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administrative legal secretary

Davis Wright Tremaine LLP

<div>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Secretary to join our team in our San Francisco office.
We offer a hybrid work engagement with four days in-office, and one day of remote work.
This position will provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
<div><div><div>Document Management:<ul><li>
Maintain up-to-date forms and collaborate with word processing on templates. Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines</li></ul></div></div><div><div> 
Time Entry &amp; Billing Management:<ul><li>
Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills</li></ul></div></div><div><div> 
Expense Management:<ul><li>
Prepare and submit expense reimbursement reports, vendor invoice processing</li></ul></div></div><div><div> 
Administrative Duties:<ul><li>
Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.</li></ul></div></div><div><div> 
Project Coordination:<ul><li>
Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members</li></ul></div></div><div><div> 
Scheduling &amp; Logistics:<ul><li>
 Coordinate appointments, meetings, conference calls, and travel arrangements</li></ul></div></div><div><div> 
Ownership &amp; Initiative:<ul><li>
 Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems</li></ul></div></div><div><div> 
Engagement &amp; Innovation:<ul><li>
Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency</li></ul></div></div><div><div> 
Strategic Contribution:<ul><li>
Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals</li></ul></div></div><div><div> 
Team Support:<ul><li>
Assist fellow secretaries and additional attorneys as priorities dictate</li></ul></div></div> 
</div>
Join us if you have:<ul><li>
5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
</li><li>GED or High School Diploma</li><li>
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred. Proofreading, NetDocs and PowerPoint skills desired.
</li><li>Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
</li><li>Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
</li><li>Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
</li><li>Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
</li><li>High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
</li><li>Firm commitment to providing customer service excellence.
</li></ul>Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What&rsquo;s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:<ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. 
California
The annualized salary range for this position in San Francisco is $66,000 to $72,000 ($33.85 to $36.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:www.dwt.com/dei.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.
#LI-AF1</div>

Administrative Legal Secretary

Valence Law Group

Legal Assistant / Transactional ParalegalValence LLP | Remote / San Francisco Bay Area RequiredAbout Valence LLPValence LLP is a boutique commercial real estate law firm focused on sophisticated real estate transactions. Our practice includes office, industrial, R&amp;D, life sciences, retail, and mixed-use leasing, acquisitions and dispositions, and other commercial real estate transactions. We are a collaborative, technology-forward firm with a distributed team and a strong emphasis on excellent work product, responsiveness, and practical client service.Position SummaryWe are seeking a Legal Assistant / Transactional Paralegal to support one or more senior attorneys in our commercial real estate practice. This full-time role is expected to involve roughly 60% administrative, executive assistant, and matter management support and 40% legal assistant/paralegal support.The ideal candidate is highly organized, detail-oriented, and proactive, with strong Microsoft Word skills (formatting, proofreading, redlining, document cleanup, styles, numbering, tables, headers/footers, cross-references) and the ability to learn new systems and terminology quickly. Prior transactional real estate experience is preferred, but not required. We are open to training a strong litigation paralegal, legal assistant, or legal secretary interested in transitioning into transactional work. Above all, we are looking for someone who works hard, takes pride in producing excellent work, and is eager to become an indispensable part of a high-performing team.ResponsibilitiesAdministrative &amp; Matter Management<ul><li>Manage attorney calendars and coordinate client meetings, deadlines, and follow-ups</li><li>Monitor attorney email, flag action items, and help keep matters moving</li><li>Maintain matter status and deadlines in project management software</li><li>Support client and matter onboarding/offboarding</li><li>Enter attorney time and assist with billing follow-up</li><li>Organize and manage documents in the Firm's document management system</li><li>Track deliverables, open issues, document versions, and client requests</li><li>Communicate professionally with clients, opposing counsel, brokers, and consultants</li></ul>Legal Assistant / Paralegal Support<ul><li>Proofread, format, edit, and assemble legal documents and correspondence</li><li>Prepare first drafts of leases, lease amendments, and miscellaneous leasing documents (including consents to assignment/sublease/change in control and broker listing and commission agreements) incorporating LOI terms</li><li>Prepare and revise redlines, exhibits, signature packets, and closing sets, including closing checklists and closing binders</li><li>Review documents for blanks, missing information, or missing exhibits</li><li>Assist with basic due diligence, checklists, abstracts, and transaction tracking</li></ul>Qualifications<ul><li>Bachelor's degree required</li><li>At least 3 years of experience as an executive assistant, legal assistant, legal secretary, or paralegal preferred</li><li>Prior law firm, in-house legal, real estate, or professional services experience preferred</li><li>Advanced Microsoft Word skills and strong proofreading/attention to detail</li><li>Strong organizational skills and ability to manage multiple deadlines</li><li>Excellent written and verbal communication</li><li>Experience with Adobe Acrobat; comfort learning new software systems</li><li>Ability to work independently, anticipate needs, and exercise sound judgment while maintaining confidentiality</li><li>Experience with project management software, document management systems, billing software, or commercial real estate transactions is a plus</li></ul>TechnologyOur team uses modern systems, including document management, project management, billing, communication, and AI-assisted tools. The right candidate must be comfortable learning new platforms and keeping information organized across systems.Work EnvironmentThis is a remote position, and candidates must have a quiet, dedicated workspace at home. Regular availability during Pacific Time business hours is required. Candidates must also be able to travel to one of the Firm's offices in San Francisco, Lafayette, or Petaluma 1-2 times per month, as well as visit the UPS Store on occasion, so candidates must be located in the San Francisco Bay AreaBenefits<ul><li>QSERA Health Care reimbursement</li><li>Paid time off</li><li>Long Term Disability and Life Insurance coverage, provided by the Firm at no additional cost to the employee</li></ul>Salary$70,000-$90,000 per year, based on skills and experience.How to ApplyPlease submit a resume and a brief cover letter describing your relevant experience and interest in the role. No direct calls, please.Pay: $70,000.00 - $90,000.00 per monthApplication Question(s):<ul><li>Please confirm you live in the Bay Area and are willing to travel to a local office 1-2 times a month.</li></ul>Work Location: Remote

Legal Assistant/Transactional Paralegal

Goodman Neuman Hamilton LLP

Title: Legal Administrative AssistantLocation: San Francisco (Hybrid)Hours: Full-Time (35 hours/week)Exempt Status: Non-ExemptBenefit-eligible: YesSalary Range: $38-$49/hourAbout UsFor over 30 years, Goodman Neuman Hamilton LLP (GNH) has earned a stellar reputation as a trusted leader in civil litigation and appeals across California. Based in San Francisco, our 17-attorney firm represents Fortune 500 companies and other distinguished clients with aggressive, innovative, and efficient legal strategies.Our partners have collectively conducted more than 100 jury trials and are widely regarded as outstanding advocates. Their excellence has earned recognition from Super Lawyers Magazine, San Francisco Magazine, and the American Board of Trial Advocates, along with the highest AV rating from Martindale-Hubbell.Our practice spans a broad range of civil litigation, including personal injury, construction defect, professional liability, and insurance coverage disputes. Notable clients include Home Depot, McKesson Corporation, River City Bank, Armanino LLP, and The Regents of the University of California.Job SummaryWe are seeking a highly organized, detail-oriented Legal Administrative Assistant to support our attorneys and administrative team. This role is ideal for a proactive professional who enjoys working in a fast-paced environment, takes pride in producing high-quality work, and excels at managing multiple priorities.The Legal Administrative Assistant plays an important role in ensuring the smooth day-to-day operation of the firm by providing administrative, clerical, and client service support.This role will be 35 hrs per week and operates on a hybrid schedule, requiring two days per week minimum in the SF office. The office is open every day if you prefer in-office work.Essential Duties &amp; Responsibilities● Provide administrative and litigation support to attorneys and legal staff.● Prepare, format, proofread, and assist with the preliminary drafting of legal forms, correspondence, and discovery documents.● File pleadings, motions, and other legal documents with state and federal courts.● Maintain litigation calendars, including tracking court deadlines, hearings, filing dates, and case-related deadlines.● Coordinate and schedule meetings, depositions, court appearances, and other case-related events.● Communicate professionally with court personnel, clients, outside counsel, vendors, and other stakeholders.● Assist with document management, including organizing, maintaining, and updating electronic and physical case files.● Answer and direct incoming phone calls and assist with general client communication.● Coordinate mail, courier services, and document deliveries.● Perform administrative tasks such as filing, scanning, copying, data entry, and records management.● Assist with office operations, ordering supplies, and supporting special projects as needed.● Maintain confidentiality and exercise discretion when handling sensitive legal and client information.● Perform other administrative and litigation support duties as assigned.Qualifications/Requirements● Bachelor's degree required.● Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.● Excellent written communication, proofreading, and analytical skills.● Exceptional attention to detail and accuracy.● Ability to manage competing deadlines and consistently deliver high-quality work product.● Ability to follow instructions, exercise sound judgment, and effectively execute tasks independently.● High proficiency with Microsoft Word and strong working knowledge of Microsoft Office applications, including Outlook and Excel.● Strong computer skills and the ability to quickly learn and utilize document management systems, court filing platforms, and other legal software.● Professional demeanor and strong interpersonal skills.● Ability to communicate effectively with attorneys, clients, court personnel, and outside counsel.● Ability to maintain confidentiality and handle sensitive information with discretion.Preferred Qualifications● Prior experience in a law firm, litigation practice, or other professional services environment.● Familiarity with state and federal court filing procedures.● Experience with litigation calendaring, scheduling depositions, and coordinating legal deadlines.● Experience preparing, formatting, or managing legal documents and correspondence.Physical Requirements● Prolonged periods of sitting at a desk and working on a computer● May need to lift boxes from time to time to assist with office upkeepBenefits● Medical and dental insurance with 100% employer-paid coverage for employees and 50% employer-paid coverage for eligible dependents● Long-term disability insurance with 100% employer-paid coverage for employees● Flexible Spending Accounts (FSAs) for dependent care● 401(k) retirement plan with profit-sharing contributions● Optional supplemental insurance plans● Generous paid time off, including 10 paid holidays and paid vacation time● Hybrid work scheduleHow to ApplyPlease submit a PDF version of a cover letter and resume to Josh Robles, Office Administrator, at jrobles@gnhllp.com.EEO StatementGoodman Neuman Hamilton LLP is an equal opportunity employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, creed, sex, pregnancy, childbirth and related medical conditions, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable law.Goodman Neuman Hamilton LLP complies with the California Fair Chance Act and the San Francisco Fair Chance Ordinance. Qualified applicants with arrest and conviction records will be considered for employment in accordance with applicable law.If you require a reasonable accommodation during the application or interview process, please contact us.Pay: $38.00 - $49.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in San Francisco, CA 94104

Legal Administrative Assistant

Serval

<div>
 
 
 Who We Are
 
 
 
 
 Serval is an AI-native automation platform transforming how enterprises operate. We build intelligent agents that understand real-world workflows and execute them end-to-end &mdash; replacing manual processes and rigid legacy systems with adaptive, learning software. Founded in early 2024, Serval is already trusted by companies like Fox, Notion, Perplexity, Vercel, and Brex to automate high-volume, high-friction operational work across their organizations.
 
 
 At the core of Serval is an agentic AI platform that turns natural language into production-grade workflows. Our agents don&rsquo;t just respond to requests &mdash; they reason, take action across systems, and continuously improve with usage. What began with operational use cases has quickly evolved into a horizontal AI automation layer used across IT, HR, Finance, Security, Legal, and Engineering.
 
 
 Our mission is to eliminate repetitive, manual work across the enterprise and give teams leverage through intelligent automation. Long term, we&rsquo;re building the universal AI operations layer &mdash; a system of agents that sits across business functions and runs the workflows that keep modern companies moving.
 
 
 We&rsquo;re backed by leading investors including Sequoia Capital, Redpoint Ventures, Meritech, First Round, General Catalyst, Elad Gil, and others.
 
 
 
 
 Role Overview
 
 
 
 
 As an Executive Assistant at Serval, you will act as a force multiplier for a member of our executive team. You will own scheduling complexity, coordinate logistics, streamline communication, and systematically remove operational friction so leadership can stay focused on the highest-impact priorities.
 
 
 This role has direct leverage on executive effectiveness. The right candidate will materially increase execution velocity and ensure leaders remain focused on what matters most. This is not a reactive administrative position &mdash; it requires anticipation, sound judgment, prioritization discipline, and operational rigor.
 
 
 You will gain visibility into company strategy, key initiatives, and growth decisions while playing a foundational role in scaling Serval's operations.
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 <ul>
 <li>
 Executive Support
 </li>
 <ul>
 <li>
 Own and optimize complex executive calendars, balancing competing internal and external priorities
 </li>
 <li>
 Triage inbound requests and safeguard leadership time using clear prioritization principles
 </li>
 <li>
 Coordinate domestic and international travel end-to-end, including dynamic adjustments
 </li>
 <li>
 Manage sensitive and confidential matters with discretion and sound judgment
 </li>
 </ul>
 <li>
 Operational &amp; Organizational Leverage
 </li>
 <ul>
 <li>
 Serve as a liaison across leadership, team members, candidates, and external partners
 </li>
 <li>
 Improve internal communication flow and organizational clarity
 </li>
 <li>
 Track initiatives, action items, and cross-functional dependencies to ensure follow-through
 </li>
 <li>
 Design and refine systems that increase executive and team-wide productivity
 </li>
 </ul>
 <li>
 Culture &amp; Office Support
 </li>
 <ul>
 <li>
 Support planning and execution of offsites, team events, and key leadership meetings
 </li>
 <li>
 Contribute to a structured, high-functioning in-office and virtual environment
 </li>
 <li>
 Assist with vendor coordination, subscriptions, asset management, and operational logistics
 </li>
 </ul>
 </ul>
 
 
 What You&rsquo;ll Need
 
 
 
 
 <ul>
 <li>
 2+ years supporting C-level executives or founders; startup experience strongly preferred
 </li>
 <li>
 Advanced calendar management skills with strong prioritization judgment
 </li>
 <li>
 Proactive operating style &mdash; you anticipate needs before they surface
 </li>
 <li>
 High attention to detail while managing multiple concurrent workstreams
 </li>
 <li>
 Clear, concise written and verbal communication skills
 </li>
 <li>
 Comfort operating in ambiguity and evolving priorities
 </li>
 <li>
 Strong discretion and professional judgment
 </li>
 <li>
 High technical fluency and enthusiasm for modern tools and workflows
 </li>
 <li>
 Excellent organizational and time-management discipline
 </li>
 <li>
 "No task is too small" mindset paired with strategic awareness
 </li>
 <li>
 Composed, professional presence in fast-moving environments
 
 
 </li>
 </ul>
 
 
 Nice to Have
 
 
 
 
 <ul>
 <li>
 Experience supporting executives in high-growth tech startups (Series A&ndash;C)
 </li>
 <li>
 Familiarity with modern productivity and collaboration tools (e.g., Notion, Slack, Ashby, Salesforce)
 
 
 </li>
 </ul>
 
 What we offer
 
 
 
 <ul>
 <li>
 Impact: Be a key player in shaping the success of our product and company.
 </li>
 <li>
 Growth: Build a fundamentally new AI product offering with the support of our experienced team and investors. Grow rapidly with the company.
 </li>
 <li>
 Culture: Join a culture that values innovation, ownership, accountability, and fun.
 
 
 </li>
 </ul>
 Compensation Range: $100K - $190K
 
 
</div>

Executive Assistant

California Appellate Project

<div>California Appellate Project (CAP) is a non-profit organization created by the State Bar of California in 1983. The mission of our San Francisco office is to help ensure that individuals facing the death penalty receive the legal representation they are constitutionally entitled to receive. CAP&rsquo;s dedicated team of staff attorneys and support personnel work closely with court-appointed private counsel, offering guidance and resources for handling capital cases before the California Supreme Court. For law students interested in appellate advocacy, criminal justice, or public interest law, CAP represents a vital part of California&rsquo;s legal landscape&mdash;and a meaningful opportunity to see how legal support can make a real difference. 
What do we do?
<ul>
<li>Assist appointed counsel on post-conviction death penalty cases in both habeas corpus and appellate proceedings; 
</li>
<li>Provide case assistance to unrepresented people on death row; 
</li>
<li>Track judicial and legislative developments affecting death penalty litigation; 
</li>
<li>Conduct death penalty defense training seminars for capital defense professionals and law students;</li>
<li>Publish numerous documents including a monthly newsletter, RECAP; a death penalty manual for California attorneys; the National Death Penalty Information Index; an extensive brief bank; and other resources for the capital defense community.</li></ul> 


Why apply to volunteer at California Appellate Project?

Our San Francisco office is dedicated to developing the next generation of criminal defense attorneys. Under the guidance of experienced counsel, our law school externs, interns, and pro bono attorneys contribute to a wide range of essential work, including mitigation investigation, records collection, case review under ameliorative statutes, legal research and writing, technical assistance to counsel appointed in automatic appeals and habeas corpus matters, and support for individuals on death row who are currently unrepresented. 
During the academic year, students may apply to serve as externs in CAP&rsquo;s San Francisco office. We welcome candidates who can participate through academic credit, volunteer hours, or funding from public interest programs. Selection for fellows, externs, and volunteers occurs on a rolling basis. 
Interested applicants should submit a cover letter, r&eacute;sum&eacute;, writing sample, and two references. We also ask volunteers to describe how their life experience, training, and work history have prepared them to work effectively with our clients and the communities we serve.</div>

Student Volunteer (Fall 2026 or Spring 2027)

Pantheon Ventures

<div><div>Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide

For further details please visit www.pantheon.com</div><div>
Purpose of Position

The Administration &amp; Facilities, Americas team offers essential administrative support to Pantheon professionals and manages office operations for staff in New York, San Francisco, Toronto, and Chicago. The team also brings specialized expertise to ad hoc projects and, in some cases, assumes long-term responsibilities in areas such as Investor Relations, Compliance, Tax, and Human Resources. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment.

Key Responsibilities
<ul>
<li>Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams.</li>
<li>Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.</li>
<li>Process and reconcile expense reports in accordance with firm policies and deadlines (Concur).</li>
<li>Serve as part of the reception rotation, greeting visitors, managing inbound calls, and maintaining a professional front-office environment.</li>
<li>Support in-office meeting logistics, including conference scheduling, catering, AV coordination and materials preparation.</li>
<li>Maintain organized filing systems, shared drives with strong attention to detail.</li>
<li>Provide general administrative support across the firm as required ensuring smooth day-to-day operations.</li>
<li>Participate in special projects and contribute to team initiatives as required</li>
<li>Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.</li>
<li>This job description provides a general overview of the position; however, additional responsibilities may be assigned as necessary</li>
<li>This role requires an average of 4 days in the office each week</li>
<li>No Personal Assistant responsibilities</li>
</ul>
Knowledge and Experience Required
<ul>
<li>Proficient in Microsoft Outlook, Excel, Word, Docusign and Adobe Acrobat Professional</li>
<li>The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence</li>
<li>Exceptional communication skills (oral and written)</li>
<li>Adaptability and composure in a fast-paced, high-expectation, financial services environment.</li>
<li>Ability to establish and meet deadlines, work under pressure and handle multiple priorities</li>
<li>Professional judgment and discretion in handling with confidential and sensitive information</li>
<li>Problem solving capability with the initiative to identify issues and implement practical solutions</li>
<li>Minimum 5 years&rsquo; experience in a comparable administrative role required.</li>
</ul>
Expected base salary range: $115,000-$125.000

Actual base salary is determined by a range of factors including individual experience, skills and qualifications.

In addition to the above salary, Pantheon offers a generous employee benefits package and successful candidates are eligible to receive a discretionary bonus</div><div>
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.

Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.</div></div>

Administrative Assistant

University of California - San Francisco

<div>Job Summary: 
 
This position sits within the Division of HIV, Infectious Diseases and Global Medicine at Zuckerberg San Francisco General Hospital (ZSFG), and supports the LIINC (Long-term Impact of Infection with the Novel Coronavirus) and SCOPE (Study on the Consequences of the Protease Inhibitor Era) Research Programs, which conduct clinical and translational research on acute and post-acute infection syndromes related to COVID-19 and HIV.
The Clinical Research Coordinator (CRC) is a certified phlebotomist who will conduct in-person research visits at participants&rsquo; homes and in clinical settings, drawing blood and collecting other biospecimens, recruiting and consenting participants, and coordinating study activities across multiple protocols. The CRC&rsquo;s primary assignments will be home- and clinic-based observational and interventional studies of individuals with acute and post-acute infections, with a current focus on COVID-19 and Long COVID. Active protocols include PREVENT-LC (Early Antiviral Treatment to Prevent Viral Persistence and Inflammation as Drivers of Long COVID), PASC-RECOVER (Post-Acute Sequelae of SARS-CoV-2 Infection &ndash; Researching COVID to Enhance Recovery), and the LIINC cohort, and the CRC may be assigned to additional home- or clinic-based studies as the Division&rsquo;s research portfolio evolves. Working independently under the Principal Investigators, Project Directors, and Senior Clinical Research Coordinators, the CRC will implement study protocols, manage data, ensure quality assurance, and coordinate with health care providers, clinical researchers, collaborators, funders, and administrative staff. Several active protocols enroll participants during acute SARS-CoV-2 infection, so the CRC will conduct in-home and in-clinic visits with individuals who are actively infectious with COVID-19 (and, where applicable, other communicable respiratory pathogens), and is required to follow study infection-control protocols and wear UCSF-provided personal protective equipment (PPE) at every visit. The position requires a valid California driver&rsquo;s license and the use of a vehicle for travel to participant homes throughout the study region.
ABOUT DIVISION OF HIV, INFECTIOUS DISEASES AND GLOBAL MEDICINE
 
The Division of HIV, Infectious Diseases and Global Medicine at the University of California San Francisco (UCSF) is an internationally recognized global leader in clinical care, research, and education. With its home-base located at Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG), the Division has been ranked as the top facility in the country for AIDS care since 1983. The Division&rsquo;s work is featured frequently in the media, and it is often visited by numerous international, national, state, and local dignitaries and delegations. The Division consists of approximately 38 faculty members, 11 fellows/postdoctoral scholars and 170 academic and staff employees. It is the largest Division of the Department of Medicine (DOM) at ZSFG, with a total expenditure budget of approximately $52 million dollars.</div>
 <div>Required Qualifications:
<ul><li>HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities.
</li><li>Ability to travel to participant homes and community locations throughout the study region.
</li><li>Ability to operate a vehicle for work-related travel throughout California.
</li><li>Strong organizational and time management skills to coordinate schedules, study materials, and visit documentation.
</li><li>Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments, and outside institutions.
</li><li>Ability to multi-task in a fast-paced environment while working with a diverse subject population in a home and clinic setting.
</li><li>Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.
</li><li>Certified phlebotomy experience or equivalent certification to perform phlebotomy.
</li>Knowledgeable in phlebotomy issues, including performing phlebotomy, working knowledge of tubes and procedures required for blood draw of clinical laboratory tests, and sample processing for research assays; basic laboratory techniques (safe handling practices, preparing and labeling samples and reagents for studies, proper use, storage, and disposal of reagents) 
<li>
</li></ul>Preferred Qualifications:
<ul><li>Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system.
</li><li>Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation.
</li><li>Good driving record and familiarity with the City&rsquo;s geography
</li><li>Experience with electronic medical records.
</li><li>Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPAA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.).
</li><li>Familiarity with medical terminology, research policies and guidelines, guidelines for handling diagnostic specimens including packing/shipping infectious substances
</li><li>Certified Safe Shipper - IATA certification
</li><li>Experience using Box and REDCap data entry platform
</li><li>Experience applying the following regulations and guidelines:
</li><li>Good Clinical Practice Guidelines
</li><li>Health Insurance Portability and Accountability Act (HIPAA)
</li><li>The Protection of Human Research Subjects
</li><li>CHR regulations for recruitment and consent of research subjects
</li><li>Effective Cash Handling Procedures
</li><li>Environmental Health and Safety Training
</li><li>Fire Safety Training
</li><li>Experience with translational research trials, statistics and/or data management; knowledge of clinical research practices and longitudinal cohort studies
</li><li>Experience working with culturally and linguistically diverse groups
</li><li>Minimum of two years&rsquo; experience in clinical, community health setting and/or research setting
</li><li>Comfortable interviewing subjects on sensitive issues including high risk sexual practices and illegal drug use
</li><li>Knowledgeable in phlebotomy issues, including working knowledge of tubes and procedures required for blood draw of clinical laboratory tests, and sample processing for research assays; basic laboratory techniques (safe handling practices, preparing and labeling samples and reagents for studies, proper use, storage, and disposal of reagents)
</li><li>Conversational Spanish language skills with medical terminology
</li><li>Demonstrate excellent attendance and reliability.
</li><li>Advertising/publishing experience a plus.
</li><li>Proficient in Microsoft Office programs with emphasis on Excel, Access, Word, Savvy internet user
</li><li>Able to carry boxes and supplies (inclusive of a small fridge approximately 40 pounds), pack specimens into shipping containers, and deliver specimens to lab in a timely manner. Able to file heavy charts (up to 5 lbs.) in file cabinets 
</li></ul>Required Licenses and/or Certifications:
Licenses and certifications that a candidate must possess to be considered for the position.
<ul><li>California Certified Phlebotomy Technician 1 (CPT-1) or equivalent license to perform phlebotomy in the State of California
</li><li>Legal Driver&rsquo;s License</li></ul></div>

Clinical Research Coordinator Phlebotomist

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