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administrative coordinator

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Administrative Coordinator

Moody's

<div><p>At Moody's, we unite the brightest minds to turn today&rsquo;s risks into tomorrow&rsquo;s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are&mdash;with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody&rsquo;s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we&rsquo;re advancing AI to move from insight to action&mdash;enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.</p><p>
If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.</p><div><div><br>
</div><div><b>
Skills and Competencies</b></div><ul><li>
Proven experience providing executive-level administrative support to senior leadership, including complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools, with the ability to quickly learn and adopt new technologies</li><li>
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously in a fast-paced, global environment</li><li>
Strong interpersonal and communication skills, with the ability to professionally engage internal and external stakeholders at all levels</li><li>
High degree of discretion, confidentiality, and sound judgment when handling sensitive information and resolving competing priorities</li><li>
Experience supporting event planning, team engagement initiatives, cross-functional coordination, and budget or expense administration</li><li>
Ability to work independently as a self-starter while also collaborating effectively as part of a global team</li><li>
Demonstrated proficiency in artificial intelligence concepts, with hands-on experience using AI tools to streamline workflows and enhance operational efficiency. Proven ability to implement AI-powered solutions to solve business challenges. Demonstrates a growing awareness of AI risk management and a commitment to responsible and ethical AI use</li></ul></div><div>
</div><div><b>
Education</b><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent professional experience</li></ul></div><div>
</div><div><b>
Responsibilities</b><div>
This is an exciting opportunity to join the growing and dynamic Risk team at Moody's, providing high-level administrative support to the Chief Risk Officer and senior leaders across the Corporate Risk and Resilience team.</div><ul><li>
Provides executive-level administrative support with a strong focus on complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Proactively anticipates the needs of senior leadership and independently manages detailed tasks to streamline workload and enhance team effectiveness</li><li>
Coordinates and schedules meetings, collects agendas for executive one-on-ones, documents meeting notes and minutes, and manages all related logistics</li><li>
Serves as a key point of contact for internal and external communications, triaging correspondence and ensuring timely follow-through on action items</li><li>
Supports event planning, hospitality, offsites, workshops, Town Halls, and other team engagement initiatives</li><li>
Maintains and updates departmental documentation, organizational charts, shared drives, and internal resources to ensure accuracy and accessibility</li><li>
Partners with cross-functional teams, including Finance, HR, Legal, and Facilities, to support office operations and coordinate vendor-related needs</li><li>
Utilizes AI-powered tools, such as Microsoft Copilot, to draft correspondence, summarize meetings, automate recurring tasks, and support the executive's and team's work, while applying responsible AI practices including appropriate human review and confidentiality standards</li><li>
Tracks and coordinates expense reporting, manages basic office supply and technology requests, and supports budget administration on behalf of the Risk leadership team</li><li>
Identifies opportunities to streamline administrative processes and implement improvements that enhance productivity and effectiveness across the organization</li></ul></div><div>
</div><div><b>
About the Team</b><div>
The Risk Team at Moody's is responsible for identifying, analyzing, evaluating, and addressing potential risks that could adversely impact our operations, assets, or reputation. The team not only seeks to mitigate identified risks but also prioritizes them based on their potential impact and likelihood, enabling the organization to allocate resources efficiently and maintain operational resilience. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the Risk Management function at Moody's helps minimize losses, safeguard stakeholders' interests, and enhance decision-making processes. By joining our team, you will be part of meaningful work that sits at the heart of how Moody's protects and advances its mission &mdash; and you will do so alongside leaders who are committed to innovation, integrity, and the responsible use of technology.</div></div><br>
<div></div>
<p>
For US-based roles only: the anticipated hiring base salary range for this position is $78,800.00 - $113,750.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody&rsquo;s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.</p><p>
Moody&rsquo;s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion or creed, national origin, ancestry, citizenship, marital or familial status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Moody&rsquo;s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications</p><p>
For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.</p><p>
This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.</p><p>
Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.</p><p>
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody&rsquo;s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.</p></div>

Sr Administrative Coordinator

Freeman

<div><div><div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
</div><div><div>
Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust&mdash;all around the world.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Summary</b></h2>
</div><div><div>
This role is a dual-capacity position that balances day-to-day office administration for the New York City office (25+ regular in-office employees) with executive-level administrative and operational support for the EVP Events &amp; Experiences. The role serves as a central connector for the New York City office&mdash;supporting culture, internal events, onboarding, and employee experience&mdash;while also acting as a trusted administrative partner to senior leadership. This person will work a hybrid schedule based out of our office in Lower Manhattan.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Duties &amp; Responsibilities</b></h2>
</div><div><div><b>
Executive Support</b></div>
<ul>
<li>Provide administrative support to the EVP, Event &amp; Experience.</li>
<li>Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.</li>
<li>Arrange domestic and international travel, including itineraries, accommodations, and transportation.</li>
<li>Prepare and submit expense reports and administrative documentation in accordance with company policies.</li>
<li>Coordinate meeting logistics, assemble materials, prepare agendas, and track follow-up action items.</li>
<li>Assist with preparation of presentations, reports, correspondence, and other business documents.</li>
<li>Monitor and respond to routine requests on behalf of the executive as directed.</li>
<li>Maintain confidentiality when handling sensitive business and personnel information.</li>
</ul>
<div><b>New York Office Administration &amp; Employee Experience</b></div>
<ul>
<li>Serve as a primary administrative point of contact for the New York office.</li>
<li>Coordinate office operations, including supplies, deliveries, facilities requests, and vendor support.</li>
<li>Assist with new hire onboarding activities, workspace setup, and office orientation in partnership with Human Resources.</li>
<li>Help maintain a professional, organized, and welcoming office environment.</li>
<li>Support internal communications and distribute office updates as needed.</li>
<li>Coordinate logistics for employee engagement activities, team meetings, and office events.</li>
<li>Provide administrative support for culture-building initiatives and volunteer-led employee programs.</li>
<li>Assist with planning and execution of leadership visits, team gatherings, and special office activities.</li>
</ul>
<div><b>Administrative Operations Support</b></div>
<ul>
<li>Coordinate conference room scheduling, catering, meeting logistics, and visitor accommodations.</li>
<li>Partner with Human Resources, IT, Facilities, Finance, and Operations teams to address office and administrative needs.</li>
<li>Maintain departmental records, filing systems, and administrative documentation.</li>
<li>Support data entry, reporting, document management, and process administration as needed.</li>
<li>Assist with special projects and administrative initiatives assigned by leadership.</li>
Provide occasional flexibility in support of business needs, meetings, or events.<br>
<li>
</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education &amp; Experience</b></h2>
</div><div><ul><li>Bachelor's degree preferred, or equivalent combination of education and experience.</li>
<li>2-4 years of experience supporting executives, leaders, or departments in an administrative capacity.</li>
<li>Experience managing calendars, travel arrangements, expense reporting, and meeting coordination.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and deadlines.</li>
<li>Excellent written, verbal, and interpersonal communication skills.</li>
<li>Strong attention to detail and commitment to accuracy.</li>
<li>Ability to maintain confidentiality and handle sensitive information with discretion.</li>
<li>Customer-focused mindset with the ability to build positive working relationships across all levels of the organization.</li>
<li>Ability to work independently and collaboratively in a fast-paced environment.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Travel Requirements</b></h2>
</div><div><div>Travel up to 25%</div></div></div><div><div><h2 class="jobSectionHeader"><b>
What We Offer</b></h2>
</div><div><div>
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.</div>
<ul>
<li>Medical, Dental, Vision Insurance</li>
<li>Tuition Reimbursement</li>
<li>Paid Parental Leave</li>
<li>Life, Accident and Disability</li>
<li>Retirement with Company Match</li>
<li>Paid Time Off</li>
<li>Base salary $80-90k based on level of experience</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Diversity Commitment</b></h2>
</div><div><div>
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.</div>
<div>
#TFCSparks #LI-Hybrid</div></div></div></div></div></div>

Executive Administrator

Sunher Royal Company

<h2>Job Overview<br /> </h2><p>We are seeking a highly organized, detail-oriented, and proactive <strong>Remote Data Entry / Executive Assistant</strong> to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.</p><p>The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.<br /> </p><h2>Key Responsibilities<br /> </h2><p>Accurately enter, update, and maintain company records, databases, and confidential information.</p><p>Provide administrative support to executives and management teams.</p><p>Manage calendars, schedule appointments, meetings, and virtual conferences.</p><p>Prepare, edit, and organize correspondence, reports, presentations, and other business documents.</p><p>Respond to emails, phone calls, and other communications professionally and promptly.</p><p>Organize electronic files and maintain accurate documentation and records.</p><p>Coordinate travel arrangements, meeting logistics, and expense reports as required.</p><p>Perform document management, filing, and record-keeping while ensuring data accuracy.</p><p>Assist with special projects, research, and general administrative tasks.</p><p>Maintain confidentiality when handling sensitive company and executive information.</p><p>Collaborate with internal departments to ensure efficient workflow and operational support.</p><p>Perform additional administrative duties as assigned.<br /> </p><h2>Qualifications<br /> </h2><p>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.</p><p>Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.</p><p>Excellent written and verbal communication skills.</p><p>Exceptional organizational and time-management abilities.</p><p>Strong attention to detail and a high level of accuracy.</p><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.</p><p>Excellent typing and computer skills.</p><p>Ability to prioritize multiple tasks and meet deadlines in a remote work environment.</p><p>Strong problem-solving and interpersonal skills.</p><p>Ability to work independently while maintaining professionalism and confidentiality.<br /> </p><h2>Preferred Skills<br /> </h2><p>Experience with CRM systems, document management software, and scheduling tools.</p><p>Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.</p><p>Strong multitasking and project coordination abilities.</p><p>Professional demeanor with excellent customer service and communication skills.<br /> </p><h2>Benefits<br /> </h2><p>Competitive salary with performance-based growth opportunities.</p><p>Fully remote work environment.</p><p>Flexible work schedule.</p><p>Paid training and professional development opportunities.</p><p>Career advancement within a growing organization.</p><p>Paid time off and holiday benefits.</p><p>Comprehensive benefits package for eligible employees.</p><p>Supportive, collaborative, and professional work environment.<br /> </p><p>If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a <strong>Data Entry / Executive Assistant</strong>.</p>

Data Entry / Executive Assistant

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 <br/>
 <br/>
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 <br/>
 <br/>
 <ul>
  <li>
   Recruiting, hiring, and training City employees.
  </li>
  <li>
   Managing 55 public buildings.
  </li>
  <li>
   Acquiring, selling, and leasing City property.
  </li>
  <li>
   Purchasing over $1 billion in goods and services for City agencies.
  </li>
  <li>
   Overseeing the greenest municipal vehicle fleet in the country.
  </li>
  <li>
   Leading the City's efforts to reduce carbon emissions from government operations.
   <br/>
   <br/>
  </li>
 </ul>
 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 <br/>
 <br/>
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 <br/>
 <br/>
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 <br/>
 <br/>
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 <br/>
 <br/>
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 <br/>
 <br/>
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 <br/>
 <br/>
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 <br/>
 <br/>
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 <br/>
 <br/>
 Administrative Responsibilities include but are not limited to the following:
 <br/>
 <br/>
 <ul>
  <li>
   Research materials, including public records to collect data and information regarding transactions related to real property.
  </li>
  <li>
   Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
  </li>
  <li>
   Research, information pertinent to overall market conditions of all types of real property.
  </li>
  <li>
   Obtain source materials by means of research, records examination, published materials, or personal interviews.
  </li>
  <li>
   Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Flexible Work Update
  <br/>
  <br/>
 </strong>
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 <br/>
 <br/>
 <strong>
  To Apply
  <br/>
  <br/>
 </strong>
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 <br/>
 <br/>
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 <br/>
 <br/>
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 <br/>
 <br/>
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 <br/>
 <br/>
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 <br/>
 <br/>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
  </li>
  <li>
   An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  </li>
  <li>
   A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
  </li>
  <li>
   Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
   <br/>
   <br/>
  </li>
 </ul>
 55a Program
 <br/>
 <br/>
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 <br/>
 <br/>
 Public Service Loan Forgiveness
 <br/>
 <br/>
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 <br/>
 <br/>
 Residency Requirement
 <br/>
 <br/>
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 <br/>
 <br/>
 Additional Information
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 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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 , $66,062.00 &ndash; $75,971.00
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Administrative Assistant

New York County Lawyers Association

<p><b>Note that this is an administrative position and not a legal role.</b></p><p>Oversee the day-to-day operations of New York County Lawyers Association&rsquo;s Part 137 Attorney-Client Fee Dispute Resolution Program. Core responsibilities will include:</p><ul><li>Processing new case filings</li><li>Coordinating the virtual hearing process via Zoom for pending matters.</li><li>Answering inquiries about the fee dispute process.</li><li>Scheduling arbitration hearings and mediation sessions.</li><li>Serve as main contact between NYCLA&rsquo;s program, members of the public, and the program&rsquo;s mediators and arbitrators.</li><li>Coordinate with program administrators of other jurisdictions for case transfers.</li><li>Maintain the program neutral roster internally and through OCA&rsquo;s mandatory case management system.</li><li>Maintain the NYCLA specific case management system and ensure proper data retention in accordance with NYCLA policy.</li><li>Issuing award letters.</li></ul><p>In addition, the Fee Dispute Program Administrator:</p><ul><li>Serves as a liaison between NYCLA and the OCA Part 137 Board of Governors and Counsel&rsquo;s Office, as appropriate.</li><li>Updates training materials in collaboration with program faculty, when NYCLA is preparing to host a Part 137 training on behalf of OCA; serve as program faculty when appropriate.</li><li>Periodically review NYCLA&rsquo;s program materials for necessary updates.</li><li>Periodically assess NYCLA&rsquo;s case processing for improvements.</li><li>Prepare informational materials for members of the public and arbitrators/mediators, to help them better understand the process.</li><li>Participate in ADR panels regarding the Part 137 Program, serving as an ambassador for NYCLA.</li><li>Collaborate with NYCLA employees as needed to administer the Fee Dispute Program.</li></ul><p><b>Time Commitment: </b>28 hours per week; hybrid work schedule; two days required in-office.</p><p><b>Required Documents/Information for Application:</b></p><ul><li>Cover letter addressing your experience related to the position responsibilities and the required qualifications</li><li>Current resume</li></ul><p><b>Required Qualifications:</b></p><ul><li>At least 2 years of relevant professional experience demonstrating excellent communication, interpersonal, and organizational skills, effective multi-tasking and problem-solving abilities, and strong time management skills.</li><li>Strong personal work ethic and ability to adapt.</li><li>Computer literacy, including Microsoft Office and Outlook.</li><li>Collegial personality and ability to work cooperatively with a diverse team of professionals.</li><li>Self-motivated, works well under pressure, and ability to handle several projects at one time.</li></ul><p><b>To Apply:</b></p><p>The New York County Lawyers Association is reducing its carbon footprint and therefore paper applications are not accepted. Please submit the requested documents/ information via email to jobs@nycla.org by August 27, 2026. Applications are reviewed on a rolling basis.</p><ul><li><i>The New York County Lawyers Association is an Equal Opportunity Employer &ndash; all individuals are encouraged to apply regardless of race, color, religion, national origin, sex, sexual orientation, disability or age</i>.</li></ul><p>Job Type: Part-time</p><p>Pay: $25.00 per hour</p><p>Work Location: Hybrid remote in New York, NY 10006</p>

Part-Time Program Administrator—NYCLA Attorney-Client Fee Dispute Resolution Program

<div><p><b>Temporary Administrative Assistant - PR</b></p>
<p><i>
We are looking to hire this temporary position immediately through December 2026. Depending on fit and performance, there may be an opportunity for the role to extend/become permanent.</i></p>
<p>
A24 is seeking an organized, proactive Administrative Assistant to support our Global PR team, including the Global Head of PR. This role is critical to the smooth operation of the PR function and will work with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team's effectiveness through coordination, organization, and day-to-day support.</p>
<p>
Candidates who can work from our NY office are preferred, but we're open to remote work for the right candidate.</p>
<p><b>
Responsibilities</b></p>
<ul>
<li>Manage complex calendar and scheduling for Global Head of PR, including meetings across time zones.</li>
<li>Support overall PR team operations, working closely across all internal departments to streamline information such as team meeting coordination, scheduling, communication, travel, expenses, offsites, internal events (logistics, materials, notes), and shared documentation.</li>
<li>Coordinate internal and external meetings, prepare agendas as needed, and track follow-ups and action items.</li>
<li>Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.</li>
<li>Serve as a point of contact for scheduling and logistical needs related to PR leadership.</li>
<li>Maintain up-to-date team trackers, distribution lists, quote grids, and organizational documents.</li>
<li>Support with festival submissions and screening coordination, in collaboration with broader PR and distribution teams</li>
<li>Help ensure messaging materials, calendars, and approvals are organized and accessible.</li>
<li>Work with PR accounting to process expenses, invoices, and purchase requests related to PR operations.</li>
<li>Assist with preparation of presentations, briefing documents, and internal reports as needed.</li>
<li>Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.</li>
<li>Act proactively to create a more efficient environment for the team and internal departments to streamline communication and documentation.</li>
</ul>
<p><b>Qualifications</b></p>
<ul>
<li>1-3 years of experience in a coordination, administrative, or operations role</li>
<li>Exceptional organizational and time-management skills, with strong attention to detail</li>
<li>Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion and comfort working closely with senior leadership</li>
<li>Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools (e.g., Slack, project trackers)</li>
<li>Humble, diligent and resourceful</li>
</ul>
<p>We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.</p>
<p>
Our target hourly range for this role is between $22 to $24 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting hourly rate within the range will depend on various considerations, including: work experience, skills, specializations, and training.</p>
<p>
A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like <i>Backrooms, Everything Everywhere All at Once,</i> <i>Moonlight, </i>and <i>Uncut Gems</i> as well as television successes such as <i>Euphoria, Beef,</i> and <i>Ramy</i>, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.</p></div>

Temporary Administrative Assistant - PR

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