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administrative assistant ( document controller) Jobs in Cairo

administrative assistant ( document controller)

document controller

Azizi Developments

<div>
 
 
 About the job
 
 
 
 We are Azizi, a leading world class developer and driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 We are now bringing this legacy to Egypt. Join us as we launch Vasimos - part of Studio360 (Azizi Developments) &ndash; our new creative and operational hub in New Cairo. This is an exciting opportunity to work with an international industry leader and help shape the skyline of the future.
 
 
 we are seeking an experienced
 
 Document Controller
 
 to join our growing design studio team. The ideal candidate will have a strong background in document management within the
 
 architecture, engineering, or construction
 
 industries, preferably in high-rise residential and hospitality projects. You will play a pivotal role in managing, organizing, and securing all project documentation to ensure a smooth and efficient design workflow across all disciplines.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Set up and maintain the document control system (electronic and paper-based) for all projects.
 </li>
 <li>
 Ensure all design documentation is received, logged, distributed, tracked, and stored according to company standards.
 </li>
 <li>
 Coordinate with multidisciplinary teams (Architectural, Structural, MEP, Interior Design) to ensure timely submission and version control of documents.
 </li>
 <li>
 Manage document numbering, revisions, and filing protocols to maintain accurate records and traceability.
 </li>
 <li>
 Monitor incoming and outgoing documentation, ensuring timely responses to submittals and approvals.
 </li>
 <li>
 Liaise with internal teams and external consultants, contractors, and vendors to facilitate document control procedures.
 </li>
 <li>
 Conduct periodic audits to verify document integrity and compliance with QA/QC standards.
 </li>
 <li>
 Support the BIM and technical team by integrating documentation processes with digital project platforms.
 </li>
 <li>
 Prepare reports, logs, and status summaries for management review.
 </li>
 </ul>
 
 
 Job Requirements
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, Information Management, or a related field.
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 as a Document Controller, preferably within an
 
 Architectural or engineering design consultancy
 
 .
 </li>
 <li>
 Strong knowledge of industry standards for document control (ISO, QA/QC, etc.).
 </li>
 <li>
 Proficient in document management software such as Aconex, EDMS, Procore, or similar platforms.
 </li>
 <li>
 Experience working with large-scale,
 
 high-rise residential and hospitality projects
 
 is highly preferred.
 </li>
 <li>
 Familiarity with design workflows and terminology (AutoCAD, Revit, BIM 360, etc.).
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong communication skills and attention to detail.
 </li>
 <li>
 Fluent in English is required.
 </li>
 </ul>
 
 Interested candidates are encouraged to apply. Given the competitive nature of the industry, early application is recommended.
 
 
 This role offers an exciting opportunity to contribute to the development of landmark projects.
 
</div>

Document Controller

Talent 360 ME

<div>
 Kemet Corporation for BIM Engineering is looking for a "
 
 Junior Document Controller
 
 " to be a part of their team.
 
 
 Kemet Corporation is a leading company with over 40 years of experience in assisting clients' project teams in utilizing BIM software to streamline the engineering process. They provide detailed and tailored workflows and guides, specializing in architectural, civil, mechanical, and electrical engineering.
 
 
 
 
 Job Duties:
 
 
 
 
 <ul>
 <li>
 Manage and organize project and company documents with accuracy and efficiency.
 </li>
 <li>
 Ensure proper version control, filing, and secure retrieval of documents.
 </li>
 <li>
 Prepare reports, trackers, and dashboards using Excel and Power BI.
 </li>
 <li>
 Support the team in data management, document flow, and reporting requirements.
 </li>
 <li>
 Collaborate effectively with engineering and project teams to maintain smooth documentation processes.
 
 
 
 </li>
 </ul>
 
 
 Required Skills:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field (Engineering, Business Administration, or related).
 </li>
 <li>
 1 to 2 years of proven experience as a Document Controller.
 </li>
 <li>
 Expert in MS Office, especially Excel.
 </li>
 <li>
 Knowledge of Power BI is a strong plus.
 </li>
 <li>
 Strong adaptability and flexibility in handling multiple priorities.
 </li>
 <li>
 Excellent organizational and communication skills.
 </li>
 <li>
 Very good English level (written and spoken).
 
 
 
 </li>
 </ul>
 
 Company Industry
 
 : Engineering.
 
 
 
 Company website:
 
 https://www.kemet.com.eg/bim-activities
 
 
 
 Location:
 
 Heliopolis, Cairo.
 
 
 
 Benefits:
 
 Social &amp; Medical insurance - Learning &amp; Development Opportunities - Other benefits.
</div>

Junior Document Controller

Manpower Egypt - Target HR

<div>
 
 For a very
 
 
 well known
 
 multinational company in Cairo,
 
 a highly organized and detail-oriented
 
 Administrative Assistant (Document Controller)
 
 is needed
 
 .
 
 
 
 
 
 
 
 Essential Job Functions
 
 
 
 1. Document Management: Utilize software to organize and transfer construction documents efficiently.
 
 
 2. Task Prioritization: Receive and prioritize emails to manage daily tasks.
 
 
 3. File Handling: Maintain credentials for customer websites to download and upload drawings electronically, while preparing and sending transmittals to confirm drawing contents.
 
 
 4. Bid Transitioning: Transition bid documents to job files, rename and organize drawing file revisions, and print documents in coordination with project managers and senior staff.
 
 
 5. Issue Resolution: Communicate with estimators and project managers to address issues and resolve technical challenges related to document access.
 
 
 6. Print Room Support: Order printer supplies (ink, paper, etc.), place service calls for printer issues, print and run project drawings.
 
 
 7. Team Collaboration: Adopt a positive and flexible attitude to work collaboratively in a team setting.
 
 
 
 
 
 
 Qualifications and Requirements
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or any relevant field
 </li>
 <li>
 Strong computer and typing Skills
 </li>
 <li>
 Highly detail oriented
 </li>
 <li>
 Knowledge of Microsoft Office &amp; Outlook
 </li>
 <li>
 Excellent English
 </li>
 </ul>
 
 
</div>

Administrative Assistant ( Document Controller)

KONE

<div>
 
 Certified as a Top Employer, KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency &mdash; putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing.
 
 
 
 
 
 It's time to make a move. Join our flow
 
 
 
 
 We are looking for an
 
 energetic and enthusiastic
 
 Project Admin and Document Controller to join our team in the Cairo office. Project Administrator will supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
 
 
 
 
 What will you do?
 
 
 
 
 <ul>
 <li>
 Project Admin is responsible for collecting information for Project Manager&rsquo;s and Supervisor decision making.
 </li>
 <li>
 Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
 </li>
 <li>
 Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived.
 </li>
 <li>
 Responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
 </li>
 <li>
 Responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
 </li>
 <li>
 Responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
 </li>
 <li>
 Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
 </li>
 <li>
 Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
 </li>
 <li>
 Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
 </li>
 <li>
 Handles project&rsquo;s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
 </li>
 <li>
 Responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
 </li>
 <li>
 Responsible for use of correct activities and cost elements in the booking of actual costs.
 </li>
 <li>
 Checks invoices without POs/GRs, books against planned primary costs.
 </li>
 <li>
 Responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
 </li>
 <li>
 Responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these.
 </li>
 <li>
 Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
 </li>
 <li>
 Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
 </li>
 <li>
 After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
 </li>
 <li>
 Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
 
 
 </li>
 </ul>
 
 
 Are you the one?
 
 
 
 
 <ul>
 <li>
 Bachelor degree in Finance.
 </li>
 <li>
 Minium 3 years of experience in similar role.
 </li>
 <li>
 Excellent Arabic and English language skills.
 </li>
 <li>
 SAP experience is mandatory.
 </li>
 <li>
 Strong skills in Microsoft Office tools.
 </li>
 <li>
 Strong analytical skills and attention to detail.
 </li>
 <li>
 Excellent communication and organizational abilities.
 
 
 </li>
 </ul>
 
 
 What do we offer?
 
 
 
 
 <ul>
 <li>
 Great dynamic team promoting a collaborative environment.
 </li>
 <li>
 Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
 </li>
 <li>
 Comprehensive learning and development programs covering a wide range of professional skills.
 </li>
 <li>
 Engaging job with position description and clear targets.
 </li>
 <li>
 Regular feedback through performance discussions.
 </li>
 <li>
 Opportunities for individual development.
 </li>
 <li>
 Mentoring and coaching programs.
 </li>
 <li>
 Flexibility, trust, and respect.
 </li>
 <li>
 Value-based culture, behaviours, and ethics.
 </li>
 <li>
 Sustainability and innovation.
 </li>
 <li>
 Working for a successful organization.
 
 
 </li>
 </ul>
 
 At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
 
 
 
 Read more on
 
 
 
 www.kone.com/careers
 
 
 
</div>

Project Admin & Document Controller

ELSEWEDY ELECTRIC

<div>
 &middot; Manage and develop a pool of Document Controllers (including Supervisors Document Controllers, Senior Document Controllers &amp; Document Controllers) in the projects for the effective implementation of project Document/ Drawing Control procedure.
 
 &middot; Evaluate the current Document Control work processes, and suggest process improvements/ development of new processes as required, in coordination with the Project Manager and Functional Department Head.
 
 &middot; Conduct training as required and provide coaching for document controllers and project staff, to ensure that the document control processes are fully understood within the project.
 
 &middot; Lead the resolution of all document control problems and issues.
 
 &middot; Manage a high volume of documents/ drawings effectively and ensure the smooth running of document control activities in the cost center/ project.
 
 &middot; Ensure that the required number of Document Controllers are available in the cost center/ project.
 
 &middot; Effectively monitor the implementation of Document/ Drawing Control procedure on a regular basis.
 
 &middot; Ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, subcontractors and suppliers as applicable.
 
 &middot; Maintain updated records of all approved documents and drawings and their distribution in a Document/ Drawing register &amp; the Electronic Document Management System, as applicable.
 
 &middot; Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 
 &middot; Participate in establishing document numbering system for the new project early stage.
</div>

Document Control Senior Specialist

Alstom

<div>
 
 About The Job
 
 
 
 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day , 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
 
 
 Could you be the full-time Electrical Operation Engineer in Egypt we&rsquo;re looking for?
 
 
 
 Your future role
 
 
 
 Take on a new challenge and apply your expertise in a new cutting-edge field. You&rsquo;ll work alongside passionate, motivated, and dedicated teammates.
 
 
 You&rsquo;ll specifically take care of delivering Turnkey project, making sure it aligns with contractual requirements and customer expectations.
 
 
 You&rsquo;ll Play an important role in operations and maintenance by ensuring that all electrical systems and equipment in a facility are operating safely, efficiently, and effectively.
 
 
 We&rsquo;ll look to you to:
 
 
 <ul>
 <li>
 Ensure full verification for the isolation work permit application immediate reporting in case of not compliancy by isolation work permit Person In Charge,
 </li>
 <li>
 Support to Line Electrical Controller to handle any Incident, Accident, near miss and recovery measures on zone controlled by Temporary Operation Organization,
 </li>
 <li>
 Take charge of overall Radio Communications to Line Electrical Controller, other Electrical Operation Nominated Person and OCC (when in operation).
 </li>
 <li>
 Perform any other duties assigned by the Line Electrical Controller related to the function.
 
 
 </li>
 </ul>
 
 All About You
 
 
 
 We value passion and attitude over experience. That&rsquo;s why we don&rsquo;t expect you to have every single skill. Instead, we&rsquo;ve listed some that we think will help you succeed and grow in this role:
 
 
 <ul>
 <li>
 Aware of the electrical risks and able to ensure the safety of not electrical minded persons working in an electrical environment.
 </li>
 <li>
 Experience in performing manual and remote switching in electrical substations.
 </li>
 <li>
 Knowledge on electrical substations operation.
 </li>
 <li>
 Fluent in the English and Arabic languages.
 </li>
 <li>
 Electrical Power Supply Field certification as legally required to be employed as an Electrical Controller in a medium power substation.
 </li>
 <li>
 Experience in Railway Electrical Traction Operation (Third rail system).
 
 
 </li>
 </ul>
 
 Things you&rsquo;ll enjoy
 
 
 
 Join us on a life-long transformative journey &ndash; the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You&rsquo;ll also:
 
 
 <ul>
 <li>
 Enjoy stability, challenges and a long-term career free from boring daily routines
 </li>
 <li>
 Collaborate with transverse teams and helpful colleagues
 </li>
 <li>
 Contribute to innovative projects
 </li>
 <li>
 Steer your career in whatever direction you choose across functions and countries
 </li>
 <li>
 Benefit from our investment in your development, through award-winning learning
 </li>
 <li>
 Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage.
 </li>
 </ul>
</div>

Electrical Operation Engineer

Ingram Micro

<div>
 Join us at the forefront of technology with Ingram Micro!
 
 
 
 Company Paragraph
 
 
 
 We are the business behind the world&rsquo;s brands. We&rsquo;re Ingram Micro&mdash;a people-first technology partner, reaching nearly 90% of the world's population. With operations in 64 countries and approximately 24,000 associates, we&rsquo;re redefining distribution. Ingram Micro helps businesses run better, grow faster, and achieve their sustainability goals. It's fun to work in a company where people truly BELIEVE in what they're doing! Learn more at www.ingrammicro.com.
 
 
 
 Team/Function Paragraph
 
 
 
 As part of our Purchasing Controller team, you will play a crucial role in managing purchasing and imports to support our sales and marketing teams. You will ensure effective inventory management, timely reporting, and compliance with company and vendor deadlines.
 
 
 
 Behaviors and Culture
 
 
 
 At Ingram Micro, we are shaping the future with cutting-edge technology! Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity. We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish. Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
 
 
 
 The Job in a Nutshell
 
 
 
 As the Purchasing Controller, you&rsquo;ll play a critical role in managing purchasing and imports. Your responsibilities will include:
 
 
 <ul>
 <li>
 Raising and placing orders as per the agreed purchasing schedule.
 </li>
 <li>
 Expediting shipments and handling sales order backlog management.
 </li>
 <li>
 Communicating vendor backlog dates and managing imports for short shipments and damages.
 </li>
 <li>
 Setting up logistics for new vendors and managing freight from origin to warehouse or customer location.
 </li>
 <li>
 Generating timely reports and managing rotations to maximize rebates.
 </li>
 <li>
 Maintaining system data for part numbers, backlog dates, and contracts.
 </li>
 <li>
 Collaborating with vendors and teams to finalize rotations and manage contracts.
 
 
 </li>
 </ul>
 
 Experiences, Skills, And Expectations
 
 
 
 We are looking for candidates with:
 
 
 <ul>
 <li>
 A bachelor&rsquo;s degree in purchasing, supply chain, or related field.
 </li>
 <li>
 1 to 2 years of experience in a purchasing role.
 </li>
 <li>
 Proficiency in generating reports and managing system data.
 </li>
 <li>
 Ability to collaborate effectively with vendors and teams.
 
 
 </li>
 </ul>
 
 Success
 
 
 
 At Ingram Micro, we invest in your future. Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey. Joining Ingram Micro means being part of a company where integrity, responsibility, and talent are celebrated, ensuring your long-term success in an ever-evolving industry. Let&rsquo;s shape tomorrow together.
</div>

Associate Purchasing-EGY

Explore 82+ Document controller in Cairo this September. Find roles across top companies and apply now to boost your career.