administrative assistant (external agency staff)

executive assistant

administrative assistant Jobs in New York

administrative assistant

office manager

administrative assistant (external agency staff) Jobs in New York

assistant front office manager Jobs in New York

assistant front office manager

admin assistant real estate researcher

GAC Equities

Responsibilities:<ul><li>The secretary will conduct new research per property given.</li><li>Assigning and researching new leads</li><li>Cold Calling owners</li><li>Negotiate and submit offers on leads</li><li>Build positive relationships with motivated home sellers</li><li>Adding a comprehensive list of leads to our CRM</li></ul>Qualifications:<ul><li>Previous experience in cold calling and lead generation</li><li>Efficient in Microsoft &amp; Excel</li><li>Bilingual is a plus</li><li>Must have strong communication skills, be interpersonal</li></ul>Job Types: Contract, Full-timePay: $50,000.00 - $80,129.90 per yearExperience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant Real Estate Researcher

Administrative Assistant

empire state

<div><ul><li>Applicants MUST submit a cover letter with resume to be considered.</li><li>This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.</li><li>Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.</li></ul> 
BASIC FUNCTION:
Reporting directly to the Senior Vice President of Real Estate Development and Planning, the Assistant Vice President of Real Estate and Finance will lead a diverse portfolio of statewide real estate transactions from community engagement and planning, environmental review and public approvals, transaction closing, and construction. The AVP will be responsible for leading financial and economic analysis for projects across the department&rsquo;s portfolio. 
WORK PERFORMED:<div><ul><li>
Develop financial models to evaluate various real estate development proposals and their financial value to New York State.</li><li>
Conduct financial and economic due diligence, including market comparables and assessment of key underwriting assumptions including hard and soft costs, financial returns, and interest rate inputs</li><li>
Evaluation of financing and real estate tax exemption structures.</li><li>
Execute real estate transactions including crafting term sheets and negotiating transactional documents such as ground leases, purchase and sale agreements, and PILOT payment structures.</li><li>
Manage public and private parties involved in project planning and design, securing entitlements, economic analysis, and real estate transactions. These parties may include landlords/landowners, developers, architects, urban planners, financial consultants, engineers, appraisers, title abstract companies, attorneys, environmental consultants, State and municipal agencies, and others.</li><li>
Lead the drafting of Request for Proposals for portfolio properties and manage the proposal evaluation and designation process.</li><li>
Interface with staff at NYS agencies as well as with local and county governments.</li><li>
Perform other duties as assigned.</li></ul></div> 
MINIMUM REQUIREMENTS:
Education Level: Bachelor&rsquo;s Degree required; graduate degree in real estate, urban planning, business, law, public policy, or related field preferred.
Relevant Experience required: 5+ years in at least one of the following fields: real estate, finance, economic development, affordable housing, urban planning, public administration or in a related demanding analytic environment preferred.
Knowledge required: Strong quantitative skills and financial underwriting, Excel proficiency is preferred; strong demonstrated written and oral communications and presentation skills; ability to 'set up the problem', manage projects against tight timelines, and work well in teams; ability to look at the big picture and search for insightful, creative solutions; ability to prioritize among competing needs and opportunities; enterprising and resourceful, organized and results oriented; energetic, pro-active, collaborative and strategic; knowledge of New York State and/or general issues relevant to economic development.</div>

AVP, Real Estate & Finance

Time Equities Inc

<div>ADMINISTRATIVE ASSISTANT - FINANCIAL REPORTING
Time Equities, Inc. (&ldquo;TEI&rdquo;), a full-service real estate company, is seeking an administrative assistant who will be responsible for supporting the CFO and Director of the Equity Department. This role involves assisting in managing a large roster of current investors, handling a multitude of transactions, preparing communications, uploading K-1 and Investor Statements, and collaborating with internal teams to enhance operational processes.
RESPONSIBILITIES
Job responsibilities include, but are not limited to:<div><ul><li>
Coordinate team communications and calendars, respond to calls/emails, and interface with clients</li><li>
Prepare invoices, memos, and reports</li><li>
Maintain organized filing systems (electronic &amp; hardcopy), databases and retrieve information</li><li>
Schedule meetings, calls, and webinars</li><li>
Provide general administrative support to the IR, Audit, and Finance executives</li><li>
Uphold a strict level of confidentiality</li><li>
Develop and sustain a level of professionalism among staff and clientele</li><li>
Maintenance and Management of the App Folio Investor Portal</li><li>
Assist various departments with onboarding of investors, new and sold properties, and other transactions</li></ul></div>
 REQUIREMENTS<div><ul><li>
2+ years of professional experience in finance, private wealth advisory, or related real estate/investment fields</li><li>
Proficiency with App Folio, Microsoft Excel, and PowerPoint</li><li>
Requirement to work in the office</li><li>
Professional written/verbal interpersonal communication skills with a client-service mindset</li><li>
High level of organization, accuracy, and attention to detail</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Strong initiative and ability to work both independently and as part of a team</li><li>
Ability to manage multiple deadlines and adapt to changing priorities</li><li>
Interest in real estate, investing, private markets, and in developing skills across investor relations, capital administration, and operational systems</li><li>
Bachelor's degree</li></ul></div> 
BENEFITS AND PERKS:<div><ul><li>
Broad competitive compensation and benefits package, including Medical, Dental, Vision, Life, and Disability insurance</li><li>
401(k) Retirement Plan with company-matched contributions</li><li>
Eligible to elect other voluntary benefits, including FSA, and additional life insurance coverages</li><li>
Up to $3,500/year in tuition reimbursement</li><li>
Tax-free benefits for mass transit or parking expenses</li><li>
Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care services, and more</li><li>
Opportunity to enroll in an internal mentorship program</li><li>
Opportunity to serve on various internal committees, such as the Change Committee and Wellness Committee</li><li>
Health and wellness opportunities, including discounted gym membership options with NYSC and Class Pass</li><li>
Paid time off, including vacation, sick, and personal days</li></ul></div> 
Time Equities, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs.
For more information, please visit our website at https://timeequities.com/ 
 Salary - 75-85K</div>

Administrative Assistant - Financial Reportin

White Alley LLC

Looking for a full time Administrative Assistant to work in small office of a real estate company.On site (not remote) 40 hrs/week, M-F. Either 9 -5 or 10-6 (to be determined)Must know WORD, EXCEL, OUTLOOK; and QuickBooks is helpful.Must be mature, patient and professional.Answer phones, AR/AP, working with leases, amendments, tenants, tenant security adjustments, brokers, sending flyers, filing &amp; scanning, emails, etc.Pay: $22.00 - $30.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

LevelUP HCS

<div>
 
 
 
 Mid-level role at foreign Real Estate Asset Management Firm
 
 
 
 
 
 
 
 
 
 Summary:
 
 
 
 
 As an Asset Manager, you will oversee a portfolio of commercial real estate assets within our U.S. portfolio at the individual‑asset level. You will help drive property performance by developing and implementing leasing and marketing strategies, monitoring market developments, and maintaining strong tenant and broker relationships.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Managing day-to-day asset performance, including cash flow, budgets, CAPEX, OpEx/CAM oversight, and KPI tracking.
 </li>
 <li>
 Leading lease negotiations within defined approval limits.
 </li>
 <li>
 Coordinating and overseeing external service providers such as property management, brokerage, and legal partners.
 </li>
 <li>
 Supporting investment decisions through ongoing portfolio analysis, identification of value‑enhancement potential, and participation in due diligence.
 </li>
 <li>
 Ensuring accurate property documentation, including compliance records, inspection reports, permits, and lease abstracts.
 </li>
 <li>
 Supporting cross‑functional collaboration with internal teams and clients (e.g., Fund Management, Transactions, Finance, Legal, ESG, IT).
 </li>
 <li>
 Building and maintaining a strong market network and monitoring U.S. regional real estate trends.
 </li>
 <li>
 Contributing to the implementation of sustainable and digital building technologies.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, real estate, economics, or a related field; advanced real estate qualifications are a plus.
 </li>
 <li>
 At least 3 years of relevant professional experience in asset management or commercial real estate.
 </li>
 <li>
 Strong understanding of commercial real estate leasing structures, investment metrics, OpEx and CAPEX metrics and property operations.
 </li>
 <li>
 Proven ability to coordinate external service providers and manage multiple stakeholders.
 </li>
 <li>
 Strong analytical skills, communication strengths, and a professional, proactive work style.
 </li>
 <li>
 Fluent in English; German is a plus
 </li>
 </ul>
</div>

Asset Manager

Mount Sinai Health System

<div>Description
The researcher will work in the laboratory of Hanna Irie and will be engaged in translational breast cancer research projects focused on regulators of growth, survival and drug resistance, as well as the tumor microenvironment. The researcher will use a broad range of approaches (genetic, cell biological and in vivo modeling) to understand how breast cancers, particularly triple negative breast cancers, resist chemotherapy treatments and metastasize. The projects also examine novel mechanisms that contribute to the growth and metastases of triple negative breast cancers. The researcher will utilize patient-derived xenograft models of breast cancer and organoid cultures to screen and validate novel therapeutic strategies in collaboration with chemical biologists. The researcher will also study how the immune microenvironment regulates response of breast and other cancers to chemotherapy/targeted therapies. The researcher will be expected to design and conduct experiments, be responsible for accurate record keeping and contribute to overall maintenance of the laboratory.
The goals are to develop and validate novel therapeutics targeting novel oncogenes in breast cancer models.
Responsibilities<ul><li>
Conducts routine and standardized experiments using appropriate research techniques specific to subject matter of the research project.</li><li>
Analyzes and assists in interpreting moderately complex results.</li><li>
Analyzes and assists in interpreting laboratory results.</li><li>
Performs assays to support research studies.</li><li>
Maintains laboratory environment and assists in the upkeep of appropriate inventory; may include ordering of supplies.</li><li>
Logs and tests samples; prepares and submits laboratory materials and specimens for shipment.</li><li>
Assists in new and unexpected research experiments and techniques.</li><li>
Assists in the collection, analysis and review of experimental data for publication and presentation.</li><li>
Performs other related duties</li></ul> 
Technical Duties Include:<ul><li>
Cell culture</li><li>
Western Blot</li><li>
Cell viability assays</li><li>
qPCR</li><li>
DNA preparation (bacterial transformation, DNA extraction, transfection)</li><li>
Lentivirus production</li><li>
Mouse handling-tumor cell injections, mouse surgeries, IVIS imaging</li><li>
Flow cytometry</li><li>
Organoid development and culture</li><li>
Microscopy</li><li>
Lab record keeping</li><li>
Contribute to laboratory maintenance</li></ul>
Qualifications<ul><li>
Bachelors or Masters degree in science or related field required</li><li>
No experience required. One year of research experience preferred.</li><li>
Background in cell biology/models, genetics, molecular biology, biochemistry, or immunology strongly preferred</li><li>
Experience with mouse tumor models and related procedures (handling, tumor cell injection, flow cytometry, mouse surgical procedures, IVIS imaging) strongly preferred</li></ul>
Employer Description
Strength through Unity and Inclusion 

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. 

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history. 

About the Mount Sinai Health System: 

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally. 

Equal Opportunity Employer 

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 

Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $58661 - $80211.02 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Associate Researcher I - Hematology & Medical Oncology

Explore 396+ Admin assistant real estate researcher in New York this May. Find roles across top companies and apply now to boost your career.

396 admin assistant real estate researcher jobs In New York

Admin Assistant Real Estate Researcher

Administrative Assistant

AVP, Real Estate & Finance

Administrative Assistant - Financial Reportin

Administrative Assistant

Asset Manager

Associate Researcher I - Hematology & Medical Oncology