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Glocap Business Professionals, Administrative, Operations

<div>
 <p>
  Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details
  </strong>
 </p>
 <p>
  COMPANY: Investment Management
 </p>
 <p>
  POSITION: Administrative Assistant
 </p>
 <p>
  LOCATION: Midtown, New York
 </p>
 <p>
  HYBRID: 3 days in the office and 2 days WFH
 </p>
 <p>
  HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 </p>
 <p>
  COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  Enable the success of our investment team by providing critical administrative support, including:
 </p>
 <ul>
  <li>
   Calendar &amp; conference management
  </li>
  <li>
   Travel &amp; expenses
  </li>
  <li>
   Data management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
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 <p>
  <strong>
   Requirements
  </strong>
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   Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
  </li>
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   Ability to work independently and as a team member
  </li>
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   Exemplary time management skills and the ability to identify and anticipate needs
  </li>
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   Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
  </li>
 </ul>
</div>


Administrative Assistant

The Doe Fund

<div><div><div><div><div><div><div><div><div><div><div><p><b>Let&rsquo;s Connect!</b></p><p>
Are you ready to embark on a new career endeavor?</p><p>
Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing &amp; Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City&rsquo;s largest nonprofit developers of permanent, affordable, and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $80 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.</p><p>
We are currently seeking an Part-Time Administrative Assistant for The Doe Fund's Harlem Shelter Facility.</p><p>
The Administrative Assistant will be responsible for the clerical and administrative duties at the residence. The successful candidate will have good communication, organizational, and computer skills, along with an understanding of working with special needs populations.
</p><p><b>We offer a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid retirement plan participation, paid sick, personal, and vacation time, paid holidays, discounted gym memberships, and more.</b></p><p></p><div><b><br>
Key Responsibilities:</b></div><ul><li>
Meet and greet visitors and direct them to the appropriate staff</li><li>
Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff</li><li>
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff</li><li>
Monitor and order office supplies</li><li>
Submit and track work orders through an internal ticketing system</li><li>
Develop and distribute a monthly calendar of events</li><li>
Assist with the planning and execution of special events</li><li>
Work closely with other departments at The Doe Fund as it relates to specific tasks</li><li>
Perform other duties as assigned</li></ul><div><b>
The Ideal Candidate:</b></div><ul><li>
High School Diploma or GED</li><li>
Computer proficiency (i.e., email and Microsoft Office-based programs)</li><li>
Must be personable and have excellent communication skills</li><li>
Superior organizational skills and dedication to completing projects promptly</li></ul><div></div><p><b><br>
Interested?</b></p><p>
Submit your application for review.</p><p>
Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting-edge of important social issues.</p><p>
We are an equal opportunity employer, and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.</p></div></div></div></div></div></div></div></div></div></div><br>
Monday - Thursday 8am to 1pm</div>

Clarity Recruiting

<div>
 <p>
  Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
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  <br/>
 </p>
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  The general hourly range for these roles are $18-27/hr DOE
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  <br/>
 </p>
 <p>
  Responsibilities will possibly include:
 </p>
 <ul>
  <li>
   Answer and direct phone calls
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   Organize and schedule appointments
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   Assist in the preparation of regularly scheduled reports
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   Update and maintain office policies and procedures
  </li>
  <li>
   Order office supplies and research new deals and suppliers
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   Maintain contact lists
  </li>
  <li>
   Book travel arrangements
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   Submit and reconcile expense reports
  </li>
  <li>
   Act as the point of contact for internal and external clients
  </li>
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   Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements and skills:
 </p>
 <ul>
  <li>
   1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
  </li>
  <li>
   Knowledge of office management systems and procedures
  </li>
  <li>
   Proficiency in MS Office
  </li>
  <li>
   Excellent time management skills and the ability to prioritize work
  </li>
  <li>
   Attention to detail and problem solving skills
  </li>
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   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational skills with the ability to multi-task
  </li>
 </ul>
</div>


White Alley LLC

<p>Looking for a full time Administrative Assistant to work in small office of a real estate company.</p><p>On site (not remote) 40 hrs/week, M-F. Either 9 -5 or 10-6 (to be determined)</p><p>Must know WORD, EXCEL; and QuickBooks is helpful.</p><p>Must be mature, patient and professional.</p><p>Answer phones, AR/AP, working with leases, amendments, tenants, tenant security adjustments, filing &amp; scanning, emails, etc.</p><p>Pay: $22.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Davis + Gilbert LLP

<p>Davis+Gilbert LLP, a strategically focused, full-service law firm of more than 140 lawyers would like to hire a fulltime Administrative Assistant.</p><p><b>Essential Job Functions </b></p><ul><li>Open new matters and time entry in carpe diem</li><li>Prepare and process expense reports</li><li>Maintain project files and keep all matters updated and current</li><li>Perform research and support activities to assist attorneys</li><li>Use PowerPoint, MS Word, Excel, Table of Contents/Table of Authorities and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents</li><li>Use discretion and judgment when screening visitors and telephone calls, schedules appointments and travel, organizes workload to meet established priorities</li><li>Administrative duties including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity</li><li>Coordinate client billing process - send bills out to clients, act as first contact between client and billing department</li><li>Creating, revising, comparing, converting and cleaning up legal documents, adhering to Firm styles and guidelines</li><li>Ability to work with complex document markups, redlining, Track Changes and instructions in a timely manner</li></ul><p><b>Minimum Qualifications </b></p><ul><li>Bachelors Degree required</li><li>Excellent computer skills and software aptitude, including advanced knowledge of Microsoft Office 2024 (Word, Excel, PowerPoint, Outlook), PDF Converter Enterprise</li><li>Outstanding organizational, interpersonal, and administrative skills</li><li>Excellent attention to detail with the ability to multi-task</li><li>Excellent telephone, writing, and proofreading skills</li><li>Must be self-motivated and able to meet deadlines under pressure</li><li>Must have the ability to work as part of a team, as well as to work independently</li><li>Must be willing to work overtime as needed</li></ul><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Wilson Elser

<div>
 <p>
  <strong>
   Wilson Elser
  </strong>
  is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 </p>
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  Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
  <strong>
   Administrative Assistant
  </strong>
  position.
 </p>
 <p>
  <strong>
   <em>
    This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
   </em>
  </strong>
 </p>
 <p>
  <strong>
   <u>
    The Position
   </u>
  </strong>
 </p>
 <p>
  Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 </p>
 <p>
  <strong>
   <u>
    Key Responsibilities
   </u>
  </strong>
 </p>
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  <li>
   Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
  </li>
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   Collaborates on projects focused on client interfacing, document management, data entry, and data management
  </li>
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   Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
  </li>
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   Provides clerical or administrative legal services support as requested
  </li>
 </ul>
 <p>
  <strong>
   <u>
    Qualifications
   </u>
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree or equivalent professional experience
  </li>
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   Minimum of 1-2 years of experience in a law firm setting
  </li>
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   Familiarity with Document Management Systems
  </li>
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   Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
  </li>
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   Experience with data entry or data management
  </li>
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   Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
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   Familiarity with web-based collaborative tools and work management software a plus
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   Experience with team messaging and instant messaging platforms a plus
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   Experience with email and calendar management, meeting coordination, and direct client interaction
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   Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
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   Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
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   Excellent written, verbal and interpersonal communication skills
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   Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
  </li>
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   Demonstrated professionalism in all client and internal communication
  </li>
 </ul>
 <p>
  A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 </p>
 <p>
  Salary Range: : $60,000 USD - $70,000 USD
 </p>
 <p>
  <strong>
   Why Should You Apply?&nbsp;
  </strong>
 </p>
 <ul>
  <li>
   <em>
    <strong>
     Benefits:
    </strong>
    &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
   </em>
  </li>
  <li>
   <em>
    <strong>
     Career Growth:
    </strong>
    &nbsp;Ample opportunities for professional development and advancement
   </em>
  </li>
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   <em>
    <strong>
     Employee Perks:
    </strong>
    &nbsp;Access to corporate discount plans and other benefits
   </em>
  </li>
 </ul>
 <em>
  Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 </em>
 <em>
  Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 </em>
 <em>
  Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 </em>
 <em>
  California Residents may review our CCPA notice for applicants and employees here.
 </em>
 #ZR
</div>


International Multiple Sclerosis Management Practice

<p></p><div><h4 class="jobSectionHeader"><b>Job Title: Administrative Assistant</b></h4><p>
Location: 521 West 57th Street, 4th Floor, New York, NY 10019</p>
<p>
Compensation: $50,000.00 - $70,000.00 per year (commensurate with experience)</p>
<p>
Position Type: Full-Time (On-site, Monday&ndash;Friday)</p>
<p>
Note: This is not a remote position.</p>
<h4 class="jobSectionHeader"><b>
Who We Are</b></h4><p>
The International Multiple Sclerosis Management Practice together with our research affiliate, Tisch MS Research Center of New York are currently the largest MS center in the world designed to deliver the very best of applied research and individual-based care for people with MS. We have a full-time staff of over 90 people. From nurses to administrators, neurologists to scientists, our staff is dedicated to ensuring an unparalleled experience at our Center. Our mission is to provide the best care in the world for people with multiple sclerosis.</p>
<h4 class="jobSectionHeader"><b>
Job Overview:</b></h4><p>
The International Multiple Sclerosis Management Practice (IMSMP) is seeking a warm, organized, and proactive Administrative Assistant to support our outpatient medical practice. As the first point of contact for patients, you will play a critical role in creating a welcoming and professional environment. This position includes front desk responsibilities as well as administrative coordination, with a focus on serving as a liaison between our clinical practice and patient care.</p>
<p>
The ideal candidate will have outstanding customer service skills, excellent attention to detail, and the ability to manage sensitive information with compassion and discretion.</p>
<h4 class="jobSectionHeader"><b>
Key Responsibilities:</b></h4><ul><li>
Greet and check in/outpatients at the front desk, managing a positive and professional first impression</li><li>
Answer and screen incoming calls; assist patients in person, via phone, or email with empathy and clarity</li><li>
Schedule appointments across departments and manage patient flow efficiently</li><li>
Perform administrative tasks including accurate recordkeeping and interdepartmental coordination</li><li>
Maintain confidentiality and compassion when handling sensitive medical information</li><li>
Foster cooperative and respectful relationships with physicians, nurses, and other clinical staff</li><li>
Help maintain a calm, patientcentered environment</li><li>
Perform other administrative duties as assigned</li></ul><h4 class="jobSectionHeader"><b>
Qualifications:</b></h4><ul><li>
High school diploma or GED required, associate&rsquo;s degree or higher preferred</li><li>
Prior experience in a fastpaced customer service role (healthcare setting a plus)</li><li>
Proficiency in Microsoft Office and Google Suite</li><li>
Exceptional interpersonal and communication skills</li><li>
Compassionate and patientfocused mindset</li><li>
Strong organizational skills and attention to detail</li><li>
Ability to take initiative and manage multiple tasks effectively</li><li>
Professional demeanor and strong sense of discretion</li><li>
Team player who thrives in a collaborative clinical environment</li></ul><h4 class="jobSectionHeader"><b>
Benefits:</b></h4><ul><li>
Affordable health and dental insurance with employee premiums as low as $1.00 per paycheck</li><li>
Employerfunded health reimbursement accounts for medical, dental and vision</li><li>
401(k) plan with a discretionary employer match (historically 8%)</li><li>
Company paid life insurance, shortterm and longterm disability insurance</li><li>
Generous paid time off, plus the added benefit of summer Fridays</li><li>
Additional Benefits include, Paid maternity leave, Childcare expense reimbursement program, Student loan repayment program and Housing assistance program</li></ul><p>
Please note: We are unable to sponsor employment visas for this position. Applicants must be U.S. Citizens or Green Card holders.</p>
<h4 class="jobSectionHeader"><b>
About International Multiple Sclerosis Management Practice</b></h4>
The International Multiple Sclerosis Management Practice is a patient-centered multiple sclerosis treatment hub that redefines what&rsquo;s possible in MS management. Our team of board-certified neurologists work in tandem with in-house MRI and infusion facilities, physical and occupational therapists, and social workers, as well as a cognition specialist, naturopathic medicine doctor, and registered dietician to provide a robust, personalized approach to MS management.</div><p></p>

Explore 398+ Administrative assistant in New York this March. Find roles across top companies and apply now to boost your career.

398 administrative assistant jobs In New York

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant