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administrative assistant (external agency staff) Jobs in New York

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administrative assistant (health care)

administrative assistant ii

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $75,000 Annual - $85,000 Annual</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Administrative Assistant II Provides administrative support to several busy MDs within Columbia Interventional Cardiovascular Care. Position requires discretion and independent judgment. Responsibilities include but not limited to managing calendars, scheduling and coordinating meetings, planning educational programs and special events.

Responsibilities
<ul>
<li>Manages travel and meeting calendars for several extremely busy clinicians. Independently coordinates all domestic and international travel related meetings and lectures.</li>
<li>Responsible for all travel and business reimbursements for out-of-pocket expenses.</li>
<li>Schedules and coordinates internal and external meetings.</li>
<li>Maintains and tracks travel invoices and bill for any honorarium.</li>
<li>Manages and sorts electronic and paper mail.</li>
<li>Maintains all licensure and appointment paperwork. Collects and tracks CME certificates and Board Certifications and renewal deadlines.</li>
<li>Acts as one of the on-site liaisons for CRF and all related education programs and meetings.</li>
<li>Assists in coordination of meeting agenda items.</li>
<li>Maintains strong communication skills with physicians, staff and patients.</li>
<li>Adheres to policies and procedures on department dress code.</li>
<li>Conforms to all applicable HIPAA, Billing Compliance, Identity Fraud and safety guidelines.</li>
<li>Performs general support duties and other related duties as assigned or requested.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree or equivalent in education, training and experience, plus three years of experience in a clinical practice.
</li>
</ul>Preferred Qualifications
<ul>
<li>Five years of related experience preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must have excellent customer service skills in a high-pressure environment.</li>
<li>Practical knowledge of applications including MS Office software (Microsoft word, excel and Outlook)</li>
<li>Must be able to interact with all levels of staff and must have an understanding of patient&rsquo;s confidentiality.</li>
<li>Must successfully complete applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant II - Cardiology

Mount Sinai Health System

<div>Description
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. 
Responsibilities
(in order of importance and/or frequency)

1.Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

2.Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

3.Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

4.Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

5.Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

6.Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

7.Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

8.Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

9.May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

10.May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

11.May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

12.May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

13.May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

14.Performs other related duties. 
Qualifications<ul>
<li>Associates degree or equivalent combination of experience (Bachelors preferred).</li>
<li>4+ years related administrative or business experience</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Assistant II-Radiology

The Estée Lauder Companies Inc.

<div>
 
 The Est&eacute;e Lauder Companies Inc.
 
 is one of the world&rsquo;s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company&rsquo;s products are sold in approximately 150 countries and territories under brand names including: Est&eacute;e Lauder, Aramis, Clinique, Lab Series, Origins, M&middot;A&middot;C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Fr&eacute;d&eacute;ric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
 
 
 
 Description
 
 
 
 
 BASIC FUNCTION
 
 
 :
 
 Primary responsibility to provide administrative support to the Vice Presidents and assist, when necessary, other members of the Office Services and Security management staff comprised of twelve separate and distinct departments. Responsibilities include managing heavy incoming and outgoing correspondence, answering and directing telephone inquiries, scheduling meetings, maintaining calendars, compiling expense reports, fielding inquiries, setting up reports, and correspondence. Managing Supplier/Vender Certificates of Insurance for all NY Office locations; NYC ELC Office Sustainability and Mail Services Data programs.
 
 
 
 
 MAJOR DUTIES
 
 
 :
 
 
 
 
 <ul>
 <li>
 Provide day to day administrative support to the Vice Presidents; meetings/calendar, phone mail, travel etc. Respond to routine inquiries for the Vice Presidents in a timely manner.
 </li>
 <li>
 Handle heavy telephone volume and assist other members of the Global Security and Office Services management staff as required. Screen all calls and handle any requests or problems when possible. Consistent interaction with senior executives, landlord management staff, and key suppliers.
 </li>
 <li>
 Maintain in accordance with Corporate Records Management (digital and physical) database of departmental contract MSA&rsquo;s and SOW&rsquo;s; notify business units regarding contract expirations, renewals, termination dates etc.
 </li>
 <li>
 Correspondence, internal memorandums, reports, etc. as required. Create Power Point decks for various presentations etc.
 </li>
 <li>
 Act as department sponsor for all non-exempt employees (who work in a variety of locations); onboard of new employees. Request from business unit leader and maintain exempt and non-exempt time off data; create master vacation schedule for OSLT to ensure appropriate operational coverage Coordinate and distribute company provided gifts to staff members - i.e. staff appreciation day etc. Maintain internal departmental database for terminations and new hires.
 </li>
 <li>
 Maintain Global Security and Office Services rosters and emergency contact lists; maintain emergency contact lists for all NYC, domestic and international offices, update as necessary and distribute as required.
 </li>
 <li>
 Organize workflow for VPs and work with support staff to ensure efficient and timely completion of assignments and follow-up.
 </li>
 <li>
 Prepare expense reports for VPs. Manage preparation and ensure timely submission of expense reports for the departments.
 </li>
 <li>
 Process purchase requisitions, invoices in alignment with financial policy and procedures.
 </li>
 <li>
 Responsible for working in conjunction with Finance to obtain monthly NYC building electrical invoices. Record electrical usage and cost. Share year-end findings with the ELC Sustainability teams for inclusion in the Company&rsquo;s Annual Sustainability Report.
 </li>
 <li>
 Responsible for the collection and recording of the monthly Office Services Mail Services data for NYC Uptown, NYC Downtown, Melville, Blaine and Canada locations. Maintain the area specific Excel workbooks for any building or subject matter form addition and deletions and provide reports to the VP monthly.
 </li>
 <li>
 Coordinate the certificates of insurance program and database in collaboration with Building Services, Facilities Management and Purchasing teams. Request annual policy documents from all vendors as well as for sporadic work and event contractors. Interact with the various building managers for the latest certificate of insurance requirements, building specific documents and certificate approvals.
 </li>
 <li>
 Assist with international coordination of global security initiatives.
 </li>
 <li>
 Support the ELC Global Command Center as necessary.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 College/University graduate
 </li>
 <li>
 Minimum of 5 years of administrative or business experience
 </li>
 <li>
 Ability to multitask in a fast paced, high volume environment
 </li>
 <li>
 Excellent interpersonal communication and organizational skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Superior PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint) as well as Teams and Zoom
 </li>
 <li>
 Self&hybull;starter with the ability to proactively anticipate needs and potential challenges and take independent action or in consultation as appropriate using good judgment and discretion to resolve issues
 </li>
 <li>
 A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
 </li>
 <li>
 Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
 </li>
 <li>
 Results&hybull;oriented with the ability to complete assignments in a timely manner
 </li>
 <li>
 Able to handle confidential and sensitive information withthe utmost discretion
 </li>
 <li>
 Perform other duties as required
 
 
 </li>
 </ul>
 
 
 Pay Range:
 
 
 
 
 The anticipated hourly range for this position is
 
 $32.20 to $50.75.
 
 Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program.
 
 
 In addition, The Est&eacute;e Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.
 
 
 
 
 Equal Opportunity Employer:
 
 
 
 
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 
 
 
 Michigan Applicants:
 
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 
 
 
 Philadelphia Applicants:
 
 Philadelphia's Fair Chance Hiring Law
 
 
 
 Rhode Island Applicants:
 
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
 
 
 
 
 Equal Opportunity Employer:
 
 
 
 
 It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
 
 
 
 Michigan Applicants:
 
 Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
 
 
 
 Philadelphia Applicants:
 
 Philadelphia's Fair Chance Hiring Law
 
 
 
 Rhode Island Applicants:
 
 The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.
</div>

Administrative Assistant II

<div>Description
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. 
Responsibilities<ul><li>
Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports</li><li>
Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.</li><li>
Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems</li><li>
Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.</li><li>
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.</li><li>
Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.</li><li>
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.</li><li>
Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.</li><li>
May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.</li><li>
May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.</li><li>
May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).</li><li>
May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.</li><li>
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.</li><li>
Performs other related duties.</li></ul> 
Qualifications<ul><li>
Associates degree or equivalent combination of experience (Bachelors preferred).</li><li>
4+ years related administrative or business experience</li></ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Assistant II - Institute for Translational Epidemiology - ISM

BankUnited

<div><div>SUMMARY: The primary goal of the Commercial - PB Support Associate position is to support the sales and service excellence objectives of the New York Banking Operations.</div>
<div></div><div>ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and special projects may be assigned.
<ul><li>Responds to telephone and e-mail service requests, inquiries or complaints from Private Banking clients. High volume of contact with sophisticated high net worth client base.</li>
<li>Opens new bank accounts (various types) in bank system, performs account maintenance, process check orders, processes account transactions and deposits received via mail.</li>
<li>Assists in the cross selling of bank products and services to the existing client base.</li>
<li>Pulls daily reports, including ODs, Significant Balance, and others as needed.</li>
<li>Receives and processes wire transfer instructions and functions as liaison with the Wire Room to facilitate wire transactions.</li>
<li>Prepares sales presentations, packages, and folders for sales team.</li>
<li>Ships and receives documentation, statements, and other client correspondence.</li>
<li>Composes a variety of client letters using appropriate and professional business language and handles incoming mail.</li>
<li>Sets clients up with Internet Banking and other alternative delivery services.</li>
<li>Troubleshoots client issues as needed.</li>
<li>Prepares power-point presentations and excel spreadsheets as needed in support of managers.</li>
<li>Organizes and maintains a file system and files correspondence and other records.</li>
<li>Performs assignments with established directives involving knowledge and application of policies and procedures including STOPPED policy and Private Banking procedures. Uses independent judgment in actions taken.</li>
<li>Answers and screens telephone calls for Commercial Private Bankers and arranges conference calls if applicable.</li>
<li>Researches, compiles, stores and retrieves data for presentation of reports. May prepare statistical reports.</li>
<li>Coordinates and arranges meetings, prepares agendas reserves and prepares facilities and records and transcribes records of meetings.</li>
<li>Contributes to the team effort in order to accomplish results.</li>
<li>Analyzes facts and circumstances to conclude and make recommendations for solving administrative problems within the limits or accepted practice.</li>
<li>Upon demonstration of responsibility, attention to detail and prudence in decision-making, various levels of approval authority may be granted as needed to serve the needs of the department, including wire transfer approval authority, overdraft approval authority and others. Utilizes granted approval authority within the scope of Bank policy and procedure.</li>
<li>Assists Commercial Private Bankers and Commercial - PB Team Leader with various projects.</li>
<li>Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).</li>
<li>Adheres to Bank policies and procedures and completes required training.</li>
<li>Identifies and reports suspicious activity.</li>
</ul></div><div></div><div><div>EDUCATION</div>
<div> 
Bachelor's Degree in business related field preferred</div> 
<div>EXPERIENCE</div>
<div>(Based on level)</div>
<ul><li>Commercial Private Banking Support Associate I:
<ul><li>At least two years experience as Private Banking Assistant or equivalent experience preferred</li>
<li>Experience in bank customer service capacity, dealing with high net worth client base preferred</li>
</ul></li><li>Commercial Private Banking Support Associate II: 
<ul><li>4-6 Years experience as Private Banking Assistant or equivalent experience required
</li><li>Experience in bank customer service capacity, preferably dealing with high net worth client base required</li>
</ul></li><li>Commercial Private Banking Support Associate III:
<ul><li>7-9 Years experience as Private Banking Assistant or equivalent experience required</li>
<li>Experience in bank customer service capacity, preferably dealing with high net worth client base required</li>
</ul></li></ul><div>CERTIFICATES, LICENSES, REGISTRATIONS</div>
<div><ul><li>Literate in Microsoft Outlook, Word, Excel and PowerPoint required</li>
</ul></div><div>ADDITIONAL INFORMATION</div>
<div><ul><li>Candidates residing in locations within BankUnited's footprint may be given preference.</li>
</ul></div></div>Requirements:
<div>Candidates residing in locations within BankUnited's footprint may be given preference.</div>
 
Compensation: $66,300 - $75,000 / year
 
Additional Details : Multiple Locations: NYC or Melville, New York</div>

Commercial - Private Banking Support Associate

Kay Search Group

<div>
 
 
 Position:
 
 Administrative Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 
 
 
 Summary for Administrative Assistant (Global Law Firm):
 
 
 
 We&rsquo;re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 
 
 
 Key Responsibilities for Administrative Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 
 
 
 Requirements for Senior Executive Assistant:
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Global Law Firm)

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
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 Answer and direct phone calls
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 Organize and schedule appointments
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 Assist in the preparation of regularly scheduled reports
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 Update and maintain office policies and procedures
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 Order office supplies and research new deals and suppliers
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 Maintain contact lists
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 Book travel arrangements
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 Submit and reconcile expense reports
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 Act as the point of contact for internal and external clients
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 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
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 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
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 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
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 Knowledge of office management systems and procedures
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 Proficiency in MS Office
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 Excellent time management skills and the ability to prioritize work
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 Attention to detail and problem solving skills
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 Excellent written and verbal communication skills
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 Strong organizational skills with the ability to multi-task
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 </ul>
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Administrative Assistant

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