administrative assistant

executive assistant

executive personal assistant Jobs in New York

executive personal assistant

personal assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant

<div>
 <strong>
  Work Location
 </strong>
 :
 <br/>
 <br/>
 New York, New York, &Eacute;tats-Unis d'Am&eacute;rique
 <br/>
 <br/>
 <strong>
  Hours
  <br/>
  <br/>
 </strong>
 40
 <br/>
 <br/>
 <strong>
  Line Of Business
  <br/>
  <br/>
 </strong>
 Administration
 <br/>
 <br/>
 <strong>
  Pay Detail
  <br/>
  <br/>
 </strong>
 80,000 - 100,000 USD
 <br/>
 <br/>
 TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
 <br/>
 <br/>
 As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Department Overview
  <br/>
  <br/>
 </strong>
 At TD Securities (TDS), everything we do is driven by our passion to provide legendary customer experience. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to an executive within TDS.
 <br/>
 <br/>
 <strong>
  Job Details
  <br/>
  <br/>
 </strong>
 If you are a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
 <br/>
 <br/>
 As seasoned Executive Administrative Assistant, you will provide dedicated support for a Global Compliance executive at TDS.
 <br/>
 <br/>
 <strong>
  What You'll Do
  <br/>
  <br/>
 </strong>
 You will make a meaningful impact, grow your skills, and thrive in our culture of care. As a valued member of the team your work will involve a range of complexities and may include the following accountabilities:
 <br/>
 <br/>
 <ul>
  <li>
   Provide top level clerical or specialized executive administrative support.
  </li>
  <li>
   Own and maintain calendar management for Senior Vice President and troubleshoot conflicts with creative solutions.
  </li>
  <li>
   Coordinate travel for executive, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties.
  </li>
  <li>
   Process expenses for teams ensuring timely completion.
  </li>
  <li>
   Assist with onboarding/offboarding activities (e.g., asset management, access management, supply orders)
  </li>
  <li>
   Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions.
  </li>
  <li>
   Provides executive administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents.
  </li>
  <li>
   Maintain confidentiality: Access to the executive's emails to assist in prioritizing or performing important administrative tasks on their behalf.
  </li>
  <li>
   Apply appropriate due diligence ensuring accuracy in completing ad-hoc executive administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cultivate Our Culture Of Care
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide executive support while ensuring quality service and professionalism at every interaction.
  </li>
  <li>
   Participate fully as a member of the team and contribute to a positive work environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  What You Need to Succeed
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma with 5+ years of relevant experience
  </li>
  <li>
   Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)
  </li>
  <li>
   Ability to work independently with flexibility to coordinate processes and information across related teams.
  </li>
  <li>
   Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners.
  </li>
  <li>
   Can perform efficiently in a multi-task environment and ensure deadlines are met.
  </li>
  <li>
   Can efficiently interpret TD policies and help executive apply these standards in a fast-changing environment.
  </li>
  <li>
   Experience coordinating travel arrangements and comfortable managing frequent changes.
  </li>
  <li>
   Strong organizational skillset to manage accountabilities while simultaneously managing executive administrative requirements.
  </li>
  <li>
   Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively.
  </li>
  <li>
   Strong judgment skills to support initiatives and apply discretion when working with confidential.
  </li>
  <li>
   Work with complete autonomy alongside leader.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Requirements
  <br/>
  <br/>
 </strong>
 Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%
 <br/>
 <br/>
 <ul>
  <li>
   Domestic Travel &ndash; Occasional
  </li>
  <li>
   International Travel &ndash; Never
  </li>
  <li>
   Performing sedentary work &ndash; Continuous
  </li>
  <li>
   Performing multiple tasks &ndash; Continuous
  </li>
  <li>
   Operating standard office equipment - Continuous
  </li>
  <li>
   Responding quickly to sounds &ndash; Occasional
  </li>
  <li>
   Sitting &ndash; Continuous
  </li>
  <li>
   Standing &ndash; Occasional
  </li>
  <li>
   Walking &ndash; Occasional
  </li>
  <li>
   Moving safely in confined spaces &ndash; Occasional
  </li>
  <li>
   Lifting/Carrying (under 25 lbs.) &ndash; Occasional
  </li>
  <li>
   Lifting/Carrying (over 25 lbs.) &ndash; Never
  </li>
  <li>
   Squatting &ndash; Occasional
  </li>
  <li>
   Bending &ndash; Occasional
  </li>
  <li>
   Kneeling &ndash; Never
  </li>
  <li>
   Crawling &ndash; Never
  </li>
  <li>
   Climbing &ndash; Never
  </li>
  <li>
   Reaching overhead &ndash; Never
  </li>
  <li>
   Reaching forward &ndash; Occasional
  </li>
  <li>
   Pushing &ndash; Never
  </li>
  <li>
   Pulling &ndash; Never
  </li>
  <li>
   Twisting &ndash; Never
  </li>
  <li>
   Concentrating for long periods of time &ndash; Continuous
  </li>
  <li>
   Applying common sense to deal with problems involving standardized situations &ndash; Continuous
  </li>
  <li>
   Reading, writing and comprehending instructions &ndash; Continuous
  </li>
  <li>
   Adding, subtracting, multiplying and dividing &ndash; Continuous
   <br/>
   <br/>
  </li>
 </ul>
 The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities &amp; duties are considered essential functions for ADA purposes.
 <br/>
 <br/>
 <strong>
  Who We Are
  <br/>
  <br/>
 </strong>
 TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.
 <br/>
 <br/>
 Together, we are reimagining what banking can be for our clients, colleagues and communities.
 <br/>
 <br/>
 <strong>
  Our Total Rewards Package
  <br/>
  <br/>
 </strong>
 Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more
 <br/>
 <br/>
 <strong>
  Additional Information
  <br/>
  <br/>
 </strong>
 We&rsquo;re delighted that you&rsquo;re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we&rsquo;re committed to providing the support our colleagues need to thrive both at work and at home.
 <br/>
 <br/>
 <strong>
  Colleague Development
  <br/>
  <br/>
 </strong>
 If you&rsquo;re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You&rsquo;ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.
 <br/>
 <br/>
 If you&rsquo;re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
 <br/>
 <br/>
 We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.
 <br/>
 <br/>
 <strong>
  Training &amp; Onboarding
  <br/>
  <br/>
 </strong>
 We will provide training and onboarding sessions to ensure that you&rsquo;ve got everything you need to succeed in your new role.
 <br/>
 <br/>
 <strong>
  Interview Process
  <br/>
  <br/>
 </strong>
 We&rsquo;ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
 <br/>
 <br/>
 <strong>
  Accommodation
  <br/>
  <br/>
 </strong>
 TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
 <br/>
 <br/>
 If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.
</div>


Executive Administrative Assistant

Richline Group Inc.

<p><b>To be considered, please apply directly on our website: </b>https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9f0e7c92-7cda-4bfe-ab8c-629c4676e9f1&amp;ccId=19000101_000001&amp;jobId=505459&amp;lang=en_US&amp;source=EN..</p><p><b>Reports to:</b> [CEO, President and CFO]</p><p>Richline Group, a Berkshire Hathaway Company</p><p>New York, New York, United States</p><p><b>Position Summary:</b></p><p>We are looking for a highly motivated Executive Assistant to support members of our Executive team. The position offers exposure to every department and is essential to the smooth operation of our organization and requires someone who can effectively manage various responsibilities in a dynamic environment.</p><p><b>Responsibilities include but are not limited to</b>:</p><ul><li>Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.</li><li>Assist with preparation of presentation materials, as needed.</li><li>Responsible for calendar management.</li><li>Generate various reports utilizing internal Company software.</li><li>Act as a primary back-up for the reception desk, as needed.</li><li>Prepare and track various cards, tips, birthday, gifts, flowers, donations etc.</li><li>Arrange and coordinate travel schedules and reservations for executive management (both domestic and international).</li><li>Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.</li><li>Assist with meeting preparation, special events and conference planning including trade shows. Keep events organized including guest lists, follow-ups, and confirmations.</li><li>Coordinate and manage sales and charity events &ndash; including booking hotel rooms and other accommodations and following up on various details to ensure the success of these events.</li><li>Order catering for meetings.</li><li>Manage contact lists and databases.</li></ul><p><b>Experience &amp; Skills:</b></p><ul><li>Able to prioritize all requests and meet deadlines.</li><li>Must be detail oriented.</li><li>Works quickly and accurately under pressure</li><li>Excellent interpersonal and communications skills</li><li>Ability to multi-task and handle pressure with grace</li><li>Experience with heavy calendar management and travel arrangement</li><li>Notary license is a plus.</li></ul><p><b>Minimum Requirements:</b></p><ul><li>A bachelor&rsquo;s degree in related field or equivalent work experience.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>1-2 years of experience working for senior executives in a corporate environment.</li></ul><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Ability to Relocate:</p><ul><li>New York, NY 10018: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

American Express

<div><p>The Executive Assistant will provide administrative support to the Head of the Global Financial Crimes Compliance Organization. This position plays a critical role in supporting managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.</p></div>
<br><div><ul><li>Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills.
</li><li>A keen attention to detail and a sense of urgency in execution and follow-up.
</li><li>Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
</li><li>A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
</li><li>Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.
</li><li>Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.
</li><li>Knowledge of MyInfo, Concur Expense &amp; Travel, Ariba Buyer, SharePoint, WebEx, Slack.
</li><li>Excellent written and verbal communication skills.
</li><li>Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader&rsquo;s organization to run efficiently.
</li><li>Exudes professional maturity.
</li><li>Bachelor&rsquo;s degree preferred.
</li></ul><p>Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</p></div>
<br><div><p>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
</p><p>As part of Team Amex, you&rsquo;ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.</p></div>
<br><div><p>We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
</p><p></p><ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul><p>For a full list of Team Amex benefits, visit out Colleague Benefits Site .
</p><div>American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.<br>
</div><div></div><br>
<div>We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.<br>
</div><div></div><br>
<div>US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.</div></div><div></div>

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Executive Assistant will provide administrative support to the Head of the Global Financial Crimes Compliance Organization. This position plays a critical role in supporting managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Scheduling meetings with senior executives internally and externally, reserving conference rooms, and coordinating meeting logistics across globally distributed leadership teams, ensuring careful alignment with multiple time zones.
  </li>
  <li>
   Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas.
  </li>
  <li>
   Preparing, reviewing, and processing expense reports, in line with company T&amp;E policy.
  </li>
  <li>
   Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings.
  </li>
  <li>
   Managing e-mails and correspondence in a timely manner.
  </li>
  <li>
   Assisting with timekeeping and payroll duties.
  </li>
  <li>
   Ordering workstations, devices and accessories as needed by the team.
  </li>
  <li>
   Processing invoices and requisitions.
  </li>
  <li>
   Assisting in the management and coordination of compliance-related projects and initiatives.
  </li>
  <li>
   Proactively identify and resolve administrative issues and challenges.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills.
  </li>
  <li>
   A keen attention to detail and a sense of urgency in execution and follow-up.
  </li>
  <li>
   Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
  </li>
  <li>
   A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
  </li>
  <li>
   Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.
  </li>
  <li>
   Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.
  </li>
  <li>
   Knowledge of MyInfo, Concur Expense &amp; Travel, Ariba Buyer, SharePoint, WebEx, Slack.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader&rsquo;s organization to run efficiently.
  </li>
  <li>
   Exudes professional maturity.
  </li>
  <li>
   Bachelor&rsquo;s degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
 <br/>
 <br/>
 As part of Team Amex, you&rsquo;ll experience our powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 <br/>
 <br/>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 <br/>
 <br/>
 <ul>
  <li>
   Competitive base salaries
  </li>
  <li>
   Bonus incentives
  </li>
  <li>
   6% Company Match on retirement savings plan
  </li>
  <li>
   Free financial coaching and financial well-being support
  </li>
  <li>
   Comprehensive medical, dental, vision, life insurance, and disability benefits
  </li>
  <li>
   Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
  </li>
  <li>
   20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
  </li>
  <li>
   Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
  </li>
  <li>
   Free and confidential counseling support through our Healthy Minds program
  </li>
  <li>
   Career development and training opportunities
   <br/>
   <br/>
  </li>
 </ul>
 For a full list of Team Amex benefits, visit out Colleague Benefits Site .
 <br/>
 <br/>
 American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
 <br/>
 <br/>
 We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
 <br/>
 <br/>
 US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster.
 <br/>
 <br/>
 The below represents the expected salary range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
</div>


JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Be part of the Wealth Management Technology team, where you will have the opportunity to work in a fast-paced organization that is results-oriented, with a focus on attention to detail and quality.</p><p>
As an Executive Assistant in Wealth Management&ndash;Technology, you will support wealth management and need to work well in a team environment, represent the manager/group with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's and teams activities and goals.﻿</p><p><b>
Job responsibilities</b></p><ul><li>
Leverage enterprise <b>AI </b>tools as a daily productivity partner across all responsibilities &mdash; including drafting communications, summarizing documents, researching information, preparing meeting materials, and proofreading work &mdash; while applying sound judgment regarding accuracy, tone, and information sensitivity.</li><li>
Maintain complex and detailed calendars</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects for offsite conferences and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain current organizational charts and Executive Bio&rsquo;s</li><li>
Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly</li><li>
Assist in editing documents, spreadsheets and presentations.</li></ul><p>
</p><p><b>Required qualifications, capabilities, and skills
</b></p><ul><li>Frequent user of <b>AI</b> tools and adoption of AI into daily workflows</li><li>
At least five years of administrative experience,</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office: Excel, OneNote, Teams.</li><li>
Must be familiar with international travel coordination and logistics</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p>
</p><p><b>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option</b></p>
<b>ABOUT US</b><p><br>
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
</p><p></p><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><p></p><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p><p></p><p>
Equal Opportunity Employer/Disability/Veterans</p><br>
<br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Colgate-Palmolive

<div><p>No Relocation Assistance Offered<br>
Job Number #172955 - New York, New York, United States<br>
<br>
<b>Who We Are</b><br>
<br>
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!<br>
<br>
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values&mdash;Caring, Inclusive, and Courageous&mdash;we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.</p><p><br>
This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.</p><p></p><h3 class="jobSectionHeader"><b>
Responsibilities</b></h3><ul><li><p><b>
Executive Coordination:</b> Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.</p></li><li><p><b>
High-Impact Communication:</b> Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.</p></li><li><p><b>
Global Logistics Management:</b> Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.</p></li><li><p><b>
Strategic Project Support:</b> Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.</p></li><li><p><b>
Workflow Optimization:</b> Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.</p></li><li><p><b>
Financial &amp; Administrative Triage:</b> Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.</p></li></ul><p></p><h3 class="jobSectionHeader"><b>
Required Qualifications</b></h3><ul><li><p>
High School Diploma or GED</p></li><li><p>
10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.</p></li><li><p>
Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.</p></li><li><p>
Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.</p></li></ul><p></p><h3 class="jobSectionHeader"><b>
Preferred Qualifications</b></h3><ul><li>
15+ years of experience</li><li><p>
Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.</p></li><li>
High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.</li><li><p>
Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.</p></li><li><p>
Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.</p></li><li><p>
Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.</p></li><li>
Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.</li></ul><p><b><br>
Compensation and Benefits</b><br>
Salary Range $95,000.00 - $125,000.00 USD<br>
<br>
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.<br>
<br>
Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.<br>
<br>
<b>Our Commitment to Inclusion</b><br>
Our journey begins with our people&mdash;developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.<br>
<br>
<b>Equal Opportunity Employer</b><br>
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.<br>
<br>
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.<br>
<br>
For additional Colgate terms and conditions, please click here.<br>
<br>
#LI-Hybrid</p></div>

<div></div><div><div><div>Requisition ID <b>172955</b> - Posted <b>04/27/2026</b> - <b>Executive</b> - <b>United States</b> - <b>New York</b> - <b>New York</b> - <b>Colgate-Palmolive</b> - <b>Travel - up to 10% of time</b> - <b>Hybrid</b></div></div><p></p><div><div><div><div><p><b><br>
</b></p></div></div></div></div><br>
<div></div><div><div><div><div><div><div><div>No Relocation Assistance Offered<br>
Job Number #172955 - New York, New York, United States<br>
<br>
<b>Who We Are</b><br>
<br>
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!<br>
<br>
Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values&mdash;Caring, Inclusive, and Courageous&mdash;we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.</div><br>
<div>This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.</div>
<p></p>
<h3 class="jobSectionHeader"><b>Responsibilities</b></h3>
<ul>
<li><div><b>Executive Coordination:</b> Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.</div>
</li>
<li><div><b>High-Impact Communication:</b> Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.</div>
</li>
<li><div><b>Global Logistics Management:</b> Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.</div>
</li>
<li><div><b>Strategic Project Support:</b> Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.</div>
</li>
<li><div><b>Workflow Optimization:</b> Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.</div>
</li>
<li><div><b>Financial &amp; Administrative Triage:</b> Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.</div>
</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Required Qualifications</b></h3>
<ul>
<li><div>High School Diploma or GED</div>
</li>
<li><div>10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.</div>
</li>
<li><div>Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.</div>
</li>
<li><div>Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.</div>
</li>
</ul><p></p><h3 class="jobSectionHeader"><b>Preferred Qualifications</b></h3>
<ul><li>15+ years of experience</li>
<li>
<div>Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.</div>
</li>
<li>High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.</li>
<li>
<div>Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.</div>
</li>
<li><div>Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.</div>
</li>
<li><div>Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.</div>
</li>
<li>Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.</li></ul><br>
<div><br>
<b>Compensation and Benefits</b><br>
Salary Range $95,000.00 - $125,000.00 USD<br>
<br>
Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.<br>
<br>
Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.<br>
<br>
<b>Our Commitment to Inclusion</b><br>
Our journey begins with our people&mdash;developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.<br>
<br>
<b>Equal Opportunity Employer</b><br>
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.<br>
<br>
Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.<br>
<br>
For additional Colgate terms and conditions, please click here.<br>
<br>
#LI-Hybrid</div></div></div></div></div></div></div></div><p></p>

Executive Administrative Assistant (172955)

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Executive Administrative Assistant (172955)