administrative assistant

executive assistant

office manager

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

administrative coordinator

Clear Street

<div>
 
 
 About Clear Street:
 
 
 
 Clear Street is modernizing the brokerage ecosystem. Founded in 2018, Clear Street is a diversified financial services firm replacing the legacy infrastructure used across capital markets.
 
 
 
 
 
 We started from scratch by building a completely cloud-native clearing and custody system designed for today&rsquo;s complex, global market. Clear Street&rsquo;s proprietary prime brokerage platform adds significant efficiency to the market, while focusing on minimizing risk, redundancy, and cost for clients. Our goal is to create a single source-of-truth platform for every asset class, in every country, and in any currency.
 
 
 
 
 
 By combining highly-skilled product and engineering talent with seasoned finance professionals, we&rsquo;re building the essentials to compete in today&rsquo;s fast-paced markets.
 
 
 
 
 
 
 The Role:
 
 
 
 We are seeking to fill an administrative coordinator for the equity research team. This role will manage the day-to-day administrative needs for a team of research analysts and associates. The ideal candidate will have 2-3 years of experience, be well versed in administrative tools, including making and updating spreadsheets and presentations, and be able to learn new skills to support the needs of the department, work collaboratively and be a self-starter.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Scheduling, Coordination and General Admin: Manage calendars, book meetings, arrange travel, plan events, prepare agendas, help with expenses
 </li>
 <li>
 Document &amp; Data Management: Prepare and edit documents, reports, and presentations; maintain organized filing systems (digital &amp; physical) and databases
 </li>
 <li>
 Coordinate with other Teams: Work with other teams to support data management, event logistics and other processes
 </li>
 <li>
 Support: Track deadlines, assist with project coordination, and facilitate communication.
 </li>
 <li>
 Confidentiality: Handle sensitive information with discretion
 </li>
 </ul>
 
 
 
 
 
 Essential Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Proficiency in office software (Microsoft Office Suite, Google Workspace)
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to multitask and prioritize
 </li>
 <li>
 Discretion and professionalism
 </li>
 </ul>
 
 
 
 
 
 Skills And Qualifications Desired
 
 
 <ul>
 <li>
 Prior experience in an equity research department or trading-related environment
 </li>
 <li>
 Knowledge of Blue Matrix publication platform
 </li>
 </ul>
 
 
 
 
 
 We Offer:
 
 
 
 The Base Salary Range for this role is $75,000-$85,000. This range is representative of the starting base salaries for this role at Clear Street. Where a candidate falls in this range will be based on job related factors such as relevant experience, skills, and location. This range represents Base Salary only, which is just one element of Clear Street's total compensation. The range stated does not include other factors of total compensation such as bonuses or equity.
 
 
 
 
 
 At Clear Street, we offer competitive compensation packages, company equity, 401k matching, gender neutral parental leave, and full medical, dental and vision insurance. Our belief has always been that we are better as a business when we are all together in person. As such, we are requiring employees to be in the office 4 days per week. In-office benefits include lunch stipends, fully stocked kitchens, happy hours, a great location, and amazing views.
 
 
 
 
 
 Our top priority is our people. We&rsquo;re continuously investing in a culture that promotes collaboration. We help each other through challenges and celebrate each other's successes. We believe that modern workplaces succeed by virtue of having high-performance workforces that are diverse &mdash; in ideas, in cultures, and in experiences. We put in the effort to make such a workplace a daily reality and are proud to be an equal opportunity employer.
 
</div>

Administrative Assistant, Equity Research

Supergoop!

<div>
 
 Who we are:
 
 
 
 Hi, we&rsquo;re Supergoop! Since 2005, we&rsquo;ve been changing the way the world thinks about sunscreen. Today, we&rsquo;re as committed as ever to creating feel-good sunscreen that you&rsquo;ll really want to wear. Because protecting your skin&rsquo;s health is what we&rsquo;re all about. Every. Single. Day.&trade;
 
 
 
 Who you are:
 
 
 
 You are a highly organized and resourceful professional who thrives in a dynamic, people-first environment. You bring a strong sense of ownership to your work &mdash; anticipating needs, solving problems proactively, and ensuring that both the office and the people within it operate at their best.
 
 
 You are an effective communicator who can engage confidently across all levels of an organization, from first-time visitors to senior executives. You understand the importance of discretion, professionalism, and attention to detail &mdash; especially when supporting leadership. Above all, you are someone who takes pride in creating an environment where others can do their best work.
 
 
 
 Role &amp; Responsibilities
 
 
 
 This role sits at the intersection of office operations and executive support. Reporting to the CEO&rsquo;s Executive Assistant, this role serves as a key resource for both the day-to-day function of our office and the administrative needs of our leadership team.
 
 
 
 Office Management &amp; Operations
 
 
 
 <ul>
 <li>
 Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
 </li>
 <li>
 Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
 </li>
 <li>
 Place and track orders; restock and organize supplies as needed
 </li>
 <li>
 Coordinate with vendors for office services, maintenance, and deliveries
 </li>
 <li>
 Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
 </li>
 <li>
 Identify opportunities to improve office systems and processes
 
 
 
 </li>
 </ul>
 
 Reception &amp; Guest Experience
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for all visitors, couriers, and guests &mdash; setting a warm, professional tone from the moment they walk in
 </li>
 <li>
 Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
 </li>
 <li>
 Manage incoming and outgoing mail and packages, including logging and routing as needed
 </li>
 <li>
 Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
 </li>
 <li>
 Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
 </li>
 <li>
 Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
 </li>
 <li>
 Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
 </li>
 <li>
 Support ad hoc administrative tasks and special projects as assigned
 </li>
 <li>
 Handle sensitive information with a high degree of professionalism and discretion
 
 
 
 </li>
 </ul>
 
 Qualifications/Experience
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in an office coordinator, administrative assistant, or receptionist role
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail
 </li>
 <li>
 Strong written and verbal communication skills; professional and personable in all interactions
 </li>
 <li>
 Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
 </li>
 <li>
 Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
 </li>
 <li>
 Proactive mindset &mdash; you anticipate needs and act without always being asked
 </li>
 <li>
 Discretion and good judgment when handling confidential information
 </li>
 <li>
 Experience supporting C-suite or senior executives
 
 
 
 </li>
 </ul>
 
 Nice-to-Haves:
 
 
 
 <ul>
 <li>
 Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
 </li>
 <li>
 Background in consumer goods, beauty, retail, or a similarly dynamic industry
 </li>
 <li>
 A genuine passion for wellness, beauty, or the Supergoop! brand
 
 
 
 </li>
 </ul>
 
 Supergoop! shines bright for you and offers employees:
 
 
 
 <ul>
 <li>
 Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
 </li>
 <li>
 Savings &amp; Spending Accounts: Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
 </li>
 <li>
 Family Support: Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
 </li>
 <li>
 Mental Health &amp; Wellbeing: Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
 </li>
 <li>
 Income Protection: Company-paid life insurance, accidental death &amp; dismemberment (AD&amp;D), and short- and long-term disability coverage.
 </li>
 <li>
 Lifestyle Perks: Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
 </li>
 <li>
 Time Off: Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday&rsquo;s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
 </li>
 <li>
 Future Planning: 401(k) retirement savings plan with company match.
 </li>
 <li>
 Employee Perks: Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
 </li>
 <li>
 Environment: Hybrid work environment in bright and sunny offices in New York City
 
 
 
 </li>
 </ul>
 
 Starting Salary Range Based on Qualifications &amp; Experience:
 
 $70k - $80k/year + 8% bonus potential
 
 
 
 Supergoop! shines bright for you and offers US based full-time employees:
 
 
 
 <ul>
 <li>
 Comprehensive Health Benefits
 </li>
 <li>
 Generous Paid Time Off Policy
 </li>
 <li>
 401k with Company Match
 </li>
 <li>
 Product Discounts
 </li>
 <li>
 Employee Referral Program
 </li>
 <li>
 Company and Team Off-Sites
 
 
 
 </li>
 </ul>
 
 EEO Statement:
 
 
 
 Supergoop! is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.
 
 
 
 Health and Safety Statement:
 
 
 
 The health and safety of you and the Supergoop! Team is important to us. Covid-19 vaccination will be required to work in our office.
</div>

Office and Administrative Assistant

Roku

<div>
 Teamwork makes the stream work.
 
 &nbsp;
 
 
 Roku is changing how the world watches TV
 
 
 Roku is the #1 TV streaming platform in the U.S., Canada, and Mexico, and we've set our sights on powering every television in the world. Roku pioneered streaming to the TV. Our mission is to be the TV streaming platform that connects the entire TV ecosystem. We connect consumers to the content they love, enable content publishers to build and monetize large audiences, and provide advertisers unique capabilities to engage consumers.
 
 
 From your first day at Roku, you'll make a valuable - and valued - contribution. We're a fast-growing public company where no one is a bystander. We offer you the opportunity to delight millions of TV streamers around the world while gaining meaningful experience across a variety of disciplines.
 
 
 &nbsp;
 
 About the team
 
 The Workplace Experience team is dynamic and fast-growing. We collaborate to create an inspiring workplace for our amazing colleagues. Our mission is to provide a workplace experience that competes with the best. We strive to exceed our team members' expectations by always thinking one step ahead when providing solutions. We are seeking an experienced Workplace Receptionist to manage and oversee all reception desk workplace-related activities and operations, ensuring a safe, secure, and functional work environment for our employees.&nbsp;
 
 
 &nbsp;
 
 About the role
 
 As a Coordinator, you will be the first point of contact. Our Coordinator&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and managing day-to-day projects to enhance the experience.&nbsp;
 
 
 To be successful as a Coordinator, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and problem solving are essential for this position. This role may require working in shifts, so flexibility is a plus.&nbsp;
 
 
 The ideal candidate will have endless curiosity and can pair a global mindset with locally relevant execution. You should be a gritty problem solver and self-starter who can drive programs with the product and commercial teams within the organization and across external strategic partner organizations. The successful candidate will display a balance of hard and soft skills, including the ability to respond quickly to changing business needs.&nbsp;
 
 
 For New York Only - The estimated hourly rate for this position is between $60,000-$70,000
 
 
 Compensation packages are based on factors unique to each candidate, including but not limited to skill set, certifications, and specific geographical location.
 
 
 This role is eligible for health insurance, equity awards, life insurance, disability benefits, parental leave, wellness benefits, and paid time off.
 
 
 &nbsp;
 
 What you&rsquo;ll be doing
 <ul>
 <li>
 The Front Desk Coordinator works closely with the Facilities and Security team and is responsible for answering telephones, greeting, registering, and directing visitors and guests.&nbsp;
 </li>
 <li>
 Maintain regular desk coverage hours (8:30am-5pm) Monday &ndash; Thursday, (9am-5pm) on Fridays to develop good communication and a positive community environment with Roku employees.&nbsp;
 </li>
 <li>
 Maintain a neat and professional appearance / demeanor, and an organized reception area.&nbsp;
 </li>
 <li>
 Office event coordination and planning
 </li>
 <li>
 Room Calendar Management
 </li>
 <li>
 Manage access to badges/fobs.
 </li>
 <li>
 Additional general office support tasks as assigned.
 </li>
 <li>
 Adhere to office budget and spend process
 </li>
 <li>
 Coordinate new hire packets and seating assignments
 </li>
 </ul>
 
 &nbsp;
 
 We&rsquo;re excited if you have
 <ul>
 <li>
 1-3 years reception experience required.&nbsp;
 </li>
 <li>
 Strong oral and written communication skills.&nbsp;
 </li>
 <li>
 Possess professionalism and friendly, team player personality.&nbsp;
 </li>
 <li>
 Ability to effectively work individually or in a team environment.&nbsp;
 </li>
 <li>
 Competency in multi-tasking.&nbsp;
 </li>
 <li>
 Proficient in MS Office Suite (Outlook, PowerPoint, Word, Excel).&nbsp;
 </li>
 <li>
 Proficient in Jira, OfficeSpace, Zoom, Slack, Canva (preferred)
 </li>
 <li>
 High school diploma/GED required.&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 Our Hybrid Work Approach
 
 
 Roku fosters an inclusive and collaborative environment where teams work in the office Monday through Thursday. Fridays are flexible for remote work except for employees whose roles are required to be in the office five days a week or employees who are in offices with a five day in office policy.
 
 
 &nbsp;
 
 
 Benefits
 
 
 Roku is committed to offering a diverse range of benefits as part of our compensation package to support our employees and their families. Our comprehensive benefits include global access to mental health and financial wellness support and resources. Local benefits include statutory and voluntary benefits which may include healthcare (medical, dental, and vision), life, accident, disability, commuter, and retirement options (401(k)/pension). Employees are supported in taking time off, in accordance with local leave policies and other personal needs to support their evolving work and life needs. It's important to note that not every benefit is available in all locations or for every role. For details specific to your location, please consult with your recruiter.
 
 
 &nbsp;
 
 
 Accommodations
 
 
 Roku welcomes applicants of all backgrounds and provides reasonable accommodations and adjustments in accordance with applicable law. If you require reasonable accommodation at any point in the hiring process, please direct your inquiries to EmployeeRelations@Roku.com.
 
 
 &nbsp;
 
 
 The Roku Culture
 
 
 Roku is a great place for people who want to work in a fast-paced environment where everyone is focused on the company's success rather than their own. We try to surround ourselves with people who are great at their jobs, who are easy to work with, and who keep their egos in check. We appreciate a sense of humor. We believe a fewer number of very talented folks can do more for less cost than a larger number of less talented teams. We're independent thinkers with big ideas who act boldly, move fast and accomplish extraordinary things through collaboration and trust. In short, at Roku you'll be part of a company that's changing how the world watches TV.
 
 
 We have a unique culture that we are proud of. We think of ourselves primarily as problem-solvers, which itself is a two-part idea. We come up with the solution, but the solution isn't real until it is built and delivered to the customer. That penchant for action gives us a pragmatic approach to innovation, one that has served us well since 2002.
 
 
 To learn more about Roku, our global footprint, and how we've grown, visit https://www.weareroku.com/factsheet.
 
 
 By providing your information, you acknowledge that you want Roku to contact you about job roles, that you have read Roku's Applicant Privacy Notice, and understand that Roku will use your information as described in that notice. If you do not wish to receive any communications from Roku regarding this role or similar roles in the future, you may unsubscribe at any time by emailing WorkforcePrivacy@Roku.com.
 
</div>

Workplace Experience Coordinator

Talentoma

<div>
 
 Job Title: Remote Hiring Coordinator
 
 
 
 
 
 
 Monthly Pay:
 
 $5,400 &ndash; $6,200
 
 
 
 
 
 
 Summary:
 
 
 
 The Remote Hiring Coordinator supports recruitment operations by coordinating interviews, managing applicant communications, and assisting with hiring processes.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Schedule candidate interviews.
 </li>
 <li>
 Communicate with applicants.
 </li>
 <li>
 Maintain hiring records.
 </li>
 <li>
 Support onboarding coordination.
 </li>
 <li>
 Track recruitment progress.
 </li>
 <li>
 Assist hiring managers.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Recruiting, HR, or administrative experience preferred.
 </li>
 <li>
 Strong organizational abilities.
 </li>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Attention to detail.
 </li>
 <li>
 Ability to manage multiple priorities.
 </li>
 </ul>
 
 
 
 
 
 Perks &amp; Benefits:
 
 
 <ul>
 <li>
 Monthly pay: $5,400&ndash;$6,200
 </li>
 <li>
 Fully remote recruiting role
 </li>
 <li>
 Paid training
 </li>
 <li>
 Career advancement opportunities
 </li>
 <li>
 Supportive virtual work environment
 </li>
 </ul>
</div>

Remote Hiring Coordinator

Ripco Real Estate

Job Overview We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.Key Responsibilities Email Management (High Priority)<ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul>Calendar Management (High Priority)<ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul>Administrative &amp; Operational Tasks<ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul>Qualifications<ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul>Key Traits for Success<ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.Pay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to Executive

JPMorganChase

<div>JOB DESCRIPTION 
 
 
Become an integral part of the Commercial and Investment Banking Global Credit Trading &amp; Syndicate team, working in a fast-paced environment where no two days are the same. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.
As an Executive Administrative Assistant within Commercial and Investment Global Credit Trading &amp; Syndicate, you will demonstrate the ability to navigate the firm effectively and excel in a dynamic, deadline-driven environment, with strong organizational, time management, and polished interpersonal and communication skills. You are expected to exhibit a high level of professionalism, exercise discretion, and consistently deliver high-quality work.
Job Responsibilities
<ul><li>Proactively manage administrative functions independently and communicate issues or delays in advance</li>
<li>Help plan, organize, and execute various events, including providing on-site support at off-site conferences, which will involve travel</li>
<li>Coordinate domestic and international travel arrangements, including logistics and itinerary management</li>
<li>Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines</li>
<li>Manage a high volume of emails by prioritizing requests and responding promptly and professionally</li>
<li>Handle incoming calls with professionalism, triage inquiries, escalate as appropriate, and ensure timely follow-up</li>
<li>Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support</li>
<li>Provide proactive support on overflow work, ad hoc requests, and special projects</li>
</ul>Required qualifications, capabilities and skills
<ul><li>At least five years of administrative experience</li>
<li>Ability to travel to provide on-site support at off-site events
</li><li>Strong interpersonal, written, and verbal communication skills</li>
<li>Tech-savvy, with the ability to leverage tools and systems to drive efficiency and streamline processes</li>
<li>Advance ability to organize
</li><li>Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands</li>
<li>Team-oriented, with a strong commitment to collaboration and continuity of coverage
</li><li>Strong Proficiency in Microsoft Office Suite</li>
</ul>Preferred qualifications, capabilities, and skills
<ul><li>Experience supporting at the Managing Director level (or equivalent) or above
</li><li>College degree is a plus
</li></ul>Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
ABOUT US 
 
 
<div><div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM
 
 
J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

Executive Administrative Assistant

<div>JOB DESCRIPTION 
 
 
We are seeking a highly organized, proactive Executive Administrator to provide dedicated support across two senior leaders, the Head of Sports &amp; Entertainment Marketing and Head of Talent Partnerships &amp; Culture. This role sits at the intersection of high-visibility partnerships, internal and external stakeholder management, and fast-moving initiatives.
As a Senior Executive Administrative Assistant in the Sports &amp; Entertainment and Talent Partnerships &amp; Culture team, you will play a critical role in enabling senior leadership by organizing priorities, protecting executive time, and ensuring smooth day-to-day execution. The ideal candidate is a master coordinator who thrives in a dynamic environment, anticipates needs, and drives seamless follow-through across teams, external partners, and event management, while partnering closely with the team's shared Business Manager on scheduling, meeting preparation, and team collaboration needs.
Job responsibilities<ul><li>
Balance the support across two executives and own complex, dynamic calendars and scheduling across time zones; prioritize with sound judgment and safeguard executive focus time.</li><li>
Coordinate domestic and international travel booking and logistics; manage changes with agility.
</li><li>Handle expense reports, invoices, and procurement workflows with accuracy and compliance.</li><li>
Serve as a first point of contact and liaison for internal leaders, cross-functional partners, and external stakeholders.</li><li>
Plan and support team meetings, offsites, partner meetings, and workshops including scheduling logistics and material preparation ie Briefings, memos, and decks.</li><li>
Maintain up-to-date distribution lists, org charts, onboarding kits, and contact directories for key partners and vendors.</li><li>
Support budget tracking, POs, and contract routing in partnership with Finance, Legal, and Procurement.</li><li>
Coordinate headcount and staffing logistics (interviews, onboarding, access requests) in partnership with HR.</li><li>
Assist with partner outreach, talent scheduling, briefing documents and cross-functional coordination.</li><li>
Coordinate vendor onboarding and SOWs; track milestones and escalate risks early.</li><li>
Draft, proofread, and deliver professional correspondence and internal communications (including newsletters, announcements, team highlights, and recognition content) while maintaining organized file systems, knowledge repositories, and shared drives using an intuitive, brand-aligned taxonomy to ensure accuracy and consistency.</li></ul>
Required qualifications, capabilities, and skills<ul><li>
10+ years of experience supporting senior executives or teams in fast-paced environments;
</li><li>Exceptional calendar, travel, and logistics management across multiple time zones.</li><li>
Strong project coordination skills with an ability to prioritize, multi-task, and meet deadlines with minimal oversight.</li><li>
Polished written and verbal communication; discretion and professionalism in handling sensitive information.</li><li>
High proficiency with productivity and collaboration tools (e.g., Microsoft Outlook, Excel, PowerPoint, Teams; or Google Workspace, project-management tools such as Asana, Smartsheet, or Monday.com).</li><li>
Comfortable interfacing with executives, talent/agents, partners, and vendors; client-service mindset.</li><li>
Detail-obsessed with a bias toward action, accountability, and continuous improvement.</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience in marketing, partnerships, entertainment, sports, or talent operations a plus.
</li><li>Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
 
 
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM
 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We're proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Executive Assistant, Sports & Entertainment and Talent Partnerships & Culture

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