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executive assistant

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant

Okta

<div>Secure Every Identity, from AI to Human 
 
Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. 
 
This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.
The Executive Assistant Opportunity

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to Engineering executives within the Auth0 Product Unit.

This is a highly visible position within the organization, enabling our executives in a collaborative, and remote environment to ensure they can be effective in their roles.

What you&rsquo;ll be doing
<ul><li>
Manage daily schedule of the Executives</li>
<li>Schedule and coordinate logistics for meetings, conferences and special events across global time zones (remote &amp; in person)</li>
<li>Coordinate domestic and international travel, process expense reports and assist with management of travel budget needs</li>
<li>Co-ordinate All Hands and Newsletters for each of the Executives&rsquo; organizations</li>
<li>Acts as a liaison for assigned executives, relaying and exchanging information with others including</li>
<li>Anticipate the Executives&rsquo; needs and proactively assemble the appropriate people and resources to solve problems.</li>
<li>Field incoming requests; exercise strong judgment and discretion with highly confidential information.</li>
<li>Work cross-functionally to ensure communication is efficient and clear between teams.</li>
<li>Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.</li></ul> 


What you&rsquo;ll bring to the role
<ul><li>
A minimum of 5 years work experience in the capacity of an Administrative Assistant supporting multiple VP level remote executives</li>
<li>Expectation of complete confidentiality on all business matters</li>
<li>Ability to actively manage multiple projects in a fast-moving, high pressure environment</li>
<li>Ability to be flexible in response to changing priorities and needs</li>
<li>Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones</li>
<li>Extraordinary time management skills and attention to detail</li>
<li>Strong communication, planning, organizational and analytical skills</li>
<li>Ability to remain energetic and positive in a fast-paced and demanding environment</li>
<li>Dedicated with the ability to anticipate next steps.</li>
<li>Works well with a variety of personalities; embraces teamwork</li>
<li>Proficient working with Google workspace</li></ul> 


#LI-Hybrid

P25145
Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.
The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $117,000&mdash;$160,000 USD 
The Okta Experience
<ul><li>
Supporting Your Well-Being</li>
<li>Driving Social Impact</li>
<li>Developing Talent and Fostering Connection + Community</li>
</ul>
We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one. 
 
Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. 
 
If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. 
 
Notice for New York City Applicants &amp; Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please 
 
Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.</div>
 <div></div><div><div><div><div><div><div>Okta
<div>The foundation for secure connections between people and technology</div>
</div></div></div><div>Okta is the leading independent provider of identity for the enterprise. The Okta Identity Cloud enables organizations to securely connect the right people to the right technologies at the right time. With over 7,000 pre-built integrations to applications and infrastructure providers, Okta customers can easily and securely use the best technologies for their business. More than 19,300 organizations, including JetBlue, Nordstrom, Slack, T-Mobile, Takeda, Teach for America, and Twilio, trust Okta to help protect the identities of their workforces and customers.</div></div></div></div><div></div>

DoorDash

<div>
 
 About The Team
 
 
 
 DoorDash is scaling as a global organization, and we are hiring an Executive Assistant to partner with leaders at DoorDash. As operators and marketers, we partner with your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.
 
 
 You'll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference, while scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.
 
 
 
 About The Role
 
 
 
 You will support our Engineering leaders and their teams. You will be their "go-to" person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Engineering Leadership Team.
 
 
 In this role, you will work a hybrid schedule, going in-person to our San Francisco HQ, Sunnyvale Century City or Seattle office 3 days a week.
 
 
 
 You're Excited About This Opportunity Because You Will&hellip;
 
 
 
 <ul>
 <li>
 Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
 </li>
 <li>
 Promote team culture and cohesion
 </li>
 <li>
 Plan and oversee events for our team
 </li>
 <li>
 Manage multiple projects simultaneously
 </li>
 <li>
 Handle highly confidential information
 </li>
 <li>
 Be an integral part of our team
 
 
 </li>
 </ul>
 
 What We're Looking For...
 
 
 
 <ul>
 <li>
 5+ years of experience in an administrative support role
 </li>
 <li>
 You are an expert with G-suite tools, including Google Calendar, Gmail, Docs, Spreadsheets, Slides, etc.
 </li>
 <li>
 You are proficient in event planning, project planning and budgeting
 </li>
 <li>
 You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company
 </li>
 <li>
 You enjoy diagnosing issues and implementing creative solutions to solve challenges
 </li>
 <li>
 You are adaptable in a shifting environment
 
 
 </li>
 </ul>
 Notice to Applicants for Jobs Located in NYC or Remote Jobs Associated With Office in NYC Only
 
 
 We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT in NYC. As part of the hiring and/or promotion process, we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound from August 21, 2023, through December 21, 2023, and resumed using Covey Scout for Inbound again on June 29, 2024.
 
 
 The Covey tool has been reviewed by an independent auditor. Results of the audit may be viewed here: Covey
 
 
 
 Compensation
 
 
 
 The successful candidate&rsquo;s starting pay will fall within the pay range listed below and is determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Base salary is localized according to an employee&rsquo;s work location. Ranges are market-dependent and may be modified in the future.
 
 
 In addition to base salary, the compensation for this role includes opportunities for equity grants. Talk to your recruiter for more information.
 
 
 DoorDash cares about you and your overall well-being. That&rsquo;s why we offer a comprehensive benefits package to all regular employees, which includes a 401(k) plan with employer matching, 16 weeks of paid parental leave, wellness benefits, commuter benefits match, paid time off and paid sick leave in compliance with applicable laws (e.g. Colorado Healthy Families and Workplaces Act). DoorDash also offers medical, dental, and vision benefits, 11 paid holidays, disability and basic life insurance, family-forming assistance, and a mental health program, among others.
 
 
 To learn more about our benefits, visit our careers page here.
 
 
 
 See Below For Paid Time Off Details
 
 
 
 <ul>
 <li>
 For salaried roles: flexible paid time off/vacation, plus 80 hours of paid sick time per year.
 </li>
 <li>
 For hourly roles: vacation accrued at about 1 hour for every 25.97 hours worked (e.g. about 6.7 hours/month if working 40 hours/week; about 3.4 hours/month if working 20 hours/week), and paid sick time accrued at 1 hour for every 30 hours worked (e.g. about 5.8 hours/month if working 40 hours/week; about 2.9 hours/month if working 20 hours/week).
 
 
 </li>
 </ul>
 The national base pay range for this position within the United States, including Illinois and Colorado.
 
 
 $98,600&mdash;$145,000 USD
 
 
 
 About DoorDash
 
 
 
 At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of users&mdash;from Dashers to merchant partners to consumers. We are a technology and logistics company that started by enabling door-to-door delivery, and we are looking for team members who can help us go from a company that is known as the place you order food to a company that people turn to for any and all goods.
 
 
 DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We're committed to supporting employees&rsquo; happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.
 
 
 Our Commitment to Diversity and Inclusion
 
 
 We&rsquo;re committed to growing and empowering a more inclusive community within our company, industry, and cities. That&rsquo;s why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.
 
 
 Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on &ldquo;protected categories,&rdquo; we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a diverse workforce &ndash; people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.
 
 
 Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.
 
 
 
 If you need any accommodations, please inform your recruiting contact upon initial connection.
 
</div>

Mindmaven

<div>
 
 
 Job overview - Expert Executive Assistant:
 
 
 
 
 
 
 
 
 Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We&rsquo;re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training &ndash; will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.
 
 
 
 
 Now a little bit more about the role.
 
 
 The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:
 
 
 <ul>
 <li>
 Self-confident
 </li>
 <li>
 Highly communicative
 </li>
 <li>
 Attentive to detail.
 </li>
 <li>
 Life-long learner
 </li>
 <li>
 Always thinking ahead
 </li>
 <li>
 Problem solver
 </li>
 <li>
 Reliable and Professional
 </li>
 <li>
 A great writer
 </li>
 <li>
 Listening is an art form
 </li>
 <li>
 Technology is fun
 </li>
 </ul>
 
 
 The Day to Day:
 
 
 
 
 Usual and customary EA daily, weekly, and monthly tasks that include:
 
 
 <ul>
 <li>
 Task and Time Management
 </li>
 <li>
 Calendar Management
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Email Management
 </li>
 <li>
 CRM Management
 </li>
 <li>
 Research Management
 </li>
 <li>
 Relationship Management
 </li>
 <li>
 Special Projects
 </li>
 <li>
 Other tasks as identified by the executive
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
 </li>
 <li>
 Able to work in the U.S. (we do not offer visa sponsorship)
 </li>
 <li>
 A minimum of 1 years&rsquo; experience working remotely (Required)
 </li>
 <li>
 Fluent in English written and spoken &ndash; (Required)
 </li>
 <li>
 Intermediate proficiency with MS Suites, Google Suites - (Required)
 </li>
 <li>
 Experience with Asana, Slack, and Zoom (Highly desired)
 </li>
 <li>
 Proficient in any other software necessary to effective complete tasks in a remote setting &ndash; (Highly desired)
 </li>
 <li>
 Master of Outlook or Gmail Email and Calendar &ndash; (Required)
 </li>
 <li>
 Type a minimum of 60 WPM &ndash; (Required)
 </li>
 <li>
 Experience with Travel arrangements (domestic and international) &ndash; (Required)
 </li>
 <li>
 Dictation transcription (Highly Desired)
 </li>
 </ul>
 
 
 Currently we have open positions to fill in the New York area.
 
 To apply click the following link. If this role interests you (you&rsquo;ve read this far, after all!) and you meet the qualifications above, we&rsquo;d like you to apply &ndash; even if you&rsquo;re not looking to change jobs for a few months.
 
 
 Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can&rsquo;t wait to share more about the position and our clients with you.
 
</div>

Senior Executive Assistant

Maven Recruiting Group

<div>
 High-profile ultra-high-net-worth private family office is seeking a Senior Executive Personal Assistant to support a Principal in San Francisco. This is a high-impact role for someone with experience supporting top-tier principals and who brings strong judgment, organization, and attention to detail to managing complex personal and operational priorities.
 
 
 
 Job Title:
 
 Senior Executive Personal Assistant
 
 
 
 Location:
 
 San Francisco, CA (Onsite)
 
 
 
 Compensation:
 
 $200K - $300K base + benefits
 
 
 
 Industry:
 
 Private Family Office
 
 
 
 About the Role:
 
 
 
 As the Senior Executive Personal Assistant, you will serve as a trusted partner to the Principal, supporting both day-to-day execution and broader coordination across personal and household operations. You will play a key role in ensuring priorities are managed effectively, workflows remain organized, and operations run smoothly in a fast-paced environment.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Serve as a strategic and operational partner to the Principal, managing priorities, workflows, and day-to-day execution
 </li>
 <li>
 Coordinate across household staff, vendors, advisors, and external partners to ensure alignment across all operations
 </li>
 <li>
 Oversee special projects end-to-end, including events, travel logistics, property-related initiatives, and personal projects
 </li>
 <li>
 Manage communications, including drafting correspondence, organizing updates, and tracking key details
 </li>
 <li>
 Identify opportunities to streamline systems and improve processes across household and family office operations
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Experience supporting UHNW principals or private family offices
 </li>
 <li>
 Hospitable and service-oriented
 </li>
 <li>
 Proactive, patient, and detail-oriented
 </li>
 <li>
 Discreet with strong judgment
 </li>
 <li>
 Unflappable in fast-paced environments
 
 
 
 </li>
 </ul>
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
 
 
 
 For Internal Use:
 
 
</div>

Personal Assistant

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 
 
 
 
 
 This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to multiple senior executives
 </li>
 <li>
 Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
 </li>
 <li>
 Coordinate domestic and international travel, including detailed itineraries
 </li>
 <li>
 Track, reconcile, and process expense reports
 </li>
 <li>
 Organize meetings, prepare conference rooms, and develop presentation materials
 </li>
 <li>
 Maintain and update internal CRM systems for pipeline and deal tracking
 </li>
 <li>
 Coordinate catering and daily office logistics (including team lunches)
 </li>
 <li>
 Partner closely with the broader administrative team to ensure seamless operations
 </li>
 <li>
 Provide backup support across the admin team as needed
 </li>
 <li>
 Assist with special projects and ad hoc initiatives
 </li>
 </ul>
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 3+ years of executive or administrative support experience
 </li>
 <li>
 Prior experience in financial services, private equity, or professional services strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 CRM experience a plus! (Salesforce preferred)
 </li>
 <li>
 Exceptional attention to detail and organizational skills
 </li>
 <li>
 Strong interpersonal skills with a service-oriented mindset
 </li>
 <li>
 Ability to manage multiple priorities with efficiency and discretion
 </li>
 <li>
 Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Join a strong &amp; supportive admin team with great company culture and work/life balance!
 </li>
 <li>
 Opportunity to work closely with senior leadership at a respected investment firm
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite - flexible WFH Fridays)
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resumes today to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 
 
 
 
 
 
 
 
 
 *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
 
 
</div>

Administrative Assistant - Investment Firm

Docusign

<div>
 
 Company Overview
 
 
 
 Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people&rsquo;s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign&rsquo;s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
 
 
 What you'll do
 
 
 We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support 3 Vice President(s) within the COO organization. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive&rsquo;s time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.
 
 
 This position is an individual contributor role reporting to the Vice President, Customer Success Strategy &amp; Operations.
 
 
 
 Responsibility
 
 
 
 <ul>
 <li>
 Perform administrative tasks for the Vice President(s)s within the COO organization including but not limited to calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
 </li>
 <li>
 Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
 </li>
 <li>
 Act as back-up to other Executive and Administrative Assistants in the COO organization as needed
 </li>
 <li>
 Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
 </li>
 <li>
 Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
 </li>
 <li>
 Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
 </li>
 <li>
 Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
 </li>
 <li>
 Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
 </li>
 <li>
 Perform other administrative related functions, delegated or assigned
 
 
 </li>
 </ul>
 Job Designation
 
 
 
 Hybrid:
 
 Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
 
 
 Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
 
 
 What you bring
 
 
 
 Basic
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 <li>
 2+ years of administrative assistant work supporting VP-level executives or higher
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 3+ years of experience assisting multiple executives in a Saas company
 </li>
 <li>
 Thrives in an unstructured environment with minimal direction
 </li>
 <li>
 Able to manage multiple executives with different working styles
 </li>
 <li>
 Experience working at a rapidly-growing company
 </li>
 <li>
 Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
 </li>
 <li>
 Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
 </li>
 <li>
 Excellent organization, attention to detail and ability to context switch between tasks and topics
 </li>
 <li>
 High level of integrity
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly
 
 
 </li>
 </ul>
 Wage Transparency
 
 
 Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
 
 
 Based on applicable legislation, the below details pay ranges in the following locations:
 
 
 California: $40.14/hour - $58.13/hour
 
 
 
 This Role Is Also Eligible For The Following
 
 
 
 <ul>
 <li>
 Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Global benefits provide options for the following:
 
 
 <ul>
 <li>
 Paid Time Off: earned time off, as well as paid company holidays based on region
 </li>
 <li>
 Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
 </li>
 <li>
 Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
 </li>
 <li>
 Retirement Plans: select retirement and pension programs with potential for employer contributions
 </li>
 <li>
 Learning and Development: options for coaching, online courses and education reimbursements
 </li>
 <li>
 Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events
 
 
 </li>
 </ul>
 
 Work Authorization Notice:
 
 Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.
 
 
 Life at Docusign
 
 
 
 Working here
 
 
 
 Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what&rsquo;s right, every day. At Docusign, everything is equal.
 
 
 We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you&rsquo;ll be loved by us, our customers, and the world in which we live.
 
 
 
 Accommodation
 
 
 
 Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.
 
 
 If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.
 
 
 Applicant and Candidate Privacy Notice
 
 
 States Not Eligible for Employment
 
 
 This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.
 
 
 Equal Opportunity Employer
 
 
 It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.
 
 
 EEO Know Your Rights poster
 
 
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