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executive coordinator

administrative coordinator

Vessel Technologies

<div><div><b>About Vessel</b></div><div>
Vessel is building the future of housing. We combine breakthrough design, advanced manufacturing, and first-principles thinking to tackle one of the world&rsquo;s most pressing challenges: creating sustainable, attainable housing for all. This isn&rsquo;t just construction&mdash;it&rsquo;s a complete reimagining of how people live.</div><div></div><div><br>
Backed by <b>Mosaic Ventures</b> and <b>Lennar</b>, the nation&rsquo;s largest homebuilder, Vessel is rapidly scaling to meet growing demand. We care deeply about every detail&mdash;from beauty and durability to efficiency and accessibility&mdash;because we believe everyone deserves a thoughtfully made home.</div><div></div><div><br>
We&rsquo;re seeking a highly organized and proactive <b>Executive Coordinator </b>to support our day-to-day office operations and team needs. This is a collaborative role that touches many areas of the organization, from managing office logistics to assisting with internal communications and social media efforts.</div>
<h3 class="jobSectionHeader"><b>What You'll Do</b></h3><ul><li>
Support cross-departmental initiatives and ad hoc tasks to maintain smooth day-to-day operations.</li><li>
Handle incoming mail, deliveries, and general office logistics with efficiency and accuracy.</li><li>
Contribute to the development and management of the company&rsquo;s social media presence and content strategy.</li><li>
Ensure team members are equipped with the necessary tools, technology, and resources to perform effectively.</li><li>
Review, edit, and refine executive documents&mdash;including presentations, contracts, and memos&mdash;prior to leadership review.</li><li>
Provide proactive visibility into upcoming deadlines, priorities, and action items for executive leadership.</li><li>
Anticipate needs, minimize obstacles, and create capacity for the CEO to focus on high-impact initiatives.</li><li>
Coordinate logistics for meetings, events, and travel with meticulous attention to detail and efficiency.</li><li>
Partner with internal teams, to ensure smooth office operations.</li><li>
Maintain flexibility and availability to provide after-hours support as needed.</li></ul><h3 class="jobSectionHeader"><b>
Who You Are</b></h3><ul><li>
Bachelor&rsquo;s degree required</li><li>
Ability to take ownership</li><li>
2&ndash;4 years of experience in an administrative or office support role</li><li>
Strong organizational skills and attention to detail</li><li>
A flexible, &ldquo;no task too small&rdquo; attitude</li><li>
Great written and verbal communication</li><li>
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)</li><li>
Able to see around corners, connect dots, and anticipate needed before it&rsquo;s requested</li><li>
Comfortable working in ambiguity, energized by solving problems in real time</li><li>
Team-building events and activities, including social hours and celebrations</li><li>
Meticulous, fast, and unflappable&mdash;with a bias for clarity and action</li><li>
Operate with discretion and sound judgment; trusted to handle sensitive information with care</li><li>
Exposure to a start-up environment desired</li></ul><ul><li>Competitive compensation with performance bonus and equity options</li><li>401k &amp; Health Plans (Medical, Dental, and Vision), including HSA/FSA options</li><li>Life, AD&amp;D, and Disability Insurance, plus Critical Illness and Accident Insurance</li><li>Adoption Assistance, Caregiver Support, and Financial Assistance through Employee Support Programs</li><li>Commuter Benefits</li></ul><div><b>
At Vessel</b></div><div>
We believe everyone deserves a home built with care&mdash;beautiful, durable, and made to last. That starts with the people who make it happen. Join us and help reimagine what housing can be.</div></div>

Executive Coordinator

Havas

<div>
 <p>
  The role provides general administrative and operational support across our two office locations to ensure all is running smoothly and efficiently.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Oversees office areas and is responsible for day-to-day logistics
  </li>
  <li>
   Work with facilities, catering, IT and various vendors within the larger office
  </li>
  <li>
   Assists with client meetings and visitors
  </li>
  <li>
   Works with staff to upkeep and organize client incoming product
  </li>
  <li>
   Manages and facilitates office events, activities, and agency initiatives
  </li>
  <li>
   Assists with the onboarding of new staff, desk set up, tour, etc.
  </li>
  <li>
   Manages dedicated conference room and assists staff with booking rooms
  </li>
  <li>
   Administrative support to senior leadership
  </li>
  <li>
   Supports agency tools and subscriptions
  </li>
  <li>
   Supports internal client and resource management
  </li>
  <li>
   Manages incoming and outgoing mail and packages
  </li>
  <li>
   Ad-hoc tasks and projects within Operations, Finance, and HR
  </li>
  <li>
   Contributes positively to the agency culture, atmosphere and values
  </li>
  <li>
   Establishes professional and respectful employee relationships within the division and agency
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills &amp; Abilities Required
  </strong>
 </p>
 <ul>
  <li>
   Strong verbal and written communication skills.
  </li>
  <li>
   Self-motivated and able to work well in a fast-paced environment.
  </li>
  <li>
   Extremely organized, ability to anticipate requests and be proactive.
  </li>
  <li>
   Must be personable, approachable and courteous; a positive &ldquo;can do&rdquo; attitude.
  </li>
 </ul>
 <p>
 </p>
</div>


Operations Assistant

New York City Department of Housing Preservation & Development

<div></div><div><div><div><div><div><div><div><ul><li><b>HOUSING PRESERVATION &amp; DVLPMNT
</b></li></ul></div></div><div><div><b>Posted On: </b><b>10/15/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>NYC-ALL BOROS</b></div>
</div></div><div><div><ul><li><b>No Exam Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>Human Resources</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$62,868.00 &ndash; $72,298.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>About the Agency:<br>
<br>
The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city&rsquo;s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.<br>
<br>
<ul><li>We maintain building and resident safety and health</li></ul><br>
<ul><li>We create opportunities for New Yorkers through housing affordability</li></ul><br>
<ul><li>We engage New Yorkers to build and sustain neighborhood strength and diversity.</li></ul><br>
HPD is entrusted with fulfilling these objectives through the goals and strategies of &ldquo;Housing Our Neighbors: A Blueprint for Housing and Homelessness,&rdquo; Mayor Adams&rsquo; comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city&rsquo;s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City&rsquo;s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.<br>
<br>
Your Team:<br>
<br>
The Division of Human Resources, led by the Assistant Commissioner of HR for the Department of Housing Preservation and Development, works closely with all offices to achieve the agency's mission. The Division of Human Resources includes the following operational units: Talent Acquisition, Civil Service, Payroll, Timekeeping, Benefits, Operations, Training and Development, and Employee Relations.<br>
<br>
Your Impact:<br>
<br>
As the Operations Coordinator for the Division of Human Resources you will report directly to the Deputy Director of Training &amp; Operations. In this role, and under limited supervision, the coordinator will play a key role in ensuring that core HR operations run smoothly and consistently across the agency. With wide latitude for independent judgment and initiative, the coordinator will help optimize onboarding, orientation, data tracking, and compliance processes, contributing to a streamlined, efficient, and supportive HR experience for all staff.<br>
<br>
This work directly supports the unit&rsquo;s mission to empower HPD&rsquo;s workforce through operational excellence and continuous learning, ensuring that every employee has the tools, knowledge, and support they need to thrive in service to New Yorkers.<br>
<br>
Your Role:<br>
<br>
Your role will be to serve as a central support to the Division of Human Resources, ensuring that daily HR functions are carried out with consistency and accuracy. You will partner closely with colleagues across HR units, including Talent Acquisition, Civil Service, Payroll, Benefits, as well as various partners throughout the agency to deliver seamless operational support. Acting as the first point of contact for many internal processes, you will manage scheduling, track critical data, and coordinate communications that keep the division running smoothly.<br>
<br>
This role requires a balance of administrative precision, customer service, and proactive problem-solving, with opportunities to contribute to projects that improve efficiency and strengthen the employee experience at HPD.<br>
<br>
Your Responsibilities:<br>
<br>
<ul><li>Support onboarding activities, including scheduling, communication, and documentation for new hires.</li></ul><br>
<ul><li>Coordinate logistics for new hire orientation sessions and assist with day-of facilitation.</li></ul><br>
<ul><li>Assist with recruitment processes, including hiring package preparation and candidate outreach.</li></ul><br>
<ul><li>Serve as a point of contact for HR inquiries and provide general administrative support.</li></ul><br>
<ul><li>Track and process Freedom of Information Law (FOIL) and subpoena requests.</li></ul><br>
<ul><li>Support internal events, training sessions, and special HR projects as needed.</li></ul><br>
<ul><li>Maintain tracking systems, spreadsheets, and basic records to ensure process consistency.</li></ul><br>
Preferred skills<br>
<br>
<ul><li>Strong organizational and time management skills</li></ul><br>
<ul><li>Excellent written and verbal communication abilities</li></ul><br>
<ul><li>Ability to manage multiple priorities and meet deadlines</li></ul><br>
<ul><li>Familiarity with onboarding, hiring, or HR administrative processes</li></ul><br>
<ul><li>Experience coordinating meetings, events, or trainings</li></ul><br>
<ul><li>Comfort working with confidential or sensitive information</li></ul><br>
<ul><li>Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams)</li></ul><br>
<ul><li>Experience using NYC systems including NYCAPS, PMS, CHRMS, and SmartRecruiters</li></ul><br>
<ul><li>Detail-oriented with a proactive, customer service&ndash;oriented approach</li></ul><br>
<ul><li>Team-oriented with the ability to work collaboratively across functions and departments</li></ul><br>
COMMUNITY COORDINATOR - 56058</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
<br>
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
<br>
3. Education and/or experience which is equivalent to &quot;1&quot; or &quot;2&quot; above. However, all candidates must have at least one year of experience as described in &quot;1&quot; above.</p><p><b><br>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>750376</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>56058</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>COMMUNITY COORDINATOR</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Non-Competitive-5</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Operations Coordinator</b></div>
</div></div></div><div><div><div><div><b>Posted until</b></div>
<div><b>12/13/2025</b></div>
</div></div></div><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>00</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>100 Gold Street</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Administration &amp; Human Resources
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Operations Coordinator</b></div></div></div></div></div></div><p></p>

Operations Coordinator

YMCA

<div><div><div>The Learning &amp; Development Coordinator will provide support in organizing all learning and development initiatives across the organization.
</div><div><div>Job Description
</div><div><p><b>Salary: $28.00 - $30.00 Hourly
</b><br>
<br>
The YMCA of Greater New York is here for all New Yorkers &mdash; to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.
</p><p>To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and &ldquo;LEAP&rdquo; career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.
</p><p>The YMCA of Greater New York Association Office is seeking a Learning and Development Coordinator who will provide support in organizing all learning and development initiatives across the organization. The Learning and Development Coordinator will support efforts in developing and strengthening staff skillsets, promoting continuous learning, and fostering a LEAP (Leadership, Empowerment, Accountability, and Personal Growth) culture of growth and engagement.
</p><p><b>Benefits:
</b><br>
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual&rsquo;s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.
</p></div></div><div><div>Qualifications
</div><div><ul><li>Minimum of two (2) years of office experience required. Minimum of two (2) years of professional experience in a related field preferred.
</li><li>Previous experience in an administrative or operational role preferred.
</li><li>Proficient in managing the administrative aspects of programs and projects from beginning to end.
</li><li>Passion for enhancing learning, development, and fostering a positive work culture in a nonprofit environment preferred.
</li><li>Excellent communication (verbal and written) and analytical skills.
</li><li>Ability to organize, multitask, follow up, and manage time effectively.
</li><li>Familiarity with Learning Management Systems.
</li><li>Strong technical skills: Microsoft Office Suite.
</li><li>Exceptional interpersonal skills.
</li></ul></div></div><div><div>Essential Functions
</div><div><p>Branch Reporting:
</p><ul><li>Delivers accurate and frequent reporting for Branches and leadership teams (new hire and existing staff compliance, training evaluations, new hire and onboarding reports, engagement reports/surveys support, and ad hoc learning reporting for all related projects).
</li></ul><p>Learning Management System (LMS) Administrator:
</p><ul><li>Assist in validating, tracking, and capturing employee data in various LMS platforms, as well as ad hoc reporting. Conduct audits by cross-referencing the active staff report list.
</li><li>Schedule and update learning activities/events, track enrollments, and generate roster reports.
</li></ul><p>Administrative and Logistics Support:
</p><ul><li>Manage learning spaces/events (in-person &amp; online).
</li><li>Creates invites, flyers to promote/share with staff, sign-in sheets, and admin/learning guides and resources.
</li><li>Delivers excellent customer service for staff accessing various learning platforms (LMS).
</li></ul><p>Other Duties:
</p><ul><li>Support LEAP-related activities.
</li><li>Support other L&amp;D-related tasks as needed.</li></ul></div></div></div></div>

Learning & Development Coordinator (Association Office)

Phaxis

<div>
 <span>
  <span>
   Pay $30-35/hr
  </span>
 </span>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Support c-level executive
  </li>
  <li>
   Manage complex scheduling, calendars, meetings, and travel arrangements.
  </li>
  <li>
   Process invoices, expense reports, and check requests.
  </li>
  <li>
   Coordinate detailed travel plans, itineraries, and necessary documents.
  </li>
  <li>
   Prepare correspondence, presentations, and reports.
  </li>
  <li>
   Track and follow up on time-sensitive tasks.
  </li>
  <li>
   Handle phone and email inquiries professionally.
  </li>
  <li>
   Maintain organized files and records.
  </li>
  <li>
   Perform additional duties as needed.
  </li>
 </ul>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree from an accredited university.
  </li>
  <li>
   1+ years of administrative experience.
  </li>
  <li>
   Proficiency in Microsoft Office Suite.
  </li>
  <li>
   Strong communication, organizational, and multitasking skills.
  </li>
  <li>
   Ability to manage multiple priorities efficiently.
  </li>
  <li>
   Excellent customer service and problem-solving abilities.
  </li>
  <li>
   Financial services or broker/dealer experience preferred.
  </li>
 </ul>
</div>


Executive Assistant

American Express

<div>
 <p>
  <span>
   At American Express, our culture is built on a 175-year history of innovation, shared
  </span>
  <span>
   values
  </span>
  <span>
   and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
  </span>
 </p>
 <p>
  <span>
   As marketers at one of the most iconic brands in the world, we play a major role in building authentic relationships with customers who impact life and business around the world. Here, creativity and inspired storytelling combine with powerful data-based marketing and hyper-personalized digital communication to create a genuine human connection that drives business results. As a part of our diverse community of marketers, you can have a breadth of different marketing experiences and do virtually anything from connecting small businesses to new customers to uncovering insights that inspire the future of payments. Create a dynamic career while doing work that matters for people and businesses everywhere. Find your place in marketing on #TeamAmex.
   <br/>
  </span>
 </p>
 <p>
  <span>
   As marketers at one of the most iconic brands in the world, we play a major role in building authentic relationships with customers who impact life and business around the world. Here, creativity and inspired storytelling combine with powerful data-based marketing and hyper-personalized digital communication to create a genuine human connection that drives business results. As a part of our diverse community of marketers, you can have a breadth of different marketing experiences and do virtually anything from connecting small businesses to new customers to uncovering insights that inspire the future of payments. Create a dynamic career while doing work that matters for people and businesses everywhere. Find your place in marketing on #TeamAmex.
  </span>
 </p>
 <span>
  <br/>
 </span>
 <p>
  <span>
   The U.S. Consumer Services Team is responsible for our suite of consumer products, services, and experiences in the U.S., including our premium, cobrand, cash back, and lending portfolios, Membership Rewards, Global Travel &amp; Lifestyle Services, the Centurion Lounge network, our Global Dining and Resy businesses, and best-in-class marketing programs across customer, prospect, and partner channels. The USCS team is focused on making membership an indisputable competitive advantage and helping each other become better leaders every day.
   <br/>
  </span>
  <span>
   <strong>
    How will you make an impact in this role?
   </strong>
  </span>
 </p>
 <span>
  <br/>
 </span>
 <p>
  <span>
   This position is responsible for administrative support for three Vice Presidents within the US Customer Marketing Group. It is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of the organization. &nbsp;The ideal candidate must be seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.
  </span>
 </p>
 <span>
  <br/>
 </span>
 <ul>
  <li>
   <p>
    <span>
     Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
    </span>
    <span>
     &nbsp;
     <br/>
    </span>
   </p>
  </li>
  <li>
   <br/>
   <span>
    Calendar management, including scheduling meetings with various colleagues internally and externally
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&amp;E policy and budget
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Assisting with timekeeping and payroll duties
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Managing organization charts and team rosters
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Booking and coordinating travel arrangements including air and hotel bookings
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Supporting the scheduling and coordination of events, including room booking, catering, etc.
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Processing of requisitions and other invoices, ordering supplies and managing ticket requests
   </span>
  </li>
 </ul>
 <span>
  <br/>
 </span>
 <p>
  <br/>
  <span>
   <strong>
    Minimum Qualifications
   </strong>
  </span>
 </p>
 <span>
  <br/>
 </span>
 <ul>
  <li>
   <br/>
   <span>
    Positive attitude, solutions-oriented demeanor, and reliable
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Exceptional organizational, administrative, and interpersonal skills
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Keen attention to detail and a sense of urgency in execution and follow-up
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Ability to prioritize multiple tasks and work autonomously with minimal guidance
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Strong integrity and ability to handle confidential / sensitive information with discretion
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Strong written and verbal communication skills
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Proficiency in Microsoft Outlook and Office, including Word, PowerPoint and Excel
   </span>
  </li>
  <span>
   <br/>
  </span>
  <li>
   <br/>
   <span>
    Minimum 3+ years of experience supporting executives with complex calendars and travel
   </span>
  </li>
 </ul>
 <span>
  <br/>
  <br/>
  <br/>
 </span>
 <span>
  Salary Range: $31.49 to $49.28 hourly + bonus + benefits
  <br/>
  <br/>
 </span>
 <span>
  The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
  <br/>
  <br/>
 </span>
 <span>
  We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
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  <li>
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    Competitive base salaries&nbsp;
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    Bonus incentives&nbsp;
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    6% Company Match on retirement savings plan&nbsp;
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    Free financial coaching and financial well-being support&nbsp;
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    Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;
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    Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;
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    20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;
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    Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;
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    Free and confidential counseling support through our Healthy Minds program&nbsp;
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  </li>
  <li>
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    Career development and training opportunities
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   </span>
  </li>
 </ul>
 <span>
  For a full list of Team Amex benefits, visit our
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 <span>
  <u>
   Colleague Benefits Site
  </u>
 </span>
 <span>
  .
  <br/>
  <br/>
 </span>
 <span>
  American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
  <br/>
  <br/>
 </span>
 <span>
  We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
  <br/>
  <br/>
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 <span>
  US Job Seekers - Click to view the &ldquo;
 </span>
 <span>
  <u>
   Know Your Rights
  </u>
 </span>
 <span>
  &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window:
 </span>
 <span>
  <u>
   https://www.eeoc.gov/poster
   <br/>
   <br/>
  </u>
 </span>
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  Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions
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  <br/>
 </span>
</div>


Penda Aiken, Inc.

<div><h1 class="jobSectionHeader"><b>Job Title: Administrative Assistant</b></h1>
<h2 class="jobSectionHeader"><b>Primary Duties and Responsibilities</b></h2>
<ul><li>Review filings for deficiencies and calculate filing fees when necessary.</li>
<li>Scan paper submissions for digital recordkeeping.</li>
<li>Assign ID numbers to new filings.</li>
<li>Update and maintain database records to ensure accuracy.</li>
<li>Save files to the shared drive, adhering to established file-naming conventions.</li>
<li>Download files from cloud storage or copy them from emails received in Microsoft Outlook as needed.</li>
<li>Rename PDF files according to the required file-naming conventions.</li>
<li>Accurately enter filing information into spreadsheets to facilitate easy retrieval.</li>
<li>Create folders and organize files systematically.</li>
<li>Add notes to both the database and spreadsheets as necessary for recordkeeping.</li>
<li>For filings with deficiencies, email the submitting attorney using a provided template.</li>
<li>Follow up with submitting attorneys to resolve filing deficiencies as required.</li>
</ul><h2 class="jobSectionHeader"><b>Key Skills and Abilities</b></h2>
<ul><li>Demonstrates strong time management skills to handle multiple tasks efficiently.</li>
<li>Exhibits detail-oriented and organized work habits.</li>
<li>Capable of identifying errors, inconsistencies, or incomplete work.</li>
<li>Skilled in proofreading documents to ensure accuracy.</li>
<li>Manages large volumes of paper and electronic files without commingling.</li>
<li>Works quickly while maintaining a high level of accuracy.</li>
<li>Consistently follows office policies and procedures.</li>
<li>Proficient in using OCR technology, renaming files, and bookmarking PDF documents.</li>
<li>Adept at dragging and dropping files, copying and pasting files, and creating organized folders.</li>
<li>Edits template emails and carefully double-checks work for completeness.</li>
<li>Seeks clarification by asking questions when necessary.</li>
<li>Proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook.</li>
</ul><h2 class="jobSectionHeader"><b>Education Requirements</b></h2>
Bachelor's Degree</div>

Administrative Assistant

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