documentation executive

Blue Oranges Studio

Export Documentation ExecutiveLocation: Bulandshahar Khurja(up)Education -GraduateExperience 4-5Salary: upto 35kPrepare export documents (Invoice, Packing List, BL/AWB, LC)Coordinate with CHA, freight forwarders &amp; logisticsEnsure DGFT, Customs &amp; GST complianceTrack shipments &amp; resolve documentation issuesTeamBlue orange studio8178452182Job Type: Full-timePay: ₹25,000.00 - ₹33,107.35 per monthWork Location: In person

Export Documentation Executive

GP Technologies Solutions

Export Documentation ExecutiveLocation: Plant &ndash; KhurjaDepartment: Exports / International BusinessReporting To: Export Manager / Head &ndash; ExportsRole Summary:The Export Documentation Executive will be responsible for preparing and managing allexport-related documents and coordinating with logistics partners to ensure smooth and compliant export shipments.Key Responsibilities:<ul><li>Prepare export documents: Commercial Invoice, Packing List, Shipping Bill, BL/AWB, COO, Insurance, LC documents</li></ul><ul><li>Coordinate with CHA, freight forwarders, shipping lines, and transporters</li></ul><ul><li>Ensure compliance with DGFT, Customs, GST, and country-specific regulations</li></ul><ul><li>Track shipments and update buyers and internal teams</li></ul><ul><li>Resolve documentation discrepancies promptly</li></ul><ul><li>Maintain statutory export records and documentation</li></ul>KPIs:<ul><li>Error-free and timely export documentation</li></ul><ul><li>On-time shipment execution</li></ul><ul><li>Compliance with export and customs regulations</li></ul><ul><li>Effective coordination with logistics partners and buyers</li></ul>Qualification &amp; Experience:<ul><li>Graduate (Commerce / International Business preferred)</li></ul><ul><li>3&ndash;6 years of experience in export documentation</li></ul>Salary Band(CTC):3LPA to 4.5LPATeam HRGeetika Arora6396629639Job Types: Full-time, PermanentPay: ₹20,000.00 - ₹35,000.00 per monthWork Location: In person

SAS CASHMERE PVT LTD

Job Title: Shipping &amp; Documentation ExecutiveLocation: [Gurgaon / Delhi NCR / Specify] Experience: 2&ndash;5 Years Industry: Export / Domestic Trade / Manufacturing / Fashion / Handicrafts (as applicable)Job Responsibilities<ul><li>Prepare and manage export &amp; domestic invoices, packing lists, and shipping documents</li><li>Handle DGFT-related work including:</li><li>Licenses</li><li>Export incentives</li><li>Compliance with regulations &amp; clearances</li><li>Coordinate with couriers, freight forwarders, CHA, and transporters</li><li>Ensure correct application of Incoterms for shipments</li><li>Manage banking documentation including:</li><li>BRC (Bank Realisation Certificate)</li><li>Lodging of export documents</li><li>Maintain accurate records of shipments and statutory documentation</li><li>Work on HSN codes, GST-related shipping requirements</li><li>Update and maintain data in Tally 7 and Excel</li><li>Track shipments and follow up for timely deliveries</li><li>Ensure compliance with export/import policies and company procedures</li></ul>Key Skills &amp; Knowledge Required<ul><li>Strong knowledge of Export &amp; Domestic Documentation</li><li>Practical understanding of DGFT rules, incentives &amp; compliance</li><li>Experience dealing with couriers, forwarders &amp; logistics partners</li><li>Knowledge of Incoterms</li><li>Familiarity with banking regulations &amp; BRC</li><li>Working knowledge of HSN codes</li><li>Proficiency in Tally 7</li><li>Good command over MS Excel</li><li>Web-savvy with ability to handle online portals &amp; documentation</li></ul>Desired Candidate Profile<ul><li>Detail-oriented and well-organized</li><li>Good communication and coordination skills</li><li>Ability to work independently and meet deadlines</li><li>Familiar with government and logistics portals</li></ul>Job Type: Full-timePay: ₹11,319.92 - ₹45,589.79 per monthWork Location: In person

Shipping & Documentation Executive

Million Phase Industry Pvt Ltd

Job Title: EXIM Documentation ExecutiveResponsible for handling end-to-end export and import documentation in compliance with international trade regulations, company policies, and customer requirements.Key Responsibilities<ul><li>Prepare and verify export/import documents such as:</li><li>Commercial Invoice</li><li>Packing List</li><li>Bill of Lading / Airway Bill</li><li>Certificate of Origin</li><li>Shipping Bill / Bill of Entry</li><li>Insurance &amp; LC-related documents</li><li>Coordinate with:</li><li>Freight forwarders</li><li>CHA (Customs House Agent)</li><li>Shipping lines</li><li>Banks and insurance companies</li><li>Ensure compliance with:</li><li>DGFT, Customs, FEMA, RBI, and other EXIM regulations</li><li>INCOTERMS and international trade practices</li><li>Handle LC (Letter of Credit) documentation and discrepancy resolution</li><li>Track shipments and ensure timely dispatch and delivery</li><li>Maintain proper records and filing of all EXIM documents</li><li>Support audits and internal/external compliance checks</li><li>Communicate with overseas customers/suppliers regarding documentation</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of EXIM policies and procedures</li><li>Familiarity with customs clearance processes</li><li>Attention to detail and accuracy</li><li>Good communication and coordination skills</li><li>Ability to meet deadlines under pressure</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Commerce, Business, Logistics, or related field</li><li>EXIM / International Trade certification (preferred)</li></ul>Experience<ul><li>1&ndash;5 years of experience in EXIM documentation (depending on role level)</li><li>Freshers with EXIM training may also apply</li></ul>Job Types: Full-time, Permanent, FresherPay: ₹18,000.00 - ₹40,000.00 per monthWork Location: In person

Work Genie Technologies

Export Documentation ExecutiveLocation: Plant &ndash; Khurja Job Type: Full-Time CTC: ₹3.0 LPA &ndash; ₹4.5 LPAJob SummaryWe are looking for an experienced Export Documentation Executive to handle end-to-end export documentation and coordinate with logistics partners to ensure smooth, timely, and compliant export shipments. The role requires strong knowledge of export procedures, customs regulations, and coordination with CHA and freight forwarders.Key Responsibilities<ul><li>Prepare and manage export documentation including Commercial Invoice, Packing List, Shipping Bill, BL/AWB, Certificate of Origin (COO), Insurance documents, and LC-related documents</li><li>Coordinate with CHA, freight forwarders, shipping lines, and transporters for shipment execution</li><li>Ensure compliance with DGFT, Customs, GST, and country-specific export regulations</li><li>Track export shipments and provide timely updates to buyers and internal teams</li><li>Resolve documentation discrepancies, customs queries, and shipment issues</li><li>Maintain statutory export records and documentation for audit and compliance</li></ul>Key Performance Indicators (KPIs)<ul><li>Error-free and timely export documentation</li><li>On-time shipment execution</li><li>Compliance with export and customs regulations</li><li>Effective coordination with logistics partners and buyers</li></ul>Required Qualifications &amp; Experience<ul><li>Graduate in Commerce / International Business (preferred)</li><li>3&ndash;6 years of experience in export documentation and logistics coordination</li><li>Strong knowledge of export procedures, Incoterms, and customs documentation</li><li>Experience working with CHA, freight forwarders, and shipping lines</li></ul>Regards, Team HRJob Type: Full-timePay: Up to ₹35,000.00 per monthAbility to commute/relocate:<ul><li>Khurja, Uttar Pradesh (Bulandshahr District): Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your current salary and notice period?</li></ul>Experience:<ul><li>Documentation: 3 years (Preferred)</li></ul>Work Location: In person

Doormat Exporter

Job Description: The Export Documentation Executive will be responsible for preparing, verifying, and maintaining all export-related documents in compliance with customer, regulatory, and country-specific requirements. The role involves coordination with internal teams, freight forwarders, shipping lines, and customers to ensure timely and accurate shipment execution.Key Responsibilities:<ul><li>Prepare and review export documents such as Invoice, Packing List, BL/AWB, COO, and other required certificates</li><li>Ensure compliance with export regulations, buyer requirements, and shipping terms</li><li>Coordinate with logistics, production, and finance teams for shipment readiness</li><li>Liaise with freight forwarders and clearing agents for smooth shipment processing</li><li>Maintain accurate records and filing of export documentation</li></ul>Requirements:<ul><li>Graduate with experience in export documentation or logistics</li><li>Good knowledge of export procedures and Incoterms</li><li>Proficiency in MS Office and documentation systems</li><li>Good communication and coordination skills</li></ul>Job Types: Full-time, PermanentPay: ₹15,000.00 - ₹30,000.00 per monthWork Location: In person

Sagar Fabrics

The Documentation Executive is responsible for preparing, organizing, maintaining, and controlling all official documents related to company operations, projects, compliance, and client communication. The role ensures accuracy, confidentiality, and timely availability of documents in both physical and digital formats.Key Responsibilities<ul><li>Prepare, review, and maintain official documents, reports, correspondence, and records</li><li>Ensure proper filing and systematic storage of documents (physical and digital)</li><li>Maintain document version control and ensure timely updates</li><li>Coordinate with internal departments for document collection and verification</li><li>Prepare documentation for audits, compliance, tenders, or client submissions</li><li>Track document approvals, signatures, and deadlines</li><li>Ensure compliance with company policies and regulatory requirements</li><li>Handle confidential and sensitive information securely</li><li>Assist in preparing MIS reports and documentation summaries</li><li>Support project teams with documentation requirements as needed</li></ul>Required Skills &amp; Competencies<ul><li>Strong organizational and documentation skills</li><li>Excellent attention to detail and accuracy</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Good written and verbal communication skills</li><li>Ability to manage multiple documents and deadlines</li><li>Basic knowledge of document control systems is an advantage</li><li>Time management and coordination skills</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Commerce, Business Administration, or a related field</li><li>1&ndash;3 years of experience in documentation, administration, or coordination roles</li><li>Experience in industries such as construction, logistics, hospitality, or manufacturing preferred</li></ul>Key Performance Indicators (KPIs)<ul><li>Accuracy and completeness of documentation</li><li>Timely submission and retrieval of documents</li><li>Compliance with documentation standards and audits</li><li>Effective coordination with internal and external stakeholders</li></ul>Job Types: Full-time, PermanentPay: ₹25,000.00 - ₹30,000.00 per monthBenefits:<ul><li>Provident Fund</li></ul>Work Location: In person

Documentation Executive: Female

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