administrative assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

accounting coordinator

accounting manager

administrative assistant financial reportin

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Manhattan, NY (4 days onsite, 1 day remote)
 
 
 
 Compensation:
 
 Up to $150,000 base + bonus
 
 
 
 Overview
 
 
 
 Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
 </li>
 <li>
 Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
 </li>
 <li>
 Prepare and reconcile expense reports in a timely and accurate manner
 </li>
 <li>
 Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
 </li>
 <li>
 Draft correspondence, presentations, and other administrative documents
 </li>
 <li>
 Assist with investor meetings, board materials, and high-level presentations as needed
 </li>
 <li>
 Manage ad hoc projects and ensure seamless day-to-day operations
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
 </li>
 <li>
 Strong experience managing complex calendars, travel logistics, and expenses
 </li>
 <li>
 High level of professionalism with exceptional communication skills
 </li>
 <li>
 Proven ability to prioritize and multitask in a high-pressure environment
 </li>
 <li>
 Strong attention to detail and ability to handle confidential information with discretion
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite
 </li>
 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience supporting multiple executives or a team of senior leaders
 </li>
 <li>
 Exposure to investor relations, board support, or deal-related coordination
 </li>
 <li>
 Proactive, anticipatory mindset with strong problem-solving skills
 </li>
 <li>
 Team-oriented with a collaborative approach
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

Tiger Recruitment

<div>
 
 Title: Personal Assistant / House Manager
 
 
 
 
 
 Salary: $125,000 p.a. - $175,000 p.a.
 
 
 
 
 
 Start: ASAP
 
 
 
 
 
 Tiger Recruitment is working with a UHNWF based in New York who is looking for a tech-savvy Personal Assistant / House Manager to help navigate their busy life. This role straddles supporting their busy personal life as well as executive assistant needs, as both principals have their own investment businesses. All candidates must be very detail-oriented, trustworthy, and very familiar with vendor management. They are looking for candidates who have supported principals who have worked in finance. To apply you must have experience working for UHNW as a Personal Assistant / House Manager. All candidates must have great project management skills preferrably with a project management software.
 
 
 
 
 
 RESPONSIBILITIES:
 
 <ul>
 <li>
 Manage principals' calendars, scheduling calls and appointments, whether professional or personal
 </li>
 <li>
 Research and make travel, restaurant, or entertainment bookings
 </li>
 <li>
 Manage collections such as art, wine, or cars
 </li>
 <li>
 Source items, from ordering supplies on Amazon to researching products to finding the rare
 </li>
 <li>
 Help plan parties &amp; events
 </li>
 <li>
 Recruit, interview, on-board, and guide household and administrative employees (under principals' supervision)
 </li>
 <li>
 Oversee property management of primary and secondary residences, including finding and booking services &amp; contractors, and possibly overseeing renovations
 </li>
 <li>
 Negotiate with various vendors
 </li>
 <li>
 Oversee contructions and repairs
 </li>
 <li>
 Coordinate household moves and processes with real estate agents
 </li>
 <li>
 Organize financial and tax information and professional firms, and complete routine forms
 </li>
 <li>
 Occasionally travel ensure that principals are set up correctlt.
 </li>
 <li>
 Maintain CRM for one principal
 </li>
 </ul>
 
 
 
 
 REQUIREMENTS:
 
 <ul>
 <li>
 College Degree required - a MUST
 </li>
 <li>
 Strong attention to detail &amp; accuracy
 </li>
 <li>
 Organizational skills
 </li>
 <li>
 Project Management software
 </li>
 <li>
 Research skills
 </li>
 <li>
 Self sufficient
 </li>
 <li>
 Financial acumen
 </li>
 <li>
 Ability to implement strategy
 </li>
 <li>
 Technology savvy and comfortable with AI
 </li>
 </ul>
 
 
</div>

Personal Assistant

Confidential

We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.<h3>Responsibilities</h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3>Requirements</h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3>Nice to Have</h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3>Benefits</h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

Virtual Assistant

Zirtual

<div>
 
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 
 
 
 Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual&rsquo;s best practices for success.
 
 
 
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 </li>
 </ul>
 
 
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 </li>
 </ul>
 
 
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 </ul>
 
 
 Preferred
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2&ndash;4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 </li>
 </ul>
 
 
 
 
 
 Work Requirements
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday&ndash;Friday),
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from
 
 $1,500&ndash;$3,800
 
 , depending on client mix.
 
 
 
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 
 
 <ul>
 <li>
 
 No Financial Requests:
 
 Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Please always verify communications:
 
 Direct from Zirtual: If you receive an email from one of our recruiters, it will
 
 only
 
 come from an @zirtual.com address.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Exercise Caution with Unsolicited Outreach:
 
 If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 What to Do If You Suspect Fraud:
 
 Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to
 
 support@zirtual.com
 
 . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
 </li>
 </ul>
 
 
</div>

Remote Executive Assistant

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Become an integral part of the Commercial and Investment Banking Global Credit Trading &amp; Syndicate team, working in a fast-paced environment where no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.
As an Executive Administrative Assistant within Commercial and Investment Global Credit Trading &amp; Syndicate, you will demonstrate the ability to navigate the firm effectively and excel in a dynamic, deadline-driven environment, with strong organizational, time management, and polished interpersonal and communication skills. You are expected to exhibit a high level of professionalism, exercise discretion, and consistently deliver high-quality work.
Job Responsibilities
<ul><li>Proactively manage administrative functions independently and communicate issues or delays in advance</li>
<li>Help plan, organize, and execute various events, including providing on-site support at off-site conferences, which will involve travel</li>
<li>Coordinate domestic and international travel arrangements, including logistics and itinerary management</li>
<li>Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines</li>
<li>Manage a high volume of emails by prioritizing requests and responding promptly and professionally</li>
<li>Handle incoming calls with professionalism, triage inquiries, escalate as appropriate, and ensure timely follow-up</li>
<li>Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support</li>
<li>Provide proactive support on overflow work, ad hoc requests, and special projects</li>
</ul>Required qualifications, capabilities and skills
<ul><li>At least five years of administrative experience</li>
<li>Ability to travel to provide on-site support at off-site events
</li><li>Strong interpersonal, written, and verbal communication skills</li>
<li>Tech-savvy, with the ability to leverage tools and systems to drive efficiency and streamline processes</li>
<li>Advance ability to organize
</li><li>Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands</li>
<li>Team-oriented, with a strong commitment to collaboration and continuity of coverage
</li><li>Strong Proficiency in Microsoft Office Suite</li>
</ul>Preferred qualifications, capabilities, and skills
<ul><li>Experience supporting at the Managing Director level (or equivalent) or above
</li><li>College degree is a plus
</li></ul>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Dentons

<div>Posted on July 10, 2026
Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property &amp; Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.

Responsibilities
<ul><li>Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.</li>
<li>Billing &ndash; strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.</li>
<li>Maintain attorney calendar and coordinate attendance to conference calls and meetings.</li>
<li>Maintain lawyers&rsquo; contacts lists in Outlook and InterAction.</li>
<li>Handle confidential information as necessary.</li>
<li>These duties may be ongoing or ad hoc in nature.</li>
<li>Other duties may be assigned to fully meet the requirements of the position.</li>
</ul>Experience &amp; Qualifications
<ul><li>Bachelor&rsquo;s degree is preferred with a minimum of 5 years&rsquo; C-Suite executive-level administrative experience, coupled with at least 5 years&rsquo; legal secretarial experience within a mid-to-large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.</li>
<li>General trademark and IP litigation experience preferred.</li>
<li>Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.</li>
<li>Ability to work in a high-volume environment.</li>
<li>Strong interpersonal and communication (oral and written) skills.</li>
<li>Strong Knowledge of Excel</li>
<li>Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.</li>
<li>Ability to prioritize and handle ever-changing priorities.</li>
<li>Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.</li>
<li>Flexibility for overtime.</li>
<li>Flexibility regarding which days are in-the-office and work-from-home.</li>
</ul>Salary

Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at dentonsusstaffrecruitment@dentons.com.</div><div></div>

Legal Administrative Assistant (Intellectual Property & Technology)

Explore 204+ Administrative assistant financial reportin in New York this July. Find roles across top companies and apply now to boost your career.