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document management specialist

Egis Group

<div><b>Company Description</b><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.</p><ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

Document Controller

Omada Rail Systems

<div><ul><li><b>Site Supervision
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Khafji</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.</p><ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

Penspen

<div></div><div><p>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 65+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi. (https://www.penspen.com)</p>
<p>
We are looking for a Senior Document Controller. The primary location is outside KSA (TBC), you may be required to work in Al Khafji, KSA.</p>
<p>
Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems and document flow procedures.</p>
<p>
Education:<br>
 Bachelor&rsquo;s Degree in Administration or Equivalent closely related field.
 <br>
Diploma or Equivalent with a Certificate from a recognized agency in Project Administration.</p>
<p>
Years of Experience:
<br>
Ten (10 - 14 ) years</p><br>
<p></p>
<p>
If you have the skills and are interested to apply , please share the CV by clicking this link: https://careers.penspen.com/vacancy/senior-document-controller-597875.html#hs_show_apply_popup=true</p>
<p>
 #LI-BA1</p></div>

Senior Document Controller

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The <b>Project Document Controller</b> ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management.</p>
<ul><li> Office-based role with regular coordination with production, QA/QC, and procurement teams.</li></ul>
<ul><li> Occasional client and third-party interactions.</li></ul>
<ul><li> Must ensure compliance with company&rsquo;s <b>EHS and QMS policies</b>.</li></ul>
<p><b>
Skills &amp; Competencies &ndash; Project Document Controller (Saudi Aramco Projects)</b></p>
<p><b>
1. Technical Competencies</b></p>
<ul>
<li>Strong understanding of <b>Saudi Aramco documentation requirements</b>, including <b>SAEP, SAES, SAMSS, </b>and <b>project data book</b> procedures.</li>
<li>Proven ability to manage and control technical and quality documents such as <b>PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs</b>.</li>
<li>Skilled in <b>document numbering, version control, and transmittal management</b> in compliance with company QMS and ISO 9001:2015 standards.</li>
<li>Experience with <b>Saudi Aramco online documentation systems</b> (e.g., <b>ShareKAT, SAP, Ariba, SmartPlant Foundation, or equivalent EDMS</b>).</li>
<li>Capable of compiling and finalizing <b>Manufacturer Data Books (MDB)</b> and ensuring complete traceability of project documentation.</li>
</ul>
<p><b>2. Digital &amp; System Skills</b></p>
<ul>
<li>Proficient in <b>MS Office applications</b> (Excel, Word, PowerPoint, Outlook) for document tracking and reporting.</li>
<li>Skilled in <b>PDF tools (Adobe Acrobat Pro)</b> for reviewing, merging, and digitally signing project documentation.</li>
<li>Familiar with <b>SharePoint or cloud-based DMS</b> for collaborative document control and version management.</li>
</ul>
<p><b>3. Quality &amp; Organizational Competencies</b></p>
<ul>
<li>In-depth understanding of <b>ISO 9001:2015 documentation control requirements</b>.</li>
<li>Strong attention to detail, accuracy, and consistency in handling and filing technical records.</li>
<li>Excellent <b>organizational and record-keeping abilities</b>, ensuring documents are easily retrievable and audit-ready.</li>
<li>Competence in <b>risk-based thinking</b> and maintaining document control during internal and client audits.</li>
</ul>
<p><b>4. Communication &amp; Coordination Skills</b></p>
<ul>
<li>Effective communication with <b>Saudi Aramco project representatives, QA/QC engineers, and project managers</b>.</li>
<li>Ability to <b>coordinate interdepartmentally</b> (Production, Quality, Procurement, and Engineering) to collect and verify documents.</li>
<li>Capable of preparing clear document logs, progress reports, and audit summaries for management review.</li>
<li>Fluent in <b>English (spoken and written)</b>; Arabic communication skills are an added advantage.</li>
</ul>
<p><b>5. Behavioral &amp; Personal Attributes</b></p>
<ul>
<li><b>Integrity and confidentiality</b> in handling company and client documentation.</li>
<li><b>Accountability and reliability</b> in meeting project deadlines and documentation accuracy.</li>
<li><b>Proactive approach</b> with strong initiative and follow-up discipline.</li>
<li>Ability to <b>work under pressure</b> in a fast-paced, project-driven environment.</li>
<li>Committed to <b>continuous improvement</b> and compliance with company and client quality standards.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Strong organizational skills</b></p><div><br>
<ul><li>Proficiency in document management systems</li><li>Attention to detail</li><li>Excellent communication skills</li><li>Ability to work well under pressure</li><li>Time management skills</li><li>Analytical skills</li><li>Problem-solving abilities</li><li>Familiarity with project management processes</li><li>Technical proficiency in relevant software applications</li></ul></div></div><p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Industrial &amp; Manufacturing</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Quality Control &amp; Assurance</div>
</div><div><div>Work Schedule</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career / Experienced</div>
</div><div><div>Residence Location</div>
<div>Khobar, Saudi Arabia; Dammam, Saudi Arabia; Dhahran, Saudi Arabia</div>
</div><div><div>Degree Level</div>
<div>Bachelor's degree</div>
</div></div></div></div><div><h4 class="jobSectionHeader"><b>About This Company</b></h4>
<p></p><div><div><h3 class="jobSectionHeader"><b>AlRashed Group Industrial</b></h3>
 <div></div><div><div><div>Industrial &amp; Manufacturing</div>
 </div><div></div><div><div>Dammam, Saudi Arabia</div>
 </div><div></div><div>https://www.alrashedindustrial.com<br>
</div></div></div></div><div>&#1575;&#1604;&#1585;&#1572;&#1610;&#1577;:
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... <div><b>See more</b></div></div></div></div></div></div></div><p></p>

PROJECT DOCUMENT CONTROLLER

Koch

<div><b>Your Job
</b><p>We are looking for Document Controller. The role will be based in Dammam, Saudi Arabia.</p><p><b>
Our Team
</b></p><p>This position will be part of Order Execution Team supporting the PM</p><p><b>
What You Will Do
</b></p><p></p><ul><li>Support and update to the Order Entry Process as/when required by PMs
</li><li>Coordination with Accounting:
</li><li>Coordination of the job Closure
</li><li>Send, received and keep up to date all contractual documentation from/to client and involved suppliers
</li><li>Creation of Final Documentation
</li><li>Keep organized project folders
</li><li>Expedite client/suppliers to prepare/revise contractual documents
</li><li>Review packing lists and update order entry in Company software accordingly
</li><li>Archives are structured and available (user friendly)
</li><li>Storage of documents in the job folder
</li></ul><p><b>Who You Are (Basic Qualifications)
</b></p><p></p><ul><li>A previous experience as document controller
</li><li>Experience working with EPC or OEM companies and high spec projects would be appreciated
</li><li>Good knowledge of English Language
</li><li>Education background in engineering
</li></ul><p><b>What Will Put You Ahead
</b></p><p></p><ul><li>Exposure working with multinational Customers and Vendors
</li><li>Well organized and autonomous
</li></ul><p>At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.</p><p><b>
Who We Are
</b></p><p>KOCH ENGINEERED SOLUTIONS is a growing family of companies that serves customers with innovative, engineered-to-order solutions. Our future is in the development of transformational connected product platforms that integrate equipment, data analytics, closed-loop controls and services. Our equipment group business is supplying components for applications in various markets. The range of products includes burners, flares, thermal oxidizers, boiler burners and vapor recovery systems for John Zink Hamworthy Combustion entity, packing, demister, trays, tower internals for our Koch-Glitsch entity and heat exchanger for our Koch Heat Transfer entity.</p><p>
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.</p><p>
#LI-MB5</p></div>

Technical Assistant/ Document Controller

<div><p><b>Job Summary :
</b></p><p>The HSE Specialist is responsible for ensuring the safety of individuals and the environment by assisting in the implementation and monitoring of HSE 360 programs and practices. He/She will work closely with the HSE Manager to identify and assess potential hazards, develop safety protocols, and educate staff on safe work practices<br>
</p><p></p><p><b>RESPONSIBILITIES/ACCOUNTABILTY &amp; AUTHORITY:
</b></p><p>Key Responsibilities:
</p><ul><li>Coordinate and support in the development and implementation of HSE 360 programs and policies.
</li><li>Maintain and update HSE documentation and records.
</li><li>Perform HSE inspections and hazard assessments of facilities and equipment.
</li><li>Investigate and report HSE incidents and violations.
</li><li>Ability to collaborate with cross-functional teams and influence positive change.
</li><li>Strong analytical and problem-solving skills.
</li><li>Familiarity with risk assessment methodologies and incident investigation techniques.
</li><li>Provide administrative support to the health, Safety, and environment department.
</li><li>Coordinate and ensure document management and data entry of HSE files under various information systems as part of the ISO 45001 certifications.
</li><li>Regularly ensure updates are made to the HSE files.
</li><li>Plan, coordinate, and monitor HSE activities.
</li><li>Provide logistics and follow the schedules of HSE activities: training, internal and external audit, internal / external inspection, HSE Management Review, etc.
</li><li>Update of HSE performance and compliance indicators.
</li>Any other related tasks as required by management.<br>
<li>
</li></ul><p></p><p><b>Requirements:
</b></p><ul><li>A minimum of 3 years of experience as an HSE Specialist or similar role.
</li><li>NEBOSH IGC 1+2 &ndash; OSHA or IOSH Managing Safely. ISO 45001 or equivalent certificates,
</li><li>Knowledge of the manufacturing industry (an important asset);
</li><li>Mastering of the MS Office suite (Word, Excel, PowerPoint, and Outlook).
</li><li>Is professional, resourceful, autonomous, and discreet.
</li><li>Demonstrates an excellent team spirit and is task focused.
</li><li>Capable of multitasking and handling several files at once while prioritizing them.
</li><li>Demonstrates good judgement and a good sense of analysis.
</li><li>Excellent interpersonal skills and capable of communicating effectively with a wide range of individuals.
</li><li>Excellent English language both written and spoken.</li></ul></div>
<br><div>Every day, the oil and gas industry&rsquo;s best minds put more than 150 years of experience to work to help our customers achieve lasting success.
<br>
<br>
<b>We Power the Industry that Powers the World
</b><br>
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success&mdash;now and in the future.
<br>
<br>
<b>Global Family
</b><br>
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.
<br>
<br>
<b>Purposeful Innovation
</b><br>
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.
<br>
<br>
<b>Service Above All
</b><br>
This drives us to anticipate our customers&rsquo; needs and work with them to deliver the finest products and services on time and on budget.</div><br><div></div>

HSE Specialist

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<br>
<p></p><p><b>Job Description:
</b></p><p></p><p>Parsons is seeking a highly skilled <b>Document Controller </b>to join our team. In this role, you will be responsible for performing a range of document control activities, with a primary focus on submitting deliverables to multiple clients using platforms such as Aconex, PMWeb, and other internal or external systems.
</p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li>Submit deliverables to multiple clients using Aconex and PMWeb, based on the Electronic Document Management System (EDMS) utilized for each project within the Engineering Management Team.
</li><li>Implement document and data management solutions, focusing on document control and records management, and administer data/document management applications.
</li><li>Process various document types through all procedural steps in accordance with established guidelines and procedures, ensuring compliance with document control requirements (e.g., document numbering systems as per client manual guidelines).
</li><li>Receive, track, and monitor documents using standard document management programs to register documents, maintain databases (e.g., ProjectWise, ParDocs, or local servers), and update tracking logs, transmittals, and other required reports.
</li><li>Provide support to project directors and managers, ensuring timely coordination and submission of deliverables to clients.
</li><li>Prepare general correspondence and maintain organized general files.
</li><li>Manage the filing, storage, and security of documents.
</li><li>Generate logs, transmittals, and other reports as required using document management programs.
</li><li>Draft business correspondence and minutes of meetings.
</li><li>Perform additional duties as required, aligned with the role&rsquo;s responsibilities and functional level.
</li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li>Bachelor&rsquo;s degree in a relevant field from an accredited university or institution.
</li><li>A minimum of 5 years of relevant professional experience.
</li><li>Proven expertise in document control, particularly with Aconex and PMWeb.
</li><li>Strong knowledge of document control processes and proficiency in utilizing electronic systems for document management.
</li><li>Advanced proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel.
</li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Explore 318+ Document management specialist in Al Khobar this October. Find roles across top companies and apply now to boost your career.

318 document management specialist jobs IN Al Khobar

Document Controller

Document Controller

Senior Document Controller

PROJECT DOCUMENT CONTROLLER

Technical Assistant/ Document Controller

HSE Specialist

Document Controller