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Cyera

<div>WHO WE ARE
Come join the company reinventing data security, empowering businesses to realize the full potential of their data. As the leading data security platform purpose-built for the cloud era, Cyera&rsquo;s mission is to reinvent how businesses secure data, enable agile collaboration, and boldly pursue new business opportunities. Trusted by security teams at leading global businesses, our team is proving that data security is the next big thing in cyber. Backed by the world&rsquo;s leading investors and working with a large and growing list of Fortune 1000 companies, we are looking for world-class talent to join us as we usher in the new era of data security. 
THE OPPORTUNITY
We&rsquo;re looking for a part-time Office Manager to take ownership of the day-to-day operations of our NYC headquarters, and help create a welcoming, well-organized, and people-first workplace.
This role is ideal for someone who enjoys being on-site, working with people, and keeping things running smoothly behind the scenes. You&rsquo;ll report and partner closely with our Operations &amp; Workplace lead to support office operations and employee experience. 
RESPONSIBILITIES:<ul><li>
Ensure the office is clean, organized, and running smoothly day to day</li><li>
Manage relationships with office vendors (cleaning, catering, supplies, etc.)</li><li>
Oversee office supplies, swag, and inventory</li><li>
Support onboarding and office access for employees and guests</li><li>
Assist with meeting logistics and small office events</li><li>
Help bring employee experience and culture initiatives to life in the office</li></ul> 
Requirements: 
 
REQUIRED QUALIFICATIONS:<ul><li>
Experience in office management, operations, or a similar role (a plus)</li><li>
Highly organized, reliable, and detail-oriented</li><li>
Service-oriented with strong interpersonal and communication skill</li><li>
Comfortable managing multiple tasks independently</li><li>
Able to work autonomously while collaborating with cross-functional teams</li><li>
Passionate about creating a positive, people-first workplace experience</li><li>
Spanish proficiency is a plus</li></ul> 
COMPENSATION INFORMATION:
Compensation Range: $25.00-35.00 an hour. The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.
This compensation range represents Cyera&rsquo;s good faith and reasonable estimate of the range of possible compensation for this role at the time of posting, and Cyera may ultimately pay more or less than the posted range. The final salary for this position will be determined in Cyera&rsquo;s sole discretion, consistent with applicable law, and based on a variety of factors, including but not limited to the employee&rsquo;s work experience, skills, and qualifications for the role, as well as the needs of Cyera&rsquo;s business and other operational considerations.
Final compensation will vary based on seniority and relevance of experience, location, and position requirements.
This role may be eligible for potential merit increases based on factors such as individual or company performance, time in role, and other discretionary factors. 
BENEFITS - Why Cyera?<ul><li>
Ability to work remotely, with office setup reimbursement</li><li>
Competitive salary</li><li>
Unlimited PTO</li><li>
Paid holidays and sick time</li><li>
Health, vision, and dental insurance</li><li>
Life, short and long-term disability insurance</li></ul></div>

HQ Office Manager

Craniometrix

This is a hybrid Executive Assistant + Office Manager + Culture Operator role at a Series A company.You will own the day-to-day logistics of the founder&rsquo;s schedule, office operations, and internal team experience &mdash; ensuring the company runs smoothly and the founder can stay focused on high-impact work.This is an in-office, high-trust, high-responsibility role for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.We&rsquo;re looking for an exceptionally organized, high-ownership operator who is proactive, detail-obsessed, and thrives in a fast-paced, in-office startup environment where no task is too small. The ideal candidate is highly trustworthy, polished, and execution-focused, with strong calendar, logistics, and administrative skills and the ability to seamlessly support both founder priorities and daily office operations.Founder Support<ul><li>Own and manage the founder&rsquo;s calendar with precision and foresight</li><li>Coordinate meetings, calls, and travel across time zones</li><li>Anticipate scheduling conflicts and proactively optimize daily flow</li><li>Handle company and personal administrative tasks for the founder</li><li>Track key follow-ups, reminders, and action items</li><li>Manage inbox triage and logistics when needed</li></ul>Travel &amp; Logistics<ul><li>Plan and book complex travel (flights, hotels, ground transport)</li><li>Create detailed itineraries for founder and team travel</li><li>Handle last-minute changes and travel issues seamlessly</li><li>Coordinate offsites, conferences, and partner visits</li></ul>Office Management<ul><li>Ensure the office is clean, organized, and fully operational</li><li>Light daily office upkeep (including bathrooms, kitchen, and common areas)</li><li>Manage office supplies, snacks, and equipment</li><li>Coordinate vendors, deliveries, and office maintenance</li><li>Maintain a high-functioning, professional workspace environment</li></ul>Team &amp; Culture Operations (&ldquo;Vibe Creator&rdquo;)<ul><li>Organize team events, celebrations, and offsites</li><li>Help foster a positive, energetic, and high-performance office culture</li><li>Support onboarding logistics for new hires</li><li>Create a welcoming and polished in-office experience</li><li>Be a go-to resource for day-to-day team needs</li></ul>Administrative &amp; Operational Support<ul><li>Assist with internal coordination across leadership and team</li><li>Support light HR/admin processes (documents, scheduling, coordination)</li><li>Help organize internal trackers, documents, and operational workflows</li><li>Execute special projects as needed</li></ul>Pay: $59,403.78 - $71,540.04 per yearBenefits:<ul><li>401(k)</li></ul>Work Location: In person

Executive Assistant/Office Manager

Book Law LLP

Job Summary Book Law LLP, a distinguished New York City employment law firm, is hiring a part-time (25 Hours) Administrative Operations Assistant who is highly organized and detail-driven to support daily office operations, billing, client intake, and legal administrative tasks.ResponsibilitiesAdministrative &amp; Office Support<ul><li>Monitor communication outlets (phone calls and emails)</li><li>Perform data entry and administrative support</li><li>Copy, scan, bind, and prepare documents</li><li>Provide basic technical support to staff when necessary</li></ul>Document &amp; File Management<ul><li>Format and proofread legal documents</li><li>Maintain organized digital filing systems (NetDocuments)</li><li>Perform matter management (Clio) and file clean-up</li></ul>Billing &amp; Financial Support<ul><li>Perform accounts receivable follow-ups</li><li>Enter attorney time to ensure timely billing when necessary</li></ul>Client &amp; CRM Management<ul><li>Ensure all new contacts and client intakes are entered into systems</li><li>Maintain school contact lists and related time tracking</li><li>Perform contact research as needed</li></ul>Court &amp; Legal Administrative Support<ul><li>Upload court e-filings</li><li>Schedule court dates and related deadlines</li></ul>Marketing &amp; Events Support<ul><li>Coordinate and set up webinars when necessary</li></ul>Qualifications<ul><li>Education: High school diploma or equivalent.</li><li>Experience: Minimum of 2 years of experience working as an administrative assistant in a law firm.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Proficiency in legal software systems (Clio, Lawmatics, and NetDocuments) preferred</li><li>Strong organizational and time management skills to balance multiple responsibilities efficiently</li><li>Experience with office management, clerical duties, data entry, filing systems, and calendar coordination</li><li>Proven experience with court e-filings (state and federal)</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Close attention to detail and accuracy</li><li>Ability to manage multiple deadlines</li></ul>This role is ideal for someone who thrives in a structured environment, can prioritize effectively, and ensures that operational and legal processes run smoothly and on schedule.Pay: From $30.00 per hourEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Law office: 2 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: In person

Part-Time Administrative Operations Assistant

Rockefeller University

<div>Organization Overview: Our work focuses on several different aspects of molecular virology, biochemical and structural virology, viral pathogenesis, and vaccine development. The laboratory studies animal RNA viruses, including hepatitis C virus (HCV), yellow fever virus (prototype flavivirus), bovine viral diarrhea virus (a pestivirus), and Sindbis virus (a togavirus). Overview:

To provide comprehensive executive and operational support that ensures the seamless functioning of the Principal Investigator&rsquo;s schedule and the efficient daily maintenance of the Rice Lab&rsquo;s resources and communications.
Responsibilities:

This position will be responsible for the following but not limited to:<ul><li>
Coordinating logistics for the Head of Laboratory by managing calendar, scheduling meetings, and assisting with domestic/international travel. Coordinates SNF young investigators seminars, lab sponsored seminars, and the bi-annual Rockefeller Virology Course</li><li>
Facilitating internal and external lab communications by managing the main office line, acting as the primary point of contact for visitors</li><li>
Administering general operations and procurement by monitoring common inventory, researching Purchase Order (PO) statuses, and ordering essential office and kitchen supplies</li><li>
Regulating the laboratory environment by sending 30-minute meeting reminders, maintaining organizational systems for supplies, and overseeing the weekly &quot;Kitchen Duty&quot; and &quot;Rice Lab&quot; communication schedules.</li><li>
Maintain facility standards by performing daily inspections and physical restocking of supplies in common areas, including the kitchen and office stationery storage</li><li>
Perform related duties &amp; responsibilities as assigned/requested</li></ul>
Qualifications:
<div>
REQUIRED QUALIFICATIONS:</div><ul><li>
Bachelor&rsquo;s degree required</li><li>
Proficiency with standard office computer applications, including Microsoft Office and digital scheduling tools, is required</li><li>
The candidate must be able to manage multiple tasks, communicate effectively, and work both independently and collaboratively</li></ul><div></div><div> 
PREFERRED QUALIFICATIONS:</div><ul><li>
A minimum of 3&ndash;5 years of administrative experience in an academic, research, or comparable professional environment</li><li>
The ideal candidate will possess exceptional organizational and multitasking skills, with demonstrated experience supporting administrative operations in an academic or laboratory research environment</li><li>
Strong attention to detail and the ability to prioritize time-sensitive requests&mdash;such as managing calendars, scheduling meetings, coordinating meetings, and assisting with domestic and international travel&mdash;are highly desirable</li><li>
Experience supporting seminars, courses, or other academic or scientific events is preferred.</li><li>
Familiarity with procurement processes, purchase order tracking, inventory monitoring, and routine facilities coordination is a plus, but not required</li><li>
The successful candidate will remain effective amid shifting priorities and unexpected challenges, demonstrate a proactive and professional communication style, and be able to anticipate the needs of the Head of Laboratory while administratively supporting a dynamic research team in a fast paced academic environment</li></ul><div></div><div> 
The Rockefeller University is an equal opportunity employer &ndash; veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.</div><div></div><div> 
The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>
Compensation Range: Min: USD $55,000.00/Yr. Compensation Range: Max: USD $65,000.00/Yr.</div>

Administrative Assistant | Laboratory of Virology and Infectious Disease

Kira

<div>
 
 Role Overview
 
 
 
 We&rsquo;re looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations in our Tribeca headquarters.
 
 
 At its core, this role is about leverage. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where the leadership team&rsquo;s time is best spent. You won&rsquo;t just schedule meetings - you&rsquo;ll understand what they&rsquo;re for, how they connect to company goals, and how to sequence them intelligently.
 
 
 This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise.
 
 
 This position is fully on-site in Tribeca, NYC, five days per week.
 
 
 
 Core Responsibilities
 
 
 
 <ul>
 <li>
 Manage the complex calendars with a clear understanding of business priorities and competing demands.
 </li>
 <li>
 Sequence meetings strategically to optimize focus, preparation time, and energy.
 </li>
 <li>
 Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
 </li>
 <li>
 Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
 </li>
 <li>
 Manage travel arrangements, expenses, and administrative workflows with precision.
 </li>
 <li>
 Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
 </li>
 <li>
 Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
 </li>
 <li>
 Handle confidential information with discretion and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5&ndash;8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
 </li>
 <li>
 Startup or high-growth company experience strongly preferred.
 </li>
 <li>
 Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
 </li>
 <li>
 Strong business judgment and ability to understand how executive time maps to company priorities.
 </li>
 <li>
 Highly organized with outstanding attention to detail.
 </li>
 <li>
 Professional, clear communicator with strong interpersonal skills.
 </li>
 <li>
 Comfortable managing office operations and vendor relationships.
 </li>
 <li>
 Discreet and trustworthy with sensitive information.
 </li>
 <li>
 Calm, adaptable, and solutions-oriented under pressure.
 </li>
 <li>
 Ability to be fully on-site in Tribeca, NYC five days per week.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like
 
 
 
 Within 6&ndash;12 months:
 
 
 <ul>
 <li>
 The schedules are tightly aligned with top company priorities and runs with minimal friction.
 </li>
 <li>
 Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
 </li>
 <li>
 Inbound requests are handled efficiently with clear communication and good judgment.
 </li>
 <li>
 The office operates smoothly and professionally without requiring oversight.
 </li>
 <li>
 The leadership team experience you as highly reliable, thoughtful, and proactive.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 
 Salary Range:
 
 $110,000&ndash;$120,000 USD base salary, depending on experience and qualifications, plus benefits and equity.
 
 
</div>

Executive Assistant

Abstracts Incorporated

Looking for a stable office job with long-term growth?Join a well-established real estate and title insurance office where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier Title Insurance Company in Nassau County, NY seeking an Administrative Assistant / Recording Clerk to join our team. This is an excellent opportunity for recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry.No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.Key Responsibilities<ul><li>Assist with preparing and submitting real estate documents for recording in all counties in New York State</li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul>Requirements<ul><li>High school diploma or equivalent required</li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including Microsoft Word, Excel, and Outlook</li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul>Preferred (Not Required)<ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing AssistantJob Type: Full-timePay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant- Title Insurance Company

American Express

<div>
 
 
 At American Express, our culture is built on a 175-year history of innovation, shared
 
 
 values
 
 
 and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.
 
 
 
 
 
 As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
 
 
 
 
 Executive Assistant | Strategic Partnerships | Sports &amp; Entertainment
 
 
 
 
 
 
 
 
 
 How will you make an impact in this role?
 
 
 
 
 
 
 The Strategic Partnerships (SP) team is charged with leveraging the Company&rsquo;s largest, most strategic partnerships to bring innovation and additional value to American Express&rsquo; suite of products, services, capabilities, and experiences that engage customers and drive generational relevance of American Express Membership.&nbsp;
 
 
 
 
 
 The Sports, Entertainment and Market Strategies team within Strategic Partnerships is tasked with partnering across the enterprise to bring additional strategic planning, relationship and negotiating expertise to our largest global sponsorship partners, managing marquee strategic partner events (e.g. annual Partner Summit), and leading a market strategy initiative.
 
 
 
 
 
 The Executive Assistant in this role will support two Vice Presidents on the SP team &ndash; one Band 50 and one Band 45s.
 
 &nbsp;
 
 The colleague will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Manage two VP calendars with high attention to detail and timeliness
 
 
 </li>
 <li>
 
 Ensure timely preparation and submission of monthly expense reports
 
 
 </li>
 <li>
 
 Execute travel arrangements including air, hotel, dining, car transfers and meeting agendas
 
 
 </li>
 <li>
 
 Support with meeting preparation including document creation, printing, binding, etc.
 
 
 </li>
 <li>
 
 Manage internal and/or external events as needed
 
 
 </li>
 <li>
 
 Manage logistics of meeting administration including coordinating security access, escorting guests to the room, catering, clean-up
 
 
 </li>
 <li>
 
 Procure laptops, office supplies, office space, etc. and manage the procurement process
 
 
 </li>
 <li>
 
 Work closely with the other executive assistants on office operations and team matters
 
 
 </li>
 <li>
 
 Communicate effectively with all team members and key internal or external partners
 
 
 </li>
 <li>
 
 Follow up with team on mandatory trainings, as well as other requirements and deadlines
 
 
 </li>
 <li>
 
 
 Assist with special projects and initiatives, as requested
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 
 
 <ul>
 <li>
 
 Strong compass for using discretion and maintaining confidentiality
 
 
 </li>
 <li>
 
 Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills; eager to contribute to a positive team culture
 
 
 </li>
 <li>
 
 Strong attention to detail with emphasis on accuracy, quality and timeliness
 
 
 </li>
 <li>
 
 Proven ability to manage multiple priorities and work within deadlines in a fast-paced, dynamic environment
 
 
 </li>
 <li>
 
 Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
 
 
 </li>
 <li>
 
 Excellent verbal and written communication skills (via phone, email, and in-person)
 
 
 </li>
 <li>
 
 
 High level of proficiency with digital work platforms including Word, Excel and PowerPoint
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 <ul>
 <li>
 
 
 3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration highly preferred
 
 
 </li>
 <li>
 
 
 Experience using CoPilot, Chat GPT, as well as internal American Express (or related) tools and systems &ndash;
 
 &nbsp;
 
 Outlook, Ariba, Concur, Payroll and myHR
 
 
 </li>
 <li>
 
 
 Bachelors degree preferred&nbsp;
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Salary Range: $31.49 to $49.28 hourly + bonus + benefits
 
 
 
 
 The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
 
 
 
 
 We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
 
 <ul>
 <li>
 
 Competitive base salaries&nbsp;
 
 </li>
 <li>
 
 Bonus incentives&nbsp;
 
 </li>
 <li>
 
 6% Company Match on retirement savings plan&nbsp;
 
 </li>
 <li>
 
 Free financial coaching and financial well-being support&nbsp;
 
 </li>
 <li>
 
 Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
 
 </li>
 <li>
 
 Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
 
 </li>
 <li>
 
 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
 
 </li>
 <li>
 
 Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
 
 </li>
 <li>
 
 Free and confidential counseling support through our Healthy Minds program&nbsp;
 
 </li>
 <li>
 
 Career development and training opportunities
 
 
 </li>
 </ul>
 
 For a full list of Team Amex benefits, visit our
 
 
 
 Colleague Benefits Site
 
 
 
 .
 
 
 
 
 American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
 
 
 
 
 We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
 
 
 
 
 US Job Seekers - Click to view the &ldquo;
 
 
 
 Know Your Rights
 
 
 
 &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 
 
 
 https://www.eeoc.gov/poster
 
 
 
 
 
 
 Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
 
 
 &nbsp;
 
 
</div>

Executive/Administrative Assistant - Strategic Partnerships

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