executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

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administrative assistant iii Jobs in San Francisco

administrative assistant iii

administrative assistant iii (ehs) Jobs in San Francisco

administrative assistant iii (ehs)

executive assistant i

KeyBank

<div>Location:
1 California Street, San Francisco California
Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team&rsquo;s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.
ESSENTIAL JOB FUNCTIONS<ul><li>
Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.</li><li>
Interacts with senior leaders and executives within the organization and with outside professional organizations.</li><li>
Highly proficient in managing multiple executives&rsquo; calendars including scheduling of clients and internal employee meetings within Outlook.</li><li>
Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.</li><li>
Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.</li><li>
Strong verbal and written communication skills and the ability to work in a team environment.<ul><li>
Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.</li><li>
Professional liaison that facilitates information flow, using clear and fact-based communication</li></ul></li><li>
Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.</li><li>
Handles confidential information and documents with discretion.</li><li>
Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.</li><li>
Performs proactive problem research and assists in resolution.</li><li>
Manages day-to-day office operations, composes written communications as needed.</li><li>
Completes work in fast paced, changing environment without compromising accuracy.</li><li>
Clearly and immediately communicates and elevates any problems/issues.</li><li>
Assists with special projects for events, new processes, or presentations as they arise.</li></ul> 
REQUIRED QUALIFICATIONS<ul><li>
High School Diploma or Equivalent experience</li><li>
Minimum of 5 years relevant experience supporting executive management.</li><li>
Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams</li><li>
Preferred knowledge of Workday, CWT (travel system) and Salesforce</li><li>
Reliable, proactive, and self-motivated</li><li>
High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.</li></ul><ul><li>
Ability to engage with Executive Level Management</li><li>
Excellent written and verbal communication skills
</li><li>Strong organizational and time management skills</li><li>
Exercises sound judgment, discretion, and confidentiality in all matters
</li><li>Takes initiative and works independently on routine as well as more complex matters.</li><li>
Proven ability to manage multiple calendars and projects at one time.</li></ul>
Work Location: Person will typically work from the office location for 4+ days a week.
COMPENSATION AND BENEFITS
This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.
Please click here for a list of benefits for which this position is eligible.
Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.
Job Posting Expiration Date: 08/05/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.
Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing HR_Compliance@keybank.com. 

#LI-Hybrid</div>

Executive Assistant I

Apollo.io

<div><div>Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.</div><h2 class="jobSectionHeader">
About the Role</h2>

We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&amp;D organization spanning Engineering, Product, Design, and Research.

This role is far more than calendar management. The Executive Assistant will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment. You will help the CPO stay organized and effective across product strategy reviews, roadmap planning, cross-functional leadership syncs, and the day-to-day rhythm of leading a high-velocity R&amp;D organization. You will partner closely with Product, Design, Research, and Engineering leaders to keep the CPO's time, attention, and follow-through aligned with the organization's highest priorities.

The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment. You are comfortable managing complex logistics, coordinating cross-functional meetings with Product, Design, Research, and Engineering leadership, and supporting the operating cadence of a growing R&amp;D org. This role is based in San Francisco.
<h2 class="jobSectionHeader">
What You'll Do</h2>
<h3 class="jobSectionHeader">CPO Support &amp; Operations (Primary)</h3>

Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&amp;D operations, and cross-functional collaboration.
<ul>
<li>Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.</li>
<li>Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.</li>
<li>Handle CPO expense reporting, approvals, and administrative workflows.</li>
<li>Handle select personal and confidential requests for the CPO with discretion.</li>
<li>Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.</li>
<li>Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.</li>
</ul><h3 class="jobSectionHeader">Cross-Functional R&amp;D Leadership Support</h3>

Provide focused coordination across the R&amp;D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.
<ul>
<li>Monitor and maintain visibility into the calendars of key R&amp;D leaders, identifying scheduling conflicts and protecting focus time where needed.</li>
<li>Watch the CPO's inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume.</li>
<li>Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.</li>
<li>Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.</li>
<li>Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.</li>
<li>Handle select administrative requests and confidential matters with discretion.</li>
</ul><h3 class="jobSectionHeader">Product &amp; Leadership Meeting Coordination</h3>

Coordinate logistics for the CPO's leadership, board-related, and strategic external meetings.
<ul>
<li>Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.</li>
<li>Support preparation of board and leadership materials related to product strategy &mdash; deck coordination, pre-read circulation, and day-of execution &mdash; in partnership with the CEO's and CFO's teams as needed.</li>
<li>Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.</li>
<li>Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.</li>
<li>Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.</li>
</ul><h3 class="jobSectionHeader">R&amp;D Team &amp; Project Coordination</h3>

Help the CPO's organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering.
<ul>
<li>Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.</li>
<li>Organize and support recurring R&amp;D leadership meetings, monthly and quarterly business reviews, and key planning sessions.</li>
<li>Track action items, deliverables, and deadlines across the R&amp;D organization, proactively following up to ensure commitments are met.</li>
<li>Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.</li>
<li>Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.</li>
</ul><h3 class="jobSectionHeader">Core Team Support &amp; Accountability</h3>

Help maintain the systems that keep the Core Team aligned, accountable, and focused, particularly where the CPO's commitments intersect with the executive team.
<ul>
<li>Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.</li>
<li>Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.</li>
<li>Help identify gaps in communication, ownership, and execution across the leadership team.</li>
<li>Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.</li>
</ul><h3 class="jobSectionHeader">CPO Offsites &amp; Team Events</h3>

Plan, organize, and execute CPO-led offsites and R&amp;D team events.
<ul>
<li>Plan, organize, and execute CPO offsites, R&amp;D leadership meetings, and team connection events.</li>
<li>Coordinate logistics, agendas, content, communications, surveys, and post-event follow-ups.</li>
<li>Partner with People, Workplace, and Internal Comms on event quality and team connection.</li>
<li>Help build a year-long view of CPO-org and R&amp;D team events.</li>
<li>Support contractor and vendor management for CPO offsites and events as needed.</li>
</ul><h2 class="jobSectionHeader">What Success Looks Like</h2>

In this role, success means:
<ul>
<li>The CPO's calendar is organized, protected, and optimized, with product reviews and cross-functional meetings coordinated seamlessly and well in advance.</li>
<li>Roadmap and product strategy reviews run smoothly because materials are gathered, consolidated, and distributed on time.</li>
<li>The CPO, Product, Design, Research, and Engineering teams feel well-supported with responsive, reliable operational assistance.</li>
<li>Internal and external partners experience Apollo's R&amp;D leadership as organized, professional, and easy to work with.</li>
<li>The CPO's inbox and calendar are monitored consistently, with high-priority items flagged and nothing important missed.</li>
<li>CPO leadership commitments and prep cycles are scheduled and managed well in advance.</li>
<li>CPO-led offsites and R&amp;D team events are polished, connected, and impactful.</li>
<li>The CPO trusts this person implicitly with sensitive information, confidential communications, and high-stakes logistics.</li>
</ul><h2 class="jobSectionHeader">What You Bring</h2>
<ul><li>7+ years of executive support experience as a career Executive Assistant, ideally supporting a CPO, VP of Product, or C-level/senior leader overseeing a Product, Design, or R&amp;D organization at a high-growth technology company.</li>
<li>Based in San Francisco, with the ability to work in-office/hybrid to support the CPO's day-to-day rhythm.</li>
<li>Experience managing complex cross-functional calendars, including scheduling meetings with Product, Product Design, Research, Engineering, and executive leadership.</li>
<li>Communication: Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CPO.</li>
<li>Discretion: Proven ability to manage highly confidential and sensitive strategic, product, and personnel information with absolute discretion.</li>
<li>Exceptional calendar, inbox, travel, and logistics management skills.</li>
<li>Ability to anticipate needs, identify risks, and solve problems before they escalate.</li>
<li>Comfort operating in ambiguity and creating structure from scratch.</li>
<li>Strong cross-functional stakeholder management skills, comfortable working across Product, Product Design, Research, Engineering, and Executive teams.</li>
<li>High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.</li>
<li>Deep attention to detail and a strong bias toward follow-through.</li>
<li>Low ego, high EQ, and strong service orientation.</li>
<li>Experience with tools such as Google Workspace, Slack, expense systems, and project management tools preferred.</li>
<li>Familiarity with product development processes, roadmap planning, or experience in a Product, Product Design, or Research organization is a plus.</li>
</ul><h2 class="jobSectionHeader">Ideal Candidate Profile</h2>

You may be a strong fit if you are:
<ul>
<li>A career Executive Assistant and true partner to executives, not just a task manager.</li>
<li>Known for being five steps ahead.</li>
<li>Comfortable owning the details so busy leaders don't have to.</li>
<li>Trusted with confidential, strategic, and product-sensitive information.</li>
<li>Excellent at making busy leaders more effective through precision and care.</li>
<li>Energized by building systems and creating consistency, not just executing individual tasks.</li>
<li>Experienced supporting an R&amp;D, Product, or Engineering organization.</li>
<li>Based in San Francisco and comfortable with an in-office/hybrid working rhythm.</li>
<li>Naturally calm, organized, and reliable in a fast-paced, high-stakes environment.</li></ul><div><h3 class="jobSectionHeader"> 
We are AI Native</h3>

Apollo.io is an AI-native company built on a culture of continuous improvement. We're on the front lines of driving productivity for our customers&mdash;and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.
<h3 class="jobSectionHeader">
Why You'll Love Working at Apollo</h3>

At Apollo, we're driven by a shared mission: to help our customers unlock their full revenue potential. That's why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core&mdash;we're all for one, meaning you'll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you're looking for a place where your work matters, where you can push boundaries, and where your career can thrive&mdash;Apollo is the place for you.

Learn more here!</div></div>

Executive Assistant, CPO

Valence Law Group

Legal Assistant / Transactional ParalegalValence LLP | Remote / San Francisco Bay Area RequiredAbout Valence LLPValence LLP is a boutique commercial real estate law firm focused on sophisticated real estate transactions. Our practice includes office, industrial, R&amp;D, life sciences, retail, and mixed-use leasing, acquisitions and dispositions, and other commercial real estate transactions. We are a collaborative, technology-forward firm with a distributed team and a strong emphasis on excellent work product, responsiveness, and practical client service.Position SummaryWe are seeking a Legal Assistant / Transactional Paralegal to support one or more senior attorneys in our commercial real estate practice. This full-time role is expected to involve roughly 60% administrative, executive assistant, and matter management support and 40% legal assistant/paralegal support.The ideal candidate is highly organized, detail-oriented, and proactive, with strong Microsoft Word skills (formatting, proofreading, redlining, document cleanup, styles, numbering, tables, headers/footers, cross-references) and the ability to learn new systems and terminology quickly. Prior transactional real estate experience is preferred, but not required. We are open to training a strong litigation paralegal, legal assistant, or legal secretary interested in transitioning into transactional work. Above all, we are looking for someone who works hard, takes pride in producing excellent work, and is eager to become an indispensable part of a high-performing team.ResponsibilitiesAdministrative &amp; Matter Management<ul><li>Manage attorney calendars and coordinate client meetings, deadlines, and follow-ups</li><li>Monitor attorney email, flag action items, and help keep matters moving</li><li>Maintain matter status and deadlines in project management software</li><li>Support client and matter onboarding/offboarding</li><li>Enter attorney time and assist with billing follow-up</li><li>Organize and manage documents in the Firm's document management system</li><li>Track deliverables, open issues, document versions, and client requests</li><li>Communicate professionally with clients, opposing counsel, brokers, and consultants</li></ul>Legal Assistant / Paralegal Support<ul><li>Proofread, format, edit, and assemble legal documents and correspondence</li><li>Prepare first drafts of leases, lease amendments, and miscellaneous leasing documents (including consents to assignment/sublease/change in control and broker listing and commission agreements) incorporating LOI terms</li><li>Prepare and revise redlines, exhibits, signature packets, and closing sets, including closing checklists and closing binders</li><li>Review documents for blanks, missing information, or missing exhibits</li><li>Assist with basic due diligence, checklists, abstracts, and transaction tracking</li></ul>Qualifications<ul><li>Bachelor's degree required</li><li>At least 3 years of experience as an executive assistant, legal assistant, legal secretary, or paralegal preferred</li><li>Prior law firm, in-house legal, real estate, or professional services experience preferred</li><li>Advanced Microsoft Word skills and strong proofreading/attention to detail</li><li>Strong organizational skills and ability to manage multiple deadlines</li><li>Excellent written and verbal communication</li><li>Experience with Adobe Acrobat; comfort learning new software systems</li><li>Ability to work independently, anticipate needs, and exercise sound judgment while maintaining confidentiality</li><li>Experience with project management software, document management systems, billing software, or commercial real estate transactions is a plus</li></ul>TechnologyOur team uses modern systems, including document management, project management, billing, communication, and AI-assisted tools. The right candidate must be comfortable learning new platforms and keeping information organized across systems.Work EnvironmentThis is a remote position, and candidates must have a quiet, dedicated workspace at home. Regular availability during Pacific Time business hours is required. Candidates must also be able to travel to one of the Firm's offices in San Francisco, Lafayette, or Petaluma 1-2 times per month, as well as visit the UPS Store on occasion, so candidates must be located in the San Francisco Bay AreaBenefits<ul><li>QSERA Health Care reimbursement</li><li>Paid time off</li><li>Long Term Disability and Life Insurance coverage, provided by the Firm at no additional cost to the employee</li></ul>Salary$70,000-$90,000 per year, based on skills and experience.How to ApplyPlease submit a resume and a brief cover letter describing your relevant experience and interest in the role. No direct calls, please.Pay: $70,000.00 - $90,000.00 per monthApplication Question(s):<ul><li>Please confirm you live in the Bay Area and are willing to travel to a local office 1-2 times a month.</li></ul>Work Location: Remote

Legal Assistant/Transactional Paralegal

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Join our Commercial &amp; Investment Bank Equities team as an Executive Administrative Assistant, where you will have the opportunity to work in a high-paced organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, attention to detail, and quality focus.
As an Executive Administrative Assistant on the Commercial &amp; Investment Bank Equities team you possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced organization. You will need to work well in a team environment, be able to represent the senior leaders and team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:<ul><li>
Maintain detailed, up-to-date calendars and proactively manage scheduling conflicts and priorities.</li><li>
Coordinate visitor access and handle all related onsite logistics.</li><li>
Plan and execute high volumes of onsite/offsite events (virtual and in-person), including meetings and roadshows&mdash;managing invitations, scheduling, catering, transportation, and related logistics.</li><li>
Screen incoming calls, assess urgency, and exercise discretion when sharing information.</li><li>
Coordinate logistics for internal and external meetings, partnering closely with the sales team to ensure client registration and confirmed schedules.</li><li>
Arrange and coordinate high volumes of domestic and international travel, including complex itineraries.</li><li>
Process T&amp;E expenses for team members, ensuring adherence to policy and timely submission within guidelines.</li><li>
Serve as a subject matter expert on applicable policies and procedures, providing guidance and ensuring compliance.</li><li>
Draft and deliver high-quality emails and communications to stakeholders at all organizational levels.</li><li>
Independently manage recurring responsibilities, escalating risks early and proactively communicating potential issues or delays.</li><li>
Support ad hoc projects and materials preparation, including editing spreadsheets and presentations, printing for client meetings, and collaborating effectively with the administrative assistant team.</li></ul>
Required qualifications, skills and capabilities<ul><li>
Candidates should have at least 3 years of administrative experience, supporting all levels through Managing Director</li><li>
Advanced calendar management</li><li>
Advanced ability to organize and prioritize</li><li>
Tact and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Candidates should have Expense and Invoice knowledge</li><li>
Strong proficiency in Microsoft Office and experience with using Co-Pilot, LLM Suite and AI technology tools</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li><li>
Ability to learn procedures and processes quickly</li></ul>
Note:
Hours 6:00AM - 2:30PM
This role requires five days in the office (Mon-Fri) and will not support Hybrid/Remote option.
This role does not offer relocation or transfer assistance. 
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
This information should be placed at the bottom below the Preferred qualifications, capabilities, and skills section.
ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Serval

<div>
 
 
 Who We Are
 
 
 
 
 Serval is an AI-native automation platform transforming how enterprises operate. We build intelligent agents that understand real-world workflows and execute them end-to-end &mdash; replacing manual processes and rigid legacy systems with adaptive, learning software. Founded in early 2024, Serval is already trusted by companies like Fox, Notion, Perplexity, Vercel, and Brex to automate high-volume, high-friction operational work across their organizations.
 
 
 At the core of Serval is an agentic AI platform that turns natural language into production-grade workflows. Our agents don&rsquo;t just respond to requests &mdash; they reason, take action across systems, and continuously improve with usage. What began with operational use cases has quickly evolved into a horizontal AI automation layer used across IT, HR, Finance, Security, Legal, and Engineering.
 
 
 Our mission is to eliminate repetitive, manual work across the enterprise and give teams leverage through intelligent automation. Long term, we&rsquo;re building the universal AI operations layer &mdash; a system of agents that sits across business functions and runs the workflows that keep modern companies moving.
 
 
 We&rsquo;re backed by leading investors including Sequoia Capital, Redpoint Ventures, Meritech, First Round, General Catalyst, Elad Gil, and others.
 
 
 
 
 Role Overview
 
 
 
 
 As an Executive Assistant at Serval, you will act as a force multiplier for a member of our executive team. You will own scheduling complexity, coordinate logistics, streamline communication, and systematically remove operational friction so leadership can stay focused on the highest-impact priorities.
 
 
 This role has direct leverage on executive effectiveness. The right candidate will materially increase execution velocity and ensure leaders remain focused on what matters most. This is not a reactive administrative position &mdash; it requires anticipation, sound judgment, prioritization discipline, and operational rigor.
 
 
 You will gain visibility into company strategy, key initiatives, and growth decisions while playing a foundational role in scaling Serval's operations.
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 <ul>
 <li>
 Executive Support
 </li>
 <ul>
 <li>
 Own and optimize complex executive calendars, balancing competing internal and external priorities
 </li>
 <li>
 Triage inbound requests and safeguard leadership time using clear prioritization principles
 </li>
 <li>
 Coordinate domestic and international travel end-to-end, including dynamic adjustments
 </li>
 <li>
 Manage sensitive and confidential matters with discretion and sound judgment
 </li>
 </ul>
 <li>
 Operational &amp; Organizational Leverage
 </li>
 <ul>
 <li>
 Serve as a liaison across leadership, team members, candidates, and external partners
 </li>
 <li>
 Improve internal communication flow and organizational clarity
 </li>
 <li>
 Track initiatives, action items, and cross-functional dependencies to ensure follow-through
 </li>
 <li>
 Design and refine systems that increase executive and team-wide productivity
 </li>
 </ul>
 <li>
 Culture &amp; Office Support
 </li>
 <ul>
 <li>
 Support planning and execution of offsites, team events, and key leadership meetings
 </li>
 <li>
 Contribute to a structured, high-functioning in-office and virtual environment
 </li>
 <li>
 Assist with vendor coordination, subscriptions, asset management, and operational logistics
 </li>
 </ul>
 </ul>
 
 
 What You&rsquo;ll Need
 
 
 
 
 <ul>
 <li>
 2+ years supporting C-level executives or founders; startup experience strongly preferred
 </li>
 <li>
 Advanced calendar management skills with strong prioritization judgment
 </li>
 <li>
 Proactive operating style &mdash; you anticipate needs before they surface
 </li>
 <li>
 High attention to detail while managing multiple concurrent workstreams
 </li>
 <li>
 Clear, concise written and verbal communication skills
 </li>
 <li>
 Comfort operating in ambiguity and evolving priorities
 </li>
 <li>
 Strong discretion and professional judgment
 </li>
 <li>
 High technical fluency and enthusiasm for modern tools and workflows
 </li>
 <li>
 Excellent organizational and time-management discipline
 </li>
 <li>
 "No task is too small" mindset paired with strategic awareness
 </li>
 <li>
 Composed, professional presence in fast-moving environments
 
 
 </li>
 </ul>
 
 
 Nice to Have
 
 
 
 
 <ul>
 <li>
 Experience supporting executives in high-growth tech startups (Series A&ndash;C)
 </li>
 <li>
 Familiarity with modern productivity and collaboration tools (e.g., Notion, Slack, Ashby, Salesforce)
 
 
 </li>
 </ul>
 
 What we offer
 
 
 
 <ul>
 <li>
 Impact: Be a key player in shaping the success of our product and company.
 </li>
 <li>
 Growth: Build a fundamentally new AI product offering with the support of our experienced team and investors. Grow rapidly with the company.
 </li>
 <li>
 Culture: Join a culture that values innovation, ownership, accountability, and fun.
 
 
 </li>
 </ul>
 Compensation Range: $100K - $190K
 
 
</div>

Executive Assistant

San Francisco Opera Association

<div>PURPOSE: The Assistant to the Executive Offices will provide general administrative support to the Office of the General Director, with a focus on the General Director&rsquo;s schedule, correspondence, and travel, and logistics for board and committee meetings.
ESSENTIAL JOB FUNCTIONS:<ul><li>
Manages the General Director&rsquo;s schedule and travel arrangements and supports the General Director in prioritizing ongoing projects and daily tasks.</li><li>
Coordinates and manages administrative duties for the Office of the General Director, including expense reports and invoicing, data management, event assistance, donor acknowledgement tracking, email communication, managing visitors and telephone calls, and opening and sorting General Director&rsquo;s mail.</li><li>
Maintains the Office of the General Director to ensure a welcoming environment for staff and visitors.</li><li>
Manages board meeting (full, executive and various committees as assigned) logistics (e.g., schedules, timelines, notifications, correspondence, materials, vendors, compliance issues, post meeting follow-up and archiving).</li><li>
Takes and writes formal minutes for meetings of the board of directors, executive committee and finance committee.</li><li>
Updates and maintains board documents and data (e.g., committees, rosters, directory, handbook, orientation materials).</li><li>
Corresponds with and assists board members as needed; serves as staff liaison for all Board-related events and primary liaison for internal and external inquiries related to the Board of Directors.</li><li>
Assists with numerous logistical elements pertaining to the Board of Directors, including monitoring deadlines and deliverables, content preparation, and event planning.</li><li>
Works with the Chief of Staff to ensure seamless information flow to and from the General Director, around donor meetings, correspondence, events, etc.</li><li>
Works with the Chief of Staff to ensure the General Director is informed of and prepared for upcoming commitments and responsibilities, and to ensure appropriate follow-up.</li><li>
Assists with company wide communications, meetings, and social gatherings.</li><li>
Assists the General Director at performances, cast parties, and events as needed (some evening and weekend work required).</li><li>
Manages and maintains office supplies.
</li><li>Performs other job-related duties as assigned.</li></ul>
EDUCATION:
<ul><li>Bachelor&rsquo;s degree from an accredited college or university, or equivalent work experience.</li></ul>
EXPERIENCE:<ul><li>
Minimum of two years&rsquo; experience providing administrative support preferred.</li><li>
Experience working in a performing arts or non-profit organization preferred.</li></ul>
PREREQUISITE SKILLS &amp; REQUIREMENTS:<ul><li>
Knowledge of operatic repertoire or the performing arts preferred.
</li><li>Ability to work some extended, flexible hours (some evenings and weekends).</li><li>
Performs tasks accurately, with great attention to detail.</li><li>
Ability to thrive in a fast-paced, rapidly changing environment.</li><li>
Outstanding communication, both written and verbal.
</li><li>Excellent organizational skills.</li><li>
Proficiency in Microsoft Office suite (Word, Excel, Powerpoint, Teams, Outlook) and G Suite.</li><li>
Demonstrated experience in preparing presentation materials for staff and board-level audiences including use of PowerPoint.</li><li>
Ability to work independently, exercising good judgment and follow-through.</li><li>
Must maintain a very high level of confidentiality.</li><li>
Ability to prioritize diverse and multiple tasks, maintaining flexibility and attention to detail.</li><li>
Outstanding interpersonal skills including the ability to interact with Board members, artists, staff, the public, and volunteers in a persuasive, professional, diplomatic and friendly manner.</li><li>
Keep a clean and tidy working environment.
</li><li>Must perform the functions of the position in a safe manner.</li><li>
Reliable attendance and punctuality.</li></ul></div>

Assistant to the Executive Offices

Pinterest

<div><div>About Pinterest:

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we're on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other's unique experiences and embrace the flexibility to do your best work. Creating a career you love? It's Possible.

At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we're looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we'll explore your foundational skills and how you collaborate with AI.

Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here.</div>
Pinterest is seeking an experienced Staff Data Scientist to join our Finance &amp; Business Operations team. This is a hybrid data-science / applied-AI / product-engineering role inside Pinterest's CFO organization. It sits at the intersection of forecasting and finance analytics, internal tool-building, and AI adoption &mdash; and the person in it is expected to operate across all three.

The core mandate is to make the CFO org's forecasting and planning work faster, be more rigorous, and more self-serve. In practice that has meant owning a forecasting product end to end (data pipeline through user-facing UI), partnering directly with Finance, BizOps, and Core/Monetization stakeholders to embed it in their workflows, and turning the company's emerging AI platform capabilities into tools that finance teams actually use day to day.

This is a high-autonomy, high-trust individual-contributor role with broad cross-functional reach. 


What you'll do:
<ul>
<li>Own forecasting tooling end to end. Build and maintain the team's primary forecasting workbench &mdash; from the underlying data and forecast logic through the interactive web UI that planners use to create, adjust, and review forecasts. This spans baseline vs. adjusted forecast modeling, scenario/delta workflows, backtesting, and diagnostics (year-over-year and month-over-month seasonality, engagement rates, and similar).</li>
<li>Ship product, not just analysis. Design and build user-facing features: chart and visualization work, guided onboarding, history/audit views, region and time-grain filtering, performance optimization, and the kind of polish and bug-fixing that makes an internal tool feel like a real product. Instrument usage (collect and analyze raw logs) and let adoption data drive the roadmap.</li>
<li>Drive AI adoption across Finance &amp; BizOps. Take platform-level AI capabilities and turn them into concrete, trusted tools for finance users. Bring structured business cases (not wishlists) to platform/IT partners, pilot new capabilities, and write the enablement material &mdash; walkthroughs, documentation, &quot;where to get started&quot; guidance &mdash; that gets non-technical teams productive.</li>
<li>Stay ahead of the AI capability curve. A significant part of this role is forward-looking: continuously read and interpret AI research (papers, model and tooling releases) and translate it into a grounded point of view on what will be possible in the next 6&ndash;12 months. Track the engineering roadmap closely, understand what platform capabilities are landing and when, and connect those dots to concrete opportunities for the CFO org &mdash; so the team builds for where AI is going, not just where it is today.</li>
<li>Set AI strategy and guide executives. Turn that capability foresight into strategy: shape the CFO org's AI roadmap, prioritize where to invest, and advise senior leaders and executives on what's real, what's hype, and what to bet on. Communicate complex AI and technical trade-offs in plain, decision-ready terms, and act as a trusted technical advisor in executive conversations.</li>
<li>Deliver recurring finance analytics. Support core CFO-org deliverables: budget-vs-actuals (BVAs), variance commentary, executive slide/deck preparation, and metric diagnostics (e.g., MAU and revenue diagnostics), including catching and resolving data-quality issues.</li>
<li>Partner broadly and communicate clearly. Work directly with Finance, BizOps, Monetization, and platform/IT stakeholders. Translate ambiguous business questions into tooling and analysis, post clear release notes and stakeholder updates, and run live walkthroughs and training sessions.</li>
<li>Set technical and analytical standards. raise the bar on rigor (validation, backtesting, sound metric definitions), make pragmatic build-vs-buy and scope calls, and create artifacts and documentation durable enough to outlive any single contributor.</li></ul> 
 
What we're looking for:
<ul>
<li>Data science &amp; forecasting</li>
<li>Strong applied background in time-series forecasting and quantitative analysis: baseline construction, scenario/adjustment modeling, backtesting and forecast-accuracy evaluation, and seasonality analysis (y/y, m/m).</li>
<li>Fluency in turning messy business questions into well-defined metrics and diagnostics; rigorous about metric definitions, data quality, and validation.</li>
<li>Advanced SQL and proficiency in a primary analysis language (Python strongly preferred); comfort working directly with data warehouses and large datasets.</li>
<li>Engineering &amp; tool-building</li>
<li>Demonstrated ability to build and ship internal web tools, not just notebooks or one-off analyses &mdash; meaningful front-end / full-stack capability (e.g., JavaScript/TypeScript, modern UI frameworks, interactive data visualization).</li>
<li>Practical product-engineering instincts: UX/usability sense, performance debugging and optimization, handling state/data edge cases, and disciplined release hygiene (testing, build/lint, changelogs).</li>
<li>Experience building dashboards and self-serve analytics (e.g., Superset, Tableau, Looker, or equivalent).</li>
<li>Applied AI</li>
<li>Hands-on experience applying modern AI/LLM tooling to real workflows &mdash; prototyping with AI assistants, agentic/MCP-style tooling, or internal AI platforms &mdash; and a track record of moving from experiment to adopted tool.</li>
<li>Ability to build the business case for AI investment and to drive adoption with non-technical users (enablement, documentation, training).</li>
<li>AI foresight &amp; strategy (critical)</li>
<li>Demonstrated habit of staying current with AI research and the broader landscape: able to read papers and model/tooling release notes and form a credible, independent view of what will be feasible 6&ndash;12 months out.</li>
<li>Able to interpret an engineering roadmap and reconcile it with where the technology is heading &mdash; translating both into a concrete capability plan for the business.</li>
<li>Strong product/business strategy instincts: prioritizing AI investments, sequencing bets, and distinguishing durable capability from hype.</li>
<li>Executive influence</li>
<li>Proven ability to advise and guide senior leaders and executives on technical and AI strategy, and to make complex trade-offs legible to a non-technical executive audience.</li>
<li>Comfortable being the trusted technical voice in the room &mdash; framing decisions, managing expectations, and earning credibility with both finance leadership and engineering/platform partners.</li>
<li>Scope, ownership &amp; communication</li>
<li>Staff-level autonomy: can independently scope, prioritize, and deliver multi-month efforts with minimal direction, and make sound trade-off calls.</li>
<li>Excellent written and verbal communication; can write for executives and for end users, and can run live training and walkthroughs.</li>
<li>Strong cross-functional collaboration across finance, operations, and technical/platform partners.</li>
<li>Experience</li>
<li>Minimum of 8 years of relevant experience in data science, analytics engineering, or applied ML.</li>
<li>Bachelor's degree in a quantitative field (e.g., statistics, computer science, economics, engineering, math) or equivalent practical experience; advanced degree is a plus.</li></ul> 


Relocation Statement:
<ul>
<li>This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.</li></ul> 


In-Office Requirement Statement:
<ul>
<li>We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role.</li>
<li>This role will need to be in the office for in-person collaboration1-2 times every 6-months and therefore can be situated anywhere in the country.</li> 
</ul>
#LI-NM4

#LI-REMOTE<div>
Our Commitment to Inclusion:
<div>
Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require a medical or religious accommodation during the job application process, please complete this form for support.</div>
<div></div>
<div>By submitting this application, I certify that all information submitted in my application and throughout the hiring process is true, accurate, and complete to the best of my knowledge. I understand that any false statement, omission, or misrepresentation may disqualify me from employment consideration or result in termination if discovered after hire.</div></div></div>

Staff Data Scientist, Finance & Business Ops

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