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executive assistant / personal assistant

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senior administrative assistant Jobs in San Francisco

senior administrative assistant

administrative assistant

Tata Consultancy Services

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Must Have Technical/Functional Skills
  <br/>
  <br/>
 </strong>
 3+ years&rsquo; experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives
 <br/>
 <br/>
 <ul>
  <li>
   Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
  </li>
  <li>
   Strong executive presence; superior interpersonal communications skills
  </li>
  <li>
   Communicates with executives and front line management to gather or convey relevant information
  </li>
  <li>
   Must use considerable tact, diplomacy and judgment
  </li>
  <li>
   Interacts with people from a variety of departments and business coverage areas across the Enterprise
  </li>
  <li>
   Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
  </li>
  <li>
   Pro-active attitude with ability to stay focused and maximize time efficiently
  </li>
  <li>
   Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
  </li>
  <li>
   Experience managing executive calendars and booking travel for team/executives
  </li>
  <li>
   Teamwork - must foster collaboration and trust among team members and business partners
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Roles &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executes calendar management, expense reporting, and travel arrangements
  </li>
  <li>
   Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
  </li>
  <li>
   Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
  </li>
  <li>
   Manages different and conflicting objectives, projects or activities at once
  </li>
  <li>
   Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
  </li>
  <li>
   Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
  </li>
  <li>
   Supports occasional requests from the broader team &ndash; supplies, floor access, onboarding support, etc.
  </li>
  <li>
   Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  TCS Employee Benefits Summary
  <br/>
  <br/>
 </strong>
 Discretionary Annual Incentive.
 <br/>
 <br/>
 Comprehensive Medical Coverage: Medical &amp; Health, Dental &amp; Vision, Disability Planning &amp; Insurance, Pet Insurance Plans.
 <br/>
 <br/>
 Family Support: Maternal &amp; Parental Leaves.
 <br/>
 <br/>
 Insurance Options: Auto &amp; Home Insurance, Identity Theft Protection.
 <br/>
 <br/>
 Convenience &amp; Professional Growth: Commuter Benefits &amp; Certification &amp; Training Reimbursement.
 <br/>
 <br/>
 Time Off: Vacation, Time Off, Sick Leave &amp; Holidays.
 <br/>
 <br/>
 Legal &amp; Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
 <br/>
 <br/>
 Salary Range: $60,000 - $75,000 a year
 <br/>
 <br/>
 <strong>
  Qualifications:
 </strong>
 BACHELOR OF COMPUTER SCIENCE
</div>


Administrative Assistant

DocuSign

<div><h2 class="jobSectionHeader"><b>Company Overview</b></h2><div><br>
Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).</div><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>What You'll Do</b></h2><div><br>
We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.</div><div></div><div><br>
This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.</div><div></div><div><p><b><br>
Responsibility</b></p></div><ul><li><div>
Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel</div></li><li><div>
Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items</div></li><li><div>
Act as back-up to other Executive and Administrative Assistants in the COO organization as needed</div></li><li><div>
Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO</div></li><li><div>
Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants</div></li><li><div>
Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities</div></li><li><div>
Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments</div></li><li><div>
Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind</div></li><li><div>
Perform other administrative related functions, delegated or assigned</div></li></ul><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>Job Designation</b></h2><div><p><b><br>
Hybrid:</b></p>
Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)</div><div></div><div><p><br>
Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.</p></div><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>What You Bring</b></h2><div><p><b><br>
Basic</b></p></div><ul><li><div>
Bachelor&rsquo;s degree or equivalent experience</div></li><li><div>
2+ years of administrative assistant work supporting VP-level executives or higher</div></li></ul><div></div><div><p><b><br>
Preferred</b></p></div><ul><li><div>
3+ years of experience assisting multiple executives in a Saas company</div></li><li><div>
Thrives in an unstructured environment with minimal direction</div></li><li><div>
Able to manage multiple executives with different working styles</div></li><li><div>
Experience working at a rapidly-growing company</div></li><li><div>
Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives</div></li><li><div>
Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)</div></li><li><div>
Excellent organization, attention to detail and ability to context switch between tasks and topics</div></li><li><div>
High level of integrity</div></li><li><div>
Excellent communication skills</div></li><li><div>
Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly</div></li></ul><br>
<br>
<p></p><h2 class="jobSectionHeader"><b>Wage Transparency</b></h2><div><br>
Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.</div><div></div><div><br>
Based on applicable legislation, the below details pay ranges in the following locations:</div><div></div><div><br>
California: $40.14/hour - $58.13/hour</div><div></div><div><br>
This role is also eligible for the following:</div><ul><li>
Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.</li></ul><div></div><div><p><br>
Global benefits</p>
provide options for the following:</div><ul><li>
Paid Time Off: earned time off, as well as paid company holidays based on region</li><li>
Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement</li><li>
Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment</li><li>
Retirement Plans: select retirement and pension programs with potential for employer contributions</li><li>
Learning and Development: options for coaching, online courses and education reimbursements</li><li>
Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events</li></ul><div><p><b>
Work Authorization Notice:
</b></p>Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.</div><br>
<div></div>
<br>
<p></p><h2 class="jobSectionHeader"><b>Life At Docusign</b></h2><div><p><b><br>
Working here</b></p></div><div>
Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.</div><div></div><div><br>
We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.</div><div></div><div><p><b><br>
Accommodation</b></p></div><div>
Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.</div><div></div><div><br>
If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.</div></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Our global benefits</b></h3>
<div></div><div><div><div><h4 class="jobSectionHeader"><b>Paid time off</b></h4>
<div>Take time to unwind with earned days off, plus paid company holidays based on your region.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Paid parental leave</b></h4>
<div>Take up to six months off with your child after birth, adoption or foster care placement.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Full health benefits</b></h4>
<div>Options for 100% employer-paid health plans from day one of employment.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Retirement plans</b></h4>
<div>Select retirement and pension programs with potential for employer contributions.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Learning &amp; development</b></h4>
<div>Grow your career with coaching, online courses and education reimbursements.</div>
</div></div><div></div><div><div><h4 class="jobSectionHeader"><b>Compassionate care leave</b></h4>
<div>Paid time off following the loss of a loved one and other life-changing events.</div></div></div></div></div>

Docusign

<div>
 <strong>
  Company Overview
  <br/>
  <br/>
 </strong>
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 <br/>
 <br/>
 What you'll do
 <br/>
 <br/>
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 2 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 <br/>
 <br/>
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 <br/>
 <br/>
 <strong>
  Responsibility
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
  </li>
  <li>
   Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
  </li>
  <li>
   Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
  </li>
  <li>
   Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
  </li>
  <li>
   Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
  </li>
  <li>
   Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
  </li>
  <li>
   Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
  </li>
  <li>
   Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
  </li>
  <li>
   Perform other administrative related functions, delegated or assigned
   <br/>
   <br/>
  </li>
 </ul>
 Job Designation
 <br/>
 <br/>
 <strong>
  Hybrid:
 </strong>
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 <br/>
 <br/>
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 <br/>
 <br/>
 What you bring
 <br/>
 <br/>
 <strong>
  Basic
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent experience
  </li>
  <li>
   2+ years of administrative assistant work supporting VP-level executives or higher
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience assisting multiple executives in a Saas company
  </li>
  <li>
   Thrives in an unstructured environment with minimal direction
  </li>
  <li>
   Able to manage multiple executives with different working styles
  </li>
  <li>
   Experience working at a rapidly-growing company
  </li>
  <li>
   Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
  </li>
  <li>
   Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
  </li>
  <li>
   Excellent organization, attention to detail and ability to context switch between tasks and topics
  </li>
  <li>
   High level of integrity
  </li>
  <li>
   Excellent communication skills
  </li>
  <li>
   Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
   <br/>
   <br/>
  </li>
 </ul>
 Wage Transparency
 <br/>
 <br/>
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 <br/>
 <br/>
 Based on applicable legislation, the below details pay ranges in the following locations:
 <br/>
 <br/>
 California: $40.14/hour - $58.13/hour
 <br/>
 <br/>
 <strong>
  This Role Is Also Eligible For The Following
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 Global benefits provide options for the following:
 <br/>
 <br/>
 <ul>
  <li>
   Paid Time Off: earned time off, as well as paid company holidays based on region
  </li>
  <li>
   Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
  </li>
  <li>
   Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
  </li>
  <li>
   Retirement Plans: select retirement and pension programs with potential for employer contributions
  </li>
  <li>
   Learning and Development: options for coaching, online courses and education reimbursements
  </li>
  <li>
   Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Authorization Notice:
 </strong>
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 <br/>
 <br/>
 Life at Docusign
 <br/>
 <br/>
 <strong>
  Working here
  <br/>
  <br/>
 </strong>
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 <br/>
 <br/>
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 <br/>
 <br/>
 <strong>
  Accommodation
  <br/>
  <br/>
 </strong>
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 <br/>
 <br/>
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 <br/>
 <br/>
 Applicant and Candidate Privacy Notice
 <br/>
 <br/>
 States Not Eligible for Employment
 <br/>
 <br/>
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 <br/>
 <br/>
 Equal Opportunity Employer
 <br/>
 <br/>
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 <br/>
 <br/>
 EEO Know Your Rights poster
 <br/>
 <br/>
</div>


JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p>
</p><p><b>FEDERAL DEPOSIT INSURANCE ACT:<br>
</b></p><p><br>
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</p><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><p><br>
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
</p><p></p><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><p></p><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p><p></p><p>
Equal Opportunity Employer/Disability/Veterans</p><br>
<br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant

ASM Global

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div><div>
POSITION SUMMARY</div><div>
Perform all administrative duties in assistant Catering Sales Department and Main Office for Hospitality. This position will work closely with all F&amp;B Operations and Sales Department and will require the ability to interact with all levels of staff including clients.</div><div></div><div>
POSITION DUTIES</div><ul><li><div>
All duties relating to main office reception desk.</div></li><li><div>
Answer and route all calls.</div></li><li><div>
Greet and assist clients and visitors.</div></li><li><div>
Process all catering paperwork: BEO distribution, menu signage, daily catering reports, delivery receipts, tip sheets and sales order changes.</div></li><li><div>
E-mail menus and catering contracts to potential clients as generated by Catering Sales Managers.</div></li><li><div>
Prepare weekly schedules for Sales Department.</div></li><li><div>
Incoming Mail and Outgoing Mail</div></li><li><div>
Upkeep Office Cleanliness, ensure Kitchen is always fully Stocked</div></li><li><div>
Additional Tasks given to you by a Sales or Exhibitor Manager</div></li></ul><div></div><div>
WORKING CONDITIONS</div><div>
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; stand and use hands to finger, handle or feel.</div><div></div><div>
QUALIFICATIONS</div><ul><li><div>
Telephone etiquette</div></li><li><div>
Knowledgeable in food values and nutrition</div></li><li><div>
Strong communication skills and the ability to read write and understand English.</div></li><li><div>
Basic PC application skills such as Excel and Word.</div></li><li><div>
Employee is regularly required to seat and walk for extended periods.</div></li><li><div>
Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquires or complaints from customers, regulatory agencies, or members of the business community.</div></li><li><div>
Ability to interface with other departments.</div></li></ul><div></div><div>
Salary Range: $25-$35 per hour (DOE)</div><div></div><div><i>
ASM Global is an Equal </i><i>Opportunity/Affirmative</i><i> Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.</i></div><div></div><div>
Promotion from within is encouraged whenever qualified employees of ASM Global are available. Interested employees are urged to contact Human Resources if qualified for any of the above openings.</div><div></div><div>
Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. Final candidates will be required to undergo a background check.</div></div></div></div></div></div></div></div></div></div></div>

Catering Sales Administrative Assistant - Hospitality

Career Group

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   Executive / Personal Assistant - Prestigious Investment Firm, SF Office
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  $120k-140k
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  We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
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  Principal Responsibilities:
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   Provide holistic administrative support for the Managing Director and team members.
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   Own and manage complex high-volume calendaring across multiple time zones.
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   Ensure seamless flow of the Managing Director&rsquo;s daily activities.
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   Anticipate needs and proactively solve problems.
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   Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
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   Act as a trusted partner and sounding board.
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   Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
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   Coordinate internal and external meetings, including compiling and distributing meeting materials.
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   Arrange extensive domestic and international travel.
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   Document and refine operational processes to increase efficiency across the Investment team.
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   Manage and process monthly expense reports.
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   Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
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  Qualifications:
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   5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
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   Experience supporting a Managing Director-level principal and team preferred.
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   3+ years of experience working in a Finance Services environment strongly preferred.
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   Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
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   Highly motivated, self-driven, solution and detail oriented.
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   Thorough attention to detail and superior communication skills.
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   Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
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   Ability to think independently and provide creative solutions.
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   Strong emotional intelligence and ability to diplomatically navigate complex situations.
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   Positive attitude -- no task is too big or too small.
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   Experience with Microsoft Office; experience with Salesforce ideal.
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   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
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  <em>
   California applicants, please view our Privacy Notice here:
   <u>
    https://careergroupcompanies.com/california-privacy-notice/.
   </u>
  </em>
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</div>


Executive/Personal Assistant - Investment Firm

Singular Builders

<p><b>Singular Builders</b> is a young company founded by two industry veterans.  We look to perform construction for complex, sophisticated, and unusual projects.   We love a challenge; we know what we like, and we're good at it.  Our name is new, but our projects are familiar.  Renovations, retrofits, high-end interiors, inner urban infrastructure are the type of projects that we seek and where our focus is as a company. We've worked together on some of the most complex, interesting, and beautiful construction projects throughout California. We are now looking to bring together a team of people who really care about the work we do.  What sets us apart isn't just our depth of expertise and breadth of services, but how we deliver them.  The way we go about problem solving, the way we staff our projects, and with whom we staff our projects - that's what makes us singular.</p><p>We are seeking a highly organized and proactive <b>Executive Assistant</b> to provide comprehensive administrative support to senior management. The ideal candidate will possess strong organizational skills, discretion, exceptional communication abilities with internal teams and external stakeholders, as well as proficiency with various digital tools. This role offers an exciting opportunity to contribute to the efficiency and success of our organization by managing schedules, coordinating projects, accurate documentation, and ensuring smooth daily operations.</p><p><b>Essential duties and responsibilities include, but are not limited to:</b></p><p>&middot; Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</p><p>&middot; Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing audio or written materials.</p><p>&middot; Coordinate complex travel arrangements and prepare detailed itineraries for executives.</p><p>&middot; Submits, monitors and tracks invoices, reimbursements, and supply management.</p><p>&middot; Assist with event planning for corporate meetings, conferences, and company functions.</p><p>&middot; Comfortable working with multiple project teams and deadlines.</p><p>&middot; Handle phone etiquette when managing multi-line phone systems and front desk responsibilities, ensuring excellent customer service.</p><p>&middot; Perform data entry, filing, and record keeping using Microsoft Office Suite and other office management tools such as QuickBooks and DocuSign.</p><p>&middot; Facilitate project coordination by tracking deadlines, preparing reports, and liaising with internal teams.</p><p>&middot; Oversee office management duties such as supply ordering, maintaining office equipment, and organizing files for easy access.</p><p>&middot; Provide personal assistant support as needed to senior executives to enhance productivity.</p><p>&middot; Build cross-functional relationships between departments.</p><p>&middot; General office duties as needed</p><p><b>Qualifications</b></p><p>&middot; Proven experience in an executive administrative or personal assistant role with strong clerical skills.</p><p>&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign.</p><p>&middot; Excellent typing speed with high accuracy; experience in transcription is a plus.</p><p>&middot; Strong organizational skills with the ability to manage multiple tasks efficiently under tight deadlines.</p><p>&middot; Exceptional communication skills including phone etiquette and customer service experience.</p><p>&middot; Demonstrated ability to handle confidential information discreetly.</p><p>&middot; Experience with event planning, project coordination, office management, bookkeeping, data entry, filing systems, and front desk operations preferred.</p><p>&middot; This position is integral to maintaining the smooth operation of our organization&rsquo;s executive functions. We seek a dedicated professional eager to contribute their skills in a dynamic environment that values efficiency and excellence in administrative support.</p><p><b>Required Education, Skills and Experience</b></p><p>&middot; 5+ years of related experience required in working in an executive assistant role or senior administrative assistant role supporting leadership teams in the construction field.</p><p>&middot; Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)</p><p>&middot; Bachelors degree in Business Administration, Business Management, Construction Management, or similar.</p><p>&middot; 5+ years of relevant calendar management and expense report management experience for 1 or more executives</p><p><b>Travel</b></p><p>&middot; Primarily office-based in San Francisco with occasional visits to construction sites or project meetings.</p><p>&middot; May require coordination outside of normal business hours depending on executive schedules and project deadlines.</p><p>&middot; Travel would be local and include attendance for professional business events as well as employee events.</p><p><b>Other Duties</b></p><p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p><b>EQUAL OPPORTUNITY EMPLOYER</b></p><p>The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.</p><p>The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.</p><p>This job description may be modified at any time at the sole discretion of Singular Builders.</p><p>Job Type: Full-time</p><p>Pay: $105,000.00 - $115,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do you possess Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Executive Assistant: 5 years (Required)</li><li>calendar mgmt and expense reports for multiple leaders?: 5 years (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant

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94 administrative assistant jobs In San Francisco

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Catering Sales Administrative Assistant - Hospitality

Executive/Personal Assistant - Investment Firm

Executive Assistant