attorney development assistant Jobs in New York

attorney development assistant

executive legal assistant Jobs in New York

executive legal assistant

private client assistant Jobs in New York

private client assistant

real estate administrative assistant Jobs in New York

real estate administrative assistant

administrative assistant

Sherman Atlas Sylvester & Stamelman

Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.The Administrative Assistant will appreciate an excellent culture and work/life balance. Responsibilities include:<ul><li>Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.</li><li>Proofread work for accuracy prior to routing or returning to attorneys/employees.</li><li>Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF'ing documents, printing, copying, faxing and other clerical duties as required.</li><li>Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators.</li><li>Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.</li><li>Remind attorneys of deadlines for filings, Federal Express packages, etc.</li><li>Maintain contact lists for client matters.</li><li>Attend will signings as a witness; Attend meetings as a notary.</li><li>Organize and maintain electronic client files (primarily digital) and keep filing up-to-date;</li><li>Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits.</li><li>Weekly inventory of supplies and office needs</li></ul>Skills, Knowledge, and Abilities:<ul><li>Administrative Assistant or Secretarial T &amp; E experience (3 years +)</li><li>Ability to function effectively; exhibit professional maturity.</li><li>Excellent organizational skills and ability to multi-task.</li><li>Ability to problem solve and arrange workload in order of importance to meet deadlines.</li><li>Ability to work effectively within a team and independently, as workflow dictates.</li><li>Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC.</li><li>Advanced Word, [Excel and Powerpoint helpful but not necessary].</li><li>Proficiency with Outlook / Net Docs a plus</li><li>Ability to learn and effectively apply new software as required.</li><li>Ability to maintain reliable attendance record and punctuality.</li><li>Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills.</li><li>Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.</li><li>Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.</li></ul>Job Type: Full timeNew York City officeMonday through Friday, 9:00 AM &ndash; 5:00 PM OrMonday through Thursday 8:30 &ndash; 5:30 PM (with benefits)Sherman Atlas Sylvester &amp; Stamelman is an equal opportunity employer and does not discriminate based on protected characteristics, such as race, creed, color, national origin, ancestry, age, sex, religion, etc.Job Types: Full TimeWork Location: In personJob Type: Full-timePay: $74,000.00 - $85,000.00 per yearWork Location: In person

Administrative Assistant

Lavian & Lavian LLP

About Us:We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.Position Overview:We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.Key Responsibilities:<ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul>Qualifications:<ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul>Location:New York, NYCompensation:Competitive salary commensurate with experience. Bonus opportunities.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Real Estate Administrative Assistant

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Executive Assistant - Americas CEO
 
 
 
 Corporate Title
 
 NCT
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 Regional Management supports the Regional Chief Executive Officer (CEO) and Regional Chief Operating Officer (COO) in managing the matrix operations in the Region with a focus on ensuring the Business divisions and infrastructure functions maintain an effective control environment. This includes ensuring that proper governance is in place and adhered to, regional input for Global processes and initiatives is considered and regional strategic plans are delivered. To that end, you will provide administrative support to the Chief Executive Officer of the Americas. You will have exposure to senior stakeholders across all Business Divisions and Infrastructure functions. You will also work with Management Board members and Supervisory Board members.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own end to end calendar and time management for the CEO; scheduling meetings and resolving conflicts; coordinating and prioritizing internal and external meetings
 </li>
 <li>
 Work with the Conference &amp; Events team to arrange and oversee key regional or client events hosted by the CEO, ensuring seamless delivery
 </li>
 <li>
 Management of staff milestone Anniversary letters from the CEO
 </li>
 <li>
 Travel booking, expense reimbursement, processing purchase orders, invoices, Donations, Memberships and Sponsorships (DMS)
 </li>
 <li>
 Approving floor access and coordination of executive suite space with concierge team
 </li>
 <li>
 Coordinate across Regional Administrative Assistants to ensure proper administrative support of visiting Management Board members and cover other visiting Management Board and Supervisory Board members as needed
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Relevant experience as an Administrative Assistant supporting senior executives
 </li>
 <li>
 Experience in organizing executive meetings and events
 </li>
 <li>
 Good understanding of Deutsche Bank&rsquo;s policies, systems and tools for booking travel, processing invoices and expenses, processing Document Management System (DMS) requests
 </li>
 <li>
 Excellent verbal and written communication skills and interpersonal abilities
 </li>
 <li>
 Proficient in Microsoft Office suite
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Highest degree of personal integrity and discretion and confidentiality in handling sensitive information
 </li>
 <li>
 Demonstrated team player with excellent organizational skills and ability to anticipate needs
 </li>
 <li>
 Ability to handle ad hoc tasks and address spontaneous issues promptly
 </li>
 <li>
 Pro-active problem solving
 </li>
 <li>
 Attention to detail
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $65,000 to $94,250. Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Executive Assistant - Americas CEO

reiwatakiya

Job DescriptionWe are looking for a detail-oriented and creative Office Assistant to support our daily administrative and marketing tasks. The ideal candidate is familiar with design platforms such as Canva and is able to create promotional posters and product descriptions that align with brand style and current trends.Key Responsibilities<ul><li>Design posters and promotional materials using Canva or similar design tools</li><li>Write clear, engaging product descriptions for store display use</li><li>Quickly understand and follow brand visual style and tone</li><li>Support marketing campaigns and content creation based on current trends and customer preferences</li></ul>Requirements<ul><li>Proficient in Canva or similar online design platforms</li><li>Strong sense of visual design and aesthetics</li><li>Ability to quickly adapt to a brand&rsquo;s style and guidelines</li><li>Good time management and ability to handle multiple tasks</li><li>Ability to work in a fast-paced, rapidly growing environment</li></ul>Retail, marketing, or content creation experience is a plus, but not required.Join us as an Office Clerk and become an integral part of our vibrant team! Bring your enthusiasm, organizational prowess, and commitment to excellence as you help us create a welcoming, efficient workplace where every task counts.Job Types: Part-time, TemporaryPay: $16.50 - $18.00 per hourExpected hours: 8 &ndash; 20 per weekBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Experience:<ul><li>Graphic design: 1 year (Preferred)</li></ul>Language:<ul><li>Mandarin (Preferred)</li></ul>Work Location: In person

Office Clerk

MJHS

Our Corporate team may not provide direct care, but we still touch people's lives in a very real and substantial way. The services we provide contribute greatly to the overall patient and member experience, supporting our reputation for excellence.
 
Provides executive administrative support for the Chief Legal Officer and legal and quality departments. Provides back up administrative support coverage as required. Supports the office's litigation management activity.
 
Associates or Bachelor’s degree preferred; paralegal certificate preferred
 
Minimum 5 years office experience in legal office.
 
MS office: Word, Excel, PowerPoint
 
Computer literate
 
Able to type a minimum of 60 wpm
 
Ability to edit and proofread documents
 
Have excellent command of English (writing verbal, grammar)
 The ability to multi-task in an office of busy professionals

Executive Legal Assistant

Scotiabank

<div>Requisition ID: 244341
Salary Range: 61,200.00 - 101,800.00
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate&rsquo;s relevant knowledge, skills, and experience. 
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. 
Executive Assistant, Equity Capital Markets - New York, NY 
Overview/Purpose:
Contributes to the overall success of Global Banking &amp; Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team&rsquo;s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. 
What You&rsquo;ll Do:<div> 
</div><ul><li>
Responsible for prioritizing workload to ensure the group&rsquo;s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.</li><li>
Comprehends and adheres to policies implemented by the Global team for their respective departments.</li><li>
Arranges and coordinates extensive travel including international travel, schedules and follows up on reservations and itineraries. Assists with procuring Travel Visas through preferred third-party service.</li><li>
Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.</li><li>
Assists with maintenance of client-related databases (using both Excel and Salesforce).</li><li>
Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc) and ensure team is assigned to attend / call-in, etc.</li><li>
Calendar management, coordinates desk heads schedules and makes appointments as requested. Coordinates meetings, including room bookings and requesting technical, audio-visual and catering support as required.</li><li>
Point of contact for staff visiting New York. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.</li><li>
Responsible for drafting and/or reviewing communications for distribution to executive level management.</li><li>
Ensures proper onboarding and offboarding of new/terminated employees, including coordination with HR, Technology and Facilities.</li><li>
Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system.</li><li>
Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors.</li><li>
Acts as an alternate resource/backup for the other Administrative Assistants/ Receptionist during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support the team and department as a whole.</li><li>
Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.</li><li>
Champions a high performance environment and contributes to an inclusive work environment.</li></ul> 
What You&rsquo;ll Bring:<ul><li>
Minimum High School Diploma (Grade 12) level high school completion</li><li>
Minimum 7 years in a related administrative role requiring significant multi-tasking &ndash; preferably in Financial Services Industry</li><li>
Experience supporting executive level management preferred</li><li>
Strong technical skills and knowledge of MS Office 2010(e.g. Word, Excel and PowerPoint)</li><li>
Excellent coordination, organizational, time-management and work prioritization skills</li><li>
Attention to detail, resourceful, and diligence in follow-up</li><li>
Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization.</li><li>
Flexibility, high tolerance for change and an ability to learn quickly</li><li>
Ability to handle sensitive materials under the pressure of last minute deadlines</li><li>
Desire to be proactive and create a positive experience for others</li></ul> 
Interested?
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That&rsquo;s why we work to grow and diversify talent and engage employees in a performance-oriented culture. 
What's in it for you?
Scotiabank wants you to be able to bring your best self to work &ndash; and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.
Location(s): United States : New York : New York City || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : Texas : Austin || United States : Texas : Dallas || United States : Texas : Houston
Scotiabank is a leading bank in the Americas. Guided by our purpose: &quot;for every future&quot;, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. 
 
Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.</div>

Executive Assistant, Equity Capital Markets

AmTrust Financial

<div>Overview:
<div>
The receptionist/office manager is responsible for providing administrative and clerical services in order to ensure effective and efficient operations of the office. The ability to work in a fast paced environment with strong attention to detail is essential for this position.</div><div> 
</div>Responsibilities:
<ul><li>Phone coverage (screen and route calls)</li><li>
Greet visitors and guests</li><li>
Maintain conference room calendar and help manage seating charts for the office</li><li>
Maintain the reception desk, closet and hallways &ndash; tidy and stocked</li><li>
Receive, sort and distribute USPS Mail/FedEx/UPS/Courier deliveries</li><li>
Assist with ground transportation for guests, when necessary</li><li>
Ad hoc research and clerical projects, word processing/data entry</li><li>
Assist in ordering supplies for the office</li><li>
Assist in inventory of and ordering of supplies for the office</li><li>
Overtime coverage for once monthly office dinners until 9:00 p.m.</li><li>
Reconciliation of office credit card statements</li></ul>
Qualifications:
<div>
Requirements:</div><ul><li>
1+ years in a receptionist or administrative role required</li><li>
High level of professional conduct</li><li>
Ability to interact with and assist all levels of employees and visitors</li><li>
Ability to work in a confidential nature</li><li>
Microsoft Office Suite Skills, including Excel proficiency</li><li>
General analytical, organizational, and coordination skills</li><li>
Business Professional dress attire</li></ul><div></div><div> 
Preferences:</div><ul><li>
Bachelor&rsquo;s Degree, preferred</li></ul><div></div><div> 
The expected salary range for this role is $70,000.00-$85,000.00.</div><div></div><div> 
Please note that the salary information shown above is a general guideline only. Salaries are based upon a wide range of factors considered in making the compensation decision, including, but not limited to, candidate skills, experience, education and training, the scope and responsibilities of the role, as well as market and business considerations.</div><div></div><div> 
#LI-GH1</div><div>
#LI-ONSITE</div><div>
#AmTrust</div>
What We Offer:
<div>
AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical &amp; Dental Plans, Life Insurance, including eligible spouses &amp; children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.</div><div></div><div> 
AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.</div><div></div><div> 
AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.</div></div>

Receptionist/Office Manager

Explore 80+ Administrative assistant in New York this December. Find roles across top companies and apply now to boost your career.