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administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant

CREO

<div>
 
 
 Role based in New York, NY (Preferred), or Eastern U.S. (Remote)
 
 
 
 
 
 
 CREO is a NYC-headquartered not-for-profit with a mission to mobilize and catalyze high-impact capital to drive the necessary transition to a low-carbon, sustainable, and prosperous future for all.
 
 
 To achieve our mission, CREO works with a large ecosystem of global stakeholders, including Members (family offices, family foundations, and family-owned enterprises) and Affiliates (other investors), and provides knowledge and confidence-building through shared insights, research, and programming that focuses on the question of
 
 how
 
 to invest in the decarbonization transition.
 
 
 
 
 
 CREO seeks a highly experienced, organized, proactive, detail-oriented, and mission-aligned Senior Executive Assistant to support the Chief Executive Officer. This is a fast-paced, high-trust role focused on ensuring the CEO operates efficiently and effectively across a dynamic global organization.
 
 
 
 
 
 The Senior Executive Assistant will serve as the primary coordinator for the CEO&rsquo;s scheduling, travel, logistics, communications, and day-to-day administrative operations. The role requires exceptional organizational skills and attention to detail, sound judgment, professionalism, discretion, and the ability to anticipate needs and solve problems independently. The Executive Assistant will work closely with the CEO and senior leaders across the organization to support effective coordination and execution.
 
 
 
 
 
 This position reports directly to the CEO and works closely with internal and external stakeholders across all teams and geographies.
 
 
 
 
 
 
 Primary Objectives
 
 
 
 
 
 
 
 1. Executive Support &amp; Calendar Management
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s complex calendar across multiple time zones, including scheduling internal and external meetings, prioritizing requests, and ensuring efficient use of time
 </li>
 <li>
 Coordinate meeting logistics, confirmations, agendas, materials, and follow-up items
 </li>
 <li>
 Ensure the CEO is appropriately prepared and briefed for meetings, events, and engagements
 </li>
 <li>
 Anticipate scheduling conflicts, competing priorities, and operational needs before they arise
 </li>
 <li>
 Serve as a primary point of contact for scheduling and coordination involving the CEO
 </li>
 </ul>
 
 
 
 
 
 2. Travel, Logistics &amp; Administrative Coordination
 
 
 <ul>
 <li>
 Oversee all CEO travel logistics, including flights, accommodations, itineraries, visas (where applicable), transportation, and supporting documentation
 </li>
 <li>
 Manage expense reporting, invoice processing, reimbursements, and other administrative workflows on behalf of the CEO
 </li>
 <li>
 Coordinate logistics and preparation for conferences, convenings, board meetings, and external engagements
 </li>
 <li>
 Provide on-the-ground support during CREO Global Meetings, including preparation and follow-up coordination
 </li>
 <li>
 Maintain organized systems for documents, meeting materials, and executive records
 </li>
 </ul>
 
 
 
 
 
 3. Communications &amp; Coordination
 
 
 <ul>
 <li>
 Draft and edit correspondence, presentations, briefing documents, and other materials on behalf of the CEO
 </li>
 <li>
 Coordinate internal communications and follow-ups related to leadership meetings and organizational priorities
 </li>
 <li>
 Help facilitate smooth communication and coordination between the CEO and internal stakeholders
 </li>
 <li>
 Support preparation for board meetings and executive leadership discussions
 </li>
 <li>
 Maintain professionalism, confidentiality, and discretion in all communications and interactions
 </li>
 </ul>
 
 
 
 
 
 4. Operational &amp; Office of the CEO Support
 
 
 <ul>
 <li>
 Assist in tracking key action items and follow-ups connected to the CEO and Office of the CEO
 </li>
 <li>
 Coordinate with internal teams to ensure timely execution of requests and deliverables
 </li>
 <li>
 Support special projects and operational initiatives as needed
 </li>
 <li>
 Help create structure, organization, and continuity across the CEO&rsquo;s day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Desired Qualifications
 
 
 <ul>
 <li>
 At least 8 years of experience in executive support roles
 </li>
 <li>
 Demonstrated experience supporting C-suite executives or senior leaders in a high-performance environment
 </li>
 <li>
 Excellent written and verbal communication skills, including experience drafting executive communications and presentations
 </li>
 <li>
 Experience managing complex scheduling and traveling coordination across multiple time zones
 </li>
 <li>
 High emotional intelligence and ability to manage relationships with professionalism, confidentiality, and discretion
 </li>
 <li>
 Familiarity with platforms such as Outlook, Slack, Expensify, and Salesforce
 </li>
 <li>
 Experience working in a multi-time-zone, distributed team setting
 </li>
 <li>
 Interest in sustainability or mission-driven organizations is preferred
 </li>
 <li>
 Fluency in English required
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 This role will be paid a base salary between
 
 $85,000 and $95,000
 
 in the NYC market, commensurate with experience. Additionally, this role is eligible for performance bonuses of up to 5% of base salary.
 
 
 
 
 
 CREO relies on ADP as our employer of record. Medical, dental, and vision insurance plans are available through ADP for team members plus their spouse, children, or whole family; CREO contributes a monthly flat fee toward premiums. CREO also provides Basic Life and AD&amp;D coverage at no expense to team members, equal to 1x Annual Base Earnings.
 
 
 CREO offers a generous time-off package, including PTO and sick leave, week-long org-wide breaks in August and December, observance of federal holidays, and a Summer Friday program.
 
 
 
 
 
 After six months of service, team members are eligible to participate in the company 401(k) plan, and CREO matches up to 4% on a payroll-by-payroll basis. Team members also have access to 12 weeks of paid family leave for qualifying life events after six months of service
 
 
 
 
 
 To apply, please send your resume and a note expressing your interest
 
 
 to hiring@creosyndicate.org.
 
 
 
 
 
 
 
 Authorization to work in the United States is required
 
 
 
 .
 
 
 
 
 
 
 
 More about CREO
 
 
 
 
 
 
 All team members are partners in further engaging, supporting, and activating CREO&rsquo;s growing membership across two Global Hubs &ndash; the Americas and EMEA &ndash; and 30+ countries to advance CREO&rsquo;s goal of catalyzing $1T of capital by 2029.
 
 
 
 
 
 
 CREO is not, and does not provide services as an investment advisor, investment analyst, broker, dealer, market-maker, investment banker, or underwriter.
 
 
 
 
 
 
 
 CREO strives to be a diverse, equitable, and inclusive workplace. As an Equal Opportunity Employer, we are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs and job requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
 
 
</div>

Senior Executive Assistant

JPMorganChase

<div>
 
 Job Description
 
 
 
 Bring your proven track record supporting a senior leader in a fast-paced environment. If you thrive on building trusted partnerships and maximizing efficiency for executive-level leaders, we'd like to hear from you, please follow the link to apply and join our team.
 
 
 As a Senior Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives' time to plan and lead large events, Town Halls, maintain critical follow ups and will draft simple communications. You will leverage exceptional communication and organizational skills partnering with colleagues to maximize client meeting schedules, visit preparation and client follow up. You will also be working closely with key stakeholders to plan market visits, large scale meetings and presentations.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders
 </li>
 <li>
 Arrange and maintain complex travel plans and itineraries for domestic travel as well as complex international travel
 </li>
 <li>
 Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc
 </li>
 <li>
 Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
 </li>
 <li>
 Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
 </li>
 <li>
 Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
 </li>
 <li>
 Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
 </li>
 <li>
 Maintain confidential data, enforce internal controls, and comply with policies and procedures
 </li>
 <li>
 Support client and other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
 </li>
 <li>
 Process T&amp;E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 A minimum of 5 years of experience supporting executive level leadership
 </li>
 <li>
 Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
 </li>
 <li>
 Domestic and International travel planning skills and knowledge
 </li>
 <li>
 Effective interpersonal skills and excellent communication - confident, organized, and clear
 </li>
 <li>
 Fluency in planning complex market visits
 </li>
 <li>
 Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teams and learns new technologies quickly
 </li>
 <li>
 Willing to work outside business hours as business needs require
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization
 </li>
 <li>
 Strong interpersonal, presentation and communication skills
 </li>
 <li>
 Collaborates effectively with colleagues and team members, assisting with projects and tasks as needed
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 preferred experience as a partner to senior level revenue producers in a sales and financial services environment
 </li>
 <li>
 Note: this role requires five days in the office (Mon-Fri) during normal business hours and will not support Hybrid options.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Senior Executive Assistant - Kinexys

GEICO

<div>
 
 Why Join GEICO?
 
 
 
 At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.
 
 
 Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide.
 
 
 Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
 
 
 
 About The Role
 
 
 
 The Marketing team at GEICO needs to move fast, stay organized, and show up well in every room. Making that possible is a real competitive advantage and a must-do. That's where this role comes in.
 
 
 This Executive Assistant will be the operational backbone for the CMO. You'll manage the calendar, the logistics, the details, and the moments that matter &mdash; from a high-stakes executive offsite to a last-minute travel change to making sure a leader walks into a meeting with everything they need. You'll also bring a hospitality mindset to everything you touch: anticipating needs before they're expressed, handling the personal and professional with equal grace, and making the office feel like a place people want to be.
 
 
 If you are a highly-organized go-getter who wants to learn how a major marketing organization operates from the inside &mdash; and you're the kind of person who gets energy from making other people's work lives run beautifully &mdash; this is a great place to build a career.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive and Calendar Support
 
 
 
 <ul>
 <li>
 Own the calendar for the CMO, proactively managing conflicts, protecting priorities, and staying one step ahead.
 </li>
 <li>
 Working with the Chief of Staff, support distribution of briefing materials and coordinate logistics for meetings, team calls, and leadership sessions.
 
 
 </li>
 </ul>
 
 Travel, Logistics, and Expense Management
 
 
 
 <ul>
 <li>
 Book and manage complex domestic and international travel &mdash; flights, hotels, ground transportation, and itineraries &mdash; with precision and contingency thinking.
 </li>
 <li>
 Maintain travel tracking and handle changes, cancellations, and last-minute pivots without missing a beat.
 </li>
 <li>
 Prepare and submit expense reports accurately and on time.
 
 
 </li>
 </ul>
 
 Event Planning and Hospitality
 
 
 
 <ul>
 <li>
 Support planning and execution of team events, offsites, leadership dinners, and internal gatherings &mdash; handling venue sourcing, catering, AV, run-of-show, and on-site coordination.
 </li>
 <li>
 Bring a hospitality mindset to every event and interaction: anticipate what's needed, sweat the details, and create experiences that feel effortless to the people in the room.
 </li>
 <li>
 Work with the Chief of Staff and Marketing Operations team to support external-facing moments &mdash; agency meetings, partner visits, executive presentations &mdash; ensuring the environment and logistics reflect well on the team.
 
 
 </li>
 </ul>
 
 YOU MAY BE A GOOD FIT IF YOU
 
 
 
 <ul>
 <li>
 Are looking to grow and develop your skills &mdash; with opportunities to engage with senior leaders, gain exposure to key decision-making, and build capabilities quickly
 </li>
 <li>
 Take genuine pride in the details. You notice what's missing before anyone asks, and you find real satisfaction in making something run perfectly.
 </li>
 <li>
 Have a hospitality instinct &mdash; you think about the experience other people are having and make it better without being asked.
 </li>
 <li>
 Are calm when things change quickly. Last-minute pivots don't rattle you; they're just problems to solve.
 </li>
 <li>
 Are discreet by nature. You handle sensitive information &mdash; personal and professional &mdash; with maturity and discretion.
 </li>
 <li>
 Communicate clearly and confidently, in writing and in person, across all levels of an organization.
 </li>
 <li>
 Want to be inside a marketing transformation at an iconic American brand, not just adjacent to it.
 </li>
 <li>
 Handle sensitive personal and professional information with complete discretion and sound judgment/
 
 
 </li>
 </ul>
 
 Ideal Experience
 
 
 
 <ul>
 <li>
 3+ years of experience supporting high-volume senior leaders in an executive assistant, office coordinator, hospitality, events, or similar role.
 </li>
 <li>
 Event planning or hospitality experience &mdash; formal or informal. You've planned something that had moving parts and made it look easy.
 </li>
 <li>
 Strong Microsoft Office skills &mdash; Word, PowerPoint, Excel, Outlook. Comfortable building a clean deck or a tracking spreadsheet from scratch.
 </li>
 <li>
 Comfort with AI tools &mdash; familiarity with Claude, Microsoft Copilot, or similar AI assistants to help draft communications, summarize information, and move faster on everyday tasks.
 </li>
 <li>
 Exceptional organizational skills and the ability to manage multiple competing priorities without dropping anything.
 </li>
 <li>
 High emotional intelligence and discretion &mdash; you read rooms well and can be trusted with confidential information.
 </li>
 <li>
 Clear, polished written communication &mdash; you write emails and documents that reflect well on the people you support.
 </li>
 <li>
 Bachelor's degree preferred but not required. Relevant experience and demonstrated capability matter more.
 
 
 </li>
 </ul>
 
 STRONG CANDIDATES MAY ALSO HAVE
 
 
 
 <ul>
 <li>
 Experience supporting a fast-paced executive in a corporate or agency environment.
 </li>
 <li>
 Experience working in marketing organizations, either directly or as a partner.
 </li>
 <li>
 Familiarity with SharePoint, Workday, Claude, Microsoft Co-Pilot, and similar enterprise tools.
 </li>
 <li>
 A background in project management or client services that has sharpened your instinct for anticipating needs.
 </li>
 <li>
 An interest in marketing, media, or brand &mdash; curiosity about the industry you're supporting goes a long way.
 
 
 </li>
 </ul>
 
 Location:
 
 New York City, NY. This is a hybrid role with a 3-day in-office requirement.
 
 
 
 Reports to:
 
 Chief of Staff to the Chief Marketing Officer
 
 
 
 Annual Salary
 
 
 
 $32.05 - $50.36
 
 
 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations.
 
 
 At this time, GEICO will not sponsor a new applicant for employment authorization for this position.
 
 
 
 The GEICO Pledge
 
 
 
 
 Great Company:
 
 Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
 
 
 
 Great Careers:
 
 Personalized development programs, mentorship, and certification assistance.
 
 
 
 Great Culture:
 
 Inclusive and collaborative culture rooted in shared success.
 
 
 
 Great Rewards:
 
 Competitive pay, benefits, and flexibility to support your well-being and future.
 
 
 The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 
 
 GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.
</div>

Senior Executive Assistant to CMO

AdaptHealth

<div>Description:

Position Summary:
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.
Essential Functions and Job Responsibilities:
Executive Support<ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul>
Office Operations Management<ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul>
Collaboration &amp; Communication<ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul>
Meeting &amp; Event Coordination<ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul>
Travel &amp; Expense Management<ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul>
Project Support<ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul>
Competency, Skills and Abilities:<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:

Education and Experience Requirements:<ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul>
Physical Demands and Work Environment:<ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

SoundCloud

<div>
 SoundCloud empowers artists, tastemakers and fans to connect and share through music. Founded in 2007, SoundCloud is a creator-first platform helping artists build and grow their careers by providing them with the most advanced tools, services, and resources. With over 4x the music catalog of every other major streaming platform, spanning 40+ million artists across 190+ countries, SoundCloud is where emerging artists find their sound, hidden gems are discovered, and music culture is shaped in real time.
 
 
 SoundCloud is looking for an Executive Business Partner &amp; Assistant to serve as a trusted partner and dedicated supporter to our
 
 COO &amp; CTO
 
 out of our New York office. This is a high-impact, high-visibility role at the center of our company's operations, requiring a close, collaborative partnership with the CEO's Chief of Staff to drive business priorities forward.
 
 
 The right person for this role is a proactive problem solver who thrives in ambiguity, thinks on their feet, and brings operational excellence to everything they do. You anticipate needs before they arise, earn trust at every level, and handle the most sensitive information with absolute discretion (at all times). In this role, you'll handle complex travel scheduling, high-volume meeting requests across multiple time zones, coordinate preparation materials, and ensure the smooth execution of both internal and external meetings. This includes developing agendas, capturing notes, tracking action items, and managing follow-up communications with stakeholders. You will also own the end-to-end logistics of quarterly board meetings, managing board member communications, materials preparation, and on-site coordination. While you will directly and exclusively support the CEO, you will be responsible for operationalizing their vision across the organization, working in lockstep with the Chief of Staff as well as the rest of the global EA team.
 
 
 
 This is a hybrid role in our New York office.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as the primary gatekeeper and administrative partner to the COO &amp; CTO: managing calendars, protecting focus, and ensuring their time is spent where it matters most
 </li>
 <li>
 Handle highly sensitive and confidential information with unwavering discretion at all times
 </li>
 <li>
 Manage complex, high-volume scheduling across multiple time zones and coordinate all travel arrangements
 </li>
 <li>
 Hold a high bar for quality across every touchpoint, catching small errors before they become big problems and ensuring every deliverable, meeting, and interaction reflects a polished, professional standard
 </li>
 <li>
 Execute flawlessly across events and meetings of all sizes, from intimate executive dinners to large-scale offsites and board sessions
 </li>
 <li>
 Communicate with precision and adaptability, instinctively tailoring tone and message to the audience, whether drafting a note to a senator, a response to a customer, or a brief for an executive
 </li>
 <li>
 Own end-to-end logistics for quarterly board meetings, including board member coordination, materials preparation, agenda management, and on-site execution
 </li>
 <li>
 Prepare the COO &amp; CTO for meetings by developing agendas, capturing and distributing notes, and tracking action items through to completion
 </li>
 <li>
 Partner with the Chief of Staff on strategic projects and cross-functional initiatives to ensure alignment on the COO &amp; CTO's top priorities
 </li>
 <li>
 Serve as a culture carrier, building community, setting the tone, and reinforcing what makes SoundCloud a great place to work
 </li>
 <li>
 Identify operational gaps and build or sharpen processes to address them
 
 
 </li>
 </ul>
 
 Experience And Background
 
 
 
 <ul>
 <li>
 8+ years supporting C-Suite executives (experience working in tandem with a Chief of Staff is a plus)
 </li>
 <li>
 A natural problem solver who is energized by ambiguity and able to make sharp judgment calls in real time
 </li>
 <li>
 Demonstrated ability to anticipate needs, streamline processes, and execute with precision under pressure
 </li>
 <li>
 Proven track record managing board logistics and board member relationships
 </li>
 <li>
 Exceptional EQ, communication skills, and executive presence
 </li>
 <li>
 Impeccable discretion with highly sensitive and confidential information (non-negotiable)
 </li>
 <li>
 Strong business and financial acumen
 </li>
 <li>
 Excellent written and verbal communication skills across all levels of an organization
 </li>
 <li>
 Highly proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Gemini)
 </li>
 <li>
 Experience coordinating domestic and international travel
 </li>
 <li>
 Familiarity with expense management tools and processes
 </li>
 <li>
 Based in New York City; in-office in alignment with the CEO's schedule
 
 
 </li>
 </ul>
 
 The salary range for this role is $110,000 - $125,000 annually. The final salary offered will be determined based on relative experience, skills, internal equity, and location. We also offer a generous total rewards program - read more about additional benefits and perks below!
 
 
 
 
 About Us
 
 
 
 <ul>
 <li>
 We are a multinational company with offices in the US (New York and Los Angeles), Germany (Berlin), and the UK (London)
 </li>
 <li>
 We provide a flexible work culture that offers the opportunity to collaborate and connect in person at our offices as well as accommodating work from home
 </li>
 <li>
 We are deeply committed to ensuring diversity, equity and inclusion at all levels of our organization and fostering a community where everyone&rsquo;s voice, perspective and experience is respected and heard
 </li>
 <li>
 We believe a strong team is made by investing in employees through mentorship, workshops and enrichment opportunities
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Comprehensive health benefits including medical, dental, and vision plans, as well as mental health resources
 </li>
 <li>
 Robust 401k program
 </li>
 <li>
 Employee Equity Plan
 </li>
 <li>
 Generous professional development allowance
 </li>
 <li>
 Interested in a gym membership, photography course or book? We have a Creativity and Wellness benefit!
 </li>
 <li>
 Flexible vacation and public holiday policy where you can take up to 35 days of PTO annually
 </li>
 <li>
 16 paid weeks for all parents (birthing and non-birthing), regardless of gender, to welcome newborns, adopted and foster children
 </li>
 <li>
 Various snacks, goodies, and 2 free lunches weekly when at the office
 
 
 </li>
 </ul>
 
 Diversity, Equity and Inclusion at SoundCloud
 
 
 
 
 SoundCloud is for everyone. Diversity and open expression are fundamental to our organization; they help us lead what&rsquo;s next in music by understanding and empowering our creators and fans, no matter their identity. We acknowledge the challenges in the music industry, and strive to influence an inclusive culture where everyone can contribute respectfully and thrive, especially the historically marginalized communities that many of our creators, fans and SoundClouders identify with. We are dedicated to creating an inclusive environment at SoundCloud for everyone, regardless of gender identity, sexual orientation, race, ethnicity, migration background, national origin, age, disability status, or care-giver status.
 
 
 
 
 At SoundCloud you can find your community or elevate your allyship by joining a Diversity Resource Group. Diversity Resource Groups are employee-organized groups focused on supporting and promoting the interests of a particular underrepresented community in order to build a more inclusive culture at SoundCloud. Anyone can join, whether you share the identity or strive to be an ally.
 
</div>

Senior Executive Assistant to the COO/CTO

<div>JOB DESCRIPTION 
 
 
We are seeking a highly organized, proactive Executive Administrator to provide dedicated support across two senior leaders, the Head of Sports &amp; Entertainment Marketing and Head of Talent Partnerships &amp; Culture. This role sits at the intersection of high-visibility partnerships, internal and external stakeholder management, and fast-moving initiatives.
As a Senior Executive Administrative Assistant in the Sports &amp; Entertainment and Talent Partnerships &amp; Culture team, you will play a critical role in enabling senior leadership by organizing priorities, protecting executive time, and ensuring smooth day-to-day execution. The ideal candidate is a master coordinator who thrives in a dynamic environment, anticipates needs, and drives seamless follow-through across teams, external partners, and event management, while partnering closely with the team's shared Business Manager on scheduling, meeting preparation, and team collaboration needs.
Job responsibilities<ul><li>
Balance the support across two executives and own complex, dynamic calendars and scheduling across time zones; prioritize with sound judgment and safeguard executive focus time.</li><li>
Coordinate domestic and international travel booking and logistics; manage changes with agility.
</li><li>Handle expense reports, invoices, and procurement workflows with accuracy and compliance.</li><li>
Serve as a first point of contact and liaison for internal leaders, cross-functional partners, and external stakeholders.</li><li>
Plan and support team meetings, offsites, partner meetings, and workshops including scheduling logistics and material preparation ie Briefings, memos, and decks.</li><li>
Maintain up-to-date distribution lists, org charts, onboarding kits, and contact directories for key partners and vendors.</li><li>
Support budget tracking, POs, and contract routing in partnership with Finance, Legal, and Procurement.</li><li>
Coordinate headcount and staffing logistics (interviews, onboarding, access requests) in partnership with HR.</li><li>
Assist with partner outreach, talent scheduling, briefing documents and cross-functional coordination.</li><li>
Coordinate vendor onboarding and SOWs; track milestones and escalate risks early.</li><li>
Draft, proofread, and deliver professional correspondence and internal communications (including newsletters, announcements, team highlights, and recognition content) while maintaining organized file systems, knowledge repositories, and shared drives using an intuitive, brand-aligned taxonomy to ensure accuracy and consistency.</li></ul>
Required qualifications, capabilities, and skills<ul><li>
10+ years of experience supporting senior executives or teams in fast-paced environments;
</li><li>Exceptional calendar, travel, and logistics management across multiple time zones.</li><li>
Strong project coordination skills with an ability to prioritize, multi-task, and meet deadlines with minimal oversight.</li><li>
Polished written and verbal communication; discretion and professionalism in handling sensitive information.</li><li>
High proficiency with productivity and collaboration tools (e.g., Microsoft Outlook, Excel, PowerPoint, Teams; or Google Workspace, project-management tools such as Asana, Smartsheet, or Monday.com).</li><li>
Comfortable interfacing with executives, talent/agents, partners, and vendors; client-service mindset.</li><li>
Detail-obsessed with a bias toward action, accountability, and continuous improvement.</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience in marketing, partnerships, entertainment, sports, or talent operations a plus.
</li><li>Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
 
 
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM
 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We're proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Executive Assistant, Sports & Entertainment and Talent Partnerships & Culture

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Manhattan, NY (4 days onsite, 1 day remote)
 
 
 
 Compensation:
 
 Up to $150,000 base + bonus
 
 
 
 Overview
 
 
 
 Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
 </li>
 <li>
 Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
 </li>
 <li>
 Prepare and reconcile expense reports in a timely and accurate manner
 </li>
 <li>
 Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
 </li>
 <li>
 Draft correspondence, presentations, and other administrative documents
 </li>
 <li>
 Assist with investor meetings, board materials, and high-level presentations as needed
 </li>
 <li>
 Manage ad hoc projects and ensure seamless day-to-day operations
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
 </li>
 <li>
 Strong experience managing complex calendars, travel logistics, and expenses
 </li>
 <li>
 High level of professionalism with exceptional communication skills
 </li>
 <li>
 Proven ability to prioritize and multitask in a high-pressure environment
 </li>
 <li>
 Strong attention to detail and ability to handle confidential information with discretion
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience supporting multiple executives or a team of senior leaders
 </li>
 <li>
 Exposure to investor relations, board support, or deal-related coordination
 </li>
 <li>
 Proactive, anticipatory mindset with strong problem-solving skills
 </li>
 <li>
 Team-oriented with a collaborative approach
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

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