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administrative officer - documentation. ksa Jobs in Al Khobar

administrative officer - documentation. ksa

compliance manager

project document controller Jobs in Al Khobar

project document controller

qc inspector

document controller

Omada Rail Systems

<div><ul><li><b>Site Supervision
</b></li></ul><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Al Khafji Region</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.</p><ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

Document Controller

Egis Group

<div><b>Company Description</b><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.</p><ul><li>
Implement and maintain a comprehensive document management system for all project documents</li><li>
Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards</li><li>
Control and monitor the flow of documents within the organisation</li><li>
Distribute documents to relevant parties promptly and efficiently</li><li>
Track and manage document review and approval processes</li><li>
Organise and maintain physical and electronic document storage systems</li><li>
Ensure documents are easily retrievable and secure from unauthorised access</li><li>
Manage and control document revisions, tracking all changes and maintaining a revision register</li><li>
Ensure all documents comply with relevant legal, regulatory, and project-specific standards</li><li>
Generate regular reports on document control activities and provide status updates to project managers and stakeholders</li><li>
Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control</li><li>
Communicate document control processes and requirements clearly and effectively</li><li>
Regularly review and update document control procedures to align with best practices and standards</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in business administration, information management, or a related field</li><li>
5 years of experience in document control or a similar role</li><li>
Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)</li><li>
Strong knowledge of document control processes and procedures</li><li>
Familiarity with industry-specific standards and regulations</li><li>
Excellent attention to detail and organisational skills</li><li>
Strong analytical and problem-solving abilities</li><li>
Effective communication skills, both written and verbal</li><li>
Ability to work under pressure and meet deadlines</li><li>
Capability to work collaboratively with various stakeholders</li><li>
Arabic language skills are highly desirable due to the job location</li></ul></div>

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><p>The <b>Project Document Controller</b> ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management.</p>
<ul><li> Office-based role with regular coordination with production, QA/QC, and procurement teams.</li></ul>
<ul><li> Occasional client and third-party interactions.</li></ul>
<ul><li> Must ensure compliance with company&rsquo;s <b>EHS and QMS policies</b>.</li></ul>
<p><b>
Skills &amp; Competencies &ndash; Project Document Controller (Saudi Aramco Projects)</b></p>
<p><b>
1. Technical Competencies</b></p>
<ul>
<li>Strong understanding of <b>Saudi Aramco documentation requirements</b>, including <b>SAEP, SAES, SAMSS, </b>and <b>project data book</b> procedures.</li>
<li>Proven ability to manage and control technical and quality documents such as <b>PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs</b>.</li>
<li>Skilled in <b>document numbering, version control, and transmittal management</b> in compliance with company QMS and ISO 9001:2015 standards.</li>
<li>Experience with <b>Saudi Aramco online documentation systems</b> (e.g., <b>ShareKAT, SAP, Ariba, SmartPlant Foundation, or equivalent EDMS</b>).</li>
<li>Capable of compiling and finalizing <b>Manufacturer Data Books (MDB)</b> and ensuring complete traceability of project documentation.</li>
</ul>
<p><b>2. Digital &amp; System Skills</b></p>
<ul>
<li>Proficient in <b>MS Office applications</b> (Excel, Word, PowerPoint, Outlook) for document tracking and reporting.</li>
<li>Skilled in <b>PDF tools (Adobe Acrobat Pro)</b> for reviewing, merging, and digitally signing project documentation.</li>
<li>Familiar with <b>SharePoint or cloud-based DMS</b> for collaborative document control and version management.</li>
</ul>
<p><b>3. Quality &amp; Organizational Competencies</b></p>
<ul>
<li>In-depth understanding of <b>ISO 9001:2015 documentation control requirements</b>.</li>
<li>Strong attention to detail, accuracy, and consistency in handling and filing technical records.</li>
<li>Excellent <b>organizational and record-keeping abilities</b>, ensuring documents are easily retrievable and audit-ready.</li>
<li>Competence in <b>risk-based thinking</b> and maintaining document control during internal and client audits.</li>
</ul>
<p><b>4. Communication &amp; Coordination Skills</b></p>
<ul>
<li>Effective communication with <b>Saudi Aramco project representatives, QA/QC engineers, and project managers</b>.</li>
<li>Ability to <b>coordinate interdepartmentally</b> (Production, Quality, Procurement, and Engineering) to collect and verify documents.</li>
<li>Capable of preparing clear document logs, progress reports, and audit summaries for management review.</li>
<li>Fluent in <b>English (spoken and written)</b>; Arabic communication skills are an added advantage.</li>
</ul>
<p><b>5. Behavioral &amp; Personal Attributes</b></p>
<ul>
<li><b>Integrity and confidentiality</b> in handling company and client documentation.</li>
<li><b>Accountability and reliability</b> in meeting project deadlines and documentation accuracy.</li>
<li><b>Proactive approach</b> with strong initiative and follow-up discipline.</li>
<li>Ability to <b>work under pressure</b> in a fast-paced, project-driven environment.</li>
<li>Committed to <b>continuous improvement</b> and compliance with company and client quality standards.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p><b>Strong organizational skills</b></p><div><br>
<ul><li>Proficiency in document management systems</li><li>Attention to detail</li><li>Excellent communication skills</li><li>Ability to work well under pressure</li><li>Time management skills</li><li>Analytical skills</li><li>Problem-solving abilities</li><li>Familiarity with project management processes</li><li>Technical proficiency in relevant software applications</li></ul></div></div><p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Industrial &amp; Manufacturing</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Quality Control &amp; Assurance</div>
</div><div><div>Work Schedule</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career / Experienced</div>
</div><div><div>Residence Location</div>
<div>Khobar, Saudi Arabia; Dammam, Saudi Arabia; Dhahran, Saudi Arabia</div>
</div><div><div>Degree Level</div>
<div>Bachelor's degree</div>
</div></div></div></div><div><h4 class="jobSectionHeader"><b>About This Company</b></h4>
<p></p><div><div><h3 class="jobSectionHeader"><b>AlRashed Group Industrial</b></h3>
 <div></div><div><div><div>Industrial &amp; Manufacturing</div>
 </div><div></div><div><div>Dammam, Saudi Arabia</div>
 </div><div></div><div>https://www.alrashedindustrial.com<br>
</div></div></div></div><div>&#1575;&#1604;&#1585;&#1572;&#1610;&#1577;:
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PROJECT DOCUMENT CONTROLLER

Penspen

<p></p><div><p>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 70+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi, Saudi Arabia. (https://www.penspen.com)</p>
<p>
Education:<br>
Alternative (I): Bachelor&rsquo;s Degree in Administration or Equivalent closely related field.
<br>
Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration.</p>
<p>
Years of Experience:
<br>
Alternative (I): Ten (10) years<br>
Alternative (II) Fourteen (14) years</p>
<p>
Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems and document flow procedures.</p><br>
<p></p>
<p>
The job location will be based on Alkhafji , Saudi Arabia.</p>
<p>
If you have the skills and are interested, please apply on the link below - https://careers.penspen.com/vacancy/senior-document-controller-599074.html#hs_show_apply_popup=true</p>
<p>
#LI-BA1</p></div>

Senior document controller

Réseau de transport métropolitain

<p><b>Key Responsibilities:</b></p><ul><li><b>Document Management &amp; Control</b></li><li>Maintain a systematic filing system for all incoming and outgoing correspondence, transmittals, drawings, submittals, and other project-related documents.</li><li>Ensure all documentation is properly recorded, logged, and tracked using the approved document control database or Excel registers.</li><li>Maintain confidentiality and ensure controlled access to sensitive documentation.</li><li>Prepare and issue document transmittals to clients, consultants, and subcontractors as per the project communication protocol.</li><li><b>Document Preparation &amp; Formatting</b></li><li>Prepare and format project-related documents, reports, letters, and presentations using Microsoft Office tools (Word, Excel, PowerPoint, etc.).</li><li>Review and ensure documents comply with company standards and client requirements before submission.</li><li>Coordinate with engineers and project managers to prepare required documents in a timely manner.</li><li><b>Filing, Printing &amp; Distribution</b></li><li>Organize hard copy files, print materials, and maintain physical archives for all approved and official project documents.</li><li>Ensure all incoming and outgoing documents are properly scanned and digitally archived.</li><li>Distribute documents to relevant personnel and ensure acknowledgement of receipt where required.</li><li><b>Coordination &amp; Communication</b></li><li>Coordinate with Project Managers, Engineers, and other departments to ensure adherence to the document control procedures.</li><li>Provide administrative support in project-related communication and correspondence.</li><li>Record and prepare <b>Minutes of Meetings (MOMs)</b> accurately and circulate them to all concerned parties.</li><li>Follow up on pending document submissions and approvals.</li><li><b>Reporting &amp; Compliance</b></li><li>Generate regular reports on document status, pending approvals, and submission logs.</li><li>Support in preparation of the <b>Project Procedure Manual</b> and ensure document control processes are aligned with company policies.</li><li>Ensure the document control system is implemented and maintained effectively throughout the project lifecycle.</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>Proficiency in <b>Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</b>.</li><li>Strong organizational and communication skills.</li><li>Attention to detail and accuracy in record keeping.</li><li>Ability to handle confidential information with discretion.</li><li>Familiarity with <b>document management systems (DMS)</b> and project filing standards is an advantage.</li></ul><p>Job Type: Full-time</p><p>Pay: &#65020;5,000.00 - &#65020;6,000.00 per month</p>

Document controller

Koch

<div><b>Your Job
</b><p>We are looking for Document Controller. The role will be based in Dammam, Saudi Arabia.</p><p><b>
Our Team
</b></p><p>This position will be part of Order Execution Team supporting the PM</p><p><b>
What You Will Do
</b></p><p></p><ul><li>Support and update to the Order Entry Process as/when required by PMs
</li><li>Coordination with Accounting:
</li><li>Coordination of the job Closure
</li><li>Send, received and keep up to date all contractual documentation from/to client and involved suppliers
</li><li>Creation of Final Documentation
</li><li>Keep organized project folders
</li><li>Expedite client/suppliers to prepare/revise contractual documents
</li><li>Review packing lists and update order entry in Company software accordingly
</li><li>Archives are structured and available (user friendly)
</li><li>Storage of documents in the job folder
</li></ul><p><b>Who You Are (Basic Qualifications)
</b></p><p></p><ul><li>A previous experience as document controller
</li><li>Experience working with EPC or OEM companies and high spec projects would be appreciated
</li><li>Good knowledge of English Language
</li><li>Education background in engineering
</li></ul><p><b>What Will Put You Ahead
</b></p><p></p><ul><li>Exposure working with multinational Customers and Vendors
</li><li>Well organized and autonomous
</li></ul><p>At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.</p><p><b>
Who We Are
</b></p><p>KOCH ENGINEERED SOLUTIONS is a growing family of companies that serves customers with innovative, engineered-to-order solutions. Our future is in the development of transformational connected product platforms that integrate equipment, data analytics, closed-loop controls and services. Our equipment group business is supplying components for applications in various markets. The range of products includes burners, flares, thermal oxidizers, boiler burners and vapor recovery systems for John Zink Hamworthy Combustion entity, packing, demister, trays, tower internals for our Koch-Glitsch entity and heat exchanger for our Koch Heat Transfer entity.</p><p>
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.</p><p>
#LI-MB5</p></div>

Technical Assistant/ Document Controller

Worley

<div>
 <strong>
  Building on our past. Ready for the future
  <br/>
  <br/>
 </strong>
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 <br/>
 <br/>
 At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Act as the primary point of contact for all iPlant-related activities, providing technical support and coordination.
  </li>
  <li>
   Coordinate cross-functionally with engineering, procurement, construction, and document control teams to ensure the effective and consistent use of iPlant tools across the project lifecycle.
  </li>
  <li>
   Manage and maintain iPlant data and documentation, ensuring all records are accurate, complete, current, and compliant with project and company standards.
  </li>
  <li>
   Oversee and support the submission, retrieval, and workflow of documents and data within the iPlant system, ensuring efficient processing and traceability.
  </li>
  <li>
   Drive and contribute to continuous improvement initiatives, focusing on enhancing document control practices and optimizing the use of iPlant for better efficiency and data integrity.
  </li>
  <li>
   Bachelor&rsquo;s degree in administration, Information Systems, or a related technical discipline.
  </li>
  <li>
   Proven experience working with iPlant .
  </li>
  <li>
   Familiarity with engineering documentation, drawings, and data management in project environments.
  </li>
  <li>
   Strong communication skills and ability to work collaboratively across multidisciplinary teams.
  </li>
  <li>
   Proficient in MS Office Suite (Word, Excel, PowerPoint) and electronic document management systems (EDMS).
  </li>
  <li>
   Detail-oriented with a high level of accuracy in data handling.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Moving forward together
  <br/>
  <br/>
 </strong>
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 <br/>
 <br/>
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 <br/>
 <br/>
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 <br/>
 <br/>
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
 <br/>
 <br/>
 <strong>
  Company
  <br/>
  <br/>
 </strong>
 Worley
 <br/>
 <br/>
 <strong>
  Primary Location
  <br/>
  <br/>
 </strong>
 SAU-EP-Al Khobar
 <br/>
 <br/>
 <strong>
  Job
  <br/>
  <br/>
 </strong>
 Project Records &amp; Information Management
 <br/>
 <br/>
 <strong>
  Schedule
  <br/>
  <br/>
 </strong>
 Full-time
 <br/>
 <br/>
 <strong>
  Employment Type
  <br/>
  <br/>
 </strong>
 Employee
 <br/>
 <br/>
 <strong>
  Management Level
  <br/>
  <br/>
 </strong>
 Individual Contributor
 <br/>
 <br/>
 <strong>
  Job Posting
  <br/>
  <br/>
 </strong>
 Oct 6, 2025
 <br/>
 <br/>
 <strong>
  Unposting Date
  <br/>
  <br/>
 </strong>
 Nov 5, 2025
 <br/>
 <br/>
 <strong>
  Reporting Manager Title
  <br/>
  <br/>
 </strong>
 Document Control Manager
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Document Controller I (I-Plant)

Explore 57+ Document controller in Al Khobar this November. Find roles across top companies and apply now to boost your career.

57 document controller jobs IN Al Khobar

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Document Controller I (I-Plant)