administrative assistant (external agency staff)

executive assistant

medical assistant

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 <br/>
 <br/>
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 <br/>
 <br/>
 <ul>
  <li>
   Recruiting, hiring, and training City employees.
  </li>
  <li>
   Managing 55 public buildings.
  </li>
  <li>
   Acquiring, selling, and leasing City property.
  </li>
  <li>
   Purchasing over $1 billion in goods and services for City agencies.
  </li>
  <li>
   Overseeing the greenest municipal vehicle fleet in the country.
  </li>
  <li>
   Leading the City's efforts to reduce carbon emissions from government operations.
   <br/>
   <br/>
  </li>
 </ul>
 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 <br/>
 <br/>
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 <br/>
 <br/>
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 <br/>
 <br/>
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 <br/>
 <br/>
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 <br/>
 <br/>
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 <br/>
 <br/>
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 <br/>
 <br/>
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 <br/>
 <br/>
 Administrative Responsibilities include but are not limited to the following:
 <br/>
 <br/>
 <ul>
  <li>
   Research materials, including public records to collect data and information regarding transactions related to real property.
  </li>
  <li>
   Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
  </li>
  <li>
   Research, information pertinent to overall market conditions of all types of real property.
  </li>
  <li>
   Obtain source materials by means of research, records examination, published materials, or personal interviews.
  </li>
  <li>
   Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Flexible Work Update
  <br/>
  <br/>
 </strong>
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 <br/>
 <br/>
 <strong>
  To Apply
  <br/>
  <br/>
 </strong>
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 <br/>
 <br/>
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 <br/>
 <br/>
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 <br/>
 <br/>
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 <br/>
 <br/>
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 <br/>
 <br/>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
  </li>
  <li>
   An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  </li>
  <li>
   A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
  </li>
  <li>
   Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
   <br/>
   <br/>
  </li>
 </ul>
 55a Program
 <br/>
 <br/>
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 <br/>
 <br/>
 Public Service Loan Forgiveness
 <br/>
 <br/>
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 <br/>
 <br/>
 Residency Requirement
 <br/>
 <br/>
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 <br/>
 <br/>
 Additional Information
 <br/>
 <br/>
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 <br/>
 <br/>
 , $66,062.00 &ndash; $75,971.00
</div>


Administrative Assistant

Motion Recruitment

<div>
 <p>
  Our client, a financial service banking company, is hiring for an
  <strong>
   Administrative Assistant II
  </strong>
  to join their
  <strong>
   Medical Services team
  </strong>
  in
  <strong>
   New York City
  </strong>
  . This is a
  <strong>
   12-month contract opportunity
  </strong>
  supporting the Colleague Total Rewards &amp; Well-being organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You will provide administrative support to the Medical Services team, coordinate scheduling and documentation, maintain confidential medical records, and assist with wellness initiatives while partnering with nursing staff and senior business leaders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York City (Hybrid)
 </p>
 <p>
  <strong>
   Contract:
  </strong>
  12 Months
 </p>
 <p>
  <strong>
   Pay:
  </strong>
  27/hr. on a W2
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What you'll be doing:
  </strong>
 </p>
 <p>
  &bull; Serve as the primary point of contact for colleagues, leaders, and the Medical Services department
 </p>
 <p>
  &bull; Support nursing staff with day-to-day administrative operations
 </p>
 <p>
  &bull; Manage appointment scheduling, distribute required documents, and troubleshoot scheduling system issues
 </p>
 <p>
  &bull; Maintain confidential medical records and utilize the Electronic Medical Record (EMR) system for documentation and reporting
 </p>
 <p>
  &bull; Assist with wellness programs, promotional events, and special projects
 </p>
 <p>
  &bull; Process department invoices, corporate card transactions, and support monthly budget reconciliation
 </p>
 <p>
  &bull; Order office and medical supplies while ensuring efficient department operations
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  &bull; 2+ years of administrative or business support experience
 </p>
 <p>
  &bull; Strong organizational skills with excellent attention to detail and follow-up
 </p>
 <p>
  &bull; Ability to multitask, prioritize competing deadlines, and work independently
 </p>
 <p>
  &bull; Experience handling confidential and sensitive information with discretion
 </p>
 <p>
  &bull; Excellent written and verbal communication skills
 </p>
 <p>
  &bull; Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
 </p>
 <p>
  &bull; Experience with
  <strong>
   Ariba
  </strong>
  and
  <strong>
   Concur
  </strong>
  is preferred
 </p>
 <p>
  &bull; Experience supporting executive teams or healthcare/medical services environments is a plus
 </p>
 <p>
  <br/>
 </p>
</div>


Ropes & Gray LLP

<div>
 <strong>
  About Ropes &amp; Gray
  <br/>
  <br/>
 </strong>
 Ropes &amp; Gray is a preeminent global law firm. The firm has been ranked in the top three on
 <em>
  The American Lawyer's
 </em>
 prestigious A-List for eight consecutive years and #1 on
 <em>
  Law.com's
 </em>
 UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.
 <br/>
 <br/>
 The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
 <br/>
 <br/>
 The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&amp;A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation &amp; enforcement, privacy &amp; cybersecurity, and business restructuring.
 <br/>
 <br/>
 Ropes &amp; Gray is an equal opportunity employer.
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The Administrative Resource Center Legal Administrative Assistant provides administrative
 <br/>
 <br/>
 support to a team of attorneys, paralegals and business support personnel. Some high-level
 <br/>
 <br/>
 responsibilities include building relationships with assigned team members, creating and editing
 <br/>
 <br/>
 documents, performing document comparisons, entering and editing daily time, arranging travel,
 <br/>
 <br/>
 coordinating meeting arrangements and providing overflow support for LEAs.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 ESSENTIAL FUNCTIONS:
 <br/>
 <br/>
 <ul>
  <li>
   Develops and maintains effective relationships with internal stakeholders
  </li>
  <li>
   Coordinates travel arrangements, including booking flights, hotels, and transportation
  </li>
  <li>
   Processes invoices and expense reports
  </li>
  <li>
   Supports the clean-up of diary entries according to client guidelines; transfers time to
   <br/>
   <br/>
  </li>
 </ul>
 appropriate matters as necessary
 <br/>
 <br/>
 <ul>
  <li>
   Manages and coordinates logistics for meetings or events
  </li>
  <li>
   Provides general administrative support, such as photocopying, scanning, and filing
   <br/>
   <br/>
  </li>
 </ul>
 documents
 <br/>
 <br/>
 <ul>
  <li>
   Handles incoming and outgoing mail and packages
  </li>
  <li>
   Collaborates with other departments and team members on various projects
  </li>
  <li>
   Assists in the coordination of special projects and initiatives as assigned
  </li>
  <li>
   Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and
   <br/>
   <br/>
  </li>
 </ul>
 Outlook) applications
 <br/>
 <br/>
 <ul>
  <li>
   Maintains confidentiality and handling sensitive information with discretion
  </li>
  <li>
   Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
  </li>
  <li>
   Executes work with a high degree of precision and accuracy
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
 <br/>
 <br/>
  College degree or equivalent
 <br/>
 <br/>
  Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook)
 <br/>
 <br/>
 applications
 <br/>
 <br/>
  Strong organizational skills that reflect ability to seamlessly perform and prioritize
 <br/>
 <br/>
 multiple tasks with excellent attention to detail
 <br/>
 <br/>
  Strong interpersonal skills and the ability to build relationships with internal and external
 <br/>
 <br/>
 lawyers, staff and clients
 <br/>
 <br/>
  Expert communication skills
 <br/>
 <br/>
  Proactive approach to problem-solving and strong decision-making capability
 <br/>
 <br/>
  Experience working in a law firm, professional services organization, or customer service
 <br/>
 <br/>
 capacity
 <br/>
 <br/>
 <strong>
  Compensation And Total Rewards Package
  <br/>
  <br/>
 </strong>
 Ropes &amp; Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
 <br/>
 <br/>
 <ul>
  <li>
   New York, NY ($75,800 - $109,950)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Working Conditions
  <br/>
  <br/>
 </strong>
 This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.
</div>


Legal Administrative Assistant

Man Group

<div><div><p><b>About Man Group</b></p>
<p>
Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via our Systematic, Discretionary and Solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent.</p>
<p>
Headquartered in London, we manage $253.6 billion* and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com</p>
<p>
At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing. For further information on how we process your data, please see the privacy notice for applicants here.</p>
<ul><li>As at 30 June 2026</li></ul></div><h2 class="jobSectionHeader"><b>
Purpose of role</b></h2>
<p>
Serve as a welcoming and reliable point of contact for the office, working collaboratively as part of a global, multidisciplinary workplace management team to deliver a seamless and positive experience for colleagues and clients alike.</p>
<p>
Provide thoughtful, high-quality support to the CRES Manager, the wider CRES team, and local leadership across all aspects of workplace services, including reception, catering and hospitality, mail, stationery, office maintenance, waste management, security etc. Ensure day-to-day office needs are handled with care, professionalism, and a strong sense of responsiveness.</p>
<p>
Support the delivery of local Health &amp; Safety requirements, such as office risk assessments, first aid and fire warden coordination, and life safety equipment checks, helping to ensure Man Group remains fully compliant with regulatory standards and aligned with global best practice at all times.</p>
<p><b>
Specific responsibilities</b></p>
<p><b>
Reception and Office Services</b></p>
<ul>
<li>Welcome clients and visitors, ensuring a professional and high-quality guest experience.</li>
<li>Coordinate hospitality, catering, and meeting room setup for external meetings.</li>
<li>Support basic VC/AV setup for client meetings as needed.</li>
<li>Manage office supplies, including post, print, and stationery.</li>
<li>Maintain catering supplies for tea points, meetings, and events.</li>
<li>Handle switchboard calls, directing enquiries appropriately.</li>
<li>Support the CRES Manager with access pass issuance and related reconciliations in line with agreed processes.</li>
<li>Help coordinate and oversee third-party contractors &mdash; including cleaning, catering, pest control, landscaping, waste management, office maintenance, and access control &mdash; liaising with building management as required.</li>
<li>Receive and distribute incoming and outgoing mail.</li>
<li>Provide general support to the CRES Manager in the day-to-day running of the office.</li>
</ul>
<p><b>Health &amp; Safety</b></p>
<ul>
<li>Support the CRES Manager in maintaining a safe working environment, including carrying out routine checks.</li>
<li>Maintain accurate records for first aiders, fire wardens, and PEEPs.</li>
<li>Ensure first aid boxes are accessible, visible, and regularly stocked.</li>
<li>Assist with compliance on fire evacuation procedures and local regulations.</li>
<li>Support the reporting process for accidents, incidents, and near misses.</li>
<li>Maintain a log of all personal DSE equipment issued to staff.</li>
</ul>
<p><b>Moves &amp; Changes</b></p>
<ul>
<li>Support the CRES Manager with desk moves, changes, and related logistics.</li>
<li>Assist with ad hoc requirements such as desk booking, locker allocations, and artwork.</li>
</ul>
<p><b>Event Management</b></p>
<ul>
<li>Help coordinate office events, including seasonal gatherings such as summer and winter parties.</li>
<li>Support d&eacute;cor and theming for relevant initiatives (e.g. Pride), aligning with global offices where appropriate.</li>
</ul>
<p><b>Financial</b></p>
<ul>
<li>Raise and/or approve purchase orders.</li>
<li>File quotes and supporting documentation accurately within the relevant shared folders.</li>
<li>Maintain data logs and records as required.</li>
</ul>
<p><b>Administration &amp; Communications</b></p>
<ul>
<li>Communicate office and CRES updates via email, Slack, and other channels as needed.</li>
<li>General support as required</li>
</ul>
<p><b>Technical Competencies</b></p>
<ul>
<li>University degree preferable</li>
<li>Reception and or client facing experience</li>
<li>Ability to multitask and remain calm under pressure.</li>
<li>Encourage collaboration and team working</li>
<li>Good understanding and awareness of Health &amp; Safety</li>
<li>Excellent written and verbal communication skills</li>
<li>PC literate proficiency in MS Outlook with mid to excellent level MS Excel and PowerPoint skills</li>
<li>Personable and able to develop relationships at all levels in the organisation with particular emphasis on customer service excellence</li>
<li>Relevant experience with Corporate Services or Client facing experience (preferred)</li></ul><p></p><div><p><b><br>
Inclusion, Work-Life Balance and Benefits at Man Group</b><br>
You'll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and internal initiatives, partnerships and programmes, you'll find opportunities to grow, develop your talents, and help foster an inclusive environment for all across our firm and industry. Learn more at www.man.com/diversity.<br>
<br>
You'll have opportunities to make a difference through our charitable and global initiatives, while advancing your career through professional development, and with flexible working arrangements available too. Like all our people, you'll receive two annual 'Mankind' days of paid leave for community volunteering.</p>
<p>
Our comprehensive benefits package includes competitive holiday entitlements, pension/401k, life and long-term disability coverage, group sick pay, enhanced parental leave and long-service leave. Depending on your location, you may also enjoy additional benefits such as private medical coverage, discounted gym membership options and pet insurance.</p>
<p><b>
Equal Employment Opportunity Policy</b></p>
<p>
Man Group provides equal employment opportunities to all applicants and all employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws.</p>
<p>
Man Group is a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact TalentAcquisition@man.com.</p></div></div><p></p>

Receptionist | Administrative Assistant

Dentons

<p></p><div><p>Posted on July 10, 2026</p>
<p></p><p>Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property &amp; Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.
</p>
<p>Responsibilities</p>
<ul><li>Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.</li>
<li>Billing &ndash; strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.</li>
<li>Maintain attorney calendar and coordinate attendance to conference calls and meetings.</li>
<li>Maintain lawyers&rsquo; contacts lists in Outlook and InterAction.</li>
<li>Handle confidential information as necessary.</li>
<li>These duties may be ongoing or ad hoc in nature.</li>
<li>Other duties may be assigned to fully meet the requirements of the position.</li>
</ul><p>Experience &amp; Qualifications</p>
<ul><li>Bachelor&rsquo;s degree is preferred with a minimum of 5 years&rsquo; C-Suite executive-level administrative experience, coupled with at least 5 years&rsquo; legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.</li>
<li>General trademark and IP litigation experience preferred.</li>
<li>Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.</li>
<li>Ability to work in a high-volume environment.</li>
<li>Strong interpersonal and communication (oral and written) skills.</li>
<li>Strong Knowledge of Excel</li>
<li>Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.</li>
<li>Ability to prioritize and handle ever-changing priorities.</li>
<li>Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.</li>
<li>Flexibility for overtime.</li>
<li>Flexibility regarding which days are in-the-office and work-from-home.</li>
</ul><p>Salary</p>
<p>
Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.</p>
<p>
Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.</p>
<p><i>
Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.</i></p>
<p><i>
If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.</i></p></div><div></div>

Legal Administrative Assistant (Intellectual Property & Technology)

<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>Job Description</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p><b>
What is the opportunity?
</b></p><p>Provide support to senior employees within the Global Investment Banking group</p><p><b>
What will you do?</b></p><ul><li>
Distribute mail and coordinate courier service as needed</li><li>
Answer and screen telephone calls in a courteous and professional manner</li><li>
Make domestic and international travel arrangements and handle changes as needed</li><li>
Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.)</li><li>
Manage multiple calendars</li><li>
Prepare, track and manage expense reports via expense reporting system &ndash; this is a high priority</li><li>
Act as backup to other department staff members as needed</li><li>
Perform other duties or special projects as assigned</li><li>
Proactively identify operational risks/ control deficiencies in the business</li><li>
Review and comply with Firm Policies applicable to your business activities</li><li>
Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions promptly</li></ul><p><b>
What do you need to succeed?</b></p><ul><li>
At least 2 years of experience, administrative experience preferred but not required</li><li>
Bachelor's degree preferred, but not required</li><li>
Ability to prioritize and manage multiple tasks and projects</li><li>
Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint)</li><li>
Strong oral and written communication skills</li><li>
Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels</li><li>
Good organization, follow-through, attention to detail and problem-solving skills</li><li>
Ability to take initiative, function independently, and work in a team</li><li>
Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills</li><li>
Ability to keep confidential matters to self</li><li>
Value and possess strong competency in the following behaviors: Collaboration, Relationship Building, Communication, Integrity and Operating with Diverse and Inclusive Mindset</li></ul><p><b>
What&rsquo;s in it for you?</b></p><p>
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.</p><ul><li>
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable</li><li>
Leaders who support your development through coaching and managing opportunities</li><li>
Ability to make a difference and lasting impact</li><li>
Work in a dynamic, collaborative, progressive, and high-performing team</li><li>
Opportunities to do challenging work</li><li>
Opportunities to building close relationships with clients</li></ul><p>
The good-faith expected salary range for the above position is $80,000- $110,000 depending on factors including but not limited to the candidate&rsquo;s experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.</p><p>
RBC&rsquo;s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:</p><ul><li>Drives RBC&rsquo;s high-performance culture</li><li>Enables collective achievement of our strategic goals</li><li>Generates sustainable shareholder returns and above market shareholder value</li></ul><p></p><p><b>
Job Skills</b></p>
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software<p></p><p><b>
Additional Job Details</b></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Address:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
City:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
New York<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Country:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
United States of America<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Work hours/week:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
40<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Employment Type:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Full time<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Platform:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
CAPITAL MARKETS<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Job Type:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Regular<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Pay Type:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
Salaried<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Posted Date:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
2026-07-09<div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Application Deadline:</b></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p><b>
Note</b><b>:</b> <i>Applications will be accepted until 11:59 PM on the day prior to the application deadline date above</i></p><p></p><p><b>
Our Employment Opportunities</b></p><p></p><p>
At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.</p><p></p><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><p><b>
Join our Talent Community</b><br>
<br>
Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.<br>
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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.</p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p></p><p>
RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.</p></div>

Administrative Assistant, Global Investment Banking

Above the Barre Dance Academy

<p>We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home.</p><p> </p><p>To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant.</p><p> </p><p>Key Responsibilities:</p><p>- Manage executive calendars, schedule appointments, and coordinate meetings.</p><p>- Organize virtual meetings, prepare agendas, and take meeting notes as needed.</p><p>- Handle email correspondence and respond to inquiries for executives.</p><p>- Arrange business travel, accommodations, and prepare itineraries.</p><p>- Prepare reports, presentations, spreadsheets, and other business documents.</p><p>- Keep confidential records and handle sensitive information carefully.</p><p>- Coordinate projects and follow up on tasks to ensure they are completed on time.</p><p>- Assist with data entry, document management, and file organization.</p><p>- Communicate effectively with internal teams, clients, and external partners.</p><p>- Perform other administrative duties as assigned.</p><p> </p><p>Qualifications:</p><p>- High school diploma or equivalent; an associate's or bachelor's degree is a plus.</p><p>- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.</p><p>- Excellent verbal and written communication skills.</p><p>- Strong organizational, time management, and multitasking skills.</p><p>- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.</p><p>- Ability to work independently while being accurate and detail-oriented.</p><p>- Reliable high-speed internet and a quiet home workspace.</p><p> </p><p>Preferred Skills:</p><p>- Strong problem-solving and decision-making skills.</p><p>- Professional demeanor and good interpersonal skills.</p><p>- Ability to prioritize tasks and meet deadlines in a fast-paced environment.</p><p>- Flexibility to support various executive and administrative tasks.</p><p> </p><p>Benefits:</p><p>- Competitive pay.</p><p>- 100% remote work.</p><p>- Flexible work schedule (if applicable).</p><p>- Paid training and ongoing professional development.</p><p>- Opportunities for career growth and advancement.</p><p>- Paid time off and comprehensive employee benefits (eligibility based on employment status).</p>

Remote Executive Assistant (Work From Home)

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Remote Executive Assistant (Work From Home)