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executive administrative assistant Jobs in New York

executive administrative assistant

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senior executive assistant

senior administrative assistant Jobs in New York

senior administrative assistant

administrative assistant ii

The Estée Lauder Companies Inc.

<div>
 <strong>
  The Est&eacute;e Lauder Companies Inc.
 </strong>
 is one of the world&rsquo;s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company&rsquo;s products are sold in approximately 150 countries and territories under brand names including: Est&eacute;e Lauder, Aramis, Clinique, Lab Series, Origins, M&middot;A&middot;C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Fr&eacute;d&eacute;ric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  BASIC FUNCTION
 </strong>
 <strong>
  :
 </strong>
 Primary responsibility to provide administrative support to the Vice Presidents and assist, when necessary, other members of the Office Services and Security management staff comprised of twelve separate and distinct departments. Responsibilities include managing heavy incoming and outgoing correspondence, answering and directing telephone inquiries, scheduling meetings, maintaining calendars, compiling expense reports, fielding inquiries, setting up reports, and correspondence. Managing Supplier/Vender Certificates of Insurance for all NY Office locations; NYC ELC Office Sustainability and Mail Services Data programs.
 <br/>
 <br/>
 <strong>
  <strong>
   MAJOR DUTIES
  </strong>
  <strong>
   :
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide day to day administrative support to the Vice Presidents; meetings/calendar, phone mail, travel etc. Respond to routine inquiries for the Vice Presidents in a timely manner.
  </li>
  <li>
   Handle heavy telephone volume and assist other members of the Global Security and Office Services management staff as required. Screen all calls and handle any requests or problems when possible. Consistent interaction with senior executives, landlord management staff, and key suppliers.
  </li>
  <li>
   Maintain in accordance with Corporate Records Management (digital and physical) database of departmental contract MSA&rsquo;s and SOW&rsquo;s; notify business units regarding contract expirations, renewals, termination dates etc.
  </li>
  <li>
   Correspondence, internal memorandums, reports, etc. as required. Create Power Point decks for various presentations etc.
  </li>
  <li>
   Act as department sponsor for all non-exempt employees (who work in a variety of locations); onboard of new employees. Request from business unit leader and maintain exempt and non-exempt time off data; create master vacation schedule for OSLT to ensure appropriate operational coverage Coordinate and distribute company provided gifts to staff members - i.e. staff appreciation day etc. Maintain internal departmental database for terminations and new hires.
  </li>
  <li>
   Maintain Global Security and Office Services rosters and emergency contact lists; maintain emergency contact lists for all NYC, domestic and international offices, update as necessary and distribute as required.
  </li>
  <li>
   Organize workflow for VPs and work with support staff to ensure efficient and timely completion of assignments and follow-up.
  </li>
  <li>
   Prepare expense reports for VPs. Manage preparation and ensure timely submission of expense reports for the departments.
  </li>
  <li>
   Process purchase requisitions, invoices in alignment with financial policy and procedures.
  </li>
  <li>
   Responsible for working in conjunction with Finance to obtain monthly NYC building electrical invoices. Record electrical usage and cost. Share year-end findings with the ELC Sustainability teams for inclusion in the Company&rsquo;s Annual Sustainability Report.
  </li>
  <li>
   Responsible for the collection and recording of the monthly Office Services Mail Services data for NYC Uptown, NYC Downtown, Melville, Blaine and Canada locations. Maintain the area specific Excel workbooks for any building or subject matter form addition and deletions and provide reports to the VP monthly.
  </li>
  <li>
   Coordinate the certificates of insurance program and database in collaboration with Building Services, Facilities Management and Purchasing teams. Request annual policy documents from all vendors as well as for sporadic work and event contractors. Interact with the various building managers for the latest certificate of insurance requirements, building specific documents and certificate approvals.
  </li>
  <li>
   Assist with international coordination of global security initiatives.
  </li>
  <li>
   Support the ELC Global Command Center as necessary.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   College/University graduate
  </li>
  <li>
   Minimum of 5 years of administrative or business experience
  </li>
  <li>
   Ability to multitask in a fast paced, high volume environment
  </li>
  <li>
   Excellent interpersonal communication and organizational skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Superior PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint) as well as Teams and Zoom
  </li>
  <li>
   Self&hybull;starter with the ability to proactively anticipate needs and potential challenges and take independent action or in consultation as appropriate using good judgment and discretion to resolve issues
  </li>
  <li>
   A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
  </li>
  <li>
   Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
  </li>
  <li>
   Results&hybull;oriented with the ability to complete assignments in a timely manner
  </li>
  <li>
   Able to handle confidential and sensitive information withthe utmost discretion
  </li>
  <li>
   Perform other duties as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Pay Range:
   <br/>
   <br/>
  </strong>
 </strong>
 The anticipated hourly range for this position is
 <strong>
  $32.20 to $50.75.
 </strong>
 Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program.
 <br/>
 <br/>
 In addition, The Est&eacute;e Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
 <br/>
 <br/>
 <strong>
  <strong>
   Equal Opportunity Employer:
   <br/>
   <br/>
  </strong>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
 <br/>
 <br/>
 <strong>
  <strong>
   Equal Opportunity Employer:
   <br/>
   <br/>
  </strong>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
</div>


Administrative Assistant II

<div>
 <strong>
  The Est&eacute;e Lauder Companies Inc.
 </strong>
 is one of the world&rsquo;s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company&rsquo;s products are sold in approximately 150 countries and territories under brand names including: Est&eacute;e Lauder, Aramis, Clinique, Lab Series, Origins, M&middot;A&middot;C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Fr&eacute;d&eacute;ric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 This role will provide administrative support primarily to the SVP of Global Communications and Public Affairs.
 <br/>
 <br/>
 This individual would possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. This person will also assist with the execution of retailer and sales meetings and provide support for department initiatives as needed.
 <br/>
 <br/>
 <strong>
  Key Roles And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure effective ongoing operations of SVPs office, ability to multi&hybull;task.
  </li>
  <li>
   Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, retailer meetings, and committee meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
  </li>
  <li>
   Arrange all travel to include: itineraries, agendas, visas, and travel advances.
  </li>
  <li>
   Handles expense reporting using Concur.
  </li>
  <li>
   Maintain up to date appointments, requests and agendas for events on calendar.
  </li>
  <li>
   Screen incoming calls, relay detailed messages and maintain call log.
  </li>
  <li>
   Review all mail, non&hybull;confidential email.
  </li>
  <li>
   RSVPs/Restaurant Reservations/Car Services.
  </li>
  <li>
   Works closely with SVP to draft and generate appropriate correspondence required.
  </li>
  <li>
   Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
  </li>
  <li>
   Develop and edit presentations and word documents as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Position requires 5 years experience in an administrative environment
  </li>
  <li>
   College or university degree required
  </li>
  <li>
   Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
  </li>
  <li>
   Excellent organization, multi&hybull;tasking, communication and writing skills
  </li>
  <li>
   Ability to handle a fast&hybull;paced environment, work well under pressure, problem&hybull;solve and seek excellence in execution
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Pay Range
  <br/>
  <br/>
 </strong>
 The anticipated hourly range for this position is
 <strong>
  $32.50 to $50.75.
 </strong>
 Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus, education, and budget. Salary range may vary based on geographic location.
 <br/>
 <br/>
 In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. In addition, The Est&eacute;e Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
 <br/>
 <br/>
 <strong>
  Equal Opportunity Employer
  <br/>
  <br/>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
</div>


Executive Admin Administrative Assistant II

New York City Department of Environmental Protection

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>EWRM Field Staff
</b></h1></div><div><div><div><div><ul><li>DEPT OF ENVIRONMENT PROTECTION
</li></ul></div></div><div><div>Posted On: 03/11/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>No Exam Required
</li></ul></div></div><div><div><div><div>Department
</div><div>LEFRAK CITY - DB</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$87,743.00 &ndash; $110,120.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system&rsquo;s 2,000 square mile watershed that extends 125 miles north and west of the city.
<br>
<br>
The Bureau of Water Supply seeks to hire a City Research Scientist II for a position in the Drinking Water Quality (DWQ) Early Warning Remote Monitoring (EWRM) section, Drinking Water Operations (DWO) Directorate located in Queens, New York. The DWQ EWRM section is responsible for monitoring and ensuring that online data and communications from entry to distribution system locations, and other key locations from within the NYC distribution system, are functioning and within specifications.
<br>
<br>
Under direction of the Deputy Chief of Field Operations, the City Research Scientist II will be responsible for planning and directing the technical and administrative operations of the unit. Specific duties include:
<br>
<br>
<ul><li>Drafting, reviewing, updating, implementing, and enforcing Standard Operating Procedures (SOPs).
</li></ul><br>
<ul><li>Ensures field data cards, and computer records supported by assigned staff hold all required and relevant data (including quality control) and evaluates accuracy and appropriateness.
</li></ul><br>
<ul><li>Evaluate and recommend new online water quality instrumentation, assisting with and coordinating meter troubleshooting and data transmission issues, and sample pump issues or replacement with other DEP divisions.
</li></ul><br>
<ul><li>Aid in coordinating the daily technical and operation of the DWQ EWRM unit including emergencies 24 hours a day, 365 days a year.
</li></ul><br>
<ul><li>Responds to Bureau/Agency or contractors activities on matters such as reservoir maintenance, shutdowns, and treatment changes that may affect EWRM&rsquo;s online instrumentation.
</li></ul><br>
<ul><li>Act as a liaison with BWS Management Services and Budget on operational issues such as vehicle, facilities and procurement.
</li></ul><br>
<ul><li>Assist the Deputy Chief of Field Operations in administrative matters of the EWRM Section.
</li></ul><br>
<ul><li>Assists the Deputy Chief and Assistant Supervisor in developing work schedules to ensure 365 days per year coverage for the DWQ EWRM staff and coordinating schedules with DWQ Field supervisors to ensure support for all DWQ Field programs.<br>
</li></ul><br>
<br>
(This is a brief description of what you might do in this position and does not include all the duties of this position.)<br>
<br>
<br>
<br>
Some of the physical activities performed by the City Research Scientist II and the environmental conditions experienced are: working outside in all weather conditions, traversing shaft ladders and walkways; maintaining and wearing required PPE; able to occupy underground utility structures or enclosed spaces for extended duration; handling and operating field and office equipment such as spectrophotometers and pH meters, which require chemicals, acidifying or filtering samples, etc.; operating a motor vehicle in all weather conditions and terrain; and move and transport online water quality equipment and coolers filled with sample bottles.<br>
<br>
<br>
<br>
<br>
Additional Information: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.<br>
<br>
CITY RESEARCH SCIENTIST - 21744</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
<br>
To be appointed to Assignment Level II and above, candidates must have:
<br>
1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
<br>
2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
<br>
3. Education and/or experience which is equivalent to &quot;1&quot; or &quot;2&quot; above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in &quot;2&quot; above. Two years as a City Research Scientist Level I can be substituted for the experience required in &quot;1&quot; and &quot;2&quot; above.
<br>
<br>
NOTE:
<br>
Probationary Period
<br>
Appointments to this position are subject to a minimum probationary period of one year.</p><p><b><br>
Preferred Skills</b></p><br>
- Understanding of accredited drinking water testing methods as well as thorough knowledge of applicable Federal and State drinking water regulations - Familiarity of WISKI, Adobe, Starlims, ISCO autosampler program, as well LIMS - Strong organizational, technical, writing and communication skills - Knowledge of DWQ data compilation protocols, including use of programs such as ITScriptNet, Geographic GIS, Water Information Systems by KISTERS (WISKI) and SharePoint tracking sheets. - Experience with installing, evaluating, and maintaining online water quality instrumentation. - Familiarity with personal data capture devices and Campbell Scientific data logger programs - Microsoft Office suite software including Excel, Word, Access, and Power Point<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>772480</div>
</div></div><div><div><div><div>Posted until
</div><div>05/09/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>21744</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>CITY RESEARCH SCIENTIST</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Non-Competitive-5</div>
</div></div></div><div><div><div><div>Business title
</div><div>EWRM Field Staff</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level
</div><div>02</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>96-05 Horace Harding Expway</div>
</div></div></div><div><div><ul><li><div>Category: </div>Health
</li></ul></div></div></div></div></div></div><div><div><div><div><div>EWRM Field Staff</div></div></div></div></div></div><p></p>

EWRM Field Staff

Mount Sinai Health System

<div><b>Description</b><p>
The Medical Assistant II provides clinical office support to physicians and surgeons and performs patient care and administrative duties necessary to deliver quality patient care. Mentors and assists less experienced staff members.</p><b><br>
Responsibilities</b><p>
1. Fulfills patient care responsibilities as assigned which may include: performing venipuncture and/or EKGs, checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting and processing specimens and point of care testing, preparing for exam, etc. Assists physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.</p>
<p>
2. Fulfills clerical responsibilities as assigned which may include: sending and receiving patient medical records; obtaining lab/x-ray reports, hospital notes, referral information, etc. Completing forms and requisitions as needed, managing charts to ensure information is completed and filed appropriately. These responsibilities may be carried out using the electronic medical record (EMR) system or manually as necessary.</p>
<p>
3. Enters orders into the electronic medical record (EMR) system or prepares prescription refill requests on behalf of the physician for the review and approval by the ordering physician.</p>
<p>
4. Inventories, orders or re-stocks medical supplies as applicable.</p>
<p>
5. Provides set-up of examination room and instruments in accordance with proper sterilization techniques established by hospital and infection control policies.</p>
<p>
6. Maintains logging system as required for refrigeration of medications, point of care testing, sterilization process, crash cart or others as needed.</p>
<p>
7. Checks expiration dates on all medications and medical supplies disposing appropriately as per institution policy.</p>
<p>
8. Maintains a safe, secure, and healthy work environment by following standards and procedures and in compliance with legal regulations.</p>
<p>
9. Complies with established personal protective equipment requirements necessary for protection against exposure to blood and other potentially infections body fluids, chemical disinfectants, radiation and other hazardous substances.</p>
<p>
10. Assists in the maintenance of medical charts (filing, Op Reports, test results, home care forms).</p>
<p>
11. May schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.</p>
<p>
12. May be required to perform proficient phlebotomy duties.</p>
<p>
13. May perform appointment scheduling and registration for patients as well as updating patient demographic and insurance information.</p>
<p>
14. May maintain, adjust and confirm patient office schedule.</p>
<p>
15. May check and verify &amp; update insurance information utilizing internal or web sources.</p>
<p>
16. May perform and verify pre-certification for procedures as necessary</p>
<p>
17. Provides training and mentoring to Level I MA staff.</p>
<p>
18. Directs and assigns MA schedules and work flow to meet the needs of the practice and applicable to patient volumes.</p>
<p>
19. Oversee the successful delivery of clinical office support to meet the needs of each physician.</p>
<p>
20. Performs other duties and tasks as required.</p><b><br>
Qualifications</b><ul>
<li>High School Diploma/GED with completion of Training Certificate from an approved Medical Assistant certificate course. Certified Medical Assistant preferred.</li>
<li>2+ years of experience as a Medical Assistant</li>
<li>For in-house candidates, promotion to Level II is contingent upon consistent E or S annual performance appraisals.</li>
<li><b>Certification: </b>Medical Assistant certificate from an approved school</li>
<li>BCLS certification &ndash; Required Issuing Authority: AHA</li></ul><p></p><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $25.1095 - $33.8557 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Medical Assistant II-Selikoff Centers for Occupational Health

Atrium

<div>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a high-profile financial services organization in New York City seeking a polished and detail-oriented
 <strong>
  Administrative Assistant
 </strong>
 to support daily office operations and executive teams. This firm operates in a fast-paced, high-performance environment and is looking for someone who can provide reliable administrative support while maintaining professionalism and confidentiality.
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 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $25/hr - $30/hr
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 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide day-to-day administrative support to internal teams and leadership within a corporate finance environment. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional demeanor when interacting with executives and external partners. The position is fully onsite in New York City.
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 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to executives and department teams.
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Prepare reports, presentations, and business correspondence.
  </li>
  <li>
   Handle data entry, filing, scanning, and document management.
  </li>
  <li>
   Coordinate internal meetings and assist with conference room scheduling.
  </li>
  <li>
   Support office operations including ordering supplies and coordinating vendors.
  </li>
  <li>
   Assist with travel arrangements and expense tracking as needed.
  </li>
  <li>
   Maintain organized records and assist with special projects.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2 - 4 years of administrative assistant experience in a corporate environment.
  </li>
  <li>
   Strong communication and interpersonal skills.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  </li>
  <li>
   Ability to multitask and work efficiently in a fast-paced environment.
  </li>
  <li>
   Professional and polished demeanor with strong reliability.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience working in finance, investment, or financial services environments.
  </li>
  <li>
   Experience supporting executives or multiple departments.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 388871
</div>


Administrative Assistant - 388871

Clarity Recruiting

<div>
 <p>
  Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The general hourly range for these roles are $18-27/hr DOE
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities will possibly include:
 </p>
 <ul>
  <li>
   Answer and direct phone calls
  </li>
  <li>
   Organize and schedule appointments
  </li>
  <li>
   Assist in the preparation of regularly scheduled reports
  </li>
  <li>
   Update and maintain office policies and procedures
  </li>
  <li>
   Order office supplies and research new deals and suppliers
  </li>
  <li>
   Maintain contact lists
  </li>
  <li>
   Book travel arrangements
  </li>
  <li>
   Submit and reconcile expense reports
  </li>
  <li>
   Act as the point of contact for internal and external clients
  </li>
  <li>
   Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements and skills:
 </p>
 <ul>
  <li>
   1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
  </li>
  <li>
   Knowledge of office management systems and procedures
  </li>
  <li>
   Proficiency in MS Office
  </li>
  <li>
   Excellent time management skills and the ability to prioritize work
  </li>
  <li>
   Attention to detail and problem solving skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational skills with the ability to multi-task
  </li>
 </ul>
</div>


Administrative Assistant

Glocap Business Professionals, Administrative, Operations

<div>
 <p>
  Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Details
  </strong>
 </p>
 <p>
  COMPANY: Investment Management
 </p>
 <p>
  POSITION: Administrative Assistant
 </p>
 <p>
  LOCATION: Midtown, New York
 </p>
 <p>
  HYBRID: 3 days in the office and 2 days WFH
 </p>
 <p>
  HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 </p>
 <p>
  COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  Enable the success of our investment team by providing critical administrative support, including:
 </p>
 <ul>
  <li>
   Calendar &amp; conference management
  </li>
  <li>
   Travel &amp; expenses
  </li>
  <li>
   Data management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
  </li>
  <li>
   Ability to work independently and as a team member
  </li>
  <li>
   Exemplary time management skills and the ability to identify and anticipate needs
  </li>
  <li>
   Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
  </li>
 </ul>
</div>


Explore 547+ Administrative assistant ii in New York this March. Find roles across top companies and apply now to boost your career.

547 administrative assistant ii jobs In New York

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Medical Assistant II-Selikoff Centers for Occupational Health

Administrative Assistant - 388871

Administrative Assistant

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