administrative assistant - civil construction

administrative assistant - investment firm

administrative assistant iii (engineering division)

administrative assistant, preconstruction

administrative assistant Jobs in San Francisco

administrative assistant

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative assistant iii (engineering division) Jobs in San Francisco

administrative assistant, preconstruction Jobs in San Francisco

administrative assistant civil construction

Kiewit

<div>
 
 Requisition ID:
 
 180252
 
 
 
 Job Level:
 
 Mid Level
 
 
 
 Home District/Group:
 
 Northern California District
 
 
 
 Department:
 
 Administration
 
 
 
 Market:
 
 Transportation
 
 
 
 Employment Type:
 
 Full Time
 
 
 Position Overview
 
 
 At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals &mdash; they&rsquo;re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won&rsquo;t find just anywhere. We&rsquo;re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.
 
 
 District Overview
 
 
 Kiewit&rsquo;s Northern California District is one of Kiewit&rsquo;s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.
 
 
 Location
 
 
 This position will be based in our district office in Fairfield, CA.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support for assigned construction projects and internal teams.
 </li>
 <li>
 Support document workflows (submittals, revisions, tracking, uploads, naming conventions)as needed while ensuring accuracy and timeliness.
 </li>
 <li>
 Collaborating with and supporting team members, working on key projects and initiatives
 </li>
 <li>
 Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
 </li>
 <li>
 Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
 </li>
 <li>
 Managing key expense reports, invoicing and purchasing card transactions
 </li>
 <li>
 Tracking budgets and preparing related reports for team and company use
 </li>
 <li>
 Managing and scheduling inter-group and cross-company meetings involving department staff
 </li>
 <li>
 Support additional administrative tasks as needed
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior administrative support experience required
 </li>
 <li>
 A bachelor's or associate&rsquo;s degree related to the role strongly preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
 </li>
 <li>
 Previous track record of successfully meeting deadlines and project expectations
 </li>
 <li>
 Ability to work with people at all levels of the organization, including senior leadership, as needed
 </li>
 <li>
 Ability to maintain strict confidence of important, sensitive information and materials
 </li>
 <li>
 General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
 </li>
 <li>
 Enthusiastic team player with an interest in helping the team stay connected and working effectively together
 
 
 
 </li>
 </ul>
 
 Other Requirements:
 
 
 
 <ul>
 <li>
 Regular, reliable attendance
 </li>
 <li>
 Work productively and meet deadlines timely
 </li>
 <li>
 Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
 </li>
 <li>
 Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
 </li>
 <li>
 Work during normal operating hours to organize and complete work within given deadlines.
 
 
 
 </li>
 </ul>
 Base Compensation: $55,000 - $65,000
 
 
 (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
 
 
 
 We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
 
 
 
 
 We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
</div>

Administrative Assistant - Civil Construction

Singular Builders

Executive Assistant to the FoundersSingular Builders &mdash; San Francisco, CA $115,000 &ndash; $145,000 + bonusAbout UsSingular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.What sets us apart is not just the projects we take on, but how we execute them&mdash;through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver.The RoleWe are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative support&mdash;you will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors.Key ResponsibilitiesExecutive Support<ul><li>Manage complex and dynamic calendars, prioritizing competing demands</li><li>Coordinate meetings with clients, consultants, subcontractors, and internal teams</li><li>Draft and manage professional correspondence and internal communications</li><li>Coordinate travel logistics and detailed itineraries</li><li>Serve as a gatekeeper and liaison for executive communications</li></ul>Operations &amp; Project Coordination<ul><li>Support active construction projects through documentation, scheduling, and coordination</li><li>Track project deadlines, deliverables, and follow-ups across multiple teams</li><li>Assist with permits, contracts, and project documentation organization</li><li>Coordinate with project managers, subcontractors, and consultants</li><li>Help ensure clear communication between office and field teams</li></ul>Financial &amp; Administrative Support<ul><li>Track invoices, expenses, and reimbursements</li><li>Assist with vendor coordination and basic bookkeeping</li><li>Maintain organized filing and document systems</li></ul>General Support<ul><li>Assist with company events, meetings, and team coordination</li><li>Build strong cross-functional relationships</li><li>Take ownership of ad hoc projects and problem-solving as needed</li></ul>Qualifications<ul><li>5+ years experience supporting executives or leadership teams</li><li>Experience in construction, real estate, architecture, or related industries preferred</li><li>Strong organizational and project coordination skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>High level of discretion and professionalism</li><li>Proactive mindset with strong problem-solving ability</li><li>Bachelor&rsquo;s degree preferred but not required</li></ul>Technical Skills<ul><li>Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)</li><li>Google Workspace</li><li>DocuSign and document management tools</li><li>Familiarity with construction documentation is a plus</li></ul>What We&rsquo;re Looking For<ul><li>Someone who anticipates needs rather than reacts</li><li>Comfortable working across office and project environments</li><li>Highly detail-oriented with strong follow-through</li><li>Calm under pressure and adaptable to changing priorities</li><li>Interested in growing with a company over time</li></ul>Why Join Singular Builders<ul><li>Work directly with experienced founders on complex, high-quality projects</li><li>Be part of a fast-growing company with real momentum in the Bay Area</li><li>Gain exposure to both executive leadership and construction operations</li><li>Play a meaningful role in shaping how a growing company operates</li><li>Join a team that values quality, collaboration, and thoughtful problem-solving</li></ul>Compensation &amp; Benefits<ul><li>$115,000 &ndash; $145,000 base salary (depending on experience)</li><li>Performance bonus</li><li>Profit sharing</li><li>401(k)</li><li>Health, dental, and vision insurance (with select plans 100% covered by the company)</li><li>4 weeks paid time off</li><li>Paid holidays</li></ul>Work Environment<ul><li>This is an in-office role based in San Francisco (not remote)</li><li>Occasional visits to project sites and meetings</li><li>Some flexibility required based on project and executive needs</li></ul>Equal Opportunity EmployerThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.Pay: $115,000.00 - $145,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 6 years (Required)</li><li>construction, or related industries: 5 years (Required)</li><li>Microsoft Office - Outlook, Excel, Word, PowerPoint, Teams: 5 years (Required)</li><li>Google Workspace and DocuSign: 5 years (Required)</li><li>with construction documentation : 5 years (Required)</li></ul>Location:<ul><li>San Francisco, CA 94104 (Preferred)</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94104 (Required)</li></ul>Work Location: In person

Executive Assistant to the Founders

Nibbi Brothers General Contractors

<div>
 
 
 Nibbi Summary
 
 
 
 Nibbi Brothers has been a member of the Bay Area&rsquo;s construction community since 1950. The Company is known for integrity, innovation, quality and contributions to the communities in which it works. Our projects range in size from $5 million to over $200 million.
 
 
 Nibbi provides its people with comprehensive benefits and opportunities for career development. We encourage continuing education at all levels. We are proud of our friendly, family culture that is based on respect, collaboration and a strong work/life balance. Our safety program often exceeds federal and state requirements, prioritizing the wellbeing of people who work on or near our projects.
 
 
 
 
 
 
 Position Summary
 
 
 
 The Preconstruction Department is responsible for preparing estimates and budgets for prospective clients in the pursuit of new work. Upon project award, the department sets projects up for successful execution before construction starts. The team manages the planning, pricing, risk, schedule, and client alignment needed to move a project from concept to construction.
 
 
 The Preconstruction Administrative Assistant provides administrative and coordination support to the Preconstruction &amp; Estimating Department. This role focuses on document management, data accuracy, and day-to-day administrative tasks that help keep preconstruction activities organized and moving forward.
 
 
 This is a non-exempt, office-based position located in San Francisco and reports to the Senior Preconstruction Manager. The ideal candidate will have prior administrative experience, strong attention to detail, and the ability to support multiple workflows in a fast-paced office environment.
 
 
 
 
 
 
 Essential Functions
 
 
 <ul>
 <li>
 Provide reliable administrative and clerical support to the Preconstruction &amp; Estimating team.
 </li>
 <li>
 Maintain organized, accurate, and up-to-date records and files.
 </li>
 <li>
 Support department workflows by tracking tasks and deadlines.
 </li>
 <li>
 Communicate effectively with internal teams, subcontractors, and external partners.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Maintain and organize departmental data, files, and document control systems.
 </li>
 <li>
 Set up, manage, and archive project folders according to established standards.
 </li>
 <li>
 Prepare and distribute bid instructions, bid forms, scopes, and related correspondence.
 </li>
 <li>
 Assist with bid outreach and coordination, including required forms and postings for municipal bids.
 </li>
 <li>
 Send bid requests and budget requests to subcontractors and vendors.
 </li>
 <li>
 Support subcontractor approval and prequalification processes under direction, including data entry and tracking.
 </li>
 <li>
 Coordinate with the Contract Administrator to support timely execution of subcontract agreements.
 </li>
 <li>
 Assemble administrative portions of estimate packages, proposals, and client presentations.
 </li>
 <li>
 Submit builder&rsquo;s risk requests and track confirmations.
 </li>
 <li>
 Process invoices and assist with basic cost tracking for the department.
 </li>
 <li>
 Schedule meetings, trainings, and appointments; prepare agendas and meeting materials as needed.
 </li>
 <li>
 Provide general administrative support, including correspondence, scanning, filing, and follow-up.
 </li>
 <li>
 Assist with department events and company initiatives.
 </li>
 <li>
 Perform other administrative duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; additional coursework or an associate or bachelor&rsquo;s degree is a plus
 </li>
 <li>
 Minimum of two years of prior administrative or office support experience, preferably in construction, real estate, or a related industry
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple tasks and deadlines
 </li>
 <li>
 High level of attention to detail and accuracy
 </li>
 <li>
 Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Dependable, professional, and comfortable working in a team-oriented office environment
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Experience supporting construction or preconstruction teams
 </li>
 <li>
 Familiarity with document management or project tracking systems
 </li>
 <li>
 Exposure to software such as Procore, BuildingConnected, TradeTapp, or similar tools
 </li>
 </ul>
 
 
 
 
 
 Physical Demands
 
 
 
 The physical demands described here are representative of those that must be met, with or without reasonable accommodation, to successfully perform the essential functions of this position. Duties generally involve:
 
 <ul>
 <li>
 Sitting for extended periods of time
 </li>
 <li>
 Using hands and fingers to operate office equipment and computers
 </li>
 <li>
 Hearing and speaking at normal office levels
 </li>
 <li>
 Lifting up to 25lbs occasionally
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 Nibbi offers a comprehensive benefits package, including:
 
 <ul>
 <li>
 Medical, dental, and vision coverage
 </li>
 <li>
 Flexible spending plans
 </li>
 <li>
 Life and supplemental insurance
 </li>
 <li>
 401(k) with employer match
 </li>
 <li>
 Paid time off and holidays
 </li>
 <li>
 Incentive compensation bonus
 </li>
 <li>
 Educational reimbursement and student loan repayment assistance
 </li>
 </ul>
 
 
 
 
 The expected salary range for this role is between $85,000 and $95,000 annually, depending on experience.
 
 
 
 
 
 Nibbi Brothers is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other personal characteristic protected by law. Employment decisions are made based on qualifications, merit, and business need. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 
 
 Must be authorized to work in the US now and in the future without employer sponsorship. Nibbi Brothers uses E-Verify.
 
 
 
 
 
 Contractor&rsquo;s License #757362
 
 
 
 
 
 
 
 Courtesy Notice to External Recruiters
 
 
 
 
 
 Nibbi partners with external recruiters occasionally. We are open to working with others, provided our policy is followed:
 
 
 <ul>
 <li>
 
 If you have a
 
 qualified
 
 candidate for
 
 a posted position
 
 , contact HR@Nibbi.com.
 
 </li>
 <li>
 
 Do not send candidate information to anyone outside of HR. You will not be considered the source of the candidate unless you work with HR.
 
 </li>
 </ul>
</div>

Administrative Assistant, Preconstruction

FluidStack

<div><div>Austin, TX
 </div><div>Full Time</div></div>
 <div><h1 class="jobSectionHeader">About Fluidstack</h1>
At Fluidstack, we build the compute, data centers, and power that will fuel artificial superintelligence. We supply GWs of compute capabilities to the world&rsquo;s biggest AI Labs at industry-defining speeds.
Our team is small, fast, and obsessed with quality. We own outcomes end-to-end, challenge assumptions, and treat our customers' problems as our own. No task is beneath anyone here.
There are a few thousand people who will shape the trajectory of superintelligence. Come and be one of them.
<h1 class="jobSectionHeader">About the Role</h1>
As a Pre-Construction Manager at FluidStack, you will lead pre-construction activities for large-scale GPU data center projects as we scale from 600MW to multi-GW capacity across the US. You'll serve as the critical link between Real Estate, Design Engineering, Procurement, and Construction teams, ensuring designs are constructible, cost-effective, and ready for rapid deployment.
You'll focus on high-density AI infrastructure requiring advanced power distribution (100+ kW per rack) and liquid cooling systems. Working closely with the Director of Data Center Construction and cross-functional teams, you'll drive constructability standards, develop budgets and schedules, manage contractor procurement, and ensure seamless handoffs to construction execution&mdash;all while supporting FluidStack's aggressive expansion timeline and billions in annual infrastructure investment.
Key Responsibilities
<ul><li>Lead pre-construction planning from site selection through design development for data center projects, providing cost, schedule, and constructability guidance at each milestone and acting as primary liaison between Real Estate, Design Engineering, Procurement, and Construction teams
</li><li>Conduct detailed constructability reviews of electrical, mechanical, structural, and civil designs with particular focus on high-density power distribution, liquid cooling infrastructure, and utility interconnections; identify and resolve complex constructability issues and cost/schedule risks
</li><li>Perform site evaluations including electrical capacity, utilities access, civil/structural requirements, and build phasing assessments for potential locations; determine site-specific requirements that impact schedule, cost, delivery, and integration with surrounding infrastructure
</li><li>Develop construction scope packages and RFPs for general contractors; manage GC pre-construction services including bid reviews, schedule development, labor pricing analysis, and subcontractor evaluations; conduct negotiations with landlords, developers, and contractors; coordinate with Contracts, Legal, and Commercial teams on contract terms, risk allocation, and business requirements
</li><li>Execute financial analysis of construction costs at multiple project milestones (conceptual through GMP); support bi-annual budget updates and validate cost estimates against market conditions and historical data
</li><li>Create comprehensive handoff packages for Construction Managers including budgets, schedules, design documentation, contractor agreements, and site information; capture and apply lessons learned to drive continuous improvement across FluidStack's design standards and delivery processes
</li><li>Conduct comprehensive site due diligence including geotechnical evaluation for foundation system implications, utility availability assessments (power, water, fiber) against project timelines, zoning/permitting pathway reviews, environmental conditions analysis, and construction logistics planning (site access, laydown areas, staging); coordinate findings with Real Estate and Design teams to inform site selection decisions and project budgets
</li><li>Partner with Contracts, Legal, and Commercial teams to inform and validate contract terms including rent commencement triggers, force majeure provisions, landlord/tenant obligations, milestone payment structures, end user requirements (liquidated damages, technical specifications, change order frameworks), and scope gap elimination; ensure construction realities are reflected in commercial agreements and risk allocation
</li></ul><h1 class="jobSectionHeader">Basic Qualifications:</h1>
<ul><li>Bachelor's degree or equivalent in Engineering, such as Civil Engineering, Mechanical Engineering, Electrical Engineering, Construction Engineering, Structural Engineering, Architectural Engineering, or a related technical discipline
</li><li>7+ years of construction management experience on large, complex projects involving large-scale MEP systems, with 3+ years focused on pre-construction or design phase management for mission-critical facilities (data centers, industrial facilities, or comparable infrastructure) valued at $50M+
</li><li>Deep knowledge of critical facility MEP systems including electrical distribution, backup power, HVAC, fire protection, and building management systems; proven ability to read and provide constructability feedback on construction drawings and specifications across all disciplines
</li><li>Experience developing construction budgets, schedules, and scopes of work; conducting cost analysis and value engineering; understanding of construction delivery methods (design-bid-build, design-build, CM-at-risk) and contract structures
</li><li>Strong stakeholder management and communication skills; ability to translate technical requirements into clear guidance for design teams, contractors, and non-technical audiences and manage multiple projects simultaneously in fast-paced environments
</li><li>Proficiency in MS Excel, MS Project or Primavera P6, and construction cost estimating tools
</li><li>Willingness to travel 25-40% to project sites across the US
</li></ul><h1 class="jobSectionHeader">Preferred Qualifications</h1>
<ul><li>Direct experience with data center construction, particularly hyperscale or AI infrastructure with high-density power requirements (50+ kW per rack), liquid cooling systems, or advanced power distribution architectures
</li><li>Knowledge of utility interconnection processes, high-voltage electrical infrastructure, power purchase agreements, NEC, NFPA, IBC, ASHRAE, and OSHA requirements for critical facilities
</li><li>Experience working in fast-paced, high-growth startup or scale-up environments with aggressive timelines and evolving requirements; managing pre-construction for projects in multiple jurisdictions or international locations
</li><li>Professional certifications such as CCM (Certified Construction Manager), PMP, or PE license
</li><li>Experience with renewable energy integration, microgrid systems, or other sustainable infrastructure solutions
</li><li>Strong network of relationships with data center contractors, MEP subcontractors, and equipment suppliers
</li></ul><h1 class="jobSectionHeader">Salary &amp; Benefits</h1>
<ul><li>Competitive total compensation package (salary + equity).
</li><li>Retirement or pension plan, in line with local norms.
</li><li>Health, dental, and vision insurance.
</li><li>Generous PTO policy, in line with local norms.
</li></ul>The base salary range for this position is $160,000-$250,000 per year, depending on experience, skills, qualifications, and location. This range represents our good faith estimate of the compensation for this role at the time of posting. Total compensation may also include equity in the form of stock options.
We are committed to pay equity and transparency.
Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans&rsquo; status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you did not receive a confirmation email, please email careers@fluidstack.io with your resume/CV, the role you've applied for, and the date you submitted your application- someone from our recruiting team will be in touch.</div>

Pre-Construction Manager

Rosendin Electric

<div>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
<h2 class="jobSectionHeader">Why Rosendin?</h2>
<h2 class="jobSectionHeader">Committed. Connected. Engaged.</h2>
If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity and inspires everyone to do their best. Rosendin is the largest EMPLOYEE-OWNED electrical contractor in the United States employing upwards of 8,000 people. Established in 1919, we remain proud of our more than 100 years of building quality electrical and communications installations and value for our clients but, most importantly, for building people within our company and our communities. As an employee-owner you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
<h2 class="jobSectionHeader">YOUR NEXT OPPORTUNITY:</h2>
Join our team as a Senior Project Manager where you will be responsible for the overall direction, completion, and financial outcome for several small to medium projects or one very large project. You will lead and manage a team of project managers, and assistant project managers to deliver exceptional results for our clients. The position proactively develops new business opportunities and relationships with current and potential customers.
<h2 class="jobSectionHeader">WHAT YOU'LL DO:</h2><ul><li>
Establish project objectives, policies, procedures and performance standards within boundaries of corporate policies. Put these in clear concise work statement for the field.</li><li>
Effectively supervise a staff in the day to day administration of a job or supervise two or more Project Managers in their daily tasks.</li><li>
Train and effectively supervise Project Managers in the company philosophy and systems</li><li>
Negotiate and supervise the preparation of all change orders on the project</li><li>
Maintain all logs required to track the progress of the project.</li><li>
Train and effectively supervise a Project Assistant in the maintenance of project required tracking devices.</li><li>
Maintain liaison with prime client and A/E to facilitate construction activities.</li><li>
Monitor construction activities in conjunction with the onsite Foreman and Area Superintendent to ensure project is being built on schedule, and within budgets</li><li>
Investigate any potentially serious situations and implement corrective measures within company guidelines, and under supervision</li><li>
Represent company/project in meetings with client, subcontractors, etc.</li><li>
Prepare monthly costing reports</li><li>
Manage financial aspects of contracts (progress billing, rental equipment, income/expenses) to protect the company's interest and simultaneously maintain good relationship with the client</li><li>
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the role within the business unit.</li></ul>
<h2 class="jobSectionHeader">WHAT YOU'LL NEED TO BE SUCCESSFUL:</h2><ul><li>
Experience managing electrical construction projects - after all, that is what we do!</li><li>
Project accountability and initiative for all aspects of the project and its success.</li><li>
Ability to creatively solve problems. You've been in the trenches before. You know what it takes to get the job done and done right for your customer and the company.</li><li>
A strong knowledge of electrical systems, construction, and how these systems work.</li><li>
A fanatical determination about planning, innovating, and improving the processes we use every day.</li><li>
Ability to think outside the box and lead the team in driving innovative construction techniques and prefabrication strategies.</li><li>
Possess strong leadership skills, business acumen, and integrity.</li><li>
A strong understanding of the financials of a project and how to forecast.</li><li>
Ability to create and foster great relationships with the field and understand what it takes to get the best out of your people.</li><li>
Ability to work collaboratively with multiple stakeholders to achieve mutual outcomes.</li><li>
We are counting on you to bring and foster a collaborative spirit to our work process.</li></ul>
<h2 class="jobSectionHeader">WHAT YOU BRING TO US:</h2><ul><li>
Bachelor's degree in Construction Management, Civil Engineering, Structural Engineering or other related discipline preferred.</li><li>
PE license a plus</li><li>
Minimum 10+ years of experience in project management, preferably in electrical construction. Knowledge of construction technology, scheduling, equipment and methods required.</li><li>
Can be a combination of education, training and relevant experience</li><li>
Proven experience mentoring and managing others.</li><li>
Business development/heavy client interaction a plus.</li><li>
Ability to understand and follow standard operating policies and procedures;</li><li>
Ability to perform duties in a professional manner and appearance</li><li>
Extensive knowledge of safety protocols and procedure</li><li>
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle and Accubid preferred</li><li>
Ability to prioritize and manage multiple tasks, changing priorities as necessary</li><li>
Ability to work under time pressure and adapt to changing requirements with a positive attitude</li><li>
Effective oral and written communication skills as required for the position</li><li>
Ability to be self-motivated, proactive and an effective team player</li><li>
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</li></ul><h2 class="jobSectionHeader">
TRAVEL:</h2><ul><li>
10-25%</li></ul>
<h2 class="jobSectionHeader">WORKING CONDITIONS:</h2><ul><li>
General work environment - Due to the variety of work to be performed, the Sr. Project Manager may be working at a job site or in the office. This position is performed primarily on active construction sites. Activity includes sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.</li><li>
Noise level is usually low to medium; can be loud on a job site.</li><li>
Occasional lifting of up to 30 lbs.</li><li>
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</li></ul>
Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
<ul><li>ESOP - Employee Stock Ownership
</li><li>401k
</li><li>Annual bonus program based upon performance, profitability, and achievement
</li><li>17 PTO days per year plus 10 paid holidays
</li><li>Medical, Dental, Vision Insurance
</li><li>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</li><li>Disability Income Protection Insurance
</li><li>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</li><li>Charitable Giving Match with our Rosendin Foundation
</li></ul>Pay Range
$168,400.00-$252,500.00 Annual
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div>

Senior Project Manager-Electrical, San Francisco

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

<div><div>Austin, TX
 </div><div>Full Time</div></div>
 <div><h1 class="jobSectionHeader">About Fluidstack</h1>
At Fluidstack, we build the compute, data centers, and power that will fuel artificial superintelligence. We supply GWs of compute capabilities to the world&rsquo;s biggest AI Labs at industry-defining speeds.
Our team is small, fast, and obsessed with quality. We own outcomes end-to-end, challenge assumptions, and treat our customers' problems as our own. No task is beneath anyone here.
There are a few thousand people who will shape the trajectory of superintelligence. Come and be one of them.
<h1 class="jobSectionHeader">About the Role</h1>
FluidStack is building hyperscale datacenter infrastructure across the United States. The Data Center Contracts Lead will own end-to-end contracts management within our Design, Engineering &amp; Construction (DEC) organization, spanning EPC construction contracts, engineering and design services, professional services, and equipment procurement. This is an embedded, active delivery role&mdash;working directly with construction managers, project controls, legal, and project finance on programs ranging from $500M to $2.5B+ in construction value across the full project lifecycle: from early-stage GC procurement through execution, field enforcement, and dispute resolution.
<h1 class="jobSectionHeader">Core Responsibilities</h1>
<ul><li>Lead negotiation of EPC, GMP, lump sum, and design-build contracts ($200M&ndash;$1.5B+), including multi-package delivery structures
</li><li>Develop and maintain a contracts playbook and clause library covering bonding, LD frameworks, subcontractor provisions, IP ownership, cost-sharing mechanisms, and guarantee structures
</li><li>Structure GC procurement strategies for a supply-constrained Tier 1 market, including PCSAs, retainer-based exclusivity agreements, and MSAs with volume commitments
</li><li>Draft and negotiate owner-direct subcontracts, equipment POs, and professional services agreements
</li><li>Serve as primary commercial point of contact with GCs, managing change orders, pay applications, milestone certifications, and claims
</li><li>Administer payment mechanisms tied to schedule milestones, aligning contract terms with field progress and earned value
</li><li>Coordinate with legal on enforcement actions including notice provisions, cure periods, for-cause terminations, and surety bond claims
</li><li>Manage design responsibility allocation and track IFC deliverable completeness across Owner, EPC, and third-party design firms
</li><li>Monitor insurance, bonding, and security compliance across the contractor portfolio
</li><li>Partner with Construction Managers on scope disputes, field interpretation, and back-charge administration
</li><li>Work with Project Controls to align payment terms with cash flow projections and cost reporting
</li><li>Support project finance teams on JV interfaces, lease wrapper provisions, and colocation cash flow timing
</li><li>Build the contracts management function from the ground up&mdash;tooling, workflows, approval routing, and document management integration (Procore, ACC, or equivalent)
</li><li>Develop contract templates for recurring use cases and establish a contracts risk register with escalation protocols tied to project milestones
</li><li>Build commercial and contracts literacy across the construction management team
</li></ul><h1 class="jobSectionHeader">Qualifications</h1>
<ul><li>8+ years in construction contract management on heavy civil, industrial, or mission-critical infrastructure (datacenter, semiconductor fab, power generation, or similar)
</li><li>Direct experience negotiating EPC, GMP, and design-build contracts exceeding $200M in construction value
</li><li>Deep knowledge of AIA, ConsensusDocs, or FIDIC contract forms and owner-favorable modifications
</li><li>Demonstrated experience with performance bond and surety programs, including bond claims and alternative security structures
</li><li>Strong understanding of how contracts interface with project schedules (P6/MS Project), cost reporting, and earned value
</li><li>Experience managing contractor disputes, claims, and enforcement actions including termination scenarios
</li><li>Bachelor's degree in Construction Management, Engineering, Business, Legal Studies, or equivalent
</li></ul><h1 class="jobSectionHeader">Preferred</h1>
<ul><li>Datacenter or hyperscale infrastructure experience
</li><li>Familiarity with Procore, ACC, or enterprise procurement systems (Ariba, Coupa, NetSuite)
</li><li>Exposure to project finance structures and construction loan disbursement mechanics
</li><li>Experience with modular or prefabricated construction delivery
</li><li>Developer-side or owner's rep background
</li><li>JD, paralegal certification, or formal construction law training
</li></ul><h1 class="jobSectionHeader">Salary &amp; Benefits</h1>
<ul><li>Competitive total compensation package (salary + equity).
</li><li>Retirement or pension plan, in line with local norms.
</li><li>Health, dental, and vision insurance.
</li><li>Generous PTO policy, in line with local norms.
</li></ul><h1 class="jobSectionHeader">Salary &amp; Benefits</h1>
The base salary range for this position is $180,000 - $200,000 per year, depending on experience, skills, qualifications, and location. This range represents our good faith estimate of the compensation for this role at the time of posting. Total compensation may also include equity in the form of stock options.
We are committed to pay equity and transparency.
Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans&rsquo; status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you did not receive a confirmation email, please email careers@fluidstack.io with your resume/CV, the role you've applied for, and the date you submitted your application- someone from our recruiting team will be in touch.</div>

Data Center Contracts Lead

Explore 138+ Administrative assistant civil construction in San Francisco this May. Find roles across top companies and apply now to boost your career.