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assistant front office manager

office manager

M&R Hotel Management

<p>FRONT OFFICE MANAGER</p><p><b>Temporary, Full-Time &mdash; Maternity Leave Coverage (with potential to transition to a permanent position)</b></p><p><b>SUMMARY:</b></p><p>The Front Office Manager is the department head for the Front Office and responsible for all day-to-day operations including, but not limited to; Guests&rsquo; arrival and departure experience, ensuring that all department finances are reported accurately, maintaining proper PAR levels of department supplies, reporting month-end inventory to the General Manager, maintaining all Marriott and M&amp;R Standards and driving all KPIs. Working alongside the General Manager and Assistant General Manager, the Front Office Manager is a member of the Hotel&rsquo;s leadership team and is expected to be both proactive and resourceful when operational obstacles or other concerns are observed or brought to their attention. The Front Office Manager must be the Hotel&rsquo;s Brand Champion and work to ensure that all Front of the House associates understand the expectations set forth by both Marriott and M&amp;R in regard to guest satisfaction and appropriate responses to guest concerns.</p><p><b>RESPONSIBILITIES:</b></p><p><b>Leadership &amp; Team Management</b></p><ul><li>Directly supervise, and coach all Front Office staff, including the Assistant Front Office Manager, Guest Service Agents, Night Auditors and Bellmen.</li><li>Recruit, interview, hire, and train Front Office associates in partnership with the General Manager, Assistant General Manager and People &amp; Culture team.</li><li>Conduct regular performance evaluations, deliver coaching and corrective action, and support associate development and succession planning within the department.</li><li>Lead daily pre-shift meetings and weekly department meetings to communicate goals, brand updates, and property priorities.</li><li>Foster a positive, service-driven team culture that supports associate engagement and retention.</li><li>Drive KPI&rsquo;s including but not limited to; ITR, RevPAR, OCC%, Bonvoy Enrollments, etc.</li></ul><p><b>Guest Relations &amp; Service Excellence</b></p><ul><li>Maintain all Brand Standards pertaining to Guests&rsquo; Arrival and Departure.</li><li>Personally engage with guests, resolve escalated complaints and service recovery situations, and follow up to ensure satisfaction.</li><li>Monitor guest satisfaction scores (e.g., ITR, GuestVoice, etc.) and implement action plans to address trends.</li><li>Serve as the Manager on Duty (MOD). Availability to work evenings, weekends, and holidays as business needs require.</li><li>Ensure VIP, loyalty member, and special-occasion guests receive appropriate recognition and amenities per brand standards.</li><li>Drive associate awareness of ITR, key detractors and key contributing factors that influence the Hotel&rsquo;s scores.</li><li>Ensure that Brand Standards pertaining to Bonvoy Enrollments, CEC Cases, GXP Chat reply times and other Marriott metrics fall under the responsibility of the Front Office.</li></ul><p><b>Front Office Operations</b></p><ul><li>Oversee daily Front Desk and Night Audit operations to ensure smooth, accurate, and efficient service delivery.</li><li>Proficient in the hotel's property management system (PMS) and all interfacing hotel systems; serve as the property's subject-matter expert for Front Office technology.</li><li>Retrieve, review, and distribute daily and period-end reports in a timely fashion (e.g., STAR Report, occupancy forecasts, arrivals/departures).</li><li>Develop and post the weekly work schedule for Front Desk employees in line with labor budgets and occupancy forecasts.</li><li>Coordinate room assignments and blocking with Housekeeping and Sales to support group, VIP, and special-request needs.</li><li>Prepare and distribute function sheets and relevant Front Office updates at the weekly Management Meeting.</li><li>Open IT tickets with Marriott when systems are down or require the attention of a Third-Party Vendor.</li></ul><p><b>Financial &amp; Administrative Responsibilities</b></p><ul><li>Ensure that all daily revenue reporting is accurate in the Hotel&rsquo;s Financial Management System, working with the Assistant General Manager and/or Finance to rectify any variances or discrepancies in a timely manner.</li><li>Responsible for Accounts Payable related to the Front Office department, ensuring invoices are paid in a timely fashion and informing the General Manager of any high balances.</li><li>Responsible for Accounts Receivable and Direct Bill accounts; coordinate with Sales on account status and conduct weekly audits with the General Manager.</li><li>Coordinate and administer the daily transmittal of cash and checks to the bank; maintain accountability for the house bank and all cash-handling procedures.</li><li>Able to perform Night Auditor duties and balance the hotel's books at the end of each period; prepare and submit End of Period reports to Corporate on the first day of each new period.</li><li>Support the General Manager and Assistant General Manager with Front Office budgeting, labor cost management, and monthly forecasting.</li><li>Assist with basic revenue management functions, including rate and availability checks, in coordination with Sales and Revenue Management.</li><li>Maintain proper PAR levels of all Front Office supplies, ordering items as needed while staying within the monthly budget.</li><li>Regularly take inventory of all Market items. Place orders, process invoices and submit month-end inventory to the General Manager.</li></ul><p><b>Training &amp; Brand Compliance</b></p><ul><li>Assist all Front Desk Associates in the use of the property's Training Program; ensure new hires complete required onboarding and certification.</li><li>Ensure Front Office operations comply with Marriott brand standards and prepare the department for Brand Standard Audit (BSA) /Guest Service Score audits.</li><li>Maintain up-to-date knowledge of brand initiatives, loyalty programs, and system updates, and train the team accordingly.</li><li>Ensure all associates follow the rules and policies found in the M&amp;R Employee Handbook.</li></ul><p><b>Safety, Security &amp; Compliance</b></p><ul><li>Follow all hotel security protocols, including key issuance procedures, guest verification, and restricted area access.</li><li>Maintain thorough knowledge of hotel emergency procedures; train and prepare Front Office employees to respond calmly and effectively in the event of an emergency or accident.</li><li>Assist in the maintenance of the property's key control program and ensure the security needs of the property and guests are met.</li><li>Report safety hazards, suspicious activity, and maintenance issues to the General Manager, Assistant General Manager and Engineering promptly.</li><li>Serve as a key member of the property's emergency response and crisis management team.</li></ul><p><b>Communication</b></p><ul><li>Communicate with the Assistant General Manager on a daily basis regarding operations, guest issues, and department performance.</li><li>Inform the Assistant General Manager of potential problems with guests and the progress of special projects.</li><li>Develop effective departmental communication and information systems through the use of communication logs, department meetings, and hotel meetings.</li><li>Maintain clear, continuous communication with Housekeeping, Maintenance, Sales, and other departments to fulfill guest and operational needs efficiently.</li><li>Establish working relationships with corporate departments including, but not limited to; People &amp; Culture, Revenue, Sales and Finance.</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 2-3 years of hotel Front Office experience, including at least 1 year in a supervisory or management capacity; multi-brand experience a plus.</li><li>Working knowledge of a major hotel PMS (e.g., Stay PMS, Opera, Lightspeed, OnQ, PEP, HMS, Choice Advantage) and general proficiency with hotel technology systems.</li><li>A proven track record on the industry of being a leader in the Front Office who has demonstrated organizational prowess and intuitive and create problem solving abilities.</li><li>Excellent verbal and written communication skills; ability to interact professionally with guests, associates, vendors ownership, and Corporate.</li><li>High school diploma or equivalent required; college coursework in Hospitality Management or a related field preferred.</li><li>Proven ability to drive KPIs through an efficient and proactive management style.</li></ul><p><b>Physical Requirements</b></p><p>This role requires the ability to stand for extended periods (up to 8 hours per shift), lift and carry items up to 40 lbs, and work in a lobby environment with varying noise levels. The Front Office Manager must be able to work a flexible schedule, including evenings, weekends, and holidays, and be available to respond to the property outside of normal business hours as needed.</p><p>M&amp;R Hotel Management is committed to equal employment opportunity. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Associates or applicants who require a reasonable accommodation should contact the People &amp; Culture Department.</p><p>M&amp;R Hotel Management participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.</p><p>Job Type: Full-time</p><p>Pay: $68,000.00 - $72,000.00 per year</p><p>Application Question(s):</p><ul><li>Are you willing to accept a full-time temporary position for maternity leave coverage, with the possibility of transitioning into a permanent role based on business needs and performance?</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10001 (Required)</li></ul><p>Work Location: In person</p>

Front Office Manager - SpringHill Suites Times Square

GitGuardian

<div>
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  This position is based
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 in
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  New York City, and is in-office 4 days/week (Manhattan).
  <br/>
  <br/>
 </em>
 GitGuardian is a global cybersecurity scale-up. The company is based in Paris, New York City, Boston.
 <br/>
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 Among our early investors who saw our market value proposition, are the co-founder of GitHub, Scott Chacon, along with Solomon Hykes, Docker's co-founder. American and European top-tier VC firms have also invested in GitGuardian who raised its series C early 2026.
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 GitGuardian helps enterprises close credential-based breach paths. It finds secrets wherever they live, prioritizes remediation based on rich context, and prevents new exposure across code, systems, and AI. The GitGuardian platform is already used by more than 600K developers worldwide and by 50 of the fortune 500!
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  About Your Team And Mission
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  We're adding a dedicated Executive Assistant &amp; Office Manager to support our Exec team and run the day-to-day operations of our New York office. You'll be the person who keeps leadership organized and our NYC space running smoothly, so our teams, candidates, customers, and visiting executives all have a high-quality experience.
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  You'll report to our Chief of Staff and work closely with our NYC and Paris headquarters across time zones. Your work directly frees up leadership to focus on high-impact priorities by reducing administrative overhead and making sure key meetings, hiring processes, travel, and operations run efficiently and consistently.
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  Executive support to the US Executive team
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   Own complex calendar and scheduling management
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   Plan and book travel, and handle the logistics of customer meetings
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   Prepare leadership meetings (agendas, materials, follow-ups)
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   Coordinate candidate visits tied to the American in office teams
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   Handle day-to-day administrative operations
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  Ownership of the New York office support
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   Serve as the primary operational owner of the NYC office
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   Manage office access, common areas, deliveries, and packages
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   Host and coordinate employee, candidate, and customer visits
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   Coordinate executive visits from our Paris headquarters
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   Employee event scheduling and logistics
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  As capacity allows
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   Provide scheduling and logistical support for additional Paris-based executives
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 <strong>
  About You
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  Here's what we consider essential for success in this role:
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   4+ years proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment
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   Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands at once
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   Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries)
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   Excellent written and verbal communication
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   Sound judgment and absolute discretion when handling confidential information
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   Comfort coordinating across US and European time zones
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   Based in New York City and able to work at least 4 days a week from the office (Manhattan)
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  </li>
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  The following skills would strengthen your application but aren't required:
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   Familiarity with AI productivity tools to streamline your work
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   Experience in the US office of a European-headquartered company and cross-culture interactions.
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 The interview process
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   Video call with a recruiter To discover your professional project and evaluate if there could be a mutual match
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   Interview with your future manager Purpose: To assess how you'd partner with leadership day to day Skills assessed: organization, prioritization, communication
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   Business case with VP GTM and Customer Success Leadership Purpose: To evaluate your skills for the position and project yourself into the role Skills assessed: planning, problem-solving, attention to detail
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  4.1 Final interview with CEO
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  Purpose: To detail our company's vision and ambitions for the next couple of years
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  4.2 References check
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  Benefits
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   🌴 25 days of PTO (employees are strongly encouraged to use all of it!)
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   🗓️ 10 public holidays
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   💰 401(k) + 3% matching! with Empower
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   🧘&zwj;&male;️ Health, Dental &amp; Vision insurance (80% coverage), for individuals and their families
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   💡 Short term &amp; long term disability insurance (100% paid)
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   🌎 Travel policy including to our annual off-sites
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   💻 Up to $300 towards your home office set-up
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   🔌 Monthly remote work stipend of up $70
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   🤝 Referral bonus of $4000 for any new Guardians we might hire thanks to you
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   💳 Pre-tax commuter plan access
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   🏥 HSA and FSA plan access
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  </li>
 </ul>
 More about GitGuardian!
 <br/>
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 <strong>
  Products
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   Understand how GitGuardian works in this short video!
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   Want to go even further? Check out our public roadmap!
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   Check out the State of Secrets Sprawl Report to understand our mission and the industry.
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   Our solutions are already used by hundreds of thousands of developers in all industries and GitGuardian platform is the n&deg;1 app on the GitHub marketplace 🔥
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  Clients
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   GitGuardian helps organizations find exposed sensitive information that could often lead to tens of millions of dollars in potential damage.
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   More than 70% of our customers are in the United States.
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   Many F500 companies use GitGuardian's platform.
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  People
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   The Guardians are knowledgeable, committed, serious, aligned with the company&rsquo;s mission, and true team players: always willing to help each other grow our skill sets!
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   The team is diverse and we hail from more than 20 different countries.
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   We are also agile, remote-friendly, and fun people to work with.
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   You will get trust &amp; autonomy on your perimeter with a very transparent internal communication and a strong impact on the company development.
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  </li>
 </ul>
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  The salary range for this position is expected to be $90,000.00-120,000.00 per year. Actual compensation will be determined on factors such as relevant experience, skills, and other qualifications. This range represents the expected salary for this role; additional compensation may include equity, and/or other benefits.
  <br/>
  <br/>
 </strong>
 <em>
  GitGuardian may use AI-assisted note-taking tools during interviews to help our interviewers stay focused on the conversation. These tools are used solely to capture interview notes and do not evaluate or otherwise influence hiring decisions. All candidate assessments and hiring decisions are made exclusively by GitGuardian personnel.
  <br/>
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  GitGuardian is an equal opportunity employer committed to encouraging and celebrating its diverse and inclusive workforce. We&rsquo;re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.
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  We welcome all without regard to age, race, color, religion, gender identity and expression, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, citizenship, national origin, disability, military status, veteran status, political affiliation, or any other protected characteristics. All aspects of employment will be solely based on merit and qualifications related to professional competence. GitGuardian operates on a principle of mutual respect and acceptance, and every employee must follow GitGuardian's anti-harassment and anti-discrimination company policies.
  <br/>
  <br/>
 </em>
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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 Applicants may include in their work history any verified work performed on a volunteer basis.
</div>


Executive Assistant

Freeman

<div><div><div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
</div><div><div>
Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust&mdash;all around the world.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Summary</b></h2>
</div><div><div>
This role is a dual-capacity position that balances day-to-day office administration for the New York City office (25+ regular in-office employees) with executive-level administrative and operational support for the EVP Events &amp; Experiences. The role serves as a central connector for the New York City office&mdash;supporting culture, internal events, onboarding, and employee experience&mdash;while also acting as a trusted administrative partner to senior leadership. This person will work a hybrid schedule based out of our office in Lower Manhattan.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Duties &amp; Responsibilities</b></h2>
</div><div><div><b>
Executive Support</b></div>
<ul>
<li>Provide administrative support to the EVP, Event &amp; Experience.</li>
<li>Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including itineraries, accommodations, and transportation.</li>
<li>Prepare and submit expense reports and administrative documentation in accordance with company policies.</li>
<li>Coordinate meeting logistics, assemble materials, prepare agendas, and track follow-up action items.</li>
<li>Assist with preparation of presentations, reports, correspondence, and other business documents.</li>
<li>Monitor and respond to routine requests on behalf of the executive as directed.</li>
<li>Maintain confidentiality when handling sensitive business and personnel information.</li>
</ul>
<div><b>New York Office Administration &amp; Employee Experience</b></div>
<ul>
<li>Serve as a primary administrative point of contact for the New York office.</li>
<li>Coordinate office operations, including supplies, deliveries, facilities requests, and vendor support.</li>
<li>Assist with new hire onboarding activities, workspace setup, and office orientation in partnership with Human Resources.</li>
<li>Help maintain a professional, organized, and welcoming office environment.</li>
<li>Support internal communications and distribute office updates as needed.</li>
<li>Coordinate logistics for employee engagement activities, team meetings, and office events.</li>
<li>Provide administrative support for culture-building initiatives and volunteer-led employee programs.</li>
<li>Assist with planning and execution of leadership visits, team gatherings, and special office activities.</li>
</ul>
<div><b>Administrative Operations Support</b></div>
<ul>
<li>Coordinate conference room scheduling, catering, meeting logistics, and visitor accommodations.</li>
<li>Partner with Human Resources, IT, Facilities, Finance, and Operations teams to address office and administrative needs.</li>
<li>Maintain departmental records, filing systems, and administrative documentation.</li>
<li>Support data entry, reporting, document management, and process administration as needed.</li>
<li>Assist with special projects and administrative initiatives assigned by leadership.</li>
Provide occasional flexibility in support of business needs, meetings, or events.<br>
<li>
</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education &amp; Experience</b></h2>
</div><div><ul><li>Bachelor's degree preferred, or equivalent combination of education and experience.</li>
<li>2-4 years of experience supporting executives, leaders, or departments in an administrative capacity.</li>
<li>Experience managing calendars, travel arrangements, expense reporting, and meeting coordination.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li>
<li>Excellent written, verbal, and interpersonal communication skills.</li>
<li>Strong attention to detail and commitment to accuracy.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Customer-focused mindset with the ability to build positive working relationships across all levels of the organization.</li>
<li>Ability to work independently and collaboratively in a fast-paced environment.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Travel Requirements</b></h2>
</div><div><div>Travel up to 25%</div></div></div><div><div><h2 class="jobSectionHeader"><b>
What We Offer</b></h2>
</div><div><div>
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.</div>
<ul>
<li>Medical, Dental, Vision Insurance</li>
<li>Tuition Reimbursement</li>
<li>Paid Parental Leave</li>
<li>Life, Accident and Disability</li>
<li>Retirement with Company Match</li>
<li>Paid Time Off</li>
<li>Base salary $80-90k based on level of experience</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Diversity Commitment</b></h2>
</div><div><div>
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.</div>
<div>
#TFCSparks #LI-Hybrid</div></div></div></div></div></div>

Executive Administrator

Hoxton Circle

<div><p><b>Accounting Manager</b></p><p><br>
A well established employee benefits company, backed by a top tier private equity firm, is hiring an Accounting Manager to help build out a scalable finance function. This is a newly stabilized team coming off a rebuild, so you're stepping into real ownership of process.</p><p><b>
About the Company</b></p><p>
This company has helped employers lower healthcare costs through proprietary solutions growing quickly, and investing heavily in its next stage of growth. Fully remote, with team members across 32 states.</p><p><b>
The Opportunity</b></p><p>
Reporting to the Controller and working closely with the CFO, you'll take full ownership of the general accounting function, including the month end, quarter end, and annual close process. You'll oversee the general ledger, financial reporting, account reconciliations, and internal controls, with a direct report from day one and room for the role to grow into payroll or AP as scope expands.</p><p><b>
What You'll Do</b></p><ul><li>
Own the monthly, quarterly, and annual close process end to end</li><li>
Maintain the integrity of the general ledger and ensure compliance with U.S. GAAP</li><li>
Review journal entries, account reconciliations, accruals, fixed assets, payroll entries, and other close activities</li><li>
Analyze financial results, investigate variances, and support budget vs actuals reporting</li><li>
Maintain audit ready supporting documentation</li><li>
Support preparation of monthly financial statements and management reporting</li><li>
Partner with FP&amp;A and business leaders to improve financial reporting and analysis</li><li>
Manage, coach, and develop accounting staff, with a direct report to start and room to build the team further</li><li>
Strengthen accounting policies, procedures, and internal controls</li><li>
Support system enhancements, automation initiatives, and finance projects, including active ERP and close automation rollouts</li><li>
Coordinate annual audits and support tax preparation</li><li>
Serve as an accounting resource for business leaders across the organization</li></ul><p><b>
What You'll Bring</b></p><ul><li>
5 to 7 years of progressive accounting experience, including some people leadership</li><li>
Strong knowledge of U.S. GAAP, financial reporting, and month end close</li><li>
Experience reviewing journal entries, reconciliations, and financial statements</li><li>
Strong analytical, organizational, and communication skills</li><li>
Advanced Excel skills and experience with ERP or accounting systems</li></ul><p><b>
Preferred</b></p><ul><li>
CPA or actively pursuing certification</li><li>
Public accounting background</li><li>
Experience in a high growth, private equity backed organization</li><li>
Experience supporting a systems implementation or process build out, and comfort mentoring junior team members</li></ul><p><b>
Compensation &amp; Benefits</b></p><ul><li>
Base salary $115K to $125K, plus bonus eligibility of approximately 10% and equity</li><li>
Rich medical, dental, and vision coverage, including HSA and traditional plan options</li><li>
401(k) with employer match</li><li>
16 PTO days to start, increasing at tenure milestones, plus 11 paid holidays, 5 sick days, and 1 volunteer day</li><li>
$500 annual professional development credit</li><li>
A genuinely supportive, down to earth culture, we work hard, but we like each other too</li></ul><p><b>
Location:</b> 100% Remote<br>
<b>Job Type:</b> Full-Time / Exempt</p><p><i>
Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</i></p></div>

Accounting Manager

Sunher Royal Company

<h2>Job Overview<br /> </h2><p>We are seeking a highly organized, detail-oriented, and proactive <strong>Remote Data Entry / Executive Assistant</strong> to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.</p><p>The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.<br /> </p><h2>Key Responsibilities<br /> </h2><p>Accurately enter, update, and maintain company records, databases, and confidential information.</p><p>Provide administrative support to executives and management teams.</p><p>Manage calendars, schedule appointments, meetings, and virtual conferences.</p><p>Prepare, edit, and organize correspondence, reports, presentations, and other business documents.</p><p>Respond to emails, phone calls, and other communications professionally and promptly.</p><p>Organize electronic files and maintain accurate documentation and records.</p><p>Coordinate travel arrangements, meeting logistics, and expense reports as required.</p><p>Perform document management, filing, and record-keeping while ensuring data accuracy.</p><p>Assist with special projects, research, and general administrative tasks.</p><p>Maintain confidentiality when handling sensitive company and executive information.</p><p>Collaborate with internal departments to ensure efficient workflow and operational support.</p><p>Perform additional administrative duties as assigned.<br /> </p><h2>Qualifications<br /> </h2><p>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.</p><p>Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.</p><p>Excellent written and verbal communication skills.</p><p>Exceptional organizational and time-management abilities.</p><p>Strong attention to detail and a high level of accuracy.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.</p><p>Excellent typing and computer skills.</p><p>Ability to prioritize multiple tasks and meet deadlines in a remote work environment.</p><p>Strong problem-solving and interpersonal skills.</p><p>Ability to work independently while maintaining professionalism and confidentiality.<br /> </p><h2>Preferred Skills<br /> </h2><p>Experience with CRM systems, document management software, and scheduling tools.</p><p>Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.</p><p>Strong multitasking and project coordination abilities.</p><p>Professional demeanor with excellent customer service and communication skills.<br /> </p><h2>Benefits<br /> </h2><p>Competitive salary with performance-based growth opportunities.</p><p>Fully remote work environment.</p><p>Flexible work schedule.</p><p>Paid training and professional development opportunities.</p><p>Career advancement within a growing organization.</p><p>Paid time off and holiday benefits.</p><p>Comprehensive benefits package for eligible employees.</p><p>Supportive, collaborative, and professional work environment.<br /> </p><p>If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a <strong>Data Entry / Executive Assistant</strong>.</p>

Data Entry / Executive Assistant

Man Group

<div><div><p><b>About Man Group</b></p>
<p>
Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via our Systematic, Discretionary and Solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent.</p>
<p>
Headquartered in London, we manage $253.6 billion* and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com</p>
<p>
At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing. For further information on how we process your data, please see the privacy notice for applicants here.</p>
<ul><li>As at 30 June 2026</li></ul></div><h2 class="jobSectionHeader"><b>
Purpose of role</b></h2>
<p>
Serve as a welcoming and reliable point of contact for the office, working collaboratively as part of a global, multidisciplinary workplace management team to deliver a seamless and positive experience for colleagues and clients alike.</p>
<p>
Provide thoughtful, high-quality support to the CRES Manager, the wider CRES team, and local leadership across all aspects of workplace services, including reception, catering and hospitality, mail, stationery, office maintenance, waste management, security etc. Ensure day-to-day office needs are handled with care, professionalism, and a strong sense of responsiveness.</p>
<p>
Support the delivery of local Health &amp; Safety requirements, such as office risk assessments, first aid and fire warden coordination, and life safety equipment checks, helping to ensure Man Group remains fully compliant with regulatory standards and aligned with global best practice at all times.</p>
<p><b>
Specific responsibilities</b></p>
<p><b>
Reception and Office Services</b></p>
<ul>
<li>Welcome clients and visitors, ensuring a professional and high-quality guest experience.</li>
<li>Coordinate hospitality, catering, and meeting room setup for external meetings.</li>
<li>Support basic VC/AV setup for client meetings as needed.</li>
<li>Manage office supplies, including post, print, and stationery.</li>
<li>Maintain catering supplies for tea points, meetings, and events.</li>
<li>Handle switchboard calls, directing enquiries appropriately.</li>
<li>Support the CRES Manager with access pass issuance and related reconciliations in line with agreed processes.</li>
<li>Help coordinate and oversee third-party contractors &mdash; including cleaning, catering, pest control, landscaping, waste management, office maintenance, and access control &mdash; liaising with building management as required.</li>
<li>Receive and distribute incoming and outgoing mail.</li>
<li>Provide general support to the CRES Manager in the day-to-day running of the office.</li>
</ul>
<p><b>Health &amp; Safety</b></p>
<ul>
<li>Support the CRES Manager in maintaining a safe working environment, including carrying out routine checks.</li>
<li>Maintain accurate records for first aiders, fire wardens, and PEEPs.</li>
<li>Ensure first aid boxes are accessible, visible, and regularly stocked.</li>
<li>Assist with compliance on fire evacuation procedures and local regulations.</li>
<li>Support the reporting process for accidents, incidents, and near misses.</li>
<li>Maintain a log of all personal DSE equipment issued to staff.</li>
</ul>
<p><b>Moves &amp; Changes</b></p>
<ul>
<li>Support the CRES Manager with desk moves, changes, and related logistics.</li>
<li>Assist with ad hoc requirements such as desk booking, locker allocations, and artwork.</li>
</ul>
<p><b>Event Management</b></p>
<ul>
<li>Help coordinate office events, including seasonal gatherings such as summer and winter parties.</li>
<li>Support d&eacute;cor and theming for relevant initiatives (e.g. Pride), aligning with global offices where appropriate.</li>
</ul>
<p><b>Financial</b></p>
<ul>
<li>Raise and/or approve purchase orders.</li>
<li>File quotes and supporting documentation accurately within the relevant shared folders.</li>
<li>Maintain data logs and records as required.</li>
</ul>
<p><b>Administration &amp; Communications</b></p>
<ul>
<li>Communicate office and CRES updates via email, Slack, and other channels as needed.</li>
<li>General support as required</li>
</ul>
<p><b>Technical Competencies</b></p>
<ul>
<li>University degree preferable</li>
<li>Reception and or client facing experience</li>
<li>Ability to multitask and remain calm under pressure.</li>
<li>Encourage collaboration and team working</li>
<li>Good understanding and awareness of Health &amp; Safety</li>
<li>Excellent written and verbal communication skills</li>
<li>PC literate proficiency in MS Outlook with mid to excellent level MS Excel and PowerPoint skills</li>
<li>Personable and able to develop relationships at all levels in the organisation with particular emphasis on customer service excellence</li>
<li>Relevant experience with Corporate Services or Client facing experience (preferred)</li></ul><p></p><div><p><b><br>
Inclusion, Work-Life Balance and Benefits at Man Group</b><br>
You'll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and internal initiatives, partnerships and programmes, you'll find opportunities to grow, develop your talents, and help foster an inclusive environment for all across our firm and industry. Learn more at www.man.com/diversity.<br>
<br>
You'll have opportunities to make a difference through our charitable and global initiatives, while advancing your career through professional development, and with flexible working arrangements available too. Like all our people, you'll receive two annual 'Mankind' days of paid leave for community volunteering.</p>
<p>
Our comprehensive benefits package includes competitive holiday entitlements, pension/401k, life and long-term disability coverage, group sick pay, enhanced parental leave and long-service leave. Depending on your location, you may also enjoy additional benefits such as private medical coverage, discounted gym membership options and pet insurance.</p>
<p><b>
Equal Employment Opportunity Policy</b></p>
<p>
Man Group provides equal employment opportunities to all applicants and all employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws.</p>
<p>
Man Group is a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact TalentAcquisition@man.com.</p></div></div><p></p>

Receptionist | Administrative Assistant

Bond Health

<div><div><b>Case Manager needed in the Bronx!</b><br>
<b>Full-time position!</b><b>
</b><br>
<br>
<b>About the Position
</b><br>
The Case Manager will be responsible for providing residential and long term support services to homeless and at-risk adults transitioning into permanent housing. The Case Manager will carry a caseload of approximately 20 to 25 formerly homeless and/or low income individuals.<br>
Case Manager will be required to have frequent contact with tenants, weekly and/or monthly face-to-face meetings, telephone conversations, and aftercare contacts. Frequent electronic exchanges with colleagues is expected <b>.
</b><br>
<br>
<b>Responsibilities:
</b><br>
<ul><li>Provide direct case management services (on-site and in the field). Case management services will include but not limited to mental health and substance use assessments, developing and updating service plans, assistance with obtaining public assistance, Social Security benefits/entitlements and other publicly available resources that may be beneficial to the tenant.</li><li>Using a person centered approach, provide case management services and assessments rooted in evidence based models such as Motivational Interviewing, Critical Time Intervention and Harm Reduction.</li><li>Utilize electronic health record. Maintain accurate and up-to-date tenant files/charts.</li><li>Coordinate and document clinical case management and psychosocial services while also documenting the overall effectiveness of the case management services provided. Case Managers will develop an Individual Service Plan and review the plan periodically to document process toward goals.</li><li>Serve as a liaison between tenant and community providers.</li><li>Facilitate groups with a focus on life skills, education and support, relapse prevention and mental health counseling.</li><li>Complete referrals to medical, mental health, and other outside providers.</li><li>Collaborate with Workforce Opportunities Staff to assist tenant in developing employment related goals, where applicable.</li><li>Ensure overall compliance with organizational and funder regulations. Adhere to documentation requirements as assigned by leadership and funder regulation/standard.</li><li>Coordinate aftercare services and follow-up contacts for post-discharge updates.</li><li>Conduct outreach and engagement including apartment visits and inspections.</li><li>Participate in community development efforts such as Community Meetings and supporting the residence in establishing partnerships with other providers in the community.</li><li>Work with Property Management staff to assist tenant to meet terms of their lease including timely payment of rent and avoidance of any nuisance behaviors. Mediate landlord-tenant disputes that threaten housing stability.</li><li>Utilize trauma informed interventions and culturally responsive engagement techniques to assist tenants with overcoming barriers to housing stability.</li><li>Participate in community initiatives to fulfill mission to end homelessness.</li><li>Provide crisis intervention as needed.</li><li>Provide all services in a manner that respects cultural differences amongst tenants.</li><li>Carry out other duties as assigned by leadership.<b>
</b></li></ul><br>
<b>Requirements:
</b><br>
<ul><li>A Bachelor's degree in human services or related field.</li><li>Must possess strong organizational, writing, communication, and computer skills.</li><li>Some relevant experience working with low-income or homeless populations.</li><li>Fluent in Spanish is required.</li><li>Candidates must be self-starters with the skills and energy to work within the community.</li><li>Case Manager is regularly required to, type, use hands and fingers, reach with hands and arm. The Case Manager is regularly required to walk, stoop, and kneel. The Case Manager is often required to spend up to six (6) hours sitting at a desk during a normal eight (8) hour shift. Occasionally the Case Manager is required to lift items less than 5</li></ul><br>
<b><i>
Salary: </i></b><i>Position is on a temp to perm basis. Temp salary is $26 per hour. Perm salary will be between $53,000-$55,000 per year plus benefits.</i><i>
</i><br>
<br>
<b>For more information and to apply, please contact:
</b><br>
<b>Howard Newman
</b><br>
<i>Account Manager, Bond Health Staffing
</i><br>
5824 12th Avenue<br>
Brooklyn, NY, 11219<br>
Office: 1-718-302-0040 ext. 204<br>
Fax: 1-718-302-0070<br>
Howard@bondhealthstaffing.com</div></div><p></p>

Case Manager

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