administrative assistant Jobs in New York

administrative assistant

administrative assistant to senior executive - asset management 110k-120k plus bonus - 2+ years' experience. college graduate required. Jobs in New York

administrative assistant to senior executive - asset management 110k-120k plus bonus - 2+ years' experience. college graduate required.

executive & social media assistant Jobs in New York

executive & social media assistant

executive admin assistant Jobs in New York

executive admin assistant

executive assistant

senior executive assistant

Kay Search Group

<div>
 
 
 Position:
 
 
 
 Senior Executive Assistant (Global Consulting Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $105K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 Summary for Senior Executive Assistant
 
 
 
 We&rsquo;re seeking a Senior EA to support leaders within a global consulting and financial advisory environment. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 Key Responsibilities for Senior Executive Assistant
 
 
 <ul>
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 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
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 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
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 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
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 Coordinate internal and client meetings, firm events, and business-development materials.
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 Draft, proofread, and format correspondence and documents with precision.
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 Mentor junior administrative staff and help lead training and development sessions.
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 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 Requirements for Senior Executive Assistant
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
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 Excellent communication skills, professionalism, and sound judgment.
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 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
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 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
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 Exceptional organizational skills and a detail-oriented, proactive approach.
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 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
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 Paralegal experience is a plus; high school diploma or equivalent required.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant (Global Consulting Firm)

Solomon Page

<div>
 A Global Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Senior Executive Assistant to support one of its top C-level executives. This is a 1:1 support role and they are looking for the &ldquo;cream of the crop!&rdquo; The person in the role now has been with the company for 7 years and is leaving to attend grad school full-time. Candidates must have a minimum of 7-10+ years of applicable senior/C-level and/or Global Head executive administrative experience, ideally within financial services or at a global, well-known/recognizable firm or company, and a Bachelor&rsquo;s degree is required (no jumpy resumes!). The ideal candidate should be extremely polished and professional, intellectually curious, intuitive, detail-oriented, resourceful, trustworthy, and a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment. They should also possess excellent interpersonal and communication skills (both verbal and written) and be able to interact with all executive levels. This is a world-renowned company looking for the best of the best!
 
 
 <ul>
 <li>
 Salary depends on experience (160-200k++ base), plus discretionary bonus eligibility (up to 250k++) all-in comp package). AMAZING/comprehensive benefits (medical/dental/vision0, free breakfast/lunch/snacks/drinks, in-office gym, transportation contribution, and much more.
 </li>
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 Hours are 7:30/8:00am-5:30/6:00pm, with flexibility as needed. 5 days in office.
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
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 Regularly exercise discretion and judgement in important matters, including planning events and scheduling meetings and appointments for Executive.
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 Manage and maintain a busy and ever-changing calendar for Executive.
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 Possess the authority to carry out major assignments impacting business operations.
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 Drive projects with limited supervision from Executive.
 </li>
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 Create project status reports and presentations.
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 Compile and disseminate project documentation and reports as required.
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 Organize and arrange both onsite and offsite meetings and handle other event planning duties.
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 Responsible for office management duties, including purchasing and maintaining supply inventory, handling guest registration, facilitating maintenance requests, and liaising with building management.
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 Coordinate domestic/international travel arrangements and detailed itineraries via internal travel department.
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 Answer phones and retrieve voicemails daily.
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 Manage, organize, and maintain accurate files.
 </li>
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 Act as liaison between Executive and business colleagues.
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 Oversee logistics of office moves, partnering with Facilities team.
 </li>
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 Provide personal support as needed, including handling requests pertaining to real estate, liaising with household employees, processing insurance requests (employee, home, car), booking personal travel, etc.
 </li>
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 Serve as trusted thought partner and gatekeeper to Executive.
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 Enable the Executive&rsquo;s office to function efficiently through effective communication, operational oversight, and alignment with broader organizational goals.
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 Streamline communication processes through the execution of corporate communications on behalf of the Executive with a complete understanding of tone, approach, and messaging.
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 Oversee the planning and execution of the Surveyor annual Town Hall, quarterly social events, and annual holiday party.
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 Partner with company&rsquo;s philanthropy team to organize regional in-office charity events.
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 Manage a dynamic and inclusive business newsletter and in-office collaboration events.
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 Serve as a culture carrier, consistently building a culture of inclusion and high-performance that resonates throughout the workplace and team.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable senior/C-level and/or Global Head executive administrative support experience, ideally within financial services or at a global, well-known/recognizable firm or company.
 </li>
 <li>
 Project management experience a plus.
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 <li>
 Bachelor&rsquo;s degree required.
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 Excellent interpersonal and communication skills (grammar, written, and oral).
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 Proven record of successful problem solving.
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 Excellent critical thinking and analytical skills.
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 Superior organizations skills and record-keeping, and strong attention to detail.
 </li>
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 Requires some flexibility with work schedule.
 </li>
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 Adaptable and flexible to changes, with the ability to work in a fast-paced environment.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to C-Level Executive

Gainor Staffing

<div>
 
 Our client, a prominent financial services firm, is seeking an experienced
 
 Executive Assistant.
 
 The position is
 
 fully on site in Midtown Manhattan.
 
 
 
 
 
 
 
 Job Details
 
 
 <ul>
 <li>
 Manage the busy calendars of multiple executives and keep them informed regarding all commitments and responsibilities
 </li>
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 Prepare meeting materials and generate reports
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 Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
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 Arrange travel and logistics
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 Screen incoming phone calls, route appropriately, and take messages
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 Prepare and submit detailed expense reports
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 Handle sensitive information with utmost discretion and confidentiality
 </li>
 <li>
 
 Salary Range: $100-115k annually, based on experience
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 
 4+ years&rsquo; Executive Assistant experience at a financial services firm
 
 </li>
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 Tech savvy, with strong Microsoft Office skills
 </li>
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 Highly focused, with extremely professional demeanor
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 Dedicated to detail, with excellent writing, communication, and organizational skills
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 Proven ability to maintain utmost confidentiality regarding sensitive information
 </li>
 </ul>
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
Amazon Ads is seeking a self-driven, highly organized, customer-obsessed Executive Assistant to support the VP of Global Ad Sales. This high impact, high visibility role requires outstanding planning and communication skills. In addition to being an important partner to the Ad Sales leadership team, this role leads a global team of EAs and serves as an essential info resource and point-of-contact for Amazon Ads industry events and C-level customer engagements.
 
 
The right candidate will understand leader and team priorities, demonstrate the ability to proactively anticipate needs, and drive improvements that build capacity for the leadership team. A high degree of diplomacy, integrity, and discretion in handling confidential information is essential, as is the ability to turn on a dime, thrive in ambiguous situations, and deliver high-quality results without knowing the whole picture. The right candidate will juggle competing priorities with excellent judgment, flexibility, and a positive team and service-oriented attitude. Impeccable attention to detail is required. Clear written and verbal communication is a must, as is a comprehensive understanding of the organization, leadership team structure, and business partner/stakeholder roles 
 
As the lead EA of the Ad Sales organization, this role partners with the leadership team and their EAs to foster a process-driven, efficient, and inclusive environment. The ideal candidate must work successfully in a team environment, building effective relationships with peers, stakeholders, and partners inside and outside the group while maintaining a comprehensive knowledge of business objectives to support team goals and a thorough grasp of organizational procedures and best practices that drive operational efficiency. 
 
This role requires five (5) days a week in office. Candidates should expect to travel 2-4 times per year. 
 
 
 
Key job responsibilities 
<ul><li>Complex calendar management and coordination for high-level internal and external meetings
</li><li>Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting</li><li>Manage team space planning and onsite morale/team building activities
</li><li>Partner closely with the leadership team, key business partners, and Sales team EAs to provide holistic support to the organization, including annual rhythm-of-the-business planning, and oversight of EA allocation, hiring, and onboarding best practices</li><li>Track and help drive completion of key deliverables and follow up on action items
</li><li>Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, clients, advertising industry professionals</li></ul></div><h2 class="jobSectionHeader"> 
BASIC QUALIFICATIONS</h2><ul><li>8+ years of executive assistant experience</li><li>Experience with domestic or international travel coordination</li><li>Experience with C-level executive calendar management</li><li>Experience with Microsoft Office products and applications</li><li>Experience effectively managing a substantial and time-sensitive workload</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Experience managing teams</li><li>Experience working in a matrixed organization</li><li>10+ years of senior level leadership support experience</li><li>Experience with end-to-end project management</li><li>Experience working with large global teams</li></ul> 
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company&rsquo;s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
 
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $88,800/year in our lowest geographic market up to $176,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.</div>

Sr. Executive Assistant, Global Ad Sales

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
How will you make an impact in this role?
The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient &amp; well controlled way.
The team is responsible for the management of the Credit and Fraud Risks associated with American Express&rsquo; non-card products.
The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position.
Key Responsibilities:
<ul><li>Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
</li><li>Calendar management, including scheduling meetings with various colleagues internally and externally
</li><li>Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&amp;E policy and budget
</li><li>Assisting with timekeeping and payroll duties
</li><li>Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
</li><li>Handling organization charts and team rosters
</li><li>Booking and coordinating travel arrangements including air and hotel bookings
</li><li>Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
</li><li>Processing of requisitions and other invoices, ordering supplies and handling ticket requests
</li><li>Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
</li><li>Assist with team events and travel budget management
</li></ul>Minimum Qualifications:
<ul><li>3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
</li><li>Strong compass for using discretion and maintaining confidentiality
</li><li>Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
</li><li>Strong attention to detail with emphasis on accuracy, quality and timeliness
</li><li>Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
</li><li>Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
</li><li>Strong verbal and written communication skills (via phone, email, and in-person)
</li><li>Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems &ndash; Outlook, Ariba, Concur, Payroll and myHR
</li>Thorough knowledge of AXP policies and office procedures 
<li>
</li></ul>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Executive Admin Assistant

Eolis International Group

Job OverviewSmall, high-profile executive search and career coaching firm specializing in senior-level legal talent seeks experienced legal recruiter or assistant with strong sales orientation, who likes to talk on the phone and has a persuasive sales personality, to work side-by-side with highly successful legal recruiting senior executive. Opportunity for hourly income, plus monthly bonuses for success in attracting qualified candidates and facilitating meetings with this accomplished professional.College degree plus prior proven sales capabilities in a service business required. Experience in the legal field, real estate, or other service businesses where talking on the phone to people you don't know, as well as people you do know, comes naturally to you. Experience in legal recruiting and/or legal services preferred to ensure you can quickly &quot;talk the talk&quot; and &quot;walk the walk.&quot;This position requires working well with people, and proof of that ability with recent stable employment references.Our clients include large and mid-cap companies and AmLaw 200 firms and Boards of Directors, as well as Chief Legal Officers and Senior-Level Law Firm Partners. Join this active office that rewards effective teamwork, initiative, and results, with compensation of $50,000 per year plus generous bonuses for results-driven professional assistance! Please take pride in our commitment to the Three E Principle -- excellence, efficiency, and effectiveness -- and our small office team environment.Job Type: Full-timePay: From $50,000.00 per yearSchedule: Monday to FridayWorkLocation: In personJob Type: Full-timeWork Location: In personJob Type: Full-timePay: From $50,000.00 per yearWork Location: In person

Legal Recruiter

<div>
 
 
 Position
 
 : Legal Executive Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid WFH)
 
 
 
 Company:
 
 Globally Recognized AM 100 Law Firm
 
 
 
 Comp Package:
 
 Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
 
 
 
 
 
 
 Summary:
 
 
 
 A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
 
 
 This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
 
 
 
 
 
 
 Responsibilities for Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Develop project strategies to ensure efficient completion of tasks
 </li>
 <li>
 Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
 </li>
 <li>
 Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
 </li>
 <li>
 Coordinate with other Firm offices, both domestic and international
 </li>
 <li>
 Assist with Department initiatives and special projects
 </li>
 <li>
 Assist with preparing materials for presentations and conferences
 </li>
 <li>
 Enter attorneys' time records and submit attorneys' expense reports
 </li>
 <li>
 Assist with calendaring and scheduling requests
 </li>
 <li>
 Organize and facilitate conference and video calls
 </li>
 <li>
 Prepare engagement letters and new matter memos for new clients and matters
 </li>
 <li>
 Assist with new-business conflicts process
 </li>
 <li>
 Assist in promoting business development, entering business activities and coordinating with Marketing department
 </li>
 </ul>
 
 
 
 
 
 Requirements for
 
 
 Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Bachelor's Degree preferred
 </li>
 <li>
 5+ years of related administrative experience in a law or professional services firm
 </li>
 <li>
 Understanding or experience working with travel visa and immigration forms a plus
 </li>
 <li>
 Proficiency with Microsoft Excel, Word, and PowerPoint
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing
 </li>
 <li>
 Ability to work independently
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 </ul>
 
 
</div>

Legal Executive Assistant (Global Law Firm)

Explore 401+ Senior executive assistant in New York this December. Find roles across top companies and apply now to boost your career.