administrative assistant

executive assistant

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administrative assistant (external agency staff) Jobs in New York

executive administrative assistant

JPMorganChase

<div><b>JOB DESCRIPTION</b><br>
<br>
<br>
<p>Become an integral part of the Commercial and Investment Banking Global Credit Trading &amp; Syndicate team, working in a fast-paced environment where no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.</p>
<p>As an Executive Administrative Assistant within Commercial and Investment Global Credit Trading &amp; Syndicate, you will demonstrate the ability to navigate the firm effectively and excel in a dynamic, deadline-driven environment, with strong organizational, time management, and polished interpersonal and communication skills. You are expected to exhibit a high level of professionalism, exercise discretion, and consistently deliver high-quality work.
</p><p></p><p><b>Job Responsibilities</b></p>
<p></p><ul><li><p>Proactively manage administrative functions independently and communicate issues or delays in advance</p></li>
<li><p>Help plan, organize, and execute various events, including providing on-site support at off-site conferences, which will involve travel</p></li>
<li><p>Coordinate domestic and international travel arrangements, including logistics and itinerary management</p></li>
<li><p>Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines</p></li>
<li><p>Manage a high volume of emails by prioritizing requests and responding promptly and professionally</p></li>
<li><p>Handle incoming calls with professionalism, triage inquiries, escalate as appropriate, and ensure timely follow-up</p></li>
<li><p>Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support</p></li>
<li><p>Provide proactive support on overflow work, ad hoc requests, and special projects</p></li>
</ul><p></p><p><b>Required qualifications, capabilities and skills</b></p>
<ul><li><p>At least five years of administrative experience</p></li>
<li><p>Ability to travel to provide on-site support at off-site events</p>
</li><p></p><li><p>Strong interpersonal, written, and verbal communication skills</p></li>
<li><p>Tech-savvy, with the ability to leverage tools and systems to drive efficiency and streamline processes</p></li>
<li><p>Advance ability to organize</p>
</li><p></p><li><p>Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands</p></li>
<li><p>Team-oriented, with a strong commitment to collaboration and continuity of coverage</p>
</li><p></p><li><p>Strong Proficiency in Microsoft Office Suite</p></li>
</ul><p></p><p><b>Preferred qualifications, capabilities, and skills
</b></p><ul><li>Experience supporting at the Managing Director level (or equivalent) or above
</li><li>College degree is a plus
</li></ul><p></p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option</b></p>
<p></p><b>ABOUT US</b><br>
<br>
<br>
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><p></p><div><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><div><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p>
<p>JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans</p><br>
</div></div></div><br>
<br>
<b>ABOUT THE TEAM</b>
<br>
<br>
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Ripco Real Estate

<p><b>Job Overview</b><br/>We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.</p><p><b>Key Responsibilities </b></p><p><b>Email Management (High Priority)</b></p><ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul><p><b>Calendar Management (High Priority)</b></p><ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul><p><b>Administrative &amp; Operational Tasks</b></p><ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul><p><b>Technical Skills</b></p><ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul><p><b>Key Traits for Success</b></p><ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul><p>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.</p><p>Pay: $95,000.00 - $125,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant to Executive

<div>
 <p>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Manhattan, NY (4 days onsite, 1 day remote)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  Up to $150,000 base + bonus
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
  </li>
  <li>
   Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
  </li>
  <li>
   Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
  </li>
  <li>
   Prepare and reconcile expense reports in a timely and accurate manner
  </li>
  <li>
   Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
  </li>
  <li>
   Draft correspondence, presentations, and other administrative documents
  </li>
  <li>
   Assist with investor meetings, board materials, and high-level presentations as needed
  </li>
  <li>
   Manage ad hoc projects and ensure seamless day-to-day operations
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
  </li>
  <li>
   Strong experience managing complex calendars, travel logistics, and expenses
  </li>
  <li>
   High level of professionalism with exceptional communication skills
  </li>
  <li>
   Proven ability to prioritize and multitask in a high-pressure environment
  </li>
  <li>
   Strong attention to detail and ability to handle confidential information with discretion
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite
  </li>
 </ul>
 <p>
  <strong>
   Preferred Attributes
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting multiple executives or a team of senior leaders
  </li>
  <li>
   Exposure to investor relations, board support, or deal-related coordination
  </li>
  <li>
   Proactive, anticipatory mindset with strong problem-solving skills
  </li>
  <li>
   Team-oriented with a collaborative approach
  </li>
 </ul>
 <p>
  <strong>
   Work Environment
  </strong>
 </p>
 <ul>
  <li>
   Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Assistant

MOMO HOLDINGS LLC

<div><p><b>Momofuku</b></p><p>
Momofuku was founded by chef David Chang in 2004 with the opening of Momofuku Noodle Bar in New York City. Credited with &ldquo;the rise of contemporary Asian-American cuisine&rdquo; by the New York Times and named the &ldquo;most important restaurant in America&rdquo; by Bon App&eacute;tit magazine, Momofuku has restaurants in the New York, Los Angeles, and Las Vegas as well as Momofuku Goods, a line of restaurant-grade products for home cooks.</p><p>
The <b>Executive and Office Administrative Assistant </b>is central to supporting Momofuku&rsquo;s business by effectively programming the Chief Operating Officer and Chief Executive Officer&rsquo;s time and communications, along with maintaining the home base office. This position will provide executive level communications support for the COO and CEO and is central to the development and maintenance of the Executive Officer&rsquo;s relationships with internal and external stakeholders and will contribute to our office culture with a professional and welcoming personality. Our office is used by various teams that support our restaurants and consumer packaged goods (CPG). This position will serve as the first point of contact for our headquarters, making it vital to positively represent the Momofuku brand to all guests and employees.</p><p>
Responsibilities</p><p>
EXECUTIVE RESPONSIBILITIES</p><ul><li>
Manage calendars. This includes accuracy in scheduling appointments, arranging and rearranging meetings, anticipating needs, setting up and scheduling meals/tasting, and setting up any necessary meeting technology.</li><li>
Assist top leadership with research projects, e.g. competitive analysis</li><li>
Process and track expenses accurately and timely</li><li>
On-call assistance including: professional errands, scheduling appointments, calendar management, coordinating travel &amp; logistics, and providing support as needed</li><li>
Assist with Board Member engagement including coordinating quarterly meetings</li><li>
Schedule PX reservations, as needed</li><li>
Ship CPG products to VIP guests, company stakeholders, etc.</li><li>
Lead development to execution of town hall and other key company communication efforts</li><li>
Support the deployment of new managers, welcome kits and other gifts to support the people team and employee engagement</li><li>
Manage interoffice communication between departments and home base regarding office events, closures and work schedules.</li><li>
Support leadership retreat activities, from site selection, agenda, travel, supplies, meals and activities</li><li>
Support development of business materials including but not limited to PowerPoint decks, organizational charts and field communications.</li><li>
Be a trusted confident with sensitive company material.</li></ul><p>
OFFICE RESPONSIBILITIES</p><ul><li>
Greet guests, employees and new hires</li><li>
Manage the conference and meeting spaces, ensuring that executive meeting needs are always met</li><li>
Maintain a clean office environment including the receiving, distribution of packages and mail to departments</li><li>
Maintain stock levels for office and kitchen supplies</li><li>
Monitor office expenses and submit purchase requests to management when necessary</li><li>
Oversee shipping accounts, receive and distribute mail and deliveries including CPG items</li><li>
Work with cleaning company to maintain office cleanliness, appearance and order</li><li>
Assist management with various office events and programming</li><li>
Proactively update and evolve systems and protocols for efficiency and success.</li></ul><p>
Required Qualifications</p><ul><li>
At least 1 year of experience as an Office Coordinator/Receptionist or Executive Assistant
</li><li>Organizational skills and attention to detail</li><li>
Ability to provide excellent customer service with a friendly demeanor</li><li>
Well spoken, courteous and professional</li><li>
A team player with a can-do-anything attitude</li><li>
Detail-oriented and always thinking at least one step ahead</li><li>
Excellent time management and ability to prioritize numerous tasks</li><li>
Knowledge/experience in the hospitality industry and a desire to learn more!</li></ul><p>
Preferred Qualifications</p><ul><li>
At least 2 years of experience as an Office Coordinator/Receptionist or Executive Assistant</li><li>
Bi-lingual in Spanish</li><li>
Administrative assistant experience in the hospitality or CPG industry</li></ul><p>
Physical Demands</p><ul><li>
The physical demands for this position are seeing, hearing, speaking, reaching, occasionally lifting up to 50 pounds, sitting, standing, bending, and moving intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.</li></ul><p>
Momofuku reserves the right to add or delete duties and responsibilities at the discretion of Momofuku or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.</p><p><i>
Momofuku is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.</i></p><p>
Pay Scale Metrics</p><p>
Momofuku Executive Assistant employed in our New York City operations function within a pay band of $66.300 - $75,000. The metrics for each individual pay is as follows: If a candidate meets all role Requirements, he/she/they are considered qualified for the position and eligible to receive a salary of $66,300.</p><p>
For every Preferred Requirement a candidate meets, they are eligible to receive an additional $1,000</p></div>

Pearl Meyer

<div>
 The Executive Assistant provides high-level administrative, operational, and business support to Managing Directors within the Leadership Practice. Serving as a trusted partner, the Executive Assistant manages complex workflows, coordinates client and executive activities, and ensures the seamless execution of business operations. This role requires exceptional judgment, initiative, discretion, and attention to detail, as well as the ability to anticipate needs, multi-task, solve problems proactively, and contribute to firmwide priorities and continuous improvement efforts. This position operates in a primarily remote environment and requires the ability to build strong working relationships, communicate effectively, and manage priorities independently across distributed teams.
 <br/>
 <br/>
 EA Responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Maintain all Salesforce records including web lead opportunities, engagements, accounts, and contact entries.
  </li>
  <li>
   Manage time tracking, client billing workflows and expense reports in Deltek Maconomy.
  </li>
  <li>
   Serve as a central point of coordination among executives, clients, and internal stakeholders to ensure timely communication, follow-through, and execution of business priorities.
  </li>
  <li>
   Anticipate executive and business needs, proactively identifying issues and implementing solutions with minimal direction.
  </li>
  <li>
   Manage complex executive calendars, priorities, and scheduling logistics while balancing competing demands and shifting business priorities.
  </li>
  <li>
   Support business development activities by preparing proposals, reports, engagement letters, statements of work, and other client-facing materials.
  </li>
  <li>
   Coordinate meetings and events, ensuring preparation of materials, logistics management, stakeholder communication, and follow-through on action items.
  </li>
  <li>
   Monitor, prioritize, and respond to executive communications as appropriate, exercising sound judgment and discretion.
  </li>
  <li>
   Support cross-functional initiatives, projects and process improvements.
  </li>
  <li>
   Partner with senior firm leaders and cross-functional teams beyond direct executive assignments to support business objectives and firmwide strategic initiatives.
  </li>
  <li>
   Access and prepare reports and business development information to support executive decision-making.
  </li>
  <li>
   Establish and pursue individual professional development goals to enhance skills, effectiveness, and career growth.
  </li>
  <li>
   Plan and manage executive travel and accommodations, anticipating needs, mitigating potential disruptions, and ensuring a seamless travel experience.
  </li>
  <li>
   Assist in developing, editing, and formatting professional documents, presentations, and client-facing materials, ensuring accuracy, consistency, and a high standard of quality.
  </li>
  <li>
   Collaborate with HR, IT, Marketing and Finance to support executive onboarding, technology setup, and systems troubleshooting.
  </li>
  <li>
   Assist with training of new EAs.
  </li>
  <li>
   Other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 Key Performance Indicators (KPIs):
 <br/>
 <br/>
 <ul>
  <li>
   Time tracking, billing, and administrative accounting activities are completed accurately and within established deadlines.
  </li>
  <li>
   Leadership Practice executives receive responsive, proactive support that enhances productivity and client service delivery.
  </li>
  <li>
   Firm systems, technologies, and database records are utilized and maintained accurately and consistently.
  </li>
  <li>
   Executive calendars, travel, and priorities are managed with minimal executive intervention.
  </li>
  <li>
   Contributions to team initiatives, process improvements, and firm projects positively impact efficiency and service quality.
  </li>
  <li>
   Demonstrates curiosity and adaptability in leveraging emerging technologies, including AI-enabled tools, to improve efficiency, quality, and service delivery.
  </li>
  <li>
   Individual professional development goals are achieved and applied to role effectiveness.
  </li>
  <li>
   Client proposals, reports, and engagement documentation are assisted with accurately and on time.
   <br/>
   <br/>
  </li>
 </ul>
 Required Skills/Abilities:
 <br/>
 <br/>
 <ul>
  <li>
   Demonstrated experience supporting senior-level executives in a fast-paced professional services, consulting, or similar business environment.
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple priorities, competing deadlines, and changing business demands.
  </li>
  <li>
   Experience with Deltek Maconomy or similar timekeeping, billing, and expense management systems preferred.
  </li>
  <li>
   Exceptional written and verbal communication skills, including editing, proofreading, and preparation of professional business materials.
  </li>
  <li>
   Ability to adapt support approaches to varying executive work styles, preferences, and business needs.
  </li>
  <li>
   Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
  </li>
  <li>
   Strong problem-solving skills, resourcefulness, and initiative.
  </li>
  <li>
   Demonstrated professionalism, executive presence, and confidence interacting with senior leaders, clients, and key stakeholders.
  </li>
  <li>
   Ability to build and maintain effective working relationships across all levels of the organization.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and business technology platforms including Salesforce, Zoom, Teams, and related applications.
  </li>
  <li>
   Demonstrated adaptability and willingness to learn and leverage emerging technologies, including AI-enabled productivity tools.
  </li>
  <li>
   Ability to work independently while collaborating effectively across teams and functions.
   <br/>
   <br/>
  </li>
 </ul>
 Education and Experience:
 <br/>
 <br/>
 <ul>
  <li>
   Associate&rsquo;s degree required, bachelor's degree preferred
  </li>
  <li>
   5-10+ years of progressively responsible administrative or executive support experience, including support of senior leaders and management of complex business priorities.
  </li>
  <li>
   Authorized to work in the US (sponsorship will not be provided)
  </li>
  <li>
   Remote Workstyle (availability within Eastern and Central time zone(s) preferred)
   <br/>
   <br/>
  </li>
 </ul>
 Physical Requirements:
 <br/>
 <br/>
 <ul>
  <li>
   Prolonged periods of sitting at a desk and working on a computer.
   <br/>
   <br/>
  </li>
 </ul>
 Compensation:
 <br/>
 <br/>
 The base salary compensation range being offered for this role is $80,000&ndash; $90,000 USD per year. This role is also eligible for an annual short-term incentive bonus.
 <br/>
 <br/>
 <ul>
  <li>
   Company Benefits: Pearl Meyer provides a competitive benefit package which includes the following (eligibility requirements apply)
  </li>
  <li>
   Health and Welfare Benefits:Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&amp;D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
  </li>
  <li>
   LeaveBenefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)
  </li>
  <li>
   Retirement Benefits: Savings Plan (401k).
  </li>
 </ul>
</div>


NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city&rsquo;s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>9:00 A.M &ndash; 5:00 P.M</b></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Purpose of Position:</p><p>
Under direction of executive or senior leadership, serves as Senior Executive Secretary with considerable latitude of initiative and judgment. Performs highly confidential and exceptionally difficult, complex and responsible secretarial work. May perform designated administrative assignments and serve as a confidential aide.</p><p>
Essential Duties and Responsibilities:</p><p>
1. Manages executive communications, including ensuring all correspondence is handled in a timely manner.</p><p>
2. Plans, coordinates, and oversees high-level meetings, conferences, and events. Takes and distributes minutes of proceedings, prepares comprehensive agendas and makes all necessary meeting arrangements.</p><p>
3. Screens and determines priorities of telephone calls, messages, and incoming materials and routes to appropriate personnel and/or departments.</p><p>
4. Prepares and/or edits correspondence and confidential reports. Maintains and manages all confidential files and records. Develops and implements efficient filing systems and ensures the security of sensitive information.</p><p>
5. Provides administrative support by relieving the health care executive of complex administrative duties. Demonstrates comprehensive knowledge of NYC Health + Hospitals&rsquo; policies, practices, and procedures.</p><p>
6. May supervise administrative/clerical personnel assigned to the executive office. Plans and reviews work assigned.</p><p>
7. Serves as key liaison between senior leadership support staff within NYC Health + Hospitals and external stakeholders. Manages sensitive professional relationships and facilitates effective communication.</p><p>
8. Performs related work, as assigned.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1.Associate&rsquo;s degree from an accredited college or university with specialization in Secretarial Science,Office Administration or Technology, Business Administration or related areas of study and three (3)years of executive administrative assistant experience; or,<br>
2.High school diploma or its educational equivalent, approved by a State&rsquo;s Department of Education or arecognized accrediting organization and five (5) years of experience, as described in &ldquo;1&rdquo; above; or,<br>
3.A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor&rsquo;s degree may be considered equivalent to four (4) years of relevant professional experience as described in &ldquo;1&rdquo; above.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p><div><b><i>
Note: Candidates selected for a position are required to come to NYC as part of their onboarding.</i></b></div></div></div></div></div></div>

Senior Executive Secretary

CREO

<div>
 <p>
  <em>
   Role based in New York, NY (Preferred), or Eastern U.S. (Remote)
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  CREO is a NYC-headquartered not-for-profit with a mission to mobilize and catalyze high-impact capital to drive the necessary transition to a low-carbon, sustainable, and prosperous future for all.
 </p>
 <p>
  To achieve our mission, CREO works with a large ecosystem of global stakeholders, including Members (family offices, family foundations, and family-owned enterprises) and Affiliates (other investors), and provides knowledge and confidence-building through shared insights, research, and programming that focuses on the question of
  <em>
   how
  </em>
  to invest in the decarbonization transition.
 </p>
 <p>
  <br/>
 </p>
 <p>
  CREO seeks a highly experienced, organized, proactive, detail-oriented, and mission-aligned Senior Executive Assistant to support the Chief Executive Officer. This is a fast-paced, high-trust role focused on ensuring the CEO operates efficiently and effectively across a dynamic global organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Senior Executive Assistant will serve as the primary coordinator for the CEO&rsquo;s scheduling, travel, logistics, communications, and day-to-day administrative operations. The role requires exceptional organizational skills and attention to detail, sound judgment, professionalism, discretion, and the ability to anticipate needs and solve problems independently. The Executive Assistant will work closely with the CEO and senior leaders across the organization to support effective coordination and execution.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position reports directly to the CEO and works closely with internal and external stakeholders across all teams and geographies.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Primary Objectives
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   1. Executive Support &amp; Calendar Management
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s complex calendar across multiple time zones, including scheduling internal and external meetings, prioritizing requests, and ensuring efficient use of time
  </li>
  <li>
   Coordinate meeting logistics, confirmations, agendas, materials, and follow-up items
  </li>
  <li>
   Ensure the CEO is appropriately prepared and briefed for meetings, events, and engagements
  </li>
  <li>
   Anticipate scheduling conflicts, competing priorities, and operational needs before they arise
  </li>
  <li>
   Serve as a primary point of contact for scheduling and coordination involving the CEO
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Travel, Logistics &amp; Administrative Coordination
  </strong>
 </p>
 <ul>
  <li>
   Oversee all CEO travel logistics, including flights, accommodations, itineraries, visas (where applicable), transportation, and supporting documentation
  </li>
  <li>
   Manage expense reporting, invoice processing, reimbursements, and other administrative workflows on behalf of the CEO
  </li>
  <li>
   Coordinate logistics and preparation for conferences, convenings, board meetings, and external engagements
  </li>
  <li>
   Provide on-the-ground support during CREO Global Meetings, including preparation and follow-up coordination
  </li>
  <li>
   Maintain organized systems for documents, meeting materials, and executive records
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Communications &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Draft and edit correspondence, presentations, briefing documents, and other materials on behalf of the CEO
  </li>
  <li>
   Coordinate internal communications and follow-ups related to leadership meetings and organizational priorities
  </li>
  <li>
   Help facilitate smooth communication and coordination between the CEO and internal stakeholders
  </li>
  <li>
   Support preparation for board meetings and executive leadership discussions
  </li>
  <li>
   Maintain professionalism, confidentiality, and discretion in all communications and interactions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. Operational &amp; Office of the CEO Support
  </strong>
 </p>
 <ul>
  <li>
   Assist in tracking key action items and follow-ups connected to the CEO and Office of the CEO
  </li>
  <li>
   Coordinate with internal teams to ensure timely execution of requests and deliverables
  </li>
  <li>
   Support special projects and operational initiatives as needed
  </li>
  <li>
   Help create structure, organization, and continuity across the CEO&rsquo;s day-to-day operations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Desired Qualifications
  </strong>
 </p>
 <ul>
  <li>
   At least 8 years of experience in executive support roles
  </li>
  <li>
   Demonstrated experience supporting C-suite executives or senior leaders in a high-performance environment
  </li>
  <li>
   Excellent written and verbal communication skills, including experience drafting executive communications and presentations
  </li>
  <li>
   Experience managing complex scheduling and traveling coordination across multiple time zones
  </li>
  <li>
   High emotional intelligence and ability to manage relationships with professionalism, confidentiality, and discretion
  </li>
  <li>
   Familiarity with platforms such as Outlook, Slack, Expensify, and Salesforce
  </li>
  <li>
   Experience working in a multi-time-zone, distributed team setting
  </li>
  <li>
   Interest in sustainability or mission-driven organizations is preferred
  </li>
  <li>
   Fluency in English required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits
  </strong>
 </p>
 <p>
  This role will be paid a base salary between
  <strong>
   $85,000 and $95,000
  </strong>
  in the NYC market, commensurate with experience. Additionally, this role is eligible for performance bonuses of up to 5% of base salary.
 </p>
 <p>
  <br/>
 </p>
 <p>
  CREO relies on ADP as our employer of record. Medical, dental, and vision insurance plans are available through ADP for team members plus their spouse, children, or whole family; CREO contributes a monthly flat fee toward premiums. CREO also provides Basic Life and AD&amp;D coverage at no expense to team members, equal to 1x Annual Base Earnings.
 </p>
 <p>
  CREO offers a generous time-off package, including PTO and sick leave, week-long org-wide breaks in August and December, observance of federal holidays, and a Summer Friday program.
 </p>
 <p>
  <br/>
 </p>
 <p>
  After six months of service, team members are eligible to participate in the company 401(k) plan, and CREO matches up to 4% on a payroll-by-payroll basis. Team members also have access to 12 weeks of paid family leave for qualifying life events after six months of service
 </p>
 <p>
  <br/>
 </p>
 <p>
  To apply, please send your resume and a note expressing your interest
 </p>
 <p>
  to hiring@creosyndicate.org.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    Authorization to work in the United States is required
   </em>
  </strong>
  <em>
   .
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   More about CREO
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  All team members are partners in further engaging, supporting, and activating CREO&rsquo;s growing membership across two Global Hubs &ndash; the Americas and EMEA &ndash; and 30+ countries to advance CREO&rsquo;s goal of catalyzing $1T of capital by 2029.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   CREO is not, and does not provide services as an investment advisor, investment analyst, broker, dealer, market-maker, investment banker, or underwriter.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   CREO strives to be a diverse, equitable, and inclusive workplace. As an Equal Opportunity Employer, we are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs and job requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
  </em>
 </p>
</div>


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