administrative assistant Jobs in San Francisco

administrative assistant

development assistant Jobs in San Francisco

development assistant

event coordinator assistant

Boxcar Theatre

BOXCAR THEATRE is dedicated to supporting ground-breaking artistic visions through experience-driven productions for adventure seeking audiences.The company produces unique and immersive event experiences in San Francisco, including public performances, and private &amp; corporate events. Our private and corporate events include holiday parties, team-building activities, client entertainment, weddings and birthday parties.BOXCAR THEATRE celebrates inclusion and is committed to workplace diversity. As a matter of policy, the company does not discriminate against race, gender, sexual orientation, age, physical ability, or any other articles of identity in our hiring practices. BOXCAR THEATRE holds the safety, well-being, and enjoyment of our performers, staff, and guests in the highest regard.The Event Coordinator Assistant is a part-time, non-exempt hourly position in the Management Office of Boxcar Theatre. Compensation is based on experience and performance. The position is not eligible for paid time off or other benefits.The Event Coordinator Assistant reports to the Event Coordinator and has no supervisory responsibility. The position works closely with Event Concierges, who are responsible for sales; the VP of Operations, who oversees event and venue operations; the Venue Director, who manages and facilitates the event space and staff; the Talent Manager, who manages talent coordination; the Event Managers, who oversee event execution; and the Food &amp; Beverage Manager, who oversees food and beverage service. The Event Coordinator Assistant is responsible for working alongside and according to the needs of the Event Coordinator to assist in capturing event details and organizing all aspects of a private event from the time when a contract is signed to the moment the doors open. They also work closely with our catering vendors, and help manage post-event follow up.The ideal candidate is organized and detail oriented. They are skilled at following directions, as well as their own initiative, to accomplish tasks on - and ahead of - deadlines. They are a personable relationship manager and comfortable upselling clients to additional services and packages.The Event Coordinator Assistant must perform the following tasks to the highest standards:<ul><li>Provide exceptional hospitality around the the principals of 5-star service</li><li>Project and cultivate a professional manner with an emphasis on teamwork, hospitality and guest experience</li><li>Deliver on established departmental goals; policies &amp; procedures; budgets; and schedule deadlines</li><li>Monitor Client and Guest Satisfaction Reports as assigned, and recommend actions to improve results</li><li>Maintain good communication and working relationships with all departments, colleagues, clients and guests; building relationships, managing conflict, and fostering a positive working environment</li><li>Ensure accuracy in documentation, financial transactions, and other administrative tasks</li><li>When assigned, assist the Event Coordinator by acting as the primary client relationship manager after a Letter of Agreement is signed, gathering requirements, communicating updates and managing expectations leading up to the event</li><li>Assist in determining a client&rsquo;s catering needs, sharing menu options, coordinating pre-event tastings and creating a Banquet Event Order, and identifying opportunities to upsell or drive additional revenue where appropriate</li><li>Along with the Event Coordinator, work with Boxcar&rsquo;s VP of Operations, Venue Director, and Talent Manager to help develop an event plan and identify staffing requirements, trouble-shooting when necessary</li><li>Assist the Event Coordinator as they serve as the primary conduit between the client, vendors, and Boxcar&rsquo;s event management team: gathering operational requirements, circulating those requirements internally, managing placement and fulfillment of the Catering and other vendor orders, and clearly communicating event timeline and logistics back to the client</li><li>As assigned, proactively communicate with the client through the event planning process, coordinate additional site visits, direct event setup, organize vendor and staff communication, provide a pre-event tour with the client, and successfully hand over the relationship to the Event Manager for day-of event execution, remaining on-call as needed for day-of support</li><li>Help manage post-event follow up by requesting feedback, sending thank you cards, and updating event testimonials for future marketing purposes</li><li>Demonstrate flexibility and the ability to improvise at a moments notice</li></ul>Primary Duties Include:<ul><li>Create detailed floor plans and seating layouts</li><li>Prepare, format, and print menus, signage, and other event materials</li><li>Support the preparation, updating, and distribution of Banquet Event Orders (BEOs)</li><li>Maintain catering trackers, and record all dietary restrictions and service details</li><li>Participate in and help coordinate final walkthroughs with clients and vendors</li><li>Organize and maintain event files for accessibility and archival purposes</li><li>Provide logistical support to the Event Coordinator and clients for pre-show receptions, Gatsby events, corporate functions, private celebrations, and weddings</li><li>Assist with event set-up, including catering stations, d&eacute;cor, and printed materials</li><li>Greet and assist clients, vendors, and guests with professionalism and courtesy on event days</li><li>Take thorough notes during meetings and walkthroughs to ensure accurate documentation of all details</li><li>Contribute to the creation, refinement, and updates of the Event Coordination Manual and SOPs</li><li>Provide administrative support including scheduling, email correspondence, and vendor follow-ups</li><li>When assigned, fully coordinate smaller-scale events (e.g., Gatsby Parties and Pre-Show Receptions)</li></ul>OTHER DUTIES AS ASSIGNEDNecessary Qualifications:<ul><li>1 year of event planning, coordination, or management experience</li><li>1 year experience working in a client or vendor-facing role</li><li>Excellent time management, organization and communication skills</li><li>Ability to build personable and productive business relationships with clients, vendor and internal stakeholders</li><li>Proven track record of assisting in managing multiple projects independently</li></ul>Job Type: Part-timePay: $25.00 - $30.00 per hourWork Location: Hybrid remote in San Francisco, CA 94133

Event Coordinator Assistant

Santa Cruz Warriors

<div>
 
 About The Position
 
 
 
 The Santa Cruz Warriors are looking for an energetic and results oriented individual to work in a multi-faceted capacity in a fast-paced environment. In this role, you will support the Santa Cruz Warriors Public and Community Relations team by assisting with events and administrative work. This position reports to the Director, Public and Community Relations.
 
 
 This is a great opportunity to share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication!
 
 
 
 This is a part-time position located onsite in Santa Cruz, CA.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist in the development and execution of SCW community and sponsored events (i.e., event creation, connecting with community groups, event set up/tear down, capturing social content, etc.)
 </li>
 <li>
 Assist with administrative tasks, such as tracking events, assisting with donations, etc.
 </li>
 <li>
 Assist with events at Kaiser Permanente Arena, such as season ticket member and partner events, concerts, shows, etc.
 </li>
 <li>
 Assist CR/PR Coordinator with game day prep; credential creation, ticket distribution, etc.
 </li>
 <li>
 Assist PR and CR team on game days as needed
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 
 Required Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Excellent organizational skills, attention to detail, and problem solving
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Ability to build positive working relationships with clients and peers at all levels within the organization and community
 </li>
 <li>
 Excellent written and verbal communication, service and resolution skills
 </li>
 <li>
 Ability to balance multiple projects at once in a fast-paced work environment
 
 
 </li>
 </ul>
 
 Time Commitment
 
 
 
 <ul>
 <li>
 Ability to work nights, weekends, and some holidays according to game and event schedule
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 $16.50 per hour
 
 
 </li>
 </ul>
 Golden State is an equal opportunity employer.
 
 
 We will ensure that qualified applicants with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
 
 
 Want to learn more about who we are and what we value? Visit www.warriors.com/employment
 
 
 Please refer to our California Privacy Notice for more information about how we process your personal information, and your data protection rights.
</div>

Assistant, Public & Community Relations (Part-Time; SCW)

Seyfarth Shaw LLP

<div>Why Seyfarth:
<div>
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you&rsquo;ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.</div>
The Opportunity:
<div>
As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in our Real Estate practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.</div>
The Day-To-Day:
<ul><li>Draft addendums to real estate contracts.</li><li>
Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any).</li><li>
Order title / surveys and underlying title documents.</li><li>
Prepare escrow instructions.</li><li>
Create and maintain closing files and organize closing binders, assisting with closings by compiling signature pages and closing documents.</li><li>
Coordinate filing of real estate documents with clients.</li><li>
Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents.</li><li>
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case &ldquo;shell&rdquo; documents for use by attorneys.</li><li>
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li><li>
Maintain good working relationships with clients.</li><li>
Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepares documents and packages for mail, messenger and overnight delivery.</li><li>
Completes client/matter forms. Requests conflicts of interest checks. Opens new files.</li><li>
Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed.</li><li>
Prepare expense reports; edit attorneys&rsquo; CLE credits and process client billing.</li><li>
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).</li><li>
Provide overflow and absence coverage assistance as well as legal supoprt assistant support for Legal Support Assistant Members&rsquo; attorneys.</li><li>
Maintain calendar, contacts and deadline reminder systems.</li><li>
Enters attorney time within deadlines, send time entry reminders and track entries.</li><li>
Works with docket and other teams to maintain accurate calendars.</li><li>
Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary.</li><li>
Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.</li><li>
Schedule appointment and make arrangements for meetings, conferences and travel.</li><li>
Screens telephone calls, listens to voicemail and records messages.</li><li>
Receives clients and visitors.</li><li>
Reviews and prints e-mail messages.</li><li>
Complete other duties and projects as assigned.</li></ul>
You Have:
<ul><li>4-7 years&rsquo; legal support experience required, Real Estate experience preferred.</li><li>
Bachelor's Degree preferred</li><li>
Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems</li><li>
Demonstrates effective interpersonal and communication skills, both verbally and in writing</li><li>
Demonstrates close attention to detail</li><li>
Ability to handle sensitive matters and maintain confidentiality</li><li>
Ability to handle multiple assignments and shifting priorities</li><li>
Ability to organize and prioritize work</li><li>
Ability to work well in a demanding and fast-paced environment</li><li>
Ability to work independently as well as effectively within a team</li><li>
Demonstrates a commitment to quality of finished product</li></ul>
What We Provide:
<div>
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.</div>
More About Seyfarth:

With more than 975 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/. 
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. 
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Location Specific Language:
<div>
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div><div></div> 
The salary range for this role is $90,000 to $110,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in San Francisco. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).</div>

Transactional Legal Support Assistant

Pomeroy Recreation & Rehabilitation Center

<div>Description:

Job Title: Development Assistant
Employer: Pomeroy Recreation &amp; Rehabilitation Center
Reports To: Director of Fund Development and Communications
Department: Fund Development
Employment Status: Full-time
Pay Rate: $25&ndash;$28/hour
Position Summary: Under the supervision of the Director of Development and Communications, the Development Assistant plays a vital role on the Fund Development and Communications team. This position is responsible for supporting all aspects of fundraising and communications, including donor relations, data management, social media, and special events. The Development Assistant will provide essential administrative and operational support while contributing to donor stewardship and community engagement efforts. Success in this role requires a self-starting individual with strong initiative who values and advances the mission and vision of the Pomeroy Center.
DUTIES AND RESPONSIBILITIES:
Fund Development<ul><li>
Support the Fund Development and Communications Department in all areas of fundraising, donor engagement, and day-to-day operations.</li><li>
Process donations and maintain accurate donor records and files in Salesforce.</li><li>
Prepare weekly acknowledgement letters and donor correspondence.</li><li>
Prepare fundraising and donor reports, and reconcile records with the finance department each month.</li><li>
Work with the Director of Development and Fund Development Associate to help carry out donor cultivation plans.</li><li>
Assist with the planning and execution of all fund development events and the Banner of Love gala. There will be other departmental events that will also require FD support.</li><li>
Help recruit, support, and guide volunteers working on projects.</li><li>
Take on other projects or duties as needed (ex: sneaker drive, art galleries, Spotify, business cards, organizing merch).</li></ul>
Communications &amp; Social Media<ul><li>
Manage the Pomeroy Center&rsquo;s social media platforms with an eye toward building engagement, growing followers, and sharing our story.</li><li>
Make updates to the Pomeroy website.</li><li>
Create original content for social media, marketing, and communications.</li><li>
Join outings and programs to capture photos, stories, and videos that highlight the impact of the Center.</li><li>
Contribute to broader marketing efforts, including calendars, flyers, mailings, and email campaigns.</li><li>
Use basic graphic design skills to create materials, or show a willingness to learn these tools on the job.</li></ul>
Interpersonal &amp; Team Responsibilities<ul><li>
Serve as a positive, front-facing representative of the Pomeroy Center.</li><li>
Communicate clearly and respectfully with participants, donors, board members, volunteers, and staff.</li><li>
Bring initiative and flexibility to the role, and be willing to jump in where needed.</li><li>
Approach participants and the broader community with compassion and kindness, ensuring that our values are reflected in every interaction.</li></ul>
PREFERRED QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.<ul><li>
Ability to write clearly, with accuracy and attention to detail as a priority</li><li>
Strong editing and proofreading skills</li><li>
Demonstrated ability to create a positive and productive work environment</li><li>
Consistently meet deadlines and manage shifting priorities with a sense of urgency when needed</li><li>
Effectively handle multiple projects and assignments from a variety of staff and volunteers, from inception to completion</li><li>
Provide outstanding, high-quality customer service</li></ul>
Requirements:

REQUIREMENTS:<ul><li>
Must have an associate&rsquo;s or bachelor&rsquo;s degree and 2 years of related experience providing fundraising, communications, and event support OR An equivalent combination of training and/or experience providing high-level administrative support</li><li>
Minimum 2 years of administrative experience in an office environment</li><li>
Ability to work effectively with a variety of personalities; sensitivity to the needs/communication of persons with differing abilities</li><li>
Ability to work independently and to accept direction</li><li>
Ability to prioritize multiple tasks and complete projects on deadline</li><li>
Proficiency in the latest versions of Microsoft Office software (Word, Excel, PowerPoint, Publisher, etc.) and Google Docs, Macintosh programs/operating systems, email, and Internet; familiarity with DonorPerfect preferred</li><li>
Ability to conduct oneself in a professional manner when interacting with the public and/or with difficult situations</li><li>
Ability to work productively in an unstructured environment with frequent interruptions</li><li>
Criminal Record Clearance</li><li>
Current certification in CPR, First Aid, and ProAct required</li></ul>
COMPETENCIES:<ul><li>
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.</li><li>
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li><li>
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.</li><li>
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.</li><li>
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.</li><li>
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.</li></ul>
PHYSICAL DEMANDS AND WORK ENVIRONMENT:<ul><li>
Occasionally stand, walk, and sit</li><li>
Frequently required to utilize hand and finger dexterity</li><li>
Frequently required to talk or hear</li><li>
Occasionally utilize visual acuity to operate equipment, read technical information, and/or use a keyboard</li><li>
Occasionally required to lift/push/carry items less than 25 pounds/ up to 25 pounds/ up to 50</li><li>
Occasionally exposure to outside weather conditions</li><li>
Occasionally exposure to bloodborne and airborne pathogens or infectious materials</li><li>
Occasionally loud noise</li></ul></div>

Development Assistant

SAN FRANCISCO BALLET ASSOCIATION

<div>Job Title: Temporary Senior Manager, Special Projects 
Department: Development &ndash; Events 
Reports To: Director of Events 
Classification: Temporary full-time, exempt
 
Compensation: $3,461.53 - $3,653.85 biweekly 
Duration: September 30 &ndash; May 15, 2026
 
Location: San Francisco Ballet Offices (hybrid work schedule)
Primary Responsibilities:<ul><li>
Domestic &amp; International Travel Engagements<ul><li>
Partner with the Director of Events and Senior Manager, Special Events on the planning and execution of donor travel programs, both domestic and abroad.</li><li>
Research and identify invitation prospects; manage outreach, tracking, and timely follow-up with participants.</li><li>
Coordinate travel-related logistics including itineraries, hospitality, and donor stewardship touchpoints.</li></ul></li><li>
Campaign Salon Events<ul><li>
Collaborate with the Senior Manager, Strategic Engagement Events to plan and execute Campaign Salon events designed to cultivate and engage key supporters.</li><li>
Manage invitation lists, guest communications, and event-day execution.</li><li>
Ensure alignment of event strategy with broader campaign goals.</li></ul></li><li>
Signature Fundraising Event Support<ul><li>
Work in close partnership with the Director of Strategic Partnerships and Director of Events to secure event sponsorships and table sales.</li><li>
Provide oversight and hands-on support for the Opening Night Gala Virtual Auction and School Spring Festival including:<ul><li>
Soliciting in-kind donations and managing donor communications.</li><li>
Managing Greater Giving platform.</li><li>
Bundling auction items and experiences into compelling packages.</li><li>
Setting lot pricing and drafting engaging auction descriptions.</li></ul></li><li>
Manage Fund-a-Need initiative for School Spring Festival, including strategy, donor outreach, and on-site execution in partnership with Development Events colleagues</li><li>
Contribute to the overall success of the Events team by assisting with additional projects and responsibilities as assigned.</li></ul></li><li>
Strategic Event Development &ndash; External Events Program Plan<ul><li>
Research, assess, and develop external events rental/sales plan.</li><li>
Design a structured menu of tiered event offerings at multiple price points, with clear benefits and experiences tied to each level.</li><li>
Create sales strategy for external events, outlining prospects and stewarding existing donors/sponsors into higher levels of participation.</li><li>
Provide recommendations for scalable, mission-aligned event formats that can generate new revenue streams.</li></ul></li></ul>
Qualifications<ul><li>
Significant experience (7+ years) in event management, donor relations, or fundraising, ideally within the nonprofit or performing arts sector.</li><li>
Demonstrated ability to quickly step into senior-level responsibilities and manage complex projects.</li><li>
Proven success in planning and executing high-profile events such as donor travel programs, fundraising events, and cultivation events.</li><li>
Strong organizational and project management skills with the ability to balance multiple priorities and tight timelines.</li><li>
Excellent written and verbal communication skills, with the ability to engage high-level donors, trustees, and stakeholders with professionalism and discretion.</li><li>
Experience with event and fundraising technology platforms (e.g., Greater Giving, Tessitura are a plus) and strong proficiency with Microsoft Office Suite.</li><li>
Strategic thinker with a track record of developing creative event concepts and revenue-generating opportunities.</li><li>
Collaborative and adaptable team player, comfortable working in a fast-paced environment and providing hands-on support where needed.</li><li>
Flexibility to work evenings, weekends as required.</li></ul>
Application Procedure
We prefer you apply online
NO CALLS, PLEASE
San Francisco Ballet Association is an Equal Opportunity Employer committed to employing a diverse staff. Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance (FCO).
Organizational Profile
As America's oldest professional ballet company and one of the three largest ballet companies in the United States, San Francisco Ballet has enjoyed a long and rich tradition of artistic firsts since it was founded in 1933. SF Ballet performed the first American productions of Swan Lake and Nutcracker, as well as the first production of Coppelia, choreographed by an American choreographer. Guided in its early years by American dance pioneers and brothers Lew, Willam, and Harold Christensen, San Francisco Ballet currently presents more than 100 performances a year locally, nationally, and abroad. Under the direction of Tamara Rojo, the Company upholds and drives an international reputation as one of the preeminent ballet companies in the world.</div>

Temporary Senior Manager, Special Projects

Global Gourmet Catering

<div>About Global Gourmet Catering (GGC)
Global Gourmet Catering is a full-service catering and event production company based in San Francisco. Since 1999, GGC has redefined the culinary landscape with bold, restaurant-quality cuisine, seamless logistics, and immersive event design. As Northern California&rsquo;s first certified Green Business caterer, Global Gourmet is trusted by Fortune 500 companies and industry leaders to deliver exceptional service at some of the region&rsquo;s most prestigious venues and large-scale events.
Our teams span culinary, warehouse, logistics, administrative, and field-based roles across a range of high-profile and high-volume event environments.
Position Overview
We are seeking a highly skilled and hands-on Senior Financial Analyst/Accountant to join our finance team. This role blends advanced accounting expertise with financial analysis to drive accuracy, insight, and operational efficiency across our dynamic, event-driven business. The ideal candidate brings proven experience in month-end close, job costing, inventory accounting, and payroll posting, along with a solid working knowledge of financial processes in manufacturing, hospitality, catering, or other service-oriented environments.
As a Senior Financial Analyst/Accountant, you will own full-cycle accounting processes with minimal oversight, including reconciliations, financial reporting, and cross-functional collaboration with Operations, Events, HR, and external vendors. This is a high-impact opportunity for someone who thrives in fast-paced settings, brings technical accounting expertise, and contributes to continuous process improvement and financial insight.
Key Responsibilities
Month-End Close and Financial Reporting<ul><li>
Ensure GAAP-compliant month-end close by applying rigorous cost accounting and accrual accounting principles, including proper recognition of costs, revenues, and liabilities within the correct reporting period, supported by reconciliations and documented assumptions across multiple business units.</li><li>
Prepare and analyze monthly balance sheet reconciliations, identifying, research and resolving discrepancies in areas such as prepaid expenses, accruals, sales tax, and payroll</li><li>
Review general ledger activity to ensure all entries are properly coded, aligned with company policies, and accurately reflect business operations, including expenses related to food, beverage, and venue rentals.</li><li>
Prepare month end journal entries and account reconciliations for various PL and BS accounts with accuracy and timeliness.</li><li>
Prepare various monthly, quarterly and annual financial reporting.</li></ul>
Sales Tax and Compliance<ul><li>
Compile and prepare detailed reports to support monthly and quarterly sales tax filings by reconciling POS sales and Invoicing against taxable sales by jurisdiction</li><li>
Maintain up-to-date tax rates and ensure the accuracy of compliance reporting across all regulatory obligations</li></ul>
Revenues, Costing, Payroll, and Inventory<ul><li>
Follow revenue recognition principles under GAAP ACS606.</li><li>
Conduct job costing analysis and reporting by allocating event-specific costs across labor, rentals, ingredients, and other expense categories.</li><li>
Post and analyze payroll entries, accurately allocating labor costs by locations and events and reconciling payroll data from Paycom</li><li>
Manage accounting aspects of inventory and cost reconciliation by collaborating with culinary and warehouse teams to validate physical counts against system reports</li></ul>
System Management and Process Improvement<ul><li>
Support system implementations, upgrades, and migrations by assisting with data exports and mapping</li><li>
Identify process pain points and recommend SOP improvements to streamline financial workflows, including invoice approvals, vendor payments, and reporting accuracy</li></ul>
Budgeting, Forecasting, and Treasury<ul><li>
Support budgeting and forecasting by building and maintaining tracking models for monthly expenses and comparing actuals to budgeted performance across departments</li><li>
Act as a backup approver for positive pay exceptions, ACH transactions, and wire transfers by validating approvals and ensuring payment accuracy in accordance with internal controls</li></ul>
Qualifications and Experience
Must Have:<ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, or a related field.</li><li>
6+ years of progressive accounting and/or financial analysis experience, with at least 3 years at a senior level.</li><li>
Hands-on expertise in month-end close, reconciliations, and financial reporting.</li><li>
Proven experience with job costing, inventory accounting, and payroll posting in a manufacturing, hospitality, catering, or other event-driven environment.</li><li>
Advanced Excel skills (pivot tables, VLOOKUPs, large-dataset analysis) and proficiency with Google Workspace.</li><li>
Working knowledge of accounting and HR/payroll systems such as QuickBooks Online, Paycom, and Ottimate.</li><li>
Highly organized, collaborative, and responsive, with the ability to operate with minimal oversight in a fast-paced, service-oriented environment.</li></ul>
Preferred<ul><li>
Experience in hospitality, CPG, and/or manufacturing companies</li><li>
Experience with process improvements, system conversions, or implementation projects</li><li>
Comfortable working in a dynamic, changing environment</li></ul>
Why Join GGC?<ul><li>
Hybrid work model with schedule flexibility</li><li>
High-impact role with opportunities to enhance financial systems and processes</li><li>
Collaborative, team-oriented culture focused on professional growth and operational excellence</li></ul>
Job Type: Full-time
Benefits:<ul><li>
401(k)</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Paid time off</li><li>
Vision insurance</li></ul>
Work Location: Hybrid remote in San Francisco, CA 94107 
Inclusivity Statement:
GGC is committed to fostering a diverse, inclusive, and equitable workplace. We welcome candidates from all backgrounds, including individuals with disabilities and those from underrepresented groups, to apply and bring unique perspectives to our team.
This job description reflects the essential functions and qualifications for the job role and is not exhaustive. Responsibilities are not limited to those listed above and may evolve at the company's discretion to meet changing business needs. Responsibilities and requirements may evolve to meet the needs of the company and its clients. 
 
 
Flexible work from home options available.</div>

Senior Financial Analyst/Accountant

AnswerLab

<div>AnswerLab is a leader in user experience research and strategy, partnering with the world&rsquo;s 
most influential brands to create experiences people love. For over 20 years, we&rsquo;ve helped 
organizations stay ahead of disruption by combining rigorous human insights with 
forward-looking strategy in areas such as AI, emerging technologies, global product 
ecosystems, and inclusive design. Our work fuels growth by enabling companies to make 
confident, evidence-based decisions that put people at the center of product and service 
innovation. 
 
We&rsquo;re seeking a strategic and hands-on Marketing Communications Manager to elevate 
AnswerLab&rsquo;s brand voice, content presence, and event strategy. This role is ideal for someone 
who thrives at the intersection of storytelling, digital engagement, and strategic execution. 
You&rsquo;ll collaborate across the organisation, including researchers, product leads, and 
executives, to translate complex insights into compelling, on-brand communications that 
position AnswerLab as the partner of choice for global brands navigating innovation and 
change. 

Key Responsibilities:<div> 
Brand and Messaging 
<ul><li>Ensure consistent brand voice, tone, and messaging across all channels and</li></ul>
materials. 
<ul><li>Collaborate with senior leaders to refine positioning, value propositions, and</li></ul>
client-facing narratives. 
<ul><li>Partner with researchers and product leaders to bring to life our differentiation in AI,</li></ul>
emerging technology, and experience strategy.</div><div> 

Content Development &amp; Optimization 
<ul><li>Lead development of high-impact content including blogs, case studies, research</li></ul>
reports, email campaigns, press releases, and sales enablement collateral. 
<ul><li>Partner with subject matter experts to turn technical insights into accessible and</li></ul>
compelling stories. 
<ul><li>Own the editorial calendar, ensuring alignment with business goals, campaigns, and</li></ul>
market trends. 
<ul><li>Work with SEO partners to optimize content for search, discoverability, and LLM</li></ul>
performance. 
<ul><li>Provide regular reporting on engagement, reach, and impact, with a focus on</li></ul>
continuous improvement.</div><div> 
Thought Leadership &amp; Events 
<ul><li>Partner with PR agency to secure speaking engagements, webinars, and event</li></ul>
opportunities that build AnswerLab&rsquo;s brand awareness and authority. 
<ul><li>Support the creation of executive bylines, op-eds, and perspectives to expand</li></ul>
AnswerLab&rsquo;s voice in the industry. 
<ul><li>Develop and manage event campaigns from planning through post-event follow-up,</li></ul>
ensuring ROI measurement. 
 
Social Media &amp; Community Building 
<ul><li>Own AnswerLab&rsquo;s LinkedIn and Instagram strategy and presence, creating content</li></ul>
that drives awareness, engagement, and client trust. 
<ul><li>Support selective use of YouTube and other channels to extend reach of thought</li></ul>
leadership and case studies. 
<ul><li>Monitor performance and optimize based on analytics and benchmarks.</li></ul></div><div> 

Marketing Operations &amp; Systems 
<ul><li>Use HubSpot (and other martech tools) to build, launch, and track campaigns.</li><li>Partner with sales enablement to align content with revenue-generation priorities.</li><li>Manage and maintain AnswerLab&rsquo;s digital asset library and collateral.</li><li>Explore and pilot new AI-driven marketing tools to improve efficiency and creativity.</li></ul></div> 
Knowledge, Skills, and Experience

We understand that outstanding candidates can come from a variety of backgrounds. While specific experience is important, we are ultimately looking for individuals with the personal characteristics to thrive in a growing, client-focused business. The ideal candidate will likely meet many or most of the following criteria:
<ul><li>5+ years of marketing communications experience, ideally in high-growth B2B,</li></ul>
consulting, or professional services environments. 
<ul><li>Proven ability to craft compelling content across multiple formats and audiences.</li><li>Strong event planning and management skills.</li><li>Expertise in LinkedIn strategy and social media thought leadership.</li><li>Proficiency with marketing automation (HubSpot preferred), analytics tools (HubSpot,</li></ul>
GA4), and reporting. 
<ul><li>Familiarity with SEO/LLM best practices and content optimization.</li><li>Bachelor&rsquo;s degree in Marketing, Communications, or related field.</li></ul>
Ideal candidate: 
<ul><li>Excellent stakeholder management and cross-functional collaboration skills.</li><li>Highly organized, detail-oriented, and able to manage multiple priorities.</li><li>Proactive, idea-generator who thrives on curiosity and is comfortable working in a</li></ul>
fast-evolving space (AI, emerging tech, UX, strategy). 
AnswerLab Core Values
<ul>
<li>Build trust</li>
<li>Provide amazing service</li>
<li>Support and encourage inclusivity</li>
<li>Jump in to help others</li>
<li>Handle change with flexibility</li>
<li>Innovate our products and processes</li>
<li>Explore creative solutions to challenges</li>
<li>Make AnswerLab a great place to work</li></ul> 


Physical Requirements
<ul>
<li>Extended hours may be required to meet project deadlines</li>
<li>Willingness to work shifted hours to service different time zones</li>
<li>Sitting for extended periods of time</li></ul> 


Additional Information

At AnswerLab, our mission is to create experiences people love. This means we strive to make our company a great place to work for people from all walks of life. Hiring people from a wide variety of backgrounds makes our company stronger and helps us achieve our mission. 
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. 
Information collected and processed as part of any job application you choose to submit is subject to AnswerLab's Privacy Policy: https://www.answerlab.com/privacy-policy 
.</div>

Marketing Communications Manager

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