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executive assistant Jobs in San Francisco

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administrative assistant - civil construction Jobs in San Francisco

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administrative assistant iii Jobs in San Francisco

administrative assistant iii

administrative assistant iii (ehs) Jobs in San Francisco

administrative assistant iii (ehs)

administrative assistant

Bank of America

<div>Job Description:
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. 
 
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates&rsquo; physical, emotional, and financial wellness through affordable, competitive and flexible benefits. 
 
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. 
 
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. 
 
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
Job Description: 
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities:
 <ul><li>Support 6-8 Bands 2&amp;3 employees with minimal indirect support for their direct reports</li><li>
Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners</li><li>
May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.</li><li>
Manage multiple objectives, projects or activities all at once</li><li>
Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence</li><li>
Proactively manage executive calendar, key deadlines, delivery commitments, routines</li><li>
Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges</li><li>
Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed</li><li>
Assist in organizing and executing All Hands/Staff Meetings</li><li>
Maintain email distribution groups / Update orientation slides and org chart monthly</li><li>
Assists with on-boarding of employees and contractors as well as coordinating employee events</li><li>
Communicates with executives and line management to gather and convey relevant information</li><li>
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment</li><li>
Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner</li><li>
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments</li><li>
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills</li><li>
Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems</li></ul>
Required Qualifications:<ul><li>
3-5 years of experience providing administrative support at the senior management level</li><li>
Significant time management, multi-tasking and prioritization skills</li><li>
Highly organized with strong attention to detail</li><li>
Ability to work effectively under pressure and time constraints</li><li>
Strong written and verbal communication skills, ability to interface with Senior Executives</li><li>
Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio)</li><li>
Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.</li><li>
Concur or similar experience processing travel and expenses</li></ul>
Skills:<ul><li>
Administrative Services</li><li>
Attention to Detail</li><li>
Customer and Client Focus</li><li>
Planning</li><li>
Prioritization</li><li>
Adaptability</li><li>
Collaboration</li><li>
Event Planning</li><li>
Office Administration</li><li>
Problem Solving</li><li>
Facilities Management</li><li>
Oral Communications</li><li>
Recording/Organizing Information</li><li>
Research</li><li>
Written Communications</li></ul>
The following laws or regulations restrict or prohibit the hiring of individuals with certain specified criminal history for the position Credit Solutions Advisor II: FDIC, Safe Act/Loan Originators
Shift:
1st shift (United States of America)
Hours Per Week:
40</div>

Administrative Assistant III

Houlihan Lokey

<div>Business Unit:
Corporate Finance
Industry:
General
Overview
Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.
Corporate Finance
Houlihan Lokey has extensive expertise in mergers, acquisitions, divestitures, activist shareholder and takeover defense, and other related advisory services for a broad range of U.S. and international clients. Our experience in M&amp;A has earned us consistent recognition throughout the industry. In 2025, LSEG ranked our firm the No. 1 investment bank for all global M&amp;A transactions.
<div>Scope:</div><div>
As an Executive Assistant, you will have delegated authority from the Head(s) of Corporate Finance (the &ldquo;Head(s)&rdquo;) to perform advanced administrative tasks on special projects and confidential assignments directly related to significant Company matters with minimal supervision. You will exercise considerable discretion and independent judgment in prioritizing and professionally managing the Head(s)&rsquo; external contacts. You will also independently plan, organize and schedule work based on necessary deadlines and priorities. The Executive Assistant role requires extensive knowledge of Company operations and organizational procedures. It may also require regular use of technical and business vocabulary.</div><div> 
Core Responsibilities:</div><div><div><ul><li>
Provides administrative support to the Head(s) and their direct team in an efficient and timely manner. Stays informed of current projects, issues, and priorities across the line of business and takes on additional tasks as appropriate.</li></ul></div><div><ul><li>
Manages the following processes on behalf of Corporate Finance (&ldquo;CF&rdquo;) Management:</li></ul></div><div><ul><li>
Event Request process review and approval up to $1000</li></ul></div><div><ul><li>
Quarterly Business Review Process &ndash; including facilitating materials and complex scheduling with discretion over timing on behalf of the Head(s)</li></ul></div><div><ul><li>
Innovation Submission Committee Administration &ndash; including creation of a process for a new committee, drafting of communications, and furthering committee objectives</li></ul></div><div><ul><li>
Performance Review Process &ndash; including helping coordinate year-end review meetings, managing event logistics, and serving as on-site support for the year-end review meeting in Dallas</li></ul></div><div><ul><li>
Manages highly confidential, business sensitive information.</li></ul></div><div><ul><li>
Exercises independence, judgement, and discretion in meeting acceptance, creation, and overall scheduling on behalf of assigned executive(s).</li></ul></div><div><ul><li>
Coordinates travel, hotel accommodations, and meeting facilities. Researches, negotiates, and arranges off-site meetings, events, and dinners. Develops itineraries to ensure maximum efficiency and convenience for each trip. Keeps track of potential clients and other contacts to meet in each destination city and schedules meeting opportunities.</li></ul></div><div><ul><li>
Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the Company&rsquo;s expense policies to ensure timely reimbursement. Proactively obtains missing receipts and reconciles credit card statements to ensure all expenses are submitted.</li></ul></div><div><ul><li>
Manages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks.</li></ul></div></div><div><div><ul><li>
Independently creates company-wide correspondences on behalf of assigned executive(s).</li></ul></div><div><ul><li>
Maintains a professional work environment, helping to create and foster a positive CF administrative culture.</li></ul></div><div><ul><li>
Assists with training and onboarding of new administrative assistants to ensure understanding of Company and departmental policies and procedures.</li></ul></div><div><ul><li>
Understands and upholds Company and departmental policies and procedures.</li></ul></div><div><ul><li>
Responds to requests for assistance from other business units, groups, and internal and external colleagues and proactively offers assistance when available.</li></ul></div><div> 
Additional Responsibilities:</div><div><ul><li>
Assures that the executive(s)&rsquo; schedules are aligned with identified priorities. Uses independent judgment in rearranging the executive(s)&rsquo; schedule daily to ensure efficient use of time and manageable workload.</li></ul></div><div><ul><li>
Effectively coordinates and collaborates with colleagues, clients, and stakeholders at all levels to complete tasks and/or projects as needed.</li></ul></div><div><ul><li>
Performs other related duties and special projects as assigned.</li></ul></div></div><div><div>
Qualifications:
</div><div><ul><li>Exceptional attention to detail and organizational skills.</li></ul></div><div><ul><li>
Minimum of five (5) years of experience in an advanced administrative position, preferably in the professional or financial services industry.</li></ul></div><div><ul><li>
Intermediate or advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li></ul></div><div><ul><li>
Demonstrates effective decision-making skills and can make decisions independently or with minimal direction.</li></ul></div><div><ul><li>
Excellent analytical skills with the ability to work proactively and independently.</li></ul></div><div><ul><li>
Strong interpersonal and communication skills with ability to work with colleagues and clients.</li></ul></div><div><ul><li>
Advanced written communication skills, with accurate spelling, grammar, and punctuation.</li></ul></div><div><ul><li>
Ability to communicate in a clear, precise, and professional manner in both written and verbal communications.</li></ul></div><div><ul><li>
Ability to exercise good business judgment when responding to the needs of clients and stakeholders, both internal and external.</li></ul></div></div><div><div><ul><li>
Ability to multitask, prioritize, and manage the completion of projects in an efficient and timely manner independently or with limited supervision.</li></ul></div></div>
Compensation and Benefits
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm&rsquo;s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
$120,000 - $130,000
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate&rsquo;s relevant qualifications, skills, and experience and the location where this position may be filled.
Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:
2026 Benefits
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.
#LI-117799</div>

Executive Assistant

Career Group

<div>
 
 
 Office Manager/Executive Assistant
 
 
 
 
 Salary
 
 : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 
 
 
 Location:
 
 San Francisco - onsite Monday - Friday
 
 
 
 
 
 
 
 
 Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 
 
 
 
 
 This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 
 
 
 
 
 You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 
 
 
 
 
 What you&rsquo;ll do:
 
 <ul>
 <li>
 Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
 </li>
 <li>
 Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
 </li>
 <li>
 Handle administrative functions including scheduling, bill pay, and account management
 </li>
 <li>
 Partner closely with executives on calendar management, meeting coordination, and travel planning
 </li>
 <li>
 Lead internal communications, team events, and employee experience initiatives
 </li>
 <li>
 Build and refine operational processes that scale with the business
 </li>
 <li>
 Serve as a go-to resource and culture driver across the organization
 </li>
 </ul>
 
 
 
 
 What we&rsquo;re looking for:
 
 <ul>
 <li>
 3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
 </li>
 <li>
 A highly proactive, detail-oriented operator who takes pride in ownership
 </li>
 <li>
 Confidence balancing hands-on execution with executive-level support
 </li>
 <li>
 Comfort navigating ambiguity and solving problems independently
 </li>
 <li>
 Strong communication skills and a collaborative mindset
 </li>
 <li>
 Experience with Google Workspace, Slack, and Notion
 </li>
 </ul>
 
 
 
 
 If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 
</div>

Executive Assistant/Office Manager

Northside Capital Partners

About the RoleHighly organized, detail-oriented Executive Assistant to the president with exceptional writing skills and positive energy. San Francisco part-time position 15-20 hours/wk in office per week.<ul><li>4 days/wk, 4&ndash;5 hours per day. (Some Flexibility)</li></ul>This role is ideal for someone who wants to step into a growing organization and take on meaningful, challenging work. You&rsquo;ll be managing priorities, anticipating needs, and organizing the teams that keep the business moving forward.Responsibilities<ul><li>Summarize meetings, keep active lists of current projects, and assignments</li><li>Manage and organize multiple email inboxes and digital correspondence</li><li>Sort and track documents, receipts, mail, and other physical and digital documents</li><li>Oversee light personal finance tasks (paying bills, tracking credit card expenses, assisting with budgeting)</li><li>Maintain clear task lists and provide regular status updates</li></ul>Qualifications<ul><li>Proven experience as an executive or personal assistant (preferably in a hybrid setup)</li><li>Excellent organizational and time management skills</li><li>High level of discretion and professionalism</li><li>Strong written and verbal communication skills</li><li>Comfortable with email management, Google Workspace/Microsoft Office, and digital filing</li><li>Familiarity with personal financial tasks (bill pay, budgeting) is a plus</li><li>Real Estate experience preferred (not required)</li></ul>Schedule &amp; Location<ul><li>15&ndash;20 hours per week</li><li>In-office (San Francisco)</li><li>Flexible scheduling, with preference for Monday&ndash;Thursday</li><li>Street parking is available</li></ul>Job Type: Part-timePay: $55.00 - $70.00 per hourAbility to Commute:<ul><li>San Francisco, CA 94123 (Required)</li></ul>Work Location: In person

Part-Time Executive Assistant

Harvey

<div>
 
 Why Harvey
 
 
 
 At Harvey, we&rsquo;re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we&rsquo;re reshaping how critical knowledge work gets done for decades to come.
 
 
 This is a rare chance to help build a generational company at a true inflection point. With 1500+ customers in 60+ countries, strong product-market fit, and world-class investor support, we&rsquo;re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth &mdash; personal, professional, and financial &mdash; is unmatched.
 
 
 Our team moves fast, takes ownership, and is deeply committed to the mission &mdash; operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.
 
 
 At Harvey, the future of professional services is being written today &mdash; and we&rsquo;re just getting started.
 
 
 
 Role Overview
 
 
 
 Harvey is seeking highly strategic, proactive, and polished Executive Assistants to support senior leaders across the organization. This role goes beyond traditional administrative support. It requires a partner who can help maximize executive leverage, operate as a force multiplier, and bring structure to a fast-moving, high-stakes environment.
 
 
 The ideal candidate has experience supporting senior, externally-facing executives and is comfortable navigating complex stakeholder landscapes across internal teams, customers, and partners. This person exercises strong judgment, is highly discerning about priorities, and plays an active role in ensuring the executive&rsquo;s time is deployed against the highest-impact opportunities. They bring a track record of owning executive time, acting as an opinionated partner, and helping drive meaningful business outcomes.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Drive executive leverage by owning and optimizing complex calendars, ensuring time is allocated to the highest-priority internal and external engagements
 </li>
 <li>
 Act as a strategic gatekeeper for the executive&rsquo;s time, triaging inbound requests, prioritizing effectively, and making clear, confident recommendations on where attention is needed
 </li>
 <li>
 Operate and scale the executive request flow, bringing structure and clarity across a wide set of stakeholders and ensuring efficient intake, prioritization, and follow-through
 </li>
 <li>
 Serve as a central point of coordination across internal teams and external stakeholders, ensuring communication is seamless, proactive, and high quality while maintaining strong relationships
 </li>
 <li>
 Own meeting preparation end to end, including agenda setting, materials development, and driving follow-ups to ensure strong execution and momentum
 </li>
 <li>
 Manage complex inboxes and communications, helping synthesize information, draft responses, and ensure the executive is consistently well-prepared and ahead by surfacing key decisions and recommending actions
 </li>
 <li>
 Plan and execute high-impact travel and logistics with a focus on efficiency, foresight, and minimizing friction
 </li>
 <li>
 Support strategic projects and initiatives, bringing organization, follow-through, and a bias for action
 </li>
 <li>
 Contribute to presentations and materials, ensuring executive communications are clear, polished, and aligned to priorities
 </li>
 <li>
 Act as a steady, calm, and positive presence across a broad set of relationships, helping maintain alignment and trust
 </li>
 <li>
 Handle highly sensitive and confidential information with discretion and sound judgment
 
 
 </li>
 </ul>
 
 What You Have
 
 
 
 <ul>
 <li>
 3+ years of experience supporting senior executives, ideally in a high-growth, externally-facing environment, with a strong preference for experience supporting C-level or equivalent leaders
 </li>
 <li>
 Proven ability to manage complex stakeholder ecosystems, including senior external partners and cross-functional internal teams
 </li>
 <li>
 Strong judgment and prioritization skills, with the ability to triage competing demands and make clear, confident decisions on behalf of the executive
 </li>
 <li>
 Experience managing high-volume, complex inboxes and communications, with a focus on creating leverage and clarity while proactively driving decision-making
 </li>
 <li>
 Track record of building and operating scalable systems for managing requests, workflows, and executive engagement
 </li>
 <li>
 Exceptional communication skills, with the ability to draft executive-level messaging and engage credibly with senior stakeholders
 </li>
 <li>
 High degree of professionalism and executive presence, with the ability to influence and build trust across all levels of an organization
 </li>
 <li>
 Calm, steady, and solutions-oriented under pressure, with the ability to bring structure to ambiguous situations
 </li>
 <li>
 Highly proactive and resourceful, with a strong ownership mindset and bias for action
 </li>
 <li>
 Discreet and trustworthy when handling sensitive information
 
 
 </li>
 </ul>
 
 Compensation Range
 
 
 
 $119,000 - $140,000 USD
 
 
 
 Depending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Notices [
 
 
 here
 
 
 ].
 
 
 
 
 Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.
 
 
 
 We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai
 
 
</div>

Walkup, Melodia, Kelly & Schoenberger

<div>
 
 
 SUMMARY:
 
 
 
 This employee&rsquo;s primary duties are to prepare legal and administrative correspondence and documents, maintain legal files, manage the calendar of the assigned attorney(s) and communicate with clients, opposing counsel, courts, agencies and the general public. May also assume responsibility for special projects from attorney(s).
 
 
 
 
 
 
 DUTIES:
 
 
 <ul>
 <li>
 Opening and closing cases (includes obtaining signed contracts and authorizations from the client, gathering initial case details, requesting final invoices, circulating closing documents)
 </li>
 <li>
 Prepare and send legal and administrative correspondence (including communications with clients)
 </li>
 <li>
 Format, put in final form and proofread all work product from attorney sent via dictation, hard copy and/or email
 </li>
 <li>
 Make travel arrangements for attorney as needed
 </li>
 <li>
 Receive and manage incoming phone calls, voicemails and emails
 </li>
 <li>
 Receive and manage incoming mail and service documents and handle or route appropriately
 </li>
 <li>
 Order and save investigation reports and/or medical records for cases
 </li>
 <li>
 Transcribe all dictation in a timely manner
 </li>
 <li>
 Maintain attorney&rsquo;s calendar (Outlook/Compulaw) for all SOL&rsquo;s, reminders, tentative rulings, appointments, depositions and verifying coverage. Coordinate with master calendar clerk
 </li>
 <li>
 Create, maintain, and organize hard and electronic files
 </li>
 <li>
 Organize, maintain, and track clients and case status for complex and mass tort cases, including coordination of individual cases
 </li>
 <li>
 Save all incoming documents, deposition transcripts, reports, etc. to the appropriate folder/file and route accordingly
 </li>
 <li>
 Prepare and file all Complaints at appropriate court, serve on all defendants and file POS
 </li>
 <li>
 Upon receipt, save then forward discovery onto attorney, assigned paralegal, and clients
 </li>
 <li>
 Schedule CourtCall, Zoom or in person appearances for cases
 </li>
 <li>
 Coordinate and confirm deposition dates, arrange CSR, and if needed videographer, interpreter
 </li>
 <li>
 Contact Courts as needed to obtain motion hearing dates, verify local rules, and/or special requirements
 </li>
 <li>
 Type, gather supporting documents, organize, and execute filing of all motions and oppositions as instructed by attorney (including tables of contents and tables of authorities, exhibits)
 </li>
 <li>
 Draft, prepare and file all pleadings (hard copy or electronically) at the proper court in a timely manner
 </li>
 <li>
 Trial preparation including preparation of trial binders, exhibits, blow-ups, scheduling experts, MIL&rsquo;s, CACI jury instructions, etc.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 <ul>
 <li>
 College degree required
 </li>
 <li>
 Must have 3-5+ years of litigation experience, plaintiff experience with personal injury and medical malpractice is a plus
 </li>
 <li>
 Strong familiarity with Code of Civil Procedure rules and requirements
 </li>
 <li>
 Must have knowledge of court filing requirements, including experience with e-filing in state and federal court
 </li>
 <li>
 Experience with complex and mass tort litigation involving large numbers of plaintiffs and coordination of cases between multiple firms
 </li>
 <li>
 Familiarity with court-specific procedures for complex and mass tort litigation
 </li>
 <li>
 Strong software skills, knowledge (MS Office Suite and Google Workspace) and calendaring
 </li>
 <li>
 Exceptional communication and attention to detail
 </li>
 <li>
 Strong project and task management skills
 </li>
 <li>
 Must be highly detail-oriented and able to manage multiple high-volume priorities in a fast-paced environment
 </li>
 <li>
 Ability to work with diverse personalities within various levels of the organization
 </li>
 <li>
 Must exhibit well-developed interpersonal and client relation skills
 </li>
 <li>
 2 days in the office, 3 days WFH
 </li>
 </ul>
 
 
 
 
 
 
 
 Salary range: $90,000 - $115,000
 
</div>

Legal Assistant

Opensity solutions

<div>Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. 
Join a prestigious Am Law 100 firm as a Legal Workplace Experience Coordinator, where you will play a key role in delivering exceptional administrative and operational support in a high-touch, client-focused environment. This position requires a proactive professional who thrives working independently while ensuring seamless day-to-day office operations and elevated client experience.
Position Overview
In this role, you will provide comprehensive front-of-house and administrative support, including reception, office services, hospitality coordination, and facilities assistance. You will serve as a critical point of contact for clients, visitors, and internal staff, ensuring professionalism and efficiency at every interaction.
This is a single-person site requiring a professional with a proactive, &ldquo;can-do&rdquo; attitude and strong problem-solving skills who can independently manage the day-to-day office operations. The ideal candidate will have prior experience working within a law firm or corporate office environment and demonstrate the ability to adapt quickly in a client-facing setting.
Additional responsibilities include assisting with new site setup, supporting office organization and operational readiness, and ensuring a seamless workplace experience for both employees and guests.<ul><li>
Position: Legal Workplace Experience Coordinator</li><li>
Location: San Francisco, CA 94105</li><li>
Shift: Monday &ndash; Friday, 8 am &ndash; 5 pm</li><li>
Pay rate: $35/hr</li></ul>
Key Responsibilities<ul><li>
Serve as the first point of contact by managing front desk operations and greeting visitors with professionalism and discretion</li><li>
Deliver a high-end client experience, ensuring all interactions reflect the firm&rsquo;s standards of excellence</li><li>
Collaborate closely with firm staff to support front office operations and daily workflow</li><li>
Answer and direct incoming calls promptly; take accurate, detailed messages when necessary</li><li>
Provide administrative support including invoice processing, credit card reconciliation, and special projects</li><li>
Manage multiple priorities independently while maintaining a high level of accuracy and attention to detail</li><li>
Monitor and maintain office supply inventory; coordinate timely ordering of supplies</li><li>
Utilize Microsoft Office (Word, Excel, Outlook) to create, edit, and manage documents and communications</li><li>
Maintain a clean, organized, and professional reception and lobby area</li><li>
Coordinate hospitality services, including catering orders, meeting room setup/breakdown, and room reservations</li><li>
Troubleshoot issues proactively and implement effective solutions</li><li>
Communicate clearly and professionally, both verbally and in writing</li><li>
Organize and maintain files, records, and document management systems</li><li>
Foster a positive, collaborative work environment through strong interpersonal skills</li><li>
Perform additional administrative and operational duties as needed</li></ul>
Qualifications &amp; Requirements<ul><li>
High school diploma or GED required</li><li>
Minimum of 1 year of experience in a law firm or professional services environment.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>
Strong communication and relationship-building skills</li><li>
Exceptional organizational skills with the ability to multitask effectively</li><li>
Demonstrated professionalism, discretion, and problem-solving ability</li><li>
Ability to lift and move up to 40 lbs. and transport materials using a wheeled cart (up to 75 lbs.)</li><li>
Ability to stand, sit, walk, bend, or kneel for extended periods as required</li><li>
Regular and sustained attendance in office 8-5</li><li>
Business Professional</li></ul>
Opensity Solutions, provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
#LI-SS1
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.</div>

Legal Workplace Experience Coordinator

Explore 28+ Administrative assistant in San Francisco this July. Find roles across top companies and apply now to boost your career.

28 administrative assistant jobs In San Francisco

Administrative Assistant III

Executive Assistant

Executive Assistant/Office Manager

Part-Time Executive Assistant

Executive Assistant

Legal Assistant

Legal Workplace Experience Coordinator