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administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

administrative assistant - financial reportin Jobs in New York

administrative assistant ii

TauRx Therapeutics

Job Title: Virtual Assistant (Remote) Company: TauRx Therapeutics Job Overview TauRx Therapeutics is seeking a diligent, proactive, and highly organised Virtual Assistant to join our dedicated team. This is a fully remote role, with both full-time and part-time opportunities available. At TauRx, our mission is to make a positive difference in the lives of individuals, carers, and families affected by neurodegenerative diseases. As a Virtual Assistant, you will provide crucial administrative support, enabling our team to focus on pioneering treatments for Alzheimer's disease and other related disorders. The ideal candidate will be a self-starter, capable of managing multiple tasks efficiently while working independently in a remote environment. Responsibilities * Provide comprehensive administrative support to senior management and the wider team. * Manage professional calendars, schedule meetings, and coordinate appointments across different time zones. * Handle email correspondence and other communications with professionalism and discretion. * Prepare, format, and edit documents, reports, and presentations. * Conduct research, compile data, and assist with the preparation of materials for meetings. * Organise and maintain digital files and records to ensure they are easily accessible. * Handle confidential information with the utmost integrity and discretion. * Assist with ad-hoc projects and other administrative tasks as required. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with a keen eye for detail. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common productivity tools. * Excellent written and verbal communication skills. * The ability to work independently and manage priorities effectively with minimal supervision. * A proactive and resourceful approach to problem-solving. * A strong sense of discretion and an understanding of the importance of confidentiality. What We Offer * A competitive salary of $25 - $30 USD per hour, dependent on experience. * Flexible working hours with full-time or part-time arrangements. * The opportunity to be part of a pioneering company working to address one of the world's greatest unmet medical needs.

Remote Virtual Assistant- Part Time & Full Time

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
 <ul>
 <li>
 Careers Advancement Opportunities
 </li>
 <li>
 Flexible Scheduling
 </li>
 <li>
 Competitive Compensation
 
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Welcome patients into the treatment area and make them feel comfortable
 </li>
 <li>
 Discuss the dental care plan with patients and answer any questions they have
 </li>
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 Take vital signs and accurately record medical history
 </li>
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 Prep sterilized equipment and make it available to the dentist for exams and procedures
 </li>
 <li>
 Assist dentist during procedures and exams
 </li>
 <li>
 Adhere to all health and safety regulations and office policies
 </li>
 <li>
 Schedule appointments
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
 </li>
 <li>
 Current Registered Dental Assistant (RDA) state licensure
 </li>
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 Previous experience as a dental assistant
 </li>
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 Current Basic Life Support/CPR certification is required
 </li>
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 Strong computer and data entry skills
 </li>
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 Excellent communication and customer service skills
 </li>
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 Ability to provide high-quality patient care
 </li>
 </ul>
</div>

Registered Dental Assistant

City University of New York

<div>Engineer Level 1 (Provisional)
GENERAL DUTIES
This class of positions encompasses professional engineering work and project management of the University's capital and rehabilitation construction program. There are three assignment levels within this class of positions. At each level a University engineer may sign and seal engineering drawings for which that individual has supervisory or preparatory responsibility, and may sign and seal other official documents. All personnel perform related work.
Assignment Level I
Under general supervision, performs responsible supervisory, or difficult and responsible engineering work, such as the following:
<ul><li>Is in charge of a Unit of major field of engineering.</li>
<li>
Plans, assigns and reviews the work of subordinates, prepares progress reports, and may represent a college or the University in relations with contractors and their representatives, damage claimants and their representatives, and consultants.</li>
<li>
Engages in or supervises the conduct of complex and important research, investigations, or studies related to engineering.</li>
<li>
Makes interpretative detail sketches or layouts of engineering plans.</li>
<li>
Assists in the preparation of documents for bidding, advertisements for bids and in the final selection of successful bidders.</li>
<li>
Meets with contractors, manufacturer's representatives, consultants, college administrators, Central Office and in-house staff to review project details and to identify concerns.</li>
<li>
Prepares reports on contracts, estimates, modifications, and recommendations of award.</li>
<li>
Reviews projects designed by outside consultants or subordinates and provide in-depth written comments.</li>
<li>
Participates in the development of proposals for such major engineering projects as the acquisition or disposition of a College or University property or the public or private use of such property; may conduct surveys in the development of such proposals.</li>
<li>
Participates in engineering investigations of claims for direct or indirect damages.</li>
<li>
Prepares recommendations for alterations or repairs.</li>
<li>
Prepares, or supervises the preparation of specifications, cost estimates, and estimates of materials and equipment in all areas of the assigned projects.</li>
<li>
Prepares change orders if necessary.</li>
<li>
Reviews and comments on change orders.</li>
<li>
Attends job-site meetings when necessary.</li>
<li>
Supervises the conduct of field surveys and construction inspections to secure compliance with contract and other specifications, or inspection of the construction, or alteration of structures, to secure compliance with building codes, zoning resolution and other pertinent statutes, rules and regulations.</li>
<li>
Makes periodic field inspections and final inspections as necessary.</li>
<li>
Prepares or supervises the preparation of, compliance or final analysis of the spatial organization and efficient utilization of sites and structures, or the functional arrangement of interior units, utilities and appurtenances.</li>
<li>
Develops engineering designs of a complex nature.</li>
<li>
Monitors and advises the supervisor on the preparation of construction documents and adherence to project program and budget for small maintenance or alteration projects.</li>
<li>
Gathers information for preparation of various programs, utilization studies and space inventories.</li>
<li>
Maintains and files reference materials and projects drawings for such purposes as an engineering resource library. This may include duplicating and distributing of materials.</li>
<li>
May supervise University Assistant Engineers, other related professionals, and support personnel.</li>
</ul>
Assignment Level II
Under direction, with wide latitude for the exercise of independent judgment or action, performs highly difficult and responsible work in a recognized field of engineering, and is responsible for providing engineering related management services for projects of some complexity, such as the following:
<ul><li>Serves as a consultant on major engineering matters of a College or the University.</li>
<li>
Coordinates projects with other related professionals.</li>
<li>
Applies in-depth knowledge of legal matters related to engineering.</li>
<li>
Directs very complex and important research.</li>
<li>
Supervises a special and difficult project.</li>
<li>
Reviews reports of lower engineers on the preparation of construction documents and adherence to project program and budget for small maintenance or alteration projects; directly monitors if necessary.</li>
<li>
Makes periodic field inspections to assure the timely completion of project phases in compliance with the contract, and pertinent building codes, zoning resolutions and other pertinent statutes, rules and regulations.</li>
<li>
Is in charge of more than one unit of major fields of engineering.</li>
<li>
May supervise lower level engineers, other related professionals, and support personnel.</li>
<li>
Assists in the preparation of consultant services contracts.</li>
<li>
Acts as point of contract and liaison within the University and with outside governmental agencies.</li>
<li>
When necessary, periodically performs the duties described under assignments Level I.</li>
</ul>
Assignment Level III
<ul><li>Serves as a consultant on extremely complex and highly specialized engineering matters.</li>
<li>
Directs all aspects of research on extremely complex and important engineering projects.</li>
<li>
Supervises the generation or review of multiple proposals or reports of a complex nature. Reviews such proposals and recommends for approval.</li>
<li>
Supervises multiple special and difficult projects.</li>
<li>
Represents the University on major engineering projects at major decision making levels.</li>
<li>
Acts as point of contact and liaison for the Office of Facilities Planning and Management with the Colleges, Central Office Staff, and governmental agencies.</li>
<li>
May supervise lower level engineers, other related professionals and support personnel.</li>
<li>
Coordinates all activities for projects assigned.</li>
<li>
Conducts project meetings with consultants.</li>
<li>
Reviews field reports.</li>
<li>
Reviews, recommends and/or approves change orders in accordance with procedures.</li>
<li>
Reviews projects designed by outside consultants or the colleges.</li>
<li>
Monitors adherence to project budget and program.</li>
<li>
Monitors timely completion or projects phases.</li>
<li>
Assures compliance with project specification and quality requirements.</li>
<li>
Prepares resolutions for budget allocations.</li>
<li>
Recommends approval of contract payments when required.</li>
<li>
Assists the contract administration unit in the preparation of documents for bidding, advertisements for bids and awarding of contracts.</li>
<li>
Attends job site meetings when necessary.</li>
<li>
Makes periodic field inspections and final inspections as necessary.</li>
<li>
May incidentally perform duties under lower assignment levels.</li>
</ul>
CONTRACT TITLE
Engineer
FLSA
Exempt
CAMPUS SPECIFIC INFORMATION
&ldquo;At Baruch College we believe that student success is everyone&rsquo;s responsibility&rdquo;
Baruch College is ranked among the region&rsquo;s and nation&rsquo;s top colleges with over 18,000 students; considered one of the most ethnically diverse student bodies in the United States; and is composed of five buildings containing 1.47 million square feet of space and a public plaza. Baruch College Campus Facilities reporting to the Assistant Vice President has over 150 administrative and professional staff, custodial and skilled trades. The Planning Office within the Campus Facilities is responsible for the College&rsquo;s planning, design, and construction projects. The office also manages the space programming; enhancements and renovations throughout the campus; the annual capital plan submittal; and signage. Additionally the office is supported by the Director of Operations, Chief Administration Superintendent, Environmental Health &amp; Safety Officer and others. The University Engineer will report directly to the Planning Director within Campus Planning.
<ul><li>Provide engineering oversight for multiple concurrent capital, DASNY-managed, and in-house construction projects across Baruch College&rsquo;s five academic buildings and public plaza, ensuring compliance with engineering standards, building codes, and University requirements.</li>
<li>
Review and coordinate mechanical, electrical, plumbing, structural, fire protection, and building systems designs for renovations, infrastructure upgrades, and modernization projects to support campus operations and long-term facility performance.</li>
<li>
Manage engineering aspects of campus-wide improvement initiatives, including HVAC replacements, energy efficiency projects, accessibility upgrades, life-safety improvements, and deferred maintenance programs.</li>
<li>
Conduct technical evaluations, prepare engineering recommendations, review consultant and contractor submittals, and monitor project execution to ensure quality, safety, sustainability, and operational reliability.</li>
<li>
Serve as the engineering liaison among Facilities Planning and Management, DASNY, consultants, contractors, and campus stakeholders, providing professional engineering judgment and technical leadership throughout project planning, design, construction, and commissioning.</li>
</ul>
MINIMUM QUALIFICATIONS
<div><ul><li>A baccalaureate degree in engineering from an accredited college and four years of full-time experience in professional engineering work in the required field; and</li></ul>
<ul><li>
A valid New York State Professional Engineer's license; OR</li></ul>
<ul><li>
Education and/or experience equivalent to 1 above. However, all candidates must possess a valid NYS Professional Engineer's license.</li></ul>
<ul><li>
In addition, the candidates are required to have one year of project management experience for assignment Level II and two years of project management experience for Level III. Graduate degree in Public Administration/Business Administration from an accredited college may be substituted for one year of project management experience for Level III on the basis of 48 credits for one year of experience.</li></ul>
</div>
COMPENSATION
New Hire: $76,426*
Incumbent: $86,359
<ul><li>This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.</li></ul>
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select &quot;Apply Now&quot; and provide the requested information.
Candidates should provide a resume and cover letter.
CLOSING DATE
August 20, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32576
Location: Baruch College
Job Type: Full-Time</div>

Engineer Level 1 (Provisional)

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 
 
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 
 
 <ul>
 <li>
 Recruiting, hiring, and training City employees.
 </li>
 <li>
 Managing 55 public buildings.
 </li>
 <li>
 Acquiring, selling, and leasing City property.
 </li>
 <li>
 Purchasing over $1 billion in goods and services for City agencies.
 </li>
 <li>
 Overseeing the greenest municipal vehicle fleet in the country.
 </li>
 <li>
 Leading the City's efforts to reduce carbon emissions from government operations.
 
 
 </li>
 </ul>
 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 
 
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 
 
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 
 
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 
 
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 
 
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 
 
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 
 
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 
 
 Administrative Responsibilities include but are not limited to the following:
 
 
 <ul>
 <li>
 Research materials, including public records to collect data and information regarding transactions related to real property.
 </li>
 <li>
 Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
 </li>
 <li>
 Research, information pertinent to overall market conditions of all types of real property.
 </li>
 <li>
 Obtain source materials by means of research, records examination, published materials, or personal interviews.
 </li>
 <li>
 Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
 
 
 </li>
 </ul>
 
 Flexible Work Update
 
 
 
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 
 
 
 To Apply
 
 
 
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 
 
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 
 
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 
 
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 
 
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
 </li>
 <li>
 An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
 </li>
 <li>
 A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
 </li>
 <li>
 Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
 
 
 </li>
 </ul>
 55a Program
 
 
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 
 
 Public Service Loan Forgiveness
 
 
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 
 
 , $66,062.00 &ndash; $75,971.00
</div>

Administrative Assistant

<div>Temporary Administrative Assistant - PR

We are looking to hire this temporary position immediately through December 2026. Depending on fit and performance, there may be an opportunity for the role to extend/become permanent.

A24 is seeking an organized, proactive Administrative Assistant to support our Global PR team, including the Global Head of PR. This role is critical to the smooth operation of the PR function and will work with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team's effectiveness through coordination, organization, and day-to-day support.

Candidates who can work from our NY office are preferred, but we're open to remote work for the right candidate.

Responsibilities
<ul>
<li>Manage complex calendar and scheduling for Global Head of PR, including meetings across time zones.</li>
<li>Support overall PR team operations, working closely across all internal departments to streamline information such as team meeting coordination, scheduling, communication, travel, expenses, offsites, internal events (logistics, materials, notes), and shared documentation.</li>
<li>Coordinate internal and external meetings, prepare agendas as needed, and track follow-ups and action items.</li>
<li>Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.</li>
<li>Serve as a point of contact for scheduling and logistical needs related to PR leadership.</li>
<li>Maintain up-to-date team trackers, distribution lists, quote grids, and organizational documents.</li>
<li>Support with festival submissions and screening coordination, in collaboration with broader PR and distribution teams</li>
<li>Help ensure messaging materials, calendars, and approvals are organized and accessible.</li>
<li>Work with PR accounting to process expenses, invoices, and purchase requests related to PR operations.</li>
<li>Assist with preparation of presentations, briefing documents, and internal reports as needed.</li>
<li>Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.</li>
<li>Act proactively to create a more efficient environment for the team and internal departments to streamline communication and documentation.</li>
</ul>
Qualifications
<ul>
<li>1-3 years of experience in a coordination, administrative, or operations role</li>
<li>Exceptional organizational and time-management skills, with strong attention to detail</li>
<li>Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion and comfort working closely with senior leadership</li>
<li>Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools (e.g., Slack, project trackers)</li>
<li>Humble, diligent and resourceful</li>
</ul>
We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

Our target hourly range for this role is between $22 to $24 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting hourly rate within the range will depend on various considerations, including: work experience, skills, specializations, and training.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Backrooms, Everything Everywhere All at Once, Moonlight, and Uncut Gems as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.</div>

Temporary Administrative Assistant - PR

Explore 101+ Administrative assistant ii in New York this August. Find roles across top companies and apply now to boost your career.