administrative & office manager / lead coordinator

administrative assistant - civil construction

administrative assistant - investment firm

executive assistant Jobs in San Francisco

executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative assistant civil construction

City and County of San Francisco

Airfield Safety Officer (9213) – (A00024)

Houlihan Lokey

<div><p><b>Business Unit:</b></p>
Corporate Finance<p><b>
Industry:</b></p>
General
<p><b>Overview</b></p>
Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.
<p><b>Corporate Finance</b></p>
Houlihan Lokey has extensive expertise in mergers, acquisitions, divestitures, activist shareholder and takeover defense, and other related advisory services for a broad range of U.S. and international clients. Our experience in M&amp;A has earned us consistent recognition throughout the industry. In 2025, LSEG ranked our firm the No. 1 investment bank for all global M&amp;A transactions.
<div><p><b>Scope</b><b>:</b></p></div><p></p><div><p>
As an Executive Assistant, you will have delegated authority from the Head(s) of Corporate Finance (the &ldquo;Head(s)&rdquo;) to perform advanced administrative tasks on special projects and confidential assignments directly related to significant Company matters with minimal supervision. You will exercise considerable discretion and independent judgment in prioritizing and professionally managing the Head(s)&rsquo; external contacts. You will also independently plan, organize and schedule work based on necessary deadlines and priorities. The Executive Assistant role requires extensive knowledge of Company operations and organizational procedures. It may also require regular use of technical and business vocabulary.</p></div><p></p><div><p><b><br>
Core</b><b> </b><b>Responsibilities</b><b>:</b></p></div><div><div><ul><li><p>
Provides administrative support to the Head(s) and their direct team in an efficient and timely manner. Stays informed of current projects, issues, and priorities across the line of business and takes on additional tasks as appropriate.</p></li></ul></div><div><ul><li><p>
Manages the following processes on behalf of Corporate Finance (&ldquo;CF&rdquo;) Management:</p></li></ul></div><div><ul><li><p>
Event Request process review and approval up to $1000</p></li></ul></div><div><ul><li><p>
Quarterly Business Review Process &ndash; including facilitating materials and complex scheduling with discretion over timing on behalf of the Head(s)</p></li></ul></div><div><ul><li><p>
Innovation Submission Committee Administration &ndash; including creation of a process for a new committee, drafting of communications, and furthering committee objectives</p></li></ul></div><div><ul><li><p>
Performance Review Process &ndash; including helping coordinate year-end review meetings, managing event logistics, and serving as on-site support for the year-end review meeting in Dallas</p></li></ul></div><div><ul><li><p>
Manages highly confidential, business sensitive information.</p></li></ul></div><div><ul><li><p>
Exercises independence, judgement, and discretion in meeting acceptance, creation, and overall scheduling on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Coordinates travel, hotel accommodations, and meeting facilities. Researches, negotiates, and arranges off-site meetings, events, and dinners. Develops itineraries to ensure maximum efficiency and convenience for each trip. Keeps track of potential clients and other contacts to meet in each destination city and schedules meeting opportunities.</p></li></ul></div><div><ul><li><p>
Creates and submits expense reports for assigned executive(s) in a timely manner, adhering to the Company&rsquo;s expense policies to ensure timely reimbursement. Proactively obtains missing receipts and reconciles credit card statements to ensure all expenses are submitted.</p></li></ul></div><div><ul><li><p>
Manages event planning and on-site event execution for Corporate Finance, including working with the Marketing Department to develop budgets, selecting venues, assisting with registration, coordinating with speakers, making menu selections (including special requirements), planning group activities, selecting and ordering event gifts, and other related tasks.</p></li></ul></div></div><div><div><ul><li><p>
Independently creates company-wide correspondences on behalf of assigned executive(s).</p></li></ul></div><div><ul><li><p>
Maintains a professional work environment, helping to create and foster a positive CF administrative culture.</p></li></ul></div><div><ul><li><p>
Assists with training and onboarding of new administrative assistants to ensure understanding of Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Understands and upholds Company and departmental policies and procedures.</p></li></ul></div><div><ul><li><p>
Responds to requests for assistance from other business units, groups, and internal and external colleagues and proactively offers assistance when available.</p></li></ul></div><p></p><div><p><b><br>
Additional</b><b> </b><b>Responsibilities:</b></p></div><div><ul><li><p>
Assures that the executive(s)&rsquo; schedules are aligned with identified priorities. Uses independent judgment in rearranging the executive(s)&rsquo; schedule daily to ensure efficient use of time and manageable workload.</p></li></ul></div><div><ul><li><p>
Effectively coordinates and collaborates with colleagues, clients, and stakeholders at all levels to complete tasks and/or projects as needed.</p></li></ul></div><div><ul><li><p>
Performs other related duties and special projects as assigned.</p></li></ul></div></div><p></p><div><div><p><b>
Qualifications</b><b>:</b>
</p></div><div><ul><li><p>Exceptional attention to detail and organizational skills.</p></li></ul></div><div><ul><li><p>
Minimum of five (5) years of experience in an advanced administrative position, preferably in the professional or financial services industry.</p></li></ul></div><div><ul><li><p>
Intermediate or advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</p></li></ul></div><div><ul><li><p>
Demonstrates effective decision-making skills and can make decisions independently or with minimal direction.</p></li></ul></div><div><ul><li><p>
Excellent analytical skills with the ability to work proactively and independently.</p></li></ul></div><div><ul><li><p>
Strong interpersonal and communication skills with ability to work with colleagues and clients.</p></li></ul></div><div><ul><li><p>
Advanced written communication skills, with accurate spelling, grammar, and punctuation.</p></li></ul></div><div><ul><li><p>
Ability to communicate in a clear, precise, and professional manner in both written and verbal communications.</p></li></ul></div><div><ul><li><p>
Ability to exercise good business judgment when responding to the needs of clients and stakeholders, both internal and external.</p></li></ul></div></div><div><div><ul><li><p>
Ability to multitask, prioritize, and manage the completion of projects in an efficient and timely manner independently or with limited supervision.</p></li></ul></div></div>
<p><b>Compensation and Benefits</b></p>
Houlihan Lokey is committed to providing its employees with an exciting career opportunity and competitive total compensation package, which may include other components such as discretionary incentive compensation. The firm&rsquo;s good faith and reasonable estimate of the possible salary range for this role at the time of posting is:
<p>$120,000 - $130,000</p>
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate&rsquo;s relevant qualifications, skills, and experience and the location where this position may be filled.
<p>Houlihan Lokey provides a competitive benefits package. Our current benefits offerings can be found here:</p><p></p><p><b>
2026 Benefits</b></p><p></p><p><b><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.</i></b></p>
#LI-117799</div>

Executive Assistant

Career Group

<div>
 <p>
  <strong>
   Office Manager/Executive Assistant
  </strong>
 </p>
 <p>
  <strong>
   Salary
  </strong>
  : $120,000 &ndash; 140,000 + Equity + Excellent Benefits!
 </p>
 <p>
  <strong>
   Location:
  </strong>
  San Francisco - onsite Monday - Friday
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client, a high-growth, venture-backed startup, is seeking an Office Manager &amp; Executive Assistant to join their team and play a pivotal role in shaping how the company operates and scales.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is not your typical office role. It&rsquo;s a unique opportunity to step into the center of a fast-moving organization where you&rsquo;ll influence both the day-to-day experience of the team and the effectiveness of leadership. If you&rsquo;re someone who thrives on ownership, anticipates needs before they arise, and enjoys building structure in a dynamic environment, this role offers real impact and visibility.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll be the driving force behind a seamless, high-functioning office while acting as a trusted partner to executives. From managing operations and vendor relationships to supporting strategic priorities and keeping leadership organized, your work will directly enable the company to move faster and smarter.
 </p>
 <p>
  <br/>
 </p>
 <p>
  What you&rsquo;ll do:
 </p>
 <ul>
  <li>
   Own and elevate daily office operations, creating an organized, efficient, and welcoming environment
  </li>
  <li>
   Manage vendors, logistics, supplies, and space planning with a proactive, solutions-first approach
  </li>
  <li>
   Handle administrative functions including scheduling, bill pay, and account management
  </li>
  <li>
   Partner closely with executives on calendar management, meeting coordination, and travel planning
  </li>
  <li>
   Lead internal communications, team events, and employee experience initiatives
  </li>
  <li>
   Build and refine operational processes that scale with the business
  </li>
  <li>
   Serve as a go-to resource and culture driver across the organization
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  What we&rsquo;re looking for:
 </p>
 <ul>
  <li>
   3+ years of experience in Office Management, Workplace Operations, or Executive Assistance (startup experience required)
  </li>
  <li>
   A highly proactive, detail-oriented operator who takes pride in ownership
  </li>
  <li>
   Confidence balancing hands-on execution with executive-level support
  </li>
  <li>
   Comfort navigating ambiguity and solving problems independently
  </li>
  <li>
   Strong communication skills and a collaborative mindset
  </li>
  <li>
   Experience with Google Workspace, Slack, and Notion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re excited by the idea of wearing multiple hats, building from the ground up, and being an integral part of a company&rsquo;s growth story, we&rsquo;d love to connect.
 </p>
</div>


Executive Assistant/Office Manager

Dialog

<div><div><div>Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.</div>
<div></div>
<div>We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what&rsquo;s next. We&rsquo;re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and Canada's Greenest Employers, committed to using our design practice as a force for good in the world.</div><div></div><div><p><br>
We are seeking an organized and detail-oriented <b>Marketing &amp; Administration Coordinator</b> to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>How you'll make a difference:</b></h3><div><div><h3 class="jobSectionHeader"><b>
Marketing &amp; Proposal Support</b></h3>
<ul><li>Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.</li>
<li>Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.</li>
<li>Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.</li>
<li>Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.</li>
<li>Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.</li>
<li>Assist with industry/client/market sector research.</li>
<li>Coordinate pursuit schedules, deadlines, and submission requirements.</li>
<li>Review RFQs/RFPs and develop compliance matrices and submission checklists.</li>
<li>Develop resumes, project sheets, references, and other proposal content.</li>
<li>Support interview preparation, presentation development, and pursuit logistics.</li>
<li>Maintain proposal templates, boilerplate content, and marketing collateral.</li>
</ul><h3 class="jobSectionHeader"><b>Administration Support</b></h3>
<div><ul><li>Support meeting and event coordination.</li>
<li>Assist with office supply ordering and vendor coordination.</li>
<li>Coordinate shipping, deliveries, and administrative logistics.</li>
<li>Assist studio leadership with general administrative support as needed.</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Who you are:</b></h3><div><div><div>
<ul><li>3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.</li>
<li>Strong business writing, editing, and proofreading skills with exceptional attention to detail.</li>
<li>Highly organized with strong project management and time management abilities.</li>
<li>Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.</li>
<li>Strong visual communication skills and proficiency in Adobe InDesign.</li>
<li>Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.</li>
<li>Professional and confident communicator with strong interpersonal skills.</li>
<li>Experience with CRM platforms such as Unanet or similar systems is an asset.</li>
<li>Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.</li>
<li>A self-starter, who is willing to roll up your sleeves and get stuff done!</li>
</ul></div></div></div></div></div><div><div>$75,000 - $85,000 a year</div><div><i>
At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.</i></div></div>
<div><div><b>Don&rsquo;t meet every single requirement? We still encourage you to apply! We&rsquo;re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world&mdash;even if your experience doesn&rsquo;t align perfectly with every qualification.</b></div>
<div></div>
<div><b>Perks &amp; Benefits</b></div>
<div>401k matching, opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits, encouraged work/life balance with gifted time off during the holiday season, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.</div>
<div></div>
<div><b>Professional Development</b></div>
<div>DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation&trade; supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.</div>
<div></div>
<div><b>Equal Opportunity</b></div>
<div>DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG&rsquo;s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Marketing & Administration Coordinator

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
<br><br>
<b>Benefits and perks:</b><br>
<ul>
<li>HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!</li>
<li>Employees qualify for public loan forgiveness programs</li>
<li>Training and professional development opportunities</li>
<li>Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.</li>
</ul>
The Executive Assistant (EA) provides a wide range of functions to ensure the effectiveness of the President & CEO and the Managing Director of Strategic Initiatives (MDSI) of a mission-driven nonprofit organization dedicated to providing healthcare to those who can least afford it. The CEO sets the strategic direction for the organization. The MDSI sets the final deliverables. The EA implements and follows the MDSI’s decisions and direction and ensures completion of assigned actions. This role is ideal for a hyper organized, tech savvy person who thrives on moving complex work forward across teams and stakeholders.
<br><br>
This position requires excellent judgement and decision-making, the ability to manage confidential and non-routine information, a proactive mindset, and an action-oriented approach. The ideal candidate has precise attention to detail, the ability to function with minimal supervision, excellent written and verbal communication skills, and very high customer-service orientation, including a willingness to help with a diverse set of tasks and needs that come up throughout their daily work.
<br><br>
<b>Key Duties and Responsibilities:</b><br>
Executive Assistance to the CEO and MDSI
<br><ul>
<li>Proactively manage the CEO’s schedule in coordination with the MDSI including heavy calendaring and meeting and travel coordination</li>
<li>Manage and triage CEO’s internal and external communication including emails, mail, signature requests, and other critical items</li>
<li>Organize and file important agency mail, emails, records, and other important paperwork</li>
<li>Track and submit expense reports</li>
<li>Track projects and other initiatives and provide timely updates</li>
<li>Coordinate internal and external meetings, including scheduling, preparing meeting agenda and materials, recording and sharing meeting minutes, and following up on action items and deliverables</li>
<li>Coordinate logistics for meetings, retreats, donor/funder visits, conference presentations, speaking engagements, and other events</li>
<li>Organize catering for in person meetings/retreats and special events</li>
</ul>
Administrative Headquarters Facility Coordination
<br><ul>
<li>Maintain consistent presence at the facility and take ownership of the space</li>
<li>Monitor supply levels and reorder supplies and equipment as needed (office supplies, hygiene supplies, printer materials, meeting supplies, kitchen items, etc.)</li>
<li>Maintain organized supply storage areas and ensure supplies are neat and accessible</li>
<li>Ensure common areas (conference rooms, reception, kitchen, shared workspaces) are tidy, functional, and ready for use</li>
<li>Coordinate with Facilities/Operations Department on building wide initiatives, repairs, cleaning needs, or space configuration requests (submit IT/Facilities tickets when issues arise and track completion)</li>
<li>Maintain an organized system for reserving rooms and equipment</li>
<li>Answer and triage telephone calls, mail, and in-person visits by staff, clients, and other guests</li>
<li>Greet and support visitors and guests and ensure all visitors adhere to safety protocols and have a smooth experience visiting the space</li>
<li>Oversee incoming and outgoing mail and packages for 986 Mission and ensure timely routing to appropriate departments or individuals</li>
<li>Prepare meeting spaces with materials, refreshments, signage, or technical setup as directed</li>
<li>Support departments with events on site (e.g. new staff orientation, graduation ceremonies, donor/funder visits, etc.)</li>
<li>Maintain an updated HQ procedures guide and communicate relevant updates to staff</li>
<li>Serve as a point of contact for day to day HQ logistical and administrative questions</li>
</ul>
Administrative Support for the Executive Team for MDSI Led Work
<br><ul>
<li>Translate decisions and strategic direction into organized workplans, calendars, and task lists and manage follow up with executive team in coordination with the MDSI</li>
<li>Attend and schedule internal/external meetings and in-person retreats, and coordinate all pre and post meeting logistics including preparing agendas, ensuring attendance, taking minutes, ordering supplies and catering, and following up on tasks</li>
<li>Prepare, proof, and format documents, slide decks, and other important executive documents and ensure version control and timely distribution</li>
<li>Handle sensitive information with discretion and maintain organized digital files and records</li>
</ul>
Board of Directors Liaison and Management for MDSI Led Work
<br><ul>
<li>Serve as the liaison between the CEO and MDSI and the Board of Directors</li>
<li>Provide administrative and logistical support to the Board of Directors and the committees such as take minutes, file important documents, ensure compliance with by-laws, etc.</li>
<li>Prepare agendas, board packets, formal written reports, and other relative documents</li>
<li>Take and archive meeting minutes and keep organized for distribution to relative departments as needed</li>
<li>Provide support with board stewardship such as board recruitment and recognition</li>
<li>Schedule and attend board meetings, committee meetings, retreats, and special events</li>
<li>Order supplies and catering for meetings and events</li>
</ul>
Committee and Project Coordinating for MDSI Led Work
<br><ul>
<li>Participate as an active member of organization’s Employee Engagement Committee and serve as the secretary and project coordinator for the iDARE (DEIB) Steering Committee, Project Management Committee (PMC), and the Modernization Team.</li>
<li>Schedule meetings, track projects, monitor milestones, flag delays, and surface risks to the MDSI</li>
<li>Attend committee meetings, take structured notes and track follow-ups and ensure committee members complete assigned tasks on time</li>
<li>Coordinate input from multiple departments and stakeholders (collecting updates, documents, data, etc.) and ensure effective cross team communication</li>
<li>Assist with drafting, formatting, and assembling project deliverables such as reports, presentations, timelines, and summaries</li>
<li>Schedule recurring and ad hoc committee meetings, secure meeting spaces or virtual links, and ensure all logistics are in place</li>
<li>Prepare agendas, drafts, and supporting documents and ensure materials are distributed in advance and accessible to all participants</li>
<li>Maintain organized archives of agendas, minutes, and decision logs.</li>
<li>Send reminders, status updates, and follow-up communications consistent with MDSI expectations</li>
<li>Support the onboarding and orientation of new committee members (e.g., sharing materials, charter documents, norms)</li>
</ul>
<b>Required Knowledge, Skills and Abilities:</b><br>
<ul>
<li>Bachelor's degree and at least 2-4 years of related professional experience, including experience with project management, complex calendaring and scheduling, and external stakeholder communication</li>
<li>Must be able to commute and work out of the administrative headquarters 4-5 days per week</li>
<li>Must be able to travel to programs throughout California as needed</li>
<li>Must be able to work evenings and some weekends for events as needed</li>
<li>Collaborative spirit; willingness to support colleagues and constituents, ability to remain calm and maintain a sense of humor in high- pressure situations</li>
<li>Ability to thrive under pressure; diplomatically multi-task and cope with uncertainty</li>
<li>Excellent written, oral, and interpersonal skills; ability to maintain a professional demeanor while interacting with all types of stakeholders and consumers</li>
<li>Ability to exercise common sense in routine and non-routine situations, willingness to manage up as necessary and appropriate</li>
<li>Excellent organizational skills; keen appreciation for accurate filing and recordkeeping systems</li>
<li>Ability to maintain the confidentiality of sensitive and non-routine information</li>
<li>Excellent computer skills including Microsoft Office Suite and Internet including Microsoft Teams</li>
<li>Experience working in healthcare, social services or non-profit settings</li>
<li>Experience with board management, project management, and committee management</li>
<li>We will consider for employment qualified applicants with arrest and conviction records.</li>
<li>Must complete a background check and livescan.</li>
</ul>


<div><b>Company Description</b><p><b><br>
Company Description</b><br>
San Francisco is a vibrant and dynamic city, on the forefront of economic growth &amp; innovation, urban development, arts &amp; entertainment, as well as social issues &amp; change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.</p><p><b>
THIS IS A CITYWIDE EXAM</b></p><p><b>
Application Deadline:</b> Apply Immediately. Application filing will be open at least through July 13, 2026 and will close any time thereafter.</p><b><br>
Job Description</b><p><br>
Under direction, the 3634 Librarian III performs difficult and responsible librarian work; supervises the operation of a large branch library or department of the main library; supervises the activities of subordinate personnel; and performs related duties as required.</p><p>
Requires responsibility for interpreting, enforcing and carrying out assigned duties within the framework of established library policy; making regular contact with the general public, outside organizations, and library personnel in connection with library activities and operations; and maintaining a continued awareness of current reading trends and literature.</p><p><b>
Supervision Exercised:</b><br>
Supervises the operation of a large branch library or department of the main library; supervises the activities of subordinate personnel.</p><p>
The essential functions of this class include but are not limited to:</p><ul><li>
Supervises the operation of a large branch library or a department of the main library; may be responsible for the supervision of a cluster of branch libraries.</li><li>
Supervises and reviews the activities of subordinate personnel; assists subordinate personnel in resolving questions and problems related to library activities; interviews applicants for supportive positions.</li><li>
Assists patrons in locating and using library facilities and materials; in selecting materials; and in answering a wide variety of questions.</li><li>
Keeps branch or department collection current and useful by recommending or coordinating staff recommendations of library materials to be purchased, repaired or discarded; develops collection through personal knowledge of materials available; may act as a consultant in a special field.</li><li>
Performs reference work, including that of a difficult and technical nature and requiring extensive searching and analyzing; performs research; prepares detailed bibliographies, book lists and other information.</li><li>
Plans and carries out adult and community programs to meet community needs; visits and works with various adult and community groups to promote use of and interest in the library.</li><li>
Supervises the processing and cataloging or ordering of library material and the activities of the personnel in these departments; determines best sources of supply for library material.</li><li>
Plans and sets up displays and exhibits; maintains a pleasant and orderly atmosphere in the branch or department.</li><li>
Writes reports; supervises the maintenance and/or preparation of various files and records; submits budget requests; may work on special projects.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Qualifications:</b><br>
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.</p><p><b>
Education: </b>Possession of a Master's Degree in Library and Information Sciences (e.g. MLS/MLIS) from a college, university, or program accredited by the American Library Association.</p><p><b>
Experience: </b>Four (4) years of experience as a professional librarian, including at least two (2) years supervising other professional librarians.</p><p>
Applicants must meet the minimum qualification by the final filing date unless otherwise noted.</p><p><b>
You must have already attained your degree and completed your master's degree in </b><b><i>Library and Information Sciences</i></b><b> to be eligible for this recruitment.</b></p><p><i>
Qualifying education must be verified by a legible copy of your diploma showing major OR transcripts showing coursework completed. The diploma and/or transcripts must show your name, the name of the institution, and the conferral date of your master&rsquo;s degree. Please attach your diploma and/or transcripts showing coursework completed to your application.</i></p><p><b>
Special Conditions</b></p><p>
1. Some positions require fluency in a variety of languages depending upon the department's bilingual needs. Eligibles who pass the bilingual proficiency test will be considered for bilingual positions. Applicants must indicate on the application form the language(s) in which they claim proficiency.</p><p>
2. Some positions require twelve (12) months (2,000 hours) of verifiable experience performing the duties of a Children&rsquo;s or Youth Services Librarian.</p><p><b>
Note:</b> Some positions in this class are subject to irregular work schedules and may require evening and/or weekend work; and require constant public contact. Positions in this classification may be required to work at various locations within the Library system.</p><p>
The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this class code.</p><p><b>
Note: </b>Falsifying one&rsquo;s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.</p><p><b>
Selection Procedures</b></p><p><b>
Job Application - </b>Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.</p><p><b>
Management Test Battery (MTB) - Weight:</b> <b>40% &ndash;</b> Qualifying candidates will be invited to participate in an in-person computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. A passing score must be achieved on the MTB to continue to the next step in the selection process.</p><p>
This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.</p><p><b>
Behavioral Consistency Questionnaire (BCQ) &ndash; Weight: 60%</b> Candidates that pass the MTB exam will be required to complete a BCQ which will be sent by email. The BCQ is designed to measure the knowledge, skills, and/or abilities in job-related areas. Knowledge of: Modern library methods, procedures and techniques; library materials; knowledge of the role of the public library in the community.</p><p>
Ability and Skill to: Work courteously and effectively with library patrons and outside organizations; evaluate a wide variety of library materials; educate, advise, and instruct others in the use of library materials and facilities; plan library programs and book selection to meet the needs of the community; speak and write effectively; prepare reports; and the ability to organize, supervise, coordinate and delegate.</p><p><b>
BANKED SCORES:</b> Scores attained on the MTB exam will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the MTB. The MTB may be used for many other classes; therefore, your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the MTB, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the MTB. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the MTB is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.</p><p>
Passing scores must be achieved to be placed on the eligible list/score report. The hiring department may administer additional position-specific selection procedures to make final hiring decisions.</p><p>
Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.</p><p><b>
Eligible List/Score Report</b><br>
A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.</p><p>
The duration of the eligible list resulting from this examination process will be of <b>twelve (12)</b><b> </b>months and may be extended with the approval of the Human Resources Director.</p><p><b>
Certification Rule</b></p><p>
The certification rule for this selection process will be Rule of 10.</p><p>
To find Departments which use this classification, please see the city&rsquo;s Position Counts by Job Codes and Departments.</p><p><b>
Terms of Announcement and Appeal Rights</b><br>
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.sf.gov/.]</p><p>
The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission.<b><br>
</b></p><br>
<br>
<b>Additional Information</b><p><b><br>
Additional Information Regarding Employment with the City and County of San Francisco</b></p><ul><li>
Information About the Hiring Process</li><li>
Conviction History</li><li>
Employee Benefits Overview</li><li>
Equal Employment Opportunity</li><li>
Disaster Service Worker</li><li>
ADA Accommodation</li><li>
Veterans Preference</li><li>
Seniority Credit in Promotional Exams</li><li>
Right to Work</li><li>
Copies of Application Documents</li><li>
Diversity Statement</li></ul><p><b>
Where to Apply</b></p><p>
All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/ to begin your application process. No other methods of application will be accepted.</p><p>
Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110, San Francisco, CA.</p><p>
Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues.</p><p>
Upon successful submission, applicants will receive a confirmation email from <b>notification@smartrecruiters.com</b><b>. </b>Keep this email for your records. <b>If you do not receive it, your application was not submitted successfully.</b></p><p><b>
Recruitment Analyst Information</b>: If you have any questions regarding this recruitment or application process, please contact the analyst <b>Melinda Miyagishima</b> via email at<b> </b><b>melinda.miyagishima@sfgov.org</b></p><p>
All your information will be kept confidential according to EEO guidelines.</p><div></div><p>
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.</p></div>

Librarian III (3634) - Citywide - (C00413)

Rapt Studio

<div>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Rapt is an award-winning design and strategy studio that helps leading brands navigate the complex challenges of this ever-changing world. With locations in San Francisco, Los Angeles, and New York &mdash; and with clients spanning the globe &mdash; we bring fresh thinking and a highly customized approach to each and every partnership. Our interdisciplinary teams blend architecture, interior design, brand experience, graphic design, and strategic thinking into holistic solutions that further our clients&rsquo; missions. Our agile approach earned us the distinction of being named one of Fast Company&rsquo;s Most Innovative Companies.
 <br/>
 <br/>
 We&rsquo;re a studio built on connection. The best work happens shoulder-to-shoulder&mdash;pin-ups, workshops, model reviews&mdash;because ideas move faster in person. We work hybrid: three days together in the studio, with more as projects demand. We value flexibility, but this role isn&rsquo;t remote; candidates must be local to one of our studios and available onsite regularly.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 At Rapt Studio, Project Designers work on multiple projects of varying types and scales while maintaining a keen eye for both design and detail.
 <br/>
 <br/>
 They&rsquo;re at the core of the work we do. With dedication and hard work, they have the potential to grow quickly and become a big part of our creative process and output. We&rsquo;re looking for someone who&rsquo;s a strong conceptual thinker, visualizer, and designer.
 <br/>
 <br/>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s or Master&rsquo;s degree in Architecture or Interior Design
  </li>
  <li>
   4-8+ years of experience working at an architecture or design studio
  </li>
  <li>
   Experience working with project teams from concept design through construction
  </li>
  <li>
   Proficiency with Revit, AutoCAD, SketchUp, Microsoft Office, and Adobe Creative Suite
  </li>
  <li>
   Familiarity with project management, construction administration, budget review, building codes, consultant coordination, and client relations
  </li>
  <li>
   Ability to develop construction documents for review
  </li>
  <li>
   Ability to work with furniture vendors to manage process and deliveries
  </li>
  <li>
   Proficiency and interest in 3D visualization
  </li>
  <li>
   State licensure or pursuance of state licensure is encouraged
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We&rsquo;re looking for:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A collaborative individual who isn&rsquo;t afraid to think outside the box
  </li>
  <li>
   A team player with a positive attitude who&rsquo;s enthusiastic about tackling the unexpected and unknown
  </li>
  <li>
   A creative person with strong graphic, organizational, and communication skills
  </li>
  <li>
   A conceptual thinker who&rsquo;s always seeking inspiration
  </li>
  <li>
   A person in active pursuit of mentorship and development, willing to take the first step or the first pass at a problem and seeking review and guidance afterward
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Compensation is based on relevant experience and qualifications. Salary for this role is estimated between $75,000 to $100,000 plus benefits and bonuses.
 <br/>
 <br/>
 Rapt also offers a generous relocation package for eligible candidates.
 <br/>
 <br/>
 <strong>
  Benefits and Perks:
  <br/>
  <br/>
 </strong>
 Generous options for medical, dental, vision insurance
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 Location flexibility and unlimited paid time off (PTO)
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 Tax-deferred savings through FSA, parking and transit allocations
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 401K with employer contribution
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 Complimentary One Medical memberships
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 New hire referral bonus
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 Phone stipend
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 <br/>
 We do not use artificial intelligence or automated systems to screen or evaluate job applications. Every application is reviewed by a real member of our team. Because our process is fully human-led and we prioritize thoughtful review, response times may be slower than companies that rely on automation. We appreciate your patience and the care you put into applying.
</div>


Project Architect (Interior Design/Architecture)

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Librarian III (3634) - Citywide - (C00413)

Project Architect (Interior Design/Architecture)