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executive assistant

Singular Builders

<p><b>Singular Builders</b> is a young company founded by two industry veterans.  We look to perform construction for complex, sophisticated, and unusual projects.   We love a challenge; we know what we like, and we're good at it.  Our name is new, but our projects are familiar.  Renovations, retrofits, high-end interiors, inner urban infrastructure are the type of projects that we seek and where our focus is as a company. We've worked together on some of the most complex, interesting, and beautiful construction projects throughout California. We are now looking to bring together a team of people who really care about the work we do.  What sets us apart isn't just our depth of expertise and breadth of services, but how we deliver them.  The way we go about problem solving, the way we staff our projects, and with whom we staff our projects - that's what makes us singular.</p><p>We are seeking a highly organized and proactive <b>Executive Assistant</b> to provide comprehensive administrative support to senior management. The ideal candidate will possess strong organizational skills, discretion, exceptional communication abilities with internal teams and external stakeholders, as well as proficiency with various digital tools. This role offers an exciting opportunity to contribute to the efficiency and success of our organization by managing schedules, coordinating projects, accurate documentation, and ensuring smooth daily operations.</p><p><b>Essential duties and responsibilities include, but are not limited to:</b></p><p>&middot; Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</p><p>&middot; Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing audio or written materials.</p><p>&middot; Coordinate complex travel arrangements and prepare detailed itineraries for executives.</p><p>&middot; Submits, monitors and tracks invoices, reimbursements, and supply management.</p><p>&middot; Assist with event planning for corporate meetings, conferences, and company functions.</p><p>&middot; Comfortable working with multiple project teams and deadlines.</p><p>&middot; Handle phone etiquette when managing multi-line phone systems and front desk responsibilities, ensuring excellent customer service.</p><p>&middot; Perform data entry, filing, and record keeping using Microsoft Office Suite and other office management tools such as QuickBooks and DocuSign.</p><p>&middot; Facilitate project coordination by tracking deadlines, preparing reports, and liaising with internal teams.</p><p>&middot; Oversee office management duties such as supply ordering, maintaining office equipment, and organizing files for easy access.</p><p>&middot; Provide personal assistant support as needed to senior executives to enhance productivity.</p><p>&middot; Build cross-functional relationships between departments.</p><p>&middot; General office duties as needed</p><p><b>Qualifications</b></p><p>&middot; Proven experience in an executive administrative or personal assistant role with strong clerical skills.</p><p>&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign.</p><p>&middot; Excellent typing speed with high accuracy; experience in transcription is a plus.</p><p>&middot; Strong organizational skills with the ability to manage multiple tasks efficiently under tight deadlines.</p><p>&middot; Exceptional communication skills including phone etiquette and customer service experience.</p><p>&middot; Demonstrated ability to handle confidential information discreetly.</p><p>&middot; Experience with event planning, project coordination, office management, bookkeeping, data entry, filing systems, and front desk operations preferred.</p><p>&middot; This position is integral to maintaining the smooth operation of our organization&rsquo;s executive functions. We seek a dedicated professional eager to contribute their skills in a dynamic environment that values efficiency and excellence in administrative support.</p><p><b>Required Education, Skills and Experience</b></p><p>&middot; 5+ years of related experience required in working in an executive assistant role or senior administrative assistant role supporting leadership teams in the construction field.</p><p>&middot; Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)</p><p>&middot; Bachelors degree in Business Administration, Business Management, Construction Management, or similar.</p><p>&middot; 5+ years of relevant calendar management and expense report management experience for 1 or more executives</p><p><b>Travel</b></p><p>&middot; Primarily office-based in San Francisco with occasional visits to construction sites or project meetings.</p><p>&middot; May require coordination outside of normal business hours depending on executive schedules and project deadlines.</p><p>&middot; Travel would be local and include attendance for professional business events as well as employee events.</p><p><b>Other Duties</b></p><p>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</p><p><b>EQUAL OPPORTUNITY EMPLOYER</b></p><p>The Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.</p><p>The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.</p><p>This job description may be modified at any time at the sole discretion of Singular Builders.</p><p>Job Type: Full-time</p><p>Pay: $105,000.00 - $115,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Do you possess Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Executive Assistant: 5 years (Required)</li><li>calendar mgmt and expense reports for multiple leaders?: 5 years (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant

Gensler

<div></div><div><div><div><div>Your Role</div></div><div></div><div><div><br>
Gensler&rsquo;s Northwest Region is seeking an Executive Assistant to deliver strategic, high-touch, and proactive support in our San Francisco office. Located in the heart of the city, our San Francisco office is a dynamic, collaborative environment that brings together a diverse group of designers, strategists, and innovators. The space reflects our commitment to creativity, design excellence, and sustainability, fostering an environment where ideas thrive and teams work seamlessly across multiple disciplines.</div><div></div><div>
This exciting opportunity is for an administrative professional with exceptional communication skills and strong coordination expertise to elevate the executive support function in alignment with our evolving business needs.</div><div></div><div>
In this role, you will build a meaningful and trusted partnerships while working in a fast-paced environment. For the right candidate, this position offers significant opportunities for professional growth and the ability to cultivate rewarding relationships across the firm and within the broader community.</div></div><div></div><div><div><br>
This is an in-person position in our San Francisco office.</div></div><div></div><div><div><br>
What You Will Do</div></div><div><ul><li><div>
Manage and organize the executive&rsquo;s highly complex, demanding calendar and email inbox; act as a general deputy of time, fielding internal &amp; external requests, and providing recommendations that reflect business priorities and ensure he has a high impact</div></li><li><div>
Keep the executive well informed to help facilitate decision making; handle highly confidential and/or sensitive matters with discretion</div></li><li><div>
Build and maintain excellent client data and relationships; stay on top of relevant client information; This includes professional, daily communications with both internal and external shareholders with a keen attention to detail</div></li><li><div>
Prioritize and manage multiple projects simultaneously and follows through on issues in a timely manner</div></li><li><div>
Proactively monitor the need for follow-up meetings and initiate planning as appropriate</div></li><li><div>
Prepare meeting agendas and decks; attend key meetings to capture, distribute, and track next steps</div></li><li><div>
Compile and submit accurate timesheets, expense reports as required and reconcile credit card statements monthly</div></li><li><div>
Address miscellaneous tasks as requested and proactively look for process improvements</div></li><li><div>
Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries</div></li><li><div>
Provide in-office support to Executive, ranging from catering needs to AV assistance</div></li></ul></div></div><div></div><div><div><div>
Your Qualifications</div></div><div><ul><li><div>
8+ years of experience as an Executive Assistant supporting executive level leaders in a corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries is an advantage</div></li><li><div>
You are driven to create great experiences for others and have a genuine passion for providing outstanding support</div></li><li><div>
You practice emotional intelligence to deploy personalized support</div></li><li><div>
You are at ease yet professional with senior leadership and executives, both internally and externally</div></li><li><div>
You are a strategic partner in the work that you do at any scale, from mastering calendaring puzzles to being a sounding board for your executive</div></li><li><div>
You create clarity for others by delivering the right info, at the right time, through frequent and compelling communication</div></li><li><div>
You proactively anticipate the broader impact of everyday decisions &amp; and think through the logistics to create efficiencies</div></li><li><div>
You are agile at a moment&rsquo;s notice, acting in ambiguity while exercising good judgment and discretion</div></li><li><div>
You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution</div></li><li><div>
Strong proficiency with Microsoft Office suite including Word, Excel, Outlook, and PowerPoint and Teams</div></li><li><div>
Proficiency with InDesign, Illustrator and/or Photoshop is helpful ideal to assist in presentation preparation and staying on brand with company identity and level of excellence</div></li></ul></div><div></div><div><div><br>
For consideration, please submit cover letter and resume in PDF format.</div></div><div></div><div><div><i><br>
**The base salary will be estimated between $100,000 to $115,000.</i> <i>Gensler&rsquo;s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June, an Employee Stock Ownership Plan (ESOP), and profit sharing.</i></div><div></div><div><i>
To learn more about our compensation philosophy and full benefits offerings, please visit </i><div><i>Great People, Great Rewards | Gensler</i></div></div></div><div></div><div><div><br>
Life at Gensler</div><div></div><div>
At Gensler, we believe exceptional design happens when people feel inspired, supported, and connected. Our culture balances creativity and performance with a genuine commitment to enjoying the work we do together. From curated art exhibits and internal design competitions to firmwide initiatives like <i>Well-Being Week</i>, our offices reflect the diverse passions and perspectives of our people. Our annual base salary ranges are thoughtfully aligned and based on local markets.</div><div></div><div>
We encourage every team member to maintain a healthy and balanced lifestyle. Our comprehensive benefits package is designed to support employees both personally and professionally and includes medical, dental, and vision coverage, disability insurance, wellness programs, flexible spending accounts, paid holidays, and generous paid time off. We also offer a 401(k), profit sharing, employee stock ownership, and twice-annual bonus opportunities.</div><div></div><div>
Investing in our people is central to our long-term success. As part of our commitment to professional growth, Gensler provides reimbursement for eligible professional licenses, renewals, and exam fees, as well as tuition assistance for approved programs and coursework. We view professional development as a strategic investment &mdash; empowering our people to grow their careers while shaping the future of design.</div></div></div></div><div></div>

Giga

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 <br/>
 <br/>
 The Opportunity
 <br/>
 <br/>
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 <br/>
 <br/>
 Location: San Francisco, California
 <br/>
 <br/>
 Reports To: Chief of Staff
 <br/>
 <br/>
 Salary: $76,000&ndash;$88,000
 <br/>
 <br/>
 Type: Full-time, exempt
 <br/>
 <br/>
 What You'll Do
 <br/>
 <br/>
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 <br/>
 <br/>
 <strong>
  In Addition, This Person Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
  </li>
  <li>
   Handle highly confidential and sensitive information with absolute discretion and sound judgment.
  </li>
  <li>
   Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
  </li>
  <li>
   Prepare polished meeting briefing materials.
  </li>
  <li>
   Draft correspondence on behalf of executives.
  </li>
  <li>
   Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
  </li>
  <li>
   Take notes or minutes in meetings as required.
  </li>
  <li>
   Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
  </li>
  <li>
   Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
  </li>
  <li>
   Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
   <br/>
   <br/>
  </li>
 </ul>
 What We're Looking For
 <br/>
 <br/>
 <ul>
  <li>
   Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
  </li>
  <li>
   Demonstrated ability to handle confidential information with discretion and professionalism.
  </li>
  <li>
   Professional maturity and sound independent judgment when representing executives.
  </li>
  <li>
   Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
  </li>
  <li>
   Incredible organizational skills; must be detail-oriented.
  </li>
  <li>
   Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
  </li>
  <li>
   Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
  </li>
  <li>
   Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
  </li>
  <li>
   Excellent verbal and written communication skills.
   <br/>
   <br/>
  </li>
 </ul>
 What We Offer
 <br/>
 <br/>
 <ul>
  <li>
   The chance to work with talented, passionate professionals.
  </li>
  <li>
   A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
  </li>
  <li>
   An organization that offers work/life balance.
  </li>
  <li>
   The opportunity to really make a difference in the lives of kids and families!
   <br/>
   <br/>
  </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 <br/>
 <br/>
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>


McKinsey & Company

<p></p><div><div><div><p>Job ID: 107001</p>
<div><div><li>San Francisco</li></div></div><p></p><div><br>
</div></div><div><br>
<br>
<div>Do you want to work on complex and pressing challenges&mdash;the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you&rsquo;ve come to the right place.
</div></div><div><div><p>YOUR IMPACT</p>
<div><p>You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.</p><p></p><p>
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.</p><p></p><p>
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.</p><p></p><p>
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.</p><p></p><p>
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.</p><p></p><p>
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.</p><p></p><p>
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.</p><p></p><p>
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.</p><p></p><p>
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</p></div>
</div></div><div><div><p>YOUR GROWTH</p>
<p>You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.</p><p></p><p>
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.</p><p></p><p>
When you join us, you will have:</p><ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul>
</div></div><div><div><p>YOUR QUALIFICATIONS AND SKILLS</p>
<div><div><ul><li>Undergraduate degree preferred</li><li>
3+ years supporting senior level executives or comparable experience</li><li>
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset</li><li>
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately</li><li>
Computer literacy, including strong email and calendaring skills</li><li>
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality</li><li>
Strong technical skills, including proficiency in PowerPoint, Word and Excel</li><li>
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently</li><li>
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment</li><li>
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts</li><li>
Highly professional presence in person, on telephone, email, and all other work-related communications platforms</li><li>
Ability to prioritize and manage multiple workstreams</li></ul></div></div></div></div></div></div><p></p>

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As a Senior Executive Assistant in Global Corporate Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least three years of executive administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p>
</p><p><b>FEDERAL DEPOSIT INSURANCE ACT:
</b></p><p>This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.</p><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b>
</p><b>ABOUT US</b><br>
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
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<b>ABOUT THE TEAM</b><br>
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J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Senior Executive Assistant

Salesforce

<div><p><i>To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.
</i></p><p></p><p>Job Category
</p>Corporate Functions
<p></p><p>Job Details
</p><p></p><p><b>About Salesforce
</b></p><p>Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action. Tech meets trust. And innovation isn&rsquo;t a buzzword &mdash; it&rsquo;s a way of life. The world of work as we know it is changing and we're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.
</p><p></p><p>Ready to level-up your career at the company leading workforce transformation in the agentic era? You&rsquo;re in the right place! Agentforce is the future of AI, and you are the future of Salesforce.
</p><p></p><h3 class="jobSectionHeader"><b>Salesforce Executive Assistants (EAs) are experienced professionals who support our top executives globally. As strategic partners, they maximize the productivity of our leaders and their teams ensuring they stay focused on company goals while exemplifying Salesforce&rsquo;s values and high-performance culture. Salesforce EAs apply their skills and tailor their approach to the executive&rsquo;s job functions, personality, and communication style.
</b><br>
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<b>Salesforce&rsquo;s inclusive, supportive culture is eager to welcome another strong contributor to our expanding team to support our C suite executive.
</b><br>
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<b>Your Impact:
</b></h3><h3 class="jobSectionHeader"><br>
<b>As a Salesforce Principal EA, you will partner closely with a Marketing executive leader, acting as an extension of their leadership to support and enhance their brand, work, and personal commitments. You are a creative problem solver who thrives in a matrixed, global, results-oriented, and values-driven environment. You exercise excellent judgment and maintain confidentiality. Your strong written and verbal communication and administrative and organizational skills enable you to proactively support the executive, helping maintain a realistic balance among multiple priorities. You excel under pressure in a highly visible role while handling various activities in a fast-paced environment.
</b><br>
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<b>Core Responsibilities:
</b></h3><ul><li><p>Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events. Be willing and capable of leveraging technology to streamline tasks and enhance efficiency and productivity.
</p></li><li><p>Implement a functional personal operating structure that incorporates key timelines and business goals, ensuring efficient task prioritization and management.
</p></li><li><p>Proactively manage and coordinate the Executive's schedule and priorities to ensure the efficient use of their time and energy.
</p></li><li><p>Coordinate various meetings and support the Executive's participation in industry events, conferences, and speaking engagements.
</p></li><li><p>Customize calendar and meeting support based on a strategic understanding of the Executive&rsquo;s preferences and priorities.
</p></li><li><p>Implement meeting best practices, assist with preparing materials and setting agendas, and confidently drive the narrative and tone for Executive and administrative meetings.
</p></li><li><p>Collaborate effectively with employees from other teams within Salesforce and senior executives inside and outside the company.
</p></li><li><p>Plan travel schedules and bookings for a streamlined experience, ensuring a balance between travel objectives, executive preferences, and cost optimization. Book travel within Salesforce&rsquo;s policy, considering travel visas, costs, and proper documentation.
</p></li><li><p>Flexibility to assist with personal tasks and commitments.
</p></li><li><p>Coordinate and monitor internal projects, ensuring timely progress and resolving issues promptly. Manage multiple tasks and priorities in a fast-paced leadership environment, and consistently meet required timeframes.
</p></li><li><p>Assist in coordinating the agenda of management team meetings, off-sites, and staff meetings.
</p></li><li><p>Research, prioritize, and follow up on issues and concerns as requested by the Executive, keeping the Leadership Team advised when appropriate.
</p></li><li><p>Act as a &ldquo;barometer&rdquo; to sense and communicate issues within the environment to the Executive.
</p></li><li><p>Complete critical tasks with a hands-on approach, including drafting materials.
</p></li><li><p>Establish and maintain internal networks, effectively collaborating and navigating complex, matrixed organizations. Maintain professional and effective relationships with other EAs across the company to ensure smooth communication and coordination.
</p></li><li><p>Champion a high level of trust in confidentiality of information and being able to earn the trust of the executive and their direct leaders.
</p></li><li><p>Lead initiatives for the Admin Team, including but not limited to projects, processes, and learning opportunities with org-wide impact. Demonstrate consistent leadership, act as a Trail Guide for new hires, and provide mentorship to other Admins.
</p></li><li><p>Perform other administrative and project duties as needed.
</p></li></ul><p></p><p><b>Minimum Requirements:
</b></p><ul><li><p>MUST be located in location listed and MUST be open to being in office 3x/week.
</p></li><li><p>10+ years of applicable administrative experience, ideally from a global software business.
</p></li><li><p>Proven experience supporting high-level executives in a global, matrixed organization.
</p></li><li><p>Excellent teamwork skills with a collaborative approach to suggesting and implementing improvements.
</p></li><li><p>Strong relationship-building skills and the ability to create a personal network throughout the global company.
</p></li><li><p>Clear and effective communication skills with stakeholders in a highly responsive, professional manner. Ensure communications are clear, thorough, specific, and followed through.
</p></li><li><p>Reduce &ldquo;noise&rdquo; for the Executive by distilling information into the most important &ldquo;signals&rdquo; of things to know, questions to answer, decisions to make, etc.
</p></li><li><p>Communicate confidently and diplomatically while identifying blind spots and seeking additional context when necessary.
</p></li><li><p>Demonstrate sound judgment and decision-making on the Executive's behalf when appropriate, including knowing when to defer answering on their behalf.
</p></li><li><p>Predict and forecast the Executive's preferences, using best judgment in all aspects of executive support.
</p></li><li><p>Handle confidential material with the utmost discretion, maintaining confidentiality and trust.
</p></li><li><p>Intermediate project coordination experience. Ability to drive projects and initiatives forward in an ambiguous environment with varying timeframes, identifying and addressing team, business, and cultural needs when appropriate.
</p></li><li><p>Experience partnering with senior management in a fast-paced, innovative environment.
</p></li><li><p>Experience working with/in large administrative teams.
</p></li><li><p>Expert knowledge of Google Suite (Gmail, Calendar, Docs, Drive, GMeet). Experience with Slack, Salesforce, Tableau, Concur, and Coupa is a differentiator.
</p></li></ul><p></p><p><b>Additional Desired Skills/Traits:
</b></p><ul><li><p>Customer-centric orientation, a bias towards action, and high attention to detail.
</p></li><li><p>Professional demeanor and ability to retain strict confidences as necessary.
</p></li><li><p>Experience working in close collaboration with an executive&rsquo;s Chief of Staff (or equivalent).
</p></li><li><p>Ability and desire to build new competencies and accept new challenges.
</p></li><li><p>Natural curiosity to understand the global DNA of the company and its teams.
</p></li><li><p>Passion for technology and innovation, staying proficient with tools and new ways of working, and actively encouraging and educating others to embrace and adopt these changes.
</p></li></ul><p></p><p>Unleash Your Potential
</p><p>When you join Salesforce, you&rsquo;ll be limitless in all areas of your life. Our benefits and resources support you to find balance and <i>be your best </i>, and our AI agents accelerate your impact so you can <i>do your best </i>. Together, we&rsquo;ll bring the power of Agentforce to organizations of all sizes and deliver amazing experiences that customers love. Apply today to not only shape the future &mdash; but to redefine what&rsquo;s possible &mdash; for yourself, for AI, and the world.
</p><p></p><p>Accommodations
</p><p>If you need a reasonable accommodation during the application or the recruiting process, please submit a request via this Accommodations Request Form .
</p><p></p><p>Please note that Salesforce uses artificial intelligence (AI) tools to help our recruiters assess and evaluate candidates&rsquo; resumes and qualifications throughout the recruiting process. Humans will always make any candidate selection and hiring decisions. Please see our Candidate Privacy Statement for more information about how we use your personal data and your rights, including with regard to use of AI tools and opt out options.
</p><p></p><p>Posting Statement
</p><p>Salesforce is an equal opportunity employer and maintains a policy of non-discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that&rsquo;s inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications &ndash; without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
</p><p></p>In the United States, compensation offered will be determined by factors such as location, job level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well including: time off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock purchasing program. More details about company benefits can be found at the following link: https://www.salesforcebenefits.com.Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring, Salesforce will consider for employment qualified applicants with arrest and conviction records.
<p></p>At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions.&amp;#xa;&amp;#xa;The typical base salary range for this position is $117,200 - $176,700 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $141,200 - $194,200 annually.&amp;#xa;&amp;#xa;The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.</div><p></p>

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