executive assistant

associate managing clerk Jobs in New York

associate managing clerk

executive assistant to hr team Jobs in New York

executive assistant to hr team

human resources manager

hvac and plumbing office manager Jobs in New York

hvac and plumbing office manager

office manager

New York County District Attorney's Office

<div><p>Division/Unit: Trial Division
</p><p>Civil Service Title: Community Associate
</p><p>Position Title: Office Manager
</p><p>Salary Range: $59,936 &ndash; $90,113
</p><p><b>Job Description:
</b></p><p>The New York County District Attorney&rsquo;s Office (&ldquo;DANY&rdquo;) has an opening for an Office Manager in three of its bureaus in the Trial Division. The trial bureaus have principal responsibility for prosecuting a wide variety of cases such as misdemeanor assault, driving while intoxicated, drug possession, and theft offenses. They also handle more serious felony cases, including homicides, shootings, stabbings, sexual assaults, burglaries, assaults, drug and gun possession, robberies, and other violent crimes, as well as non-violent felonies, such as identity theft and grand larcenies. The Office Coordinator is responsible for providing highly skilled administrative and supervisory support to one of the trial bureaus and the office.
</p><p><b>Responsibilities include but are not limited to:
</b></p><ul><li>Supervise professional staff in an administrative capacity, including hiring, onboarding, timekeeping, and coordinating required trainings with relevant departments (e.g., IT).
</li><li>Supervise secretarial staff, ensure appropriate coverage, and provide hands-on support and coverage as needed.
</li><li>Responsible for timesheets, attendance, and leave management processes for professional staff.
</li><li>Support leadership in compiling and managing professional staff performance reviews, including coordinating the summary and distribution of reviews completed for professional staff.
</li><li>Serve as liaison with Human Resources on various matters as directed.
</li><li>Provide overall administrative support to Bureau leadership on all matters, including both trial- and non-trial-related tasks, as needed.
</li><li>Provide administrative support and ensure coverage across all areas as needed.
</li><li>Maintain case tracking systems and perform statistical analysis.
</li><li>Perform computerized data searches relevant to assignments.
</li><li>Respond to inquiries from outside agencies, complainants, and witnesses.
</li><li>Coordinate and ensure the organization and removal of closed cases.
</li><li>Ensure that case evidence is returned to the Property Clerk in a timely fashion.
</li><li>May assist leadership, managers, ADAs, and other legal staff with tasks including redaction, preparation of legal documents (such as discovery materials), proofreading, cite checking, retrieval of case files, and other related duties as assigned.
</li><li>Perform other related duties as required.
</li></ul><p><b>In addition to the Minimum Qualification Requirements, candidates must possess the following:
</b></p><ul><li>Level 1 &ndash; bachelor&rsquo;s degree from an accredited college and minimum one (1) year of administrative or relevant experience.
</li><li>Level 2 &ndash; bachelor&rsquo;s degree from an accredited college and minimum two (2) years of administrative or relevant experience.
</li><li>Level 3 &ndash; bachelor&rsquo;s degree from an accredited college and minimum three (3) years of administrative or relevant experience.
</li><li>Level 4 &ndash; bachelor&rsquo;s degree from an accredited college and minimum four (4) years of administrative or relevant experience.
</li><li>Level 5 &ndash; bachelor&rsquo;s degree from an accredited college and minimum five (5) years of administrative or relevant experience.
</li><li>Level 6 &ndash; bachelor&rsquo;s degree from an accredited college and minimum six (6) years of administrative or relevant experience.
</li><li>Level 7 &ndash; bachelor&rsquo;s degree from an accredited college and minimum seven (7) years of administrative or relevant experience.
</li><li>Level 8 &ndash; bachelor&rsquo;s degree from an accredited college and minimum eight (8) years of administrative or relevant experience.
</li><li>Level 9 &ndash; bachelor&rsquo;s degree from an accredited college and minimum nine (9) years of administrative or relevant experience.
</li><li>Level 10 &ndash; bachelor&rsquo;s degree from an accredited college and minimum ten (10) years of administrative or relevant experience.
</li></ul><p><b>Preferred Requirements/Skills:
</b></p><ul><li>Ability to supervise and manage staff based on agency needs and initiatives.
</li><li>Proficient in Microsoft Office products (Word, Excel, PowerPoint).
</li><li>Ability to quickly learn in-house proprietary applications.
</li><li>Demonstrated ability to work with frequent interruptions and adapt to changes in workflow.
</li><li>Demonstrated organizational skills.
</li><li>Ability to multitask and prioritize.
</li><li>Ability to work both independently and as part of a team.
</li><li>Experience training, supervising, and/or managing other employees.
</li><li>Senior secretary or secretary experience in a legal office or district attorney&rsquo;s office.
</li></ul><p><b>Hours/Shift:
</b></p><ul><li>Monday &ndash; Friday, 9:00 am &ndash; 5:00 pm.
</li></ul><p><b>Additional Information:
</b></p><ul><li>Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
</li><li>Looking for candidates that could commit to one (1) year to the hiring unit.
</li><li>Authorization to work in the United States is required for this position.
</li></ul><p><b>Minimum Qualification Requirements:
</b></p><ul><li>High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
</li><li>Education and/or experience which is equivalent to &quot;1&quot; above.
</li></ul><p><b>Public Svc Loan Forgiveness:
</b></p><ul><li>As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.
</li></ul><p><b>Residency Requirement:
</b></p><ul><li>City Residency is not required for this position.
</li></ul><p><b>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</b></p></div>
<br><div><div>The New York County District Attorney&rsquo;s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office&rsquo;s Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office&rsquo;s matters in state and federal appellate courts.<br>
</div><div></div><br>
<div>Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.<br>
</div><div></div><br>
<div>The New York County District Attorney&rsquo;s Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.</div></div>

Office Manager

DJH Mechanical Corp

<div><b>Job Summary</b><br>
We are seeking a professional to join our team. In this role, you will receive .<br>
The ideal candidate is highly organized with the ability to multi-task and work well under pressure.<br>
<br>
<b>Responsibilities</b><br>
<ul>
<li>Receive requests and inquiries from customers and internal teams.</li>
<li>Schedule and dispatch technicians to customer sites based on priority, availability, and skill set.</li>
<li>Coordinate with technicians to ensure timely completion of jobs.</li>
<li>Track and update tickets, ensuring accurate documentation of requests, technician assignments, and job progress.</li>
<li>Communicate with customers regarding appointments, delays, and other relevant information.</li>
<li>Collaborate with internal team to address customer and technician needs and resolve issues.</li>
<li>Assist updating records, including customer information, service histories, and equipment details.</li>
<li>Handle incoming phone calls, emails, and other communications.</li>
<li>Request quotes from vendors and subcontractors and routinely follow up.</li>
<li>Itemize and prepare bills for services completed.</li>
<li>Place online orders, request submittals, verify lead time, prepare purchase orders, provide payment and schedule deliveries.</li>
<li>Complete forms accurately include tax exempt certificates, credit card authorizations, service tickets, etc.</li>
<li>Request and file vendor information such as COIs, W9s, subcontractor agreements and lien waivers.</li>
<li>Prepare estimates for clients using QuickBooks.</li>
<li>Assist with weekly payroll processing using ADP.</li>
<li>Review and save invoices and estimates.</li>
<li>Track open bills and due dates and review vendor statements.</li>
<li>Maintain calendar of due dates, renewal dates, annual deadlines, quarterly filings, etc.</li>
<li>Manage vehicle fleet for maintenance, inspections, registrations, parking violations, insurance, and garages.</li>
<li>Provide ad hoc administrative assistance to our internal team, field team, suppliers, subcontractors, and clients.</li>
</ul><b>Qualifications</b><br>
<ul>
<li>High school diploma/GED</li>
<li>Minimum 5 years of previous experience in dispatch and/or purchasing</li>
<li>Excellent typing and data entry skills</li>
<li>Strong verbal and written communication skills</li>
<li>Highly organized with the ability to multitask and prioritize</li>
<li>Ability to work in a fast-paced environment and adapt to changing priorities.</li>
<li>Proficiency in using computer software and systems, including scheduling software, and Microsoft Office Suite</li>
<li>Familiarity with HVAC and plumbing terms and equipment is desirable but not required</li>
</ul><b>Compensation</b><br>
<ul><li>
Negotiable based on experience</li></ul><br>
<p>
Flexible work from home options available.</p></div>

HVAC and Plumbing Office Manager

Two Circles

<div>
 We are Two Circles. We are a Sports &amp; Entertainment Marketing business. We grow audiences and revenues. We do that by knowing fans best. We work with clients to help them understand &amp; influence what their fans are doing - the way fans spend their money, the events that fans attend, the channels fans respond to, the content fans watch and more. And we use the understanding this gives us to help our clients grow. Grow their audiences and grow their revenues - both direct to consumer and business to business revenues. Our platforms and services are trusted by over 1000 clients globally, including the English Premier League, Red Bull, UEFA, VISA, the NFL, Nike and Amazon. We are over 1000 people, based out of 15 offices, and we deliver work for sports and entertainment businesses of all shapes and sizes all over the world.
 <br/>
 <br/>
 We're looking for an organized, proactive, and enthusiastic Operations Executive to join our North America Operations team, based in New York. This role is key in ensuring the smooth running of our offices and supporting our people and leadership to deliver exceptional work while driving the Two Circles spirit across the region.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Organize team lunches once a week to help connect and energize the team.
  </li>
  <li>
   Manage office supplies, stationery, and new joiner welcome stashes.
  </li>
  <li>
   Coordinate and deliver team events across all North America offices.
  </li>
  <li>
   Provide Executive Assistant support to senior leaders as required.
  </li>
  <li>
   Oversee office management for our New York location.
  </li>
  <li>
   Support the Events Manager with planning and delivery of external events.
  </li>
  <li>
   Manage our relationships with WeWork and other office providers.
  </li>
  <li>
   Provide general operational support to ensure the smooth running of our offices.
  </li>
  <li>
   Assist in the planning and execution of company-wide events including holiday parties and summer festivals.
  </li>
  <li>
   Champion and drive the Two Circles spirit across teams and offices.
  </li>
  <li>
   Deliver exceptional in-office hosting experiences for both clients and Two Circlers, ensuring a welcoming, professional, and seamless environment that reflects our commitment to excellence.
   <br/>
   <br/>
  </li>
 </ul>
 You'll be part of the North America Operations team, working closely with colleagues across the U.S. and Canada, and collaborating with our London-based Operations team to ensure alignment globally.
 <br/>
 <br/>
 The range below represents the low and high end of the base salary someone in this role may earn as an employee of Two Circles in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
 <br/>
 <br/>
 <ul>
  <li>
   $65,000-$70,000
  </li>
 </ul>
</div>


Operations Executive

Havas

<div>
 <p>
  The role provides general administrative and operational support across our two office locations to ensure all is running smoothly and efficiently.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversees office areas and is responsible for day-to-day logistics
  </li>
  <li>
   Work with facilities, catering, IT and various vendors within the larger office
  </li>
  <li>
   Assists with client meetings and visitors
  </li>
  <li>
   Works with staff to upkeep and organize client incoming product
  </li>
  <li>
   Manages and facilitates office events, activities, and agency initiatives
  </li>
  <li>
   Assists with the onboarding of new staff, desk set up, tour, etc.
  </li>
  <li>
   Manages dedicated conference room and assists staff with booking rooms
  </li>
  <li>
   Administrative support to senior leadership
  </li>
  <li>
   Supports agency tools and subscriptions
  </li>
  <li>
   Supports internal client and resource management
  </li>
  <li>
   Manages incoming and outgoing mail and packages
  </li>
  <li>
   Ad-hoc tasks and projects within Operations, Finance, and HR
  </li>
  <li>
   Contributes positively to the agency culture, atmosphere and values
  </li>
  <li>
   Establishes professional and respectful employee relationships within the division and agency
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Abilities Required
  </strong>
 </p>
 <ul>
  <li>
   Strong verbal and written communication skills.
  </li>
  <li>
   Self-motivated and able to work well in a fast-paced environment.
  </li>
  <li>
   Extremely organized, ability to anticipate requests and be proactive.
  </li>
  <li>
   Must be personable, approachable and courteous; a positive &ldquo;can do&rdquo; attitude.
  </li>
 </ul>
 <p>
 </p>
</div>


Operations Assistant

Nardello

<div><p><b>About Nardello &amp; Co.</b></p>
<p>
Ranked as the pre-eminent US investigative firm by <i>Chambers &amp; Partners</i>, Nardello &amp; Co. is a global leader in complex investigations. Our experienced professionals support clients across civil and white-collar criminal litigation, arbitration, due diligence, anti-corruption and fraud investigations, asset tracing, activist defense, political risk and strategic intelligence, digital investigations and cyber defense, monitorships, and compliance consulting.</p>
<p>
Our clients include top law firms, financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals, governments, NGOs, sports organizations, and academic institutions. With offices in New York, London, Washington, DC, Los Angeles, Hong Kong, Dubai, and Singapore, our team comprises former federal prosecutors, international lawyers, law enforcement and intelligence professionals, forensic experts, and analysts.</p><p></p><p><b><br>
Position Overview</b></p>
<p>
Reporting to the Chief People Officer, the HR Operations Manager will play a critical role in supporting and maintaining operational processes related to the employee lifecycle. Reporting to the Chief People Officer and collaborating closely with finance and operations teams, this role ensures smooth HR operations and compliance across the firm&rsquo;s global footprint.</p><p></p><p><b><br>
Key Responsibilities</b></p>
<p><b>
Employee Lifecycle Management</b></p>
<ul>
<li>Prepare and distribute offer letters and onboarding documentation</li>
<li>Coordinate background checks with third-party providers</li>
<li>Ensure seamless onboarding, including systems and benefits setup</li>
<li>Support offboarding processes, including termination documentation and equipment collection</li>
</ul>
<p><b>HR Operations &amp; Compliance</b></p>
<ul>
<li>Manage all aspects of the HRIS including maintaining accurate employee records</li>
<li>Assist with benefits selection, cost analysis and open enrollment</li>
<li>Administer payroll and liaise with PEO and other outside vendors for benefits and compliance</li>
<li>Coordinate 401(k) enrollment and assist with benefits inquiries</li>
<li>Track visa and immigration documentation and ensure compliance</li>
<li>Manage global harassment prevention training</li>
<li>Oversee US HR legal posting requirements</li>
<li>Support global HR policy handbook updates and acknowledgements</li>
</ul>
<p><b>Culture &amp; Engagement</b></p>
<ul>
<li>Support initiatives to enhance company culture and employee experience</li>
<li>Assist with employee surveys and engagement activities</li>
<li>Track retention and performance metrics; prepare leadership summaries</li>
</ul>
<p><b>People Analytics &amp; Reporting</b></p>
<ul>
<li>Collect and report HR metrics (e.g., turnover, retention, engagement)</li>
<li>Prepare dashboards and reports for leadership decision-making</li>
<li>Support year-end compensation reporting</li></ul><br>
<p></p>
<p><b>
Skills &amp; Experience</b></p>
<ul>
<li>Minimum of 7 years of HR operations experience in a global corporate environment; professional services preferred</li>
<li>Minimum of 3 years of experience in payroll and benefits administration</li>
<li>Strong quantitative reasoning skills</li>
<li>Proficiency in MS Office, strong Excel (functions and formulas) and PowerPoint</li>
<li>Ability to proactively manage responsibilities and deadlines</li>
<li>Strong attention to detail and organizational skills</li>
<li>Ability to collaborate across domestic and international teams</li>
<li>Excellent verbal and written communication skills</li>
<li>CRM experience, such as Salesforce, a plus</li></ul><br>
<p></p>
<p>
Nardello &amp; Co. offers a competitive compensation and benefits package.</p><p></p><p><br>
We are an Equal Opportunity Employer</p></div><p></p>

Human Resources Operations Manager

Phaxis

<div>
 <span>
  <span>
   Pay $30-35/hr
  </span>
 </span>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Support c-level executive
  </li>
  <li>
   Manage complex scheduling, calendars, meetings, and travel arrangements.
  </li>
  <li>
   Process invoices, expense reports, and check requests.
  </li>
  <li>
   Coordinate detailed travel plans, itineraries, and necessary documents.
  </li>
  <li>
   Prepare correspondence, presentations, and reports.
  </li>
  <li>
   Track and follow up on time-sensitive tasks.
  </li>
  <li>
   Handle phone and email inquiries professionally.
  </li>
  <li>
   Maintain organized files and records.
  </li>
  <li>
   Perform additional duties as needed.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree from an accredited university.
  </li>
  <li>
   1+ years of administrative experience.
  </li>
  <li>
   Proficiency in Microsoft Office Suite.
  </li>
  <li>
   Strong communication, organizational, and multitasking skills.
  </li>
  <li>
   Ability to manage multiple priorities efficiently.
  </li>
  <li>
   Excellent customer service and problem-solving abilities.
  </li>
  <li>
   Financial services or broker/dealer experience preferred.
  </li>
 </ul>
</div>


Executive Assistant

Weil, Gotshal & Manges LLP

<div><div>Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.</div><div></div><div>
Job Description</div>
Supports all clerk activity. Provides expertise and guidance to attorneys on litigation docketing, court rulings and procedures. May assist with the daily operations of Docket and Court Services department when needed.<div>
Primary Responsibilities and/or Essential functions:</div><ul><li><div>
Docket litigation deadlines for all offices / jurisdictions</div></li><li><div>
Complete electronic filings in federal and state courts</div></li><li><div>
Review filings for compliance with court rules and procedures</div></li><li><div>
Assist attorneys with federal court and pro hac vice admissions</div></li><li><div>
Assist with department audits / projects</div></li><li><div>
Provide guidance to attorneys and legal assistants on federal and state court rules and procedures</div></li><li><div>
Perform research related to court rules and procedures at the direction of attorneys</div></li><li><div>
Assist in maintaining department / firm databases</div></li><li><div>
Assist in maintaining case monitoring services</div></li><li><div>
Understand and keep abreast of developments to court rules, civil procedure, and judges&rsquo; individual practices</div></li><li><div>
Coordinate service of process with process servers</div></li><li><div>
Liaise with court personnel, process servers, and vendors</div></li><li><div>
Any additional responsibilities as required by management.</div></li></ul><div></div><div>
Knowledge, Skills &amp; Abilities:</div><ul><li><div>
At least 3 years&rsquo; experience in a Managing Clerk&rsquo;s Office or Managing Attorney&rsquo;s Office, including experience answering questions about formatting of court papers and filing protocols</div></li><li><div>
Understanding of docketing, research and filing-related technologies (e.g., CourtAlert, eDockets, Compulaw, Weslaw Practical Law, Bloomberg Law)</div></li><li><div>
Strong understanding of the CPLR, Uniform Civil Rules including the Rules of the Commercial Division, FRCP, and FRAP</div></li><li><div>
Ability to juggle multiple deadlines and prioritize tasks</div></li><li><div>
Organization, project management, and flexibility</div></li><li><div>
Confidentiality</div></li><li><div>
Perform high level research that will be reported to attorneys</div></li><li><div>
Keep up to date on any changes in court procedures and communicate them to other personnel in the Managing Attorney&rsquo;s Office</div></li><li><div>
Proficiency in Microsoft Suite - specifically, Word, Excel, Adobe Acrobat, Outlook and PowerPoint</div></li><li><div>
Prior experience in a law firm is highly preferred</div></li><li><div>
Able to establish effective working relationships with all levels of firm personnel</div></li><li><div>
Able to work effectively under time pressure</div></li><li><div>
Strong oral and written communication skills</div></li></ul><div></div><div>
Education/Certifications:</div><ul><li><div>
Bachelor&rsquo;s degree required.</div></li></ul><div></div><div>
Estimated salary range is $125,000 - $135,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.</div><div></div><div>
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays.</div><div></div><div>
 All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div><div></div><div>
Weil, Gotshal &amp; Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal &amp; Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran&rsquo;s status, genetic information or any other legally protected status.</div></div><div></div>

Associate Managing Clerk

Explore 365+ Office manager in New York this October. Find roles across top companies and apply now to boost your career.