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executive administrative assistant

American Express

<div>
 
 
 At American Express, our culture is built on a 175-year history of innovation, shared
 
 
 values
 
 
 and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
 
 
 
 
 
 As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
 
 
 
 
 Executive Assistant | Strategic Partnerships | Sports &amp; Entertainment
 
 
 
 
 
 
 
 
 
 How will you make an impact in this role?
 
 
 
 
 
 
 The Strategic Partnerships (SP) team is charged with leveraging the Company&rsquo;s largest, most strategic partnerships to bring innovation and additional value to American Express&rsquo; suite of products, services, capabilities, and experiences that engage customers and drive generational relevance of American Express Membership.&nbsp;
 
 
 
 
 
 The Sports, Entertainment and Market Strategies team within Strategic Partnerships is tasked with partnering across the enterprise to bring additional strategic planning, relationship and negotiating expertise to our largest global sponsorship partners, managing marquee strategic partner events (e.g. annual Partner Summit), and leading a market strategy initiative.
 
 
 
 
 
 The Executive Assistant in this role will support two Vice Presidents on the SP team &ndash; one Band 50 and one Band 45s.
 
 &nbsp;
 
 The colleague will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Manage two VP calendars with high attention to detail and timeliness
 
 
 </li>
 <li>
 
 Ensure timely preparation and submission of monthly expense reports
 
 
 </li>
 <li>
 
 Execute travel arrangements including air, hotel, dining, car transfers and meeting agendas
 
 
 </li>
 <li>
 
 Support with meeting preparation including document creation, printing, binding, etc.
 
 
 </li>
 <li>
 
 Manage internal and/or external events as needed
 
 
 </li>
 <li>
 
 Manage logistics of meeting administration including coordinating security access, escorting guests to the room, catering, clean-up
 
 
 </li>
 <li>
 
 Procure laptops, office supplies, office space, etc. and manage the procurement process
 
 
 </li>
 <li>
 
 Work closely with the other executive assistants on office operations and team matters
 
 
 </li>
 <li>
 
 Communicate effectively with all team members and key internal or external partners
 
 
 </li>
 <li>
 
 Follow up with team on mandatory trainings, as well as other requirements and deadlines
 
 
 </li>
 <li>
 
 
 Assist with special projects and initiatives, as requested
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 
 <ul>
 <li>
 
 Strong compass for using discretion and maintaining confidentiality
 
 
 </li>
 <li>
 
 Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills; eager to contribute to a positive team culture
 
 
 </li>
 <li>
 
 Strong attention to detail with emphasis on accuracy, quality and timeliness
 
 
 </li>
 <li>
 
 Proven ability to manage multiple priorities and work within deadlines in a fast-paced, dynamic environment
 
 
 </li>
 <li>
 
 Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
 
 
 </li>
 <li>
 
 Excellent verbal and written communication skills (via phone, email, and in-person)
 
 
 </li>
 <li>
 
 
 High level of proficiency with digital work platforms including Word, Excel and PowerPoint
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 <ul>
 <li>
 
 
 3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration highly preferred
 
 
 </li>
 <li>
 
 
 Experience using CoPilot, Chat GPT, as well as internal American Express (or related) tools and systems &ndash;
 
 &nbsp;
 
 Outlook, Ariba, Concur, Payroll and myHR
 
 
 </li>
 <li>
 
 
 Bachelors degree preferred&nbsp;
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Salary Range: $31.49 to $49.28 hourly + bonus + benefits
 
 
 
 
 The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
 
 
 
 
 We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 
 <ul>
 <li>
 
 Competitive base salaries&nbsp;
 
 </li>
 <li>
 
 Bonus incentives&nbsp;
 
 </li>
 <li>
 
 6% Company Match on retirement savings plan&nbsp;
 
 </li>
 <li>
 
 Free financial coaching and financial well-being support&nbsp;
 
 </li>
 <li>
 
 Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
 
 </li>
 <li>
 
 Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
 
 </li>
 <li>
 
 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
 
 </li>
 <li>
 
 Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
 
 </li>
 <li>
 
 Free and confidential counseling support through our Healthy Minds program&nbsp;
 
 </li>
 <li>
 
 Career development and training opportunities
 
 
 </li>
 </ul>
 
 For a full list of Team Amex benefits, visit our
 
 
 
 Colleague Benefits Site
 
 
 
 .
 
 
 
 
 American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
 
 
 
 
 We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
 
 
 
 
 US Job Seekers - Click to view the &ldquo;
 
 
 
 Know Your Rights
 
 
 
 &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 
 
 
 https://www.eeoc.gov/poster
 
 
 
 
 
 
 Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
 
 
 &nbsp;
 
 
</div>

Executive/Administrative Assistant - Strategic Partnerships

Kira

<div>
 
 Role Overview
 
 
 
 We&rsquo;re looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations in our Tribeca headquarters.
 
 
 At its core, this role is about leverage. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where the leadership team&rsquo;s time is best spent. You won&rsquo;t just schedule meetings - you&rsquo;ll understand what they&rsquo;re for, how they connect to company goals, and how to sequence them intelligently.
 
 
 This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise.
 
 
 This position is fully on-site in Tribeca, NYC, five days per week.
 
 
 
 Core Responsibilities
 
 
 
 <ul>
 <li>
 Manage the complex calendars with a clear understanding of business priorities and competing demands.
 </li>
 <li>
 Sequence meetings strategically to optimize focus, preparation time, and energy.
 </li>
 <li>
 Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
 </li>
 <li>
 Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
 </li>
 <li>
 Manage travel arrangements, expenses, and administrative workflows with precision.
 </li>
 <li>
 Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
 </li>
 <li>
 Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
 </li>
 <li>
 Handle confidential information with discretion and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5&ndash;8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
 </li>
 <li>
 Startup or high-growth company experience strongly preferred.
 </li>
 <li>
 Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
 </li>
 <li>
 Strong business judgment and ability to understand how executive time maps to company priorities.
 </li>
 <li>
 Highly organized with outstanding attention to detail.
 </li>
 <li>
 Professional, clear communicator with strong interpersonal skills.
 </li>
 <li>
 Comfortable managing office operations and vendor relationships.
 </li>
 <li>
 Discreet and trustworthy with sensitive information.
 </li>
 <li>
 Calm, adaptable, and solutions-oriented under pressure.
 </li>
 <li>
 Ability to be fully on-site in Tribeca, NYC five days per week.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like
 
 
 
 Within 6&ndash;12 months:
 
 
 <ul>
 <li>
 The schedules are tightly aligned with top company priorities and runs with minimal friction.
 </li>
 <li>
 Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
 </li>
 <li>
 Inbound requests are handled efficiently with clear communication and good judgment.
 </li>
 <li>
 The office operates smoothly and professionally without requiring oversight.
 </li>
 <li>
 The leadership team experience you as highly reliable, thoughtful, and proactive.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 
 Salary Range:
 
 $110,000&ndash;$120,000 USD base salary, depending on experience and qualifications, plus benefits and equity.
 
 
</div>

Executive Assistant

MrBeast

<div>
 
 About Us
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 About The Role:
 
 
 
 As an
 
 Executive Assistant
 
 , you will be a critical partner to our executive team and the broader organization. Tasked with providing comprehensive administrative support, you'll facilitate effective communication, manage schedules, book travel, and ensure that daily operations proceed without a hitch.&nbsp;
 
 
 This role involves extensive cross-functional engagement with various internal and external partners, making effective collaboration essential. We are looking for someone with a unique blend of administrative excellence, strong communication skills, excellent project management skills, and a proactive mindset to help our executives succeed in a fast-paced and dynamic environment. If that sounds like you, read on below!
 
 
 
 What You&rsquo;ll Be Doing:
 
 
 <ul>
 <li>
 Provide thorough administrative support, including managing calendars, travel arrangements, and preparing for meetings
 </li>
 <li>
 Act as the primary point of contact, liaising between executives, internal teams, and external partners&nbsp;
 </li>
 <li>
 Organize and manage sensitive information, documents, and correspondence, ensuring timely follow-ups and action items
 </li>
 <li>
 Plan and manage complex travel itineraries, including arranging flights, hotels and itineraries&nbsp;
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and events, ensuring executives are well-prepared and well-informed
 </li>
 <li>
 Collaborate with other departments to align priorities and assist with special projects as needed
 </li>
 <li>
 Prepare and review reports, presentations, and other documents for executive meetings and decision-making processes and outline pre-reads and key call outs for executive team
 </li>
 <li>
 Help manage and track key projects, ensuring timely execution and alignment with executive priorities
 </li>
 </ul>
 
 
 Recipe For Success:
 
 
 <ul>
 <li>
 4+ years of experience as an EA or in a similar role, with a proven track record of high-level support to senior/C-suite executives
 </li>
 <li>
 Exceptional organizational skills, meticulous attention to detail, and proficiency in multitasking
 </li>
 <li>
 Outstanding communication and interpersonal skills, always maintaining professionalism and safeguarding confidential information
 </li>
 <li>
 Proficiency in productivity software and tools, including G Suite and calendar/travel management applications
 </li>
 <li>
 Strong problem-solving abilities, coupled with adaptability to evolving priorities and challenges
 </li>
 <li>
 A proactive mindset, with the ability to anticipate needs and the initiative to address them
 </li>
 <li>
 Ability to handle confidential and sensitive information with the utmost discretion and professionalism
 </li>
 <li>
 Experience in project management or strategic initiatives&nbsp;
 </li>
 <li>
 Thrive in fast-paced, high-autonomy environments with evolving priorities
 </li>
 </ul>
 
 
 
 
 A Place to Call Home
 
 
 
 
 
 
 
 We are based in Greenville, North Carolina, widely recognized as the cultural, educational, economic, and medical hub of Eastern North Carolina. Greenville is a university-medical community, home to East Carolina University and Vidant Medical Center, as well as a vibrant Uptown Greenville District with a diverse art, music, and food scene featuring an increasing number of unique, locally-owned businesses and restaurants.
 
 
 
 
 Our excellent affordability, geographic location, and natural resources, combined with cultural, economic, educational, and medical amenities make Greenville-Pitt County a preferred community to call home.
 
 
 
 Benefits
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance&nbsp;
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)&nbsp;
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package&nbsp;
 </li>
 <li>
 Relocation assistance where applicable, including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Momentum Worldwide

<div>
 
 What Are We Looking For
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support various senior leads while contributing to ongoing New York office operational workstreams. This role will provide primary support to an EVP, Group Director of Business Leadership, while also supporting a select group of SVPs. You&rsquo;ll be part of a dynamic, fast-paced environment, requiring sound judgment, strong prioritization skills, and the ability to manage multiple moving parts with discretion and precision. The right candidate is dependable, adaptable, and comfortable balancing structure with evolving priorities. Being a part of Momentum means you get to watch big ideas come to life, so we&rsquo;re looking for someone who is excited to jump right in.
 
 
 
 HERE'S WHAT YOU'LL DO (RESPONSIBILITIES)
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Managing the calendar, scheduling and travel for executives, which includes both video and in-person meetings, conference calls, and handling meeting conflicts and prioritization issues often across multiple time zones.
 </li>
 <li>
 Arranging all aspects of travel, keeping executive&rsquo;s travel profile up-to-date, managing approvals for any travel, arranging flights, hotels, rental car and car service, currency exchange using agency and online services, preparing all itineraries and coordinate events and dining.
 </li>
 <li>
 Handling expenses for the executive and/or other senior leaders, including the creation, submission, and tracking of expense reports in a timely manner using Concur.
 </li>
 <li>
 Knowing the executive&rsquo;s whereabouts at all times and managing their time, keeping them organized.
 </li>
 <li>
 Understanding a who&rsquo;s who of clients, colleagues and partners and their relative importance. Knowing who can be bumped and who needs an immediate response.
 </li>
 <li>
 Telephone &amp; email coverage: taking accurate messages, handling urgent/confidential messages with appropriate judgment.
 </li>
 <li>
 Inputting timesheets into Fiori, Momentum&rsquo;s timekeeping system, on a timely basis
 </li>
 <li>
 Client interaction with high-level Executives: acting as liaison with clients and their assistants.
 </li>
 <li>
 Coordinating and assisting with content, events, and projects associated with executives as needed and assigned.
 </li>
 <li>
 Monitor complex calendars, anticipate meeting preparation (booking conference rooms, sending out meeting agendas, etc.), conflicting schedules and needs of executives involved and prepping Executives for meetings.
 </li>
 <li>
 Proofing important communications, including marketing and new business materials, as needed.
 </li>
 <li>
 Assisting with presentations &ndash; creating, editing, compiling, copy, etc.
 </li>
 <li>
 Coordinating all related conference rooms including any catering, audio/videoconference set up
 </li>
 <li>
 Coordinating client outings, dinner, meetings, etc.
 </li>
 <li>
 Navigating Agency&rsquo;s resources: interfacing with various departments on behalf of executive to collect information, respond to requests, etc.
 </li>
 <li>
 Handle confidential and non-routine information with high level of discretion
 </li>
 <li>
 Supporting Momentum&rsquo;s values
 </li>
 <li>
 Other duties and projects as requested or assigned
 
 
 </li>
 </ul>
 NY Office Operations
 
 
 <ul>
 <li>
 Supporting and assisting NY Office operational needs, events, and projects as assigned.
 </li>
 <li>
 Performing administrative functions for the NY Office as needed, including PO creation, spend tracking and invoice review.
 
 
 </li>
 </ul>
 HERE&rsquo;S WHAT WE&rsquo;RE LOOKING FOR (QUALIFICATIONS &amp; REQUIREMENTS)
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 3+ years of experience successfully in an administrative capacity within a business, marketing, advertising or fast paced environment preferred
 </li>
 <li>
 Strong judgment and decision-making skills, with a proven ability to resolve conflicts and manage scheduling challenges effectively.
 </li>
 <li>
 Determined, proactive, and skilled in handling logistics with efficiency and precision.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Must be customer service oriented, dependable, self-motivated, enthusiastic, resourceful, and excited and motivated by working in a fast-paced, fun environment
 </li>
 <li>
 Demonstrates excellent time management and organizational skills, capable of managing multiple tasks with high attention to detail and minimal supervision.
 </li>
 <li>
 Positive attitude and strong personality that contributes to a collaborative, enjoyable workplace culture.
 </li>
 <li>
 Ability to work independently as well as part of a team, always ensuring internal customers' needs are met efficiently.
 
 
 </li>
 </ul>
 
 SALARY RANGE
 
 
 
 The salary for this position is $66,300. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; location and region; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee&rsquo;s/applicant&rsquo;s background, pertinent experience, and qualifications.
 
 
 
 About Us &ndash; Momentum Worldwide
 
 
 
 Momentum is an agency of doers. We make the industry&rsquo;s most disruptive, entertaining, shareable, unforgettable experiences for our clients and their fans. We do it by bringing people closer to what they love, in original and unexpected ways. Whether it&rsquo;s a physical activation, a virtual experience, or a piece of unique branded content, it&rsquo;s all part of what we call the Total Brand Experience &mdash; ideas that solve business challenges, through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production.
 
 
 We want you to help brands do amazing, unprecedented, wild things, creating experiences that people never forget.
 
 
 
 What Can You Expect From Momentum
 
 
 
 
 At Momentum, we expect our employees to embody our values!
 
 
 
 Our Core Values of Be One, Do Great Work, Have Fun, Give Back and Grow empower an environment where we challenge ourselves professionally and encourage each other personally.
 
 
 
 At Momentum, we make
 
 
 our differences matter!
 
 
 
 Who we are matters. We choose to hire diverse voices from all walks of life. We choose to make our culture one where everyone can be their authentic self and speak in their voice. We choose to give each other permission to get things wrong, so we can learn to make them right. We choose to celebrate the bravery of our peers and we choose to be collectively responsible.
 
 
 
 At Momentum, we make our actions matter!
 
 
 
 Making it matter means always choosing the sustainable option. It means designing waste out from the start. It means working with the right materials. Sourcing locally, innovating off-the-shelf solutions and reusing and repurposing. It means powering smarter. Traveling less. And only working with vendors who do the same. Make it matter means becoming the first experiential agency in the world to receive 2 ISO certifications.
 
 
 
 At Momentum Worldwide, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability &ndash; or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment including training, compensation, benefits and all other privileges of employment.
 
 
 
 
 We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
 
 
 
</div>

Green Key Resources

<div>
 
 An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 
 
 
 
 
 
 Schedule:
 
 Fully Onsite
 
 
 
 Salary:
 
 $150-175K plus bonus
 
 
 
 Hours:
 
 8:30-5:30
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
 </li>
 <li>
 Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
 </li>
 <li>
 Oversee office operations, vendor relationships, and building management to maintain a professional environment.
 </li>
 <li>
 Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
 </li>
 <li>
 Support research initiatives, conference registrations, and corporate access usage for the research team.
 </li>
 <li>
 Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
 </li>
 <li>
 Assist with onboarding new hires, coordinating equipment, access, and logistics.
 </li>
 <li>
 Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
 </li>
 <li>
 Manage office operations, vendor relationships, and building management to ensure seamless functionality.
 </li>
 <li>
 Handle personal administrative tasks for the CEO with confidentiality and professionalism.
 </li>
 <li>
 Identify and implement efficient processes related to office operations and administrative support.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required, preferably in a related field.
 </li>
 <li>
 6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
 </li>
 <li>
 Highly tech-savvy, capable of leveraging technology to improve efficiency.
 </li>
 <li>
 Exceptional organizational, time management, and multitasking abilities.
 </li>
 <li>
 Ability to anticipate needs, plan ahead, and provide solutions proactively.
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail.
 </li>
 <li>
 Experience handling sensitive and confidential information with discretion.
 </li>
 </ul>
</div>

Executive Personal Assistant

AllianceBernstein

<div><div>Job Description</div><div></div><div>
We are seeking a Private Wealth Coordinator (PWC) for Bernstein Private Wealth Management, a unit of AllianceBernstein, L.P. The PWC will work in a dynamic, trust-based partnership with skilled Financial Advisors to serve a broad range of clients&rsquo; needs. As a liaison between Financial Advisors and both internal and external clients, the Private Wealth Coordinator plays a vital role in client relationships.</div><div></div><div> 
A Private Wealth Coordinator will:</div><ul><li><div>
Support multiple Financial Advisors.</div></li><li><div>
Initiate and respond to client requests.</div></li><li><div>
Answer internal and external telephone calls within your team and while covering the reception desk as necessary.</div></li><li><div>
Prepare presentations and reports for Advisors&rsquo; high net worth clients, prospects and intermediaries.</div></li><li><div>
Schedule and maintain meetings, appointments and travel plans to effectively manage Advisor&rsquo;s calendar.</div></li><li><div>
General administrative duties including writing and editing correspondence, answering phones, contact data maintenance, filing and processing expense reports.</div></li><li><div>
As tasks are mastered, administrative duties may be supplemented with other projects of increasing responsibility.</div></li><li><div>
Approximate Hours: 8:00 am - 5:00 pm. Flexibility to work overtime as workload demands change.</div></li><li><div>
Total compensation is competitive and comprised of base salary plus overtime.</div></li></ul><div></div><div>
Job Qualifications</div><div></div><div>
The ideal candidate should have 1-2 years of experience as a coordinator, administrative or executive support in a corporate or professional office.</div><ul><li><div>
Excellent verbal and written communication skills for heavy client interaction.</div></li><li><div>
Effective interpersonal skills and flexibility to adapt to a variety of personalities.</div></li><li><div>
Strong organizational skills and attention to detail.</div></li><li><div>
Capable of prioritizing and executing multiple tasks and projects in a dynamic, deadline-oriented environment.</div></li><li><div>
Working knowledge of Microsoft Word, Excel and PowerPoint.</div></li></ul><div></div><div>
Desired Qualifications</div><ul><li><div>
Bachelor&rsquo;s degree</div></li><li><div>
Financial services industry experience</div></li></ul><div></div><div>
Department Description</div><div></div><div>
Bernstein Private Wealth Management (&ldquo;Bernstein&rdquo;), also a subsidiary of AllianceBernstein L.P. (AB), provides advanced planning strategies and a wide array of investment management services to high net worth families, endowments and foundations, and institutions to help them reach specific financial objectives. Bernstein Private Wealth Management is distinguished among major wealth managers by its single focus and the resulting alignment of interests and accountability this brings to each client relationship. Bernstein&rsquo;s integrated approach allows the firm to tailor each client&rsquo;s portfolio, minimizing the effects of tax and volatility, with investment strategies that draw on AB&rsquo;s deep research expertise across asset classes and geographies.</div><div></div><div>
In accordance with Section 8-107(32) as set forth in the New York City Human Rights Law, the minimum and maximum base annual salary for this role is as follows: Base Salary Range: $70,000 to $80,000. Actual base salaries may vary based on factors including but not limited to education, training, experience, past performance, and other job-related factors. Base salary is just one component of total compensation at AB, which may include, depending on eligibility, commissions, year-end incentive compensation, short- and long-term incentives and Department-specific awards. In addition AB provides a variety of benefits to eligible employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, sick and vacation time off.</div><div></div><div> 
AB does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital status, citizenship status, sexual orientation, gender identity, military or veteran status or any other basis that is prohibited by applicable law. AB&rsquo;s policies, as well as practices, seek to ensure that employment opportunities are available to all employees and applicants, based solely on job-related criteria.</div><div></div><div> 
#BernsteinPWM</div>
New York, New York</div>

Private Wealth Administrative Assistant

LaSalle Network

<div>
 
 LaSalle Network is hiring for an
 
 Administrative Assistant to the Office of the Global Head
 
 ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 
 
 The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 
 
 
 Administrative Assistant to the Office of the Global Head
 
 Responsibilities:
 
 <ul>
 <li>
 Manage a complex and constantly evolving global calendar across multiple time zones.
 </li>
 <li>
 Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
 </li>
 <li>
 Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
 </li>
 <li>
 Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
 </li>
 <li>
 Prepare materials for meetings, presentations, and business engagements.
 </li>
 <li>
 Coordinate logistics for conferences, events, and high-profile engagements.
 </li>
 <li>
 Arrange and manage detailed domestic and international travel, including private aviation when applicable.
 </li>
 <li>
 Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
 </li>
 <li>
 Manage real-time travel adjustments and contingency planning.
 </li>
 <li>
 Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
 </li>
 <li>
 Support planning of personal travel and events as needed.
 </li>
 <li>
 Liaise with personal staff, vendors, and service providers with professionalism and discretion.
 </li>
 <li>
 Track priorities, deadlines, and action items across business and personal commitments.
 </li>
 <li>
 Handle confidential information with the highest level of discretion.
 </li>
 <li>
 Coordinate with internal teams, external partners, and advisors globally.
 </li>
 <li>
 Anticipate needs and proactively resolve scheduling or logistical conflicts.
 </li>
 </ul>
 
 
 Administrative Assistant to the Office of the Global Head
 
 Qualifications:
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
 </li>
 <li>
 Personal support experience preferred.
 </li>
 <li>
 Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
 </li>
 <li>
 Demonstrated expertise managing complex international travel, including private travel logistics.
 </li>
 <li>
 Exceptional organizational and time-management skills with the ability to manage competing priorities.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 High level of professionalism, discretion, and emotional intelligence.
 </li>
 <li>
 Ability to operate with urgency, flexibility, and sound judgment.
 </li>
 <li>
 Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
 </li>
 <li>
 Comfortable working outside standard business hours when required to support global activity.
 </li>
 <li>
 Strong problem-solving mindset with a proactive approach.
 </li>
 <li>
 Highly detail-oriented with strong follow-through.
 </li>
 </ul>
 
 This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 
 
 If you meet the minimum requirements and are interested in learning more, apply today!
 
 
 Allison Sachnoff
 
 
 Senior Recruiter
 
 
 LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 
 
 LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 
 
 LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 
 
 All assignments are at-will and their duration is subject to change.
 
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Administrative Assistant to Office of Global Head

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Administrative Assistant to Office of Global Head