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document controller

arts island contracting

Job Title: Document Controller Location: Abu Dhabi Department: Project / Administration Reports to: Project Manager / Operations ManagerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.Key Responsibilities:<ul><li>Document Management</li><li>Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).</li><li>Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).</li><li>Receive, check, and distribute incoming documents and drawings according to company procedures.</li><li>Project Coordination</li><li>Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.</li><li>Track document submissions, revisions, approvals, and pending responses.</li><li>Prepare transmittals and ensure proper document flow among stakeholders.</li><li>Quality &amp; Compliance</li><li>Ensure document control processes comply with ISO standards and project-specific requirements.</li><li>Maintain confidentiality and ensure proper version control to prevent data loss or duplication.</li><li>Assist in audits and ensure easy retrieval of records when needed.</li><li>Reporting &amp; Archiving</li><li>Generate logs, reports, and document registers regularly for internal and client use.</li><li>Archive project documentation upon completion for future reference and legal compliance.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Engineering, or a related field.</li><li>Minimum 2&ndash;5 years of experience as a Document Controller in the construction or engineering sector.</li><li>Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).</li><li>Excellent organizational, communication, and time management skills.</li><li>Strong attention to detail and ability to work under pressure.</li></ul>Preferred:<ul><li>Experience with fast-track projects and multi-disciplinary construction environments.</li><li>Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).</li><li>Knowledge of ISO 9001 documentation standards</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Years of Experience in UAE </li><li>Do you have any experience in Contracting Company ? </li><li>Are able to join immediately ? </li><li>Expected Salary</li></ul>

Document Controller

TXM Solutions

<div>
 
 A
 
 Document Controller in the Construction Industry
 
 is a key support role responsible for managing all project documentation in compliance with
 
 UAE construction standards
 
 , consultant/client requirements, and ISO procedures.
 
 
 
 
 
 ✅ Role Overview (UAE Construction)
 
 
 In the UAE, Document Controllers work with
 
 main contractors, consultants, developers, and subcontractors
 
 on projects such as
 
 high-rise buildings, villas, infrastructure, MEP, and mega projects
 
 .
 
 
 
 
 
 They ensure all technical and commercial documents are
 
 accurately recorded, updated, and distributed
 
 .
 
 
 
 
 
 🛠 Key Responsibilities
 
 
 📁 Document Control
 
 <ul>
 <li>
 Maintain project documentation using
 
 EDMS
 
 like
 
 Aconex, Procore, Asite, Bentley ProjectWise
 
 </li>
 <li>
 Register, track, and archive incoming &amp; outgoing documents
 </li>
 <li>
 Ensure correct
 
 document numbering, revision control, and status
 
 </li>
 </ul>
 
 
 
 
 📄 Drawings &amp; Submittals
 
 <ul>
 <li>
 Control
 
 IFC drawings, shop drawings, as-built drawings
 
 </li>
 <li>
 Manage
 
 material submittals, method statements, RFIs
 
 </li>
 <li>
 Follow consultant/client approval workflows
 </li>
 </ul>
 
 
 
 
 📤 Transmittals &amp; Tracking
 
 <ul>
 <li>
 Prepare and issue
 
 transmittals
 
 to consultants and clients
 </li>
 <li>
 Track approvals, rejections, and resubmissions
 </li>
 <li>
 Maintain
 
 logs for drawings, submittals, RFIs
 
 </li>
 </ul>
 
 
 
 
 ✅ Compliance &amp; Standards
 
 <ul>
 <li>
 Ensure documentation complies with:
 </li>
 <li>
 Client / Consultant requirements
 </li>
 <li>
 Company
 
 ISO standards (ISO 9001)
 
 </li>
 <li>
 UAE authority approvals (if applicable)
 </li>
 <li>
 Support internal &amp; external audits
 </li>
 </ul>
 
 
 
 
 🤝 Coordination
 
 <ul>
 <li>
 Coordinate with:
 </li>
 <li>
 Project Managers &amp; Engineers
 </li>
 <li>
 Consultants &amp; Clients
 </li>
 <li>
 Site teams &amp; Head Office
 </li>
 </ul>
 
 
 
 
 🧠 Skills &amp; Qualifications
 
 
 ✅ Required Skills
 
 <ul>
 <li>
 Strong knowledge of
 
 construction documentation
 
 </li>
 <li>
 High attention to detail &amp; organizational skills
 </li>
 <li>
 Proficiency in
 
 MS Office (Excel is essential)
 
 </li>
 <li>
 Hands-on experience with
 
 Aconex / Procore
 
 (highly preferred)
 </li>
 <li>
 Ability to work under pressure and tight deadlines
 </li>
 </ul>
 
 
 
 
 ✅ Preferred Qualifications
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s in
 
 Engineering, Administration, or Management
 
 </li>
 <li>
 
 2&ndash;5 years UAE construction experience
 
 (often required)
 </li>
 <li>
 Familiarity with
 
 FIDIC-based projects
 
 (advantage)
 </li>
 <li>
 Immediately available is preferred
 </li>
 </ul>
 
 
</div>

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We build and upgrade mission-critical environments for global clients&mdash;always prioritising precision, performance, and speed.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Data Center Solutions
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

MAP Vision General Contracting L L C

Position: Document Controller (Office Based) Location: Abu Dhabi, UAE Salary: AED 3,500 &ndash; 4,000 (based on experience) Availability: Immediate JoiningRequirements:<ul><li>Minimum 3 years of UAE experience as a Document Controller in a contracting or construction company.</li><li>Strong knowledge of document control procedures and project documentation systems.</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management software.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to handle technical documents, drawings, and correspondence efficiently.</li><li>Ready to join immediately.</li></ul>Key Responsibilities:<ul><li>Manage and maintain all project-related documents, drawings, and records systematically.</li><li>Ensure proper filing, version control, and document distribution to relevant departments.</li><li>Track, update, and archive project documents and correspondence in accordance with company standards.</li><li>Coordinate with Project Managers, Site Engineers, and Consultants to ensure accurate and timely document flow.</li><li>Maintain an updated log of incoming and outgoing documents (submittals, RFI, transmittals, etc.).</li><li>Ensure that all documents meet the project and client requirements before submission.</li><li>Handle confidential and sensitive documents with integrity and professionalism.</li><li>Support the project team with printing, scanning, and distribution of drawings and technical files.</li></ul>Skills &amp; Competencies:<ul><li>Familiarity with construction documentation standards and project workflows.</li><li>Excellent attention to detail, organization, and time management.</li><li>Ability to work under pressure and meet submission deadlines.</li><li>Strong communication and coordination skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Visa Status?</li><li>Expected Joining Date?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Document Controller : 3 years (Preferred)</li><li>Contracting Industry: 3 years (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Abu Dhabi) (Preferred)</li></ul>Work Location: Remote

Document Controller(MEP)

jadara home for real estate and development

Responsibilities:<ul><li>Manage and control all company documents related to real estate operations including contracts, agreements, approvals, permits, drawings, and correspondence</li><li>Maintain an organized digital filing system while working from home</li><li>Ensure proper document registration, tracking, and version control</li><li>Maintain accurate document registers and logs for all incoming and outgoing documents</li><li>Coordinate with Sales, Leasing, Finance, HR, Legal, and Operations teams via email, phone, or online platforms</li><li>Visit the Municipality and other government authorities to submit, follow up, and collect documents, approvals, and permits as required</li><li>Handle documentation related to property registration, NOCs, approvals, and licenses</li><li>Monitor expiry dates of important documents and inform concerned departments for timely renewal</li><li>Maintain confidentiality and ensure secure handling of all company and client documents</li><li>Prepare reports on document status, pending approvals, and submissions when required</li><li>Work from home on regular days and visit the office only 2 days per week for coordination, filing, and document handover</li><li>Ensure compliance with company policies and UAE real estate / municipality regulations</li></ul>Requirements:<ul><li>Male UAE National (Emirati) only</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>Prior experience with Municipality and government document submissions preferred</li><li>Proficient in MS Office (Word, Excel, Outlook) and document management systems</li><li>Strong organizational and time management skills</li><li>Ability to work independently and meet deadlines</li><li>Good communication skills in Arabic and English</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Senior Document Controller
Abu Dhabi, UAE
Parsons is looking for an amazingly Senior Document Controller to join our team! In this role, you'll track and record all data related to the project.
What you will be Doing:<ul><li>
Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups</li><li>
Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project</li><li>
Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required</li><li>
Enter data and produces reports using other standard office automation or department-specific computer applications</li><li>
Scan documents for electronic storage</li><li>
Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Assist junior document control staff to ensure effective implementation of project-specific procedures</li><li>
Perform other duties commensurate with functional level and responsibilities</li></ul>
What Required Skills You will Bring:<ul><li>
Diploma or degree in any related discipline</li><li>
Minimum 12 years of document control experience in an engineering design / consulting environment.</li><li>
Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.</li><li>
Assignments will require a working knowledge of Aconex or other EDMS</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Senior Document Controller

Velosi Integrity & Safety Pakistan (Pvt.) Ltd.

<div>
 <ul>
 <li>
 Develop and maintain document control procedures and filing systems in line with company and project requirements.
 </li>
 <li>
 Prepare detailed user manuals and documentation scripts for in-house software and internal workflows.
 </li>
 <li>
 Manage the flow of technical documents between internal departments, clients, and vendors to ensure proper distribution and version control.
 </li>
 <li>
 Receive, check, log, and distribute incoming and outgoing documents (drawings, datasheets, reports, correspondence, etc.).
 </li>
 <li>
 Ensure that all project documents comply with established standards, templates, and naming conventions.
 </li>
 <li>
 Maintain a tracking system to monitor document status, revisions, and approval stages.
 </li>
 <li>
 Regularly update document registers and ensure traceability of all project deliverables.
 </li>
 <li>
 Support engineers and project managers in locating and retrieving required information promptly.
 </li>
 <li>
 Handle confidential and sensitive documents with discretion.
 </li>
 <li>
 Support audits, inspections, and quality management initiatives by providing accurate document records.
 </li>
 <li>
 Coordinate with IT and software teams for improvements and automation of document control systems.
 </li>
 </ul>
</div>

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