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admin assistant real estate researcher

GAC Equities

Responsibilities:<ul><li>The secretary will conduct new research per property given.</li><li>Assigning and researching new leads</li><li>Cold Calling owners</li><li>Negotiate and submit offers on leads</li><li>Build positive relationships with motivated home sellers</li><li>Adding a comprehensive list of leads to our CRM</li></ul>Qualifications:<ul><li>Previous experience in cold calling and lead generation</li><li>Efficient in Microsoft &amp; Excel</li><li>Bilingual is a plus</li><li>Must have strong communication skills, be interpersonal</li></ul>Job Types: Contract, Full-timePay: $50,000.00 - $80,129.90 per yearExperience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant Real Estate Researcher

Administrative Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

empire state

<div><ul><li>Applicants MUST submit a cover letter with resume to be considered.</li><li>This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</li><li>Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.</li></ul> 
BASIC FUNCTION:
Reporting directly to the Senior Vice President of Real Estate Development and Planning, the Assistant Vice President of Real Estate and Finance will lead a diverse portfolio of statewide real estate transactions from community engagement and planning, environmental review and public approvals, transaction closing, and construction. The AVP will be responsible for leading financial and economic analysis for projects across the department&rsquo;s portfolio. 
WORK PERFORMED:<div><ul><li>
Develop financial models to evaluate various real estate development proposals and their financial value to New York State.</li><li>
Conduct financial and economic due diligence, including market comparables and assessment of key underwriting assumptions including hard and soft costs, financial returns, and interest rate inputs</li><li>
Evaluation of financing and real estate tax exemption structures.</li><li>
Execute real estate transactions including crafting term sheets and negotiating transactional documents such as ground leases, purchase and sale agreements, and PILOT payment structures.</li><li>
Manage public and private parties involved in project planning and design, securing entitlements, economic analysis, and real estate transactions. These parties may include landlords/landowners, developers, architects, urban planners, financial consultants, engineers, appraisers, title abstract companies, attorneys, environmental consultants, State and municipal agencies, and others.</li><li>
Lead the drafting of Request for Proposals for portfolio properties and manage the proposal evaluation and designation process.</li><li>
Interface with staff at NYS agencies as well as with local and county governments.</li><li>
Perform other duties as assigned.</li></ul></div> 
MINIMUM REQUIREMENTS:
Education Level: Bachelor&rsquo;s Degree required; graduate degree in real estate, urban planning, business, law, public policy, or related field preferred.
Relevant Experience required: 5+ years in at least one of the following fields: real estate, finance, economic development, affordable housing, urban planning, public administration or in a related demanding analytic environment preferred.
Knowledge required: Strong quantitative skills and financial underwriting, Excel proficiency is preferred; strong demonstrated written and oral communications and presentation skills; ability to 'set up the problem', manage projects against tight timelines, and work well in teams; ability to look at the big picture and search for insightful, creative solutions; ability to prioritize among competing needs and opportunities; enterprising and resourceful, organized and results oriented; energetic, pro-active, collaborative and strategic; knowledge of New York State and/or general issues relevant to economic development.</div>

AVP, Real Estate & Finance

Time Equities Inc

<div>ADMINISTRATIVE ASSISTANT - FINANCIAL REPORTING
Time Equities, Inc. (&ldquo;TEI&rdquo;), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.
RESPONSIBILITIES
Job responsibilities include, but are not limited to:<div><ul><li>
Coordinate team communications and calendars, respond to calls/emails, and interface with clients</li><li>
Prepare invoices, memos, and reports</li><li>
Maintain organized filing systems (electronic &amp; hardcopy), databases and retrieve information</li><li>
Schedule meetings, calls, and webinars</li><li>
Provide general administrative support to the IR, Audit, and Finance executives</li><li>
Uphold a strict level of confidentiality</li><li>
Develop and sustain a level of professionalism among staff and clientele</li><li>
Maintenance and Management of the App Folio Investor Portal</li><li>
Assist various departments with onboarding of investors, new and sold properties, and other transactions</li></ul></div>
 REQUIREMENTS<div><ul><li>
2+ years of professional experience in finance, private wealth advisory, or related real estate/investment fields</li><li>
Proficiency with App Folio, Microsoft Excel, and PowerPoint</li><li>
Requirement to work in the office</li><li>
Professional written/verbal interpersonal communication skills with a client-service mindset</li><li>
High level of organization, accuracy, and attention to detail</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Strong initiative and ability to work both independently and as part of a team</li><li>
Ability to manage multiple deadlines and adapt to changing priorities</li><li>
Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems</li><li>
Bachelor's degree</li></ul></div> 
BENEFITS AND PERKS:<div><ul><li>
Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance</li><li>
401(k) Retirement Plan with company-matched contributions</li><li>
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages</li><li>
Up to $3,500/year in tuition reimbursement</li><li>
Tax-free benefits for mass transit or parking expenses</li><li>
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more</li><li>
Opportunity to enroll in an internal mentorship program</li><li>
Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee</li><li>
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass</li><li>
Paid time off, including vacation, sick, and personal days</li></ul></div> 
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs.
For more information, please visit our website at https://timeequities.com/ 
 Salary - 75-85K</div>

Administrative Assistant - Financial Reportin

Swoon

<div>
 
 Swoon is partnering with a leading global financial institution to hire an Admin Assistant for an initial 6-month contract based in New York, NY, with strong potential for extension based on performance. This hybrid opportunity (4 days in-office, 1 day remote) supports the team by providing critical administrative, organizational, and operational support to ensure smooth and efficient business operations.
 
 
 
 
 
 Ideal for professionals with 3&ndash;5 years of administrative experience, this role focuses on managing calendars, coordinating meetings and events, processing invoices and expense reports, arranging travel, and liaising with internal teams and external vendors. The Admin Assistant will play a key role in keeping the office running seamlessly, enabling the broader team to focus on strategic priorities. This position offers the opportunity to contribute to a fast-paced, high-energy environment within a top-tier financial organization.
 
 
 
 
 
 
 Below is the job description:
 
 
 
 
 
 
 
 Initial 6-month Admin Assistant opportunity in New York, NY
 
 
 
 
 
 
 
 Location:
 
 151 W 42nd St. NY, New York, [4 days in office, 1 day work from home]
 
 
 
 Duration:
 
 Initial 6-month contract with high potential to extend/convert based on performance
 
 
 
 Pay Rate:
 
 $26-28/hr W2
 
 
 
 Working hours:
 
 Can vary, ex: 8:30 am &ndash; 5:00 pm; 9:00 am &ndash; 6:00 pm
 
 
 
 Job #:
 
 Heads-up, exclusive to Swoon
 
 
 
 
 
 
 Seeking:
 
 
 <ul>
 <li>
 Seeking an Admin Assistant with ideally around 3-5 years of experience
 </li>
 </ul>
 
 
 
 
 
 Soft Skills:
 
 
 <ul>
 <li>
 Needs to work in fast paced environment
 </li>
 <li>
 Super organized
 </li>
 <li>
 Good at time management
 </li>
 <li>
 Fast learner
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manages and monitors calendars and upcoming events.
 </li>
 <li>
 Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
 </li>
 <li>
 Supports the coordination and implementation of department events.
 </li>
 <li>
 Dispatches outgoing communications.
 </li>
 <li>
 Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
 </li>
 <li>
 Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
 </li>
 <li>
 Makes travel arrangements, booking flight/hotel reservations as needed.
 </li>
 <li>
 Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
 </li>
 </ul>
 
 
</div>

Admin Assistant

White Alley LLC

Looking for a full time Administrative Assistant to work in small office of a real estate company.On site (not remote) 40 hrs/week, M-F. Either 9 -5 or 10-6 (to be determined)Must know WORD, EXCEL, OUTLOOK; and QuickBooks is helpful.Must be mature, patient and professional.Answer phones, AR/AP, working with leases, amendments, tenants, tenant security adjustments, brokers, sending flyers, filing &amp; scanning, emails, etc.Pay: $22.00 - $30.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Explore 657+ Admin assistant real estate researcher in New York this April. Find roles across top companies and apply now to boost your career.

657 admin assistant real estate researcher jobs In New York

Admin Assistant Real Estate Researcher

Administrative Assistant

Administrative Assistant - 392332

AVP, Real Estate & Finance

Administrative Assistant - Financial Reportin

Admin Assistant

Administrative Assistant