</li><li>
Expediting turnaround of comments within the project organisation(s), collation of comments and return of marked up documents within agreed timeframes as part of the document review process.</li><li>
Location and retrieval of documents as requested by project personnel.</li><li>
Adherence to Information Management control documentation and procedures.</li><li>
EDMS and DMG procedural training and support to both internal and external project participants.</li><li>
Manage EDMS Document Distribution Matrices (DDM).</li><li>
Support the functional disciplines work processes</li><li>
Administrative duties</li></ul>
TECHNICAL AND ACADEMIC REQUIREMENTS:<ul><li>
Preferable degree level in a technical or administrative discipline or equivalent.</li><li>
At least five years&rsquo; experience with document control of which at least 3 years should be direct experience in EPC projects.</li><li>
Will have a clear understanding of business needs, conditions and processes.</li></ul>
LANGUAGE:<ul><li>
English (essential)</li><li>
Arabic (Ideal)</li></ul></div>

Document Controller & Admin Support

MERED

Job SummaryThe Senior Document Controller is responsible for managing, controlling, and safeguarding all project and corporate documentation, with a strong focus on contracts, commercial correspondence, and governance-critical records. The role ensures document integrity, traceability, and compliance across all departments and projects, while supporting contract administration and senior management reporting.Key Responsibilities1. Document Control &amp; Governance:<ul><li>Establish, implement, and maintain document control procedures in line with company policies and project requirements.</li><li>Manage document registers, numbering systems, version control, and approval workflows for all technical, commercial, and contractual documents.</li><li>Ensure timely receipt, review, distribution, and archiving of documents across internal teams and external stakeholders.</li><li>Maintain audit-ready document trails and logs in compliance with contractual, legal, project control procedure and regulatory requirements.</li></ul>2. Contracts &amp; Commercial Documentation:<ul><li>Manage and archive all contract-related documentation including main contracts, subcontracts, MOUs, LOIs, amendments, addenda, and correspondence.</li><li>Support the Commercial teams by controlling contract execution versions, signature pages, bonds, guarantees, insurances, and contractual notices.</li><li>Ensure all contractual communications (letters, notices, claims, instructions) are logged, tracked, and retrievable.</li><li>Assist in maintaining contract status logs, variation registers, and key contractual dates (milestones, expiry, renewals).</li></ul>3. Systems &amp; Digital Platforms:<ul><li>Administer document management systems (e.g. Onsite, Aconex, Procore, SharePoint, or equivalent).</li><li>Ensure data accuracy, access control, and proper user permissions across systems.</li><li>Drive continuous improvement in document control workflows and digitalization initiatives.</li><li>Asset in capturing and reflecting all Data in the Commercial dashboard accurately for the complete Portfolio of MERED Projects/ Procurement Activities.</li></ul>4. Leadership &amp; Coordination:<ul><li>Act as the senior focal point for document control across projects and departments.</li><li>Guide and mentor junior document controllers, ensuring consistency and best practices.</li><li>Coordinate with Project Managers, Commercial, Legal, Design, Contractors, Suppliers and Operations teams to ensure alignment and timely documentation.</li></ul>5. Reporting &amp; Compliance:<ul><li>Prepare periodic reports on document status, contractual deliverables, and compliance risks.</li><li>Support internal and external audits by providing accurate and complete documentation.</li><li>Flag relevant documents/ correspondence that entail contractual risks to management proactively.</li></ul>Required Qualifications<ul><li>Diploma or bachelor&rsquo;s degree in business administration, or a related field.</li><li>Minimum 7&ndash;10 years of experience in document control, with strong exposure to contracts and commercial documentation in construction, real estate, or engineering projects.</li><li>Proven experience working with developers, consultants, contractors, and suppliers.</li></ul>Skills and Competencies<ul><li>Strong understanding of contract structures, contractual correspondence, and document governance.</li><li>Advanced knowledge of document control systems and Microsoft Office.</li><li>High attention to detail with strong organizational and time-management skills.</li><li>Ability to handle confidential and legally sensitive information with discretion.</li><li>Strong communication skills and the ability to coordinate across senior stakeholders.</li><li>Structured, disciplined, and process-driven.</li><li>Proactive and solution-oriented mindset.</li><li>Comfortable working in fast-paced, multi-project environments.</li><li>Strong sense of ownership and accountability</li></ul>Compensation and Benefits <ul><li>Competitive salary package.</li><li>Annual flight ticket allowance.</li><li>Performance discretionary bonus.</li><li>Comprehensive health insurance.</li><li>Employment visa.</li></ul>Job Type: Full-time

Senior Document Controller – Contracts & Commercial

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