administrative assistant & operations coordinator, product designnew Jobs in New York

administrative assistant & operations coordinator, product designnew

administrative assistant & operations coordinatornew Jobs in New York

administrative assistant & operations coordinatornew

assistant director, external affairs Jobs in New York

assistant director, external affairs

executive administrative assistant Jobs in New York

executive administrative assistant

executive assistant

administrative assistant

Axinn Veltrop & Harkrider

<div><p>Incisive. Inclusive. Invested. We&rsquo;re Axinn.</p><p>
Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.</p><p>
Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.</p><p>
At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.</p><p><br>
Under the supervision of the Administrative Team Manager, this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.</p><p><b>
Responsibilities and Duties:</b></p><ul><li>
General administrative support services<ul><li>
Maintain calendar and contacts</li><li>
Room scheduling/reservations (individual and group meetings)</li><li>
Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>
Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>
Make travel arrangements</li><li>
Respond timely to emails requesting other assistance</li></ul></li><li>
Documentation<ul><li>
Proofread documents upon attorney request</li><li>
Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>
Create TOCs and TOAs</li><li>
Prepare legal correspondence, documents, electronic filings, etc.</li><li>
Create and maintain files</li><li>
Prepare new client/matter forms; engagement letters, etc.</li><li>
Create binders</li></ul></li><li>
Track attorney bar/court admissions/CLE information</li><li>
Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc&hellip;)</li><li>
Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>
Review and edit of monthly prebills; drafting cover letters for same</li><li>
Minor personal work for a Partner</li><li>
Provide back-up services for other admins or office personnel</li><li>
Other duties and special projects as assigned</li></ul><p><b>
Education, Experience, and Skills Required:</b></p><ul><li>
Associate&rsquo;s degree preferred</li><li>
2+ years general office experience required, prior law firm experience is preferred.</li><li>
Excellent communication skills, both verbal and written.</li><li>
General knowledge of office equipment and tools.</li><li>
Strong Microsoft Office skills &ndash; Word, Excel, PowerPoint, Outlook and various document management tools.</li><li>
Ability to build rapport with attorneys and professional staff.</li><li>
Strong organizational skills with great attention to detail.</li><li>
The ability to work independently but within a team environment.</li></ul><p><b>
Benefits</b></p><p>
At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:</p><ul><li>
Competitive starting pay and annual discretionary bonus and raise eligibility</li><li>
Generous paid time off benefits (vacation, personal days, holidays, and sick leave)</li><li>
Firm paid short and long-term disability, plus life and accident insurance</li><li>
401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)</li><li>
Comprehensive medical, dental, and vision insurance options</li><li>
Flexible spending and health savings accounts (medical plan dependent)</li><li>
Firm paid comprehensive Employee Assistance Program (EAP)</li><li>
Student loan refinancing discounts</li><li>
Fitness/Gym dues reimbursement program</li><li>
Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)</li></ul><p><b>
Position Details</b></p><p>
This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent&rsquo;s experience, with a targeted hiring range of $36.00 &ndash; $43.00 hourly. This position is currently available in our NY office location only.</p><p><b><i>
Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond</i></b></p></div>

Legal Administrative Assistant

American Express

Executive Administrative Assistant

The New York Times

<div><div><div><div><div><div><p><b>The </b><b>mission</b><b> of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It&rsquo;s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It&rsquo;s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it&rsquo;s why our business strategy centers on making journalism so good that it&rsquo;s worth paying for.</b></p>
</div>
</div></div></div></div><div><p>The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a &quot;roll up the sleeves&quot; attitude, and work in an organized, collaborative environment.</p>
<p>
You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li><p>Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts</p>
</li>
<li><p>Support large-scale event planning and activities</p>
</li>
<li><p>Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&amp;E Budget, Department Purchases</p>
</li>
<li><p>Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)</p>
</li>
<li><p>Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.</p>
</li>
<li><p>Help prepare presentations and documents for leadership teams and guide presentations in meetings</p>
</li>
<li><p>Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.</p>
</li>
</ul><p><b>Basic Qualifications:</b></p>
<ul>
<li><p>Bachelor's degree or equivalent professional experience.</p>
</li>
<li><p>2+ years of experience providing Administrative and Operational support</p>
</li>
</ul><p><b>Preferred Qualifications:</b></p>
<ul>
<li><p>2+ years of experience supporting a senior executive.</p>
</li>
<li><p>Experience with Workday</p>
</li>
<li><p>Prior experience in a tech organization</p>
</li>
</ul><p>REQ-018598</p></div><div><div><div><b>
The annual base pay range for this role is between:</b></div><div>
$75,000 - $90,000 USD</div></div></div><p></p><div><br>
<p>
The New York Times Company is committed to being the world&rsquo;s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.</p>
<p>
We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)&rsquo;s Know Your Rights Poster is available.</p>
<p>
The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.</p>
<p>
The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable &quot;Fair Chance&quot; laws.</p><br>
<p></p>
<p>
Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.</p>
<p>
If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.</p></div></div><p></p>

Administrative Assistant & Operations CoordinatorNew

<div><div><div><div><div><div><p><b>The </b><b>mission</b><b> of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It&rsquo;s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It&rsquo;s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it&rsquo;s why our business strategy centers on making journalism so good that it&rsquo;s worth paying for.</b></p>
</div>
</div></div></div></div><div><p>The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a &quot;roll up the sleeves&quot; attitude, and work in an organized, collaborative environment.</p>
<p>
You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li><p>Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts</p>
</li>
<li><p>Support large-scale event planning and activities</p>
</li>
<li><p>Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&amp;E Budget, Department Purchases</p>
</li>
<li><p>Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)</p>
</li>
<li><p>Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.</p>
</li>
<li><p>Help prepare presentations and documents for leadership teams and guide presentations in meetings</p>
</li>
<li><p>Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.</p>
</li>
</ul><p><b>Basic Qualifications:</b></p>
<ul>
<li><p>Bachelor's degree or equivalent professional experience.</p>
</li>
<li><p>2+ years of experience providing Administrative and Operational support</p>
</li>
</ul><p><b>Preferred Qualifications:</b></p>
<ul>
<li><p>2+ years of experience supporting a senior executive.</p>
</li>
<li><p>Experience with Workday</p>
</li>
<li><p>Prior experience in a tech organization</p>
</li>
</ul><p>REQ-018737</p></div><div><div><div><b>
The annual base pay range for this role is between:</b></div><div>
$70,000 - $85,000 USD</div></div></div><p></p><div><br>
<p>
The New York Times Company is committed to being the world&rsquo;s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.</p>
<p>
We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)&rsquo;s Know Your Rights Poster is available.</p>
<p>
The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.</p>
<p>
The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable &quot;Fair Chance&quot; laws.</p><br>
<p></p>
<p>
Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site. The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.</p>
<p>
If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission or your state attorney general.</p></div></div><p></p>

Administrative Assistant & Operations Coordinator, Product DesignNew

WorkGenius Group

<div>
 <strong>
  Title:
 </strong>
 Executive Assistant
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Entertainment
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 New York, NY
 <br/>
 <br/>
 <strong>
  Duration:
 </strong>
 6 months
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage a heavy calendar of primarily internal meetings, coordinating across multiple time zones and executive offices. Handle video conferencing, dial-in details, and room scheduling.
  </li>
  <li>
   Provide comprehensive administrative and office support, including setting up video calls, booking conference rooms, answering phones, taking messages, managing subscriptions, distributing mail, scanning/tracking documents, communicating department updates, and ordering supplies.
  </li>
  <li>
   Arrange and oversee complex travel logistics, including flights, hotels, ground transportation, meeting coordination, and related expense management.
  </li>
  <li>
   Plan and coordinate team and departmental events, outings, and offsites.
  </li>
  <li>
   Collaborate closely with internal departments, IT support, other administrative assistants, external partners, and global executive leadership.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   517 years of experience as a senior-level Executive Assistant supporting VP-level or higher executives within large corporate environments.
  </li>
  <li>
   Proven experience managing complex scheduling and coordinating meetings with multiple executive offices.
  </li>
  <li>
   Ability to handle highly confidential information with discretion, sound judgment, and professionalism.
  </li>
  <li>
   Strong writing skills, with the ability to draft and transcribe professional correspondence, including emails, memos, letters, and reports.
  </li>
  <li>
   High technical proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams, SharePoint), Google Workspace (Docs, Sheets, Slides), and enterprise tools such as Concur, Workday, and Airtable.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive Assistant
  </li>
  <li>
   Administrative Support
  </li>
  <li>
   Travel Logistics
  </li>
  <li>
   Event Coordination
  </li>
  <li>
   Confidential Information Management
   <br/>
   <br/>
  </li>
 </ul>
 Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.
 <br/>
 <br/>
 ref_id: be2de443-594a-4162-ace7-6db4de51a0f4
 <br/>
 <br/>
</div>


Executive Assistant

Sobel Pevzner, LLC

<p>Insurance defense firm seeking a receptionist/legal assistant for our New York City Offices. Responsibilities include answering and carefully screening phone calls; triaging messages to appropriate staff members; and assisting with basic administrative support to facilitate the workflow as needed.</p><p>Candidates must have a professional appearance, polished demeanor as well as a respect for confidentiality and discretion. Candidates should also be detailed oriented and possess a positive and upbeat attitude.</p><p><b>Job Responsibilities:</b></p><ul><li>Reception/Public Contact - Answers telephone calls, takes detailed messages, responds to inquiries and routes calls to appropriate parties.</li><li>Filing - Maintains office filing and storage systems by sorting, and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials.</li><li>Mail Distribution - Receives sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.</li><li>Administrative Support - Provides basic administrative support such as preparing letters, memorandum, correspondence and other documents.</li><li>Performs other duties as assigned.</li></ul><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $55,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Receptionist/Legal Assistant

Brach Eichler

One of New Jersey’s Top Ranked Law Firms seeks a full-time Legal Assistant to provide support to the healthcare department. Candidate will be carrying out various administrative duties. The ideal candidate will have a minimum of 5 years of experience in a law firm or healthcare organization. Candidate must possess a strong work ethic, excellent oral and written communication skills, exceptional document drafting skills, and ability to interact effectively with attorneys and clients. Qualifications and Skills Required:
<br>Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.
<br>Ability to coordinate work assignments, prepare legal correspondence and documents, transcribe digital dictation, organize and maintain files and records.
<br>Our employees enjoy a generous benefits package. Benefits provided include medical, dental, vision, life insurance, disability, flexible spending and dependent care accounts, Employee Assistance Program, 401(k) Plan and time-off benefits. A reasonable estimate of the current salary range for this position is $75,000 - $85,000. Exact compensation will be determined based on individual candidate qualifications. For more information, or to apply for employment, please send resume and salary expectations to: Kristin Wrona, Director of Human Resources - kwrona@bracheichler.com.
<br>Brach Eichler LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status, or any other legally protected basis, in accordance with applicable law. Minorities and/or women are encouraged to apply.

Legal Assistant – Healthcare (5+ years’ experience)

Explore 64+ Administrative assistant in New York this September. Find roles across top companies and apply now to boost your career.