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administrative assistant

Epiq

<div>It's fun to work at a company where people truly believe in what they are doing!
Job Description:
<h1 class="jobSectionHeader">Administrative Assistant at a Law Firm
 
 
Join our prestigious law firm client in San Francisco as an Administrative Assistant supporting the Sr. Director of Operations. We are seeking a proactive individual, with a commitment to exceptional client service, professionalism, and adeptness in engaging with executives, attorneys, staff and clients at all levels. Your role will encompass the handling of confidential information with maturity, judgement and discretion.
</h1>Responsibilities
<ul><li>Provide comprehensive administrative support to the Senior Director.
</li><li>Collaborate closely with the office administrative team, including HR, Recruiting, &amp; Management.
</li><li>Manage the Director&rsquo;s calendar and assist with travel arrangements as necessary.
</li><li>Prepare expense reports and process invoices.
</li><li>Telephone support, schedule meetings and coordinate conference calls.
</li><li>Provide administrative support to ensure efficient office operations: ordering business cards, updating maps, tracking expenses.
</li><li>Skilled in MS Office; Word, Outlook, Excel and Adobe
</li><li>Create, revise, and format documents as per requirements.
</li><li>Assisting with processing invoices in Chrome River.
</li><li>Assisting with data entry into Aderent.
</li><li>Maintain both physical and digital filing systems, including data entry and electronic file organization.
</li><li>Assist with coordinating meeting logistics, including room setup and catering.
</li><li>Draft reports and spreadsheets, particularly in relation to the office move and other projects.
</li><li>Cross train and provide back-up support for the Receptionist when needed.
</li><li>Cross train and provide back-up support for the Hospitality Specialist when needed.
</li><li>Maintain flexibility to meet deadlines and adapt to changing priorities.
</li><li>Contribute to special projects as needed.
</li></ul>Qualifications
<ul><li>High school diploma required; some college preferred.
</li><li>Demonstrated initiative, highly organized and detail oriented.
</li><li>Possess strong interpersonal and time-management skills.
</li><li>Excellent written and verbal communication skills
</li><li>Strong technical skills: Microsoft Office Suite, Proficient with Excel, Chrome River a plus
</li><li>Comfortable with calendar management and scheduling.
</li><li>Exemplary customer service and collaborations skills, with the ability to work well within a team.
</li><li>Demonstrate initiative, independent thinking and creative problem solving.
</li><li>Proven ability to work independently while maintaining a high level of efficiency.
</li><li>Capability to handle multiple tasks simultaneously and see projects through to completion.
</li><li>Ability to lift or move 40 lbs. or greater
</li><li>Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
</li><li>Ability to walk, bend, kneel, stand or sit for an extended period of time
</li></ul>The Compensation range for this role is 25.00 to 28.53 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
#INDHP 
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq&rsquo;s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual&rsquo;s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq&rsquo;s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.</div>

Administrative Assistant

Netradyne

<div>
 
 Netradyne
 
 harnesses the power of Computer Vision and Edge Computing to revolutionize the modern-day transportation ecosystem. We are a leader in fleet safety solutions. With growth exceeding 4x year over year, our solution is quickly being recognized as a significant disruptive technology. Our team is growing, and we need forward-thinking, uncompromising, competitive team members to continue to facilitate our growth.
 
 
 
 POSITION SUMMARY:
 
 
 
 Reporting directly to the People Operations Manager, the Administrative Assistant plays a vital role in providing administrative support to the CEO and, as capacity allows, to other executives. Key responsibilities include managing the CEO&rsquo;s calendar, coordinating internal and external communications, arranging travel, preparing meeting materials, and supporting special projects and strategic initiatives.
 
 
 This role also oversees front office operations and handles a wide range of administrative tasks that support daily business functions. The Administrative Assistant serves as a key liaison between leadership, team members, and external stakeholders&mdash;including board members, key sponsors, and partners&mdash;and represents the organization with professionalism and discretion.
 
 
 This position requires exceptional organizational and communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities efficiently. In-person attendance at Board of Directors meetings is required.
 
 
 
 ESSENTIAL FUNCTIONS:
 
 
 
 To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
 
 
 <ul>
 <li>
 Calendar Management: Proactively manage and synchronize calendars for the CEO, scheduling meetings to maximize efficiency and value of time, and avoiding time conflicts. Evaluate incoming meeting requests and prioritize those that align with the CEO&rsquo;s and other executives&rsquo; most critical goals and;
 </li>
 <li>
 Administrative Tasks: Handle expense reports and other administrative tasks as needed for the CEO and other executives.
 </li>
 <li>
 Front Office Administration: Greet and assist visitors, clients, and employees in a professional and friendly manner. Ensure all guests are properly signed in and escorted as necessary. Provide a welcoming and professional environment for visitors and clients, ensuring all logistical arrangements (such as transportation or refreshments) are handled smoothly. Serve as a point of contact for any facilities-related issues (e.g., maintenance requests, office layout changes) and communicate with relevant departments to ensure a smooth and efficient office environment.
 </li>
 <li>
 Meeting Coordination: Prepare agendas, distribute materials, may be asked to take detailed minutes, and follow up on action items for meetings;
 </li>
 <li>
 Board Liaison: Support the CEO in communicating effectively with the Board of Directors. Provide administrative support to facilitate the Board&rsquo;s work including coordinating meeting logistics;
 </li>
 <li>
 Travel Arrangements: Arrange domestic and international travel, including booking flights, accommodations, transportation, and managing itineraries for effective participation in conferences and meetings;
 </li>
 <li>
 Communication &amp; Document Management: Support the CEO with drafting, reviewing, editing, and/or distributing professional communications, correspondence, reports, presentations, announcements, and other documents;
 </li>
 <li>
 Project Management: Manage administrative projects, including coordinating team initiatives, tracking deadlines, and following up on progress;
 </li>
 <li>
 Liaison and Relationship Building: Act as a primary point of contact for internal and external stakeholders, building strong working relationships across the team;
 </li>
 <li>
 Confidentiality: Maintain strict confidentiality regarding sensitive information and executive matters.
 </li>
 <li>
 Perform other duties as assigned;
 </li>
 <li>
 Enhance professional growth and development through participation in educational programs, current literature and workshops.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience working with C-level executives/preferably a CEO
 </li>
 <li>
 Develops professional expertise, applies company policies and procedures to resolve a variety of issues. Determines a course of action based on guidelines and modifies processes and methods as required.
 </li>
 <li>
 Works on problem of moderate scope, which requires analysis of situation/ data and judgement.
 </li>
 <li>
 Responsible for own work. Collaborates within and outside the team. Receives little instruction on day - to day work, general instructions on new assignment
 
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 High school diploma; Bachelor&rsquo;s degree preferred
 
 
 
 </li>
 </ul>
 
 Economic Package Includes:
 
 
 
 <ul>
 <li>
 Base Salary + eligibility for annual bonus
 </li>
 <li>
 Company Paid Health Care, Dental, and Vision Coverage for you and most of your dependents
 </li>
 <li>
 Generous PTO and Sick Leave
 </li>
 <li>
 401(K) with generous company match
 </li>
 <li>
 Disability, Life Insurance and Ancillary Benefits
 </li>
 <li>
 And much more
 
 
 
 </li>
 </ul>
 United States
 
 
 $70,000&mdash;$90,000 USD
 
 
 We are committed to an inclusive and diverse team. Netradyne is an equal-opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.
 
 
 If there is a match between your experiences/skills and the Company's needs, we will contact you directly.
 
 
 Netradyne is an equal-opportunity employer.
 
 
 
 Applicants only - Recruiting agencies do not contact.
 
 
 
 
 Recruitment Fraud Alert!
 
 
 
 There has been an increase in fraud that targets job seekers. Scammers may present themselves to job seekers as Netradyne employees or recruiters. Please be aware that Netradyne does not request sensitive personal data from applicants via text/instant message or any unsecured method; does not promise any advance payment for work equipment set-up and does not use recruitment or job-sourcing agencies that charge candidates an advance fee of any kind. Official communication about your application will only come from emails ending in &lsquo;@netradyne.com&rsquo; or &lsquo;@us-greenhouse-mail.io&rsquo;.
 
 
 Please review and apply to our available job openings at Netradyne.com/company/careers. For more information on avoiding and reporting scams, please visit the Federal Trade Commission's job scams website.
</div>

<div>
 
 TheLoops, an IFS company, is the first enterprise-grade AI Agent platform built for mission-critical applications and industries. Our AI Agents act as digital coworkers that are governed, secure, always learning, and working 24/7 to drive measurable business outcomes.
 
 
 
 
 As we grow, we&rsquo;re looking for driven, collaborative and ambitious individuals to help us deliver the future of AI-powered operations
 
 
 
 
 By joining our team, you will have the opportunity to be part of a
 
 global, diverse environment;
 
 you will be joining a
 
 winning team
 
 with a
 
 
 commitment to sustainability;
 
 
 and a company where we get things done so that you can
 
 make a positive impact
 
 on the world.
 
 
 
 
 We&rsquo;re looking for innovative and original thinkers to work in an environment where you can
 
 #MakeYourMoment
 
 so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.
 
 
 
 
 If you want to change the status quo, we&rsquo;ll help you make your moment. Join Team Purple. Join IFS.
 
 
 
 
 
 
 Job Description
 
 
 
 
 As the Executive Assistant, you will act as the right hand to the CEO and CTO, enabling them to focus on strategic priorities by managing their schedules, coordinating travel, preparing documents, and handling expenses. You will also take on key office management responsibilities &mdash; ensuring the workspace runs efficiently, suppliers are managed effectively, and team operations are well supported. This is a role for someone who thrives in a dynamic environment, can juggle multiple priorities, and enjoys both executive-level interaction and hands-on operational tasks. This will also include managing our new office in Silicon Valley
 
 
 
 
 * This role must be able to site onsite 4+ days/week in the San Francisco Area
 
 
 
 
 
 Executive Support
 
 
 
 
 
 &middot; Manage complex and frequently changing calendars for the CEO and CTO of the Loops and SVP AI Revenue Operations, scheduling meetings across time zones.
 
 
 
 
 &middot; Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodation.
 
 
 
 
 &middot; Prepare and process expense reports in a timely manner.
 
 
 
 
 &middot; Draft, edit, and prepare correspondence, presentations, and meeting materials.
 
 
 
 
 &middot; Organise and prepare for meetings, including gathering documents, setting up technology, and ensuring follow-up actions are tracked.
 
 
 
 
 &middot; Act as the primary point of contact for internal and external stakeholders on behalf of the CEO and CTO.
 
 
 
 
 
 Office Management &amp; Operations
 
 
 
 
 
 &middot; Oversee day-to-day office operations, ensuring supplies, equipment, and facilities are maintained.
 
 
 
 
 &middot; Manage relationships with vendors, contractors, and building management.
 
 
 
 
 &middot; Coordinate team events, meetings, and social activities.
 
 
 
 
 &middot; Support onboarding and offboarding processes in collaboration with HR.
 
 
 
 
 &middot; Maintain office policies, procedures, and health &amp; safety compliance.
 
 
 
 
 &middot; Provide ad hoc support to other leadership team members as needed.
 
 
 
 
 
 General Administration
 
 
 
 
 
 &middot; Assist with budget tracking and invoice processing for office-related expenses.
 
 
 
 
 &middot; Maintain accurate records and filing systems (both digital and physical).
 
 
 
 
 &middot; Support special projects and company initiatives, often working with cross-functional teams.
 
 
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or Office Manager (experience supporting C-suite executives preferred).
 </li>
 <li>
 Strong organisational and time management skills, with the ability to prioritise effectively.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of discretion and confidentiality.
 </li>
 <li>
 Strong problem-solving skills and ability to work independently.
 </li>
 <li>
 Proficiency with MS Office, Google Workspace, and virtual meeting platforms.
 </li>
 <li>
 Experience in a startup or fast-paced environment is highly desirable.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Salary Range: $90,000-$100,000 + 10% variable bonus
 </li>
 <li>
 Flexible paid time off, including sick and holiday
 </li>
 <li>
 Medical, dental, &amp; vision insurance
 </li>
 <li>
 401K with Company contribution
 </li>
 <li>
 Flexible spending accounts
 </li>
 <li>
 Life insurance and disability benefits
 </li>
 <li>
 Tuition assistance
 </li>
 <li>
 Community involvement and volunteering events
 </li>
 </ul>
 
 
 We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer
 
 
 
</div>

Executive Assistant- IFS The Loops

Seyfarth Shaw LLP

<div>Why Seyfarth:
<div>
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you&rsquo;ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.</div>
The Opportunity:
<div>
As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in our Real Estate practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.</div>
The Day-To-Day:
<ul><li>Draft addendums to real estate contracts.</li><li>
Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any).</li><li>
Order title / surveys and underlying title documents.</li><li>
Prepare escrow instructions.</li><li>
Create and maintain closing files and organize closing binders, assisting with closings by compiling signature pages and closing documents.</li><li>
Coordinate filing of real estate documents with clients.</li><li>
Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents.</li><li>
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case &ldquo;shell&rdquo; documents for use by attorneys.</li><li>
Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.</li><li>
Maintain good working relationships with clients.</li><li>
Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepares documents and packages for mail, messenger and overnight delivery.</li><li>
Completes client/matter forms. Requests conflicts of interest checks. Opens new files.</li><li>
Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed.</li><li>
Prepare expense reports; edit attorneys&rsquo; CLE credits and process client billing.</li><li>
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).</li><li>
Provide overflow and absence coverage assistance as well as legal supoprt assistant support for Legal Support Assistant Members&rsquo; attorneys.</li><li>
Maintain calendar, contacts and deadline reminder systems.</li><li>
Enters attorney time within deadlines, send time entry reminders and track entries.</li><li>
Works with docket and other teams to maintain accurate calendars.</li><li>
Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary.</li><li>
Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed.</li><li>
Schedule appointment and make arrangements for meetings, conferences and travel.</li><li>
Screens telephone calls, listens to voicemail and records messages.</li><li>
Receives clients and visitors.</li><li>
Reviews and prints e-mail messages.</li><li>
Complete other duties and projects as assigned.</li></ul>
You Have:
<ul><li>4-7 years&rsquo; legal support experience required, Real Estate experience preferred.</li><li>
Bachelor's Degree preferred</li><li>
Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems</li><li>
Demonstrates effective interpersonal and communication skills, both verbally and in writing</li><li>
Demonstrates close attention to detail</li><li>
Ability to handle sensitive matters and maintain confidentiality</li><li>
Ability to handle multiple assignments and shifting priorities</li><li>
Ability to organize and prioritize work</li><li>
Ability to work well in a demanding and fast-paced environment</li><li>
Ability to work independently as well as effectively within a team</li><li>
Demonstrates a commitment to quality of finished product</li></ul>
What We Provide:
<div>
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.</div>
More About Seyfarth:

With more than 975 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/. 
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. 
If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Location Specific Language:
<div>
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div><div></div> 
The salary range for this role is $90,000 to $110,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in San Francisco. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee&rsquo;s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 
We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).</div>

Transactional Legal Support Assistant

LegalOn Technologies

<div>
 At LegalOn, we&rsquo;re redefining how legal work gets done. Too often, legal teams are slowed down by repetitive, manual contracting tasks. We&rsquo;re eliminating that busywork, freeing people to think, decide, and lead their businesses forward.
 
 
 As the global leader in legal AI for contracting, we serve over 7,000 companies and firms worldwide. Our software pairs cutting-edge AI with deep legal expertise to identify contract risks, make precise redlines, and organize contract data, eliminating hours of manual work that delays deals and increases risk.
 
 
 We are building the most trusted and beloved brand in legal technology, and we want ambitious and driven individuals to join us. If you are eager to grow your career through performance, capability, and impact, you will thrive at LegalOn.
 
 
 
 Role
 
 
 
 We&rsquo;re looking for a highly organized and proactive Executive Assistant (EA) to the CEO who thrives in a fast-moving SaaS environment. This role is the CEO&rsquo;s right hand &mdash; ensuring their time, attention, and priorities are maximized. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives, customers, and cross-functional teams at all levels.
 
 
 This is not just an administrative role &mdash; it&rsquo;s a force-multiplier position for the CEO and the executive team, ensuring that the most important work gets done.
 
 
 
 Responsibilities
 
 
 
 Priority 1 &ndash; Mission Critical
 
 
 <ul>
 <li>
 Meeting Hygiene &amp; Follow-Through: Capture minutes and action items in critical meetings; proactively ensure follow-through on decisions and commitments.
 </li>
 <li>
 Customer Engagement Support: Manage logistics for CEO customer/partner meetings, including briefing materials, scheduling, and follow-ups.
 </li>
 <li>
 Offsites &amp; Town Halls: Plan and run logistics for CEO-led and company-wide events (executive offsites, town halls) ensuring flawless execution.
 </li>
 <li>
 Planning &amp; Review Meeting Coordination: Schedule and prepare planning and review meetings across areas including product and marketing, ensuring the CEO has the right information at the right time.
 </li>
 <li>
 Calendar &amp; Time Management: Own calendar orchestration, protect focus blocks, and manage competing priorities.
 
 
 </li>
 </ul>
 Priority 2 &ndash; High Value
 
 
 <ul>
 <li>
 Information &amp; Document Management: Ensure document hygiene, permissions, and versioning for all CEO-related materials; assemble readout and briefing packs.
 </li>
 <li>
 Inbox &amp; Correspondence: Triage the CEO&rsquo;s inbox; draft and polish correspondence to customers, partners, and internal leaders.
 </li>
 <li>
 Recruiting &amp; Onboarding Support: Coordinate scheduling for executive candidates; support onboarding logistics for new executives.
 </li>
 <li>
 Cross-Functional Coordination: Manage thank-you notes, gift logistics, and sensitive information handling (NDAs, confidential files).
 </li>
 <li>
 Execution Partner: Support preparation of pre-reads and packets for reviews; assist in organizing the CEO&rsquo;s daily &ldquo;run-of-day&rdquo; briefing when needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience: 5&ndash;8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking skills under pressure.
 </li>
 <li>
 Strong written and verbal communication skills; polished executive presence.
 </li>
 <li>
 Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders.
 </li>
 <li>
 Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.).
 
 
 </li>
 </ul>
 
 Attributes
 
 
 
 <ul>
 <li>
 Discreet, trustworthy, and comfortable handling sensitive information.
 </li>
 <li>
 Proactive problem solver with excellent judgment.
 </li>
 <li>
 Adaptable and calm in high-change, high-growth environments.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like
 
 
 
 <ul>
 <li>
 The CEO&rsquo;s time is consistently spent on the highest-value priorities.
 </li>
 <li>
 Meetings and offsites are productive, well-prepared, and lead to measurable outcomes.
 </li>
 <li>
 Customer interactions are seamless, professional, and deepen relationships.
 </li>
 <li>
 Action items are never lost; follow-through happens reliably.
 </li>
 <li>
 The CEO has the headspace to focus on strategy and leadership, thanks to your executional excellence.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible work arrangements: for applicants in the Bay Area we offer a hybrid work model with an office in the heart of San Francisco. For others, we embrace a remote working environment.
 </li>
 <li>
 Competitive compensation and stock options.
 </li>
 <li>
 Robust benefits: comprehensive health, dental, and vision insurance, generous PTO, plus a 401K plan
 
 
 </li>
 </ul>
 
 Miscellaneous
 
 
 
 <ul>
 <li>
 Full-time position
 </li>
 <li>
 Remote working conditions depending on location. (San Francisco) Full flex working environment
 </li>
 <li>
 Role may require travel, weekend, and evening coverage for events
 
 
 </li>
 </ul>
 
 Benefits:
 
 Health, Dental, Vision insurance, 401K, generous PTO
 
 
 Compensation may vary depending on relevant experience, skills, geographic location, and business needs. In addition to base pay, LegalOn offers equity, healthcare benefits and paid time off.
</div>

Executive Assistant to the CEO

Santa Cruz Warriors

<div>
 
 About The Position
 
 
 
 The Santa Cruz Warriors are looking for an energetic and results oriented individual to work in a multi-faceted capacity in a fast-paced environment. In this role, you will support the Santa Cruz Warriors Public and Community Relations team by assisting with events and administrative work. This position reports to the Director, Public and Community Relations.
 
 
 This is a great opportunity to share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication!
 
 
 
 This is a part-time position located onsite in Santa Cruz, CA.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist in the development and execution of SCW community and sponsored events (i.e., event creation, connecting with community groups, event set up/tear down, capturing social content, etc.)
 </li>
 <li>
 Assist with administrative tasks, such as tracking events, assisting with donations, etc.
 </li>
 <li>
 Assist with events at Kaiser Permanente Arena, such as season ticket member and partner events, concerts, shows, etc.
 </li>
 <li>
 Assist CR/PR Coordinator with game day prep; credential creation, ticket distribution, etc.
 </li>
 <li>
 Assist PR and CR team on game days as needed
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 
 Required Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Excellent organizational skills, attention to detail, and problem solving
 </li>
 <li>
 Proficiency in Microsoft Office Suite
 </li>
 <li>
 Ability to build positive working relationships with clients and peers at all levels within the organization and community
 </li>
 <li>
 Excellent written and verbal communication, service and resolution skills
 </li>
 <li>
 Ability to balance multiple projects at once in a fast-paced work environment
 
 
 </li>
 </ul>
 
 Time Commitment
 
 
 
 <ul>
 <li>
 Ability to work nights, weekends, and some holidays according to game and event schedule
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 $16.50 per hour
 
 
 </li>
 </ul>
 Golden State is an equal opportunity employer.
 
 
 We will ensure that qualified applicants with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
 
 
 Want to learn more about who we are and what we value? Visit www.warriors.com/employment
 
 
 Please refer to our California Privacy Notice for more information about how we process your personal information, and your data protection rights.
</div>

Assistant, Public & Community Relations (Part-Time; SCW)

Pomeroy Recreation & Rehabilitation Center

<div>Description:

Job Title: Development Assistant
Employer: Pomeroy Recreation &amp; Rehabilitation Center
Reports To: Director of Fund Development and Communications
Department: Fund Development
Employment Status: Full-time
Pay Rate: $25&ndash;$28/hour
Position Summary: Under the supervision of the Director of Development and Communications, the Development Assistant plays a vital role on the Fund Development and Communications team. This position is responsible for supporting all aspects of fundraising and communications, including donor relations, data management, social media, and special events. The Development Assistant will provide essential administrative and operational support while contributing to donor stewardship and community engagement efforts. Success in this role requires a self-starting individual with strong initiative who values and advances the mission and vision of the Pomeroy Center.
DUTIES AND RESPONSIBILITIES:
Fund Development<ul><li>
Support the Fund Development and Communications Department in all areas of fundraising, donor engagement, and day-to-day operations.</li><li>
Process donations and maintain accurate donor records and files in Salesforce.</li><li>
Prepare weekly acknowledgement letters and donor correspondence.</li><li>
Prepare fundraising and donor reports, and reconcile records with the finance department each month.</li><li>
Work with the Director of Development and Fund Development Associate to help carry out donor cultivation plans.</li><li>
Assist with the planning and execution of all fund development events and the Banner of Love gala. There will be other departmental events that will also require FD support.</li><li>
Help recruit, support, and guide volunteers working on projects.</li><li>
Take on other projects or duties as needed (ex: sneaker drive, art galleries, Spotify, business cards, organizing merch).</li></ul>
Communications &amp; Social Media<ul><li>
Manage the Pomeroy Center&rsquo;s social media platforms with an eye toward building engagement, growing followers, and sharing our story.</li><li>
Make updates to the Pomeroy website.</li><li>
Create original content for social media, marketing, and communications.</li><li>
Join outings and programs to capture photos, stories, and videos that highlight the impact of the Center.</li><li>
Contribute to broader marketing efforts, including calendars, flyers, mailings, and email campaigns.</li><li>
Use basic graphic design skills to create materials, or show a willingness to learn these tools on the job.</li></ul>
Interpersonal &amp; Team Responsibilities<ul><li>
Serve as a positive, front-facing representative of the Pomeroy Center.</li><li>
Communicate clearly and respectfully with participants, donors, board members, volunteers, and staff.</li><li>
Bring initiative and flexibility to the role, and be willing to jump in where needed.</li><li>
Approach participants and the broader community with compassion and kindness, ensuring that our values are reflected in every interaction.</li></ul>
PREFERRED QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.<ul><li>
Ability to write clearly, with accuracy and attention to detail as a priority</li><li>
Strong editing and proofreading skills</li><li>
Demonstrated ability to create a positive and productive work environment</li><li>
Consistently meet deadlines and manage shifting priorities with a sense of urgency when needed</li><li>
Effectively handle multiple projects and assignments from a variety of staff and volunteers, from inception to completion</li><li>
Provide outstanding, high-quality customer service</li></ul>
Requirements:

REQUIREMENTS:<ul><li>
Must have an associate&rsquo;s or bachelor&rsquo;s degree and 2 years of related experience providing fundraising, communications, and event support OR An equivalent combination of training and/or experience providing high-level administrative support</li><li>
Minimum 2 years of administrative experience in an office environment</li><li>
Ability to work effectively with a variety of personalities; sensitivity to the needs/communication of persons with differing abilities</li><li>
Ability to work independently and to accept direction</li><li>
Ability to prioritize multiple tasks and complete projects on deadline</li><li>
Proficiency in the latest versions of Microsoft Office software (Word, Excel, PowerPoint, Publisher, etc.) and Google Docs, Macintosh programs/operating systems, email, and Internet; familiarity with DonorPerfect preferred</li><li>
Ability to conduct oneself in a professional manner when interacting with the public and/or with difficult situations</li><li>
Ability to work productively in an unstructured environment with frequent interruptions</li><li>
Criminal Record Clearance</li><li>
Current certification in CPR, First Aid, and ProAct required</li></ul>
COMPETENCIES:<ul><li>
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.</li><li>
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li><li>
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.</li><li>
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.</li><li>
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.</li><li>
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.</li></ul>
PHYSICAL DEMANDS AND WORK ENVIRONMENT:<ul><li>
Occasionally stand, walk, and sit</li><li>
Frequently required to utilize hand and finger dexterity</li><li>
Frequently required to talk or hear</li><li>
Occasionally utilize visual acuity to operate equipment, read technical information, and/or use a keyboard</li><li>
Occasionally required to lift/push/carry items less than 25 pounds/ up to 25 pounds/ up to 50</li><li>
Occasionally exposure to outside weather conditions</li><li>
Occasionally exposure to bloodborne and airborne pathogens or infectious materials</li><li>
Occasionally loud noise</li></ul></div>

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