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administrative assistant (health care)

administrative assistant ii

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $75,000 Annual - $85,000 Annual</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p></p>
<p>Position Summary</p>
<p>
The Administrative Assistant II Provides administrative support to several busy MDs within Columbia Interventional Cardiovascular Care. Position requires discretion and independent judgment. Responsibilities include but not limited to managing calendars, scheduling and coordinating meetings, planning educational programs and special events.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li>Manages travel and meeting calendars for several extremely busy clinicians. Independently coordinates all domestic and international travel related meetings and lectures.</li>
<li>Responsible for all travel and business reimbursements for out-of-pocket expenses.</li>
<li>Schedules and coordinates internal and external meetings.</li>
<li>Maintains and tracks travel invoices and bill for any honorarium.</li>
<li>Manages and sorts electronic and paper mail.</li>
<li>Maintains all licensure and appointment paperwork. Collects and tracks CME certificates and Board Certifications and renewal deadlines.</li>
<li>Acts as one of the on-site liaisons for CRF and all related education programs and meetings.</li>
<li>Assists in coordination of meeting agenda items.</li>
<li>Maintains strong communication skills with physicians, staff and patients.</li>
<li>Adheres to policies and procedures on department dress code.</li>
<li>Conforms to all applicable HIPAA, Billing Compliance, Identity Fraud and safety guidelines.</li>
<li>Performs general support duties and other related duties as assigned or requested.</li>
</ul>
<p></p><p>Minimum Qualifications</p>
<ul>
<li><p>Bachelor's degree or equivalent in education, training and experience, plus three years of experience in a clinical practice.</p>
</li>
</ul><p></p><p>Preferred Qualifications</p>
<ul>
<li>Five years of related experience preferred.</li>
</ul>
<p></p><p>Other Requirements</p>
<ul>
<li>Must have excellent customer service skills in a high-pressure environment.</li>
<li>Practical knowledge of applications including MS Office software (Microsoft word, excel and Outlook)</li>
<li>Must be able to interact with all levels of staff and must have an understanding of patient&rsquo;s confidentiality.</li>
<li>Must successfully complete applicable compliance and systems training requirements.</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Administrative Assistant II - Cardiology

Mount Sinai Health System

<div><b>Description</b><p>
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.</p><b><br>
Responsibilities</b><p>
(in order of importance and/or frequency)</p>
<p>
1.Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports</p>
<p>
2.Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.</p>
<p>
3.Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems</p>
<p>
4.Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.</p>
<p>
5.Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.</p>
<p>
6.Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.</p>
<p>
7.Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.</p>
<p>
8.Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.</p>
<p>
9.May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.</p>
<p>
10.May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.</p>
<p>
11.May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).</p>
<p>
12.May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.</p>
<p>
13.May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</p>
<p>
14.Performs other related duties.</p><b><br>
Qualifications</b><ul>
<li>Associates degree or equivalent combination of experience (Bachelors preferred).</li>
<li>4+ years related administrative or business experience</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Assistant II-Radiology

The Estée Lauder Companies Inc.

<div>
 <strong>
  The Est&eacute;e Lauder Companies Inc.
 </strong>
 is one of the world&rsquo;s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company&rsquo;s products are sold in approximately 150 countries and territories under brand names including: Est&eacute;e Lauder, Aramis, Clinique, Lab Series, Origins, M&middot;A&middot;C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Fr&eacute;d&eacute;ric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  BASIC FUNCTION
 </strong>
 <strong>
  :
 </strong>
 Primary responsibility to provide administrative support to the Vice Presidents and assist, when necessary, other members of the Office Services and Security management staff comprised of twelve separate and distinct departments. Responsibilities include managing heavy incoming and outgoing correspondence, answering and directing telephone inquiries, scheduling meetings, maintaining calendars, compiling expense reports, fielding inquiries, setting up reports, and correspondence. Managing Supplier/Vender Certificates of Insurance for all NY Office locations; NYC ELC Office Sustainability and Mail Services Data programs.
 <br/>
 <br/>
 <strong>
  <strong>
   MAJOR DUTIES
  </strong>
  <strong>
   :
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide day to day administrative support to the Vice Presidents; meetings/calendar, phone mail, travel etc. Respond to routine inquiries for the Vice Presidents in a timely manner.
  </li>
  <li>
   Handle heavy telephone volume and assist other members of the Global Security and Office Services management staff as required. Screen all calls and handle any requests or problems when possible. Consistent interaction with senior executives, landlord management staff, and key suppliers.
  </li>
  <li>
   Maintain in accordance with Corporate Records Management (digital and physical) database of departmental contract MSA&rsquo;s and SOW&rsquo;s; notify business units regarding contract expirations, renewals, termination dates etc.
  </li>
  <li>
   Correspondence, internal memorandums, reports, etc. as required. Create Power Point decks for various presentations etc.
  </li>
  <li>
   Act as department sponsor for all non-exempt employees (who work in a variety of locations); onboard of new employees. Request from business unit leader and maintain exempt and non-exempt time off data; create master vacation schedule for OSLT to ensure appropriate operational coverage Coordinate and distribute company provided gifts to staff members - i.e. staff appreciation day etc. Maintain internal departmental database for terminations and new hires.
  </li>
  <li>
   Maintain Global Security and Office Services rosters and emergency contact lists; maintain emergency contact lists for all NYC, domestic and international offices, update as necessary and distribute as required.
  </li>
  <li>
   Organize workflow for VPs and work with support staff to ensure efficient and timely completion of assignments and follow-up.
  </li>
  <li>
   Prepare expense reports for VPs. Manage preparation and ensure timely submission of expense reports for the departments.
  </li>
  <li>
   Process purchase requisitions, invoices in alignment with financial policy and procedures.
  </li>
  <li>
   Responsible for working in conjunction with Finance to obtain monthly NYC building electrical invoices. Record electrical usage and cost. Share year-end findings with the ELC Sustainability teams for inclusion in the Company&rsquo;s Annual Sustainability Report.
  </li>
  <li>
   Responsible for the collection and recording of the monthly Office Services Mail Services data for NYC Uptown, NYC Downtown, Melville, Blaine and Canada locations. Maintain the area specific Excel workbooks for any building or subject matter form addition and deletions and provide reports to the VP monthly.
  </li>
  <li>
   Coordinate the certificates of insurance program and database in collaboration with Building Services, Facilities Management and Purchasing teams. Request annual policy documents from all vendors as well as for sporadic work and event contractors. Interact with the various building managers for the latest certificate of insurance requirements, building specific documents and certificate approvals.
  </li>
  <li>
   Assist with international coordination of global security initiatives.
  </li>
  <li>
   Support the ELC Global Command Center as necessary.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   College/University graduate
  </li>
  <li>
   Minimum of 5 years of administrative or business experience
  </li>
  <li>
   Ability to multitask in a fast paced, high volume environment
  </li>
  <li>
   Excellent interpersonal communication and organizational skills
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Superior PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint) as well as Teams and Zoom
  </li>
  <li>
   Self&hybull;starter with the ability to proactively anticipate needs and potential challenges and take independent action or in consultation as appropriate using good judgment and discretion to resolve issues
  </li>
  <li>
   A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
  </li>
  <li>
   Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
  </li>
  <li>
   Results&hybull;oriented with the ability to complete assignments in a timely manner
  </li>
  <li>
   Able to handle confidential and sensitive information withthe utmost discretion
  </li>
  <li>
   Perform other duties as required
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Pay Range:
   <br/>
   <br/>
  </strong>
 </strong>
 The anticipated hourly range for this position is
 <strong>
  $32.20 to $50.75.
 </strong>
 Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program.
 <br/>
 <br/>
 In addition, The Est&eacute;e Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
 <br/>
 <br/>
 <strong>
  <strong>
   Equal Opportunity Employer:
   <br/>
   <br/>
  </strong>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
 <br/>
 <br/>
 <strong>
  <strong>
   Equal Opportunity Employer:
   <br/>
   <br/>
  </strong>
 </strong>
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 <br/>
 <br/>
 <strong>
  Michigan Applicants:
 </strong>
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 <br/>
 <br/>
 <strong>
  Philadelphia Applicants:
 </strong>
 Philadelphia's Fair Chance Hiring Law
 <br/>
 <br/>
 <strong>
  Rhode Island Applicants:
 </strong>
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
</div>


Administrative Assistant II

Mount Sinai Morningside

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Job Description
 <br/>
 <br/>
 The Administrative Assistant II will be required to manage clinical, administrative and academic activities relating to the physicians within the Division of Hematology/Medical Oncology. Duties will include meeting coordination and calendar management, answering phones, coordinating patient appointments, and other day-to-day operations as required. He/she will also serve as administrative liaison with others related to purchasing, facilities and operations.
 <br/>
 <br/>
 The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Schedule MD office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limiting to Cerner, EPIC and Eagle thoroughly, accurately and timely.
  </li>
  <li>
   Obtain authorizations and/or referrals for physician office visits, outpatient procedures, inpatient admissions and diagnostic tests prior to services rendered.
  </li>
  <li>
   Obtain patient records, new and establish patients from referring physicians, outside facilities etc.
  </li>
  <li>
   Assist in the completion and gathering of clinical information for disability and insurance related issues and forms.
  </li>
  <li>
   Make travel arrangements and accommodations for physicians to include air, train and hotel reservations. Prepares travel reimbursements and expense reports.
  </li>
  <li>
   Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
  </li>
  <li>
   Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
  </li>
  <li>
   Provide administrative support to one or more physicians as related to day-to day operations. Maintains the physician&rsquo;s calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees
  </li>
  <li>
   Provides administrative support to the PI; assists with preparation of grants application including prepare the Financial Conflict of Interest Forms in Mount Sinai system and update the PI&rsquo;s biographical sketch.
  </li>
  <li>
   Assist with the preparation of manuscripts and presentations: prepares tables, text and slides, performs literature searches as needed.
  </li>
  <li>
   Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Prepares and monitors budgets and grant allocations, and maintains accruals.
  </li>
  <li>
   Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
  </li>
  <li>
   Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
  </li>
  <li>
   Screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
  </li>
  <li>
   Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
  </li>
  <li>
   Performs other related duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associates degree or equivalent combination of experience (Bachelors preferred).
  </li>
  <li>
   4+ years related administrative or business experience
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge of office and administrative practices
  </li>
  <li>
   Solid experience in using MC Office programs and software including Epic, Cerner, IDX
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Employer Description
  <br/>
  <br/>
 </strong>
 <strong>
  Strength through Unity and Inclusion
  <br/>
  <br/>
 </strong>
 The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
 <br/>
 <br/>
 At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
 <br/>
 <br/>
 <strong>
  About The Mount Sinai Health System
  <br/>
  <br/>
 </strong>
 Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
 <br/>
 <br/>
 <strong>
  Equal Opportunity Employer
  <br/>
  <br/>
 </strong>
 The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
 <br/>
 <br/>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
</div>


Administrative Assistant II - Hematology & Medical Oncology

<div><b>Description</b><p>
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.</p><b><br>
Responsibilities</b><ul><li><p>
Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports</p></li><li><p>
Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.</p></li><li><p>
Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems</p></li><li><p>
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.</p></li><li><p>
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.</p></li><li><p>
Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.</p></li><li><p>
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.</p></li><li><p>
Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.</p></li><li><p>
May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.</p></li><li><p>
May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.</p></li><li><p>
May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).</p></li><li><p>
May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.</p></li><li><p>
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</p></li><li><p>
Performs other related duties.</p></li></ul><b><br>
Qualifications</b><ul><li><p>
Associates degree or equivalent combination of experience (Bachelors preferred).</p></li><li><p>
4+ years related administrative or business experience</p></li></ul><b><br>
Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Assistant II - Institute for Translational Epidemiology - ISM

Metropolitan Transportation Authority

<div><div><div><div><b>Job ID:</b> 15303</div>
<div><b>Business Unit:</b> New York City Transit</div>
<div><b>Location:</b> New York, NY, United States</div>
</div><div><div><b>Regular/Temporary:</b> Regular</div>
<div><b>Department:</b> Prod.Plan. &amp; Sched.</div>
<div><b>Date Posted:</b> Apr 27, 2026</div>
</div></div><div><p><b>Description</b>
</p><div><b>Job Information:
</b></div><div><div><div><b>Title</b>: Transit Management Analyst Series (Night Shift)</div><div><b>
Department</b>: NYCT</div></div><div><div><b><br>
Authority</b>: TA</div><div><b>
Division/Unit</b>: Facilities</div></div><div><div><b><br>
Work Location</b>: Bedford Ave, Brooklyn NY</div><div><b>
Hours</b>: 11:00 PM - 7:00 AM</div></div><div><div><b><br>
Compensation</b>:</div></div><div></div><div><div><br>
Assistant Transit Management Analyst I:</div><div>
$67,933 - $80,421</div></div><div><div><br>
Assistant Transit Management Analyst II:</div><div>
$78,874 - $87,847</div></div><div><div><br>
Associate Transit Management Analyst:</div><div>
$89,162 - $115,445</div></div><div><div><b><br>
Deadline (If Applicable)</b>:</div><div>
May 8, 2026</div></div><div><div><b><br>
Reporting Manager (If Applicable)</b>:</div><div>
Director, Facilities Station Maintenance</div></div><br>
</div><div><br>
<b>
Position Summary:</b></div><div>
This position supports the Department of Subways, Facilities Division's geographical districts, by providing general administrative and office support in the areas of payroll, enterprise asset management (EAM), and email notification and response. Duties include tracking operational and district-level project goals, reporting progress to senior leadership, and providing clerical support such as maintaining databases, preparing reports, analyzing data, coordinating meetings, drafting correspondence, and following up on open items. The role also includes responding to complaints, preparing executive responses, and conducting field visits.</div><div></div><div><b>
Responsibilities:</b></div><ul><li>
Assist in the planning, execution, and oversight of Facilities Division projects.</li><li>
Monitor project initiatives and maintenance performance goals, report progress to executive leadership.</li><li>
Prepare comprehensive reports; manage and analyze data using various systems and tools.</li><li>
Support administrative functions including meeting coordination, correspondence, bulletin tracking, and document preparation.</li><li>
Facilitate effective communication and follow-up across senior staff and departments.</li><li>
Respond to customer complaints and prepare formal responses and executive communications.</li><li>
Conduct field visits and perform additional tasks assigned.</li><li>
Other work as prescribed by the General Superintendent or Director, Facilities Station Maintenance.</li></ul><div><b>
Education and Experience:</b></div><div><b>
ASSISTANT TRANSIT MANAGEMENT ANALYST I and II</b></div><ul><li>
A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, or
</li><li>A baccalaureate degree from an accredited college or university and two years of satisfactory full-time professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods of analysis, operations research, organization research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration.</li></ul><div><b>
ASSOCIATE TRANSIT MANAGEMENT ANALYST</b></div><ul><li>
A master's degree from an accredited college or university in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, and one year of full‐time satisfactory professional experience working in budget administration, accounting, economic or financial administration, engineering, in management or methods analysis, operations research, organizational research or program evaluation, personnel or public administration, staff development, employment program planning or administration, security management; or general administration; or
</li><li>A baccalaureate degree from an accredited college or university; and three years of full-time satisfactory experience as described in &quot;1&quot; above</li></ul><div><b>
Desired Skills:</b></div><ul><li>
Strong analytical and quantitative skills.</li><li>
Excellent written and oral communication skills, including the ability to communicate with personnel at all levels of the organization.</li><li>
Project management.</li><li>
Ability to work and deliver under demanding timelines.</li><li>
Proficiency in MS Excel, Access, PowerPoint, SharePoint, Visio and other data visualization tools (Microsoft Power BI/Tableau).
</li><li>Experience tracking assignments, deliverables, and due dates</li><li>
Ability to assist with reporting, status updates, and dashboard inputs
</li><li>Basic knowledge and understanding of transportation, maintenance, or construction terminology</li></ul><div><b>
Selection Method:</b>
</div><div>Based on evaluation of education, skills, experience, and interview.
</div><div>All appointments, with the exception of the Department of Subways employees on MABSTOA payroll, will be made on the NYCT payroll.
</div><div>
</div><div><b>Other Information:</b>
</div><div>Pursuant to the New York State Public Officers Law &amp; the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the &ldquo;Commission&rdquo;).
</div><div>
</div><div><b>Equal Employment Opportunity:</b>
</div><div>MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.</div></div></div>

Transit Management Analyst Series (Night Shift)

Strix Aero

<p><b>Strix Aero</b></p><p>Now Hiring Part Time Accountant, plus Admin Assistant</p><p><b>About Strix Aero</b></p><p>Strix Aero is an innovative aviation engine company specializing in vintage World War II engines, carburetors, and engine monitoring solutions. We are a small team with big results located at the New Richmond Airport with national and international customers. Strix Aero was established in 2017 by founder and CEO, Cory Miller. The current Strix Aero team of 8 employees is growing fast as the aviation industry is in great need of Strix Aero's services.</p><p><b>The role</b></p><p>This position works with the President and operation personnel. The successful candidates will possess thorough knowledge of QuickBooks, profit and loss statements, balance sheets, S corporation taxes, and projections. Knowledge of integrating QuickBooks into an ERP system a plus. ERP experience a plus. Administrative assistance experience is a plus to support the President with Financial planning, tracking financials per project, prepare additional financial reports to investors &amp; business partners, and customer proposals.</p><p><b>Schedule</b></p><p>This is an in person / hybrid position. Some hours per week in the office required but open to remote. We do anticipate on this position going full time within 6 - 12 months with additional responsibilities and growth potential. Schedule can be flexible.</p><p><b>Contact Us Today</b></p><p><b>Mark Ahles</b></p><p>Strix Aero LLC</p><p>715-977-1497</p><p>Strix Aero on Facebook</p><p>Job Type: Part-time</p><p>Pay: $22.00 - $26.00 per hour</p><p>Expected hours: 10 &ndash; 40 per week</p><p>Work Location: In person at New Richmond Airport / hybrid</p><p>Pay: $22.00 - $26.00 per hour</p><p>Expected hours: 10.0 &ndash; 40.0 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Work from home</li></ul><p>Work Location: Hybrid remote in New Richmond, WI 54017</p>

Part Time Accountant

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