human resources coordinator Jobs in New York

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administrative assistant / coordinator

administrative coordinator ii (executive support) financial administration -corporate 42nd street full-time (m-f) days Jobs in New York

administrative coordinator ii (executive support) financial administration -corporate 42nd street full-time (m-f) days

administrative office manager Jobs in New York

administrative office manager

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administrative sales support

administrative coordinator

EDITE

EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul>Order &amp; Sales Administration<ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul>Client &amp; Showroom Coordination<ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul>Skills &amp; Qualifications<ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</li></ul>Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul>Order &amp; Sales Administration<ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul>Client &amp; Showroom Coordination<ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul>Skills &amp; Qualifications<ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.</li></ul>Job Type: Full-timeBase Pay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant / Coordinator

Mount Sinai Health System

<div>Description
Administrative Coordinator II (Executive Support) Financial Administration -Corporate 42nd Street Full-Time (M-F) Days
The Administrative Coordinator II is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division, with additional higher level functions including credentialing, appointments and promotions, special projects and grants. This individual is expected to oversee administrative direct reports, and typically reports to a division head, vice president or higher-level executive. S/he may function as Supervisor or Administrative Manager in the absence of higher level department leadership. 
Responsibilities<ul><li>
Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing.</li><li>
Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.</li><li>
Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.</li><li>
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.</li><li>
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.</li><li>
Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.</li><li>
Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.</li><li>
Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.</li><li>
Mentors, trains and/or conducts orientation for new office support staff and monitors performance.</li><li>
Coordinates administrative, secretarial and/or general office support coverage.</li><li>
Performs other related duties.</li></ul> 

Qualifications<ul><li>
Bachelors Degree or combination of applicable experience and education</li><li>
7+ years related administrative or business experience required. Some supervisory experience strongly preferred.</li></ul> 
Compensation Statement 
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65,885.00 - $98,827.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Non-Bargaining Unit, 511 - Financial Administration - MSH, Mount Sinai Hospital 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Coordinator II (Executive Support) Financial Administration -Corporate 42nd Street Full-Time (M-F) Days

Binding Minds

The Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers and plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. The Coordinator leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. This individual provides a high level of client service and support while producing a high volume of consistently excellent work product.Administrative Coordination<ul><li>Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks.</li><li>Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service.</li><li>Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce.</li><li>Manages both paper and electronic files in compliance with the firm&rsquo;s records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files.</li><li>In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.</li><li>Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm&rsquo;s data security policy.</li></ul>General Practice Support<ul><li>Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness.</li><li>Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm&rsquo;s expectations.</li><li>Supports attorneys&rsquo; efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach.</li><li>Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction.</li></ul>Billing and Financial Administration<ul><li>Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily.</li><li>Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports.</li><li>Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries.</li><li>Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed.</li></ul>Travel and Meeting Logistics<ul><li>Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies.</li><li>Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up.</li><li>Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials.</li></ul>Team and Leadership Support<ul><li>Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys&rsquo; needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks.</li><li>Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image.</li><li>Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm&rsquo;s strategic initiatives and operational improvements.</li><li>Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested.</li></ul>ABOUT YOU<ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree in business, finance, or a related field and relevant certifications is highly preferred.</li><li>Minimum 3+ years&rsquo; experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.</li><li>Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.</li><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.</li><li>A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.</li><li>Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.</li><li>Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.</li><li>Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.</li><li>Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.</li><li>Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.</li></ul>Job Type: Full-timePay: $70,000.00 - $120,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Law firm : 3 years (Required)</li><li>Legal administrative: 3 years (Required)</li></ul>Work Location: On the road

Legal Practice Coordinator

Green Key Resources

<div>
 
 A leading education-focused organization in Manhattan is seeking a polished and highly organized Executive Assistant to support the Head of Talent Acquisition. This is a temp-to-perm opportunity offering strong long-term potential for a candidate who thrives in a fast-paced, mission-driven environment.
 
 
 
 
 
 
 Hybrid schedule:
 
 On-site Tuesday&ndash;Thursday
 
 
 
 Hours:
 
 9:00am&ndash;5:00pm
 
 
 
 Salary:
 
 $60&ndash;65K (depending on experience)
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Head of Talent Acquisition, including heavy calendar management and meeting coordination across multiple time zones
 </li>
 <li>
 Schedule and coordinate interviews for executive and senior-level candidates, ensuring a professional and seamless experience for both candidates and hiring leaders
 </li>
 <li>
 Serve as a key liaison between the Head of Talent Acquisition, senior leadership, and external partners
 </li>
 <li>
 Prepare and organize meeting materials, presentations, and reports to support ongoing recruiting initiatives
 </li>
 <li>
 Track department priorities, project timelines, and follow-up items to ensure consistent progress
 </li>
 <li>
 Manage travel logistics, expense reports, and ad hoc administrative requests
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 1-3 years of administrative experience supporting senior leaders in a fast-paced or professional environment
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and ability to juggle multiple priorities
 </li>
 <li>
 Excellent written and verbal communication skills with a polished and professional demeanor
 </li>
 <li>
 Strong proficiency in Google Workspace or Microsoft Office; familiarity with ATS/CRM tools (e.g., Workday, Greenhouse, Avature) a plus
 </li>
 <li>
 Energetic, adaptable, and proactive approach with strong problem-solving abilities
 </li>
 <li>
 Must be fully vaccinated against COVID-19
 </li>
 </ul>
 
 
</div>

Executive Assistant

Atlantic Group

<div>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to team members across departments.
 </li>
 <li>
 Coordinate complex calendars and schedule meetings across multiple time zones.
 </li>
 <li>
 Manage domestic and international travel logistics.
 </li>
 <li>
 Prepare and process expense reports and invoices.
 </li>
 <li>
 Handle phone and email correspondence; provide coverage for colleagues as needed.
 </li>
 <li>
 Liaise with internal teams, external partners, and vendors.
 </li>
 <li>
 Assist with planning and coordination of office events and team activities.
 </li>
 <li>
 Handle sensitive and confidential documents, including contracts, reports, and presentations.
 </li>
 <li>
 Oversee document routing and obtain required approvals or signatures.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Highly motivated, dependable, and team-oriented professional.
 </li>
 <li>
 Strong sense of integrity, discretion, and accountability.
 </li>
 <li>
 Excellent organizational, time management, and communication skills.
 </li>
 <li>
 Positive attitude with the ability to work both independently and collaboratively.
 </li>
 <li>
 Proactive approach and willingness to learn new systems or take on new responsibilities.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 3&ndash;4 years of relevant administrative or office experience (experience in professional services or financial environments preferred).
 </li>
 <li>
 Experience supporting multiple senior level professionals.
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and standard office technology.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proven ability to multitask and prioritize in a dynamic environment.
 </li>
 <li>
 Demonstrated track record of reliability, professionalism, and sound judgment.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Application Notice:
 
 
 
 Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will retain your resume for future opportunities and may reach out as relevant roles arise.
 
 
 
 
 
 
 
 
 
 
 
 Job ID 42540
 
</div>

Gucci

<div>
 
 
 
 Summary
 
 
 
 If you are a Dream-maker, this is the place for you. Together, we&rsquo;ll create the real fabric of Gucci. A community of people united by the same passion: breaking new ground in the fashion world and beyond.
 
 
 
 Job Description
 
 
 
 
 Role Mission
 
 
 
 The Gucci Flagship Administrator plays a vital role in supporting the Store Director by managing operational and administrative tasks at the New York Fifth Avenue flagship store. This position embodies the brand's values and serves as a key ambassador, ensuring a seamless experience for both employees and clients. The Flagship Administrator is responsible for various administrative functions, including onboarding, expense processing, and event management, while fostering a positive and collaborative work environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Coordinate the completion of all in-store new hire onboarding tasks, including ordering employee uniforms and IT equipment.
 </li>
 <li>
 Process Concur expenses for management in line with Gucci policies.
 </li>
 <li>
 Monitor and replenish office supplies, and coordinate maintenance and service of office equipment.
 </li>
 <li>
 Support daily cash handling processes, including auditing, reporting, and register opening/closing.
 </li>
 <li>
 Assist management with after sales and operational procedures, including client inquiries, repairs, returns, exchanges, consignments, special orders, and eCommerce sales processing.
 </li>
 <li>
 Administer all events, appointments, and in-store Client Engagement initiatives requiring third-party involvement.
 </li>
 <li>
 Work closely with managers to audit, update, and maintain store schedules according to company guidelines.
 
 
 </li>
 </ul>
 
 Key Requirements
 
 
 
 <ul>
 <li>
 3-5 years of administrative experience.
 </li>
 <li>
 Resourceful and creative problem solver.
 </li>
 <li>
 Excellent mastery of administrative tools and essential software (Word, Excel, PowerPoint, browsers, etc.).
 </li>
 <li>
 Strong written and verbal communication and interpersonal skills.
 </li>
 <li>
 Ability to perform highly accountable work with a strong sense of confidentiality.
 </li>
 <li>
 Attention to detail and compliance.
 </li>
 <li>
 Proactive and positive approach.
 </li>
 <li>
 Ability to prioritize and multi-task in a dynamic environment.
 </li>
 <li>
 Flexibility to work a retail schedule, including evenings, weekends, and holidays.
 </li>
 <li>
 Extremely well organized with acute attention to detail.
 
 
 </li>
 </ul>
 
 Work Authorization
 
 
 
 <ul>
 <li>
 Qualified candidates must have the proper work authorization to work in the United States
 
 
 </li>
 </ul>
 
 Accessibility
 
 
 
 Our Gucci community is committed to providing a culture of inclusivity and accessibility in all aspects of the employee life cycle &ndash; starting with the candidate experience.&nbsp; If you are interested in becoming a Gucci Dream-maker and applying for employment and require a reasonable accommodation to assist with any part of the application and/or interview process, please contact us by email at accessibility.americas@gucci.com.&nbsp;&nbsp;
 
 
 When contacting us, please provide your contact information, the role you have applied to, and the nature of your accessibility issue. Please only send inquiries concerning requests for reasonable accommodations.
 
 
 
 Salary Range - New York
 
 
 
 For individuals assigned and/or hired to work in New York, GUCCI includes a reasonable estimate of the salary or hourly rate range for this role. This considers the wide range of factors that are considered in making compensation decisions; including but not limited to business or organizational needs, skill sets, experience and training, licensure, and certifications. In addition, where a candidate falls within the disclosed range estimate may be dependent on the applicable geographic differential associated with the location in which the position may be filled. &nbsp;
 
 
 A reasonable estimate of the current base salary range is $25.00/$28.00 hour.
 
 
 EOE M/D/F/V&nbsp;
 
 
 
 Job Type
 
 
 
 Regular
 
 
 
 Job Type
 
 
 
 Regular
 
 
 
 Start Date
 
 
 
 2025-10-12
 
 
 
 Schedule
 
 
 
 Full time
 
 
 
 Organization
 
 
 
 Gucci America Inc.
</div>

GUCCI Flagship Administrator - New York Fifth

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $68,000 Annual - $74,000 Annual</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

We are an innovative research center looking for highly organized, detail-oriented and enthusiastic candidates to support the patient-oriented research portfolio of the Center.

Under the direction of the Principal Investigator and the Director of Research Implementation, the Project Coordinator II will direct and manage the daily activities of a new research study combining implementation science and kinesiology, with the goal to improve the uptake of cardiac rehabilitation and physical activity guidelines in cardiac patients. The candidate can expect to represent the Center by interacting with a wide variety of multi-disciplinary personnel at our Center, including study PIs, research coordinators, data team personnel and administration, as well as external clinic representatives and key collaborators. The candidate must be able to demonstrate flexibility in workload and work hours to meet critical deadlines. Further, we anticipate developing new studies and research directions, so ideal candidates will be able to adapt to a fast-paced environment with evolving responsibilities, workloads and work schedules. 


The Project Coordinator II will work closely with the study PI to implement a grant-funded randomized control trial research project focused on (1) increasing utilization of cardiac rehabilitation (CR) and physical activity among cardiac patients and (2) assessing the implementation and effectiveness of a novel telehealth-enhanced hybrid cardiac rehabilitation (THCR) model that combines clinic- and home-based CR with telehealth tools. Responsibilities will include management of the day-to-day activities of the clinical research project; direct supervision of research staff; frequent engagement with diverse patient populations (in both English and Spanish); collaboration with administrative staff, faculty and data personnel at the Center; working closely with CR clinical and administrative staff; collaboration with external key collaborators, including DSMB members. The Project Coordinator II will oversee studies based in both clinical settings and remotely. The Project Coordinator II will be directly responsible for the daily management of study staff, including assigning tasks and overseeing study procedures. Finally, in coordination with the study PI, the Project Coordinator II will lead and manage study reporting including progress reports, budget planning and IRB submissions.

At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals.

Candidates should anticipate the need to work both on site (in the research office and in clinical spaces), as well as remotely. Candidates should anticipate the need for flexible work hours to attain study goals and grant milestones. Candidates may expect work hours to be scheduled between 7:00 am and 7:30 pm and occasionally on weekends, varying from week-to-week depending upon study and grant needs. Candidates should be comfortable in a team-oriented, collaborative work culture with frequent interactions in both English and Spanish with study participants, collaborating investigators, and clinic personnel.

Responsibilities
<ul>
<li>Supervising the project staff; including orienting, assigning, scheduling, and counseling project members, and communicating job expectations</li>
<li>Working both independently and in conjunction with the Principal Investigator, implement and oversee the Telehealth CR randomized control trial research project</li>
<li>Conducting patient and participant-facing study activities on an as-needed basis including recruitment, enrollment, scheduling, study visits, administration of questionnaires and compensation</li>
<li>Serving as a trained Epic user for patient medical record data collection, clinic scheduling and appointment management</li>
<li>Developing strategic plans for protocol implementation</li>
<li>Organizing and leading weekly research meetings, as well as contributing to and leading research and clinic meetings with external collaborators</li>
<li>Leading the development and maintenance of study materials</li>
<li>Collecting data for tracking and evaluation activities to ensure achievement of grant milestones</li>
<li>Working closely with CBCH data personnel to assist in the management and implementation of data management, cleaning, coding and analysis activities</li>
<li>Ensuring required reports are prepared and submitted in a timely fashion, including progress report submission to funders and DSMB reports</li>
<li>Assisting in the preparation and execution of DSMB meetings</li>
<li>Serving as the liaison to the CBCH Regulatory team to assist with the maintenance and submission of regulatory documents for IRB approval</li>
<li>Working closely with the Center&rsquo;s finance core to monitor project budgets and spending</li>
<li>Overseeing research subject compensation through the TruCentive payment program</li>
<li>Assisting the Principal Investigator in drafting budgets, grants, and manuscripts related to research projects</li>
<li>Working closely with the head(s) of other Center projects to ensure allocation of joint resources and personnel</li>
<li>Managing research study supplies inventory, including study devices, exercise equipment, office supplies, and participant compensation</li>
<li>Communicating with the study team and Center administration to identify project needs and meet them to ensure successful project implementation</li>
<li>Serving as the liaison to clinical and external administrative clinic staff to facilitate working group meetings and ensuring strong communication</li>
<li>Developing training protocols and materials for utilization by research teams and leading training sessions</li>
<li>Auditing and managing data from and into databases alongside coordinators.</li>
<li>Prepares forms and reports, compiles and analyses data, statistics, and other materials for reports with data manager.</li>
<li>Performing other related duties as assigned and requested.</li>
</ul>
Minimum Qualifications
<ul>
<li>Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.</li>
<li>Must speak Spanish fluently.</li>
<li>Strong interpersonal skills, as well as oral and written communication skills, including a record of work in research settings (e.g., presentations/publications).</li>
<li>Experienced in participant-oriented, clinical research.</li>
<li>Experience in personnel and study management.</li>
<li>Must be highly organized, with excellent attention to detail and follow-up skills.</li>
<li>High technical competence related to the use of research devices.</li>
<li>Knowledge of Columbia TruCentive payment programs.</li>
<li>Leadership roles in occupational, academic, or community settings.</li>
<li>Must be competent in Microsoft Office, and proficient in Excel.</li>
<li>Must be able to work independently, as well as perform as part of a team.</li>
<li>Must demonstrate flexibility and willingness to adjust schedule to meet project demands and critical deadlines, including availability for early morning, late evening or potentially weekend hours.</li>
<li>Strong commitment to equity, diversity, and inclusion.</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with research data entry.</li>
<li>Experience with electronic health record systems, including Epic.</li>
<li>Experience with RASCAL and regulatory submissions.</li>
<li>Experience in REDCap, Qualtrics, FileMaker, Excel or SPSS preferred.</li>
<li>Experience in varied health care settings preferred.</li>
<li>Experience working with older adults (65+) in healthcare settings preferred.</li>
<li>Experience with the public in a service-related or occupational role preferred.</li>
</ul>
Other Requirements
<ul>
<li>Participation in Medical Surveillance Program:
<ul><li>Contact with patients and/or human research subjects</li>
</ul></li><li>Must successfully complete applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Project Coordinator II - CBCH

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Project Coordinator II - CBCH