administrative assistant

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Join our Commercial &amp; Investment Bank Equities team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.
As an Executive Administrative Assistant on the Commercial &amp; Investment Bank Equities team you possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:<ul><li>
Maintain detailed, up-to-date calendars and proactively manage scheduling conflicts and priorities.</li><li>
Coordinate visitor access and handle all related onsite logistics.</li><li>
Plan and execute high volumes of onsite/offsite events (virtual and in-person), including meetings and roadshows&mdash;managing invitations, scheduling, catering, transportation, and related logistics.</li><li>
Screen incoming calls, assess urgency, and exercise discretion when sharing information.</li><li>
Coordinate logistics for internal and external meetings, partnering closely with the sales team to ensure client registration and confirmed schedules.</li><li>
Arrange and coordinate high volumes of domestic and international travel, including complex itineraries.</li><li>
Process T&amp;E expenses for team members, ensuring adherence to policy and timely submission within guidelines.</li><li>
Serve as a subject matter expert on applicable policies and procedures, providing guidance and ensuring compliance.</li><li>
Draft and deliver high-quality emails and communications to stakeholders at all organizational levels.</li><li>
Independently manage recurring responsibilities, escalating risks early and proactively communicating potential issues or delays.</li><li>
Support ad hoc projects and materials preparation, including editing spreadsheets and presentations, printing for client meetings, and collaborating effectively with the administrative assistant team.</li></ul>
Required qualifications, skills and capabilities<ul><li>
Candidates should have at least 3 years of administrative experience, supporting all levels through Managing Director</li><li>
Advanced calendar management</li><li>
Advanced ability to organize and prioritize</li><li>
Tact and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Candidates should have Expense and Invoice knowledge</li><li>
Strong proficiency in Microsoft Office and experience with using Co-Pilot, LLM Suite and AI technology tools</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li><li>
Ability to learn procedures and processes quickly</li></ul>
Note:
Hours 6:00AM - 2:30PM
This role requires five days in the office (Mon-Fri) and will not support Hybrid/Remote option.
This role does not offer relocation or transfer assistance. 
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.
ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Airport Express Shuttle, Inc.

Job Overview Airport Express Shuttle, Inc. is seeking a diligent and professional Virtual Assistant to join our team on a full-time, remote basis. At Airport Express Shuttle, Inc., we provide friendly, affordable, and convenient shared-ride airport shuttle services, making travel easier for our customers. The successful candidate will play a crucial role in supporting our daily operations by providing outstanding administrative and customer service support from a remote location. This role is ideal for a self-motivated individual with excellent organisational skills and a commitment to customer satisfaction. Please note that while this is a remote position, the role requires working hours aligned with our core operations in the Pacific Time Zone (San Francisco). Responsibilities * Provide first-class customer support by responding to enquiries via email, phone, and online chat in a timely and professional manner. * Manage all aspects of the booking process, including new reservations, modifications, and cancellations. * Coordinate with our team of drivers to ensure schedules are accurate and that pickups and drop-offs are seamless. * Maintain and update customer information accurately within our company database. * Perform general administrative duties, such as data entry, report generation, and supporting the management team as required. * Handle customer feedback and resolve any issues or complaints with empathy and efficiency to ensure a positive outcome. * Assist with the processing of payments and the management of invoices. Qualifications * Proven experience as a Virtual Assistant, Customer Service Representative, or in a similar administrative role. * Exceptional written and verbal communication skills. * Strong organisational, multitasking, and time-management abilities. * Proficiency in using Microsoft Office Suite and other common remote working tools. * The ability to work independently and take initiative in a remote environment. * A customer-focused attitude with a high degree of professionalism and reliability. * Access to a quiet, dedicated workspace and a stable, high-speed internet connection. * Previous experience in the transport or travel industry is advantageous but not essential.

Virtual Assistant

NUTRIMED INTERNATIONAL LLC

Location: United States Job Type: Full-Time / Part-Time Work Arrangement: Fully Remote<h2>Position Overview</h2>We are seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide administrative support and coordinate daily business operations in a virtual environment. This position plays an important role in maintaining efficient workflows, managing schedules, organizing documentation, and supporting communication between internal teams and external partners.The ideal candidate is proactive, dependable, and capable of managing multiple priorities independently while maintaining professionalism, accuracy, and strong organizational standards in a remote setting.<h2>Key Responsibilities</h2><ul><li>Coordinate daily administrative activities and support business operations remotely.</li><li>Manage calendars, meetings, appointments, and scheduling requirements.</li><li>Prepare, organize, and maintain digital documents, reports, and records.</li><li>Monitor emails, respond to inquiries, and support internal communications.</li><li>Coordinate projects, track assignments, and follow up on deadlines.</li><li>Maintain accurate databases, spreadsheets, and electronic filing systems.</li><li>Assist with preparing reports, presentations, and operational documentation.</li><li>Process administrative requests, invoices, expense documentation, and related records.</li><li>Support virtual meetings by preparing materials and documenting action items.</li><li>Collaborate with departments to improve administrative processes and workflow efficiency.</li><li>Assist with employee onboarding coordination and team support activities.</li><li>Maintain confidentiality of company information and sensitive documents.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li><li>2+ years of experience in administrative support, office coordination, operations, or a related field.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Strong attention to detail and ability to maintain accuracy.</li><li>Ability to prioritize tasks and meet deadlines with minimal supervision.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and online collaboration tools.</li><li>Comfortable working independently in a fully remote environment.</li></ul><h2>Preferred Qualifications</h2><ul><li>Previous remote administrative experience.</li><li>Experience supporting managers, executives, or cross-functional teams.</li><li>Familiarity with project management tools and digital workflow platforms.</li><li>Strong problem-solving skills and ability to take initiative.</li><li>Experience managing confidential business information.</li></ul><h2>Required Skills</h2><ul><li>Remote Administrative Support</li><li>Calendar &amp; Schedule Management</li><li>Document Management</li><li>Data Entry &amp; Reporting</li><li>Digital Communication</li><li>Task Coordination</li><li>Organization &amp; Time Management</li><li>Microsoft Office &amp; Online Collaboration Tools</li><li>Attention to Detail</li></ul><h2>Remote Work Requirements</h2><ul><li>Reliable high-speed internet connection.</li><li>Dedicated professional workspace.</li><li>Computer/laptop capable of supporting business applications.</li><li>Ability to communicate effectively through email, messaging platforms, and video meetings.</li><li>Ability to manage workload independently and maintain productivity remotely.</li></ul><h2>Why Join Us</h2><ul><li>Fully remote work environment.</li><li>Flexible full-time and part-time scheduling options.</li><li>Professional development and career growth opportunities.</li><li>Supportive and collaborative virtual team culture.</li><li>Opportunity to contribute to efficient business operations from anywhere in the United States.</li></ul>

Remote Administrative Coordinator

Valence Law Group

Legal Assistant / Transactional ParalegalValence LLP | Remote / San Francisco Bay Area RequiredAbout Valence LLPValence LLP is a boutique commercial real estate law firm focused on sophisticated real estate transactions. Our practice includes office, industrial, R&amp;D, life sciences, retail, and mixed-use leasing, acquisitions and dispositions, and other commercial real estate transactions. We are a collaborative, technology-forward firm with a distributed team and a strong emphasis on excellent work product, responsiveness, and practical client service.Position SummaryWe are seeking a Legal Assistant / Transactional Paralegal to support one or more senior attorneys in our commercial real estate practice. This full-time role is expected to involve roughly 60% administrative, executive assistant, and matter management support and 40% legal assistant/paralegal support.The ideal candidate is highly organized, detail-oriented, and proactive, with strong Microsoft Word skills (formatting, proofreading, redlining, document cleanup, styles, numbering, tables, headers/footers, cross-references) and the ability to learn new systems and terminology quickly. Prior transactional real estate experience is preferred, but not required. We are open to training a strong litigation paralegal, legal assistant, or legal secretary interested in transitioning into transactional work. Above all, we are looking for someone who works hard, takes pride in producing excellent work, and is eager to become an indispensable part of a high-performing team.ResponsibilitiesAdministrative &amp; Matter Management<ul><li>Manage attorney calendars and coordinate client meetings, deadlines, and follow-ups</li><li>Monitor attorney email, flag action items, and help keep matters moving</li><li>Maintain matter status and deadlines in project management software</li><li>Support client and matter onboarding/offboarding</li><li>Enter attorney time and assist with billing follow-up</li><li>Organize and manage documents in the Firm's document management system</li><li>Track deliverables, open issues, document versions, and client requests</li><li>Communicate professionally with clients, opposing counsel, brokers, and consultants</li></ul>Legal Assistant / Paralegal Support<ul><li>Proofread, format, edit, and assemble legal documents and correspondence</li><li>Prepare first drafts of leases, lease amendments, and miscellaneous leasing documents (including consents to assignment/sublease/change in control and broker listing and commission agreements) incorporating LOI terms</li><li>Prepare and revise redlines, exhibits, signature packets, and closing sets, including closing checklists and closing binders</li><li>Review documents for blanks, missing information, or missing exhibits</li><li>Assist with basic due diligence, checklists, abstracts, and transaction tracking</li></ul>Qualifications<ul><li>Bachelor's degree required</li><li>At least 3 years of experience as an executive assistant, legal assistant, legal secretary, or paralegal preferred</li><li>Prior law firm, in-house legal, real estate, or professional services experience preferred</li><li>Advanced Microsoft Word skills and strong proofreading/attention to detail</li><li>Strong organizational skills and ability to manage multiple deadlines</li><li>Excellent written and verbal communication</li><li>Experience with Adobe Acrobat; comfort learning new software systems</li><li>Ability to work independently, anticipate needs, and exercise sound judgment while maintaining confidentiality</li><li>Experience with project management software, document management systems, billing software, or commercial real estate transactions is a plus</li></ul>TechnologyOur team uses modern systems, including document management, project management, billing, communication, and AI-assisted tools. The right candidate must be comfortable learning new platforms and keeping information organized across systems.Work EnvironmentThis is a remote position, and candidates must have a quiet, dedicated workspace at home. Regular availability during Pacific Time business hours is required. Candidates must also be able to travel to one of the Firm's offices in San Francisco, Lafayette, or Petaluma 1-2 times per month, as well as visit the UPS Store on occasion, so candidates must be located in the San Francisco Bay AreaBenefits<ul><li>QSERA Health Care reimbursement</li><li>Paid time off</li><li>Long Term Disability and Life Insurance coverage, provided by the Firm at no additional cost to the employee</li></ul>Salary$70,000-$90,000 per year, based on skills and experience.How to ApplyPlease submit a resume and a brief cover letter describing your relevant experience and interest in the role. No direct calls, please.Pay: $70,000.00 - $90,000.00 per monthApplication Question(s):<ul><li>Please confirm you live in the Bay Area and are willing to travel to a local office 1-2 times a month.</li></ul>Work Location: Remote

Legal Assistant/Transactional Paralegal

Instabase

<div><div>At Instabase, we're passionate about democratizing access to cutting-edge AI innovation to enable any organization to solve previously unsolvable unstructured data problems in their industry. With customers representing some of the largest and most complex organizations in the world, and investors like Greylock, Andreessen Horowitz, and Index Ventures, our market opportunity is near infinite.

Instabase offers a consumption-based pricing model where customers can pay only for what they use, aligning directly with the value our products deliver. It empowers our clients to explore our AI Hub platform features extensively, enabling them to uncover crucial business insights. This customer-centric model allows Instabase to glean insights from diverse use cases and behaviors, ensuring we deliver top-tier solutions that provide unmatched advantages for everyday business operations.

With offices in San Francisco and Bengaluru, Instabase is a truly global company. We are people-first, and we've built a fearlessly experimental, endlessly curious, customer obsessed team who work together and help organizations around the world turn their unstructured data into insights instantly.</div><h1 class="jobSectionHeader">
Technical Lead Manager (TLM) &mdash; AI Systems &amp; Agents</h1>
<h2 class="jobSectionHeader">About Instabase and the Evolution of Our Business Model</h2>

Instabase is the pioneer in helping the world's largest enterprises&mdash;including global banks, insurance leaders, and healthcare giants&mdash;unlock and automate value from unstructured data. Our core platform is the industry standard for reading, understanding, and processing complex, unstructured documents at massive scale.

As a strategic addition to our current business model, we are building SuperApp, our natively multimodal, stateful AI assistant and autonomous agent platform. SuperApp represents the next evolution of Instabase: moving from passive document extraction to active, self-correcting agentic execution. By combining our enterprise-grade document understanding with secure, real-time sandboxed code execution, SuperApp enables users to not only parse unstructured data but programmatically act on it, write and run execution scripts, orchestrate complex software tools over Model Context Protocol (MCP), and complete open-ended reasoning tasks in a secure environment.

To lead the engineering team behind this next-generation capability, we are seeking an elite, hands-on Technical Lead Manager (TLM) &mdash; AI Systems &amp; Agents.
<h2 class="jobSectionHeader">
The Role: Player-Coach Leadership</h2>

This is an high-impact, low-bureaucracy role designed for a world-class systems engineer and builder. We keep our teams intentionally lean and fast. You will serve as a Player-Coach leading a tight, elite squad of 3 to 5 AI systems engineers.

At Instabase, we believe managers of small teams should stay close to the metal. Your time will be split:
<ul>
<li>60% to 70% Hands-on Engineering: Actively designing multi-turn agent loops, writing production code, building secure sandboxing environments, and architecting systems.</li>
<li>30% to 40% Leadership &amp; Mentorship: Recruiting top-tier talent, mentoring engineers, reviewing PRs, and aligning product roadmaps with technical execution.</li>
</ul><h2 class="jobSectionHeader">What You Will Do</h2>
<ul><li>Architect Stateful Agent Loops: Design and implement highly reliable, multi-turn agentic planning and execution state machines capable of self-correction, tool orchestration, and long-context memory persistence.</li>
<li>Build Secure Execution Sandboxes: Own the runtime execution layer where model-generated code (such as Python data-analysis scripts) is safely isolated, monitored, and run in real-time without compromising enterprise security boundaries.</li>
<li>Pioneer Tool Orchestration &amp; MCP: Expand our agent capabilities by designing composable tool-calling integrations using Model Context Protocol (MCP) and custom API interfaces.</li>
<li>Build Evaluation &amp; Trajectory Testing Harnesses: Establish programmatic frameworks (using LLM-as-a-judge and trajectory evaluations) to test if agent loops, tool-calling selections, and error recoveries behave safely and deterministically.</li>
<li>Scale High-Performance Systems: Work on deep systems problems including latency optimization, semantic caching, speculative execution, and streaming intermediate agent states for a responsive user experience.</li>
<li>Scale the Team: Bootstrap, hire, and mentor a small, elite, high-velocity team of software and AI engineers.</li>
</ul><h2 class="jobSectionHeader">Our Technical Stack</h2>
<ul><li>Orchestration &amp; Frameworks: LangGraph, LangChain, Go/Python, React, Node, Next.js.</li>
<li>Infrastructure &amp; Security: Secure sandboxed runtimes (Docker, gVisor, WebAssembly), GCP, AWS, Kubernetes, Cloud SQL (PostgreSQL, TimescaleDB), Redis, Pub/Sub.</li>
<li>AI &amp; Models: Integration with advanced reasoning models (GPT-4o, o3, Claude 3.5 Sonnet, DeepSeek) across custom function-calling, LLM fine-tuning, and hybrid vector-search RAG pipelines.</li>
<li>Standards: Model Context Protocol (MCP) tool schemas and APIs.</li>
</ul><h2 class="jobSectionHeader">About You</h2>
<ul><li>8+ Years of Professional Engineering Experience: A strong, proven background in software engineering, with significant tenure building and scaling backend systems, infrastructure, or platform services.</li>
<li>Active LLM &amp; Agentic Engineering Experience: Practical, hands-on experience building production-grade LLM applications, multi-agent workflows (using DAGs or state machines), or tool-calling executors.</li>
<li>Systems &amp; Infrastructure Rigor: Deep familiarity with building secure sandboxed runtimes, container isolation, API platforms, caching strategies, or high-throughput real-time data streaming.</li>
<li>Small-Team Leadership Experience: Proven track record of mentoring senior engineers, driving technical design reviews, and leading high-velocity squads as a Tech Lead, TLM, or hands-on EM.</li>
<li>An Active Builder: You love writing code. You are excited about the prospect of coding daily and staying out of the meetings and administrative bloat of traditional big-tech management.</li>
<li>Educational Background: BS, MS, or Ph.D. in Computer Science, Computer Engineering, or a highly quantitative field.</li>
</ul>
Compensation: The base salary range for this role is $230,00 to $270,000 + bonus, equity, and benefits. The actual pay may vary based on factors such as location, experience, and skills.
<div>
<div>US Benefits:</div>
<ul><li>Flexible PTO: Because life is better when you actually live it!</li>
<li>Comprehensive Coverage: Top-notch medical, dental, and vision insurance.</li>
<li>401(k) with Matching: We've got your back for a secure future.</li>
<li>Parental Leave &amp; Fertility Benefits: Supporting you in growing your family, your way.</li>
<li>Therapy Sessions Covered: Mental health matters&mdash; 10 free sessions through Samata Health.</li>
<li>Wellness Stipend: For gym memberships, fitness tech, or whatever keeps you thriving.</li>
<li>Lunch on Us: Enjoy a lunch credit when you're in the office.</li>
</ul>
#Li-Hybrid</div><div> 

</div><div>Instabase is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Research shows that in order to apply for a job, women feel they need to meet 100% of the criteria while men usually apply after meeting about 60%. Regardless of how you identify, if you believe you can do the job and are a good match, we encourage you to apply.</div></div>

Technical Lead Manager

Pacific Dental Grou[p

We are looking for a part time Dental Assistant/ Front desk help .Good benefits are provided, which include paid parking and medical /dental benefits.If you are looking for a sunny , bright , high tech office in San Francisco or Sunnyvale , look no further .Please send us an email and we can talk about the position openJob Type: Part-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Dental assisting: 2 years (Preferred)</li></ul>License/Certification:<ul><li>X-Ray Certification (Preferred)</li></ul>Work Location: Multiple locations

Dental Assistant

Lawrence Hall

Job Overview Lawrence Hall is seeking a dedicated and highly organised Remote Appointment Scheduler to join our team. This is a full-time position, offering the flexibility of remote work. As a key member of our administrative team, you will play a crucial role in connecting children, youth, and families with our vital services. You will be the first point of contact for many of our clients, ensuring a smooth and supportive scheduling experience. Founded in 1865, Lawrence Hall is a non-profit, community-based human services organisation dedicated to helping individuals and families heal from the effects of trauma. We provide essential programmes including foster care, mental health services, and special education, empowering young people to build resilience and thrive. This role is fundamental to the successful delivery of our mission. The offered salary for this position is $20 - $25 USD per hour. Responsibilities As a Remote Appointment Scheduler, your primary duties will include: • Efficiently scheduling, rescheduling, and cancelling appointments for various services and clinicians. • Managing and coordinating multiple calendars to optimise appointment availability. • Communicating with clients in a compassionate, professional, and timely manner via phone and email. • Maintaining accurate and confidential client records and appointment details within our database. • Sending timely appointment reminders and follow-up communications to clients. • Liaising with internal departments to ensure seamless coordination of care and services. • Acting as a helpful first point of contact, addressing initial enquiries and directing individuals to the appropriate resources. • Upholding the strictest standards of confidentiality regarding all client information. Qualifications The ideal candidate will possess the following qualifications: • Proven experience in an administrative, scheduling, or client-facing support role. • Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively. • Excellent verbal and written communication skills, with a professional and empathetic telephone manner. • High proficiency in using computers and scheduling software, including the Microsoft Office Suite. • The ability to work independently and proactively in a remote setting. • Meticulous attention to detail and a commitment to accuracy. • A strong understanding of the importance of discretion and confidentiality when handling sensitive information. • Experience working within a non-profit, healthcare, or social services environment is highly desirable. Benefits • The opportunity to make a meaningful impact as part of a mission-driven organisation dedicated to supporting vulnerable children and families. • A competitive hourly wage and a comprehensive benefits package. • A supportive and collaborative team culture. • The flexibility and convenience of a fully remote working arrangement.

Remote Appointment Scheduler

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