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Bellwether Staffing Solutions

<div>
 
 We are currently recruiting for an Executive Assistant in New York City (Hudson Yards). This role requires in-office 5 days. The EA must be a proven professional who brings sound judgment, discretion, and the ability to manage complexity in a large fast-paced, high-performance environment. The successful candidate will operate as a trusted partner, providing seamless executive support while anticipating needs and managing priorities with confidence. Executive support experience a plus. 105K &ndash; 120K Base + OT + Bonus + Equity + Benefits Package
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives&rsquo; notes and directives
 </li>
 <li>
 Compose, draft, proof, edit, and finalize correspondence including e-mail
 </li>
 <li>
 Trusted to act independently with respect to matters of significance. This involves the comparison and evaluation of possible courses of conduct and acting or deciding after the various possibilities have been considered
 </li>
 <li>
 Create reports/presentations with minimal direction based on business needs
 </li>
 <li>
 Excellent judgment, trusted advisor, shows integrity in all situations
 </li>
 <li>
 Constructive approach to issues or concerns
 </li>
 <li>
 Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with policy
 </li>
 <li>
 Manage and Monitor Executives&rsquo; calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
 </li>
 <li>
 Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
 </li>
 <li>
 Act in discreet and professional manner with others; sensitivity to the confidential nature of the business and consistently uphold such confidences, using this information only in the course of performing your job
 </li>
 <li>
 Act as a team player and role model, including taking on additional tasks to support colleagues and the company and offering to help before being asked
 </li>
 <li>
 Acts with integrity, treats everyone with fairness &amp; respect and highest ethical standards
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Must have experience as an Executive Assistant in a corporate setting &amp; college degree
 </li>
 <li>
 Financial Services industry / Sales support knowledge highly desirable
 </li>
 <li>
 Excellent writing, editing, and verbal communication skills
 </li>
 <li>
 Advanced computer skills MS Office: Word, Excel, PowerPoint and Outlook
 </li>
 <li>
 Ability to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
 </li>
 <li>
 Research savvy with extensive experience using online resources
 </li>
 <li>
 Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships
 </li>
 <li>
 Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
 </li>
 <li>
 Superior time management skills; critical thinker with strong attention to detail
 </li>
 <li>
 Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
 </li>
 <li>
 Extensive experience managing complex and fluid calendars
 </li>
 <li>
 Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
 </li>
 <li>
 Critical thinker; excellent judgment; proactive and able to anticipate Executive&rsquo;s needs
 </li>
 <li>
 Team player capable of working with internal and external stakeholders in a way that reflects the core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
 </li>
 </ul>
 
 
 
 
 Local candidates only. Must live in a commutable range to NYC (Hudson yards). In-office 5 days. No sponsorship. Must be a US citizen or green card holder (permanent resident). Comp package: 105K &ndash; 120K Base +OT + Bonus + Equity + Benefits Package
 
</div>

Executive Administrative Assistant

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral part of Compliance, Conduct &amp; Operational Risk (CCOR) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Administrative Assistant within the Compliance, Conduct &amp; Operational Risk (CCOR) team, you will be a highly organized, proactive, and compassionate to provide comprehensive support to the functions leaders, including a Managing Director with a visual disability. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to anticipate the needs of the executive. This role requires a high level of discretion, professionalism, a positive attitude, and adaptability to ensure seamless daily operations and to enhance productivity. In addition to managing busy calendars, you will work with a variety of stakeholders to support various activities and manage priorities.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for multiple MDs, including managing calendars, scheduling meetings, and coordinating travel arrangements with consideration for accessibility needs.
 </li>
 <li>
 Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring information is accessible and prioritized appropriately.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other documents, ensuring they are formatted for accessibility and readability.
 </li>
 <li>
 Escort executive to internal and external meetings. Coordinate with internal or external stakeholders to ensure meeting materials are accessible and assist with any technology or tools required for Participation in meetings, events, or conferences.
 </li>
 <li>
 Assist in the planning and execution of meetings, town halls, and offsites, ensuring timelines are met and resources are allocated efficiently.
 </li>
 <li>
 Maintain the highest level of confidentiality and discretion in handling sensitive information.
 </li>
 <li>
 Process invoices and Travel &amp; Expense claims for MDs and team members while strictly adhering to firm policies and given timelines; understand for relevant policies and procedures.
 </li>
 <li>
 Act as a liaison between the executive and internal/external stakeholders, fostering positive relationships and ensuring clear communication.
 </li>
 <li>
 Anticipate potential challenges and proactively address them, providing solutions that accommodate the executive's needs.
 </li>
 <li>
 Assist with staff onboarding and off-boarding, including equipment requests and setup, system and building access and seating arrangements.
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 At least 5 years of administrative experience as an Executive Assistant or similar role
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Effective interpersonal and communication skills
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 High level of professionalism and discretion
 </li>
 <li>
 Ability to manage competing priorities and work independently.
 </li>
 <li>
 Detail oriented and quality focused
 </li>
 <li>
 proficiency in Microsoft Office Suite, Zoom, Access Request tools, Event Management tools)
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above.
 </li>
 <li>
 Understanding of accessibility needs, experience working with individuals with disabilities, or familiarity with technology accessibility features.
 </li>
 <li>
 College degree is a plus.
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we&rsquo;re setting our businesses, clients, customers and employees up for success.
</div>

Senior Executive Administrative Assistant

<div>
 
 
 About the Company
 
 
 
 
 
 
 We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the COO in various executive, operational, administrative, and personal tasks.
 </li>
 <li>
 Work closely with senior leadership and cross-functional teams.
 </li>
 <li>
 Anticipate needs and solve problems proactively.
 </li>
 <li>
 Manage complexity and maintain discretion in all matters.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Calendar management, including professional and personal scheduling
 </li>
 <li>
 Travel arrangements, both domestic and international
 </li>
 <li>
 Expense submission in coordination with HR and Finance
 </li>
 <li>
 Communication management, responding on behalf of the COO
 </li>
 <li>
 Coordination of vendor relations and office operation
 </li>
 </ul>
 
 
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 
 
 We are committed to diversity and inclusivity in our hiring practices.
 
 
 
</div>

Executive Assistant

Asset Staffing

<div>
 
 Major financial institutions seek experienced EXECUTIVE ASSISTANTS for long term onsite contract roles in New York City.
 
 
 
 
 
 These roles are onsite and require experience working for Managing and Executive Directors, Concur expertise as well as MS Office needed
 
 
 
 
 
 Degree a plus
 
 
 
 
 
 
 
 
 Must be flexible in starting and end times. Could require overtime.
 
 
 
 
 
 You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships as well as experience in handling the administrative and executive support related tasks with minimal supervision.
 
 
 
 
 
 REQUIREMENTS:
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree a plus
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint; CONCUR A MAJOR PLUS
 
 
 
</div>

US Tech Solutions

<div>
 
 
 
 Job Description:
 
 
 
 
 
 
 
 Role is 5 days a week in office. There is no opportunity for remote working.
 
 
 
 
 
 The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
 
 
 
 
 
 Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Minimum of 3 years of experience in an Executive or Administrative Assistant role
 
 
 - High school diploma or GED is required; Bachelor's degree preferred
 
 
 - Being able to multi-task in a fast-paced environment
 
 
 - Experience in calendar management
 
 
 - Adaptable team player
 
 
 - Good problem-solving ability
 
 
 - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
 
 
 - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
 
 
 - Effective interpersonal skills and excellent telephone etiquette
 
 
 - Tact and good judgment in confidential situations and proven experience interacting with senior management
 
</div>

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 
 
 <ul>
 <li>
 Start Date: 4/8/2026
 </li>
 <li>
 Pay Rate: $26&ndash;$30 per hour
 </li>
 <li>
 Duration: 0&ndash;6 months
 </li>
 <li>
 Schedule: Monday&ndash;Thursday onsite, Friday remote
 </li>
 <li>
 Hours: 9:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: New York, NY (Hudson Square)
 </li>
 <li>
 Overtime: Possible (must be pre-approved)
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage complex, high-volume calendars across multiple time zones
 </li>
 <li>
 Coordinate internal meetings, including video conferencing, room bookings, and logistics
 </li>
 <li>
 Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
 </li>
 <li>
 Provide day-to-day administrative support including calls, mail, document tracking, and supply management
 </li>
 <li>
 Coordinate team events, offsites, and departmental communications
 </li>
 <li>
 Partner with internal teams, executives, and administrative staff across the organization
 </li>
 <li>
 Maintain office operations (supplies, kitchen, shared spaces)
 </li>
 <li>
 Assist with special projects as needed
 </li>
 <li>
 Provide backup support to other Executive Assistants as required
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 3+ years of experience supporting Director-level or above executives in a corporate environment
 </li>
 <li>
 Prior experience at The Walt Disney Company
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Ability to multitask, prioritize, and manage a high volume of work independently
 </li>
 <li>
 Highly organized with strong attention to detail and follow-through
 </li>
 <li>
 Professional, discreet, and able to handle confidential information
 </li>
 <li>
 Collaborative with strong interpersonal skills
 </li>
 <li>
 Proactive and resourceful with a solution-oriented mindset
 </li>
 <li>
 Ability to anticipate executive needs and adapt to changing priorities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
 
 
 
 </li>
 </ul>
 
 Additional Information:
 
 
 
 <ul>
 <li>
 Must have prior Disney experience
 </li>
 <li>
 Strong communication, reliability, and professionalism are essential
 </li>
 <li>
 Experience coordinating across executive offices is required
 </li>
 <li>
 Collaborative mindset and ability to work closely with other Executive Assistants
 </li>
 <li>
 Passion for Disney brands and streaming platforms is a plus
 </li>
 <li>
 SVOD experience preferred
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Adaptive ML

<div>
 
 About Adaptive ML
 
 
 
 
 Adaptive ML is a frontier AI startup building a Reinforcement Learning Operations (RLOps) platform
 
 that enables enterprises to specialize and deploy LLMs into production with measurable impact.
 
 
 We provide the core infrastructure to tune, evaluate, and serve specialized models at scale &mdash; pioneering task-specific LLM development and running production-ready workflows that serve millions of requests while optimizing for cost and performance across distributed systems.
 
 
 Our tightly-knit team was previously involved in the creation of state-of-the-art open-access large language models. We raised
 
 a $20M seed led by Index Ventures
 
 and ICONIQ in early 2024, and we&rsquo;re already live in production with
 
 customers
 
 including Manulife, AT&amp;T, Deloitte, across travel and financial services &mdash; with much more to be announced soon.
 
 
 
 About The Role
 
 
 
 We are looking for our first
 
 Executive Assistant
 
 , a highly organized, proactive, and fast-moving professional to support our
 
 Chief Executive Officer (CEO)
 
 and ensure operational excellence across time zones.
 
 
 This role requires exceptional communication skills, strong prioritization, and the ability to operate with professionalism and discretion in a global, fast-paced environment. The CEO is based in the U.S. and travels frequently to Paris and other global locations, requiring strong coordination across multiple time zones.
 
 
 Note: This role is focused on operational and executive support. It is
 
 not
 
 a Chief of Staff or strategic leadership position.
 
 
 Your Responsibilities
 
 
 
 Executive Support &amp; Communication
 
 
 
 <ul>
 <li>
 Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders;
 </li>
 <li>
 Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;
 </li>
 <li>
 Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows.
 
 
 </li>
 </ul>
 
 Finance, Payroll &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records;
 </li>
 <li>
 Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline;
 </li>
 <li>
 Support operations to maintain employee records, benefits coordination, and documentation workflows.
 
 
 </li>
 </ul>
 
 People &amp; Administrative Operations
 
 
 
 <ul>
 <li>
 Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation;
 </li>
 <li>
 Organize office logistics, events, and offsite planning;
 </li>
 <li>
 Track recurring operational tasks and deadlines across finance, HR, and administrative domains.
 
 
 </li>
 </ul>
 Your (ideal) background
 
 
 We value signal, judgment, and mindset over perfect resumes. Strong candidates typically bring:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant supporting C-level leaders, ideally in fast-growing tech or consulting environments;
 </li>
 <li>
 Exceptional communication skills in English (mandatory);
 </li>
 <li>
 Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment;
 </li>
 <li>
 Highly organized, detail-oriented, and able to anticipate needs before they arise;
 </li>
 <li>
 Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus;
 </li>
 <li>
 Proactive problem solver with a positive, can-do attitude and strong ownership mindset;
 </li>
 <li>
 Thrives in a startup environment where impact is immediate and execution is valued.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Comprehensive medical (health, dental, and vision) insurance;
 </li>
 <li>
 401(k) plan with 4% matching (or equivalent);
 </li>
 <li>
 Unlimited PTO &mdash; we strongly encourage at least 5 weeks each year;
 </li>
 <li>
 Mental health, wellness, and personal development stipend.
 
 
 </li>
 </ul>
</div>

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247 executive administrative assistant jobs In New York

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