administrative assistant Jobs in New York

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Confidential

We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.<h3>Responsibilities</h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3>Requirements</h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3>Nice to Have</h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3>Benefits</h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

Virtual Assistant

Library

We are searching for a polite, professional call center representative to work closely with other team members to provide outstanding service to our customers by answering questions, handling complaints, and troubleshooting problems with our products and services. The call center representative may handle a high volume of inbound or outbound calls or both and should seek to create a positive experience for each caller. They will listen to clients to understand the reason for their call, address all questions or complaints, and provide an accurate and efficient response.To be a successful call center representative, you should be customer-focused, detail oriented, and efficient. You should be polite, reliable, knowledgeable, and adaptable.<h3> </h3> <ul><li>Answering or making calls to clients to learn about and address their needs, complaints, or other issues with products or services.</li><li>Responding efficiently and accurately to callers, explaining possible solutions, and ensuring that clients feel supported and valued.</li><li>Engaging in active listening with callers, confirming or clarifying information and diffusing angry clients, as needed.</li><li>Building lasting relationships with clients and other call center team members based on trust and reliability.</li><li>Utilizing software, databases, scripts, and tools appropriately.</li><li>Understanding and striving to meet or exceed call center metrics while providing excellent consistent customer service.</li><li>Making sales or recommendations for products or services that may better suit client needs.</li><li>Taking part in training and other learning opportunities to expand knowledge of company and position.</li><li>Adhering to all company policies and procedures.</li></ul><h3> </h3>

Call Center Representative

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Withum Wealth Company

Administration and Accounts Executive Job Overview Withum Wealth Company is seeking a diligent and organised Administration and Accounts Executive to join our dynamic team. This is a remote role with flexible **full-time or part-time** opportunities available, based in **New York, United States**. At Withum, we are guided by 'The Withum Way', a philosophy rooted in integrity, trust, and transparency, which shapes how we serve our clients and support our team. The ideal candidate will be a proactive professional responsible for providing comprehensive administrative and financial support, contributing directly to our mission of delivering a world-class client experience. The successful candidate will receive a competitive hourly rate of $20 - $33 USD, commensurate with experience. Responsibilities As an Administration and Accounts Executive, you will be integral to the smooth operation of our business. Your key duties will include: * Managing day-to-day administrative tasks, including handling correspondence and client enquiries in a professional and timely manner. * Scheduling meetings, managing calendars, and coordinating team activities. * Processing sales and purchase invoices, and diligently managing accounts payable and receivable. * Assisting with bank reconciliations and the processing of expense claims. * Preparing financial summaries and reports to support management decisions. * Maintaining accurate and confidential electronic and physical filing systems. * Providing general support to our team to ensure organisational effectiveness and efficiency. Qualifications To be considered for this role, you should possess the following skills and experience: * Proven experience in a similar administrative or accounts-focused position. * Exceptional organisational and time-management skills with a proven ability to prioritise tasks effectively. * Strong proficiency in the Microsoft Office Suite, with particular expertise in Excel. * Excellent attention to detail and a high level of accuracy in all work. * Strong numerical and analytical skills. * Outstanding written and verbal communication abilities. * The discipline and self-motivation to work independently in a remote environment. * Familiarity with accounting software (e.g., Xero, QuickBooks) is highly desirable. * A relevant qualification in business administration, accounting, or finance is advantageous but not essential. Benefits At Withum Wealth Company, we believe in creating meaningful opportunities and supporting our team members. We offer: * A competitive hourly wage of $20 - $33 USD. * Flexible working hours and the option to work on a full-time or part-time basis. * The convenience and flexibility of a fully remote position. * A supportive and collaborative team culture that values integrity and professional growth. * Opportunities for continuous professional development and career progression within the company.

WFH Administration and Accounts Executive - Full time / Part time

Tavily

<div><div>About Tavily 
 
We're building the infrastructure layer for agentic web interaction at scale. Our API is designed from the ground up to power Retrieval-Augmented Generation (RAG) and real-time reasoning in AI systems. By connecting LLMs to high-quality, trustworthy web content, we help developers build agents that are not only intelligent - but also informed.

We work with some of the most innovative teams in AI - from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it's powering sales assistants, research copilots, or internal knowledge tools, we're the missing link between LLMs and the real world.

Role:
</div>
We are looking for a Senior Business Systems Engineer to own our GTM Operations systems and strategy. You will have an integral role in architecting the engine that powers Tavily's growth. You will be our first hire to this team, building a seamless, scalable GTM stack and ensuring our data architecture supports world-class execution across Sales, Marketing, and Finance.
<ul>
<li>Own the end-to-end technical architecture of the GTM tech stack, ensuring seamless data flow across the entire customer lifecycle&mdash;from initial marketing lead to sales conversion and customer success renewal. We will be implementing a fresh SFDC instance which you will help create from the ground up.</li>
</ul><ul><li>Serve as the primary technical liaison for Sales, Finance, and Marketing leadership, translating complex departmental requirements into a multi-quarter technical roadmap for the Force.com platform and integrated ecosystem.</li>
</ul><ul><li>Establish and enforce rigorous engineering standards, including automated testing and security protocols to ensure the reliability and integrity of internal GTM applications.</li>
</ul>
What We're Looking For (Must Have):
<ul>
<li>6+ years of Force.com development experience with a deep understanding of Apex, LWC, and platform limits.</li>
</ul><ul><li>Proven track record of designing complex enterprise integrations and managing high-volume data pipelines.</li>
</ul><ul><li>BS/MS in Computer Science, Computer Engineering, or a related technical field.</li>
</ul><ul><li>Ability to navigate complex relational databases and leverage data for strategic decision-making.</li>
</ul><ul><li>Experience with Agile methodologies and managing a prioritized backlog in Jira or similar tools.</li>
</ul>
Nice to have:
<ul>
<li>Salesforce Certified Application or System Architect.</li>
</ul><ul><li>Deep experience with CPQ and Billing, Stripe, or Netsuite integrations.</li>
</ul><ul><li>Advanced expertise in Integration Platforms like Workato, Zapier or Mulesoft.</li></ul></div>

Senior Business Systems Engineer (Agentic Search)

Nebius

<div><div>About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&amp;D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&amp;D.</div><div>

About Tavily 
 
We're building the infrastructure layer for agentic web interaction at scale. Our API is designed from the ground up to power Retrieval-Augmented Generation (RAG) and real-time reasoning in AI systems. By connecting LLMs to high-quality, trustworthy web content, we help developers build agents that are not only intelligent - but also informed.

We work with some of the most innovative teams in AI - from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it's powering sales assistants, research copilots, or internal knowledge tools, we're the missing link between LLMs and the real world.

Role:
</div>
We are looking for a Senior Business Systems Engineer to own our GTM Operations systems and strategy. You will have an integral role in architecting the engine that powers Tavily's growth. You will be our first hire to this team, building a seamless, scalable GTM stack and ensuring our data architecture supports world-class execution across Sales, Marketing, and Finance.
<ul>
<li>Own the end-to-end technical architecture of the GTM tech stack, ensuring seamless data flow across the entire customer lifecycle&mdash;from initial marketing lead to sales conversion and customer success renewal. We will be implementing a fresh SFDC instance which you will help create from the ground up.</li>
</ul><ul><li>Serve as the primary technical liaison for Sales, Finance, and Marketing leadership, translating complex departmental requirements into a multi-quarter technical roadmap for the Force.com platform and integrated ecosystem.</li>
</ul><ul><li>Establish and enforce rigorous engineering standards, including automated testing and security protocols to ensure the reliability and integrity of internal GTM applications.</li>
</ul>
What We're Looking For (Must Have):
<ul>
<li>6+ years of Force.com development experience with a deep understanding of Apex, LWC, and platform limits.</li>
</ul><ul><li>Proven track record of designing complex enterprise integrations and managing high-volume data pipelines.</li>
</ul><ul><li>BS/MS in Computer Science, Computer Engineering, or a related technical field.</li>
</ul><ul><li>Ability to navigate complex relational databases and leverage data for strategic decision-making.</li>
</ul><ul><li>Experience with Agile methodologies and managing a prioritized backlog in Jira or similar tools.</li>
</ul>
Nice to have:
<ul>
<li>Salesforce Certified Application or System Architect.</li>
</ul><ul><li>Deep experience with CPQ and Billing, Stripe, or Netsuite integrations.</li>
</ul><ul><li>Advanced expertise in Integration Platforms like Workato, Zapier or Mulesoft.</li>
</ul><div>
Benefits &amp; Perks:
<ul>
<li>Competitive compensation</li>
<li>Career growth and learning opportunities</li>
<li>Flexibility and ownership</li>
<li>Collaborative and innovative culture</li>
<li>Opportunity to work on impactful AI projects</li>
<li>International environment and talented teams</li>
</ul>
What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.</div></div>

Senior Business Systems Engineer (Agentic Search) - Tavily

JPMorganChase

<div>JOB DESCRIPTION 
 
 
We have an opportunity to impact your career and provide an adventure where you can push the limits of what's possible.
As a Lead Software Engineer at JPMorgan Chase within the Consumer and Community Banking, you are an integral part of an agile team that works to enhance, build, and deliver trusted market-leading technology products in a secure, stable, and scalable way. As a core technical contributor, you are responsible for conducting critical technology solutions across multiple technical areas within various business functions in support of the firm's business objectives.
Job responsibilities<ul><li>
Deliver end-to-end solutions in the form of cloud-native microservices architecture applications leveraging the latest technologies and the best industry practices
</li><li>Use domain modelling techniques to allow us to build best in class business products.
</li><li>Structure software so that it is easy to understand, test and evolve.
</li><li>Build solutions that avoid single points of failure, using scalable architectural patterns.
</li><li>Develop secure code so that our customers and ourselves are protected from malicious actors.
</li><li>Promptly investigate and fix issues and ensure they do not resurface in the future.
</li><li>Make sure our releases happen with zero downtime for our end-users.
</li><li>See that our data is written and read in a way that's optimized for our needs.
</li><li>Keep us up to date by continuously updating our technologies and patterns.
</li><li>Drives team adoption of enterprise-authorized AI-assisted engineering practices within the work environment to improve code quality, delivery speed, and operational outcomes (e.g., AI-assisted code review/refactoring, test strategy acceleration, incident/root-cause analysis support), while establishing consistent validation standards (secure coding, peer review, automated testing) and promoting reuse of effective patterns across the team.
</li><li>Applies knowledge of tools within the Software Development Life Cycle toolchain, including enterprise-authorized AI-assisted development and automation capabilities, to improve the value realized by automation.
</li></ul>Required qualifications, capabilities, and skills<ul><li>
Formal training or certification on software engineering concepts and 5+ years applied experience</li><li>
Recent hands-on professional experience as a back-end software engineer
</li><li>Experience in coding in a recent version of the Java programming language
</li><li>Experience in designing and implementing effective tests (unit, component, integration, end-to-end, performance, etc.)
</li><li>Experience with cloud technologies and distributed systems, RESTful APIs and web technologies.
</li><li>Knowledge of messaging frameworks.
</li><li>Hands-on experience designing and building enterprise-scale, high-volume data processing applications using SQL and NoSQL databases.</li><li>
Demonstrated experience leading effective use of approved AI-assisted software development tools (e.g., for coding, code review, test acceleration, troubleshooting) with the ability to set team expectations for validating AI outputs for correctness, performance, and security.</li><li>
Strong understanding of responsible AI use in engineering workflows, including data sensitivity considerations, secure handling of inputs/outputs, and adherence to resiliency and security expectations; experience coaching engineers on safe, compliant adoption within delivery practices.
</li><li>Understanding with different kinds of data stores (including relational data stores)
</li><li>Seasoned with operating, supporting and the security of mission critical software applications.
</li></ul>ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
Our Consumer &amp; Community Banking Group depends on innovators like you to serve consumers, small businesses, municipalities and non-profits. You'll support the delivery of award winning tools and services that cover everything from personal and small business banking as well as lending, mortgages, credit cards, payments, auto finance and investment advice. This group is also focused on developing and delivering cutting edged mobile applications, digital experiences and next generation banking technology solutions to better serve our clients and customers.</div>

Lead Software Engineer - Back End Java or Python

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