executive assistant

attorney assistant

executive secretaries and administrative assistants Jobs in New York

executive secretaries and administrative assistants

senior associate, administration Jobs in New York

senior associate, administration

administrative assistant

Atlantic Group

<div>
 
 
 Location:
 
 Midtown Manhattan
 
 
 
 Compensation:
 
 $95K-$125K + bonus
 
 
 
 
 
 Our client, a leading global alternative asset manager is seeking a proactive and highly organized Executive Assistant to support a dynamic group of senior professionals in its New York office. In this role, you will provide comprehensive administrative support to a team of 10+ investment professionals.
 
 
 
 
 
 
 Key responsibilities include:
 
 
 <ul>
 <li>
 Managing complex calendars and coordinating meetings across multiple time zones
 </li>
 <li>
 Arranging domestic and international travel
 </li>
 <li>
 Handling phone coverage, expense reports, and document coordination
 </li>
 <li>
 Serving as a liaison with external partners and vendors
 </li>
 <li>
 Assisting with internal events and team initiatives
 </li>
 <li>
 Collaborating with administrative colleagues to ensure seamless office coverage, including participating in a rotating Friday schedule
 </li>
 <li>
 Maintaining utmost discretion when managing confidential materials, including legal documents, presentations, and sensitive communications
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3&ndash;4+ years of administrative or office management experience, ideally within financial services
 </li>
 <li>
 Demonstrated ability to support multiple senior professionals simultaneously
 </li>
 <li>
 High proficiency with Excel, Word, Outlook, and PowerPoint
 </li>
 <li>
 Exceptional attention to detail, organization, and follow-through
 </li>
 </ul>
 
 
 
 
 42540
 
</div>

Executive Assistant

Penda Aiken, Inc.

<div><h3 class="jobSectionHeader">Job Title: Executive Secretary</h3>
<h3 class="jobSectionHeader">Summary</h3>
The Executive Secretary provides high-level administrative and operational support to the Bureau Chief and Deputy Bureau Chief. This role involves managing recruitment processes, supervising clerical staff, coordinating major projects, and ensuring smooth office operations within the Labor Bureau.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
<ul><li>Recruitment &amp; Onboarding
<ul><li>Provide optimization suggestions for improving recruitment processes and implement practical improvements.
</li><li>Develop clear implementation plans with timelines and responsibilities.
</li><li>Conduct interviews for temporary employees and coordinate interviews for potential hires.
</li><li>Assist with onboarding by submitting IT requests and ordering equipment (desk phones, laptops, nameplates).
</li><li>Manage intern hiring process: schedule interviews, send correspondence, upload documents to RMS, complete appointment forms.
</li></ul>
</li><li>Administrative &amp; Supervisory Duties
<ul><li>Supervise clerical staff: assign work, address performance issues, provide feedback, and develop improvement plans.
</li><li>Oversee mail review, sorting, and distribution for assigned Assistant Attorneys General (AAGs).
</li><li>Supervise mailings and assist with mail merges.
</li><li>Serve as Bureau&rsquo;s point of contact for agency-wide projects and communications.
</li><li>Coordinate translation and interpretation services.
</li><li>Request court reporters/videographers via Veritext.
</li></ul>
</li><li>Office Operations &amp; Communication
<ul><li>Report service issues for office printers and manage part replacements.
</li><li>Handle receipt and distribution of CAFA notices, Labor Law Section 215 notices, and other public notices.
</li><li>Coordinate room reservations for meetings and subpoena hearings.
</li><li>Ensure visitor clearance by updating security lists.
</li><li>Communicate with the public and other OAG divisions to resolve mail or court document issues.
</li></ul>
</li><li>Document &amp; Data Management
<ul><li>Maintain and update Bureau SharePoint (calendars, AODs, org charts, directories, press releases).
</li><li>Post Labor Bureau AODs to public website and shared folder.
</li><li>Manage non-compete intakes and phone intakes; enter details into NYMatters and assign as needed.
</li><li>Archive and file closed case files and WC cases using PAM database; coordinate with Records for FOIL requests.
</li></ul>
</li><li>Executive Support
<ul><li>Schedule meetings for Bureau Chief, Deputy Bureau Chief, and senior staff.
</li><li>Prepare agendas and ensure performance evaluation deadlines are met.
</li><li>Arrange travel and submit receipts via SFS for reimbursement.
</li><li>Coordinate office equipment and administrative needs with IT and Administration.
</li><li>Communicate building issues with NYCAdminOp.
</li></ul>
</li><li>General Administrative Tasks
<ul><li>Order office supplies and maintain inventory.
</li><li>Deliver and collect time-sensitive items from print shop.
</li><li>Prepare cover letters, fax cover sheets, and envelopes for attorney correspondence.
</li><li>Draft office policies and procedures for mail and fax handling.
</li></ul></li></ul><h3 class="jobSectionHeader">Preferred Education</h3>
<ul><li>Technical Degree or Certificate Program</li></ul></div>

Executive Secretaries and Administrative Assistants

New York Life Insurance Company

<div>
 
 Location Designation:
 
 Hybrid - 3 days per week
 
 
 The Executive Assistant will provide high-level support to one or more Executive Officers and their teams within the Technology Department. This role requires strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information. The ideal candidate thrives in a fast-paced environment, collaborates effectively with other administrative staff, and demonstrates a proactive, solution-oriented approach.
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 Executive &amp; Team Support
 
 
 
 <ul>
 <li>
 Manage SVP calendar: balance and prioritize demands on time, handle last-minute changes, and resolve scheduling conflicts.
 </li>
 <li>
 Provide administrative support to the team, including attendance tracking, supply ordering, and coordinating meetings.
 </li>
 <li>
 Prepare and distribute meeting materials, presentations, agendas, and follow up on action items.
 </li>
 <li>
 Maintain and update organizational charts.
 </li>
 <li>
 Provide back-up support to other technology assistants.
 </li>
 <li>
 Assist HR and divisional managers with onboarding of new employees.
 
 
 </li>
 </ul>
 
 Event Coordination &amp; Special Projects
 
 
 
 <ul>
 <li>
 Plan and coordinate internal and external events, meetings, and conferences.
 </li>
 <li>
 Manage special projects and initiatives assigned by executives.
 
 
 </li>
 </ul>
 
 Expense &amp; Information Management
 
 
 
 <ul>
 <li>
 Process and reconcile travel and expense reports.
 </li>
 <li>
 Manage secure and sensitive information with discretion and professionalism.
 
 
 </li>
 </ul>
 
 Meeting Execution &amp; Coordination
 
 
 
 <ul>
 <li>
 Schedule rooms and ensure environment is appropriate for attendees.
 </li>
 <li>
 Prepare and distribute agendas and materials in advance.
 </li>
 <li>
 Coordinate input from multiple stakeholders.
 </li>
 <li>
 Support speaker and attendee preparation.
 </li>
 <li>
 Ensure A/V needs are met and technology functions smoothly.
 </li>
 <li>
 Capture meeting notes and follow-ups, leveraging AI tools for efficiency.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 
 Administrative Skills
 
 
 
 <ul>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and problem-solving skills.
 </li>
 <li>
 Ability to work independently with minimal supervision.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Professional demeanor and ability to maintain confidentiality.
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Interpersonal Skills: Build and maintain strong working relationships with stakeholders at all levels.
 </li>
 <li>
 Time Management: Prioritize tasks effectively to meet deadlines.
 </li>
 <li>
 Flexibility: Adapt quickly to changing priorities and unforeseen challenges.
 </li>
 <li>
 Initiative: Proactively seek opportunities to support executives and improve processes.
 </li>
 <li>
 Sense of Urgency: Demonstrates awareness of business-critical priorities.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum 5&ndash;7 years of administrative support experience, including at least 3 years supporting senior executives.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Team player with a commitment to discretion and professionalism.
 
 
 </li>
 </ul>
 
 Pay Transparency
 
 
 
 Salary Range: $72,000-$102,500
 
 
 Overtime eligible: Nonexempt
 
 
 Discretionary bonus eligible: Yes
 
 
 Sales bonus eligible: No
 
 
 Actual base salary will be determined based on several factors but not limited to individual&rsquo;s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.
 
 
 
 Company Overview
 
 
 
 At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.
 
 
 Our diverse business portfolio creates opportunities to make a difference across industries and communities&mdash;inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you&rsquo;ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.
 
 
 As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what&rsquo;s next, and your growth powers it.
 
 
 
 Our Benefits
 
 
 
 We provide a full package of benefits for employees &ndash; and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.
 
 
 
 Our Commitment to Inclusion
 
 
 
 At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life&rsquo;s leadership in this space.
 
 
 Recognized as one of
 
 Fortune&rsquo;s
 
 World&rsquo;s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.
 
 
 Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.
 
 
 Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees&rsquo; needs.
 
 
 Job Requisition ID: 92805
</div>

Safe Horizon

<div><div><div>Job Details</div>
</div><div>Description
</div><div><div>Safe Horizon&rsquo;s Child Advocacy Center plays a critical, front-line role in responding to child sexual abuse and severe physical abuse by providing a coordinated and collaborative approach to the investigation of such cases, while ensuring that victims receive immediate, effective support.

The Program Assistant is the first point of contact for all children and families entering the CAC. The Program Assistant will welcome and orient every child and non-offending family members to the CAC and immediately link the family to the appropriate CAC service providers. The Program Assistant plays a critical role in creating an environment that is safe, welcoming and upholds the core values and mission for the CAC.

Responsibilities:
<ul>
<li>Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients, staff and members of the CAC multidisciplinary team.</li>
<li>Welcome all visitors and orient them to the site/space</li>
<li>Actively manage the experience of clients, visitors, partners and staff</li>
<li>Collaborates with and links families to members of the multidisciplinary team to ensure that all clients and visitors are responded to in an efficient and expeditious manner.</li>
<li>Manages the client reception and child play areas so that they are properly supervised, child-focused, trauma-informed, and safe for all clients.</li>
<li>Engages children in age-appropriate activities while they wait for services.</li>
<li>Provides support and assistance to caregivers and children in a client-centered manner while they wait for services,</li>
<li>Answers and directs telephone calls, faxes and mail directed to department of site;</li>
<li>Enters data into CMS, the CAC&rsquo;s case tracking database;</li>
<li>Performs administrative and clerical office duties including report preparation; administering petty cash, metro cards, uber and parking garage vouchers; processing payment requests;</li>
<li>Assists the Administrative Coordinator in supervising reception area volunteers;</li>
<li>Straightens up the playroom, interview/observation rooms and counseling rooms at the end of every day</li>
<li>Other program related duties as necessary</li>
<li>Interacts with CAC visitors, clients, Multidisciplinary team consisting of child protection specialists, police detectives, pediatricians, prosecutors and Safe Horizon staff.</li>
</ul>
Qualifications:
<ul>
<li>High school equivalency or high school diploma</li>
<li>Foundation computer skills (e.g. data entry, internet use, email communications)</li>
<li>Interpersonal work experience in a fast-paced environment such as human service, customer service or related field a plus.</li>
<li>Desire to engage with children and families impacted by violence and trauma</li>
</ul>
If hired, I agree to abide by all of Safe Horizon&rsquo;s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Technology Statement: 
Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.

Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal

Hiring Range: $23.08 - $25.38 Hourly

Full-time Hours: 35 Hours per week 
Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center</div></div></div>

Program Assistant - Manhattan CAC

The ONeil Search Group

<div>
 
 Attorney Assistant needed at a Leading Global Law Firm in NYC
 
 
 
 
 Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus
 
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Be the first point of contact for clients as a friendly and responsive professional.
 </li>
 <li>
 Manage attorney calendars and coordinate meetings across global time zones.
 </li>
 <li>
 Review and triage emails and calls to reduce administrative burden on attorneys.
 </li>
 <li>
 Handle client onboarding to include conflict checks, engagement letters, and database updates.
 </li>
 <li>
 Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
 </li>
 <li>
 Coordinate travel, prepare expense reports, and manage vendor payments.
 </li>
 <li>
 Create and edit documents with precision, following firm standards.
 </li>
 <li>
 Support client meetings, video conferences, and events with seamless logistics.
 </li>
 <li>
 Maintain client and matter files, assist with audits and compliance reporting.
 </li>
 <li>
 Collaborate across departments and volunteer for overflow work.
 </li>
 <li>
 Uphold the highest standards of confidentiality and professionalism.
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Experience: Two (2) &ndash; five (5) years in legal or professional services; large firm experience a plus.
 </li>
 <li>
 Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
 </li>
 <li>
 Mindset: Forward-thinking, proactive, and committed to excellence.
 </li>
 <li>
 Education: Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Billing Expertise: Experience with electronic billing and budget tracking is a plus.
 
 
 </li>
 </ul>
</div>

Attorney Assistant

Sellery,Inc

Job descriptionAbout UsSellery, Inc. stands out as a dynamic and rapidly expanding Livestream company, committed to pioneering the TikTok Livestream selling market. We are one of the first TikTok officially invited shopping partners. TikTok leading TSP, supporting multiple US top fashion/beauty brands in live and videos, which just completed a $2M angel funding round. In the past month, we ranked first in the TikTok live fashion category in the U.S.We are seeking a talented and motivated Recruiter to join our team and play a key role in shaping the future of our organization.Responsibilities:Host Management<ul><li>Daily management of live streaming hosts, arranging the schedules of live streaming hosts; ensuring efficient completion of each live stream.</li><li>Employee relationship management, including employee communication and collaboration, employee development and training, corporate culture construction.</li><li>Assist in handling other temporary tasks of the HR department.</li><li>HR management:</li><li>Responsible for formulating, supervising, and implementing corporate/HR management rules and regulations;</li></ul>Daily administrative work:<ul><li>Responsible for the management of daily administrative works, such as meeting organization, sending and receiving express delivery, paperwork&#65292;etc.;</li><li>Procurement, distribution, registration management inventory and maintenance of office supplies and fixed assets, computer/ telephone and network management, office environment maintenance.</li><li>Handle new employee onboarding, resignation, regularization, transfer and other related work, signing labor contracts and termination of labor contracts, etc.</li><li>Management and archiving of personnel files and other company documents.</li><li>Responsible for daily attendance management, statistics, and reviewing employees&rsquo; requests for leave and overtime.</li><li>Performance appraisal develop performance appraisal indicators and supervise the implementation, conduct effective performance interviews based on the appraisal results to improve performance;</li><li>Promoting the company&rsquo;s corporate culture, organizing team building activities, festival activities and employee care activities, etc.;</li></ul>Basic Qualifications:<ul><li>Bachelor&rsquo;s degree in human resources, Business, or a related field.</li><li>Preferably 1-2 years' experience as an administrative assistant or in a similar role.</li><li>Strong interpersonal and communication skills.</li><li>Ability to work in a fast-paced environment and meet tight deadlines.</li><li>Familiarity with amazon purchase and return.</li><li>Good written and verbal skills in English.</li><li>Proficiency in spoken and written Chinese is preferred.</li></ul>Benefits:<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunities for professional development and career advancement.</li><li>A positive and collaborative work environment.</li></ul>If you are passionate about talent acquisition, have a keen eye for identifying top sales talent, and thrive in a dynamic workplace, we invite you to apply to Sellery, Inc. Join us in shaping the future of our organization and contributing to our continued success!Job Type: Full-timePay: $3,000.00 - $4,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10018 (Required)</li></ul>Work Location: In person

Host Management/HR Admin

Onyx Renewable Partners

<div>Job Summary 
We are looking for an attentive and detail-oriented Entry-Level Data Records Clerk to support our data management and administrative processes. The ideal candidate will be responsible for accurately entering, updating, and maintaining records across various systems while ensuring data integrity and confidentiality.
Key Responsibilities<ul>
<li>
Enter, update, and verify information in databases and internal systems.</li>
<li>Review documents for accuracy, completeness, and proper formatting.</li>
<li>Organize, categorize, and maintain digital records and files.</li>
<li>Assist with routine data audits to ensure accuracy and quality standards.</li>
<li>Retrieve information upon request and provide support to team members.</li>
<li>Identify data inconsistencies and correct errors when necessary.</li>
<li>Follow established procedures for data handling and documentation.</li>
<li>Assist with basic administrative tasks as needed.</li>
</ul>
Qualifications<ul>
<li>
High school diploma or equivalent required; additional coursework in business, data entry, or administration is a plus.</li>
<li>Strong attention to detail and commitment to accuracy.</li>
<li>Basic computer skills, including familiarity with spreadsheets, word processing, and data entry tools.</li>
<li>Ability to learn new software and systems quickly.</li>
<li>Strong organizational and time-management skills.</li>
<li>Good communication skills and ability to follow instructions.</li>
<li>No prior experience required&mdash;training provided.</li>
</ul>
Skills &amp; Competencies<ul>
<li>
Data accuracy and quality control</li>
<li>Organization and file management</li>
<li>Problem-solving and critical thinking</li>
<li>Ability to work independently and meet deadlines</li>
<li>Professionalism and reliability</li></ul> 
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg &amp; data rates may apply. 
 
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Data Records Clerk (Entry Level) At Onyx Renewable Partners

Explore 74+ Administrative assistant in New York this November. Find roles across top companies and apply now to boost your career.

74 administrative assistant jobs IN New York

Executive Assistant

Executive Secretaries and Administrative Assistants

Executive Assistant

Program Assistant - Manhattan CAC

Attorney Assistant

Host Management/HR Admin

Data Records Clerk (Entry Level) At Onyx Renewable Partners