administrative assistant

executive assistant Jobs in San Francisco

executive assistant

accounting assistant / accounting clerk Jobs in San Francisco

accounting assistant / accounting clerk

administrative assistant - civil construction Jobs in San Francisco

administrative assistant - investment firm Jobs in San Francisco

administrative assistant investment firm

BURKE + CO.

<div>
 <p>
  <strong>
   BURKE+CO.
  </strong>
 </p>
 <p>
  www.burketalent.com
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE GIST:
  </strong>
 </p>
 <p>
  Our client, an established, Bay Area&ndash;based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion. You'll gain meaningful exposure to the inner workings of a private investment firm that values work/life balance and a supportive environment.
 </p>
 <p>
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 </p>
 <p>
  This is an excellent opportunity to join a collaborative, high-performing team at a respected investment firm!
 </p>
 <p>
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 </p>
 <p>
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 </p>
 <p>
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 </p>
 <p>
  <strong>
   THE NITTY GRITTY:
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to multiple senior executives
  </li>
  <li>
   Manage complex and ever-changing calendars, including scheduling, prioritization, and meeting coordination
  </li>
  <li>
   Coordinate domestic and international travel, including detailed itineraries
  </li>
  <li>
   Track, reconcile, and process expense reports
  </li>
  <li>
   Organize meetings, prepare conference rooms, and develop presentation materials
  </li>
  <li>
   Maintain and update internal CRM systems for pipeline and deal tracking
  </li>
  <li>
   Coordinate catering and daily office logistics (including team lunches)
  </li>
  <li>
   Partner closely with the broader administrative team to ensure seamless operations
  </li>
  <li>
   Provide backup support across the admin team as needed
  </li>
  <li>
   Assist with special projects and ad hoc initiatives
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE ESSENTIALS:
  </strong>
 </p>
 <ul>
  <li>
   3+ years of executive or administrative support experience
  </li>
  <li>
   Prior experience in financial services, private equity, or professional services strongly preferred
  </li>
  <li>
   Bachelor&rsquo;s degree preferred
  </li>
  <li>
   CRM experience a plus! (Salesforce preferred)
  </li>
  <li>
   Exceptional attention to detail and organizational skills
  </li>
  <li>
   Strong interpersonal skills with a service-oriented mindset
  </li>
  <li>
   Ability to manage multiple priorities with efficiency and discretion
  </li>
  <li>
   Team-oriented with a proactive, &ldquo;no task too small&rdquo; attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE CHERRY ON TOP:
  </strong>
 </p>
 <ul>
  <li>
   Join a strong &amp; supportive admin team with great company culture and work/life balance!
  </li>
  <li>
   Opportunity to work closely with senior leadership at a respected investment firm
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   LOCATION:
  </strong>
  San Francisco, CA (Onsite - flexible WFH Fridays)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION:
  </strong>
  $90k-120k base salary + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  What are you waiting for?
  <strong>
   BURKE UP!
  </strong>
  Email your resumes today to hello@burketalent.com
 </p>
 <p>
  You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   *Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
  </em>
 </p>
</div>


Administrative Assistant - Investment Firm

Career Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Executive Assistant &amp; Office Manager
 </p>
 <p>
  <strong>
   Location:
  </strong>
  San Francisco | Onsite
 </p>
 <p>
  <strong>
   Compensation: $110k - 130k + Bonus!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Client
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client is a premier venture capital firm known for partnering with visionary founders and building category-defining companies. With a strong presence across major markets, the firm operates at a fast pace and prides itself on excellence, discretion, and a highly collaborative culture. The San Francisco office plays a key role in the firm&rsquo;s ecosystem and serves as a hub for leadership, founders, and investors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a highly visible, dual-impact role combining executive support with full ownership of office operations. You&rsquo;ll serve as a trusted partner to senior leadership while also acting as the face and backbone of the San Francisco office. This position is ideal for someone who thrives in a polished, fast-moving environment and takes pride in creating seamless, high-touch experiences for both internal and external stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You&rsquo;ll have the opportunity to shape the day-to-day office environment, build efficient processes, and contribute to a culture of excellence &mdash; all while supporting high-level executives and gaining exposure to the venture ecosystem.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Manage complex calendars with precision; prioritize competing demands and resolve conflicts proactively
  </li>
  <li>
   Monitor and triage inboxes, flagging high-priority and time-sensitive communications
  </li>
  <li>
   Coordinate meetings across internal teams, portfolio companies, and external stakeholders, including recurring meetings and quarterly board meetings
  </li>
  <li>
   Arrange domestic and international travel, ensuring seamless logistics
  </li>
  <li>
   Prepare and submit timely, accurate expense reports
  </li>
  <li>
   Partner closely with EA teams across multiple offices (SF, NYC, Boston)
  </li>
 </ul>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Own the day-to-day operations of the San Francisco office, maintaining an exceptional standard across all spaces
  </li>
  <li>
   Serve as the primary point of contact for visitors, vendors, deliveries, and building management
  </li>
  <li>
   Manage office supplies, pantry stocking, and daily lunch coordination
  </li>
  <li>
   Troubleshoot IT and equipment issues, liaising with external vendors as needed
  </li>
  <li>
   Support internal events, meetings, and offsites; assist with firmwide initiatives and provide backup EA support as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal Background:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   3+ years of administrative experience, including exposure to office management or operations in the finance industry
  </li>
  <li>
   Experience supporting executives in a fast-paced, professional environment
  </li>
  <li>
   Highly organized with exceptional attention to detail and follow-through
  </li>
  <li>
   Polished, professional presence with strong communication and interpersonal skills
  </li>
  <li>
   Proactive and resourceful; able to anticipate needs and solve problems independently
  </li>
  <li>
   Demonstrated ability to manage multiple priorities and remain composed under pressure
  </li>
  <li>
   High level of discretion and integrity when handling confidential information
  </li>
  <li>
   Proficiency in Microsoft Office Suite and Google Workspace
  </li>
  <li>
   Bachelor&rsquo;s degree strongly preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This role is ideal for someone who takes ownership, enjoys being the go-to person in an office, and is energized by supporting high-performing teams. If you&rsquo;re looking to step into a position where you can make an immediate and lasting impact, this is an exceptional opportunity.
 </p>
 <p>
 </p>
</div>


Executive Assistant/Office Manager

Cooley LLP

<div>
 Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.
 <br/>
 <br/>
 <strong>
  About Cooley:
 </strong>
 Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
 <br/>
 <br/>
 <strong>
  Hybrid Schedule Philosophy
 </strong>
 : As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
 <br/>
 <br/>
 <strong>
  Position summary:
 </strong>
 The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:
 <br/>
 <br/>
 <strong>
  Position responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Post, process, review and file invoices
  </li>
  <li>
   Assist in matching checks with invoices weekly
  </li>
  <li>
   Assist in some Accounting inquires
  </li>
  <li>
   Assist in vendor Statements, ACH Direct Deposit Form, W-9
  </li>
  <li>
   Assist Accounts Payable department when needed
  </li>
  <li>
   Back up to the AP Staff when needed
  </li>
  <li>
   All other duties as assigned or required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills and experience:
  <br/>
  <br/>
 </strong>
 Required:
 <br/>
 <br/>
 <ul>
  <li>
   Available to work overtime, as required
  </li>
  <li>
   After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  </li>
  <li>
   Available to work overtime, as required
  </li>
  <li>
   General knowledge of accounting principles and/or bookkeeping
   <br/>
   <br/>
  </li>
 </ul>
 Preferred:
 <br/>
 <br/>
 <ul>
  <li>
   Previous 3E Elite and Chrome River experience
  </li>
  <li>
   10-key by touch
  </li>
  <li>
   Previous law firm experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Competencies:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be able to accurately use a calculator
  </li>
  <li>
   Accuracy and initiative
  </li>
  <li>
   Professional demeanor and telephone manners
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
  <li>
   Ability to work independently and under pressure
  </li>
  <li>
   Ability to interact and work well with others (co-workers and vendors)
  </li>
  <li>
   Excellent follow through skills
  </li>
  <li>
   Excellent command of math and English grammar
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical &amp; Work Environment:
  <br/>
  <br/>
 </strong>
 Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.
 <br/>
 <br/>
 Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
 <br/>
 <br/>
 The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
 <br/>
 <br/>
 We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
</div>


Accounts Payable Assistant

<div><p>Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.</p><p></p><p><b>
About Cooley:</b> Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.</p><p></p><p><b>
Hybrid Schedule Philosophy</b>: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.</p><p></p><p><b>
Position summary:</b> The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:</p><p></p><p><b>
Position responsibilities:</b></p><ul><li><h2 class="jobSectionHeader"><b>
Post, process, review and file invoices</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in matching checks with invoices weekly</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in some Accounting inquires</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist in vendor Statements, ACH Direct Deposit Form, W-9</b></h2></li><li><h2 class="jobSectionHeader"><b>
Assist Accounts Payable department when needed</b></h2></li><li><h2 class="jobSectionHeader"><b>
Back up to the AP Staff when needed</b></h2></li><li><h2 class="jobSectionHeader"><b>
All other duties as assigned or required</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Skills and experience:</b></h2><h2 class="jobSectionHeader"><b>
Required</b><b>:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Available to work overtime, as required</b></h2></li><li><h2 class="jobSectionHeader"><b>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</b></h2></li><li><h2 class="jobSectionHeader"><b>
Available to work overtime, as required</b></h2></li><li><h2 class="jobSectionHeader"><b>
General knowledge of accounting principles and/or bookkeeping</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Preferred</b><b>:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Previous 3E Elite and Chrome River experience</b></h2></li><li><h2 class="jobSectionHeader"><b>
10-key by touch</b></h2></li><li><h2 class="jobSectionHeader"><b>
Previous law firm experience</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Competencies:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
Must be able to accurately use a calculator</b></h2></li><li><h2 class="jobSectionHeader"><b>
Accuracy and initiative</b></h2></li><li><h2 class="jobSectionHeader"><b>
Professional demeanor and telephone manners</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent communication and organizational skills</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ability to work independently and under pressure</b></h2></li><li><h2 class="jobSectionHeader"><b>
Ability to interact and work well with others (co-workers and vendors)</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent follow through skills</b></h2></li><li><h2 class="jobSectionHeader"><b>
Excellent command of math and English grammar</b></h2></li></ul><p></p><p><b>
Physical &amp; Work Environment:</b></p><p>
Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.</p><p></p><p>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.</p><p></p><p>
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
</p><p></p><p>We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</p></div>

Toyota Research Institute

<div><div><div><p>Founded in 2017, Toyota Ventures is a San Francisco Bay Area-based venture capital firm with $800M+ AUM that invests in early-stage startups around the world in deep tech and climate solutions. We are on a mission to discover what&rsquo;s next for Toyota by helping startups bring groundbreaking technologies and business models to market quickly. We&rsquo;ve invested in over 100 companies to date, including AM Batteries, Apex Space, Axiom Math, Bipi (acquired), Blackmore (acquired), Efficient Computer, e-Zinc, Intuition Robotics, Joby Aviation (NYSE: Joby), Natura Resources, Pickle Robot, and Stoke Space.</p>
<p>
Our firm is growing and we are looking for an analyst for the Toyota Ventures Frontier Fund(s) to help source and screen innovative companies in areas like AI, advanced materials, automation and robotics, and space tech. Along with a degree in a relevant field, we are seeking someone with a strong understanding of deep tech. The role also requires excellent written and verbal communication skills, an understanding of industry trends, and a knack for spotting the early stage startups that are defining those trends.</p>
<p>
Our team values diversity, acting with integrity, being humble but bold, and &ldquo;keeping it weird.&rdquo; If this sounds like a good fit, and you&rsquo;re passionate about finding and funding innovative companies, we look forward to hearing from you!</p>
<p>
This role is based in the San Francisco Bay Area (we have offices in both San Francisco and Los Altos, CA), but remote work within other U.S. cities is possible.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>Responsibilities</b></h3><div><div><div>
<ul>
<li><p>Network and take part in industry and VC events, organizations</p>
</li>
<li><p>Help generate deal-flow and source high-potential target companies</p>
</li>
<li><p>Meet with and evaluate companies to make recommendations on investing</p>
</li>
<li><p>Perform research for due diligence, competitive analyses, and industry deep dives</p>
</li>
<li><p>Draft investment memos for the Investment Committee</p>
</li>
<li><p>Analyze latest industry trends and assist with market research briefings</p>
</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Qualifications</b></h3><div><div><div>
<ul>
<li><p>1+ year of work experience in related role preferred</p>
</li>
<li><p>Bachelor's degree in computer science, engineering or relevant field</p>
</li>
<li><p>High level of integrity and professionalism, with ability to maintain strict confidentiality</p>
</li>
<li><p>Excellent communication and interpersonal skills</p>
</li>
<li><p>Proficiency in Excel and Google Suite, and the ability to quickly learn and master new software applications</p>
</li>
<li><p>Comfortable with ambiguity and risk</p>
</li>
<li><p>Ability to work collaboratively with team members</p>
</li>
<li><p>Passion for learning about new technologies and understanding their business potential</p>
</li>
</ul></div></div></div></div></div><div><div><i>The pay range for this position at the commencement of employment is expected to be between $89,000 and $120,000/year for California-based roles; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Note that TRI offers a generous benefits package (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave) and an annual cash bonus structure. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.</i></div>
<div></div>
<div><div>Please reference this Candidate Privacy Notice to inform you of the categories of personal information that we collect from individuals who inquire about and/or apply to work for Toyota Research Institute, Inc. or its subsidiaries, including Toyota A.I. Ventures GP, L.P., and the purposes for which we use such personal information.</div>
<div></div>
<div>TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture. We believe diversity makes us stronger and are proud to provide Equal Employment Opportunity for all, without regard to an applicant&rsquo;s race, color, creed, gender, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, medical condition, religion, marital status, genetic information, veteran status, or any other status protected under federal, state or local laws.</div>
<div></div>
<div>It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.</div>
</div></div><div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Analyst

Farella Braun + Martel

<p><b>The Opportunity: Desktop Analyst (Flexible Hybrid in SF Bay Area)</b></p><p>This is a rare opportunity to join an excellent team, at a mid-size San Francisco law firm that is highly renowned for their firm culture and focus on work/life balance. The IT department is pushing the firm into the future and actively working to modernize our security infrastructure. We are continually looking to leverage the latest and best technological solutions.</p><p>The <b>Desktop Analyst</b> is responsible for assisting end-users in the day-to-day use of software and hardware. The Desktop Analyst collaborates with other members of the IT Department in resolving specialized or complex problems.</p><p>This position can be a flexible hybrid position requiring working in-person in San Francisco at least three days per week.</p><p><b>The Day-to-Day:</b></p><ul><li>Primary responsibility for answering Help Desk calls/emails/tickets during scheduled workday. Provides technical support to end-users to ensure excellent customer service results. Responds to end-user questions in a timely and professional manner.</li><li>Primary responsibility for assisting end-users in troubleshooting and resolving problems and answering questions presented to the Help Desk. Responsible for researching and testing solutions to software, hardware, and cell phone technical issues.</li><li>Coordinates user support efforts by escalating complex or specialized problems to appropriate member of the IT Department team. Works in collaboration with other members of the IT Department to respond to, resolve, or answer complex or specialized requests, problems, and questions.</li><li>Logs incidents into Help Desk ticket system in a timely manner. Follows up to ensure that incidents are resolved and database records reflect resolution.</li><li>Responsible for minor printer repairs and for coordinating printer repair vendor services when necessary.</li><li>Maintains records of loaner pool of laptops and other loaner equipment.</li><li>Responsible for setup/removal of network accounts for new/departing employees. Responsible for maintenance of public distribution lists.</li><li>Works with Training Manager to identify end-user training needs and coordinate and administer training schedules.</li><li>Other duties as assigned.</li></ul><p><i><b>Requirements:</b></i></p><p><b>Experience:</b></p><p>The Desktop Analyst must have technical training and/or equivalent experience. Minimum of two years of law firm experience strongly preferred. All levels encouraged to apply.</p><p><b>Education:</b></p><p>Bachelor&rsquo;s Degree and/or advanced technical training preferred.</p><p><b>Knowledge, Skills and Abilities:</b></p><ul><li>Thorough knowledge of Windows and Office (current generation of products).</li><li>Thorough knowledge of legal applications and legal document processing environment (iManage, Aderant, Litera).</li><li>Ability to become familiar with and knowledgeable about all other technology applications used or implemented by the firm.</li><li>Demonstrated ability to interact with end users.</li><li>Excellent technical troubleshooting skills.</li></ul><p>To apply, please submit a cover letter, resume, and complete the application at: <i><b>https://us242.dayforcehcm.com/CandidatePortal/en-US/farella</b></i></p><p><b>What We Provide:</b></p><p>Farella supports all the members of our Farella family in achieving both personal satisfaction and professional accomplishment. Farella provides competitive salary and excellent benefits including comprehensive, medical, dental, vision, generous PTO, educational reimbursement and charitable contribution matching. The annual base compensation range for this California position is expected to be between $90,000 and $105,000. Placement within the salary range depends upon a number of factors including years of experience and professional skills required for this role. All levels encouraged to apply. Additional compensation may include a discretionary bonus, health and welfare benefits, PTO, leave, paid holidays and retirement plan benefits.</p><p>At Farella, we recognize that the contributions, individuality and diversity of all our professionals are key to the firm's success and meeting the needs of our clients. And like our clients, we value attributes such as enthusiasm, character, and high ethical standards. In fact, these are core qualities in all the individuals who come to work with us&mdash;and in all those with whom you will work! The longevity of those in all positions at the firm speaks to the warm, collegial, professional and rewarding environment at the firm. Farella has for many years been named one of the Best Places to Work in the Bay Area by the San Francisco Business Times / Silicon Valley Business Journal. We are ranked on the Best Midsize Law Firm to Work For in the United States list by Vault.</p><p><b>Who We Are:</b></p><p>Farella Braun + Martel is a leading Northern California law firm representing corporate and private clients in sophisticated business transactions and complex commercial, civil and criminal litigation. Clients seek our imaginative legal solutions and the dynamism and intellectual creativity of our lawyers. We are headquartered in San Francisco and maintain an office in the Napa Valley that is focused on the wine industry.</p><p>Farella&rsquo;s commitment to supporting the industries of Northern California and our entrepreneurial responsiveness to the regional demands have driven our growth and evolution. Nimbleness and opportunistic management have propelled our success for over 60 years. From trial prowess in high-stakes litigation to utility-scale renewable energy project development and complex transactional expertise, Farella&rsquo;s clients rely on and appreciate our fierce focus on client service and high-quality work.</p><p><b>Commitment to Diversity, Equality + Inclusion</b></p><p>We strive to ensure that everyone working at Farella feels like they belong. To that end, our recruiting, retention and practice development programs welcome, support and promote the interests of women, families and people of all ethnicities and sexual orientations. At Farella, we are committed to diversity, both as an ethical ideal and as a business imperative.</p><p><b>Our Commitment to the Community in Which We Live and Work</b></p><p>Since our inception over 60 years ago, Farella Braun + Martel has actively participated in our local communities. Through pro bono work, charitable giving, and participation in charitable and civic organizations, we have strived to honor our core principle of giving back to the community. We annually participate in firmwide community service events including Rebuilding Together San Francisco, BASF&rsquo;s Head Start Holiday Gift Program, BASF&rsquo;s Food from the Bar Campaign benefiting the SF/Marin Food Bank, and Chapter One Online Literacy Tutoring Program with local elementary schools.</p><p><b>Recognition</b></p><p>Farella has received industry and peer recognition equal to any firm in the country. Our attorneys include fellows of the American College of Trial Lawyers, American College of Appellate Lawyers, American College of Environmental Lawyers, American College of Coverage Counsel, College of Labor &amp; Employment Lawyers, and American College of Investment Counsel. Farella has been named among Law360&rsquo;s California Powerhouses, featured on the National Law Journal&rsquo;s Midsize Hot List and is named one of the Best Places to Work in the Bay Area by the San Francisco Business Times / Silicon Valley Business Journal.</p><p><b>Green Business</b></p><p>Farella Braun + Martel became the first major law firm in San Francisco to obtain certification as a green business from the San Francisco Green Business Program in 2006. The program recognized the firm for meeting its stringent environmental standards. We received our fifth Green Business certification in 2024.</p><p><i>Farella is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.</i></p><p><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></p><p><i>Farella is an Equal Opportunity Employer</i></p><p>Pay: $90,000.00 - $105,000.00 per year</p><p>People with a criminal record are encouraged to apply</p><p>Work Location: Hybrid remote in San Francisco, CA 94104</p>

Desktop Analyst (Law Firm)

Handlery Hotels, Inc.

<p>Executive Administrative Assistant to the Hotel General Manager</p><p>POSITION PURPOSE</p><p><b>The Executive Assistant to the General Manager (GM) provides high‑level administrative, operational, and guest‑service support at Handlery Union Square Hotel, a family‑owned independent hotel in San Francisco. This position serves as a trusted partner to the General Manager, helping coordinate daily operations, manage communications, handle confidential information. The ideal candidate is professional, detail‑oriented, warm, and committed to delivering exceptional hospitality.</b></p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Administrative Support</b></p><ul><li>Provide comprehensive administrative support to the General Manager, including scheduling, calendar management, meeting coordination, and written correspondence.</li><li>Draft, edit, and distribute reports, memos, presentations, and internal communications on behalf of the GM.</li><li>Coordinate cross‑departmental communication and follow‑up to ensure timely completion of initiatives.</li><li>Maintain confidential files, records, and documents with discretion and professionalism.</li></ul><p><b>Guest Relations &amp; Service Support</b></p><ul><li>Manage and respond to guest surveys, including monitoring feedback, drafting responses, escalating issues when necessary, and tracking trends to support service improvements.</li><li>Support guest travel-related email inquiries, ensuring timely, accurate, and service‑oriented communication that aligns with the hotel&rsquo;s standards.</li><li>Process and manage gift certificate requests, including creation, payment coordination, fulfillment, and recordkeeping.</li><li>Assist with VIP guest arrangements, special requests, and personalized service touches.</li></ul><p><b>Operational Support</b></p><ul><li>Support the General Manager with preparation for daily operations meetings, leadership check‑ins, and guest arrival reviews.</li><li>Liaise with department heads to gather information, coordinate projects, and ensure alignment with organizational goals.</li><li>Prepare and maintain operational documentation, SOPs, and property communication tools.</li></ul><p><b>Financial &amp; Administrative Coordination</b></p><ul><li>Assist with invoice processing, expense tracking, and budget documentation as directed by the GM.</li><li>Maintain logs, spreadsheets, and reports related to guest services, operations, and administrative activity.</li><li>Support procurement and vendor communication when administrative assistance is needed.</li></ul><p><b>AI Awareness &amp; Property Security</b></p><ul><li>Must demonstrate strong awareness of modern, AI‑enabled scams (including voice cloning and highly convincing phishing) and apply sound judgment when requests feel unusual or urgent.</li></ul><p>&middot; Must safeguard sensitive information and confidential hotel records, including guest data, internal contacts, access details, and operational procedures.</p><p>&middot; Must maintain discretion online and on personal devices; understands that internal matters, guest situations, and property operations are not to be posted or shared publicly.</p><p>&middot; Must be comfortable following established verification and escalation standards for requests involving money, guest privacy, system access, or vendor/payment changes.</p><ul><li>Assist with tracking business priorities, deadlines, flight reservations and action items for the GM and leadership team.</li></ul><p><b>Qualifications</b></p><p><b>Education &amp; Experience</b></p><ul><li>Associate or bachelor&rsquo;s degree in hospitality, Business Administration, Communications, or related field preferred but not required.</li><li>3+ years of administrative executive support required &amp; hotel operations experience / hospitality experience strongly preferred.</li><li>Experience with guest service or guest relations responsibilities is highly desirable.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Excellent English written and verbal communication skills.</li><li>Strong organizational ability with both soft and hard documents, contracts, forms, etc. Along with impeccable attention to detail.</li><li>Must be proficient in Microsoft Office (word, excel, powerpoint, copilot etc.) or Microsoft 365; experience with hotel PMS systems is a plus.</li><li>Ability to maintain confidentiality, professionalism, and sound judgment.</li><li>Strong interpersonal skills and a warm, guest‑focused demeanor.</li><li>Ability to multitask and manage competing priorities in a fast‑paced environment.</li></ul><p><b>Attributes for Success</b></p><ul><li>Warm, genuine, and service‑minded.</li><li>A proactive self‑starter who anticipates needs before they arise.</li><li>Discreet, trustworthy, and comfortable handling sensitive information.</li><li>Able to balance administrative precision with hospitality grace.</li><li>Team‑oriented and capable of building strong relationships across the property.</li></ul><p><b>Working Conditions</b></p><ul><li>Full‑time, exempt position based onsite at the hotel.</li><li>Must be available during regular business hours and occasionally during peak periods, events, or special needs.</li><li>Professional appearance and adherence to hotel grooming standards required.</li></ul><p>Pay: $85,000.00 - $90,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Administrative Assistant

Explore 98+ Administrative assistant investment firm in San Francisco this May. Find roles across top companies and apply now to boost your career.

98 administrative assistant investment firm jobs In San Francisco

Administrative Assistant - Investment Firm

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Accounts Payable Assistant

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Desktop Analyst (Law Firm)

Executive Administrative Assistant