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senior executive assistant

Expedia Group

<div>
 Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.
 
 
 
 Why Join Us?
 
 
 
 To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.
 
 
 We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We&rsquo;re building a more open world. Join us.
 
 
 
 Senior Executive Assistant
 
 
 
 
 Introduction to Team
 
 
 
 At Expedia Group, we believe travel opens doors to new opportunities. As a Senior Executive Assistant, you&rsquo;ll play a vital role in supporting 2&ndash;3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization.
 
 
 
 Make an Impact
 
 
 
 We have an opening for a top talent Senior Executive Assistant (EA) who is high performing, approachable, communicative and collaborative. You&rsquo;ll primarily support two senior leaders, ideally at the SVP/VP level, with the potential to support a third executive as needed. Beyond day-to-day executive support, you'll play an integral role in strengthening the broader EA team through knowledge sharing, partnership, and cross-functional collaboration. You&rsquo;ll thrive in our fast-paced and ever-evolving environment if you bring a proactive mindset, strong communication skills, and a solutions-focused approach.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Strategically manage complex calendars across global time zones, ensuring efficient scheduling that reflects business priorities and minimizes conflicts
 </li>
 <li>
 Coordinate meetings end-to-end, including securing appropriate rooms, AV/technical setup, and catering if needed. Clearly outline logistics, objectives and agendas in invites to set expectations for attendees
 </li>
 <li>
 Support meeting preparation by proactively communicating with stakeholders to establish clear workback timelines and ensure everyone is aligned
 </li>
 <li>
 Coordinate domestic and international travel, including registration for conferences, all meetings and transport/logistics for your leader while traveling
 </li>
 <li>
 Drive time management for your Executives by ensuring a focus on strategic business initiatives
 </li>
 <li>
 Plan logistics for your leader&rsquo;s team on-sites and provide in-person support and execution during sessions
 </li>
 <li>
 Partner with other EAs across the organization to ensure seamless support and consistently strive to showcase your value and help to improve skillsets across the EA team. As this is a Senior role you will be expected to present yourself as a leader in all EA forums. This includes leaning in and contributing to our bi-weekly EA sync
 </li>
 <li>
 Tackle special projects, support leadership team priorities, and maintain confidentiality
 </li>
 <li>
 Arrange team morale and/or global division-wide events
 </li>
 <li>
 Represent the EA team by being positive, dependable, trustworthy and professional at all times
 
 
 </li>
 </ul>
 
 Experience And Qualifications
 
 
 
 <ul>
 <li>
 8+ years of experience supporting senior-level executives
 </li>
 <li>
 Exceptional written and verbal communication skills, with a professional and approachable tone
 </li>
 <li>
 Advanced proficiency in Microsoft Outlook is essential; familiarity with Word, PowerPoint, Excel, and OneNote is highly valued
 </li>
 <li>
 Comfortable navigating collaboration platforms like Slack and Zoom; experience with both is preferred
 </li>
 <li>
 High attention to detail with the ability to anticipate needs, adapt quickly, and manage shifting priorities
 </li>
 <li>
 High level of patience and professionalism, especially in fast‑paced or ambiguous situations
 </li>
 <li>
 Strong proficiency with core productivity tools and products used across the organization
 </li>
 <li>
 Ability to build simple Slack workflows to streamline processes and improve team efficiency
 </li>
 <li>
 Demonstrated ability to handle highly sensitive information with absolute confidentiality
 </li>
 <li>
 Experience working collaboratively across a team of Executive Assistants
 </li>
 <li>
 Brings a steady, composed presence in high-pressure situations, demonstrating sound judgement and discretion
 </li>
 <li>
 Ability to balance day-to-day execution with a strategic, big-picture perspective
 </li>
 <li>
 A responsive, solutions-oriented approach, adept at acting quickly and thoughtfully to deliver results
 </li>
 <li>
 Naturally curious, proactive, and eager to learn and adopt new tools or methods
 </li>
 <li>
 College degree or equivalent professional experience preferred
 
 
 </li>
 </ul>
 Please note that this role is only available in New York City, and in alignment with our flexible work model which requires employees to be in-office at least three days a week and specifically for this role to include high priority meetings. We are unable to offer relocation assistance for this role.
 
 
 The total cash range for this position in New York is $89,500.00 to $125,000.00. Employees in this role have the potential to increase their pay up to $143,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role.
 
 
 Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual&rsquo;s knowledge, skills, and experience. Pay ranges may be modified in the future.
 
 
 Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee&rsquo;s passion for travel, we offer a wellness &amp; travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits.
 
 
 
 Accommodation requests
 
 
 
 If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.
 
 
 We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.
 
 
 Expedia Group's family of brands includes: Brand Expedia&reg;, Hotels.com&reg;, Expedia&reg; Partner Solutions, Vrbo&reg;, trivago&reg;, Orbitz&reg;, Travelocity&reg;, Hotwire&reg;, Wotif&reg;, ebookers&reg;, CheapTickets&reg;, Expedia Group&trade; Media Solutions, Expedia Local Expert&reg;, CarRentals.com&trade;, and Expedia Cruises&trade;. &copy; 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50
 
 
 Employment opportunities and job offers at Expedia Group will always come from Expedia Group&rsquo;s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you&rsquo;re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.
 
 
 Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
</div>

Senior Executive Assistant

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 
 
 
 🧠 You will...
 
 
 
 <ul>
 <li>
 Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
 </li>
 <li>
 Provide lighter support to our VP of Learning and Curriculum in the areas listed above
 </li>
 <li>
 Contribute to the health and evolution of the Executive Operations team
 
 
 </li>
 </ul>
 
 ✅ You have...
 
 
 
 <ul>
 <li>
 10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
 </li>
 <li>
 A track record of utmost judgment and anticipating and solving problems proactively
 </li>
 <li>
 Outstanding attention to detail, especially with calendars, travel, events, and written communication
 </li>
 <li>
 Tech-savviness and are experimenting frequently with AI and automation with increasing success
 </li>
 <li>
 Ability to build trust and get things done together with a variety of personalities and roles
 </li>
 <li>
 Resilience to navigate constant change, both on calendars and in the organization
 </li>
 <li>
 Experience planning multiple complex events in a leadership role
 </li>
 <li>
 Experience supporting teams across multiple global time zones and frequent travel
 </li>
 <li>
 Ability to work in the office M-Th
 </li>
 <li>
 Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
 </li>
 <li>
 Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
 
 
 </li>
 </ul>
 
 ⭐ Exceptional candidates will have...
 
 
 
 <ul>
 <li>
 Experience supporting product, technology, and/or engineering executives
 </li>
 <li>
 Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
 </li>
 <li>
 Experience managing others or leading administrative programs
 
 
 </li>
 </ul>
 
 We post a multi-level salary range for all of our roles.
 
 
 
 
 This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 
 
 The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
 
 
 
 
 Salary Range
 
 
 
 $130,900&mdash;$177,100 USD
 
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 
 
 Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we&rsquo;ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in
 
 @duolingo.com
 
 or
 
 @recruiting.duolingo.com
 
 . Stay alert and double-check these details before sharing any information.
 
 
 Sign up for job alerts here.
</div>

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral part of Compliance, Conduct &amp; Operational Risk (CCOR) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Administrative Assistant within the Compliance, Conduct &amp; Operational Risk (CCOR) team, you will be a highly organized, proactive, and compassionate to provide comprehensive support to the functions leaders, including a Managing Director with a visual disability. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to anticipate the needs of the executive. This role requires a high level of discretion, professionalism, a positive attitude, and adaptability to ensure seamless daily operations and to enhance productivity. In addition to managing busy calendars, you will work with a variety of stakeholders to support various activities and manage priorities.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for multiple MDs, including managing calendars, scheduling meetings, and coordinating travel arrangements with consideration for accessibility needs.
 </li>
 <li>
 Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring information is accessible and prioritized appropriately.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other documents, ensuring they are formatted for accessibility and readability.
 </li>
 <li>
 Escort executive to internal and external meetings. Coordinate with internal or external stakeholders to ensure meeting materials are accessible and assist with any technology or tools required for Participation in meetings, events, or conferences.
 </li>
 <li>
 Assist in the planning and execution of meetings, town halls, and offsites, ensuring timelines are met and resources are allocated efficiently.
 </li>
 <li>
 Maintain the highest level of confidentiality and discretion in handling sensitive information.
 </li>
 <li>
 Process invoices and Travel &amp; Expense claims for MDs and team members while strictly adhering to firm policies and given timelines; understand for relevant policies and procedures.
 </li>
 <li>
 Act as a liaison between the executive and internal/external stakeholders, fostering positive relationships and ensuring clear communication.
 </li>
 <li>
 Anticipate potential challenges and proactively address them, providing solutions that accommodate the executive's needs.
 </li>
 <li>
 Assist with staff onboarding and off-boarding, including equipment requests and setup, system and building access and seating arrangements.
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 At least 5 years of administrative experience as an Executive Assistant or similar role
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Effective interpersonal and communication skills
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 High level of professionalism and discretion
 </li>
 <li>
 Ability to manage competing priorities and work independently.
 </li>
 <li>
 Detail oriented and quality focused
 </li>
 <li>
 proficiency in Microsoft Office Suite, Zoom, Access Request tools, Event Management tools)
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above.
 </li>
 <li>
 Understanding of accessibility needs, experience working with individuals with disabilities, or familiarity with technology accessibility features.
 </li>
 <li>
 College degree is a plus.
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we&rsquo;re setting our businesses, clients, customers and employees up for success.
</div>

Senior Executive Administrative Assistant

<div>
 
 
 About the Company
 
 
 
 
 
 
 We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the COO in various executive, operational, administrative, and personal tasks.
 </li>
 <li>
 Work closely with senior leadership and cross-functional teams.
 </li>
 <li>
 Anticipate needs and solve problems proactively.
 </li>
 <li>
 Manage complexity and maintain discretion in all matters.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Calendar management, including professional and personal scheduling
 </li>
 <li>
 Travel arrangements, both domestic and international
 </li>
 <li>
 Expense submission in coordination with HR and Finance
 </li>
 <li>
 Communication management, responding on behalf of the COO
 </li>
 <li>
 Coordination of vendor relations and office operation
 </li>
 </ul>
 
 
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 
 
 We are committed to diversity and inclusivity in our hiring practices.
 
 
 
</div>

Executive Assistant

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Barclays

<div><div>Date live: 04/13/2026
 Business Area: Risk
 Area of Expertise: Business Support &amp; Administration
 Contract: Permanent
 Reference Code: JR-0000102632
 Salary / Rate $80,000.00 - $115,000.00</div></div>
 <div>Join us as a Personal Assistant &amp; Administration professional supporting senior leadership in a fast-paced, global environment. In this role, you will manage complex calendars, coordinate meetings and travel, and ensure smooth day-to-day administrative operations. You will use sound judgment and discretion, anticipate stakeholder needs, and balance multiple priorities. As a key point of contact, you will deliver high-quality support and help drive the efficiency and effectiveness of the wider team.
To be successful as a Personal Assistant &amp; Administration, you should have:
<ul><li>Personal Assistant experience supporting senior stakeholders in a global or corporate environment
</li><li>Strong calendar management, organization, and prioritization skills
</li><li>Proven experience supporting senior stakeholders in a fast-paced, corporate environment
</li><li>Advanced calendar management and meeting coordination skills, including scheduling across time zones
</li><li>Experience coordinating travel and itineraries, and managing logistics end-to-end
</li><li>Strong judgment and discretion, with the ability to handle sensitive information confidentially
</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
</li></ul>Some other highly valued skills may include:
<ul><li>Ability to communicate effectively in writing and verbally, with confidence interacting at senior levels
</li><li>Ability to work effectively in a high-pressure environment while maintaining accuracy, discretion, and confidentiality
</li><li>Ability to manage multiple tasks simultaneously, demonstrating initiative and proactive problem-solving
</li><li>Strong communication skills and confidence interacting at senior levels
</li><li>Ability to manage multiple priorities with discretion, accuracy, and sound judgment
</li></ul>You may be assessed on key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital and technology, as well as job-specific technical skills.
This role is located in New York.
Minimum Salary: $80,000
Maximum Salary: $115,000
The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any other type of compensation or benefits that may be available.
Purpose of the role
To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.
Accountabilities
<ul><li>Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.</li>
<li>Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.</li>
<li>Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.</li>
<li>Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.</li>
<li>Management and facilitation of senior executive members meetings.</li>
</ul>Analyst Expectations
<ul><li>To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.</li>
<li>Requires in-depth technical knowledge and experience in their assigned area of expertise</li>
<li>Thorough understanding of the underlying principles and concepts within the area of expertise</li>
<li>They lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources.</li>
<li>If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L &ndash; Listen and be authentic, E &ndash; Energise and inspire, A &ndash; Align across the enterprise, D &ndash; Develop others.</li>
<li>OR for an individual contributor, they develop technical expertise in work area, acting as an advisor where appropriate.</li>
<li>Will have an impact on the work of related teams within the area.</li>
<li>Partner with other functions and business areas.</li>
<li>Takes responsibility for end results of a team&rsquo;s operational processing and activities.</li>
<li>Escalate breaches of policies / procedure appropriately.</li>
<li>Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.</li>
<li>Advise and influence decision making within own area of expertise.</li>
<li>Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct.</li>
<li>Maintain and continually build an understanding of how own sub-function integrates with function, alongside knowledge of the organisations products, services and processes within the function.</li>
<li>Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub-function.</li>
<li>Make evaluative judgements based on the analysis of factual information, paying attention to detail.</li>
<li>Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.</li>
<li>Guide and persuade team members and communicate complex / sensitive information.</li>
<li>Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.</li>
</ul>All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship &ndash; our moral compass, helping us do what we believe is right. They will also be expected to demonstrate the Barclays Mindset &ndash; to Empower, Challenge and Drive &ndash; the operating manual for how we behave.</div>

Personal Assistant & Administration

Phyton Talent Advisors

<div>
 
 
 Overview
 
 
 
 We are seeking a highly organized and discreet Executive Personal Assistant to support a senior executive in a fast-paced environment. This role requires strong Excel expertise, experience with Salesforce or similar CRM systems, and the ability to anticipate needs while managing shifting priorities.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling, and daily logistics with precision.
 </li>
 <li>
 Coordinate domestic and international travel end-to-end.
 </li>
 <li>
 Maintain and update contact data within Salesforce or CRM systems.
 </li>
 <li>
 Leverage advanced Excel skills for tracking, reporting, and data organization.
 </li>
 <li>
 Monitor communications, prioritize requests, and ensure timely follow-up.
 </li>
 <li>
 Provide administrative and project support, including document and event coordination.
 </li>
 <li>
 Handle time-sensitive and confidential matters with professionalism and discretion.
 </li>
 <li>
 Support ad hoc tasks, special projects, and operational needs as required.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 7+ years of experience supporting senior leadership.
 </li>
 <li>
 Advanced Excel skills (formulas, filtering, data management).
 </li>
 <li>
 Experience with Salesforce or similar CRM platforms preferred.
 </li>
 <li>
 Detail-oriented, proactive, and highly organized.
 </li>
 <li>
 Strong communication skills and ability to multitask effectively.
 </li>
 <li>
 Proven ability to manage confidential information with integrity.
 </li>
 <li>
 Proficiency with Microsoft Office, Google Workspace, and Mac OS.
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

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