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document controller

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The <b>Project Document Controller</b> ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management.</p>
<ul><li> Office-based role with regular coordination with production, QA/QC, and procurement teams.</li></ul>
<ul><li> Occasional client and third-party interactions.</li></ul>
<ul><li> Must ensure compliance with company&rsquo;s <b>EHS and QMS policies</b>.</li></ul>
<p><b>
Skills &amp; Competencies &ndash; Project Document Controller (Saudi Aramco Projects)</b></p>
<p><b>
1. Technical Competencies</b></p>
<ul>
<li>Strong understanding of <b>Saudi Aramco documentation requirements</b>, including <b>SAEP, SAES, SAMSS, </b>and <b>project data book</b> procedures.</li>
<li>Proven ability to manage and control technical and quality documents such as <b>PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs</b>.</li>
<li>Skilled in <b>document numbering, version control, and transmittal management</b> in compliance with company QMS and ISO 9001:2015 standards.</li>
<li>Experience with <b>Saudi Aramco online documentation systems</b> (e.g., <b>ShareKAT, SAP, Ariba, SmartPlant Foundation, or equivalent EDMS</b>).</li>
<li>Capable of compiling and finalizing <b>Manufacturer Data Books (MDB)</b> and ensuring complete traceability of project documentation.</li>
</ul>
<p><b>2. Digital &amp; System Skills</b></p>
<ul>
<li>Proficient in <b>MS Office applications</b> (Excel, Word, PowerPoint, Outlook) for document tracking and reporting.</li>
<li>Skilled in <b>PDF tools (Adobe Acrobat Pro)</b> for reviewing, merging, and digitally signing project documentation.</li>
<li>Familiar with <b>SharePoint or cloud-based DMS</b> for collaborative document control and version management.</li>
</ul>
<p><b>3. Quality &amp; Organizational Competencies</b></p>
<ul>
<li>In-depth understanding of <b>ISO 9001:2015 documentation control requirements</b>.</li>
<li>Strong attention to detail, accuracy, and consistency in handling and filing technical records.</li>
<li>Excellent <b>organizational and record-keeping abilities</b>, ensuring documents are easily retrievable and audit-ready.</li>
<li>Competence in <b>risk-based thinking</b> and maintaining document control during internal and client audits.</li>
</ul>
<p><b>4. Communication &amp; Coordination Skills</b></p>
<ul>
<li>Effective communication with <b>Saudi Aramco project representatives, QA/QC engineers, and project managers</b>.</li>
<li>Ability to <b>coordinate interdepartmentally</b> (Production, Quality, Procurement, and Engineering) to collect and verify documents.</li>
<li>Capable of preparing clear document logs, progress reports, and audit summaries for management review.</li>
<li>Fluent in <b>English (spoken and written)</b>; Arabic communication skills are an added advantage.</li>
</ul>
<p><b>5. Behavioral &amp; Personal Attributes</b></p>
<ul>
<li><b>Integrity and confidentiality</b> in handling company and client documentation.</li>
<li><b>Accountability and reliability</b> in meeting project deadlines and documentation accuracy.</li>
<li><b>Proactive approach</b> with strong initiative and follow-up discipline.</li>
<li>Ability to <b>work under pressure</b> in a fast-paced, project-driven environment.</li>
<li>Committed to <b>continuous improvement</b> and compliance with company and client quality standards.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Strong organizational skills</b></p><div><br>
<ul><li>Proficiency in document management systems</li><li>Attention to detail</li><li>Excellent communication skills</li><li>Ability to work well under pressure</li><li>Time management skills</li><li>Analytical skills</li><li>Problem-solving abilities</li><li>Familiarity with project management processes</li><li>Technical proficiency in relevant software applications</li></ul></div></div><p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Industrial &amp; Manufacturing</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Quality Control &amp; Assurance</div>
</div><div><div>Work Schedule</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career / Experienced</div>
</div><div><div>Residence Location</div>
<div>Khobar, Saudi Arabia; Dammam, Saudi Arabia; Dhahran, Saudi Arabia</div>
</div><div><div>Degree Level</div>
<div>Bachelor's degree</div>
</div></div></div></div><p></p><div><div><div><h3 class="jobSectionHeader"><b>AlRashed Group Industrial</b></h3>
 <div></div><div><div><div>Industrial &amp; Manufacturing</div>
 </div><div></div><div><div>Dammam, Saudi Arabia</div>
 </div><div></div><div>https://www.alrashedindustrial.com<br>
</div></div></div></div><div>الرؤية:
أن نكون روادًا في القطاع الصناعي في المملكة العربية السعودية من خلال تبني الابتكار وتعزيز التنمية المستدامة، مع السعي لنكون الشريك المفضل وصاحب العمل الأول في القطاع الصناعي.
الرسالة:
مهمتنا هي الاستفادة من خبرات فريق القيادة لتنفيذ حلول صناعية مبتكرة تساهم في تعزيز التميز والنمو المستدام، مع الالتزام بأعلى معايير الأداء والموثوقية.
القيم الأساسية:
النزاهة
الابتكار
التعاون
... <div><b>See more</b></div></div></div></div></div></div></div><p></p>

PROJECT DOCUMENT CONTROLLER

Réseau de transport métropolitain

<p><b>Key Responsibilities:</b></p><ul><li><b>Document Management &amp; Control</b></li><li>Maintain a systematic filing system for all incoming and outgoing correspondence, transmittals, drawings, submittals, and other project-related documents.</li><li>Ensure all documentation is properly recorded, logged, and tracked using the approved document control database or Excel registers.</li><li>Maintain confidentiality and ensure controlled access to sensitive documentation.</li><li>Prepare and issue document transmittals to clients, consultants, and subcontractors as per the project communication protocol.</li><li><b>Document Preparation &amp; Formatting</b></li><li>Prepare and format project-related documents, reports, letters, and presentations using Microsoft Office tools (Word, Excel, PowerPoint, etc.).</li><li>Review and ensure documents comply with company standards and client requirements before submission.</li><li>Coordinate with engineers and project managers to prepare required documents in a timely manner.</li><li><b>Filing, Printing &amp; Distribution</b></li><li>Organize hard copy files, print materials, and maintain physical archives for all approved and official project documents.</li><li>Ensure all incoming and outgoing documents are properly scanned and digitally archived.</li><li>Distribute documents to relevant personnel and ensure acknowledgement of receipt where required.</li><li><b>Coordination &amp; Communication</b></li><li>Coordinate with Project Managers, Engineers, and other departments to ensure adherence to the document control procedures.</li><li>Provide administrative support in project-related communication and correspondence.</li><li>Record and prepare <b>Minutes of Meetings (MOMs)</b> accurately and circulate them to all concerned parties.</li><li>Follow up on pending document submissions and approvals.</li><li><b>Reporting &amp; Compliance</b></li><li>Generate regular reports on document status, pending approvals, and submission logs.</li><li>Support in preparation of the <b>Project Procedure Manual</b> and ensure document control processes are aligned with company policies.</li><li>Ensure the document control system is implemented and maintained effectively throughout the project lifecycle.</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>Proficiency in <b>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Strong organizational and communication skills.</li><li>Attention to detail and accuracy in record keeping.</li><li>Ability to handle confidential information with discretion.</li><li>Familiarity with <b>document management systems (DMS)</b> and project filing standards is an advantage.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼3,500.00 - ﷼4,000.00 per month</p><p>Work Location: In person</p>

Document controller

Antal

<p><b>DOCUMENT CONTROLLER</b></p><p><b>Job Purpose:</b> Manage all project documentation, red mark-ups, as-built preparation, and turnover dossiers per <b>SABIC standards</b>.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Document management system (DMS)</b> administration</li><li><b>Red mark-up drawings</b> and as-built preparation</li><li><b>Inspection release notes</b> and ITR tracking</li><li><b>Weld traceability records</b> and NDT report compilation</li><li><b>Mechanical completion certificates</b> and turnover dossiers</li><li><b>Punch list register</b> and closure tracking</li><li>Coordinate with <b>SASREF documentation requirements</b></li></ul><p><b>Mandatory Requirements:</b></p><ul><li><b>5+ years document control in KSA oil &amp; gas projects</b></li><li><b>Refinery project documentation experience (SABIC/Aramco)</b></li><li><b>As-built and turnover dossier preparation</b></li><li><b>Electronic document management systems</b></li><li><b>Transferable Iqama</b></li></ul><p><b>Preferred:</b></p><ul><li><b>SASREF or SABIC refinery documentation experience</b></li><li><b>Aconex, SharePoint, or similar DMS expertise</b></li></ul><p><b>Salary Range:</b> SAR 8,000 &ndash; 14,000/month</p><p>Job Type: Full-time</p><p>Pay: ﷼8,000.00 - ﷼14,000.00 per month</p><p>Work Location: In person</p>

DOCUMENT CONTROLLER OIL & GAS

<div><div>WSP Middle East is seeking a Document Controller / Aviation Project Administrator to support design-led aviation projects in Dammam,KSA. This role is critical in ensuring effective document control, project administration, and coordination across multidisciplinary design teams working on complex airport and aviation infrastructure programmes.</div></div>
<br><div><p>Document Control &amp; Information Management
</p><ul><li>Establish, manage, and maintain project document control systems in line with WSP and client procedures.
</li><li>Register, distribute, track, and archive all project documents including drawings, specifications, reports, correspondence, and submissions.
</li><li>Ensure version control, document accuracy, and timely circulation to relevant stakeholders.
</li>Support document submissions to clients, authorities, and external parties, ensuring compliance with agreed workflows and timelines.<br>
<li>
</li></ul><p></p><p>Project &amp; Administrative Support
</p><ul><li>Provide day-to-day project administrative support to aviation design teams and project managers.
</li><li>Coordinate internal and external communications related to project documentation.
</li><li>Support design review cycles, transmittals, and approval processes.
</li><li>Assist with meeting coordination, including agendas, minutes, and action logs where required.
</li></ul><p>Coordination &amp; Compliance
</p><ul><li>Liaise with multidisciplinary teams (architecture, engineering, planning, and specialist consultants) to ensure smooth information flow.
</li><li>Ensure document control activities align with project quality, audit, and governance requirements.
</li><li>Maintain confidentiality and data security across all project records.
</li><li>Support mobilisation, onboarding documentation, and general project admin activities as required.</li></ul></div>
<br><div><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field (preferred).
</li><li>Proven experience as a Document Controller or Project Administrator, ideally on aviation / infrastructure / design-based projects.
</li><li>Strong knowledge of document control processes, workflows, and best practices.
</li><li>Experience using document management systems (EDMS) and Microsoft Office applications.
</li><li>High attention to detail, strong organisational skills, and the ability to manage multiple priorities.
</li><li>Clear communication skills and confidence working with multidisciplinary teams and senior stakeholders.
</li>Experience in the Middle East and familiarity with consultant-led design environments is an advantage.<br>
<li>
</li></ul><p></p><p>Imagine a better future for you and a better future for us all.
</p><p>Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.<br>
</p><p></p><p>With us, you can. Apply today.</p></div>

Document Controller / Project Admin- Aviation

Omada Rail Systems

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Dammam
</b></li></ul><ul><li><b>IT-IS Infrastructure and Operations</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a detail-oriented and organized Document Control professional to join our team in Dammam, Saudi Arabia. In this role, you will be responsible for managing and controlling all project documentation, ensuring compliance with established procedures and standards.</p><ul><li>
Manage, organize, and control project documentation, including drawings, reports, correspondence, and submissions</li><li>
Administer document control processes using approved Document Management Systems (DMS)</li><li>
Ensure compliance with project document numbering systems, revision control, workflows, and approval procedures</li><li>
Coordinate with various teams to collect, review, and submit documents according to project timelines</li><li>
Maintain detailed records of incoming and outgoing documents, transmittals, and approvals</li><li>
Monitor submission schedules and support timely delivery of documents to stakeholders</li><li>
Ensure document confidentiality, data integrity, and proper access control</li><li>
Support internal and external audits, quality checks, and project reporting requirements</li><li>
Collaborate with project teams to improve document control processes and efficiency</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in Administration, Information Management, or a related field</li><li>
10 years of experience in document control, preferably on infrastructure or transportation projects</li><li>
Proficiency in Document Management Systems (e.g., Aconex) and MS Office suite (Word, Excel, Outlook)</li><li>
Strong knowledge of document control best practices and standards</li><li>
Excellent attention to detail, organizational skills, and time management abilities</li><li>
Familiarity with project management principles and workflows</li><li>
Strong analytical and problem-solving skills</li><li>
Effective communication and interpersonal skills</li><li>
Ability to work efficiently in a fast-paced, project-based environment</li><li>
Fluency in English; knowledge of Arabic is a plus</li><li>
Valid work authorization for Saudi Arabia</li></ul></div>

Document Control

Baker Hughes

<div><p><b>Project Controller - Finance</b></p><p><b>
Would you like to develop world-class Finance skills?</b><br>
<b>Do you enjoy being part of a successful team?</b></p><p><b><br>
Join our Team!</b></p><p>
Our Finance Team provides support to the business by managing the closing of books worldwide. We are in contact with local and regional business controllership teams. Our services include preparatory and closing activities in Closing, Reporting and Intercompany areas.</p><p></p><p><b>
Partner with the best</b></p><p>
As a Project Controller - Finance, You will be responsible for providing financial planning, analysis and reporting for Corporate, a business, or a profit and loss (P&amp;L) within a business.</p><p>
As a Project Controller - Finance You will be responsible for.</p><ul><li><p>
Looking after the execution and management of project within the approved budget along with Project Manager.</p></li><li><p>
Being proactive in managing financial and accounting matters and appropriate actions to improve controls and reporting.</p></li><li><p>
Ensuring consistent and accurate reporting and forecasting of revenue, cost, progress, schedules, and contingencies.</p></li><li><p>
Understanding and applying basics of engineering, drilling, supply chain, HR, and Profit &amp; Loss (P&amp;L) operations for estimating revenue, fixed and variable costs, activity rates, and indirect costs</p></li><li><p>
Developing strong working relationships with all members of project team and leads the team in financial discussions.</p></li><li><p>
Assisting project manager in project closure and prepare financial documents for after action reviews. Develop actions to correct unfavorable variances, mitigate risks, and improve profitability and cash flow</p></li></ul><p></p><p><b>
Fuel your passion</b></p><p>
To be successful in this role you will:</p><ul><li><p>
Have a Bachelor's degree in Finance or Accounting or equivalent from an accredited university or college.</p></li><li><p>
Have minimum of 15 year-experience in financial with 5 year-experience in financial planning and analysis (FP&amp;A) Operations (Finance Manager).</p></li><li><p>
Have fluency in English.</p></li><li><p>
Have demonstrated ability to analyze and resolve problems.</p></li><li><p>
Have excellent oral and written communication skills.</p></li><li><p>
Have demonstrated ability to lead programs &amp; projects.</p></li></ul><p></p><p><b>
Work in a way that works for you</b></p><p>
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:</p><ul><li><p>
Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive</p></li></ul><p></p><p><b>
Working with us</b></p><p>
Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.</p><p></p><p><b>
Working for you</b></p><p>
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:</p><ul><li><p>
Contemporary work-life balance policies and wellbeing activities</p></li><li><p>
Comprehensive private medical care options</p></li><li><p>
Safety net of life insurance and disability programs</p></li><li><p>
Tailored financial programs</p></li><li><p>
Additional elected or voluntary benefits</p></li></ul><p></p>
The Baker Hughes internal title for this role is: Finance Team leader - FP&amp;A Operations<b>About Us:</b><div>
We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward &ndash; making it safer, cleaner and more efficient for people and the planet.</div><br>
<b>
Join Us:</b><div>
Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let&rsquo;s come together and take energy forward.<br>
<br>
Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.</div></div>

Project Controller - Finance

Tasheel Law Firm

<p><b>Role Overview:</b><br/>The Project Risk Controller will be responsible for developing, implementing, and managing project risk strategies to ensure effective identification, assessment, mitigation, and reporting of risks throughout the project lifecycle.</p><p><b>Key Responsibilities:</b></p><ul><li>Develop and implement a comprehensive project risk management plan aligned with corporate and project requirements, following industry best practices.</li><li>Facilitate risk identification workshops with project stakeholders and subject matter experts.</li><li>Maintain and regularly update the project risk register, including qualitative and quantitative risk analysis.</li><li>Perform advanced risk assessments using tools such as Monte Carlo simulations, sensitivity analysis, and decision trees.</li><li>Continuously monitor project progress and update risk profiles to reflect emerging and resolved risks.</li><li>Collaborate with project managers and discipline leads to define and implement mitigation strategies and contingency plans.</li><li>Integrate risk analysis with project planning, cost estimation, and scheduling in coordination with planners and cost controllers.</li><li>Prepare and present risk reports, including status updates, trends, and mitigation effectiveness, to senior management.</li><li>Provide risk-related input to contract and procurement teams for vendor evaluation and claims analysis.</li><li>Ensure compliance with local regulations and industry-specific risk management standards.</li><li>Deliver training and ongoing support to project teams on risk management processes and tools.</li></ul><p><b>Engagement Duration:</b><br/>Full-time assignment until project completion (estimated end date: 30 November 2027), renewable upon mutual agreement.</p><p>Job Type: Full-time</p>

Execution Risk Controller

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