Document Controller

A Document Controller in the Construction Industry is a key support role responsible for managing all project documentation in compliance with UAE construction standards , consultant/client requirements, and ISO procedures.

✅ Role Overview (UAE Construction)

In the UAE, Document Controllers work with main contractors, consultants, developers, and subcontractors on projects such as high-rise buildings, villas, infrastructure, MEP, and mega projects .

They ensure all technical and commercial documents are accurately recorded, updated, and distributed .

🛠 Key Responsibilities

📁 Document Control

• Maintain project documentation using EDMS like Aconex, Procore, Asite, Bentley ProjectWise
• Register, track, and archive incoming & outgoing documents
• Ensure correct document numbering, revision control, and status

📄 Drawings & Submittals

• Control IFC drawings, shop drawings, as-built drawings
• Manage material submittals, method statements, RFIs
• Follow consultant/client approval workflows

📤 Transmittals & Tracking

• Prepare and issue transmittals to consultants and clients
• Track approvals, rejections, and resubmissions
• Maintain logs for drawings, submittals, RFIs

✅ Compliance & Standards

• Ensure documentation complies with:
• Client / Consultant requirements
• Company ISO standards (ISO 9001)
• UAE authority approvals (if applicable)
• Support internal & external audits

🤝 Coordination

• Coordinate with:
• Project Managers & Engineers
• Consultants & Clients
• Site teams & Head Office

🧠 Skills & Qualifications

✅ Required Skills

• Strong knowledge of construction documentation
• High attention to detail & organizational skills
• Proficiency in MS Office (Excel is essential)
• Hands-on experience with Aconex / Procore (highly preferred)
• Ability to work under pressure and tight deadlines

✅ Preferred Qualifications

• Diploma or Bachelor’s in Engineering, Administration, or Management
• 2–5 years UAE construction experience (often required)
• Familiarity with FIDIC-based projects (advantage)
• Immediately available is preferred