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administrative assistant flight operations

Crown Equipment

<div>Company Description: 
Crown Equipment Corporation is a leading innovator in world-class forklift and material handling equipment and technology. As one of the world&rsquo;s largest lift truck manufacturers, we are committed to providing the customer with the safest, most efficient and ergonomic lift truck possible to lower their total cost of ownership.<div><div><div><h2 class="jobSectionHeader"> 
Job Posting External</h2></div><div>
Primary Responsibilities 
<ul><li>
Coordinate scheduling Company aircraft between departments or individuals requesting the use of an airplane and the Flight Operations Chief Pilot, Senior Captain, and/or the individual flight crew.</li><li>
Coordinate activities such as aircraft availability, destination airport, Flight Service Operations (FSO), food requirements, ground transportation, and make hotel accommodations for flight crews and passengers.</li><li>
Prepare daily flight schedule and distribute to Company pilots, Maintenance Chief, and senior management.</li><li>
Assist Administration and department heads in the preparation of trip request forms, coordination of flights and securing approval from Administration.</li><li>
Receive all visitors to Flight Operations facilities.</li><li>
Answer telephones, faxes, paging for department personnel, and relay messages for employees.</li><li>
Notify appropriate personnel on fuel, freight and mail deliveries.</li><li>
Maintain/update emergency handbooks (Company Flight Operations Manual).</li><li>
Perform administrative support and related duties for the department and type correspondence for the Flight Operations Chief Pilot.</li></ul> 
Minimum Qualifications 
<ul><li>
High school diploma or equivalent</li><li>
Display high level of maturity and decorum to deal properly with important phone calls and confidential information</li><li>
Good computer skills</li></ul></div></div></div> 
Work Authorization: 
Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire. 
No agency calls please. 
Compensation and Benefits: 
Crown offers an excellent wage and benefits package for full-time employees including Health/Dental/Vision/Prescription Drug Plan, Flexible Benefits Plan, 401K Retirement Savings Plan, Life and Disability Benefits, Paid Parental Leave, Paid Holidays, Paid Vacation, Tuition Reimbursement, and much more.
EOE Veterans/Disabilities</div>

Administrative Assistant - Flight Operations

American Airlines

<div>
 
 Intro
 
 
 
 Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you&rsquo;ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you&rsquo;ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
 
 
 
 Why you'll love this job
 
 
 
 This job is a member of the Inflight Team, within the Customer Experience Division. Responsible for providing support to Flight Attendants and facilitating the enhancement of the customer experience by achieving on time departures through increased inter-departmental interaction, consistent communication, use of operational resources, and team member accountability.
 
 
 
 What You'll Do
 
 
 
 
 As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.
 
 
 
 <ul>
 <li>
 Acts as the liaison with local and system departments, e.g. IOC, Control Center (Tower), Customer Care, Crew Scheduling, Customer Ops, Daily Ops, Catering, Cabin Appearance, Business Partners and the Flight Department
 </li>
 <li>
 Oversee Flight Service base operational reliability by taking lead role in dependability engagement, communication, &amp; accountability.
 </li>
 <li>
 Handles operational events and proactively provides crew assistance or delay mitigation based on priority of engagement and operational impact.
 </li>
 <li>
 Coordinates with Daily Operations/IOC to respond to Flight Attendant injuries and aircraft emergencies by providing appropriate base guidance and support.
 </li>
 <li>
 Notifies rescheduled and reassigned Flight Attendants&rsquo; traveling through the base.
 </li>
 <li>
 Provides status of department reliability and communicates irregularities which may impact the daily operation to Inflight, IOC, and Hub Control Center leadership.
 </li>
 <li>
 Coordinates with Crew Scheduling/Tracking for pre-boarding of flights or re-crewing, if necessary.
 </li>
 <li>
 Assists with administrative duties, such as delay investigations, daily and monthly reports pertaining to operational activities.
 </li>
 <li>
 Investigates and documents delays including Right Start, IPD (International Premium), IFS (International Flagship Service).
 </li>
 <li>
 Implements selected policies, as well as ensuring established guidelines are followed and enforced.
 </li>
 <li>
 Coordinate and host base activities to support engagement initiatives
 </li>
 <li>
 May conduct coaching and counseling as appropriate
 </li>
 <li>
 Assists with Flight Attendant reasonable cause drug and alcohol testing.
 </li>
 <li>
 Provides Flight Attendant EFB (Electronic Flight Bag) support.
 
 
 </li>
 </ul>
 
 All you'll need for success
 
 
 
 
 Minimum Qualifications- Education &amp; Prior Job Experience
 
 
 
 <ul>
 <li>
 High School diploma or GED equivalency
 </li>
 <li>
 PC, Sabre, DECS, and RES experience
 </li>
 <li>
 Must be able to work shift work, including weekends and holidays.
 </li>
 <li>
 Must be able to work on-site at assigned base/location.
 
 
 </li>
 </ul>
 
 Preferred Qualifications- Education &amp; Prior Job Experience
 
 
 
 <ul>
 <li>
 Bachelors degree preferred/or equivalent work experience.
 </li>
 <li>
 Strongly preferred to have completed Flight Attendant training as prescribed by the FAA and whose name appears on the current Flight Attendant System Seniority List
 </li>
 <li>
 Current Passenger Service, Passenger Sales or Crew Scheduling experience.
 </li>
 <li>
 Knowledge of company on-time performance goals and dependability metrics.
 </li>
 <li>
 An understanding of working with a contract labor group is desirable.
 
 
 </li>
 </ul>
 
 Skills, Licenses &amp; Certifications
 
 
 
 <ul>
 <li>
 Sound judgement and strong decision making skills
 </li>
 <li>
 Ability to work independently as well as collaboratively
 </li>
 <li>
 Ability to prioritize, multi-task and manage several events and situations simultaneously
 </li>
 <li>
 Ability to work under demanding operational conditions
 </li>
 <li>
 Excellent interpersonal, oral and written communication skills
 </li>
 <li>
 Ability to work all shifts, holidays, and overtime as required
 </li>
 <li>
 Requires rotation of shifts and days off
 </li>
 <li>
 Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA) and secure US Customs security badge if applicable
 </li>
 <li>
 Must Pass U.S. Department of Transportation (DOT) mandated drug test
 
 
 </li>
 </ul>
 
 What You'll Get
 
 
 
 Feel free to take advantage of all that American Airlines has to offer:
 
 
 <ul>
 <li>
 Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
 </li>
 <li>
 Health Benefits: On day one, you&rsquo;ll have access to your health, dental, prescription and vision benefits to help you stay well. And that&rsquo;s just the start, we also offer virtual doctor visits, flexible spending accounts and more.
 </li>
 <li>
 Wellness Programs: We want you to be the best version of yourself &ndash; that&rsquo;s why our wellness programs provide you with all the right tools, resources and support you need.
 </li>
 <li>
 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
 </li>
 <li>
 Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
 
 
 </li>
 </ul>
 
 Feel free to be yourself at American
 
 
 
 From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
 
 
 Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life&rsquo;s journey? Feel free to be yourself at American.
</div>

Operations Coordinator, Inflight - JFK

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

<div>
 
 Client Overview
 
 
 
 Our client, a reputable financial services company in New York City, is seeking a detail-oriented and professional
 
 Administrative Assistant
 
 to support daily office operations. This role is ideal for someone with strong administrative experience who thrives in a structured, fast-paced corporate finance environment.
 
 
 
 Salary/Hourly Rate
 
 
 
 $26/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to internal teams and leadership. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and department teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate internal meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking as needed.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2+ years of administrative assistant experience in a corporate environment.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392074
</div>

Administrative Assistant - 392074

CitiStaffing

<div>
 
 
 Executive Assistant to CEO - $120k-$150k
 
 
 
 
 
 
 
 Global technology firm is looking for an Executive Assistant to support Founder/CEO as a right-hand administrative and operational support person. Position will enable the assistant to act as a strategic partner and trusted operator, while keeping office operations moving in a fast-paced environment.
 
 
 
 
 
 
 Responsibilities Include:
 
 
 <ul>
 <li>
 Serve as a right-hand partner to CEO performing both EA and PA duties as needed
 </li>
 <li>
 Manage complex scheduling and calendar coordination across multiple time zones
 </li>
 <li>
 Arrange extensive global travel including air, ground transportation, dining reservation, hotels with different time zones, visas, etc.
 </li>
 <li>
 Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups
 </li>
 <li>
 Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
 </li>
 <li>
 Partner with internal leaders and external partners to support initiatives, troubleshoot blockers, and move projects forward
 </li>
 <li>
 Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine
 </li>
 <li>
 Assist with office operations support including vendor management, supplies, invoicing, and some HR-related tasks
 </li>
 <li>
 Moderate Personal Assistant work as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements Include:
 
 
 <ul>
 <li>
 8+ years of experience in administrative support to senior leadership including C-Suite, Founders, and executives
 </li>
 <li>
 Prior experience in tech firms and/or startup environments is a BIG plus; must be able to work at a fast-paced with an entrepreneurial mindset
 </li>
 <li>
 College graduates strongly preferred
 </li>
 <li>
 Previous work with business operations and light office management would be an asset
 </li>
 <li>
 Highly organized and detail-oriented, must have a keen sense of discretion
 </li>
 <li>
 An exceptional communicator with strong emotional intelligence and sound judgment
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO - $120k-$150k

<div>
 
 
 About the Company
 
 
 
 
 
 
 We are seeking a highly capable, forward-thinking Executive Assistant to support the COO of a fast-paced, high-volume manufacturing organization. This is a hands-on, strategic support role for someone who anticipates needs, solves problems before they arise, and thrives in a dynamic, deadline-driven environment.
 
 
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 The Executive Assistant will act as a trusted partner to the COO, supporting executive, operational, administrative, and personal responsibilities while working closely with senior leadership and cross-functional teams including Operations, Sales, HR, Finance, and international partners.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the COO in various executive, operational, administrative, and personal tasks.
 </li>
 <li>
 Work closely with senior leadership and cross-functional teams.
 </li>
 <li>
 Anticipate needs and solve problems proactively.
 </li>
 <li>
 Manage complexity and maintain discretion in all matters.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Calendar management, including professional and personal scheduling
 </li>
 <li>
 Travel arrangements, both domestic and international
 </li>
 <li>
 Expense submission in coordination with HR and Finance
 </li>
 <li>
 Communication management, responding on behalf of the COO
 </li>
 <li>
 Coordination of vendor relations and office operation
 </li>
 </ul>
 
 
 
 
 
 
 
 Equal Opportunity Statement
 
 
 
 
 
 
 We are committed to diversity and inclusivity in our hiring practices.
 
 
 
</div>

Executive Assistant

Addison Group

<div>
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Industry:
 
 Legal Services
 
 
 
 Location (city, state):
 
 New York, NY
 
 
 
 Assignment Type:
 
 Direct Hire
 
 
 
 Pay:
 
 $65,000 &ndash; $72,000 annually (depending on experience)
 
 
 
 Work Schedule:
 
 Monday &ndash; Friday, 9:30 AM &ndash; 5:30 PM; onsite with every other Friday remote
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 About Our Client
 
 
 
 Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.
 
 
 
 Job Description
 
 
 
 The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.
 
 
 The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Draft, format, and revise professional correspondence, reports, and legal-related documentation
 </li>
 <li>
 Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
 </li>
 <li>
 Review and organize electronic and physical correspondence for attorneys and team members
 </li>
 <li>
 Maintain and coordinate calendars, including scheduling meetings and appointments
 </li>
 <li>
 Coordinate domestic and international travel arrangements as needed
 </li>
 <li>
 Prepare and format documents based on attorney dictation or notes
 </li>
 <li>
 Maintain organized filing systems for both electronic and physical records
 </li>
 <li>
 Coordinate logistics for internal meetings and client-facing events
 </li>
 <li>
 Enter attorney time and track reimbursable expenses in internal systems
 </li>
 <li>
 Assist with billing preparation and review of invoices for accuracy
 </li>
 <li>
 Update internal client relationship management systems with contact information
 </li>
 <li>
 Support administrative workflows such as opening client matters and conducting internal checks related to new work
 </li>
 <li>
 Provide backup administrative support to other legal professionals when needed
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 1&ndash;5 years of administrative support experience, preferably within a legal or professional services environment
 </li>
 <li>
 Recent graduates may be considered if they have completed relevant internships or legal administrative programs
 
 
 </li>
 </ul>
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
 </li>
 <li>
 Strong calendar management skills using Outlook
 </li>
 <li>
 Ability to proofread documents for spelling, grammar, and formatting accuracy
 </li>
 <li>
 Experience with legal or professional services software platforms is a plus
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 <ul>
 <li>
 Associate&rsquo;s degree required
 </li>
 <li>
 Bachelor&rsquo;s degree strongly preferred
 
 
 </li>
 </ul>
 Perks
 
 
 <ul>
 <li>
 Opportunity to work with a globally recognized professional services organization
 </li>
 <li>
 Collaborative administrative team environment
 </li>
 <li>
 Exposure to high-level legal operations and professional development opportunities
 </li>
 <li>
 Competitive salary and benefits package
 
 
 </li>
 </ul>
 Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
</div>

Legal Administrative Assistant

Explore 513+ Administrative assistant flight operations in New York this April. Find roles across top companies and apply now to boost your career.