executive assistant

assistant chief manager

assistant to the office of human resources Jobs in New York

assistant to the office of human resources

assistant, receiving

civil litigation legal assistant Jobs in New York

civil litigation legal assistant

administrative assistant

Goldberg Segalla LLP

<div>Goldberg Segalla LLP, a national law firm with more than 23 offices in 11 states, seeks a highly motivated and organized individual to join its team as a Legal Assistant in our Manhattan, NY office. The Legal Assistant will provide administrative and secretarial support to assigned attorneys and provide backup to other attorneys as requested. The position requires the ability to multitask effectively and balance working on multiple requests and projects on a daily basis. Strong analytical and organizational skills and attention to detail are required. 
 
This role is eligible to be hybrid after on site training is complete. 
 
Responsibilities:
<ul><li>Ability to handle pressure, interruptions and multiple projects with frequently changing priorities and deadlines</li>
<li>Must have the ability to work as part of a team, as well as to work independently, with minimal supervision</li>
<li>Proficient in the use of Microsoft Word, Outlook, Excel, and PowerPoint</li>
<li>Perform administrative duties, including proofreading and editing all materials for extreme accuracy and clarity and processing invoices.</li>
<li>E-filing knowledge in preparation to file all types of discovery requests, responses to opposing counsel, and motions</li>
<li>Knowledge of legal documents and terminology</li>
<li>Knowledge of expense reporting, billing and dictation</li>
<li>Assist with calendar calls and deposition scheduling, as needed</li>
<li>Assist with travel plans, as needed</li>
<li>Other duties as assigned by the Director of Human Resources</li>
</ul>
 
Experience/Requirements:
<ul><li>2-3 years of experience working in a law firm.</li>
<li>Civil Litigation experience is required.</li>
<li>Exceptional organization skills.</li>
<li>Positive attitude.</li>
<li>Excellent writing and communication skills.</li>
<li>Ability to multitask and prioritize workload.</li>
<li>Teamwork oriented.</li>
<li>Ability to work in a fast-paced and challenging environment.</li>
<li>Proficient in Microsoft Office programs.</li>
</ul>
 
Benefits:: 
This role offers a hourly salary and bonus opportunity. The hourly salary range for this position is $26.00 to $42.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance a 401(k) plan, flexible spending and more. 
 
Goldberg Segalla isn't merely a business-we're a community. We value the diversity of our teams and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody. 
 
 Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.</div>

Civil Litigation Legal Assistant

CitiStaffing

<div>
 
 
 Executive Assistant/Personal Assistant &ndash; C-Suite Executive &ndash; $170k - $200k + Bonus!!
 
 
 
 
 
 
 Our client is seeking a highly organized and detail-oriented C-Suite Executive &amp; Personal Assistant (EA/PA) to provide comprehensive support to the Chairman and CEO of a global investment management firm. The successful candidate will anticipate the needs of the Chairman/CEO, manage complex scheduling and communications, coordinate travel and logistics, and provide personal assistance to ensure the Chairman/CEO can focus on strategic priorities and organizational goals.
 
 
 
 
 
 Responsibilities
 
 
 Include:
 
 
 <ul>
 <li>
 Responsible for management of busy and ever-changing calendar while protecting the executive&rsquo;s time and priorities
 </li>
 <li>
 Draft correspondence on behalf of executive
 </li>
 <li>
 Answer busy phones and track all messages and follow up
 </li>
 <li>
 Schedule, arrange and facilitate meetings
 </li>
 <li>
 Ensure executive&rsquo;s complete preparation for all meetings including researching and writing briefings
 </li>
 <li>
 Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
 </li>
 <li>
 Maintain all files
 </li>
 <li>
 Track expense reports and ensure accuracy and timely reimbursement
 </li>
 <li>
 Provide personal support on an as-needed basis
 </li>
 </ul>
 
 
 
 
 Qualifications of the ideal candidate
 
 
 <ul>
 <li>
 
 Minimum
 
 of 10-15+ years of administrative experience, including executive-level support at the C-Suite level
 </li>
 <li>
 Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume
 </li>
 <li>
 Previous work experience in finance, legal, and other strictly corporate settings
 </li>
 <li>
 Bachelor&rsquo;s degree is a must
 </li>
 <li>
 Exceptional organizational and multitasking skills with a strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc.
 </li>
 <li>
 Proven ability to manage sensitive information with discretion and professionalism
 </li>
 <li>
 Proficiency in Outlook, Word, Excel, and PowerPoint
 </li>
 </ul>
</div>

Executive Assistant/Personal Assistant – C-Suite Executive – $170k - $200k + Bonus!!

Atrium

<div>
 Our client is a leading global beverage and brewing company known for producing and distributing a diverse portfolio of popular beer and beverage brands. The organization operates in over 100 countries, combining large-scale manufacturing with local market expertise. It emphasizes sustainability, innovation, and building strong consumer connections through iconic brands recognized worldwide. They are now looking for an
 
 Executive Assistant
 
 .
 
 
 
 Salary/Hourly Rate
 
 
 
 $90k - $95k
 
 
 
 Position Overview
 
 
 
 This Executive Assistant role is ideal for someone with 3-10 years of experience in a large, global organization who is eager to learn and grow into a more senior EA position over time. The Executive Assistant will support four Vice Presidents-three based at Global Headquarters and one in Europe, who often aligns to U.S. hours due to the CEO's location. The position requires strong adaptability and flexibility, as internal structures and reporting lines frequently evolve within the company's dynamic culture. This is a great opportunity for someone who thrives in an international, fast-paced environment and has hands-on experience managing visas, coordinating global travel, and handling complex scheduling and rescheduling in Outlook.
 
 
 
 Responsibilities Of The Executive Assistant
 
 
 
 <ul>
 <li>
 Highly organized and adaptable, able to manage frequent changes across time zones (including China, India, and Brazil) with complex travel, flight adjustments, and shifting priorities-staying connected and proactive throughout.
 </li>
 <li>
 Strong interpersonal awareness with the ability to anticipate needs, think ahead, and approach each task with curiosity and a willingness to learn what each executive values most.
 </li>
 <li>
 Handle a range of responsibilities including calendar and travel management, light personal support (e.g., appointments, visa/passport renewals), confidential information handling, and serving as a communication liaison-drafting, proofreading, and organizing materials for seamless executive support.
 </li>
 <li>
 Manage complex calendars and travel logistics, coordinating meetings, itineraries, and expense reporting while ensuring all materials and schedules are prepared in advance.
 </li>
 <li>
 Act as a key liaison for communication and relationships, handling correspondence, confidential information, and guest coordination with professionalism.
 </li>
 <li>
 Support meetings, office organization, and special projects, anticipating needs and ensuring seamless day-to-day operations for the executive.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience supporting executives within a large, global organization; open to candidates from various industries.
 </li>
 <li>
 5 - 10+ years of experience as an Executive Assistant, preferably supporting multiple leaders or a team.
 </li>
 <li>
 Ability to thrive in a fast-paced environment with strong judgment, adaptability, and composure under pressure.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 4 weeks' vacation (accrued 1st year based on hire date).
 </li>
 <li>
 10 sick days (accrued 1st year based on hire date).
 </li>
 <li>
 Medical, dental, and vision coverage.
 </li>
 <li>
 Long and short-term disability plans.
 </li>
 <li>
 401K.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 158129
</div>

Executive Assistant - 158129

SearchPointNY

<div>
 
 
 
 Actively
 
 
 seeking a
 
 Legal Practice Management Assistant
 
 for a
 
 
 HYBRID and Full-Time Position
 
 
 
 .
 
 This position is great for a candidate with strong project management, communication, and administrative skills. Role will support the Litigation Practice Group.
 
 
 -
 
 
 
 HOURS:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM EST
 
 
 
 SCHEDULE | LOCATION: HYBRID
 
 | New York City
 
 
 
 PAY:
 
 $55 - $60K (Commensurate w/Overall Experience)
 
 
 
 BENEFITS HIGHLIGHTS:
 
 Health, Dental, Vision, 401K, etc.
 
 
 -
 
 
 
 IDEAL CANDIDATE REQUIREMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree
 
 REQUIRED
 
 </li>
 <li>
 0-1+ Years of Professional, Internship, or Working Experience
 
 PREFERRED
 
 </li>
 <li>
 Prior Law Firm Experience or Professional Services Experience
 
 PREFERRED
 
 </li>
 <li>
 Project Management experience is
 
 HELPFUL
 
 </li>
 <li>
 MS Office Suite Proficiency
 
 REQUIRED
 
 </li>
 </ul>
 
 -
 
 
 
 ROLE RESPONSIBILITIES
 
 
 <ul>
 <li>
 Assist with all aspects of the practice&rsquo;s experience database
 </li>
 <li>
 Assist with the creation and maintenance of the practice&rsquo;s knowledge management resources
 </li>
 <li>
 Assisting with practice updates
 </li>
 <li>
 Supporting practice group trainings for first year associates
 </li>
 <li>
 Bluebooking and cite checking practice resources.
 </li>
 </ul>
 
 -
 
 
 
 SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.
 
 
</div>

Legal Practice Management Assistant

Gainor Staffing

<div>
 
 A prominent investment firm is seeking a resourceful and detail-oriented
 
 Executive Assistant
 
 to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 A highly organized Executive Assistant with a bachelor&rsquo;s degree and 7&ndash;10 years of experience, ideally in finance or a corporate setting
 </li>
 <li>
 Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
 </li>
 <li>
 Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
 </li>
 <li>
 Strong project manager who can prioritize, track progress, and drive initiatives independently
 </li>
 <li>
 Discreet, adaptable, and effective in fast-paced, high-stakes environments
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Provide direct administrative support to three senior HR leaders
 </li>
 <li>
 Manage complex scheduling, internal communications, and recurring leadership touchpoints
 </li>
 <li>
 Prepare high-quality decks, reports, and materials for internal use
 </li>
 <li>
 Coordinate training sessions, onboarding schedules, and recruiting logistics
 </li>
 <li>
 Track and execute on firm-wide people initiatives and cross-functional HR projects
 </li>
 <li>
 Organize logistics for internal programs and events
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Executives receive seamless, proactive support across scheduling, communication, and execution
 </li>
 <li>
 Materials are consistently accurate, professional, and delivered on time
 </li>
 <li>
 Projects and programs run smoothly, with clear timelines and measurable progress
 </li>
 <li>
 You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $130,000 &ndash; 140,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 New York, NY &ndash; On site
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant to HR Team

Schwartz LLC

Part-Time Private Client Assistant - Boutique Corporate Law FirmPart-time position for a college student or recent graduate to serve as personal assistant to elderly clients of a boutique New York international corporate and investment law firm and to perform occasional office administrative responsibilities for the firm. Must be willing to be seconded for on-site shifts at the private client&rsquo;s home in NYC. In addition to working onsite at elderly client&rsquo;s home and accompanying clients to business meetings and errands, you may be asked to handle a variety of office and client-related work, which may include legal document preparation/drafting, electronic document management/filing, paper filing, bookkeeping, accounts receivable, accounts payable, payroll, preparation and filing of tax forms and other forms, residential property management tasks, presentations and marketing collateral preparation, website updates, client relations, service provider relations, liaising with tech support, and other duties as needed.Fluctuating hours, typically 5 to 10 hours per week, with 20 or more hours per week required during tax filing season (March-April and September-October).It is preferred that the assistant's schedule will allow work on at least one weekday starting at 12:00 p.m. or 1:00 p.m. and continuing until 5:00 p.m., with availability for one or two hours of extra time if needed (i.e., ideally no evening class on that day). Availability for a few hours on occasional Saturdays is also appreciated.We are very accommodating of flexible hours for exams or other obligations. Useful for students eventually interested in investment operations, private client services, real estate, property management, law, business, bookkeeping/accounting, tax, banking and financial services. Students in the liberal arts are also welcome to apply. Mentorship and reference provided.Compensation:$17.00 to $20.00 per hour depending on skills, experience, and qualifications.Requirements:<ul><li>Must be located in New York City metropolitan area (within 45 minutes).</li><li>Must have completed at least two semesters towards college degree.</li><li>Highly responsible, organized, communicative, responsive, proactive, and especially attentive to detail.</li><li>Willingness to write down and follow directions carefully, perform tasks methodically and with utmost care, emphasizing excellence over efficiency.</li><li>Professional demeanor and neat appearance..</li><li>Patience with elderly clients (prior experience working with the elderly, vision impaired, or hearing impaired a plus).</li><li>Strength of character to be unfazed by challenging or difficult clients, ability to be respectful but not intimidated, ability to communicate clearly and effectively, including reminders to clients of time elapsed, approaching ending time, and adhering firmly but politely to agreed ending time regardless of circumstances.</li><li>Excellent English reading comprehension.</li><li>Excellent English oral and written communication.</li><li>Competence in basic mathematics.</li><li>Proficiency in Microsoft Office suite (Especially Word and Excel).</li><li>Excellent references.</li><li>An expression of expected availability to continue for at least one year will be considered favorably.</li></ul>How to Apply:E-mail your c.v. (r&eacute;sum&eacute;), an unofficial transcript, and a list of current courses in progress (if applicable), preferably combined in a single PDF attachment (but no stress if this is not allowed by the app).Send the e-mail to: assistant@schwartzglobal.com with &ldquo;Assistant&rdquo; as the subject line.Do not enclose writing samples or other lengthy documents unless requested prior to an interview.We regret that we cannot respond to all applications. We will not respond to applications that are not e-mailed directly to us. We will contact you by e-mail if your application is selected for an interview.Job Type: Part-timePay: $17.00 - $20.00 per hourExpected hours: 5 &ndash; 25 per weekWork Location: In person

Part-Time Private Client Assistant - Boutique Corporate Law Firm UES

Havas

<div>
 
 The role provides general administrative and operational support across our two office locations to ensure all is running smoothly and efficiently.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Oversees office areas and is responsible for day-to-day logistics
 </li>
 <li>
 Work with facilities, catering, IT and various vendors within the larger office
 </li>
 <li>
 Assists with client meetings and visitors
 </li>
 <li>
 Works with staff to upkeep and organize client incoming product
 </li>
 <li>
 Manages and facilitates office events, activities, and agency initiatives
 </li>
 <li>
 Assists with the onboarding of new staff, desk set up, tour, etc.
 </li>
 <li>
 Manages dedicated conference room and assists staff with booking rooms
 </li>
 <li>
 Administrative support to senior leadership
 </li>
 <li>
 Supports agency tools and subscriptions
 </li>
 <li>
 Supports internal client and resource management
 </li>
 <li>
 Manages incoming and outgoing mail and packages
 </li>
 <li>
 Ad-hoc tasks and projects within Operations, Finance, and HR
 </li>
 <li>
 Contributes positively to the agency culture, atmosphere and values
 </li>
 <li>
 Establishes professional and respectful employee relationships within the division and agency
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Abilities Required
 
 
 <ul>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Self-motivated and able to work well in a fast-paced environment.
 </li>
 <li>
 Extremely organized, ability to anticipate requests and be proactive.
 </li>
 <li>
 Must be personable, approachable and courteous; a positive &ldquo;can do&rdquo; attitude.
 </li>
 </ul>
 
 
</div>

Operations Assistant

Explore 79+ Administrative assistant in New York this October. Find roles across top companies and apply now to boost your career.