administrative assistant

executive assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant ii

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a prestigious and rapidly growing law firm seeking experienced
 
 Administrative Assistants
 
 to support Partners and Attorneys in a fast-paced, client-focused legal environment. This is an excellent opportunity for someone with prior law firm experience who enjoys providing high-level administrative support and is looking for long-term growth within a professional services organization.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $45/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide comprehensive support to Partners and Associates, acting as a key liaison between attorneys, clients, and internal departments. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 
 
 The ideal candidate will have prior law firm experience and be comfortable supporting senior-level legal professionals in a demanding, deadline-driven environment.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Partners and Associates.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Arrange complex domestic and international travel and prepare detailed itineraries.
 </li>
 <li>
 Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
 </li>
 <li>
 Serve as a primary point of contact for clients and internal stakeholders.
 </li>
 <li>
 Process expense reports, invoices, reimbursements, and billing-related documentation.
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 Assist with time entry, billing review, and administrative tracking.
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 Coordinate courier services, shipments, and document deliveries.
 </li>
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 Maintain business contacts and assist with business development activities.
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 Support internal and external meetings, including catering and event coordination.
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 Handle filing, scanning, copying, and document management tasks.
 </li>
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 Assist with special projects and provide backup support to team members as needed.
 
 
 </li>
 </ul>
 
 Required Experience/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 Minimum 2+ years of law firm administrative experience required.
 </li>
 <li>
 Experience supporting attorneys, partners, or senior legal professionals.
 </li>
 <li>
 Strong calendar management and travel coordination experience.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
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 Exceptional attention to detail and organizational skills.
 </li>
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 Ability to manage multiple priorities and deadlines simultaneously.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
 </li>
 <li>
 Professional demeanor with strong client-service skills.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 Experience with legal billing, expense management, and timekeeping systems.
 </li>
 <li>
 Notary Public certification or willingness to obtain certification.
 </li>
 <li>
 Experience supporting litigation or corporate legal practices.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Administrative Assistant

Ripco Real Estate

Job Overview We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.Key Responsibilities Email Management (High Priority)<ul><li>Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up</li><li>Respond on behalf of the Owner when appropriate, maintaining tone and accuracy</li><li>Categorize, prioritize, and track key deal-related communications</li></ul>Calendar Management (High Priority)<ul><li>Maintain and coordinate a complex and constantly evolving calendar</li><li>Coordinate internal and external meetings, including preparing agendas</li><li>Proactively manage scheduling conflicts and ensure optimal time allocation</li><li>Prepare daily and weekly schedules with relevant context and material</li></ul>Administrative &amp; Operational Tasks<ul><li>Provide comprehensive administrative support such as drafting correspondence, proofreading documents</li><li>Manage office supplies inventory and oversee general office management duties to ensure a productive work environment</li><li>Provide personal assistant support as needed, while maintaining discretion</li></ul>Qualifications<ul><li>3&ndash;7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Proven ability to manage high-volume email and complex scheduling</li><li>Ability to prioritize effectively and handle multiple tasks simultaneously</li><li>High level of discretion and confidentiality</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)</li><li>Experience with CRM systems (e.g., Monday) is a plus</li></ul>Key Traits for Success<ul><li>Proactive and anticipatory mindset</li><li>Strong sense of urgency and responsiveness</li><li>Calm under pressure in a fast-paced deal environment</li><li>Highly professional with excellent judgment</li><li>Resourceful problem solver</li></ul>Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.Pay: $95,000.00 - $125,000.00 per yearBenefits:<ul><li>401(k)</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Assistant to Executive

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

Remote Virtual Assistant

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Manhattan, NY (4 days onsite, 1 day remote)
 
 
 
 Compensation:
 
 Up to $150,000 base + bonus
 
 
 
 Overview
 
 
 
 Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
 </li>
 <li>
 Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
 </li>
 <li>
 Prepare and reconcile expense reports in a timely and accurate manner
 </li>
 <li>
 Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
 </li>
 <li>
 Draft correspondence, presentations, and other administrative documents
 </li>
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 Assist with investor meetings, board materials, and high-level presentations as needed
 </li>
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 Manage ad hoc projects and ensure seamless day-to-day operations
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 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
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 Strong experience managing complex calendars, travel logistics, and expenses
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 High level of professionalism with exceptional communication skills
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 Proven ability to prioritize and multitask in a high-pressure environment
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 Strong attention to detail and ability to handle confidential information with discretion
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 Advanced proficiency in Microsoft Office Suite
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 </ul>
 
 
 Preferred Attributes
 
 
 <ul>
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 Experience supporting multiple executives or a team of senior leaders
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 Exposure to investor relations, board support, or deal-related coordination
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 Proactive, anticipatory mindset with strong problem-solving skills
 </li>
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 Team-oriented with a collaborative approach
 </li>
 </ul>
 
 
 Work Environment
 
 
 <ul>
 <li>
 Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
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 </ul>
 
 
 
</div>

Executive Assistant

Global Healthcare service inc

Job Overview Global Healthcare Services Inc., a leading travel nursing agency with over 15 years of experience, is seeking a diligent and organised Administrative Assistant to join our team. Based in our New York, NY office, this Full-Time position is crucial for ensuring the smooth and efficient operation of our agency. We specialise in staffing nursing jobs across New Jersey, New York, and other states, and this role will provide vital support to the team dedicated to helping healthcare professionals find satisfying career opportunities. The successful candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This position offers a competitive hourly rate of $20 - $28 per hour (USD). Responsibilities  <ul><li>Provide comprehensive administrative support to ensure efficient office operations.</li><li>Answer and direct phone calls, acting as a first point of contact for enquiries.</li><li>Organise and schedule appointments, meetings, and interviews for the recruitment team.</li><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Manage and distribute incoming and outgoing correspondence, including emails and mail.</li><li>Support the onboarding process for new healthcare professionals by managing paperwork and data entry.</li><li>Maintain and update electronic and physical filing systems, ensuring all records are accurate and confidential.</li><li>Liaise with nurses and technicians to collect and verify necessary documentation and credentials.</li><li>Order office supplies and research new deals and suppliers.</li></ul>Qualifications  <ul><li>Proven experience as an Administrative Assistant or in a similar office support role.</li><li>Proficiency in the MS Office Suite, particularly MS Excel and MS Word.</li><li>Excellent time management skills and the ability to prioritise tasks effectively.</li><li>Strong organisational skills with a keen eye for detail.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Experience within a healthcare or recruitment agency setting is desirable but not essential.</li></ul> Benefits  <ul><li>A competitive hourly wage.</li><li>The opportunity to be part of a supportive and dedicated team in a growing organisation.</li><li>Play a key role in supporting the careers of vital healthcare professionals.</li><li>Opportunities for professional development and growth.</li></ul>

Borough of Manhattan Community College

MEN&rsquo;S &amp; WOMEN'S TRACK &amp; FIELD ASSISTANT COACH (Part-Time)BMCC participates as a member of the National Junior College Athletic Association (NJCAA) in Region XV.The Assistant Coach will be responsible for assisting with all facets of the Men's &amp; Women's Track &amp; Field program and student-athletes, including, but not limited to, recruiting, scouting, coaching, administrative responsibilities, game preparation, monitoring student-athletes&rsquo; academic progress, maintaining discipline and development programs, pre- and post-conditioning, and any additional duties assigned by the Director of Athletics or designee.Prior collegiate running experience preferred, and at least two years of coaching experience is required. Knowledge of NJCAA rules and regulations is necessary. Bachelor&rsquo;s degree preferred; associate degree required. Strong organizational skills and the ability to recruit, mentor and supervise coaching staff will be vital. Valid driver&rsquo;s license preferred.All inquiries should be sent to Matthew Ruiz, Director of Athletics &amp; Recreation, at mruiz@bmcc.cuny.edu.Job Type: Part-timePay: $6,000.00 per yearWork Location: Hybrid remote in New York, NY 10007

Assistant Coach - Cross Country and Track & Field

Explore 127+ Administrative assistant ii in New York this July. Find roles across top companies and apply now to boost your career.

127 administrative assistant ii jobs In New York

Administrative Assistant

Executive Assistant to Executive

Remote Virtual Assistant

Remote Virtual Assistant

Executive Assistant

Administrative Assistant

Assistant Coach - Cross Country and Track & Field