administrative assistant

executive assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant (global law firm) Jobs in New York

administrative assistant intern

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

Super Kena

Job Overview Super Kena is a mission-driven organisation inspired by a passion for advocating for children with diverse abilities and improving their quality of life. We understand the unique challenges faced by families and are dedicated to creating a supportive community, reminding everyone that they are not alone, they are kind, they are determined, and they are SUPER! We are currently seeking a meticulous and highly organised Remote Data Entry Admin Assistant to join our dedicated team. This is a full-time, remote position for a candidate who is passionate about providing exceptional administrative support. The successful candidate will play a vital role in ensuring our operations run smoothly, allowing us to focus on our core mission of supporting children and their families. Responsibilities  <ul><li>Accurately inputting, updating, and maintaining data across various company databases and digital systems.</li><li>Performing regular data verification and clean-up to ensure the highest levels of data integrity and accuracy.</li><li>Assisting with a range of administrative tasks, including digital file management, document organisation, and data retrieval.</li><li>Preparing and formatting reports, documents, and correspondence as required by the team.</li><li>Handling sensitive and confidential information with the utmost discretion and professionalism.</li><li>Providing general administrative support to help streamline company processes and projects.</li></ul>Qualifications  <ul><li>Proven experience in a data entry, administrative assistant, or a similar role.</li><li>Excellent typing speed and a high degree of accuracy in data entry.</li><li>Strong proficiency in Microsoft Office Suite, particularly Excel and Word, or equivalent software.</li><li>Exceptional attention to detail and organisational skills.</li><li>The ability to work independently and manage time effectively in a remote environment.</li><li>Strong written and verbal communication skills.</li><li>A commitment to maintaining confidentiality and handling sensitive data responsibly.</li><li>A genuine interest in our mission to support and empower families and children.</li></ul> Benefits  <ul><li>A competitive hourly wage of $21 - $32 USD.</li><li>The opportunity to work in a fully remote and flexible environment.</li><li>The chance to be part of a compassionate and mission-driven organisation making a positive impact.</li></ul>

Remote Data Entry Admin Assistant

Legacy Counseling and Workforce Connections

<h3>About the role</h3>We are seeking a dedicated and highly organized Administrative Assistant to join our team in New York. In this full-time position, you will provide crucial support to ensure the efficient operation of our office and enhance productivity across various departments.<h3>Key responsibilities</h3><ul><li>Maintain and manage schedules, appointments, and travel arrangements for team members, ensuring optimal use of time and resources.</li><li>Prepare and coordinate internal and external communications, including emails, reports, and presentations, to facilitate information flow within the organization.</li><li>Assist with the organization of meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.</li><li>Handle incoming inquiries, directing them to the appropriate personnel and ensuring timely responses to client and stakeholder requests.</li><li>Manage office supplies and equipment, ensuring that the workspace is well stocked and that resources are readily available for team members.</li><li>Support project coordination by maintaining timelines, tracking progress, and assisting in the organization of project-related documentation.</li></ul><h3>Requirements</h3><ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.</li><li>Strong organizational skills with exceptional attention to detail, allowing for the efficient handling of multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills to ensure clarity and professionalism in all interactions.</li><li>Ability to work independently as well as collaboratively within a team environment, adapting to changing priorities as needed.</li><li>Basic financial acumen to assist with budget tracking and expense reporting, ensuring financial documentation is accurate and up-to-date.</li></ul><h3>Nice to have</h3><ul><li>Experience with customer relationship management (CRM) software or project management tools to enhance workflow efficiency.</li><li>Familiarity with office management processes, including digital filing systems and document management.</li><li>A degree in business administration or a related field that can provide a foundation for effective operational support.</li><li>Prior experience in a fast-paced office environment, which can contribute to the adaptability and responsiveness of the role.</li><li>Knowledge of additional languages would be an asset, aiding in communication with diverse clientele and partners.</li></ul><h3>Why join us</h3>Joining our team means becoming a part of a supportive and dynamic work environment where your contributions matter. You will have the opportunity to grow your skills and advance your career while working alongside dedicated professionals. We foster a culture of collaboration, innovation, and respect, valuing the input of every team member. This role not only supports the organization's day-to-day functions but also plays a key part in helping us achieve our long-term goals.

Administrative Assistant

Micron Technology

Location: RemoteJob Type: Full-time or Part-time About Micron Technology Micron Technology is a global leader in innovative memory and storage solutions. Our products power everything from data centers and artificial intelligence to mobile devices and automotive technology. We are committed to creating a collaborative workplace where employees can grow, contribute meaningful work, and support customers around the world. Position Overview Micron Technology is seeking a reliable and detail-oriented Data Entry Clerk to join our remote team. In this role, you will be responsible for entering, updating, and maintaining accurate information across internal systems while supporting day-to-day administrative operations. This position is ideal for someone who is organized, dependable, and comfortable working independently in a remote environment. Responsibilities Enter, update, and maintain data in company databases and internal systems.Review documents for accuracy and correct incomplete or inconsistent information.Verify data before processing to ensure a high level of accuracy.Organize electronic files and maintain digital records.Assist with preparing reports, spreadsheets, and other business documents.Respond to internal requests for data and administrative support.Protect confidential company and employee information.Perform routine quality checks to ensure data integrity.Collaborate with team members to meet deadlines and support ongoing projects.Complete additional administrative tasks as assigned.  Qualifications High school diploma or equivalent.Previous data entry or administrative experience is preferred but not required.Strong attention to detail and organizational skills.Good written and verbal communication skills.Basic knowledge of Microsoft Excel, Word, and Outlook.Comfortable learning new software and internal systems.Ability to work independently and manage multiple tasks.Reliable internet connection and a dedicated workspace. Benefits Health, dental, vision, life, and disability insurance401(k) retirement savings plan with company matchPaid time off and company holidaysEmployee assistance programWellness resourcesEmployee stock purchase program (where eligible)Paid training and professional development opportunitiesCareer growth within a global technology company Micron Technology is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace where every employee is treated with respect and has the opportunity to succeed.

Data Entry Clerk (Remote)

AIYA TECHNOLOGY SYSTEM LLC

UX/UI Design InternUX/UI 设计实习生Company / 公司： AIYA Technology System Job Type / 职位类型： Internship / Entry Level 实习生 / 初级职位 Location / 工作地点：100 East Broadway New York NY 10002Job Overview职位简介AIYA Technology System is seeking a creative and motivated UX/UI Design Intern to assist with the design of websites, mobile applications, merchant portals, CRM systems, and payment technology products.AIYA Technology System 现招聘一名有创意、积极主动的 UX/UI 设计实习生，协助公司进行网站、手机应用程序、商户后台、CRM 系统及支付科技产品的设计工作。This position is suitable for students, recent graduates, or entry-level designers who want to gain hands-on experience working on real technology projects.该职位适合在校学生、应届毕业生或初级设计人员，为希望参与真实科技项目并积累实际工作经验的候选人提供良好的发展机会。Responsibilities工作职责<ul><li>Create wireframes, user flows, mockups, and interactive prototypes using Figma.</li><li>使用 Figma 制作线框图、用户流程图、设计稿及可交互原型。</li><li>Design user-friendly interfaces for websites, mobile apps, dashboards, and internal systems.</li></ul>为网站、手机应用、数据后台及公司内部系统设计清晰易用的界面。<ul><li>Assist with building and maintaining design systems and reusable components.</li></ul>协助建立和维护设计系统及可重复使用的设计组件。与开发人员、项目经理及业务团队合作，提升产品的用户体验。审查现有产品，并提出 UX/UI 改进建议。为开发团队准备设计文件、素材及设计规范。根据团队反馈及项目要求修改和优化设计。Qualifications任职要求<ul><li>Work with developers, project managers, and business teams to improve product usability.</li><li>Review existing products and recommend UX/UI improvements.</li><li>Prepare design files, assets, and specifications for the development team.</li><li>Update designs based on feedback and project requirements.</li><li>Internship or entry-level candidates are welcome.</li><li>欢迎实习生、在校学生、应届毕业生及初级设计人员申请。</li><li>Basic experience with Figma and interactive prototyping is required.</li></ul>必须具备基本的 Figma 操作及交互原型设计能力。<ul><li>Understanding of UX/UI design principles, layouts, typography, and responsive design.</li></ul>了解 UX/UI 设计原则、页面布局、字体排版及响应式设计。能够制作线框图、视觉设计稿及可点击的交互原型。工作细心，责任心强，并愿意主动学习。具备良好的沟通、组织及时间管理能力。能够独立完成任务，并具备良好的团队合作能力。有学校项目、个人项目、自由职业或工作项目作品集者优先。Preferred Qualifications优先条件<ul><li>Ability to create wireframes, mockups, and clickable prototypes.</li><li>Strong attention to detail and willingness to learn.</li><li>Good communication, organization, and time-management skills.</li><li>Ability to work independently and collaborate with a team.</li><li>A portfolio of school, personal, freelance, or professional design work is preferred.</li><li>Experience designing websites, mobile apps, SaaS platforms, dashboards, or CRM systems.</li><li>有网站、手机应用、SaaS 平台、数据后台或 CRM 系统设计经验。</li><li>Familiarity with Adobe Creative Suite, Canva, or other design tools.</li></ul>熟悉 Adobe Creative Suite、Canva 或其他设计工具。<ul><li>Basic knowledge of HTML, CSS, or front-end development is a plus.</li></ul>了解 HTML、CSS 或前端开发者优先。对金融科技、支付处理、POS 系统、人工智能或商业软件感兴趣。中英文双语能力者优先。What You Will Gain你将获得<ul><li>Interest in fintech, payment processing, POS systems, AI, or business software.</li><li>Bilingual English and Chinese is a plus.</li><li>Hands-on experience working on real UX/UI projects.</li><li>参与真实 UX/UI 项目的实际工作经验。</li><li>Experience collaborating with developers and business teams.</li></ul>与开发团队及业务团队合作的经验。<ul><li>Opportunity to build and improve your professional design portfolio.</li></ul>建立并完善个人专业设计作品集的机会。获得专业科技团队提供的培训与指导。表现优秀者有机会获得长期或全职工作机会。How to Apply申请方式<ul><li>Training and mentorship from an experienced technology team.</li><li>Potential opportunity for long-term or full-time employment based on performance.</li></ul>Please submit your resume and UX/UI portfolio. Your portfolio may include school projects, personal projects, website designs, mobile app designs, dashboards, or interactive prototypes.请提交个人简历及 UX/UI 设计作品集。作品集可以包括学校项目、个人项目、网站设计、手机应用设计、后台系统设计或交互原型。AIYA Technology System is an equal opportunity employer. AIYA Technology System 为所有符合条件的求职者提供平等就业机会。Pay: $17.00 - $50.00 per hourWork Location: In person

User Experience Design Intern

 Jason X Staffing Solutions

This pivotal role is essential for ensuring a seamless and positive experience for patients. The successful candidate will act as the main point of contact, coordinating all aspects of patient care, from scheduling appointments to providing essential information and support. We are looking for a compassionate individual with exceptional communication skills and a passion for delivering outstanding service in a fast-paced environment. Responsibilities * Serve as the primary liaison between patients, their families, and the clinical team to ensure clear and consistent communication. * Schedule and coordinate patient appointments, consultations, and medical procedures with precision. * Manage and maintain accurate and confidential patient records, ensuring all information is current and compliant with data protection regulations. * Assist patients with administrative tasks, including the completion of necessary forms and providing guidance on billing and insurance enquiries. * Effectively communicate care plans and instructions to patients, ensuring they have a clear understanding of their treatment journey. * Address patient questions and concerns with empathy and professionalism, providing timely resolutions. * Collaborate closely with doctors, nurses, and other healthcare professionals to facilitate integrated patient care. * Perform various administrative duties to support the efficient operation of the clinic. Qualifications * Proven experience in a healthcare administration, patient services, or a similar role is essential. * Exceptional organisational and time-management skills, with the ability to manage multiple tasks simultaneously. * Strong interpersonal and communication skills, both written and verbal, with a talent for building rapport. * A compassionate and patient-focused approach to all interactions. * Proficiency in using office software and familiarity with Electronic Health Record (EHR) systems is highly advantageous. * The ability to handle sensitive information with the utmost discretion and confidentiality. * Strong problem-solving skills and the capacity to work effectively under pressure. Benefits * An opportunity to be part of a supportive and professional team dedicated to patient well-being. * Opportunities for professional growth and development. * A rewarding role where you can make a significant positive impact on the lives of patients.

Patient Care Coordinator

Explore 15+ Administrative assistant intern in New York this August. Find roles across top companies and apply now to boost your career.