executive assistant

administrative assistant Jobs in New York

administrative assistant

administrative assistant - 157960 Jobs in New York

administrative assistant - 157960

assistant management executive Jobs in New York

assistant management executive

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant

Atrium

<div>
 <strong>
  About Atrium
  <br/>
  <br/>
 </strong>
 <strong>
  What you do matters
 </strong>
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 <br/>
 <br/>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a highly regarded law firm in New York City seeking a professional and detail-oriented
 <strong>
  Executive Assistant
 </strong>
 to provide top-level support to senior partners. The firm is known for its fast-paced, high-performance environment and is looking for an Executive Assistant who can manage complex administrative needs with precision, discretion, and confidence.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $40/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant will serve as a right-hand partner to attorneys and senior leadership, overseeing scheduling, communication, and documentation. This individual must be highly organized, polished, and comfortable handling sensitive and confidential information. The role requires someone with strong experience, ideally in legal, corporate, or professional services.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Executive Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars, meeting schedules, and travel arrangements for attorneys and leadership.
  </li>
  <li>
   Draft, edit, and proofread legal correspondence, presentations, and documents.
  </li>
  <li>
   Handle confidential information with absolute discretion.
  </li>
  <li>
   Prioritize and respond to incoming calls, emails, and requests.
  </li>
  <li>
   Coordinate with clients, court personnel, and internal staff.
  </li>
  <li>
   Prepare meeting materials, agendas, and reports.
  </li>
  <li>
   Support senior partners with special projects and case-related tasks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Executive Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 - 5 years of proven Executive Assistant experience.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to manage multiple deadlines in a fast-paced environment.
  </li>
  <li>
   Professional demeanor with the ability to interface with clients and senior executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Executive Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior experience supporting attorneys or executives in a law firm or legal environment.
  </li>
  <li>
   Familiarity with legal terminology and documentation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 157961
</div>


Executive Assistant - 157961

Dream

<div><div><div>Originally<b> </b><b>founded in 1991</b><b> </b>as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our <b>commitment</b> to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across <b>seven schools</b>&mdash;growing our <b>organization&rsquo;s impact</b> and leveling the playing field for all children. To learn more, visit <b>wearedream.org</b><b>.</b></div><div></div><div><br>
This is an exciting role for a driven and highly organized <b>Administrative Assistant</b> to the co-CEOs to join our warm and collaborative Executive Office team. Reporting to the Senior Executive Assistant, the Administrative Assistant will have the opportunity to work closely with senior leaders and gain invaluable insight into the day-to-day operations of a growing, nationally recognized youth development organization.</div></div>
<div><div><h3 class="jobSectionHeader"><b>Responsibilities</b></h3><ul><li><ul><li>
Provide daily administrative and operational support to DREAM&rsquo;s co-Chief Executive Officers (co-CEOs) and Senior Executive Assistant, including booking travel, ordering materials etc;</li><li>
Directly manage complex calendars including scheduling meetings, coordinating availability, and sending confirmations and reminders;</li><li>
Coordinate recurring internal meetings and cross-team scheduling needs, including Management Team and Chief Team meetings;</li><li>
Provide logistical support for meetings and events including reserving space, coordinating refreshments, preparing materials, and ensuring technology set-up;</li><li>
Support travel logistics such as booking accommodations and transportation;</li><li>
Assist in processing expense reports, invoices, and reimbursements;</li><li>
Assist in drafting, editing, and formatting internal communications and presentation materials;</li><li>
Maintain accurate contact lists and track meeting action items;</li><li>
Handle occasional personal scheduling and administrative tasks for the co-CEOs;</li><li>
Support a variety of day-to-day office operations and assist with special projects as needed.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3><ul><li><ul><li>Bachelor&rsquo;s degree or equivalent professional experience required;</li><li>
1 year of relevant administrative or scheduling experience preferred;</li><li>
Experience in nonprofit or education environments a plus;</li><li>
Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.);</li><li>
Excellent organizational skills and attention to detail;</li><li>
Strong written and verbal communication skills;</li><li>
Ability to maintain discretion and confidentiality in all tasks;</li><li>
Proactive, self-motivated, and solutions-oriented with a strong sense of follow-through;</li><li>
Committed to DREAM&rsquo;s mission, values, and the belief that all students can succeed.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Working Expectations</b></h3><ul><li><ul><li>
The Administrative Assistant is part of the Executive Office Team which typically works 5 days a week in person.</li><li>
Occasional evening and weekend work may be required, for example to support major events like our annual Gala.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Benefits and Paid Time Off</b></h3><ul><li><ul><li>
We offer comprehensive benefits including:</li><li>
Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;</li><li>
The ability to select between a variety of medical plans according to what best suits the employee&rsquo;s needs;</li><li>
Dental and vision plans;</li><li>
Disability benefits;</li><li>
Life insurance;</li><li>
Up to 12 weeks fully paid of Parental Leave;</li><li>
Flexible spending account options;</li><li>
Pre-tax commuter benefits (parking and transit);</li><li>
Fitness and entertainment discounts;</li><li>
A variety of support through our employee assistance program (EAP);</li><li>
403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;</li><li>
Referral, performance, and tenure milestones bonuses;</li><li>
Discounted school meals through our in-house Scratch Food Program;</li><li>
Tuition reimbursement support (All FT Roles);</li><li>
Access to a professional development fund (NEST Roles);</li><li>
All full-time Network Support Team employees are eligible for approximately 48 days off throughout the year including holidays, sick days, personal days and summer Fridays.</li><li>
Benefits are subject to change.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Compensation</b></h3><ul><li><ul><li>
DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $65,000 to $75,000 per year. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role, our salary ranges are not capped.</li></ul></li></ul></div></div>
<div><div><b>Our Commitment to Diversity, Equity, and Inclusion</b></div><div></div><div><br>
At DREAM, diversity, equity, and inclusion are a matter of mission.</div><div></div><div><br>
From our schools to our playing fields, DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation matters&mdash;it enriches our team culture, enhances our ability to innovate, and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body, while working to ensure that our practices are equitable, welcoming, and productive. We are dedicated to creating a world where youth, especially youth of color, have permission to dream&mdash;along with the tools and opportunities to make their dreams reality.</div><div></div><div><b><br>
Come dream with us</b><b>.</b></div><div></div><div><b><br>
DREAM Maxims</b></div><div></div><div><br>
All Kids Can. This Kid Can.</div><div>
DREAM is Family.</div><div>
Fun is a Serious Value.</div><div>
Teamwork Makes the DREAM Work.</div><div>
Fail. Persist. Exceed.</div><div>
DREAM Big.</div><div></div><div><b><br>
Applying to DREAM</b></div><div></div><div><br>
We know applying for a new job can be a daunting process. In addition, studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process, do not hesitate to ask your recruiter; we are here to help!</div><div></div><div><br>
DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact your recruiter.</div></div></div>

Administrative Assistant

Motion Recruitment

<div>
 <p>
  <strong>
   <u>
    Overview:
   </u>
  </strong>
 </p>
 <p>
  Grow your career as an
  <strong>
   Executive Administrative Assistant
  </strong>
  with an innovative global bank in
  <strong>
   New York, NY
  </strong>
  . Contract role with strong possibility of extension. Will require working a hybrid schedule
  <strong>
   <u>
    4 days onsite per week
   </u>
  </strong>
  .
 </p>
 <p>
 </p>
 <p>
  Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Contract Duration:
  <strong>
   <u>
    4 Months
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Summary:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's/University degree.
  </li>
  <li>
   3+ years of administrative experience working with C-suite Executives.
  </li>
  <li>
   Previous office administration experience within a large and complex financial services or similar organization.
  </li>
  <li>
   Highly proficient in Microsoft Office, especially Excel &amp; PowerPoint (+ Word, Outlook, Teams).
  </li>
  <li>
   Experience with PowerPoint deck preparation.
  </li>
  <li>
   Very good time management &amp; prioritization, ability to self-manage.
  </li>
  <li>
   Follow up skills with strong attention to detail and ability to multitask and prioritize.
  </li>
  <li>
   Experience assisting with expense reporting.
  </li>
  <li>
   Positive attitude and strong work ethic.
  </li>
  <li>
   Excellent organizational skills and ability to work proactively without close supervision.
  </li>
  <li>
   Consistently demonstrates clear and concise written and verbal communication skills.
  </li>
  <li>
   Demonstrated ability to quickly gain command of new systems.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   What You Will Be Doing
  </strong>
 </p>
 <ul>
  <li>
   Will provide support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
  </li>
  <li>
   Directly supports a Managing Director and generally supports an entire department.
  </li>
  <li>
   Manages day-to-day calendar(s) of senior management.
  </li>
  <li>
   Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.
  </li>
  <li>
   May prepare and review materials and correspondence for meetings.
  </li>
  <li>
   Assist with creation/modification of presentations, spreadsheets, and other various documents.
  </li>
  <li>
   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
  </li>
  <li>
   Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
  </li>
  <li>
   Orders supplies and process invoices through Procure to Pay system.
  </li>
  <li>
   Process and follow-up on Virtual Requests.
  </li>
  <li>
   Assists in ad-hoc reports special projects as needed.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Administrative Assistant

Uber

<div>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 Executive Assistant Business Partners (EABPs) in Finance partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
 <br/>
 <br/>
 Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
 <br/>
 <br/>
 Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
 <br/>
 <br/>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  </li>
  <li>
   Help ensure leaders are properly prepared and on time for all meetings.
  </li>
  <li>
   Assist with the scheduling of multiple stakeholder meetings
  </li>
  <li>
   Contribute to leadership meetings by taking notes and tracking action items
  </li>
  <li>
   Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
  </li>
  <li>
   Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  </li>
  <li>
   Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  </li>
  <li>
   Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  </li>
  <li>
   Follow up and provide reminders on project deadlines, AIs, and deliverables
  </li>
  <li>
   Assist with ensuring the timely review and submission of expenses
  </li>
  <li>
   May assist with facility/space planning logistics
  </li>
  <li>
   May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
  </li>
  <li>
   May work on other tasks and projects as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 6+ years of administrative experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 8+ years of administrative experience preferred
  </li>
  <li>
   Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  </li>
  <li>
   Google calendar
  </li>
  <li>
   Tech company experience
  </li>
  <li>
   Experience supporting multiple leaders
  </li>
  <li>
   Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  </li>
  <li>
   Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
  </li>
  <li>
   Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
  </li>
  <li>
   Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  </li>
  <li>
   Strong organizational skills with a strong attention to detail
  </li>
  <li>
   Experience coordinating projects
  </li>
  <li>
   Experience with budget management
  </li>
  <li>
   Ability to work with confidential information
  </li>
  <li>
   Experience working in a complex, matrixed and global environment
  </li>
  <li>
   Bachelor's degree or equivalent practical experience
   <br/>
   <br/>
  </li>
 </ul>
 For New York, NY-based roles: The base hourly rate range for this role is USD$50.97 per hour - USD$56.73 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award &amp; other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.
</div>


Executive Assistant Business Partner II

TCG (The Chernin Group)

<div>
 Founded by Peter Chernin, Jesse Jacobs, and Mike Kerns, The Chernin Group (TCG) is a preeminent growth equity firm investing in sports, media, and passion-driven businesses. With a focus on majority and significant minority investments in growing businesses, the TCG team has a track record of working with world-class consumer brands in sports, digital media, commerce, marketplaces, gaming, consumer finance, consumer blockchain and health and wellness brands and platforms. The TCG portfolio includes Cars &amp; Bids, Epic Gardening, Surfline, Bigger Pockets, Night Media, Lovevery, Exploding Kittens, Oura, Classic Football Shirts, Unrivaled Sports, Sofar Sounds and more. For more information, visit tcg.co.
 <br/>
 <br/>
 <ul>
  <li>
   Serve as a trusted resource for a C-suite level executive, managing a variety of administrative functions.
  </li>
  <li>
   Schedule and organize internal and external meetings, conference/video calls, and appointments for multiple executives; create agendas, arrange catering, and prepare and distribute meeting materials; prioritize and maintain complex calendars with little or no input from the executive.
  </li>
  <li>
   Manage complex and time-sensitive travel arrangements, often with minimal notice, and adapt for any last-minute conflicts.
  </li>
  <li>
   Oversee ongoing executive expenses, ensuring timely and accurate expense reports in line with company policies.
  </li>
  <li>
   Liaise with internal and external partners of executive, greeting and hosting them during in-person meetings.
  </li>
  <li>
   Create presentation-quality decks and communications at the direction of senior executives, including ad hoc research as needed.
  </li>
  <li>
   Maintain the highest standards of professionalism and discretion, especially in handling sensitive or confidential information.
  </li>
  <li>
   Exhibit a strong understanding of administrative responsibilities, operating proactively and with minimal direction.
  </li>
  <li>
   Collaborate effectively with the broader Executive Support team and assist with additional ad hoc projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Candidate Background &amp; Attributes
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   5+ years of experience supporting senior-level executives.
  </li>
  <li>
   Exceptional attention to detail, organization, and execution.
  </li>
  <li>
   Strong time management and multitasking abilities, with an ability to prioritize tasks and adjust quickly to changing needs.
  </li>
  <li>
   Positive, helpful, and collaborative disposition; capable of maintaining productive relationships with all teammates.
  </li>
  <li>
   Proactive self-starter with the ability to work independently and anticipate the needs of executives.
  </li>
  <li>
   Discretion and confidentiality are essential when managing sensitive information and materials.
  </li>
  <li>
   Strong verbal and written communication skills with excellent telephone and email etiquette.
  </li>
  <li>
   High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the aptitude and interest to learn new software and systems, as needed.
  </li>
  <li>
   Ability to stand, bend, kneel, lift (up to 30 pounds, as necessary), and sit for extended periods of time.
  </li>
  <li>
   Bachelor's degree is preferred, but not required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  The Pay Range For This Role Is
  <br/>
  <br/>
 </strong>
 85,000 - 110,000 USD per year(New York)
</div>


Executive Assistant

Lowenstein Sandler

<div><p><b>Who We Are</b>:<br>
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.</p><p><b>
What You Will Do</b>:<br>
This position will sit in our New York office and currently offers a hybrid work opportunity. The Executive Assistant's role is to provide full and diversified administrative support of a responsible nature to the Managing Partner, assigned firm personnel, including assigned Partners, Associates in section and practice group, and other key management personnel (i.e., supervisor(s)), utilizing broad and comprehensive experience, skills and knowledge in organizational policies, procedures, and practices.</p><p>
The Executive Assistant performs the most complex administrative and billing activities which may be highly confidential and sensitive. This role is responsible for the billing cycle for the Managing Partner, including prebill review and edits; generate and send final bills; and comply with firm and client requirements and deadlines.</p><p>
This role also serves as a facilitator who may coordinate deadlines, analyze information, follow up on or request information from others to communicate supervisors' instructions or to satisfy ongoing needs of supervisor(s), assist with project coordination and completion, and assist and relieve attorneys and other legal personnel of administrative and clerical work by performing essential duties and responsibilities which include the following:</p><div><b>
Essential Job Requirements</b>:</div><div><ul><li>
General administrative duties, including but not limited to, entering attorneys&rsquo; time; preparing and submitting attorney expense reports; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks.</li><li>
Manage attorneys' calendars.</li><li>
Responsible for assigned Partners&rsquo; billing, from prebill generation to sending and collection of invoices.</li><li>
With attorneys' permission, manage attorneys' emails (review/delegate/file).</li><li>
Assist in projects and project management for attorneys and/or supervisor(s).</li><li>
Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations.</li><li>
Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.</li><li>
Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.</li><li>
Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li><li>
Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team.</li><li>
Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role.</li><li>
Proactively anticipate attorney needs and ensure follow-through to deliver a high level of satisfaction and support.</li><li>
Draft complex correspondence and documents and anticipate attorneys' need for same.</li><li>
Marketing-related responsibilities (which may include coordination and distribution of collateral materials for client seminars; coordinating/ assisting with marketing projects between supervisor(s), clients and the Marketing Department and event planning).</li><li>
Encourage others to accept change and use it to derive organizational and personal benefit.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li></ul></div><div><b>
Skills, Knowledge, and Abilities</b>:</div><div><ul><li>
A minimum of 8 years Senior Legal Secretary experience within a law firm.</li><li>
Demonstrate excellent organizational skills and strong attention to detail.</li><li>
Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.</li><li>
Demonstrate judgment in scheduling of attorneys' time.</li><li>
Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.</li><li>
Demonstrate ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.</li><li>
Balance multiple priorities by considering risk, importance, urgency, organizational dynamics and other related factors.</li><li>
Work independently on complex assignments, but able to work in a team environment as well.</li><li>
Expert Time, Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.</li><li>
Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft 365, Outlook 2010, Excel, Intapp Open, Chrome River, PowerPoint, docketing software, and client relationship management software.</li><li>
Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.).</li><li>
Skilled in organizing and formatting complex, professional documents and correspondence.</li></ul></div><div><b>
Office Location</b>: New York, NY<br>
<b>Schedule</b>: Full-time, Monday &ndash; Friday, 10:00 AM &ndash; 6:00 PM<br>
<b>Amount of Travel Required</b>: 0</div><p>
The expected salary range for candidates meeting the requirements of this position is $70,000 to $90,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.</p><p><b>
Disclaimers</b>:<br>
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.</p><p>
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.</p><p>
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.</p></div>

Nasdaq

<div>
 <strong>
  Excited to grow your career?
  <br/>
  <br/>
 </strong>
 We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!
 <br/>
 <br/>
 <em>
  Our people make all the difference in our success.
  <br/>
  <br/>
 </em>
 Nasdaq (Nasdaq:NDAQ) is a leading global provider of trading, clearing, exchange technology, listing, information and public company services. Through its diverse portfolio of solutions, Nasdaq enables customers to plan, optimize and execute their business vision with confidence, using proven technologies that provide transparency and insight for navigating today's global capital markets. As the creator of the world's first electronic stock market, its technology powers more than 100 marketplaces in 50 countries, and 1 in 10 of the world's securities transactions. Nasdaq is home to approximately 4,000 total listings with a market value of approximately $15 trillion. To learn more, visit: http://www.nasdaq.com
 <br/>
 <br/>
 <strong>
  The Team
  <br/>
  <br/>
 </strong>
 Provide Executive Assistance support to two Executives within the Global Listings Team.
 <br/>
 <br/>
 <strong>
  Business Unit
  <br/>
  <br/>
 </strong>
 Nasdaq&rsquo;s Capital Access Platforms division serving more than 10,000 corporate clients and 5,000 clients within the investment management ecosystem, Nasdaq occupies a strategic position at the intersection of corporate entities and investment managers. This division is designed to guide clients through the complexities of the modern financial landscape, leveraging the combined expertise of its listings, advisory, data, index, and analytics teams.
 <br/>
 <br/>
 <strong>
  Your Role And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Identify, enhance and follow specific processes and procedures to maximize the efficiencies of the business. Ensure the correct functioning of facilities, office and / or business support services. Provide administrative support to SVPs and their teams as requested.
  </li>
  <li>
   Provide primary administrative support for two senior executives and backup for other executive administrative assistants as needed.
  </li>
  <li>
   Maintain executive, customer and employee confidence and protects operations by keeping information confidential.
  </li>
  <li>
   Read, research, and route correspondence for executives and prepare draft letters/e-mails and correspondence.
  </li>
  <li>
   Maintain hectic appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
  </li>
  <li>
   Welcome guests and customers by greeting them, in person or on the telephone.
  </li>
  <li>
   Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You will need the following skills and experience
 </strong>
 :
 <br/>
 <br/>
 <ul>
  <li>
   Education Required: Bachelor&rsquo;s degree
  </li>
  <li>
   Experience Required: At least 2 years&rsquo; experience providing support to Business Head(s) within a global organization
  </li>
  <li>
   Exceptional communication, project management, and organizational skills
  </li>
  <li>
   Efficient in business software and business systems processes and approvals
  </li>
  <li>
   Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
  </li>
  <li>
   Thrives in a fast-paced environment and has excellent problem-solving skills
  </li>
  <li>
   Strong communication skills
   <br/>
   <br/>
  </li>
 </ul>
 This position is located in
 <strong>
  New York,
 </strong>
 and offers the opportunity for a hybrid work environment (
 <strong>
  at least 4 days a week in office
 </strong>
 ), providing flexibility and accessibility for qualified candidates.
 <br/>
 <br/>
 <strong>
  And it would be great if you have experience with:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent MS Outlook skills, including complex diary management
  </li>
  <li>
   Conversational Mandarin would be a bonus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Come as You Are
  <br/>
  <br/>
 </strong>
 <strong>
  Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.
  <br/>
  <br/>
 </strong>
 <strong>
  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
  <br/>
  <br/>
 </strong>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 We&rsquo;re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq&rsquo;s overall success.
 <br/>
 <br/>
 The base pay range for this role is $55,000 - $75,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.
 <br/>
 <br/>
 Nasdaq&rsquo;s programs and rewards are intended to allow our employees to:
 <br/>
 <br/>
 <ul>
  <li>
   Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
  </li>
  <li>
   Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
  </li>
  <li>
   Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
  </li>
  <li>
   Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
  </li>
  <li>
   Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  For more information, visit
 </strong>
 Nasdaq Benefits &amp; Rewards Career page
 <strong>
  .
 </strong>
</div>


Executive Assistant - Nasdaq Listings

Explore 334+ Senior executive assistant in New York this October. Find roles across top companies and apply now to boost your career.

334 senior executive assistant jobs IN New York

Executive Assistant - 157961

Administrative Assistant

Executive Administrative Assistant

Executive Assistant Business Partner II

Executive Assistant

Executive Assistant

Executive Assistant - Nasdaq Listings